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HomeMy WebLinkAboutItem 4.01 Draft Minutes 01-19-1999 . . . REGULAR MEETfNG - January 19,1999 A regular meeting of the Dublin City Council was held on Tuesday, January 19, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:02 p.m., by Mayor Houston. ~ ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. ~ PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ~ PROCLAMATION 7:02 p.m. 3.1 (610-50) Mayor Houston read a proclamation declaring Saturday, January 30th Black History Day and February, 1999, Black History Month in the City of Dublin and recognizing Eddie Jo Mack as the founder of the event and encouraged the community to come celebrate the rich heritage of Mrican-Americans. Mayor Houston advised that Cm. McCormick will present the proclamation at the "Black History Celebration, the Legacy Continues. . ." sponsored by Valley Christian Center on Saturday, January 30th. .. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n u z ry 1 9, 1 9 9 9 P.A,GE 22 t7Cf ITEM NO. ~ INTRODUCTION OF NEW EMPLOYEE . 7:03 p.m. 3.2 (700-10) New Dublin Police Services Deputy Jeff Courtney was introduced. He is relatively new to the Sheriffs Office having served for 3 years. He has prior police experience with the Department of Ft. Bragg and wi~ the Mendocino Sheri.ffs Office. This past summer he was on loan to us and became acclimated to our environment. Deputy Courtney thanked us for having him in Dublin and stated he looks fOI\\'ard to working here. ~ CERTIFICATE OF APPRECIATION 7:05 p.m. 3.3 (610-50) Edy Coleman, who served as the City's representative on the Tri- Valley Community Television Board from March, 1992 to December, 1998 was . recognized. Ms. Coleman was not present. In addition to a certificate of appreciation, she will be presented with a Quill Pen, a City Key Pin, and a City Song Tape. Mayor Houston requested that Ms. Keck see that .she gets the gifts. ~ CERTIFICATE OF APPRECIATION 7:06 p.m. 3.4 (610-50) Mary Jane Hyde, who served on the City's Heritage Center Advisory Committee from April, 1995 to December, 1998 was recognized. In addition to the certificate of appreciation, Ms. Hyde was presented with a Quill Pen, a City Key Pin, and a City Song Tape. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING Jant!ar'y 19, 1999 PAGE 23 . . Mayor Houston reported that she was one of the charter members of this committee. Ms. Hyde accepted and thanked the City for the gifts. ~ PROCLAMATION 7:07 p.m. 3.5 (610-50) Mayor Houston read and presented a proclamation recognizing City Clerk Kay Keck for attaining her advanced educational certification through the International Institute of Municipal Clerks. Ms. Keck '\vas also recently elected to the State Board of the City Clerks Association of California. ~ . 7:10 p.m. Dublin Sister City Association (140-50) Tom McCormick 7170 Emerald Avenue, spoke as President of the DSCA. At their first meeting this year, they discussed two items. One is that DSCA would like very much to enter into a dialogue with the City Council to discuss how they can better assist one another in the growth of Dublin. This has been proposed by their executive officers. Mr. McCormick stated the other item discussed would be how to develop other sister city relationships. DSCA has, for about a year and a half, talked about developing another sister city and he explained the process. They would like to follow the cultural history of Dublin first with the Irish and then Denmark and then the third group to arrive were the Portugese. They lean towards developing another sister city in that order. They also don't want to forget that Dublin's first citizen was from Mexico; Jose Maria Amador. There are about 25 or 30 charter members and they would like to adopt a policy whereby in order to be able to proceed with a sister city they would like to announce it to the people in the City to see if there is interest. They would ask people in the community if . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J 2. n l: .;; ry 1 9, 1 9 9 9 PAGE 24 they would like to join with them to create another sister city relationship. International Sister City Association guidelines would be followed. They are not. currently members, but would like to be. If they could establish this core group, they would then proceed. This would be the most practical way. Having these other 3 possibilities, they feel it is premature to consider a sister city relationship in Taiwan. They are not turning their back however. If 20 or 30 people from the community are interested, they would reconsider. At this time, they wish to focus more on our forefathers and heritage. Mayor Houston stated he is still interested in forming a sister city relationship with a city in Taiwan, and would like to see this discussed with the G&O. This could start the process. ~ CONSENT CALENDAR 7: 16 p.m. Items 4.1 through 4.8 Items 4.3, 4.4, and 4.7 were pulled from the Consent Calendar for discussion. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: . Approved (4.1) Minutes of Regular Meeting of January 5, 1999; Accepted (4.2 150-70) a $70 gift from the Tri-Valley Lioness ~lub to be used towards the purchase of refreshments for the 1998 Tree Lighting Ceremony; directed Staff to prepare a formal acknowledgment to the donor; and approved the Budget Change Form; Received (4.5 320-30) the City Treasurer's Investment Report for the 2nd Quarter of FY 1998-99 showing the City's investment portfolio at $44,407,528 (market value) and funds invested at an average Yield of 5.403%; Accepted (4.6 150-70) gifts from the Dublin Senior Center Foundation and directed Staff to prepare a formal acknowledgment to the Foundation; CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n U 2 ry 1 9 I 1 9 9 9 PAGE 25 . . . . Approved (4.8 300-40) the Warrant Register in the amount of $1,225,451.63. On Item 4.3, names for streets in Tassajara Meadows, Cm McCormick stated she had some problems with some of the names proposed. She stated she did notfeel P0110la Loop is appropriate since a very large street named Portola runs through Live7more with freeway access and .signs, This would be very confusing, so she felt this name should be replaced. They have chosen these names from Spanish Explorers. Some other names are difficult to pronounce and she felt this could be bad in a 911 situation. Perhaps others should be replaced as well. Cm McCormick stated she had problems with Abella, Ulloa, Palou, Pico, Ayala, and Viader, as well as Portola and Lorimer. Mayor Houston agreed with all except Lorimer and pointed out that also some famous ones were left out. There are 7. Some he did know from school days and with the help of the Internet, he researched some others: DiGamma, Vasquez de Coronado, Vasco de Balboa, Herrnando DeSoto, Christopher Columbus, Magellan, and Juan Baptista DeAnza. These names would be easier to roll off the tongue. Mr. Thompson stated they could make these suggestions. Cm McCormick suggested adding Crespi who was Father Cresp~ one of the first explorers who came through this valley. The Council agreed to leave Lorimer in. On motion of Mayor Houston, seconded by Cm. McCormick, and by unanimous vote, the Council expressed (4.3 820-60) a desire to change the names as discussed, and directed Staff to contact the developers of Tassajara Meadows Unit I, Tract 6979. City Manager Ambrose reported that Staff received a phone call today from the low bidder (CompUSA - $6,489.92) for the presentation equipment saying their proposal was not responsive to our request for quote and he therefore suggested awarding the bid to the other bidder, Westek. On motion of Councilmember Lockhart, seconded by Councilmember Howard, and by unanimous vote, the Council directed Staff (4.4 350-20) to purchase LCD Projection System from Westek for $7,215. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 19,1999 PAGE 26 Cm. McCormick reported that the subcommittee recognizing former Officer John Monego conferred and the recommendation was presented. She stated she wanted. to add that a letter was received from Tess Thomas, Principal from Dublin Elementary School about kids saving their change and presenting it to Sheriff Plummer. They collected over $2,000. Mayor Houston stated the outpouring of support from the community has been tremendous.. This item is for a cash contribution from the City Council, plus plaque, plus street name to be discussed later on the agenda. . Shaun Fontaine, 11579 Santo Court, passed out Boy Scout project information. He is in Troop 90S. His Eagle Scout project is to build a memorial for Officer Monego consisting of a small garden, a stone marker with a plaque, and appropriate landscaping, etc. somewhere on the Civic Center grounds. He had a proposed plaque and base designed. He didn't realize the subcommittee had already started considering a plaque. Flowering bushes would surround the plaque. Mayor Houston stated he felt this was very good. He proposed that he be referred to work with the subcommittee and with Chief Thuman. This is a wonderful idea and he stated he appreciated his being here. He should provide his phone number to the Ms. Keck, City Clerk who will pass it on to the subcommittee. . Councilmember Lockhart commended him on all the thought he had put into this process already. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted (4.7 580-10) RESOLUTION NO.6 - 99 AUTHORIZlNG CONTRIBUTION TO THE TRUST FUND FOR FAMILY OF FORMER DUBLIN POLICE OFFICER JOHN MONEGO and approved a Budget Change Form; and authorized the Council Subcommittee to work with Staff to develop an appropriate plaque at the Civic Center for Officer Monego. ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J, " ";l ~v 1 9 1 9 0- 0 _hU_t./ , ~ J D I GI"" 27 ,....... c . . PUBLIC HEARING FIREWORKS FOR YEAR 2000 7:32 p.m. 6.1 (650-60) Mayor Houston <?pened the public hearing. Adam Lindgren from the City Attorney's Office, presented the Staff Report and advised that adoption of this Ordinance would amend Chapter 5.24 of the Dublin Municipal Code to allow the sale of safe and sane fIreworks in Dublin from December 26, 1999 through January 1, 2000 to celebrate the new millennium. The Ordinance was introduced at the January 5th City Council meeting and as discussed, references to DRFA in the Ordinance have been deleted. Mr. Ambrose stated a copy of a fax which was received after the agenda was published had been distributed. Howard Hirano, 7555 Amarillo Road stated, . "1 am adamantly opposed to allowing the sale and use of fireworks for the 2000 New Year and request that you stop supporling the idea. Further, 1 would like you to start the process for eliminating the sale and use of fireworks in July. My reasons for opposing the sale and use of fireworks are as follows: 1) The fireworks represent a fire hazard. While the types of fireworks being sold in Dublin are described as being "safe and sane", these nonetheless represent ignition points for grass and house fires. There is nothing safe and sane about flames and sparks in the hands of children, immature adults and idiots. The profit to local organizations would rwt compensate for the pain and suffering that would result from a single serious fire. 2) The fireworks cause noise, srrwke and street hazards. The noise and srrwke are irritants from dusk through late at night and rrwtorists must exercise extreme caution to avoid fireworks ignited on the streets. 3) Pet owners spend many dollars for tranquilizers and to repair damage caused by frightened pets. For twenty years, 1 have been tethered to our house on July 4th in order to comfort our pets. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING Jar! U 2 ry 1 9, 1 9 S' 9 PAGE 28 The money raised by local organizations from the fireworks sales cannot . compensate the community for the potential cost and suffering from fire; inconvenience to the community from noise, air pollution and loss of the use of the streets; ill-will caused by immature neighbors; and pets subjected to unnecessary suffering. Another point is that the sale and use of fireworks in Dublin is a divisive issue with surrounding communities. There are more important issues that rf;quire the communities in the valley to work together. I object to you and other Dublin leaders wasting time and effort every year defending the practice. For the twenty years that I have lived in Dublin, my irritation toward this stupid practice has increased. It is time to stop the sale and use of fireworks. I ask that you oppose the 2000 New Year sales and initiate an effort leading to the elimination of all future sale and use of fireworks in Dublin. Sincerely, Howard H. Hirano." Mayor Houston closed the public hearing. On motion of Cm. Zika, seconded by Cm. Lockhart, and by unanimous vote, the Council waived the reading and adopted . ORDINANCE NO.2 - 99 AMENDING CHAPTER 5.24 OF THE DUBLIN MUNICIPAL CODE RELATING TO THE SALE OF FIREWORKS ~ SELECTION OF STREET NAME FOR NEW STREET ON GENERAL MOTORS SITE 7:33 p.m. 7.1 (820-60) Public Works Director Thompson presented the Staff Report and advised that at the December 15th City Council meeting, the Council proposed 5 potential names for a new street to be located on the General Motors site off Dublin Boulevard near Tassajara Creek. City Staff submitted the 5 names (Clover Court, John Monego Court, Michael Murray Court, Ireland Court and Sunrise CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n U z. ry 1 9, 1 9 9 9 PAGE 29 . . . . Court) to outside agencies for review as required by the Municipal Code, and all 5 names are acceptable. Staff requested that the Council make a fmal decision regarding the name of the street. Chief Thuillan commented he had had the opportunity to speak with Mrs. Monego on several occasions. She communicated with John's parents and all the family members wereeA'tremely appreciative of the fact that the City Council would even consider this. They wanted to offer a heartfelt thanks for thoughts of this. Cm. Zika indicated he would like to see the officer's badge on the street sign with perhaps a black band. Mayor Houston felt we could check into this. This street is in a newer part of our City and at buildout 47,000 will drive by this street every day. This is a busy area. Cill. Lockhart stated she felt if we were to have the badge on the sign, she would like to see just the badge as she sees this as a celebration of his life. Mayor Houston felt this should be taken back to the subcommittee. Staff should notify the family that there will be some kind of a ceremony in the future. On motion of Cm. McCormick, seconded by em. Lockhart, and by unanimous vote, the Council selected John Monego Court as the street name and adopted RESOLUTION NO.7 - 99 APPROVAL OF NEW STREET NAME FOR "COURT A" ON PARCEL MAP 7250 (GENERAL MOTORS SITE) ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J z n U 2. ry 1 9 I 1 9 9 9 PAGE 30 AWARD OF BID, CONTRACT 98~16, DUBLIN POOL RENOVATION 7:39 p.m. 7.2 (600-30) . Parks & Community Services Director Lowart presented the Staff Report and ad vised that this phase of 1)le Dublin Pool Renovation will resurface the nool, remove and e},.1Jand the deck, and split the pool into a children's pool and an adult pool, together with repairs to the electrical and mechanical system. Ms. Lowart advised that to complete this phase, a budget appropriation is necessary in the amount of $169,690 from Unallocated General Fund Reserves. The low bid received is substantially over the funds budgeted; however, Staff believes that since there were 3 bids received, this is a competitive bid, and no money could be saved by rebidding the project. Staff is finding that capital construction projects are consistently coming in over the estimates prepared by engineers/ architects. Staff would attribute this to the current bidding climate that has resulted in a significant escalation in construction costs. A revised Resolution was distributed which included overruling the protest received. On motion of Councilmember Lockhart, seconded by Councilmember Howard, and by unanimous vote (Cm. Zika abstained), the Council adopted . RESOLUTION NO.8 - 99 AWARDING CONTRACT 98~16 DUBLIN POOL RENOVATION TO SOUTH COAST POOL PLASTERING, INC. ($484,000) AND TAKING FORMAL ACTION ON PROTEST RECEIVED and approved the $169,690 Budget Change Form. Cm. Zika indicated that he abstained because the protestor is his brother-in- law. ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J z n u c. ry 1 9 I t 9 9 9 PAGE 31 . . . . BLACK ANGUS RESTAURANT PA 98-065 (AT HACIENDA CROSSINGS) SITE DEVELOPMENT REVIEW 7:43 p.m. 8.1 (410-30) Senior Planner Ram presented the Staff Report and advised that the City Council is being asked to approve the Site Development Review application for the Black Angus Restaurant at Hacienda Crossings, located at the southeast corner of Hacienda Drive and Dublin Boulevard. The 6,540 sq. ft. restaurant is proposed adjacent to 1-580 at the southeast portion of the 5.3 acre site on the 1.03 :t acre northern parcel. Ms. Ram stated the fiscal impacts of this project were addressed as part of a fiscal analysis performed for the project. The City Council reviewed the fiscal analysis as part of the PD Rezone and Development Agreement applications in January of 1995. In summary, the fiscal analysis concluded that this project is consistent with the fiscal policies in relation to provision of infrastructure and public services of the City's General Plan and the Eastem Dublin Specific Plan and General Plan Amendment. Ms. Ram advised that MCG Architects from San Francisco has worked closely with City Staff to modify the prototypical Black Angus design into a design more compatible with the Hacienda Crossings Center. Ms. Ram discussed the Site Plan, elevations, and landscaping. Colors proposed for the restaurant are beige and terra cotta with accents of deep red. The proposed SDR application is consistent with the City of Dublin General Plan, the Eastem Dublin Specific Plan and General Plan Amendment and Zoning Ordinance. This project has been circulated for review to the various commenting agencies and City Departments, and their recommended conditions have been included in the Resolution approving the SDR. Ms. Ram stated, in summary, the restaurant's design and theme will work with Hacienda Crossings to create a new entertainment and retail center for the City, and it will be an exciting addition to the City of Dublin. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J ." '" U ~ -' r {O 1 0.,,,,,; 9 co.[ 'I) 1'1 ' P.L,GE 32 Cm. Lockhart expressed concern about the back side of the building. It will be quite visible and she asked if it would be possible to have a'\\rrllngs back there with the punchouts. It would give it some definition. She did not feel a trellis would be enough. . Ms. Ram stated if they put in red awnings, this could be another way of handling it instead of the trellises. You would need one or the other.. There are a,"rrllngs on the 3 other sides. Mayor Houston agreed that having it fmished off on the back would be better. He asked about a cost difference. Cm. Lockhart asked if there is any outside dining area. Ms. Ram replied there is not. David Blair with MCG Architects stated he did not think any of them would have any problem with putting awnings on the fourth side. He stated he did not feel this would be an issue. Ms. Ram stated Condition #55 would be modified and instead of trellis we would . say awnings placed along walls of east elevation of building. Cm. McCormick asked how close AutoNation is to the property line. Ms. Ram stated there is a 10' setback for Hacienda Crossings and then 10' or 20' for AutoNation. It is not right there, but a ways back.' Cm. Zika questioned if 3 panels or 2 panels would be there in order to be consistent. Staff advised that there will be 3 awnings, with none over the trash enclosure. Condition #55 would read, "Three awnings shall be placed along the walls of the east elevation." The words, "and planted with flowering vines" would be deleted. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council adopted, with changes to Condition #55 as discussed CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January '19r 1999 rAGE 33 . . . . RESOLUTION NO.9 - 99 APPROVING PA 98-065, BLACK ANGUS RESTAURANT SITE DEVELOPMENT REVIEW, A PORTION OF THE HACIENDA CROSSINGS COMMERCIAL CENTER ~ 1998 SUMMER CONCERT SERIES EVALUATION 8:00 p.m. 8.2 (950-40) Parks & Community Services Director Lowart presented the Staff Report which gave a critique of the 3 outdoor concerts held at the Dublin Civic Center Plaza. The Parks & Community Services Commission discussed the issue and provided input at the November 16, 1998 meeting related to suggestions for a 1999 concert series. The Commission recommended holding the concerts on Friday evenings from 7:00 p.m. to 9:00 p.m. The Commission suggested adding two more concerts to the 1999 series and recommended having the first concert on the 4th Friday of June, followed by two concerts each for the months of July and August, on the 2nd and 4th Fridays of the month. The Commission also discussed the feasibility of having weekly concerts at the Civic Center. While weekly concerts was the long-term vision of the Commission, they felt that it would be more prudent to gradually expand the number of concerts each summer in order to judge the community response to outdoor concerts. The Commission also expressed interest in combining the summer concerts with the farmers market if the farmers market continues to be held on Friday evenings. Although the farmers market is not within the purview of the Commission, they felt that the idea was worth consideration. Ms. Lowart advised that the Tri-Valley Herald's sponsorship of the 1998 concerts provided the City with four advertisements prior to each concert. Because media sponsorship is vital to the successful promotion of the concerts, Staff will be pursuing a similar sponsorship for the 1999 series. Cm. McCormick asked if Staff contacted the organizations to see if they were going to repeat their food sales next year. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n U 2: ry 1 9/ 1 9 9 9 PAGE 34 Ms. Lowart stated the groups felt it was moderately successful. Mayor Houston stated the football group looks at this like a community service. Most people bring food of their OW11. . Ms. Lowart stated we could advertise this aspect more. Cm. Zika stated this was not a big fundraiser for the groups. Cm. Lockhart stated she felt this could be left up to the groups. The farmers market may change next season to possibly be on Saturday. She would like to see classical music also. On motion of Cm. Lockhart, seconded by Cm. Zika, and by unanimous vote, the Council agreed to expand the concert series from 3 to 5 concerts (4th Friday in June; and 2nd and 4th Fridays in July and August), and to change the time of the concerts to 7:00 p.m. - 9:00 p.m. ~ REDEVELOPMENT FEASIBILITY REQUEST FOR QUALIFICATIONS/PROPOSAL (RFQ/P) . 8:07 p.m. 8.3 (460-20) Economic Development Director Reuel stated he wanted to commend the Boy . Scouts of America as being one of the finest organizations around. Mr. Reuel presented the Staff Report and advised that one of the recommendations from the Downtown Study Task Force Report, presented to the City Council on January 5th, was securing the services of a consultant to perform a feasibility study on the merits of adopting a redevelopment plan and starting a redevelopment agency in Dublin. Mr. Reuel stated redevelopment is the primary tool used by cities and counties in California to revitalize deteriorating and blighted areas of neighborhoods and business districts. In every community, the Califomia Community Redevelopment Law (CRL) has established a redevelopment agency. However, CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a [1l! ;; ry 1 9, 1 9 9 9 "'G--'" l"'.-\. .t j~ . . . . redevelopment agencies are not empowered to act until the local legislative body passes an ordinance that declares that there is a need for such an agency. In order to help the City Council validate the need for a redevelopment agency in Dublin, the City is soliciting the professional help of a consultant to analyze the feasibility of adopting a redevelopment plan for specific areas within the City. Mr. Reuel explained that the purpose of a redevelopment agency is to remove physical and economic blight from 'a community in defmed project areas. Project areas need not be contiguous. Mr. Reuel discussed the defmition of and conditions which encompass the legal term "blight". In order to focus the consultant's efforts, it is important for the City Council to identify those areas of the City which it would like to see improved and, therefore, merit evaluation by the consultant. For the proposed budget amount, it is estimated that the consultant could evaluate up to 6 areas. The Task Force recommended that the City Council evaluate the area around the future West Dublin BART Station to assess whether redevelopment would be a feasible tool to improve this area. Mr. Reuel explained that the next phase of the process would include a study session with the Council, Planning Commission Staff and Consultant to create a vision of development that is desired for each of the qualified study areas. Results of a financial feasibility analysis would be brought back to the Council in a final report. Final results of the redevelopment feasibility study will be presented to the Planning Commission and City Council for review. Mr. Reuel stated if the Council wants additional services to be included in the RFP /Q, or more than 6 project areas analyzed by the consultant, it will probably require additional funding outside of the budgeted amount of $25,000. Should the Council decide to proceed with the adoption of a redevelopment plan and the creation of a City redevelopment agency, the costs to implement the writing and adoption of a redevelopment plan and agency would be brought back to the City Council. Cm. Zika stated he particularly likes the idea of an RFP and letting the citizens get involved. He asked about the limitation of 6 locations. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 19, 1999 PAGE 36 Mr. Reuel stated he felt this would be the maximum amount our money would . cover. Mr. Ambrose advised that there is nothing magical about 6. Ifwe select fewer the cost could potentially go down. Mr. Reuel stated this is a study for the entire city, not just the downtown area. The City Council can defuie areas. They should just give general areas and then Staff and the consultant will review and define and be more focused. Mr. Ambrose stated redevelopment is a tool; it is simply a means, not an end. Mayor Houston selected areas: Scarlett Court below Dublin Boulevard, Village Parkway area between Amador Valley Boulevard and Dublin Boulevard, down Golden Gate Drive in the BART Station area, then 4th would be the center with Target and Montgomery Wards, the northeast comer of Starward Drive to Amador Valley Boulevard and San Ramon Road, or in and around the area of Shamrock Village. The Council asked about the Scarlett Court area north of Dublin Boulevard. . Mr. Ambrose stated we have a GPA study underway on Dougherty Road near the SP corridor. Cm. McCormick asked if the locations include the Amador Valley Boulevard/ Village Parkway intersection and where Fandangos is located. The response was yes, the area would be Village Parkway to the freeway. Cm. Lockhart stated she would also like to include the old Lucky Center. Cm. McCormick asked if included in the definition of blight, would be too much parking, underutilized, and/or inappropriate use of land. Mr. Reuel stated the consultant that will be looking at these areas and will look at where blight has occurred and hopefully we can rejuvenate these areas. Cm. Lockhart asked if a consultant has been selected yet. Mr. Reuel stated no, Staff will send out RFP/Q's. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n u a ry 1 9 I 1 9 9 9 PAGE 37 . . Cm. Lockhart asked if the Council could be part of the selection process. Mr. Ambrose advised that a subcommittee could be appointed. Mayor Houston stated because of their expressed interest, Cm. Lockhart and Cm. Zika could serve as part of this. On motion of Cm. Lockhart, sec;onded by Cm. Zika, and by unanimous vote, the Council directed that the above identified areas be included in the feasibility analysis and directed Staff to include these areas in the RFQ/P and distribute to qualified consultants, and appointed Cm. Lockhart and Cm. Zika to a consultant selection subcommittee. ~ EXPANDED COMMERCIAL RECYCLING PROGRAM 8:21 p.m. 8.4 (810-60) . Management Assistant Sue Bames presented the Staff Report and advised that AB 939 requires that the City of Dublin divert 500/0 of waste from the landfill by the year 2000. Since 75% of the City's waste is generated by commercial uses, the City must focus on achieving higher diversion rates from commercial uses. Participation in the current commercial recycling program is limited. Waste Management is requesting a subsidy so they can expand the current program to one that accepts more materials and is easier to use. The City has received mitigation grants from the Alameda County Waste Management Authority that are restricted to use for non-residential recycling program. Staff is proposing using $34,511 of the mitigation funds to provide economic incentives for businesses to participate. Ms. Barnes advised that under the expanded program, businesses will be able to recycle additional paper products, and will no longer have to separate paper, cardboard and newspaper. The program consists of two components: 1) "Anything That Tears", which includes envelopes, sticky notes, file folders, junk mail, glossy paper, catalogs, cardboard, newspaper, and paperboard; and 2) "Mixed Container", which includes glass bottles, plastic bottles, and aluminum and tin cans. Businesses can choose to participate in either of the components . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n u a ry 1 9 I t 9 9 9 PAGE 38 individually, or both. It is hoped that this expanded program will be easier to . use, and therefore be of greater interest to commercial users. Waste Management is proposing a rate structure that allows businesses to save money if they recycle enough to reduce their garbage service level. It was noted that commercial recycling programs are not part of the current franchise agreement, and the City does not establish the commercial recycling rates. Waste Management is requesting a subsidy from the City of Dublin to provide an economic incentive for businesses to participate in the expanded program with a lower rate structure. The rates proposed by the company are anticipated to generate $109,320 in revenue for the first year. The cost of the program is estimated to be $135,203 for the [lIst year. Since the program will begin in March, Staff recommended that the program be funded initially for a 16 month period, so the renewal date will coincide with the fiscal year. The City would pay a pro-rated amount of $8,628 for the remainder of this fiscal year, and $25,883 for Fiscal Year 1999/2000, for a total of$34,511. Adequate mitigation funds are available to cover these costs. Cm. Lockhart commented they are getting this money for the cities from . imported garbage and this is really under attack right now. They are saying this is not a valid fee. There is some great negotiation going on right now as to whether or not to even charge this anymore. We may not want to go too far out on the limb, because these funds may not be available to us in the future. Mr. Rankin stated we currently have about $56,000 and it is restricted solely for non-residential programs. This will cover us Cm. Zika asked if we have a guesstimate of how much additional revenue we will owe them if this doesn't work out and they don't get the increased customers. Ms. Barnes stated we really won't owe on the franchise fee, but we would get less. Mr. Ambrose clarified they propose the program. The risk is theirs. If they get more accounts than they anticipate, they benefit from this. Mr. Rankin explained how the rates are established. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J z n u a ry 1 9, 1 9 9 9 PAGE 39 . . . . Mayor Houston felt as a growing city, we don't have to worry about this. We have to recycle. Cm. Lockhart stated she felt we need to do some real education in the community. She asked about the School District recycling program and if it is still being developed. Ms. Barnes explained that they are still working with the District and trying to get together a group of representatives to get a bigger buy in. Nothing has been finalized. Cm. Lockhart stated she felt money is always a good incentive. Waste Management loves to give money to schools. Mr. Rankin stated as a commercial account they can participate and lower their garbage bills. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council approved the use of mitigation funds to subsidize the expanded commercial recycling program for 16 months, from March 1, 1999 to June 30, 2000, and authorized the Mayor to execute the agreement with Waste Management of Alameda County, doing business as Livermore Dublin Disposal. "<tr 1999 GOALS & OBJECTIVES MEETING & BUDGET STUDY SESSION 8:31 p.m. 8.5 (100-80) City Manager Ambrose stated annually, the City Council holds a special meeting to define the City's Goals & Objectives for the upcoming year. This meeting is generally held in early March in order to provide adequate time for the City Manager and City Staff to incorporate the Council's direction into the Preliminary Budget for the upcoming Fiscal Year. Mr. Ambrose advised that Staff was asking the Council to determine if the same approach used in previous years should be used for 1999. The Council should also establish a date for the Goals & Objectives special meeting during the week CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J ara: 2 ry 1 9, 1 9 9 9 PAGE 40 of March 15th and also determine if a Budget Study Session should be held on the same date as the G&O meeting, or at a separate meeting. . Mayor Houston felt the format has been really good. Also, including the Budget Study Session on the same night has worked out well. By consensus, the Council selected the date of Thursday, March 18th, beginning at 6:00 p.m., for the Special Goals & Objectives meeting and the Budget Study Session. ~ OTHER BUSINESS 8:34 p.m. St. Patrick's Day Festivities (950-40) Mr. ,Ambrose advised that an update on the St. Patrick's Day Celebration activities had been distributed to the City Council . ..e-- Committee Report (610-05) . Cm. McCormick stated Cm. Zika who is member to the Congestion Management Agency (CMA) and she as altemate, attended a half day workshop last Saturday at Wente's. She argued for congestion levels rather than population. She was . shot down, but reported that we are not dead yet. The north section ,of the County has all the votes. Weare low on the totem pole. ~ CTV 30 Call-In Show (1050-50) Cm. Lockhart asked about the Channel 30 call-in show date. Mayor Houston stated he will be out of town on the 26th, the date it was scheduled. ... CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n u zry 1 9, 1 9 9 9 PAGE 41 . . Dublin Elementary School Reading Program (515-10) Cm. Lockhart discussed the Dublin Elementary read-a-thon. She will be reading at 12:30 on Monday. This is an enjoyable process and she stated she appreciates getting invited back. -<>- Committee Reports (610-05) em. Lockhart stated she had recently attended 3 committee llleetings and would give a brief report. She attended LAVTA's marketing planning operations meeting. They reviewed the scope of work for a transit plan through 2010 in the Valley. There will be publicity on this in the future. There was also a report on transmedia bus sign sales. They have sold signage on the sides and now are considering signs on the back of buses. This is worth a lot of money to our transit system; $10,200 per month. They will be tasteful. . Cm. Lockhart reported that the Waste Management facilities committee met and discussion was related to organic processing and do communities want to do this '\vith their food waste stream. She reported that she is now up to her ears in garbage. We will be looking at our commitment to this. Some interesting responses were received from the various communities. Dublin is at 420/0 toward our 50% diversion rate right now. Compo sting will probably be the best thing for our community. ~ ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjoumed at 8:40 p.m. Mayor ATTEST: City Clerk ~ l~ . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING J a n U 2;-y 1 9, 1 9 9 9 P.AGE 42