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HomeMy WebLinkAboutItem 4.01 Draft Minutes 09-15-1998 ~ . REGULAR MEETING. september 15, 1998 A regular meeting of the Dublin City Council was held on Tuesday, September 15, 1998, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:09 p.m., by Mayor Pro Tempore Burton. .. ROLL CALL . PRESENT: Councilmembers Barnes, Howard, Lockhart and Mayor Pro Tempore Burton. ABSENT: Mayor Houston. .. PLEDGE OF ALLEGIANCE Mayor Pro Tempore Burton led the Council, Staff and those present in the pledge of allegiance to the flag. ... PROCLAMATION . - 7: 10 p.m. 3.1 (610-50) Mayor Pro Tempore Burton read a proclamation declaring September 19, 1998, "Kids Day AmericajIntemational" and encouraged parents, extended f::lmilies, teachers, neighborhoods and community leaders to promote good mental, emotional and physical health and well-being for our children. No one was present to accept the Proclamation. .. PROCLAMATION 7:11 p.m. 3.2 (610-50) Mayor Pro Tempore Burton read a proclamation declaring the week of September 17-23, 1998, "Constitution Week" and asked citizens of Dublin to reaffirm the ideals the framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 423 ,-----------~- , - ITEM NO. ~ ,I The proclamation was presented to Kay Gilbert. .... . PRESENTATION BY EBRPD 7: 13 p.m. 3.3 (920-80) Ten years ago, more than 2/3 of the local voters approved a park bond initiative called Measure M that made it possible for the East Bay Regional Park District to purchase properties and initiate programs aimed at enhancing the quality of life for residents throughout Alameda and Contra Costa Counties. EBRPD is celebrating the tremendous amount of progress they have made during this 10 year period. Jocelyn Combs, who represents Dublin on the Board of Directors of the East Bay Regional Park District made a presentation to the Council, and provided an overview of the District's activities and highlighted specific benefits to Dublin residents. Included in her comments were the fact that they have acquired 22,000 acres of. new parklands and expanded the district from 66,000 acres in 1988 to 88,000 acres today. They have expanded the number of parks from 48 to 55 and added over 100 miles of new trails. They have appropriated over $86 million in M funds for land acquisition, while attracting an additional $60 million in matching funds and commitments from other public agencies and private donors. This represents a 41 % increase in funding over and above Measure AA funds. The District has served constituents for more than 30 years. Today there are more than 1,000 miles of trails. They hope we will give the EBRPD straight A's on their report card. The City Council thanked Ms. Combs for the very nice presentation. Ms. Combs stated she will not be running this November. She stated she appreciates Dublin's support and encouraged us to look at Measure W for operations and maintenance tax of $9.50 per parcel. .. CITY COUNCIL MINUTES VOLUME 17 . 7:26 p.m. Citizen Initiative (420-20) Morgan King, 8348 Creekside Drive addressed the Council and stated he believed everyone is aware of the fact that they are getting ready to officially launch an initiative drive in the City to require that all future housing developments in the westem planning area would have to be approved by the voters of Dublin. They have extended the. courtesy to the City by submitting a draft to give the City an opportunity to review it and communicate with them any unintended possible problems the initiative may raise. There has been a suggestion to explore by committee of working out a mutually agreeable text of the initiative. They will need about 2,100 signatures to place it on the ballot. It could be adopted as law without a special election. He requested that this be pu t on the agenda for the next City Council meeting. City Staff has indicated they would like to talk to them about the text and they would ask the City Council whether they would like to explore a mutually acceptable ordinance to save both sides a lot of hassle. They would like to have this on the October 6 meeting agenda. . Ms. Silver stated the City Council could direct Staff to place this on the next agenda. Cm. Lockhart stated she would like to get a Staff Report on a possible initiative. By consensus, the Council directed Staff to place this issue on the agenda for discussion at the October 6, 1998 City Council meeting. ... EBRPD Grant to Purchase Property in West Dublin (920-80) 7:30 p.m. Dave Bewley reported that he had received a letter from one of the grants specialists at EBRPD to apply for monies for purchase of 306 acres, the Machado property in the westem planning area. He has written a letter supporting this and feels this is consistent with our General Plan goals and the . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15/ 1998 PAGE 425 Alameda County East Plan and understands the owners of the land would like to sell it. It would benefit the quality of life for everybody. He would like this . put on the agenda for October 6th with a resolution supporting this. There is lots of competition for this money. em. Lockhart stated she would like to see this added to the next agenda. By a consensus, the Council directed Staff to place this issue on October 6th agenda. .. Placement of City's General Plan on Intemet (180-10) 7:33 p.m. David Bewley stated a lot of people find an amazing amount of information on the Intemet and there are some excellent websites. The Alameda County General Plan is on line and he requested that the City consider digitizing our GP and placing it on the Web. The time is right. Cm. Burton asked if this can be done. . Mr. Ambrose stated it is a matter of priority and our systems person has a ton of assignments for this year with projects the City Council has already authorized. Cm. Lockhart stated she felt it would be interesting to find out the time and cost involved in order to evaluate doing this. .. CONSENT CALENDAR 7:35 p.m. Items 4.1 through 4.6 On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote (Mayor Houston absent), the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of September 1,1998; CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 426 . . Adopted (4.2 600-30) RESOLUTION NO. 140 ~ 98 REJECTING BID FOR CONTRACT 98-11 HERITAGE CENTER IMPROVEMENTS Adopted (4.3 410-40) RESOLUTION NO. 141 ~ 98 APPROVING PARCEL MAP 7157 (PARK SIERRA - PHASE I) and RESOLUTION NO. 142 - 98 ACCEPTANCE OF PARKLAND DEDICATION IN LIEU FEES FOR FINAL PARCEL MAP 7157 . Adopted (4.4 600-30) RESOLUTION NO. 143 - 98 AWARDING CONTRACT 98-12 SAN RAMON ROAD SLOPE REPAIR TO GOLDEN PACIFIC CONSTRUCTION, INC. ($167,705) and approved the Budget Change Form; Approved (4.6 300-40) the Warrant Register in the amount of $856,450.66. em. Lockhart pulled Item 4.5 regarding Final Budget Changes from the Consent Calendar and commented that on page 2 under Culture & Leisure Services it shows library services were only $3 higher than budgeted. She stated she was impressed. She also questioned the reported fire at the cemetery and asked when this was. Mr. Rankin stated there was afire in late Mayor June and it caught some afthe older eucalyptus trees. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 427 Cm. Lockhart questioned under Capital Improvement Projects the reported amount of $14,051 for pavement failure repair. She asked if this is trench cuts. She asked . if the costs shown on page 3 for Measure B are for the same thing. Mr. Ambrose stated this year's excessive rains caused more pavement failures. Mr. Rankin yes. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote (Mayor Houston absent), the Council approved (4.5 330-20) Budget Changes for Fiscal Year 1997-98 and directed Staff to record the items in the Final Financial Report. ...... CORRESPONDENCE FROM SHEA HOMES REQUESTING APPROVAL TO PROCEED WITH CONCEPTUAL DESIGN OF THE NEIGHBORHOOD PARK IN DUBLIN RANCH - PHASE I 7:38 p.m. 5.1 (930-20) Parks & Community Services Director Lowart presented the Staff Report and . advised that the approved plan for Dublin Ranch Phase I includes a 5 :f: neighborhood park which is located adjacent to a future elementary school. Shea Homes, the master developer for Dublin Ranch Phase I, has requested approval to design and construct the park in exchange for credit against the neighborhood land and improvement component of the City's Public Facility Fee. The estimated cost for design and construction, as identified in the 1998-2003 Capital Improvement Program, is $792,000. Ms. Lowart stated conditions related to construction of the improvements and credit for the improvements will be addressed in the Development Agreement for the project which will be brought before the City Council for approval in early 1999. Kevin Peters with Shea Homes addressed the Council and stated they are anxious to begin work on the conceptual park plan. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 428 . . Adopted (4.2 600-30) RESOLUTION NO. 140 - 98 REJECTING BID FOR CONTRACT 98-11 HERITAGE CENTER IMPROVEMENTS Adopted (4.3 410-40) RESOLUTION NO. 141 - 98 APPROVING PARCEL MAP 7157 (PARK SIERRA - PHASE I) and RESOLUTION NO. 142 - 98 ACCEPTANCE OF PARKLAND DEDICATION IN LIEU FEES FOR FINAL PARCEL MAP 7157 . Adopted (4.4 600-30) RESOLUTION NO. 143 - 98 AWARDING CONTRACT 98-12 SAN RAMON ROAD SLOPE REPAIR TO GOLDEN PACIFIC CONSTRUCTION, INC. ($167,705) and approved the Budget Change Form; Approved (4.6 300-40) the Warrant Register in the amount of $856,450.66. Cm Lockhart pulled Item 4.5 regarding Final Budget Changes from the Consent Calendar and commented that on page 2 under Culture & Leisure Services it shows library services were only $3 higher than budgeted. She stated she was impressed. She also questioned the reported fire at the cemetery and asked when this was. Mr. Rankin stated there was afire in late May or June and it caught some of the older eucalyptus trees. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 427 CTTL Lockhart questioned under Capital Improvement Projects the reported amount of $14,051 for pavement failure repair. She asked if this is trench cuts. She asked . if the costs shown on page 3 for Measure B are for the same thing. Mr. Ambrose stated this year's excessive rains caused more pavement failures. Mr. Rankin yes. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote (Mayor Houston absent), the Council approved (4.5 330-20) Budget Changes for Fiscal Year 1997-98 and directed Staff to record the items in the Final Financial Report. .. CORRESPONDENCE FROM SHEA HOMES REQUESTING APPROVAL TO PROCEED WITH CONCEPTUAL DESIGN OF THE NEIGHBORHOOD PARK IN DUBLIN RANCH - PHASE I 7:38 p.m. 5.1 (930-20) Parks & Community Services Director Lowart presented the Staff Report and . advised that the approved plan for Dublin Ranch Phase I includes a 5 :t neighborhood park which is located adjacent to a future elementary school. Shea Homes, the master developer for Dublin Ranch Phase I, has requested approval to design and construct the park in exchange for credit against the neighborhood land and improvement component of the City's Public Facility Fee. The estimated cost for design and construction, as identified in the 1998-2003 Capital Improvement Program, is $792,000. Ms. Lowart stated conditions related to construction of the improvements and credit for the improvements will be addressed in the Development Agreement for the project which will be brought before the City Council for approval in early 1999. Kevin Peters with Shea Homes addressed the Council and stated they are anxious to begin work on the conceptual park plan. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 428 . .1;- . . . Mayor Pro Tempore Burton closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote (Mayor Houston absent), the Council waived the reading and adopted ORDINANCE NO. 14 - 98 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED EAST OF SAN RAMON ROAD AND WEST OF STARWARD DRIVE AND NORTH OF THE SHAMROCK VILLAGE SHOPPING CENTER (APN 941-0173-005-02 AND CITY SURPLUS LAND {WITH NO APN} AS SHOWN ON ATTACHMENT 1 AND BELOW) TO A PLANNED DEVELOPMENT ZONING DISTRICT AND ADOPTING A DEVELOPMENT PLAN FOR THE STARWARD DRIVE RESIDENTIAL PROJECT (PA 98-013) .... . PUBLIC HEARING - PA 98-007 GENERAL MOTORS AUTOMALL - PLANNED DEVELOPMENT REZONE 7:46 p.m. 6.2 (450-30) Mayor Pro Tempore Burton opened the public hearing. Community Development Director Peabody advised that the applicant has again requested a co~tinuance for the project and to reschedule the public hearing to the October 20, 1998 City Council meeting. The application involves a request by General Motors for a PD Rewning and Development plan to design an Automall involving 3 new auto dealerships on the south side of Dublin Boulevard. The Ordinance was introduced at the August 4, 1998 City Council meeting. No public testimony was entered by any member of the public relative to this Issue. . Mayor Pro Tempore Burton declared that the item was continued to the October 20, 1998 City Council meeting. ......- CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 430 On motion of Cm. Bames, seconded by Cm. Lockhart, and by unanimous vote . (Mayor Houston absent), the Council approved the request. .. PUBLIC HEARING-STARWARD DRIVE DEVELOPMENT PLAN AND PLANNED DEVELOPMENT REZONE PA 98 - 013 7:41 p.m. 6.1 (450-30) Mayor Pro Tempore Burton opened the public hearing. Assistant Planner Anne Kinney advised that this Ordinance, which was introduced at the City Council meeting of September 1, 1998, would approve a Planned Development and land use amendment for a residential subdivision of 31 homes on approximately 2.4 acres of land on the west side of Starward Drive, east of San Ramon Road and north of the Shamrock Village Shopping Center. With regard to questions raised at the last meeting, Ms. Kinney stated speed bumps can be installed if a problem occurs in the future and the homeowners association will instR 11 them. . 1\1s. F..inney stated ,vith regard to the handicap parking provision in a private residential development, it is not required by local, state or federal regulations. Cm. Lockhart stated she 'was thinking more of guests than residents and on most private streets, rysidents are not allowed to use the outside spaces. She has lived in VNO of these type developments and has been required to park i.Tl her garage. She is willing to leave this up to the residents, but felt if they had one space on each end it might work better. On t..l-],e discussion regarding red curbing and fire lane, we left it if they want it, they can do it. She asked if this is a requirement. \XJill t...l}e curbs be painted red on these na...rrow streets? 11s. Kinney stated yes they \vill be painted red. No public testimony was entered by any member of the public relative to this Issue. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 429 . . BAY LAUREL DRIVE TRAFFIC ISSUES - INSTALLATION OF STOP SIGNS ON BAY LAUREL STREET @ BAY LAUREL COURT AND @ BUCKEYE COURT 7:47 p.m. 7.1 (590-40) I I . Public Works Director Thompson presented the Staff Report and stated at the Septe.mber 1, 1998 City Council meeting, the Council reviewed traffic studies and improvements completed to date for the Hansen Hill development, particularly on Bay Laurel Street. Following public comments, the Council directed Staff to bring back an item for the installation of stop signs on Bay Laurel Street at the intersections of Bay Laurel Court and at Buckeye Court. . . Mr. Thompson advised that Staff sent notices to the residents of Hansen Hill advising them of the City Council's request. Mr. Thompson showed slides of the area being discussed. em. Lockhart asked if there would be no parking near the stop signs. Mr. Thompson stated we would take a look once the signs were in to determine what is appropriate. Mr. Thompson stated two or three letters have been received both for and against the stop signs. Copies of the letters received were distributed to the Council. Peggy and Wayne Atwell, 11203 Bay Laurel Street were opposed to additional stop signs. Susan J. Freeman, 11221 Bay Laurel Street does not want more stop signs as there are already too many signs on Bay Laurel. Robert & Sabina Jochim, 11242 Bay Laurel Street strongly agree with going ahead with the installation of stop signs due to the high volume of traffic and speeding vehicles. Cm. Lockhart asked if the people had been notified who would have the signs located next to their property. Mr. Thompson stated yes. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING September 15, 1998 PAGE 431 Cheryl Tavares, 11253 Bay Laurel Street, stated her driveway goes into the . intersection. They finally got the no parking signs removed and now they want stop signs. This doesn't affect anybody else except their house. People going up to the church and people backing out of the driveways are impacted the most by having 2 stop signs there. She is not for the signs right in front of her house. This is the exact location of where she parks her truck. Cm. Lockhart asked if she was more 'concemed about the parking than what it could resolve. Ms. Tavares responded Warmington shouldn't have made them detour going up to the church which started the whole mess. Cm. Lockhart pointed out that it is going to be a public street. Ms. Tavares stated there are a lot of residents that speed there. Mr. Thompson stated the homes all have 3 car garages and 3 car driveways. Pattie Clearley 11253 Bay Laurel Street stated she is the owner of the property and that Cheryl Tavares is her daughter. She is very upset that there will be stop signs at her house. She doesn't mind the one going up the hill, but protests the one coming down. When it rains stop signs will create more problems. Her property values will be lowered. We should get those church people off their street. They are the biggest hassle going up and down with their little kids in the car. There will be a lot of rear-enders there. People will speed up between the stop signs to make up for having to stop. If she had known when she bought her house, she wouldn't have bought there; she would have selected a different lot. . Andrew Walker 7562 Meadow Court, President of the Hansen Ranch Homeowners Association thanked Staff and the Chief of Police for their cooperative efforts in trying to resolve the problem. He wanted to ask the City Council for their support for stop signs. There are 39 homes along Bay Laurel. He contacted 26 of the residents; 22 were in favor of having stop signs placed at the 2 locations. The Clearleys and residents at 11221 and 11203 were opposed. Also, Joe Rodriguez stated he is in favor, so the number goes up to 23. One resident was neutral, but stated he would go with majority. The safety of CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 432 . . residents far outweighs the parking concems of one person. The problem will get worse as they continue to build on Inspiration Circle. They feel by putting in the stop signs, this will push people onto Dublin Boulevard. Petitions containing 22 signatures supporting stop signs were presented to the City. Sue Rainey 11157 Bay Laurel Street stated the situation is only getting worse. She sympathizes with those who don't want stop signs. She would rather stop than get smeared getting out of her driveway. Something has got to be done. When you can't back out of your driveway, this is ridiculous. She has asked why the cut through was put in and to this date, she has never gotten a reasonable answer. Why do we have to have the cut through? Nobody can give her an answer. Mayor Houston alluded that it was for emergency access vehicles. This should be blocked to alleviate these problems. This is a short cut for people from San Ramon and Danville to take their children to school. Why can't this street be closed? There will still be 2 accesses into the development. Stop signs are needed. If they will disgust people, more the better. Mr. Thompson stated the Fire Department has a code related to the number of units that can be served off one street. Anything over 75 you have to have 2 public paved streets; thus we have Bay Laurel and Inspiration Drive. . Mr. Ambrose stated it is not just for emergency access. If there is a major fire up there the residents need two routes to get out. Cm. Lockhart asked about discrepancy of them claiming 3 streets. What is the third? Mr. Thompson stated Inspiration Circle just doubles back onto itself. Cm. Barnes felt Dublin Boulevard and Silvergate Drive are the only two points where people in the tract could exit. Mayor Pro Tempore Burton stated it is the rules of the subdivision and the rules of the City. . Maureen Gatterman, 11556 Bay Laurel Street stated she felt the City Council misunderstood what Sue Rainey was trying to explain. There are 2 streets going in. As you get to the very top of Bay Laurel, there's 100 or 200 feet that is being CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 433 accessed and causing a problem. Nobody is saying cut off 2 accesses, but simply asking why can't it be a true loop and cut off that little left hand turn. . Mr. Thompson pointed out the location and stated it is about 250 feet. Ms. Gatterman stated if that little tiny area causes a problem, the City has to look at it again. Mayor Pro Tempore Burton stated they would look at it when development continues. Ms. Gatterman thanked the City for the stop signs and asked what happens next? Mr. Thompson stated if the City Council approves them, the subdivider will order them and put them in. It will probably take about 2 weeks. Ms. Gatterman stated they are well aware that this may be a first step. She asked for the City Council's support, backing and commitment to this endeavor to continue to look for ways of helping the situation if the stop signs don't ease . the problem. Mayor Pro Tempore Burton stated they want to resolve it if they can. There are limitations. They started by discussing stop signs. They are listening to residents. Raymond Rowell, 11133 Bay Laurel Street stated his is the very last house on Bay Laurel Street. He stated he is in favor of the stop signs. They need something to control all the traffic. An audiotape would be good so people could hear all the screeching. When they bought their houses, they were never informed they would have a big traffic mess in front of their houses. They weren't properly informed. This is a matter of intense emotional impact. The connection wasn't even made when they bought their houses. They didn't know the street was going to connect to the school. Perhaps someday in the future the little outlet can be closed. They feel they got a bad deal. If they sell their houses, they would have to disclose the traffic situation. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 434 . . David Bewley, 11166 Brittany Lane stated this type of a situation is not new. Five years ago, they discussed the use of roads in the hills and the traffic problems they create. If you look at the definitions of the streets, they mention the average daily traffic and a certain amount of slope that cannot be exceeded. When you go on any of the streets in the hills, the affects of gravity are there. We may need to refine our GP to emphasize weighted factor slope. They have a right to rely that a good job has been done. They speak from experience. Tina Corso stated it is a 90/0 grade. Everybody has a different problem and different situation. She has to back out and cross two lanes. The stop sign would really benefit Pattie Clearley even though she doesn't think so, because she can't safely back out of her driveway. They're willing to try stop signs to see if they work. Mayor Pro Tempore Burton commented that none of the stop signs are warranted but the City is trying to resolve a serious problem. . Cm. Lockhart thought safety is the main issue. There is no way of putting them in without affecting somebody. An oveniding concern is the safety of residents in the area. If at some future point they talk about closing the little street, she would not have a problem. It is obviously there for a reason. She will support the stop signs. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote (Mayor Houston absent), the Council approved installation of stop signs on Bay Laurel Street @ Bay Laurel Court and @ Buckeye Court and directed Staff to advise Warmington Homes to install sigris and related pavement markings. +- MANAGEMENT SERVICES FOR ST. PATRICK'S DAY FESTIVAL 8:31 p.m. 7.2 (950-40) The Council requested that a decision on this item be deferred until after the Dublin Pasta & Jazz Festival on September 12 & 13, 1998. Parks & Community Services Director stated Staff circulated a Request for Proposal for management services for the St. Patrick's Day Festival in . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 435 accordance with Council direction at the June 16, 1998 meeting, and proposals. were received from two firms: GoodTimes Promotions, Inc., and Terry Pimsleur & Co. Both firms were invited to participate in an oral interview with a panel of representatives from the City's Parks & Community Services, Police, Fire and Public Works Departments, as well as a representative from an outside agency who supervises a similar contract for management services. After a thorough review of the proposals and the profession~ qualifications of each firm, as well as comments provided by the panel, Staff recommends that the City enter into an agreement with Terry Pimsleur & Company, Inc. By having two different promoters, the community can be assured that the festivals will not simply be duplicates of each other. Mayor Pro Tempore Burton called on Mike Nohr to speak. Mr. Nohr, GoodTimes Promotions thanked the City for allowing them to bring the Pasta & Jazz Festival to Dublin. It was a huge success. Due to controversy, they relinquished their proposal and backed out of the St. Patrick's Day Festival. Six months is really a pressure point and to delay this would not be a good thing for either one of them. They withdrew. . Mayor Pro Tempore Burton stated everyone congratulated him for the successful festival. He asked how many people attended. Mr. Nohr stated on Saturday, they estimate between 15,000 and 18,000 and Sunday was bigger. The total was close to 40,000. The street worked out well, the vendors were happy and eveiything worked out well. They were somewhat disappointed that they didn't sell enough wineglasses. Cm. Barnes stated she gave a suggestion on Saturday and as a result, she did sell a lot more on Sunday. She commended Mr. Nohr and stated the entertainment definitely was superb. Cm. Howard stated she had a really good time and it was wonderful. Mayor Pro Tempore Burton stated both auto agencies reportedly had a 20% and 50% drop. He was sure these things can be corrected. He thanked Mr. Nohr for relieving the City Council of a situation difficult to implement. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 436 . . . . Cm. Lockhart stated Pleasanton residents who attended the Festival felt good about the space. They were happy to see it come to Dublin. Mayor Pro Tempore Burton displayed his Festival T-shirt. Terry Pimsleur, Steve Rubenfaer and Dana Harrison made a short presentation. The event they di~ on Treasure Island was the first since 1939. They had a lot of people who came by ferry and a lot came by bus. Despite what Caltrans said, they had an empty freeway and empty parking lot. Steve Ru benfaer stated they looked over Regional Street and it is a great location. They will get in touch with all the local merchants and get the necessary permits. All three of them will work on it. Cm. Barnes stated she wanted to be very sure we have agreement up front that this is a community event and the community must be 100% involved. The Lions Club have run a fantastic parade and groups want to earn money to put back into the community. This is the 26,000 residents' of Dublin festival and she wants it to stay that way. This is "Home Town America" and publicity should give credit to all the service groups. We don't want anybody left out of the loop. Ms. Pimsleur stated they started the Half Moon Bay Festival many years ago and many of their clients are merchant groups and many times they have to go into an area and do everything. She was happy to hear there are people who want to get involved. . Ms. Lowart. stated we will continue with the St. Patrick's liaison committee and will keep the City Council informed. Cm. Barnes stated she felt we have a better street to use than Regional and wished we would consider starting the parade closer to Regional Street and use Amador Plaza Road instead. There might be a better tumout. Ms. Lowart stated she thought the intent is to again use Regional Street. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 437 Mr. Ambrose stated it has not totally been decided. We will need to decide . quickly. This can come back to the City Council. Staff will bring something back at the next meeting to discuss this. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote . (Mayor Houston absent), the Council authorized the City Manager to negotiate a contract wi:th Terry Pimsleur & Co., for management services for the 1999 St. Patrick's Day Festival. .. REVIEW OF DESIGNS AND AUTHORIZATION TO SOLICIT BIDS FOR DECEMBER HOLIDAY BANNER REPLACEMENTS 8:49 p.m. 8.1 (380-20) Public Works Director Thompson stated the Council had been given color copies of holiday banner samples for placement on street light poles. The City's existing banners are now 11 years and are wom and faded and in need of replacement. Staff was seeking direction with regard to the Council's preference. . Staff is proposing to replace the December holiday banners in the current fiscal year and to replace the older St. Patrick's banners and the Flag banners in FY 1999-2000. The Downtown Study Task Force is in the process of developing designs for new downtown enhancement banners that will be presented to the City Council at a later date for installation in the spring. Cm. Barnes stated she doesn't care as long as there are no stars. She stated she liked the banners in A. Cm. Lockhart stated she liked A also, and Cm. Howard agreed. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote (Mayor Houston absent), the Council selected banners from Group A and authorized Staff to advertise for bids. ... CITY COUNCIL HINUTES VOLUME 17 REG U LAR MEETING September 15, 1998 PAGE 438 . . CITY CONTRIBUTION TO DUBLIN ELEMENTARY SCHOOL FIELDS PROJECT 8:52 p.m. 8.2 (515-20) City Manager Ambrose advised that this item is for the City Council to consider a proposal to contribute funding to the Dublin Unified School District for the Dublin Elementary School Fields Project. During the 1998-99 Budget Hearing, the City Council included $150,000 for the project. It was the City Council's stated intention that the City would fund 1/2 of the cost of the field project up -to $150,000, provided that the Dublin Unified School District commenced construction of the project in the Spring of 1999 rather than in the Spring of 2000 as currently scheduled. . At the suggestion of Cm. Burton, the City Liaison Committee met with representatives from Dublin Unified School District to discuss the contribution of up to $150,000 from the City and also advancing/loaning the District an additional $150,000 so that all the funding necessary to complete the project in 1999 would be in place. The Liaison Committee indicated to the District that the $150,000 loan could be repaid to the City either in 2000 or 2001 when the District had sufficient bond monies to repay the City or the City could reduce the Community Gymnasium at Valley High School payment in the appropriate year by $150,000. Cm. Barnes asked if the School District agrees with this. Mr. Ambrose stated they have asked for a formal proposal. Cm. Lockhart stated during the liaison discussions, one of the important things is that in order for them to receive our contribution, it is imperative that they start in the Spring of 1999 so that in the Fall season they will have a field available for the kids. Our process was an incentive to speed up the field. There should be no misunderstanding on what the funding can go for. This will free up $150,000 for them to use on another school. She would prefer that we spell out the fact that we would prefer just to get the cash back rather than having to modify existing agreements. This is cleaner. If they have their bond money in 2000, she would rather just have them pay us the money back. This will be a lot less headaches for both organizations. They should repay when they have . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 439 the money available. This is a great agreement and a great opportunity for the School District. . Mr. Ambrose read Item 4, <<Repay the City's $150,000 advance/loan in the year 2000 or 2001 (ie., whichever date that School bond monies would have been available to fund the project) or reduce the City's obligation to the School District on the Valley High/Community Gymnasium by"$150, 000 in 2000 or 2001.>> We could end the sentence with the word "project" and strike from the word or on. Also, we could clarify that this agreement hinges on their ability to do it in the Spring of 1999. This should be included in the letter. Cm. Barnes stated realistically knowing the way wheels grind too slowly, she questioned if it is realistic that this can start in the Spring of 1999 and finish in the Fall. Mr. Ambrose stated this is a question that the School District will have to assess. Even if they start in the Spring of 1999, the fields may not be completed and open in the Fall. Cm. Barnes clarified that she wants construction to start in the Spring 1999, not just the plans. . Cm. Lockhart commented we will find out how important the $150,000 is to them. Mr. Ambrose stated both agencies would have to consummate the agreement. On motion of Cm. Lockhart, seconded by em. Howard, and by unanimous vote (Mayor Houston absent), the Council authorized the City Manager to send a draft proposal to the Dublin Unified School District, to emphasize Spring of 1999 and that repayment should be by cash when cash is available. .. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 440 . . OTHER BUSINESS 9:04 p.m. Meetin~ Reminder (610-85) Mr. Ambrose reminded the City Council of the I-580jI-680 open house this Thursday,. September 17th from 4-7 p.m. .. City Council November 3rd Meeting (610-10) Mr. Ambrose stated Mayor Houston asked that the Council consider moving the starting time for their first meeting in November to 6 p.m. instead of 7 p.m., as this happens to be Election Day. The City Council felt this was a good idea. em. Bames stated at the last election, they moved the meeting to Monday night. . By a consensus, the Council agreed to start the Council meeting of November 3 at 6 p.m. ...... Zone 7 Maintenance (930-30) Cm. Lockhart asked if Zone 7 is doing canal work on Amador Valley Boulevard and in different places along trails; Amador Valley Boulevard right off of York Drive behind the shopping center. Mr. Thompson stated it must be Zone 7, as it is not our people. Cm. Lockhart stated there is a trail sign but the closed trail sign is sti1.l up at Dougherty Hills. She questioned if the trail is still closed. Mr. Thompson stated they will be going back to put in hay bails next week for erosion control. .... . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 441 Property Maintenance Issues (530-20) Cm. Lockhart asked for an update on the old BP station on Village Parkway at Amador Valley Boulevard. There is just piles of dirt and tires. She asked if we had any response as to why they are leaving the buildings up. . Mr. Peabody stated he had not received any word about what they want to do with the building but they have un.til September 18th to do something about the tires. Mr. Ambrose stated we cannot require them to take the building down. Mr. Peabody stated they are still doing clean up. The dirt has to be aired out before they can put it back. Cm. Lockhart stated she noted the weeds were cut on the site across the street. She thanked Staff for taking care of this. ... League of California Cities Conference (140-20) Cm. Barnes reminded everyone that several Councilmembers and Staff will be traveling to Long Beach to attend the League of California Cities Annual Conference in October. It is the League's 100th anniversary and they will be trying to learn a lot from other cities in the State. She stated she will moderate a session at 10:30 a.m. on Saturday. . .... Economic Development Trip bv Mavor (470-50) Mayor Pro Tempore Burton advised that Mayor Houston is on a trip to Taiwan and Japan under the auspices of economic development of Alameda County. About 20 people went. The purpose of his announcement was to state the trip doesn't cost the public anything. It is being paid for by the businesses and not the taxpayers. .. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15, 1998 PAGE 442 . . ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9: 12 p.m. . Mayor ATTEST: City Clerk ~ . . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING September 15,1998 PAGE 443