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HomeMy WebLinkAboutItem 4.01Draft Minutes 12-15-1998 / fe!' ~'Jf'" ,': ,,:' - h'~" '....." ':' ~:' .-4- .. ~." ~::~:.~..-t~~?-~~.;:..;. :_~. . RECULAR MEETINC - December 15. 1998 A regular meeting of the Dublin City Council was held on Tuesday, December 15, 1998, in the Council Chambers of the Dublin Civic Center. Prior to the meeting being called to order, Mayor Houston requested a moment of silence for Police Officer John Monego who was killed on December 11 th while responding to a 911 call in Dublin. Salvation Army Chaplain Craig Madison prayed for Deputy Monego's family and for our community. The meeting was then called to order at 7:00 p.m., by Mayor Houston. .. ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. +" . . PLEDGE OF ALLEGIANCE Salvation Army Chaplain Craig Madison led the Council, Staff and those present in the pledge of allegiance to the flag. ".. The Mayor armounced that the flags at the Civic Center will remain at half mast until 5 p.m. ou Friday, December 18th, There are two organized efforts that will allow the community to help Deputy Monego's family. . The first is the Martin C. Kauffman One Hundred Club of Alameda County, P.O. Box 1597, Pleasanton, CA 94566 (925) 828-3418. This organization helps the families of slain Police Officers and Firefighters. It provides college scholarships for the children, helps pay the bills and provides food during this crisis time in their lives. The second is a trust fund that has been set up for the Monego Family at Operating Engineers Credit Union, 6300 Village Parkway, Dublin 94568 (925) 829-4400. The Mayor encouraged everyone to help in some way. Money will not make up for the loss to the Monego Family and he urged everyone to pray for Tammy and Dominic during this Holiday Season. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 555 0& 4~1 ":~, " ~ INTRODUCTION OF NEW EMPLOYEE . 7 :06 p.m. 3.1 (700-10) Diane Lowart, Parks & Community Services Director introduced new Recreation Coordinator Sean Lange from the Parks & Community Services Department. She indicated that Sean started working for the City when he was a junior in high school at the playground program. He graduated from California State University at Hayward in Recreation. He has worked at Truckee/Donner Recreation and the City of Half-Moon Bay. Sean Lange indicated he was excited to get in and get started. .. APPOINTMENTS TO CITY COMMISSIONS/COMMITTEES 7:08p.m. 3.2 (11 0-30) Following the November election, terms of several people who served on the various Commissions/Committees have expired. . Plarming Commission: Mayor Houston recommended the reappointment of Don D. Johnson and Tony Oravertz with terms ending in December, 2002. Parks & Community Services Commission: Mayor Houston recommended the reappointment of Jeff Chapman, George Cramer, and Marjorie Wong-Gillmore with terms ending in December, 2002. Senior Center Advisory Committee: Mayor Houston recommended the reappointment of C. R. " Cocilova and Barbara Gifford with terms ending in December, 2002. Heritage Center Advisory Committee: Mayor Houston recommended the appointment of Nancy Finley-King, and reappointment of Ellen Johnson, and Connie Spence with terms ending in December, 2002. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council confrrmed Mayor Houston's appointments and directed Staff to notify all applicants. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETIN G December 15, 1998 PAGE 556 . . . CONSENT CALENDAR 7 :09 p.m. On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Adjourned Regular Meeting of November 30 and Regular Meeting of December 1, 1998; Adopted (4.3 700-20) RESOLUTION NO. 159 - 98 AMENDING THE CLASSIFICATION PLAN (Associate Civil Engineer) and . RESOLUTION NO. 160 - 98 AMENDING THE SALARY PLAN (Associate Civil Engineer & Parks & Community Services Director) and RESOLUTION NO. 161- 98 ,- AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION (Parks & Community Services Director) ,Adopted (4.4 600-30) RESOLUTION NO. 162 - 98 AWARDING CONTRACT 98-13 KOLB PARK TENNIS COURT RESURFACING TO SHELDRAKE & MUMFORD, INC. ($5,950) . , CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 557 Adopted (4.5 670-80) RESOLUTION NO. 163 - 98 . APPROVING SALE OF REAL PROPERTY TO SCHULER HOMES (EXCESS SAN RAMON ROAD RIGHT~OF- WAY ADJACENT TO ST ARW ARD DRIVE DEVELOPMENT) ($14,805) Adopted (4.6 600-30) RESOLUTION NO. 166 - 98 AWARDING CONTRACT 98-15 FIRE STATION EXHAUST EXTRACTION SYSTEM TO AIR EXCHANGE, INC. (34,549.30) approved additional appropriation of $8,000; Received (4.7 330-50) the Financial Report for the Month of November 1998; RESOLUTION NO. 164 - 98 . Adopted (4.8 600-60) APPROVING PARCEL MAP 7250 (General Motors Site) authorized Mayor to sign Tract Developer Agreement with Argonaut Holding, Inc; Received (4.9 310-30) Annual Report including the report of the Independent Auditors (Vavrinek, Trine, Day & Co) and approved appropriating General Fund Expenditures of $2,932 . and EMS Fund Expenses of $592; Approved (4.10 300-40) the Warrant Register in the amount of$I,425,087.98). Items 4.2 and 4.6 were pulled. em. Lockhart asked about Project 9656 Traffic Signals on Village Parkway at Brighton Drive, Tamarack Drive, and Davona Drive. Three businesses have paid a total 01$6,377 five years ago, ! CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 558 . . but the total costfor the project is $460,833. She felt ifit was more than afive year project, it was not a major issue. Mr. Thompson, Public Works Director, indicated it had not been a high priority by the Council and the signals just barely met the warrants. Mr, Ambrose stated Brighton Drive and Village Parkway were the most impacted, Cm. Lockhart asked about the possibility of changing the project. Mr. Rankin responded that the project has been phased. Money has already been spent on the design and next year it is planned to do the signal at Brighton Drive. Cm. Lockhart was concerned that $460,000 was neededfor the project. Mr. Thompson explained the City was trying to get grant funding. Cm. Lockhart felt if this project was six years old and not a priority, may be the project needed to be re-examined. What happens if a business is listed as having paid impact fees and they move. . Mr. Thompson responded Staff would need to take a look at that. Mr. Rankin indicated that minor modifications had been made to the building so the contribution was a small amount. The law says the money would go back to the property owner. Mr. Ambrose stated !'lore has been collected. Grant Funds do not fund the entire project. Impact fees help to supplement grant funds, The Council could evaluate this project during the CIP. Cm. Lockhart asked about the housing impact fees. Any idea when Staff will be looking at a program for funds the City is collecting? Mr. Rankin indicated the Camp Parks Project is part of it. The City has spent Staff time with the Army for affordable housing. Cm. McCormick asked about the Iron Horse Trail Extension which has $12,400 and will cost $8 million plus. How will it happen? . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 559 Mr. Ambrose responded that the cost of $8 million includes Scarlett Drive which will receive East Dublin impact fees. Alameda County has received grant money for Iron Horse Trail from . Dougherty Road to BART Station. This grant money is not for the roadway system. Cm, McCormick questioned the Dougherty Road Improvements and a left turn lane for Camp Parks, Mr. Thompson responded that the Army opened the street without the City's knowledge. On motion by Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted (4.2 300-20) RESOLUTION NO. 165 - 98 MAKING FINDINGS REGARDING UNEXPENDED IMPACT FEES FOR FISCAL YEAR 1997-98 Cm, Lockhart asked about the fire station exhaust system, She was concerned about the houses and apartments around the fire station. Where will the exhaust be going? Mr. Thompson indicated there is already exhaust, but this will make it safer inside when they start the engine, The exhaust already goes into the air, but this will be like a chimney effect. . Mr. Ambrose explained it was an OSHA issue. Mayor Houston stated there would be no net increase in the exhaust, On motion of em. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted (4.6 600-30) RESOLUTION NO. 166 - 98 AWARDING CONTRACT 98-15 FrnB STATION EXHAUST EXTRACTION SYSTEM TO AIR EXCHANGE, INC. (34,549.30) approved additional appropriation of $8,000; . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 560 . . ITEM ADDED TO THE AGENDA 7:23 p.m. 5.1 (110-30) On motion by Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council added formation of a subcommittee to the agenda. Mayor Houston indicated that the formation of a subcommittee was necessary due to the tragic death of Police Officer John Monego. On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council appointed Cm. Howard and Cm. McCormick to a subcommittee to investigate ways the City may honor Deputy John Monego and help his family. .. . PUBLIC HEARING PLANNED DEVELOPMENT DISTRICT REZONE FOR PROPERTY LOCATED AT 7197 VILLAGE PARKWAY PA 98-049 7 :25 p.m. 6.1 (410-55) Mayor Houston ope?ed the public hearing. Staff Report presented by Senior Plarmer Carol Cirelli. . The Ordinance approving the PD District Rezone for property located at 7197 Village Parkway . was introduced at the December 1, 1998 City Council meeting. The Ordinance would rezone the property from C~2, General Commercial Zoning District to a Planned Development District. Permitted uses for the PD District fall within three main categories: Community-Serving Retail; Office & Service; and Eating, Drinking & Entertainment. . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 561 At the December 1st, the City Council requested a clearer definition of the term "Entertainment" and any entertainment related use be allowed as a Conditional Use vs. a permitted use within this . PD District. Cm. McCormick asked about sporting goods stores listed under acceptable uses. Could they sell fire arms? Mr. Ambrose responded with the proper permits, they -could sell firearms. Mayor Houston indicated something could be added to make it necessary to have a Conditional Use Permit. Cm. Zika asked in regard to traffic was there enough line of sight clearance? Ms. Cirelli indicated it had not been looked at because there is no project yet. It would be looked at when there was a specific project. Landscaping, building height, etc. would be looked at then. She indicated" if a sporting good store wanted to sell firearms, a Conditional Use Permit would be needed" could be added. Frank Castillo, 7126 Portage Road, Dublin indicated he lived directly behind where this site is located. He did not want to have a restaurant due to odors and garbage which would draw . vermins. He wanted to have the building near his property rather than the parking which would give off fumes. He did not want to have a dry cleaners there because of the harmful chemicals used. He did not want a drinking establishment which would create noise and be opened until 2 a.m. He felt having the parking in front of the building would be safer for people entering and exiting. He wanted to have the height limit on the facility be kept low because it would take away the sun light to his property and would allow people to look into his backyard. He was concern about what would go on this property because it would affect his property values and he wanted it to be aesthetically pleasing. He preferred a business that closed at a reasonable time. Victorian would be appealing. His concerns were about aesthetics, parking, and garbage. He felt having the parking in the front would make it easier to maintain, be safer, and may be pedestrian friendly. He was looking out for the best interest of himself, his family and his neighbors. Mayor Houston emphasized the Council was not approving a project at this time. Those issues will be addressed at that time. He stated the City wanted to be proud of the area and would be developing a vision for Village Parkway. He desires restaurants or office use. He wants to see Village Parkway change dramatically. He asked Mr. Castillo what he wanted? CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 562 . . Mr. Castillo responded office building rather than restaurants with their odors. Something that would close at a decent hour. Mayor Houston indicated Mr. Castillo's points were well taken. It is important to the Council to get something of quality. Mr. Castillo stated that was why he was here early to voice how he and other residents feel. Cm. Zika indicated that all property owners within 300 feet will be notified when a specific project has been chosen and they can have their say at that time. Cm. McCormick stated she lived two blocks away and was keeping a close eye on the development of Village Parkway. Mayor Houston closed the public hearing. Mr. Ambrose stated if the Ordinance was adopted tonight, parking would be restricted to the areas indicated in the Ordinance. . Mayor Houston indicated parking should be close to the street. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, with the amendment that any sports goods store that sold firearms would need a Conditional Use Permit, the Council adopted ORDINANCE NO. 21 - 98 AMENDING THE ZONING ORDINANCE TO ADOPT TIm PLANNED DEVELOPMENT REZONING OF PROPERTY LOCATED AT 7197 VILLAGE P ARKw A Y AT THE SOUTHEAST CORNER OF VILLAGE PARKWAY & AMADOR VALLEY BOULEVARD (P A 98-049) (APN: 941-210-13) . PUBLIC HEARING KOLL DUBLIN CORPORATE CENTER PLANNED DEVELOPMENT REZONE P A 98-047 7:48p,m. 6.2 (450-30) CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 563 . Mayor Houston opened the public hearing. . Staff Report presented by Associate Plarmer Tasha Huston. The Ordinance was introduced at the City Council meeting ofD.ecember 1, 1998. Koll Development Company requested a Planned Development Rezone and Development Plan to design a corporate center at the southwest corner of Tassajara Road and Dublin Boulevard. The proposed development includes four office buildings, a future hotel, and retail buildings. - Cm. McCormick asked if the developer had been given the Public Arts Ordinance? Ms. Huston stated the developer indicated they would be doing something and they were going to set up a meeting with Lynne Baer. Cm. Lockhart stated when the City rezoned this land, it was taking away from housing to provide more businesses which changes the balance. It is important to keep balance in mind. Mayor Houston asked if there was an imbalance to office in this area? :Mr. Ambrose responded that the area is designated commercial/office and the City would still be . within the balance for the Specific Plan area. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm, McCormick, and by unanimous vote, the Council adopted ORDINANCE NO. 22 - 98 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF DUBLIN BOULEVARD AND TASSAJARA CREEK TO A PLANNED DEVELOPMENT ZONING DISTRICT & ADOPTING A DEVELOPMENT PLAN FOR THE KOLL DUBLIN CORPORATE CENTER (P A 98-047) APN: 986-0001-001-10, portion . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 564 . . APPROVAL OF PARKS & FACILITIES DEVELOPMENT MANAGER POSITION 7:53 p.m. 7.1 (700-20) Staff Report presented by Richard Ambrose, City Manager. At the City Council meeting of November 17, 1998, the City Council approved a Staff recommendation to develop an in-house position to address the City's Public Facility Project Management needs. Mr. Ambrose indicated there were not a lot of other communities doing what we are building with this many projects. Based on the workload, this position will be reporting to the Parks & Community Services Director for Park & Recreational Facilities Project management. With respect to non-park and recreational facilities, this position will report directly to the City Manager for general project oversight. Cm. Zika asked if this was a direct hire or contract? . Mr. Ambrose indicated it was a direct hire because the City needed long-term continuity from year to year. This person will need to interface with the development community on park development. Mayor Houston asked how the City would advertise for the position? Mr. Ambrose respo~ded Staff will look at the publications which will get us the best response Statewide, Western City, Jobs Available, CPRS. Cm. Zika suggested using some engineering publications. Mr. Ambrose indicated the position would be more management of building which was why the position was not going to be in the Public Works Department. Cm. McCormick was concerned with where the person would work on the second floor of the Police Facility. Since the position wouldn't be filled before April 1st, couldn't something be built? Mr. Ambrose indicated the projects are all moving forward. This space would only be temporary. . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 565 Cm. McCormick asked when the Civic Center remodel would start? . Mr. Ambrose responded the first part of January or February 1999. On motion of Cm. Lockhart, seconded by Cm, Howard, and by unanimous vote, the Council adopted - . RESOLUTION NO. 167 - 98 AMENDING THE CLASSIFICATION PLAN RESOLUTION NO. 168 - 98 AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION RESOLUTION NO. 169 -98 AMENDING THE SALARY PLAN And approved the budget change. . mm..... m EARL Y CALL OF ALL OUTSTANDING 1993 CIVIC CENTER CERTIFICA 1ES OF PARTICIPATION (COP) 8:02 p.m. 7.2 (340-70) Staff Report presented by Paul Rankin, Assistant City Manager/Administrative Services Director. The City originally financed the acquisition and development of the Civic Center complex using Certificates of Participation (COP's) in a lease fmancing. The Civic Center is owned by Dublin Information Inc (DII) which is a non-profit corporation capable of entering into the tax exempt financing. Since 1985, Dn has issued COP's three times related to this project. The City originally issued $11,968,000 of COP's in 1985-86. These certificates were refinanced in FY 1987-1988 with an CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 566 . . issue of$17,230,000. This second issuance achieved a reduction in the interest rate on the original issue and provided additional funds needed for the construction of the Civic Center project. In June of 1993, the City issued COP's which refinanced the 1988 issue ($18,525,000 COP). This again reduced the interest cost. As a result of the refmancing, the City realized a savings of over $600,000 in the five year period from 1993-1998, The transaction also included setting aside a portion of the proceeds to fully retire the outstanding 1988's COP. The full amount of the 1988 COP issue was repaid in February 1998. The 1993 COP's are the only outstanding Civic Center debt. Staffworked with representatives from Dain Rauscher (the original underwriter) and Vavrinek Trine & Day (City Auditors) to compare the impact of an early payoffto continuing with the scheduled payments through the Year 2010. A net present value savings of between $75,890 and $375,272 can be achieved through an early payoff. The actual cash savings calculated range from $137,843 to $646,058. In accordance with the terms of the Lease Agreement, the City must provide adequate notice to the Trustee, prior to the date of prepayment. Bank of New York must then notify the owners of the Certificates at least 30 days prior to the date of prepayment. The next regular interest payment date is February 1, 1999. . Cm. Lockhart asked if early pay-off would affect our rating? Mr. Rankin responded the City would be able to say it doesn't have debt. Joe Aguilar indicated early pay-offwill be viewed favorably. Cm. Zika stated whether the City pays off or not does not have any effect on property taxes,. . . Mr. Rankin responded correct. . em. Zika asked about the reserves. Could the City do it again if development or growth took a downturn? Mr. Ambrose responded DII will always be around to issue debt if necessary in the future. Mayor Houston indicated the City's Unallocated Reserves allows the City to jump start a project and repay from the development funds collected later. The Reserves were $3 ~ million. The . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 567 reserves are now $13 million. Right now a lot of money carmot be made from interest. He has . been advocating this pay-off for some. time. On motion of em. McCormick, seconded by Cm. Zika, and by unanimous vote, the Council adopted RESOLUTION NO. 170 - 98 ELECTING TO ISSUE A PREPA YNIENT OF ALL 1993 DUBLIN CIVIC CENTER CERTIFICATES OF PARTICIPATION & AUTHORIZING THE PROVISION OF PROPER NOTICE TO THE TRUSTEE .0&.. ..-- STREET NA!v1E FOR PROPOSED COURT AT GENERAL MOTORS SITE 8:14 p.m. 8.1 (820-60) Staff Report presented by Lee Thompson, Public Works Director. The developer of the General Motors site on Dublin Boulevard east of Tassajara Creek submitted . plans which included the name 'Miller Court" which was not acceptable to the City Council. The process is for the Council to select several names which will be submitted to certain agencies to be reviewed. These names will be brought back to the Council for the final selection. Cm. McCormick wanted Auto Time Court and Clover Court considered. Cm. Zika would like to name the street after Police Officer John Monego. Mayor Houston agreed to have John Monego's name included in the list, but he wanted the subcommittee to speak with the family for their input. This will be a promotion corner for some of the businesses on this street. Cm. Lockhart stated the Council needed to keep in mind that major auto dealers will be advertising this location on radios and television. The City needs to be careful what it does to the dealers. She also believes Officer Monego deserves recognition. CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 568 . . Cm. McCormick agreed that the City wanted to honor this man and his name. There are many other streets that will need to be named. Cm. Lockhart requested" Blarney" be scratched. Cm. Howard liked" Heritage" . Cm. Lockhart felt it might be confusing with Heritage Commons and Herita~e 'Center. Valerie Barnes requested" Sunrise Court" be added. By consensus, the Council chose the following names for Staff to circulate among adjacent agencies, the post office, and the emergency services: Clover Court, Ireland Court, Michael Murray Court, John Monego Court, and Sunrise Court. Staffwill bring the list back to the Council for final approval. .. . FACILITY USE POLICY & FEE SCHEDULE FOR COMMUNITY GYMNASIUM A T VALLEY HIGH SCHOOL 8 :25 p.m. 8.2 (280-20) Staff Report presented by Diane Lowart, Parks & Community Services Director. In October 1997, the City of Dublin and the Dublin Unified School District entered into an agreement regarding joint funding ofa community use gymnasium at Valley High School. Under the terms of the agreement, the School District will construct the gym and pay 100% of the total cost of constructing the gym. The City will reimburse the School District for part of the cost of construction of the gym estimated to be $1,004,016 or 34.3%. The School District will provide all maintenance for the gym and the City shall reimburse the School District for its prorated share of expenses related to the maintenance. During the School Year, the School District may use the gym from 8:00 a.m. to 3:00 p.m. Monday through Friday and by reservation only on Saturday and Sunday. The City and Community may use the gym from 3:00 p.m. to 10:00 p.m. Monday through Friday and 8:00 a.m. to 10:00 p.m. on Saturdays and 10:00 a.m. to 10:00 p.m. on Sundays. When School is not in session, the School District may use the gym by reservation only. The City and community may use the gym from 8:00 a.m. to 10:00 p.m. Monday through Saturday and 10:00 a.m. to 10:00 p.m. on Sundays. . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 569 CM. Zika asked about the reimbursement on pro-rata basis on maintenance for what? . Ms. Lowart indicated the fees the City collects, the City will keep. At the end of the year, the City will reconcile with the School District for maintenance costs. CM. Zika asked if it was based on number of hours used and not on availability? On motion of Cm. McCormick, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 171 - 98 ESTABLISHING FACILITY USE POLICY FOR COMMUNITY GYMNASIUM AT VALLEY HIGH SCHOOL ... REQUEST FOR PROPOSALS FOR DESIGN OF CIVIC CENTER LIBRARY 8:35 p.m. 8.3 (220-20) . Staff Report presented by Jeri Ram, Senior Planner. In September, 1998, the City Council approved the Library Planning Task Force Report which recommended a 37,000 square foot Library be built at the Civic Center. - The purpose ofa Request For Proposals (RFP) is to solicit proposals for a consultant team to design the new Dublin Civic Center Library. The consultant team would be comprised of architects, landscape architects, engineers, library space planners, and interior designers. Requests For Proposals will be circulated from December 15, 1998 through January 20, 1999. The RFPs will be due on January 20, 1999. The Screening Committee will review the proposals from January 21 to February 10, 1999. The Consultant Teams will be interviewed by the Screening Committee from February 17 to February 22, 1999. Negotiations and Reference Checks will take place from February 23rd through March 8, 1999. The Award of Bid Agenda Statement will come to the City Council on March 16, 1999. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 570 . . The Screening Committee will be comprised of one City Councilmember, the City Manager, the Project Manager, the Director of Parks & Community Services, an Engineering Consultant, and a member of the Alameda County Library Administrative Staff. Mayor Houston felt this was pretty straightforward. Cm. McCormick asked to be on the Screening Committee. Mayor Houston asked what the Screening Committee would talk about? Ms. Ram indicated they would talk about the entire proposal of how to design the Library, whether to have a media room, children's room, the qualifications of the consultants, the budget, and the time frame. Mr. Ambrose stated picking any architect is like getting married. It is for the long-term. Jeri Ram has done a good job of scoping the alternates. The City will be inviting only a limited number to participate in the RFP. It is considerably expensive to respond to an RFP so Staffhas done some prescreemng. . Mayor Houston felt it would also move up the time limit. Mr. Ambrose indicated a Library Plarmer will be hired as part of the team. CM. Zika asked how many would be contacted? Mr. Ambrose responded five or six. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council appointed Cm. McCormick to the Screening Committee and authorized Staff to initiate process to hire a Consultant Team. .. COMMUNITY GYMNASIUM DEDICATION 8:43 p.m. 8.4 (950-40) Staff Report presented by Diane Lowart, Parks & Community Services Director. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 571 Construction of the Community Gymnasium at Valley High School is nearly completed. It is anticipated that access to the gym will begin on January 4, 1999, at which time the fIrst public use . is scheduled. A dedication ceremony/grand opening to introduce the new gymnasium to the community is recommended. It will not be possible to have the dedication of the new gym before it has been opened to the public. At its December 7th meeting, the Parks & Community Services Commission reviewed . preliminary ideas for the dedication. The Commission suggested the dedication be held in conjunction with a Dubliri High School Girls' Basketball Game. They also suggested a 5 to 10 minute basketball exhibition game featuring teams from the City Youth Basketball Program, as well as a " knock-out" contest. City and School District Staff have been working on the procurement of a plaque to commemorate the joint partnership between the City and the District. If the plaque was to be unveiled at the dedication ceremony, the plaque would not be able to be delivered until the second week of February. Cm. Lockhart indicated that the Liaison Committee suggested contacting the Valley High Students to see if they wanted to participate and be included in the dedication ceremony. Cm. McCormick asked if a name had been decided. . Mayor Houston responded Dublin Community Gymnasium with the names of the trustees and Council on the plaque. CM. Lockhart indicated the Liaison Committee suggested having the previous and current School Board and City Council members that worked on the project with their years on the plaque. Mr. Ambrose indicated the School District and the City would split the cost of the plaque which would be between $1,200 -1,800. . OTHER BUSINESS Funeral Services for John Mone~!O (0580-30) Police Chief Thuman reported that the Funeral Services for Police Officer John Monego who was killed on December 11 th while responding to a 911 call at the Dublin Outback Steak House will CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 572 . l,; ."'.. .. -.,-- .,_:~:;'~};:~;:-7'!i~(,~!- .'.. .. .,~';:~;"i:;'~~~if.'~::l;;.;..~'.;;'~:t~~~_U:;::;~;';tf<:?'};jl'~:;"f~~:~:::':-':._,,_. '. be on Friday, December 18th at 11:00 a.m. The services will be held at St. Augustine's Catholic Church in Pleasanton. It will be about a 1 'is hour service. Following the service will be a funeral procession which will go down Bernal Avenue to Foothill Road to San Ramon Road to Dublin Boulevard to Hacienda Drive where it will get on 1-580 to go to Livermore to St. Michael's Cemetery where Officer Monego will be buried. Over 1,000 Police Officers from allover the State ar~ expected to attend the funeral service. Over 500 vehicles are expected to participate in the funeral procession. Mr. Ambrose suggested the community might want to attend the visitation on Thursday evening due to the large number of Police Personnel expected at the funeral service. Police Chief Thuman indicated the church held 900 and they were expecting 300 more to stand outside the church. Mayor Houston indicated he has been contacted by a lot of people. He suggested since between 1,000 to 1,500 Police Officers from around the State are expected to attend the funeral, the community may want to show their respect on the streets as the Funeral Procession passes through Dublin. He wanted the City to work with the merchants and notify them of what was going to be happening. He wanted to make everyone aware. . .. Cm. Lockhart suggested using the Merchant Alert. Mr. Ambrose indicated the Police and Economic Development Department would notify the merchants. Mayor Houston aske4 what time the roads would shut down? Police Chief Thuman thought the procession would hit the City about 1 p.m. Ginger Russell from Public Works was working with the California Highway Patrol on the road closures. . DoorMto-Door Permits (585M60) Cm. McCormick asked about the new regulations regarding permits being required to go doorMto- door for minors. . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 573 Mr. Ambrose responded Staff would look into it. The City has Peddlers Permits to regulate door- . to~door sales. Mayor Houston asked if this was brand new? Cm. McCormick stated yes. . Proclamations (610-50) Cm. McCormick stated she was pleased to assist Cm. Lockhart in presenting the proclamations to the outgoing School Board members. She would like to have all City Council members be able to sign the proclamations. She would also like to see the proclamations put in frames. Mayor Houston felt it would be easy to have everyone sign. . Dublin Unified School District 7 Bold Initiatives (515-20) . Mayor Houston indicated the Dublin Unified School District had" 7 Bold Initiatives" but the City is not aware of what they are. He would like to have ajoint session with a facilitator for the Council, the School Board, and the community. He wants to get everyone together so they can all be on the same page. +. Sympathies & Support to the MonelW Family (580-30) Mayor Houston wanted to express sympathies to the Monego Family. He indicated there are two opportunities to help contribute fmancial help to the Monego Family. There is a trust fund for the family at Operating Engineers Credit Union, 6300 Village Parkway, Dublin, (925/829-4400). Contributions or membership may also be made to "The Martin C. Kauffinan One hundred Club of Alameda County" POBox 1597, Pleasanton CA 94566 (925/828-3418). He urged everyone to pray for the family. . CITY COUNCIL MINUTES VOLUME 1 7 REGULAR MEETING December 15, 1998 PAGE 574 . . ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:05 p.m. Minutes prepared by Sandie Hart, Secretary. Mayor ATTEST: City Clerk ~ . . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING December 15, 1998 PAGE 575