HomeMy WebLinkAboutItem 4.04 RevPersonnel Sys
~ . - . - - ,
.,
. .~. &. -- - .. ~ ......... -
CITY CLERK
File # O[1]~0-0@]
.
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: 1..5..99
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
RECOMMENDATION: ~ Adopt Resolutions.
~
FINANCIAL STATEMENT:
Sufficient funds have been included in the FY 1998-99 budget to
cover the costs associated with the creation of the new Recreation
Technician position.
There is no fiscal impact in approving the Associate/Sernor Planner
job description.
DESCRIPTION: Pursuant to the City's Personnel System Rules, ajob description and
.a1ary range must be adopted for each classification in the organization. The job description typically
includes general purpose, essential duties and responsibilities, knowledge, skills, abilities and
requirements of the position.
CLASSIFICA TION PLAN
Staff has prepared a job description for the new Recreation Technician position originally approved as
Aquatic Director in the adopted FY 1998/99 Budget. The proposed description outlines the
responsihilities of the Recreation Technician in more general description as opposed to the original
Aquatics Director designation. In redesigning the job description staff took a more universal perspective
to titling the classification. The Recreation Technician position is responsible for the operational activities
. of assigned recreation programs within the Parks and Community Services Department. A broad-based
. job titling and description allows staff the flexibility in placement of this position based on the assignment
needs of the department. The specific duties of the Recreation Technician include on-site supervision and
implementation of assigned program areas which could range from aquatics, senior citizens, youth and
adult sports, playgrounds, special events, camps, teens and preschool activities. Monies have been
authorized in the budget for the addition of the Recreation Technician position within the department of
Parks and Community Services
Staff also proposes a flexible staffing classification of the positions Associate Planner and Sernor Planner.
This new classification Associate/Sernor Planner is proposed to be flexibly staffed as defmed which gives
, ~--------_.._--_..__.._------_.._------_..__.._.._--_...._..__..-..--..--..-..--..---..--..---..--..--..-----..---..---..--..------..
COPIES TO:
K2/G/cc.mtgs/forms/form_as.doc
4~4
ITEM NO.
the City the flexibility to hire employees at either the journey or senior level. A common tool in public ·
agencies, the flexibly staffed classification creates a means for the journey level incumbent to progress to
the senior level upon fulfilling any special requirements, based upon the judgement of management and
approval by the City Manager. In recommending the Associate/Senior Planner classification, the .
distinction between the levels is based upon the degree of responsibility rather than on the types of duties.
assigned. After gaining the experience and knowledge to perform the full range of journey leve
(Associate Planner) tasks, the incumbent could reasonably expect to progress to the senior level (Senior
Planner). The comprehensive job description required only minor modifications to provide for this
flexible opportunity. The concept of the flexibly staffed Associate/Sernor Planner position was approved
as part of the FY 1998/99 Budget. There are no salary modifications required to implement the flexibly
staffed classification.
Staff recommends that the City Council adopt the attached Resolution amending the Classification Plan,
which incorporates both Recreation Technician and Associate/Senior Planner positions (Attachment t).
SALARY PLAN
Included in the City's Personnel System are Resolutions, which address salary ranges for both part-time
and full-time personnel. The salary range provides a minimum and maximum salary to be paid for each
position. The proposed salary ranges are based on market conditions determined by a survey of
comparable positions in similar agencies.
The recommended salary range values for the position of Recreation Technician is $2,495 - $3,119 per
month. This salary range represents the average salary for similar positions in other cities, which staff
surveyed. As stated earlier, there is no salary modification to the Associate/Senior Planner position,
Staff recommends that the City Council adopt the attached Resolution amending the Salary Plan, for the.
position of Recreation Technician (Attachment %,).
G:\PERSNEL\CITYRECR\JOBSPECS\Agenda Statement.doc
.
'J
-.'--", --
I ~ II
RESOLUTION NO. XX~ 99
.
A RESOLUTION OF TIlE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan;
and
WHEREAS, it is also necessary to update existing job descriptions to insure that the qualifications
required are appropriate to the classification.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include new job descriptions for the positions of Recreation Technician
(Exhibit A) and Associate/Senior Planner (Exhibit B).
.
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective January
5, 1999.
PASSED, APPROVED AND ADOPTED this 5th day of January, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
.
City Clerk
G:\PERSNEL\CIITRECR\JOBSPECS\ClassReso2.doc
ATTACHMENT 1
;2 ? If'
.
Date Adopted: 1-5-99
Date Revised:
Title:
Recreation Technician
FLSA:
Non~Exempt
General Purpose:
The Recreation Technician under general supervision of assigned supervisory staff is
responsible for assisting in the operational activities of assigned recreation and
community service programs within the Parks and Community Services Department.
Distinguishing Characteristics:
This is an entry level class, which requires the incumbent to perform a broad range of .
tasks under general supervision.
Essential Duties and Responsibilities:
Under supervision, assists with the City's recreation and community services programs
which may include: aquatics, senior citizens, youth and adult sports, playgrounds, special
events, camps, teens and preschool. .
Provides on-site supervision and implementation of assigned program areas.
Assists with administrative tasks including the maintenance of records, files and other
data.
Assists in preparing promotional materials including flyers, program brochures,
newsletters and press releases.
Ensures that assigned program or event is operating in compliance with established health
and fIre department rules and regulations.
Monitors facilities and activities of users; secures facilities as required.
.
1
EXHIBIT A
3 ~ /1
.
Issues equipment for recreational activities; prepares for special events such as dances
and excursions.
Participates in assessing supplies needed for events and requisition additional supplies as
needed.
Assists in the ~surance that City recreational activities start and finish in the prescribed
manner and time frames:
Assists responsible staff to prepare for upcoming recreational events.
Notifies participants for scheduling events and registration requirements.
Coordinates recruitments, recommends for employment, trains, supervises and evaluates
volunteers and temporary part-time staff.
The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to this class.
.
Minimum Qualifications:
Knowlede:e of:
Principles and practices of record keeping.
Principles and practices of basic supervision and training methods and techniques.
Principles and practices of standard safety precautions.
Methods of program planning and evaluation.
Operational characteristics of the assigned recreation program.
English usage, vocabulary, spelling and punctuation.
Customer service techniques.
Ability To:
Work independently under minimal supervision.
.
Schedule, train, and supervise the work of others.
2
Problem solve conflicts and disputes.
Assist in the operations of assigned recreation programs.
Express ideas and communicate effectively verbally and in writing.
Instruct and enforce safety rules.
Analyze, interpret and explain program policies and procedures.
Establish and maintain effective working relationships with those contacted in the course
of work.
Prepare written reports, newsletters, flyers and other written materials.
Physical Standards:
The physical standard described are representative of those that must be met by
employees to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person,
in meetings and by telephone; use hands and fingers to handle, feel or operate standard
office equipment; and reach with hands and arms. The employee is frequently required to,
bend and twist to participate in Parks and Community Services activities; squat, climb,
kneel and twist when setting up and participating in various recreation programs and
special events; lift, carry, push, pull and otherwise move objects. While performing
duties, the employee is regularly required to use written and oral communication skills;
read and interpret information; resolve customer services issues; interact with City staff,
volunteers, vendors, and the public.
Education and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to graduation from high school, supplemented by college
courses in community services, recreation program management,
gerontology, or a related field. Graduation from an accredited community
college with an AA degree, which includes courses in recreation,
community service administration, gerontology, or a related field, is
preferred.
3
L/ 06 II
.
.
.
5 d I{
~'I
""
.
Exoerience: Two years experience performing entry level work m Parks and
Community Services and/or Recreation programs.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile
Insurance for Personal Liability.
Certification in CPR and First Aid preferred. .
.
.
4
b '" /1
-r'
~)
.
Date Adopted: 1-5-99
Date Revised:
Title:
Associate/Senior Planner
FLSA:
Exempt
General Purpose:
Under general direction performs professional level urban planning assistance to the City;
coordinate and manage planning and development projects to ensure compliance with
federal, state and local regulations governing planning and the environment; coordinate
current and/or advanced planning activities with other divisions and departments;
exercise considerable judgment and initiative when independent action is required.
The Senior Planner position is distinguished from the Associate level in that it handles .
more complex planning studies and development proposals; may oversee the operations
of an assigned division; and exercises full supervisory authority over staff, including
directing, training and evaluating.
Distinguishing Characteristics:
The position of Associate/Senior Planner is a flexibly staffed position as defined in the
City's Classification Plan. The distinction between the Associate and Senior level
position is based upon the degree of responsibility rather than on the types of duties
assigned. After gaining the experience and knowledge to perform the full range of
journey level tasks and fulfilling any special requirements for the journey level, the
employee could reasonably expect to progress to the senior level based upon the
judgment of management and approval by the City Manager.
Essential Duties and Responsibilities:
Serve as project manager on assigned planning projects.
Perform research, analysis and evaluation of site, architectural and related plans.
Perform technical review of routine project plans and applications, and make
recommendations.
.
EXHIBIT B
? =--J1 II
.
Supervise professional and non-professional staff.
Manage consultant contracts including determining scope of work and cost.
Prepare written project analyses and reports including identifying appropriate land use
policy, design and fiscal issues and environmental requirements.
Process development applications in accordance with local policies and ordinances; make
recommendations; and enforce mitigation monitoring and compliance with City
ordinances.
Prepare and update various planning documents such as the City's General Plan, specific
plans, ordinances, resolutions, codes, and related planning studies and reports.
Participate in the development and implementation of the City's planning policies.
Serve as staff liaison for various review boards, committees, Planning Commission and
the City Council.
.
Provide technical advice and make clear, well organized presentations on-site, off-site
and at day and evening meetings.
Communicate effectively both orally and in written form with internal and eAiernal
customers.
Provide assistance to customers over the telephone and in person.
Conduct site inspections to determine if projects are in compliance with laws, regulations,
conditions of approval, and ordinances; make recorinnendations regarding changes.
Assist in administration and enforcement of zoning, subdivision and related ordinances.
Exhibit a strong commitment to customer service and interactive team participation.
In addition to the above, the Senior Planner serves as project manager for complex
planning projects including analyzing and evaluating site and architectural plans.
Resolve disputes between the City and developers/property owners.
Review and approve administrative discretionary current planning permits and CEQA
related documents.
. Prepare staff studies and reports on more complex planning issues/applications.
2
g cf /(
The Senior Planner may serve as the Zoning Administrator.
.
Perform other duties as assigned.
The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledee of:
Principles and practices of planning methodology, urban development and operations.
Principles and practices of urban, landscape and residential design, specific plans and
basic land economies.
Federal, state and local laws, regulations and court decisions relating to city planning,
land use, zoning and the environment.
Principles and practices of project management and negotiation.
Principles and practices of research methods and statistical analysis.
.
Personal computer operation and GIS applications.
Principles of supervision, training and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Engage in complex planning design.
Approach complex planning issues creatively and with initiative.
Analyze, interpret and apply technical data and pertinent laws, rules and regulations to
various planning applications.
Prepare concise reports, maps, charts and other graphic materials for effective
presentations.
Organize and conduct research studies.
.
3
.
.
.
9 0(. /(
Make effective oral and written presentations.
Assume responsibility for planning activities on multiple, diverse and complex projects.
Demonstrate community relations skills.
Communicate clearly and concisely orally and in writing.
Operate a personal computer and related office equipment.
Focus on key issues in order to accurately and objectively evaluate alternatives.
Independently collect, analyze, interpret and apply technical data and pertinent laws, rules
and regulations to various planning applications.
Organize and schedule work cooperatively and effectively with others.
Supervise, train and evaluate assigned personnel.
Establish and maintain effective work relationships with those contacted m the
performance of required duties.
In addition to the above, the Senior Planner engages in the most complex professional
planning work related to advanced and current planning.
Physical Standards:
The physical standard described are representative of those that must be met by
employees to successfully perform, the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities' to perform the
essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person,
in meetings and by telephone; use hands and fingers to handle, feel or operate standard
office equipment; and reach with hands and arms. Some outdoor work is required in the
inspection of various land use development and construction sites. The employee is
frequently required to bend and twist to reach files, walk and stand. While performing
duties, the employee is regularly required to use written and oral communication skills;
read and interpret data, information, documents, plans and blueprints; analyze and solve
problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public.
Training and Experience:
4
/b ~ I(
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be: .
Education:
Associate/Senior Planner - The Associate/Senior Planner requires a Bachelor's degree
from an accredited college or university with major course'work in planning or a closely
related field. A Master's degree is preferred.
Trainine:
Associate Planner - requires a minimum of two years of professional experience in the
field of city or regional planning, including project management. Computer skills are
preferred.
Senior Planner - requires a mlmmum of five years of progressively responsible
professional experience in the field of city or regional planning, including complex
project management and lead or supervisory experience. Computer skills are preferred.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile .
Insurance for Personal Liability.
.
5
, . ..
/1' <<-.:' / I
u
RESOLUTION NO. XX~ 99
.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE SALARY PLAN
.
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the position of Recreation Technician shall be
covered under Article I, Section B of the Salary Plan; and
BE IT FURTHER RESOLVED that the position of Recreation Technician shall be paid a monthly
salary within the following range with the exclusion of any Performance Pay Adjustment granted in
accordance with the adopted Personnel Rules:
Recreation Technician:
$2,495 - $3,119
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective January 5, 1999.
.
PASSED, APPROVED AND ADOPTED this 5th day of January, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
. G:\PERSNEL\CITYRECR\JOBSPECS\SalaryPlanReso.doc
ATTACHMENT 2