HomeMy WebLinkAbout4.05 Geotech Eng Shannon Center
CITY CLERK
File # DlGJ[Q][Q]-[3JDJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 19,2005
SUBJECT:
Amendment to the Consultant Services Agreement for Geotechnical
Engineering, Shannon Community Center. Report prepared by:
Herma Lichtenstein, Parks & Facilities Development Manager
ATTACHMENTS: 1. Resolution Approving the Amendment to the Agreement with
V ENGEO Incorporated
RECOMMENDATION: fJ," Adopt Resolution approving Agreement
FINANCIAL STATEMENT: The proposed fee for services under the Amendment to the Agreement
is based on a not to exceed contract of $51,400. As part of the
construction process the City had budgeted for Geotechnical Testing
Services.
Available Budget
Proposed Fee for Services
$72,500
$51,400
DESCRIPTION: At the December 6, 2005 meeting the City Council awarded the
Geotechnical Engineering contract for the Shannon Community Center Project to ENGEO, Inc. The
contract scope included soils testing and evaluation for building suitability at the Shannon Center site and
final geotechnical design recommendations for the proposed new community center building. The
proposed Amendment to the Agreement is for Geotechnical Inspections during the construction of the
new Shannon Community Center.
ENGEO Geotechnical Engineers prepared the baseline Geotechnical Report for the design of the Shannon
Community Center Building and Site Improvements. In addition ENGEO is qualified to inspect and
identify any issues related to the special seismic zone relative to the area.
Attachment 1 is a Resolution approving the Amendment to the Agreement between the City of Dublin and
ENGEO Incorporated. The proposed additional scope and fees as well as the original Consultant Services
Agreement, is shown as an attachment to the Resolution. Staff recommends that the City Council adopt the
Resolution approving the Amendment to the Agreement.
COpy TO: ENGEO Incorporated
Page 1 of 1
ITEM NO. Lt5
G:\COUNCIL\Agenda Statements\2006\1 2-19 Engeo Contract-doc
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RESOLUTION NO. - 06
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING AN AMENDMENT TO THE AGREEMENT WITH ENGEO, INC
FOR THE SHANNON COMMUNITY CENTER GEOTECHNICAL TESTNG
WHEREAS, the 2006-2011 Capital Improvement Program includes a project to construct The
Shannon Community Center; and
WHEREAS, the City has entered into an agreement with ENGEO, Inc to perform Geotechnical
testing and recommendations for the design and construction of the proposed facility; and
WHEREAS, ENGEO, Inc has performed the required tasks; and
WHEREAS, the City is prepared to bid the Shannon Community Center project which will
require Geotechnical testing; and
WHEREAS, ENGEO, Inc is qualified and available to perform work as specified.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
approve the amendment to the agreement with ENGEO, Inc, attached hereto and authorize the Mayor to
execute the Agreement.
PASSED, APPROVED AND ADOPTED this 19th day of December 2006.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATTACHMENT 1
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GEO
INCORPORATED
GEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
CONSTRUCTION SERVICES
Project No.
7096.1.002.01
November 7, 2006
Revised November 27,2006
Ms. Herma Lichtenstein
Parks and Facilities Development Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Subject:
Shannon Community Center
Dublin, Califomia
PROPOSAL FOR TESTING AND OBSERVATION SERVICES DURING
CONSTRUCTION
Reference:
ENGEO Inc.; Shannon Community Center, Geotechnical Exploration and Fault
Hazard Evaluation; June 8, 2006; Project No. 7096.1.001.01.
Dear Ms. Lichtenstein:
At your request, this letter presents our scope of services and fee estimate to provide continuing
geotechnical consultation and testing and observation (T &0) services during grading and site
development of the proposed replacement of the Shannon Community Center building located at
11600 Shannon Avenue in Dublin, Califomia. The referenced report provides the results of our
geotechnical exploration and fault hazard study for the subject project.
We understand that it is proposed to demolish the existing building, and construct a new building
to create the new Community Center. Based on discussions with you, the new approximately
19,OOO-square-foot building will roughly occupy the same location and be slightly expanded to
the west towards the kiosk and to the north towards the existing slope. According to the plans
transmitted by Dahlin Group, the lower floor on the southeast corner of the proposed building
will be a partially below grade.
We expect that the foundation system for the proposed building will consist of conventional
spread footings and a perimeter strip footing with a concrete slab-on-grade floor. The building
loads are expected to be relatively light to moderate for this wood-framed structure.
It is anticipated to expand the main parking lot to the north and west by adding a new row of
parking spaces. It is also likely that the upper parking lot will be reconfigured. Grading is
EXHIBIT A - AMENDMENT TO THE AGREEMENT
20]() Crow Canyon Pbce . Suite 250 . San Ramon, CA 94583-4634 . (925) 866-9000 . Fax (8R8) 279-2698
www.engeo.colll
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City of Dublin
Shalmon Community Center
PROPOSAL FOR TESTING AND OBSERVATION SERVICES
DURING CONSTRUCTION
7096.1.002.01
November 7, 2006
Revised November 27, 2006
Page 2
anticipated to consist of preparing the sub grade for the parking improvements and building
slab-an-grade. This will require cuts in some areas and moisture conditioning and constructing
new engineered fills. The area which now serves as a patio for the existing lower Hoar, and will
be backfilled with engineered fill (approximately 10 feet thick). According to our discussions,
the deck of the central pedestrian bridge will be replaced. However, the foundation of the bridge
is anticipated to be re-used.
SCOPE OF SERVICES
Geotechnical Testing and Observation
In addition to demolition of the existing building, general site grading to create the building pad,
other site improvements will include utility trench backfill (sanitary sewer, stornl drain, water line
and joint trench); access drive and parking lot preparation (subgrade and aggregate base
preparation); and retaining wall construction (footing excavation observation, backdrain facility
installation and wall backfill), The following work described herein will be performed under the
terms a11d conditions contained in your stalldard contract for professional services to be issued. The
elements of our services will include the following:
. Observation and testing during mass grading including backfilling of the fault trenches.
. Observation and testing during utility trench backfill (Sanitary Sewer, Storm Water, Water and
Joint Trench).
. Observation and testing during retaining wall construction including backdrain facility
installation a1ld backfill of retaining walls.
. Observation and testing of on-site access drives a1ld parking area subgrade and aggregate base.
. Attendance at project meetings and geotechnical consultation during construction, as requested.
. Review of the grading plans a1ld foundation plans.
. Preparation of letters documenting our reviews, observations a1ld testing,
. Observation and testing of pavement subgrade and base.
1. TESTING AND OBSERVATION SERVICES
The following estimates a1'e based upon an assumed on-site schedule indicated below. Additionally,
it is based upon an 8-hour workday, and 5-day workweek. Overtime and weekends are not
included. If any schedules are available, we Call update this estimate accordingly. We will bill our
fees on a time and materials basis utilizing our standard billing rates (attached).
Li '\
City of Dublin
Shmmon Community Center
PROPOSAL FOR TESTING AND OBSERVATION SERVICES
DURING CONSTRUCTION
7096.1.002.01
November 7,2006
Revised November 27, 2006
Page 3
Demolition and Site Grading: Field Technician - Observe geotechnical aspects of demolition
and site grading and perform relative compaction tests during grading; full-to part-time over
5-weeks (18 days): $16,800.00
Utility Trench Backfill: Field Technician - Observe trench backfilling and perform relative
compaction tests; full to part-time over 5 weeks (80 hours): $9,000.00
On-site Access Roads /Parking: Observe subgrade and AB and perform relative compaction tests
during site grading (16 hours): $2,000.00
Retaining Walls: Field Technician -Document foundation construction, sub drainage and test soil
backfill compaction; full to part-time over 2 weeks (20 hours): $2,500.00
Field Manager/Engineer: Site visits to verify compliance with recommendations and observe
footing excavations: $6,000.00
Laboratory Testing: We estimate that 6 laboratory compaction tests will be needed to determine the
maximun1 dry unit weight and optimum moisture content of the site and impOlt material: $2,500.00
SUBTOTAL FOR TESTING AND Om~ERVATION SERVICES
$38,800.00
2. REPORTS AND CONSULTATION
. Meetings, consultation and site visits as needed during construction
. Review of grading plans
. Review of Foundation Plans and prepm-ation of a letter:
. One Testing and Observation Report summarizing our Grading m1d Improvement
services, including test data, to be prepared at completion of site activities:
$3,000.00
$1,500.00
$1,500.00
SUBTOTAL FOR REPORTS/CONSULTATION
$2,000.00
$8,000.00
SUMMARY OF FEES
Testing and Observation Services
Reports/Consultation
10% Contingency
ESTIMATED TOTAL
$38,800.00
$8,000,00
$4,600.00
$51,400.00
City of Dublin
Shannon Community Center
PROPOSAL FOR TESTING AND OBSERVATION SERVICES
DURING CONSTRUCTION
7096.1.002.01
November 7, 2006
Revised November 27, 2006
Page 4.
LIMITATIONS
We will strive to perform our work in general confonuance with the geotecImical engineering
practice that exists within Dublin area at the time our services are provided. No warranties are
expressed or implied. ENGEO's liability for damage due to professional negligence, acts, errors,
omissions, breach of contract and consequential damages will be limited by Client to an amount of
available coverage defined in the Consulting Services Agreement or ENGEO's fee, whichever is
greater, regardless of the legal theory under which such liability is imposed
If you are in agreement with the scope of services and fees outlined above, please issue an
addendum to our existing Consulting Services Agreement dated December 5, 2005 for a total
not-to-exceed fee of$51,400 without your written approval as authorization for us to proceed.
We look forward to our continuing our work with you on this project. If you have any questions
regarding the scope of services or fee estimates, please do not hesitate to contact us.
Very truly yours,
ENGEO INCORPORATED
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Donald E. Bruggers
deb/cc:revprop
Reviewed by:
i
ClTY OF DUBLIN
Mayor Janet Lockhart
Attest:
Fawn Holman, City Clerk
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
ENGEO Incorporated
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City') and
ENGEO Incorporated ("Consultanf') as of December 5. 2005.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end at the final acceptance of construction of the Shannon Center Project and
Consultant shall complete the work described in Exhibit A prior to that date, unless the
term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement shall
not affect the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consuttant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultanfs obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $35,800,
notwithstanding any contrary indications that may be contained in Consultanfs proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City
for duplicate services performed by more than one person.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 1 of 13
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Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement
is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that
compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to
which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
Notwithstanding the "not to exceed" compensation amount in the preceding paragraph, the Contract
Administrator may authorize payment above the "not to exceed" amount to allow Consultant to provide
additional services, or, to compensate Consultant for services provided within the original scope of work in
excess of the hours specified in Exhibit A. In no event, however, shall the Contract Administrator authorize
payment of such additional payments in excess of 10% of the "not to exceed" amount.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the tenn
of this Agreement, based on the cost for services performed and reimbursable costs incurred
prior to the invoice date. Invoices shall contain the following information:
· Serial identifications of progress bills; Le., Progress Bill No.1 for the first invoice, etc.;
· The beginning and ending dates of the billing period;
· A Task Summary containing the original contract amount, the amount of prior billings, the
total due this period, the balance available under the Agreement, and the percentage of
completion;
· At City's option, for each work item in each task, a copy of the applicable time entries or
time sheets shall be submitted showing the name of the person doing the work, the
hours spent by each person, a brief description of the work, and each reimbursable
expense;
· The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services hereunder,
as well as a separate notice when the total number of hours of work by Consultant and
any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800
hours, which shall include an estimate of the time necessary to complete the work
described in Exhibit A;
· The Consuttant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily perfonned, and for authorized reimbursable costs incurred. City shall
have 30 days from the receipt of an invoice that complies with all of the requirements above to
pay Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement
within sixty (60) days after completion of the services and submittal to City of a final invoice, if
all services required have been satisfactorily perfonned.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred
by Consultant in rendering services pursuant to this Agreement. City shall make no payment
for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 2 of 13
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unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the fee schedule in Exhibit B:
2.6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consunant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage'l insurance against claims for
injuries to persons or damages to property that may arise from or in connection with the performance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the
insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 3 of 13
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4.1 Workers' Compensation. Consunant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of sen-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the
City. Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coveraae. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73)
covering comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9 ("any auto"). No
endorsement shall be attached limiting the coverage.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 4 of 13
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4.2.3 Additional reaulrements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consuttant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City. Consultant shall notify City within
14 days of notification from Consultanfs insurer if such coverage is
suspended, voided or reduced in coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors
and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City.
4.3.3 The policy must contain a cross liability or severability of interest clause.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 5 of 13
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4.3.4 The following provisions shall apply if the professional liability coverages are
written on a claims~made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Reauirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coveraae. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 6 of 13
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4.4.5 Deductibles arid Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reductic:m In Coveraae. In the event that any coverage required by
this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's eartiest possible
opportunity and in 110 case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are altematives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
· Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
· Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
· Terminate this Agreemeint.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, stat~9, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 7 of 13
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violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the Calnornia Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold hannless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for dama!ges whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a rnatl~rial element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a COIJrt of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City f()r the payment of any employee and/or employer contributions
for PERS benefits on beha~ of Consultant ()r its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSUL TAN"T.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consunant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility tlD enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/lOr employee contributions for PERS benefits.
6.2 Consultant No Aaent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governina Law. The laws of the State of California shall govern this Agreement.
7.2 ComDliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the pel10rmance of the work hereunder.
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 8 of 13
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7.3 Other Governmental Reallllations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoev,er nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term ()f this Agreement any licenses, permits, and approvals that are
legally required to practice! their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and E4Jual Opportunity. Consultant shall not discriminate, on the
basis of a person's race, reliigion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant 'for any services or programs provided by Consultant under this
Agreement. Consu~ant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the! provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8.
TERMINATION AND MODIFICATION.
8.1
Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon ten days' written notice to City and shall
include in such notice the re!asons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 9 of 13
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written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any othelWise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Momover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consu~ant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this AgreElment.
8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, !)pecifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consu~ant; or
8.6.4 Charge ConsuhanI the difference between the cost to complete the work
described in Exhibijl A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work..
Section 9.
KEEPING AND STATUS OF RECORDS.
9.1
Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 10 of 13
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant t() this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consuhant's Books and Flecords. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of f~ecords. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of publiC funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreeml~nt.
Section 10 MISCELLANEOUS PROVll;IONS.
10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforc:e or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled" The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of Calnomia in the County Alameda or in the United States District Court for
the Ninth District of Califomiia.
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void" or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
Consu~ing Services Agreement between
City of Dublin and ENGEO Incorporated
Page 11 of 13
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any 'other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, age~nt, appointee, or official of the City. If Consultant was an
employee, agent, appointE!e, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, n this Agreement is made in violation of
Government Code ~1090 et.seq., the entire Agreement is void and Consunant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consunant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code ~ 1090 and, if
applicable, will be disqualifietd from holding public office in the State of California.
10.8 Solicitation. Consunant agrees not to solicit business at any meeting, focus group, or
interview related to this AgrE!ement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by; Herma Lichtenstein,
Parks and Facilities Development Manager ("Contract Administrator"). All correspondence
shall be directed to or throu,~h the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Apostolos Kozompolis
2010 Crow Canyon Place, Suite 250
San Ramon, CA 94583
Office 925-866-9000
Fax 925-866-0199
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 12 of 13
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Any written notice to City shall be sent to:
Herma Lichtenstein, Parks and Facilities Development Manager
City of Dublin
1 00 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. WherE~ applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the reporVdesign preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
~-~
Seal and Si~1 re of Re
report/design r1esponsibility.
10.12 Intearation. This AgreEiment, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
CITY OF DUBLIN
CONSULTANT
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Attest:
A'lh1VL-
FAWN HOLMAN, City Clerk
J~wpd\FORMS\AGRE\standard consultant services agreement-2(101 ,doc
Consulting Services Agreement between
City of Dublin and ENGEO Incorporated
Page 13 of 13
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EXHIBIT A
SCOPE OF SERVICES
Geotechnical Exploration and Recommendations
Our proposed scope for the geotechnic;al exploration includes a review of available literature,
geologic maps, and geotechnical reports pertinent to the site; a limited field exploration with
collection of soil samples; laboratory testing and analysis of collected samples; and preparation of a
preliminary geotechnical report.
As directed in the request for proposals" subsurlace conditions will be explored by drilling 7 test
borings ranging in depth from approximately 10 to 50 feet (Figure 1). Four of the borings will be
drilled at or near the locations shown on the plan which was attached to the request for proposals.
The locations of the remaining borings will be determined based on the proposed improvements
configuration and existing features and discussion with City personnel. Depending on the
accessibility of the site and subsurface conditions, Cone Penetrometers Tests (CPT) may be used to
supplement the test borings. CPT involves advancing fUl electronic device into the ground and
measuring the tip resistance to penetration of the cone (Qc;), the resistance of the surface sleeve (Fs),
and pore pressure (U). lbis information is used to develop a continuous soil profile throughout the
depth explored. The borings and CPTs will be backfilled in accordance with City of Dublin
requirements.
An ENGEO geologist or engineer will observe the drilling operations and log the subsurface
conditions encountered. Soil samples win be taken at frequent intervals for visual classification and
laboratory testing. The samples will be reexamined in our laboratory to verify field classifications
and will be tested for strength and consolidation propcmies, moisture content, dry unit weight,
Plasticity Index, gradation, hydrometer, and other physical and mechanical properties, as appropriate.
Chemical testing for sulfate content of the site soils for (;orrosion potential on foundation concrete
will also be provided.
The boring and/or CPT information willI be used to provide grading recommendations for fill
placement and compaction. In addition, we will evaluate the liquefaction potential of granular layers
that possibly underlie the site. We will also provide preliminary foundation recommendations for the
proposed Shannon Community Center buildings.
Fault Study
State guidelines for studies of active faults require that the potential for surface fault rupture be
evaluated for proposed new construction of habitable structures. Fault traces with demonstrable
Holocene or yomger displacement (within the last 11,000 years) are considered "active" and capable
of producing damaging surface rupture. The main active trace of the Calaveras Fault is thought to lie
just east of the City property (Figure 2). However, it is possible that mdiscovered secondary active
traces may lie west of the fault Surface: fault rupture hazards are normally mitigated by creating
Consulting Services Agreement between
City of Dublin and ENGEO Inc.--Exhibit A Page 1 of 2
December 5, 2005
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building setbacks around active fault trac~:s. Typically a 50~foot setback width is used for major fault
traces such as the mapped trace east of th~: City property.
Within the limits of State hazard zones, surface rupture hazards are typically evaluated by excavating
trenches across the width of the proposed development. 'When fault traces are encountered, the age of
faulting is typically evaluated by estimation of the age surface soils overlying the trace. The science
of age-dating based on soil development is known as pedochronology, and is typically practiced by
specialized consultants. ENGEO has typically subcontracted such work to a well~known local
specialist, Mr. Glen Borchardt of Soil Tectonics. Contingencies for additional trenching and
subconsultant fees are provided.
We propose to explore the potential for surface rupture via logging an exploratory trench. The trench
will be located 20 to 30 feet north of the mdsting building and will have a general east-west direction
(Figure I). The trench walls will be ch:aned of smeared material and the face will be logged by
ENGEO engineering geologists under the: supervision of the project Certified Engineering Geologist.
The walls will be examined for evidence of fault-related displacement. If fault displacement is noted
in the trench walls it may be necessary to excavate an additional short trench(es) along the trend of
faulting in the open area near the north property line where undisturbed natural soils still mantle the
surface.
The intent of the subsurface work will be to a) explore for secondary fault traces along the proposed
building location and b) extend the exploratory trench as far as possible to the east (estimated at 40 to
50 feet) in order to provide the maximwn possible clearance from the known trace of the Calaveras
Fault. The extent of eastward exploration will be limited by an existing wall at the edge of the paved
area. Based on available information, it appears likely that the active trace of the Calaveras Fault is
east of City Property. However, in the event that active secondary are discovered, ENGEO will
provide appropriate recommendations for fault setbacks.
Prior to excavation we will hire a subcontractor to locate and mark underground utilities. It is
estimated that the trench will be approximately 350 feet long, 2 feet wide and 8 feet deep. The
location of the trench and any encountered fault traces should be field surveyed. The excavation will
require destruction of some of the existing pavement and walkway improvements. After logging, the
trench will be backfilled with minimal compactive effort for most of the length. It is our
understanding that the City wishes to maintain access to the upper parking lot. We therefore propose
to compact a 20-t030-foot-wide section of the trench at the east end and to apply cold patch asphalt to
the area to provide an access corridor. Due to the expected extent of demolition of existing
improvements and re-grading of the building pad that this project will ultimately require, we expect
that it will be significantly more cost-eflective to compact the trench backfill again at a later date.
Consulting Services Agreement between
City of Dublin and ENGEO Inc.--Exhibit A !Page 2 of 2
December 5, 2005
EXHIBIT B
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COMFIENSATION SCHEDULE
Field Exploration
Utility Clearance and Permitting
Test Borings
Fault Hazard Exploration
Excavation of additional short tren,ches and
retention of Soil Tectonics in the event fault
traces are encountered in the building vicinity
Subtotal
Laboratory Testing
Drafting, Analysis and Report
TOTAL
$ 1,000.00
$ 6,800.00
$ 12,500.00
$ 3.000.00
$ 23,300.00
$ 2,000.00
$ 5.500.00
$ 30,800.00
In the event that it is preferred that the entire excavation be compacted and tested under
engineering observation, the associated additional cost is estimated to be $5,000 which includes
soil compaction, engineering testing, lahoratory testing and compaction test data report.
As described above, field location of the trench(es) and any encountered fault traces will require a
surveyor. We anticipate that survey location services will be provided by the City.
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Consulting Services Agreement between
City of Dublin and ENGEO Inc.--Exhibit B Page 1 of 1
December 5, 2005