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HomeMy WebLinkAboutItem 4.01 Draft Minutes 11-3-98 . . . REGULAR MEETING -November 3, 1998 ~ A regular meeting of the Dublin City Council was held on Tuesday, November 3, 1998, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:04 p.m., by Mayor Houston. .... ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None. ... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. .. INTRODUCTION OF NEW EMPLOYEES 6:05 p.m. 3.1 (700-10) Assistant City Manager Rankin introduced new Administrative Services Office Assistant II Anita Griffin. Anita formerly worked in customer service at LA VT A, as well as owning her own secretarial business. Community Development Director Peabody introduced new Community Development Office Assistant II Lisa Solis. Lisa came from the City of Walnut Creek where she was involved in purchasing and tree removal permits. +- CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING November 3,1998 PAGE 492 ITEM NO. ~ ~I CONSENT CALENDAR ~.... ".-".... . 6:06 p.m. On motion of Cm. Burton, seconded by em. Howard, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of October 20,1998; Accepted (4.2 330-50) & filed the Preliminary Financial Report for the Month of September 1998; Adopted (4.3 600-30) RESOLUTION NO. 150 - 98 APPROVING AN AGREEMENT WITH TREADWELL & ROLLO, INC FOR CONSULTING SERVICES approved the Budget Change Form; . Accepted (4.5 600-30) improvements under Contract 97-11 Dougherty Hills Slope Repair Project - Phase II and released the retention of $5,777.50 to Grade Tech, Inc after 35 days if there are no subcontract claims; Adopted (4.7 0410-50) RESOLUTION NO. 151 - 98 APPROVING FINAL MAP FOR TRACT 6979 (TASSAJARA MEADOWS I - CASTERSON PROPERTY) and RESOLUTION NO. 152 ~ 98 ACCEPTANCE OF PARKLAND DEDICATION IN LIEU FEES FOR FINAL TRACT MAP 6979 CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 493 . . Adopted (4.8 670-40) RESOL'eTION NO. 153 - 98 SUMMARILY VACINTING STREET RIGHT-OF-WAY AND PUBLIC SERVICE EASEMENT AND RESERVING A NEW. PUBLIC SERVICE EASEMENT SOUTHEAST CORNER OF DUBLIN BOULEVARD & HACIENDA DRIVE (STREETS & HIGHWAYS CODE; CHAPTER 4) Approved (4.9 300-40) the Warrant Register in the amount of$1,134,023.94. Cm. Lockhart requested that Item 4.4 be pulled. Cm Lockhart was curious if the new developers were aware of the City's Fine Arts Policy and if the City was getting any cooperation from them. Mr. Peabody responded that Staff has been talking with the developers about the public art policy on an individual basis. This is a voluntary program, but to date they have not been successful. . Cm Lockhart questioned whether the City had an ineffectual policy. How can the policy be strengthened to bring public art to the City? Mayor Houston stated it was voluntary and should be a separate agenda item to be looked at in the future. Cm. Lockhart also pulled Item 4.6. There is some concern by CTVabout exclusive rights of special events such as Chamber Luncheons taped by Tel. Tel has taped a couple of community events and only showed it once & when asked by CTVto . use, CTV was told it was Tel's tape. She wanted to make certain if Tel was taping something that is for public TV and is community oriented, that the tape would be available to CTV to show. Mr. Rankin responded when the consultant looks at government and educational access needs, it needs to be brought to their attention so they can suggest language that would address these needs. . em Lockhart stated the City fronts the funds for CTVand is paid back by Tel. CITY COUNCIL MINUTES VOLUME 17 REGU LAR MEETING November 3, 1998 PAGE 494 Mayor Houston indicated it was time to think of the service with negotiations COming. up. He asked when the process wp.s starting? Mr. Rankin stated the process has already started and will take one year to 24 months. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted (4.4 600-30)' . RESOLUTION NO. 154 - 98 APPROVING AGREEMENT WITH DAVID L. GATES & ASSOCIATES, LANDSCAPE ARCHITECT CONSULTANT And authorized (4.6 600-30) the City Manager to execute the agreement with Telecommunications Management Corporation and the Cities of Dublin, San Ramon, Livermore, and Pleasanton and authorized the Mayor to execute the budget change form. ... PUBLIC HEARING AMENDMENT TO FREEWAY INTERCHANGE FEE . 6: 14 p.m. 6.1 (600-40) Mayor Houston opened the public hearing. City Manager Ambrose presented the Staff Report. . On January 23, 1996, the Council adopted a Resolution establishing a Freeway Interchange Fee for future development within the Eastem Dublin Area. The purpose of the fee was to reimburse Pleasanton for the costs of making improvements to the interchanges on Interstate 580 at Hacienda Drive and at Tassajara Road/Santa Rita Road that benefit development in both Pleasanton and future development in Eastem Dublin. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 495 . . . . Resolution No. 11-96 provided that the fee would not be effective until an agreement was entered into betw~n the City of Dublin and the City of Pleasanton regarding transfer of fee revenues. Dublin City Council approved the agreement with Pleasanton on October 6, 1998. The agreement provides for an automatic escalator in the fee to reimburse Pleasanton with equivalent dollars over time. The average annual Local Agency Investment Fund interest rate (LAIF Interest Rate) was selected as the index for the automatic escalator. The first adjustment would be made on September 1, 1999. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote, the Council adopted RESOLUTION NO. 155 - 98 AMENDING FREEWAY INTERCHANGE FEE AS ADOPTED BY RESOLUTION NO. 11-96 ..... PUBLIC HEARING ZONING ORDINANCE AMENDMENT TO CHAPTER 8.84 OF THE DUBLIN MUNICIPAL CODE, SIGN REGULATIONS (RELATING TO DIRECTIONAL TRACT SIGNS AND OFF-SITE RESIDENTIAL DEVELOPMENT DIRECTIONAL SIGNS) 6:15 p.m. 6.2 (400-30) . Mayor Houston opened the public hearing. Community Development Director Peabody presented the Staff Report. On October 20, 1998, the City Council introduced the Ordinance amending the Sign Regulations relating to Directional Tract Signs and Off-Site Residential Development Directional Signs. In order to avoid the proliferation of Directional Tract Signs when residential development occurs in many locations at the same time, Staff is proposing that the Sign Regulations be revised and add a new type CITY COUNCIL MINUTES VOLUME 17 REG U LAR 1-1EETING November 3, 1998 PAGE 496 of sign called Off-Site Residential Development Directional Sign. These signs . would be paid for and maintained;;oy the residential development industry. They would have a uniform design and would be located only at certain intersections with the approval of the Director of Community Development. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 18 - 98 AMENDING CHAPTER 8.84, SIGN REGULATIONS (RELATING TO DIRECTIONAL TRACT SIGNS AND OFF-SITE RESIDENTIAL DEVELOPMENT DIRECTIONAL SIGNS) OF THE DUBLIN MUNICIPAL CODE {ZONING ORDINANCE} .. PUBLIC HEARING PA 97-040 CASTERSON PROPERTY DEVELOPMENT AGREEMENT . 6:17 p.m. 6.3 (600-60) Mayor Houston opened the public hearing. Associate Planner Huston presented the Staff Report. . This project is located on property previously occupied by the Casterson Family, north of Gleason Road within the Eastem Dublin Specific Plan. The project was given a land use designation of "Medium Density Residential" in the Specific Plan. The proposed physical development consists of 109 small-lot detached single family dwelling units, open space, and community recreational facilities on approximately 19 acres of land. The homes will be developed by Mission Peak Homes, Inc and will be known as Unit 1 of the Tassajara Meadows Project. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING November 3, 1998 PAGE 497 . . The Development Agreement between the City of Dublin, James Tong, and Mei Fong Tong was considered by thei::'lanning Commission on October 13, 1998 where they recommended the City Council adopt the agreement without any changes. The Development Agreement sets forth agreements between the parties in relation to infrastructure construction and phasing and the payment of various required impact fees. Fees will be charged based on the fee in effect when Building Permits are obtained. The Development Agreement becomes effective for a term of five years from the date it is recorded. The improvements include the widening and improvement of certain roads, the ultimate construction of certain lanes for the approved alignment of Tassajara Road, interim alignment improvements, if necessary, and improvements to the I- 580 Freeway at the Santa Rita Road/Tassajara Road eastbound ramp. The Development Agreement provides for this property to contribute its proportionate share of the Annexation Area costs. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. . em. Burton asked if there was anything in ink? Ms. Huston indicated the Development Agreement also included providing a plaque in concrete designating the "Casterson Family Homestead". Mr.. Ambrose stated this property was part of the Dublin Ranch annexation and the developer would need to pay their portion of the annexation costs. City Attorney Silver indicated the agreement provides for one developer to build . the necessary infrastructure and all other developers will reimburse the first developer for their infrastructure costs. On motion of Cm. Bames, seconded by Cm. Burton, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance approving the Development Agreement and scheduled the second reading of the Ordinance for the November 17, 1998 City Council meeting. +- . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 498 EMERALD GLEN PARK. PHASE I FINAL DESIGN ,.-- ... 6:20 p.m. 7.1 (920-30) Senior Planner Ram presented the Staff Report. On June 16, 1998, the City Council approved the Emerald Glen Park Master Plan and Phase I Development. David L. Gates & Associates, the City's consultant, worked with the community and the City's Task Force to develop the plan. The Phase I construction will include: 1) one fully dedicated 60' diamond with permanent bleachers, outfield fence and bullpens; 2) one 90' diamond with bleachers and bullpens; 3) one 60' diamond with bullpens; 4) one dedicated full- size soccer field; 5) one full-size seasonal soccer field with kick out zones, places for informal viewing, and overlap with the ball fields; 6) four tennis courts with a lighting system; 7) play areas; 8) two lighted basketball courts; 9) 13,500 sq ft skate facility; and 10) a stnlcture to provide restroom, concession, and maintenance storage. The preliminary estimate indicates that the project cost will be $823,303 more . than what was identified in the Master Plan. This is due to 1) infrastnlcture improvements for future park phases; 2) inflationary construction costs; and 3) enhanced design elements. The Parks & Community Services Commission addressed this item at its October 19, 1998 meeting. The Commission was concemed about the increase in cost. They recommended approval, but requested the opportunity to make recommendations to the City Council if modifications should be made to the . park design to lower the costs. The present timeline anticipates that the project will be bid in Winter and constnlction will being in early Spring. The park improvements should be completed by September 1999 with the exception of the turf areas/ball fields which will be closed until Spring 2000. Linda & David Gates gave a brief overview with charts of the project. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 499 . . Cm. Burton asked if the water would be filtered and recirculated. """" .-. Mr. Gates responded yes. Cm. Burton asked how long the skate park would last? What if it was a fad? What if cracks developed in the asphalt? Mr. Gates indicated it was pre-cast and made for long term wear. He felt this was more than a fad. Mayor Houston asked what the size was? Ms. Gates responded 13,000 sq. ft. and it was not just a skate park. There would also be room for BMX bikes. 62 kids showed up to give input into what they wanted. Kids said they would be watchdogs to make sure the facility was being used right. Cm. Burton asked if the liability was the kind that if the City did not supervise, the participants were on their own. . Cm. Bames asked if any snack bar people had looked at the design of the snack bar? She stated she was an old snack bar mom and urged them to contact the Little League, Youth Football, and high school people for their input in regard to the concession. It was important to have counters & shelves at the right height. Cm. "Burton felt the design looked good. Mayor Houston asked if the tennis courts and basketball courts were lighted? "Ms. Gates replied yes, the tennis courts, basketball courts, and skate park, but the ball fields would not be lighted. Cm. Lockhart asked if there was enough room to light the fields in the future? Ms. Gates said yes, but there were not laying conduit for it. . Mr. Ambrose indicated there had been concerns by the residential builder regarding lighting by the nearby homes on the west side of the park. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 500 Cm. Lockhart asked if a light sensor to let people lmow when the game is over was included. She stated as a fOfiiler Little League mother, it was important. . Ms. Gates indicated scorekeeping booths were not in this phase. Cm. Lockhart replied it becomes a major issue when it gets so dark they have to call the games. Mayor Houston wanted to see a backstop and scorebooth included in this phase. He felt if you were going to get it done, do it right and have it done professionally and do it up front. The scorebooth was also more functional in providing storage. He felt if the fields were to be lighted, the conduit should be run now to save money in the long run. Ms. Lowart responded that there had been discussion in regard to lighting the fields, but they decided if they were going to light fields at a park, it should be done at the Dublin Sports Grounds near businesses rather than near homes. Cm. Lockhart wanted the signal light to be put on top of the scorebooth. Mr. Ambrose indicated two lights would be needed due to the size of the fields. . Cm. Burton thanked the Eastem Dublin developers for this park. Cm. Lockhart asked about how this skate park compared in size to Pleasanton's Skate Park. Mr. Gates indicated that Dublin's was three or four times larger, more complex, and would have a longer life span. On motion of Mayor Houston, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 156 - 98 APPROVING THE DESIGN FOR PHASE I OF EMERALD GLEN PARK CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 501 . . And accepted the plan as recommended with the addition of score booths, signal lights, and with community inpute-om snackbar people. +- OTHER BUSINESS ABAG Report (140-10) Cm. Lockhart indicated she had attended the ABAG meeting on aging, diversity, and govemance. She had some brochures to share with everyone. .... Ridgeline Initiative (420-20) . Cm. Lockhart indicated the Committee has been meeting and working on clearing up the language. There are two more meetings scheduled: one on November 4, 1998 at 1:30 p.m. at the Dublin Civic Center and the other on November 9, 1998 at 7:00 p.m.. She wanted to have this item on the next agenda to get feedback by the entire Council. Then the proponents will gather signatures and bring it back to the Council for whatever action is necessary. She felt it was all falling into place. All residents are invited to attend. .... Library 5 Year Plan (940-60) em. Lockhart indicated she and Cm. Howard attended the Library 5 Year Plan meeting. It is an excellent plan with six month increments and a measuring device to see if they are meeting these goals. They did listen to what the people said. There are still plenty of opportunities to change the plan if need be. +- Tri-Vallev Affordable Housing Tour (430-80) . Cm. Bames indicated she had participated in a Tri-Valley Affordable Housing Tour which took place in Fremont and Hayward. They saw good product at a level of affordability. She felt it was very promising. +- CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 502 Microphones in Council Chamber (200-20) ~.- "" ~ Cm. Burton compliment Staff on the microphones and stated they sounded good and sharp tonight. .... ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 6:50 p.m. Minutes prepared by Sandie Hart, Secretary. Mayor ATTEST: City Clerk ~ CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING November 3, 1998 PAGE 503 . . .