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HomeMy WebLinkAboutItem 4.01 Adj Draft Min 06-29-1998 ~ - . . . ADJOURNED REGULAR MEETINC - June 29, 1998 An adjourned regular meeting of the Dublin City Council was held on Monday, June 29, 1998, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:11 p.m., by Mayor Houston. +. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Lockhart and Mayor Houston. ABSENT: Councilmember Howard. ... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. . CONSENT CALENDAR 6:12 p.m. 4.1 (600-40) On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 92 - 98 PLEDGING TO CONTINUE THE COLLECTION OF TVTD FEE PURSUANT TO THE TVTD JEPA .. PUBLIC HEARING 1998-2003 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 6:13p.m. 6.1 (330-40) Mayor Houston opened the public hearing. City Manager Ambrose stated projected Capital Improvement Costs for Fiscal Years 1998/99 - 2002/03 are estimated at $47,991,396. A total of $49,890,555 of unfunded Capital Improvement Projects are also identified in the Capital Improvement Program. The recommended Capital Projects for Fiscal Year 1998/99 total $14,643,839. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 293 ITEM NO. ~ ;. Mr. Ambrose advised that Staff has prepared a new Five- Year Capital . Improvement Program (CIP) for the period beginning with fiscal Year 1998/99 and ending with fiscal Year 2002/03. The proposed Five-Year CIP project costs by program category: Unfunded/ Pro5::ram Funded Partially Funded Total General $ 3,591,103 0 $ 3,591,103 Community $ 757,329 0 $ 757,329 Improvements Parks $ 8,915,816 $ 332,630 $ 9,248,446 Streets $34.727.168 $49.557,925 $84,285.093 Grand Total $47,991,416 $49,890,555 $97,881,971 Mr. Ambrose explained that for those projects identified above in the Unfunded/Partially Funded category, the City has received a total of $700,044. Although not capable of being funded within the 5-year time frame of the CIP, these projects are included in the CIP in order that the City may collect development impact fees at the time that building permits are issued; and that the City may more effectively pursue other sources of funding for these projects. The new CIP includes a number of projects which have been carried over from . previous years, as well as a number of new projects. Mayor Houston stated he was disappointed that they were not on television tonight. Mayor Houston asked for a status report on the Heritage Center improvements, Mape Park Bridge, the Iron Horse Trail and the Wells Gymnasium. Staff responded and advised that the most recent information indicates the gym is to be completed approximately October 1 st, assuming everything goes perfect. Mr. Thompson stated the second meeting in July we hope to go to bid on the bridge, and it takes between 4 and 6 weeks to get the contract awarded and then 3 or 4 months to get it totally done. We will go to bid in September for Iron Horse Trail from Amador Valley Boulevard north to the City Limit line. This will probably go pretty fast, 4 to 6 weeks. Cm. Barnes asked about Dougherty Road, and what they are doing. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29... 1998 PAGE 294 . . . . l\1r. Thompson stated except for the paving, they are pretty much done. They got caught in the rain this winter. They have all the underground work done and the signals have been moved back. The remaining work won't take. long. Cm. Burton felt it should be recognized how well the capital projects are listed in the program. All the projects we are starting this year, everyone should recognize that development has paid for these. This is a very important factor and this looks to be a marvelous and exciting year. Cm. Lockhart commented that on Page 48, Project 9656, traffic signals along Village Parkway, it indicates that the traffic study was done in 1983-84. She asked if we are now finding that the stop signs are not working. l\1r. Thompson stated we have always said they barely meet the warrants but we recognize they are needed at some point. We've never had the money. We can probably do one of the signals now. Mr. Ambrose stated the most critical one is at Brighton Drive. The 4 way stop backs up considerably and takes a long time to get through the intersection. It's not scheduled for this coming year, however. Cm. Barnes pointed out the fact that this has been on the books forever. Mayor Houston brought up the lack of funding for the Dublin Elementary School athletic fields. A project has been scaled back to be a grass area. At this time, we should appropriate funds to work with the School District and this will push the School District to fund this sooner than later. The cost is $296,630 at this time. He would like to see us fund this for $150,000 and take this information back to the School District. When this is finished, Nielsen will be next. He stated he proposed this to the City Council and then to look to the School District to get this completed. l\1r. Ambrose stated this was not put in because the School District stated they would not go forward with this until 2000 and they stated they have bond funds to do this. Mayor Houston stated both staffs say we are going to wait until 2000 and he does not feel this is acceptable. Originally, they wanted to have baseball fields there, but since we've started talking a couple of years ago, the need is a lot less because of other facilities. If we put the money in, it will be there on July 1 st and not have to wait until 2000. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 295 Cm. Lockhart felt a lot of preliminary work could be done without funding. . When their bond funds are available, then they could step in and finish the work. She agreed that other areas have gotten attention and we made a commitment when they reopened Dublin Elementary. We don't want to wait and make that many children wait. We should do what we can with our share now. Mayor Houston stated the money won't be spent unless the rest of the money is there. This is a place holder. Mayor Houston read a statement submitted by Patty Guadagni, PFC President, 864 I Southwick Drive. 'Vublin Elementmy would like a commitment from the City Council of $1507000 to help develop the field at Dublin Elementary. This money would be approximately one half the cost of the project The other half of the project would be funded by Dublin Unified" Harold Kleckner, 7885 firebrand Drive stated with regard to the backfields in Dublin Elementary, the School District already plans to shut it down. They need to get funding so we can put the pressure on the School District to get it done. This is one way to put the pressure on. Mayor Houston read a statement submitted by Nancy Bastida, Dublin El. PFC Co- President, 8380 Rhoda Avenue. '7 would like to ask the council to consider . committing moneys to improvement of back field at Dublin Elementary. " Ron Koutz, 8172 Vomac Road, stated his concern is that Dublin needs every square foot of grass it can get. What's going to happen if we don't get going on this is a portion will be fenced off and be lost to the public. He is pushing to get this done and out of the way. Without this money this year, another year will be lost for a decent recreation area especially in this area. Liana Smith, PfC Treasurer, 11879 Bloomington Way stated after years and years of discussion about reopening Dublin Elementary School, she took her second grader to look over Dublin Elementary. They both looked at it with dropped jaws. Her child jumped up and down and stated he wanted to go to this school. Her son is now a fifth grader, but she would like to see the remaining children use the fields in the future. A wonderful atmosphere has been created at Dublin Elementary. In the spirit of cooperation with the City starting the project and the School District finishing it, she would like to see us include funding for field improvements at Dublin Elementary. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 296 . . . . Frank Ruskey stated a while back the City Council and School District was always fighting. In the last 5 or 6 years, there has been a good rapport going on. There is nothing more important in this community than the kids. $150,000 is peanuts compared to all the other expenses we come up with. There is no problem allocating this amount. He knows Mayor Houston can get this going. He cannot think of any reason whatsoever that this Council wouldn't use the funds. He would say even fund $250,000. Mayor Houston closed the public hearing. Cm. Burton asked what we would be buying for the $150,000. This part of town needs parks and recreation. Mayor Houston stated this is basically half. It's projected to cost $296,000. Even though the public hearing had been closed, l\t1r. Ron Koutz from his seat in the audience, stated originally the City was going to pick up half of the total cost of these fields. Costs projected usually tend to double. Mayor Houston pointed out that things that are merely talked about and bandied about, don't count. However, at a public hearing, he is proposing that $150,000 be put on the table. This is the first time as a Council that this has been discussed. Cm. Burton asked if there is any condition on the School District that they have to participate. Mayor Houston felt neither we nor the School District would want to work on a project without cooperation. Mr. Ambrose stated the School District indicated to Mayor Houston, Cm. Lockhart and himself that money is budgeted for the project as part of their bond project but they will not have cash available until the year 2000. Cm. Burton asked about maintenance. Mayor Houston stated this would be a school facility so they will maintain it. On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote (Cm. Howard absent), the Council agreed to fund $150,000 from the City's reserves and to hold the funds and work with the liaison committee to get this CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 297 project underway with the understanding that the City would rely on the School District for the remaining balance for the project and adopted . RESOLUTION NO. 93 - 98 ADOPTING THE 1998-2003 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM +. PUBLIC HEARING ADOPTION OF 1998-99 ANNUAL BUDGET & FINANCIAL PLAN 6:46 p.m. 6.2 (330-20) Mayor Houston opened the public hearing. City Manager Ambrose advised that the total recommended appropriations for Fiscal Year 1998-99 are $38,692,386, and the total anticipated Net Expenditures are $35,826,688. The recommended appropriations are allocated: Operating Budget - $21,182,846; Debt Service - $1,719,374; Capital Improvements- $14,643,839; and Internal Services Fund - $728,134. The preliminary Budget is funded by $38,416,013 in current year projected revenues and $276,373 from . various reserve funds. Mr. Ambrose stated during the City Council Budget Study Session, the Council directed Staff to include funding requests from all community groups/ organiza- tions with the exception of CTV as Higher Service Levels in the proposed Budget. The total amount of funds requested from all groups is $118,839 and the City Manager is recommending funding that would total $102,839. Mr. Ambrose advised that a total of $449,929 in Higher Service Level options are identified with $433,929 recommended for funding. These Higher Service Levels will generate a total $36,240 in additional revenue for a total HSL net cost of $397,689. In accordance with previous direction expressed by the Council, Staff included in the Resolution adopting the Budget, authorization to transfer $12,132,781 from the General Fund Reserves for the purpose of paying off the Certificates of Participation associated with the Civic Center. This action would eliminate any CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29/ 1998 PAGE 298 . . . . debt service payment in FY 1999-2000, and would result in a net savings to the City of approximately $920,000 in FY 1999-2000. Mr. Ambrose discussed the VLF situation. There are several proposals floating around. Staff is not recommending a reduction in any revenues such as the Storm Water fee at this time. Cm. Burton stated he wanted to point out that we are very fortunate to be able to spend so much money. He wasn't sure other cities were able to have an increase of more than 10%. In going through the Budget he noted increases of between 10% and 24%. Mr. Ambrose stated this is primarily attributable to the capital projects and development. We are a growing city and will continue to grow until we build out. Until that time, we will have to meet the demands for services by our constituents. Everything will increase to be able to serve a larger population. Cheryl Matthews, 7471 Larkdale Avenue spoke regarding DPIE funding. She stated she will be moving to Moraga as soon as she can get her affairs in order. She thanked the Council for their past support. As indicated last year when they asked for funding, they are putting more and more of their fundraising toward the schools. The School District approved their half last week. DPIE is putting in more than half this year. She passed out a flyer showing all the membership levels that have been added. Mayor Houston stated Cheryl Matthews was basically the founder and she will probably be doing something similar in Moraga. Cm. Burton pointed out that this was placed under Economic Development and this caught his eye. Mayor Houston stated the motto, "Good Schools Means Good Business", and this is important and positive. That's why it's there. Eric Otis Nostrand, Board President of the Tri - Valley Convention & Visitors Bureau stated Lisa Dial is on a cruise somewhere in the South Pacific. He brought the City Council up to date on some of their accomplishments. They were established in January 1996. He discussed their goals. They look forward to continued success. "Visit the Bright Side of the Bay" is their motto. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 299 Cm. Burton stated when we endorsed this, Best Western paid part of it. He questioned why we are paying so much when it was supposed to be self sustaining. . Mr. Ambrose stated we repay them based on Transient Occupancy Tax, TOT. There's an income that compensates this. The agreement established a base amount. Greg Reuel stated representatives from the Monarch Hotel were present and they have had a substantial increase in their numbers, partially due to the improvements they have made. Doyle E. Medley, 6914 Post Road stated he wanted to address the Storm Water Utility Tax. He felt now is the time to restore the people's faith in government. The City can afford this small amount of $90,900. This was never voted on by the people. It would probably have been defeated if it had. With the rapid growth we're having, the current citizens should benefit from the increase in economic activity. Lynne Baer, Dublin Fine Arts Foundation thanked the City Council for their continued support. They asked for an increase this year from $10,000 to $15,000 and this is the first time they have asked for an increase. This is an exciting time . here in Dublin. Last year they developed a public art policy and they are starting to see the fruits of this. This is an increase in their services and they want to continue the programs they have, but they will be increasing their time in working with the public arts policy. Enhancing the City with public art is very important and has been supported by the City Council. They hope to work closely with the City. They received a $10,000 grant from the Tri-Valley Community Fund for the Art in the Parks Program. Claudia McCormick, 7170 Emerald Avenue stated she was present to support the budget request for DF A. This is the first time in 10 years they have asked for an increase in their operating costs. They are very fortunate to have had Lynne Baer for the last 10 years. Her guidance and the work of the Board Members have enhanced the quality of life in Dublin. Lynne has never had a raise. In looking to the future, they feel her services will be needed more than ever and we will require more of her time. The new exhibit on display at the Civic Center, Stars and Stripes, Honoring the American Flag is in honor of the 4th of July. A lot of work goes into these displays. They more than deserve some recognition and an increase in funding. They take a lot of pride in the work they've done and urged adding on $5,000 to their budget this year. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 300 . . . . Cm. Burton stated he read that we are going to incorporate an art committee in the budget. Some of the exhibits are really wonderful. Mr. Ambrose stated the City Council identified during the Goals & Objectives session, a goal to establish an art commission. Bob Fasulkey, 7776 Topaz Circle followed up on the comment regarding the Storm Water Utility Tax. This is a mere $90,000, but it makes a strong statement that we have things under control. It should be repealed. He stated he understands that this is required by a Federal mandate. He urged that this be eliminated. Also he brought up the issue of the ,Iron Horse Trail, and stated we have had a number of postponements. This should not prevent us from doing the planning and getting it on the calendar. He urged that this be put up on the priority list. Mayor Houston stated this was discussed earlier, and it goes out to bid in September and usually takes 4 to 6 weeks. Mr. Thompson has assured us that there will be no rain this year. He wished it could be sooner. Ruth Freise, Childcare Links, 1576 Catalina Court, Livermore thanked the City Council for past support. They look forward to doing a good job next year. They feel they also belong in Economic Development. The question they hear from Realtors is what kind of quality childcare we have. They are delighted to be a part of the solution to this problem. The message is reemphasized when we show su pport for childcare. Ron Koutz, 8172 Vomac Road urged the City Council to rescind the Storm Water Utility Tax. It should come out of the General Fund. It wasn't voted on by the people and the City can afford it. Mayor Houston read a statement submitted by William Brownell, 7838 Alto Way, "fJ would like to say that 1 have lived long enough to see a tax repealed, especially on that is not actually needed when the function can be funded by a little belt tightening. 77 Claudia McCormick stated she was present as the City's representative on the Tri- Valley Community Television Board and appreciates the recommendation to fund the full amount. In previous years, they were encouraged to bring in some outside income. They will have 3 major funding programs; bill stuffing in Tel is one. They have established a CTV honor roll for $100 donors and established an endowment fund for CTV through Tri- Valley Community fund. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 301 Mayor Houston discussed funding for replacement of equipment. . 1v1s. McCormick stated the Board had set up a 3 year capital improvement plan for the equipment which is never great to begin with. The total is $50,000 and is to replace some key pieces of equipment. Mr. Ambrose stated the cities originally purchased"the equipment. Jack Oliver has been a substantial subsidization also over the years and he ~cently retired. Tony Oravetz, 7748 Squirrel Creek Circle discussed the new library. It is time we start looking at how we will pay for this. We need something bigger and better. We are in a good fiscal time here in Dublin so he requested the City Council consider how we will fund a new library. The issue of Storm Water Tax is absolutely something we should pass back to the hard working citizens of Dublin. The City Council could then take a posture of being a tax cutting group. Karen Dyer, 6829 Sage Court talked about the existing library and the new library. A small group was present to thank the City with reference to the new library. She thanked them for the staff time devoted toward the study and also for the consultant DMG Associates. A very reasonable report that the City Council can approve of is forthcoming. Speaking on her own, she felt caution should be given this year to rescinding the Storm Water Tax. The VLF question is a very serious one. If the VLF goes through, we may have to cut funding somewhere else. She would hate to see items approved and then having to take money back through other service cuts. . Mayor Houston assured everyone that there would be no service cuts. Frank Ruskey stated he was present to pass word from the donut crowd. They don't care about the $90,000 for the Storm Tax. They're paying it and it should be used for other purposes. One of the key things left out of the budget is what about the businesses that bought this Civic Center and put the fire department together and put the library together. What's going to happen to these businesses? He's already hearing mumbles about the car dealerships. Has anybody did a study on this? Don't forget the people that put this city together. When you grow, some people are going to get hurt. What's going to happen to the existing theaters in town when the new ones go in? What's going to happen to Dublin Corral, where he ate for 20 years? Has anybody thought about this? His donut shop is going bye bye. This is a serious matter. We haven't put one single nickel doing studies on this. Take the $90,000 and do a survey. We don't CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 302 . . . . want to lose the big car dealers. We should make sure the old businesses are taken care of. Cm. Lockhart reported on the status of the Downtown Business Task Force which has been proceeding with all kinds of information and ideas to see what they can do to prevent what he spoke of from happening. The car dealers are involved and she assured him they are looking at these issues. The Downtown Task Force is funded in the Budget. Rhonda Goldstone, 6551 Knottingham Place stated she spoke as a homeowner on a very tight budget. She would have no qualms on keeping the Storm Water Fee. RECESS At 7:39 p.m., Mayor Houston called for a short recess. At 7:52 p.m., the meeting was reconvened with all Councilmembers present (em. Howard absent). The City Council reviewed the individual budgets. GENERAL GOVERNMENT Under the City Council Budget, the add ons include $5,500 for the Dublin Substance Abuse Council, $5,610 to support the Parent Education Program (P.E.P.), and $1,000 requested by the Emergency Services Network of Alameda County for a coalition to prevent and eliminate homelessness and hunger which was not recommended for funding. Mayor Houston asked if the P.E.P. covers Dublin Elementary. It was pointed out that the letter does say Dublin Elementary is included. Cm. Barnes stated she really supports the Red Ribbon Week/Dry Grad activities. Cm. Lockhart commented she noted under Community Promotion on page 2, there was a drastic drop. It went from $17,743 in 1997-98 down to $6,150 in 1998-99. She asked if this gets picked up somewhere else. Mr. Ambrose explained that with the recommended higher service levels, the total for 1998-99 would be $17,260. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 303 Cm. Burton questioned if the group insurance amount of $45,402 for the City . Council on page 3 was correct and if we are really paying that much. Mr. Ambrose stated this includes medical and dental coverage for the Council, as well as for those Councilmembers from the past who have retired. Bya consensus, the Council agreed to fund the DSAC request for $5,500 and $5,610 for the P.E.P. Program. The total City Council budget approved was $140,373. City Manager/City Clerk: The Council funded the requested amount of $350,365. Legal Services: The Council funded the requested amount of $] 99,140, plus the Higher Service Level of $4,200 ($203,340) for the development of a Telecommunications Policy. Administrative Services: The Council funded $736,400, including the $48,948 Higher Service Level. Building Management: The Council funded $2,256,644. . Insurance: The Council funded $143,047. Elections: The Council funded $6,415. Non-Departmental: The Council funded $50,020. PUBLIC SAFETY Cm. Burton questioned the electric bikes at $3,000 each. Mr. Ambrose stated we received a grant for the total cost of the bikes and you can use it either as electric or pedal power. Chief Thuman explained that the bikes are a standard mountain bike and the unit that mounts will be no more than 6 or 7 lbs. It is not a significant amount of weight. They are being obtained through a clean air grant. Depending upon usage, typically a shift 6 to 8 hours would be covered. Officers would respond to some types of in progress calls. They will do about 25 to 30 mph. If they are not CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 304 . . successful, they can go back to being a regular bike. They've been in use in a number of cities, especially in the west bay and the peninsula for 3 or 4 years. They are extremely quiet. Police Services: The Council funded $4,534,707. Mayor Houston advised that we will be picking up the crossing guard costs for the entire Dublin Elementary School. Cm. Burton glad to see we will have crossing guards and not have to hassle with this. Crossing Guards: The Council funded $52,887. Animal Control: The Council funded $180,700. Traffic Signals and Street Lighting: The Council funded $235,737. Disaster Preparedness: The Council funded $38,544. Fire Services: The Council funded $4,292,099. . TRANSPORTATION Public Works Administration: The Council funded $397,359, including $11,893 for Higher Service Level. Street Maintenance: The Council funded $386,740. Street Sweeping: The Council funded $90,070. Street Tree Maintenance: The Council funded $54,590. Mayor Houston stated this is where the Storm Water Tax is located. He assured that he did not think it was the case that if we refund this other areas could be impacted. In 1994 after setting aside $1.4 million for economic uncertainty, we had an excess $3,080 Million. The next year we had $4.79 million then another $2 1/2 million. By June of 1997 we had $8.85 million. The estimated balance in June of 1998 is $10,861 million. Our reserves have grown from $3 million to almost $11 million. He is not one to say we need to spend every penny. With growth and development happening, we need to also look to the people that . CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 305 brought us here. He was against this tax in 1992 and he felt we can now afford it. This does send a good message. We are the lowest in the Bay Area with our . $50 business license fee. If the City can afford it, then the citizens shouldn't have to pay. The City Manager is the architect who has guided us through the big increase in reserves. Dublin's time is now. He stated he was in favor of getting rid of this once and for all. If we had to go back with it, it should go before the voters. We can either take it out of the reserves, or take $50,000 out of contingency reserves. Cm. Burton asked why he would take it out of the contingent reserves that we may need later in the year. It would be better to take it out of the $ I 0 million. Mayor Houston stated he got information from the League of California Cities today. Every year there is always something. The latest thing is Senate Democrats are talking about a sales tax cut. The City Council feels if the State wants to cut taxes, they should cut their own. There are other ideas floating around. This is not a done deal so he can't be afraid of things that aren't real. We have contingencies for things just like this. Mr. Ambrose stated the contingent reserve figure is an average of expenditures that have come up during the years which were not budgeted. Cm. Barnes clarified that we will not affect the street sweeping services in any . way, shape or form. Cm. Burton reminded everyone that we maintain street trees and the sidewalks. If there is a bump or danger in the sidewalk, the City pays for this rather than charging the homeowners. Mayor Houston suggested taking $88,100 from reserves to eliminate the Storm Water Fee. Mr. Ambrose stated we will decrease the revenue from NPDES and increase the General Fund appropriation from reserves. We would notify the County before August. By a consensus, the Council supported this. Street Landscape Maintenance: The Council funded $343,370. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 306 . . . . HEALTH & WELFARE Waste Management: The Council funded $865,659. Child Care: The Council funded $12,000 as a Higher Service Level. Senior Support Care: The Council funded $7,044. CULTURE & LEISURE SERVICES Library Services: The Council funded $224,247. Cultural Activities: The Council funded a total of $20,000 which included Higher Service Levels 1,2 and 3. Heritage Center: The Council funded $55,272. Dublin Cemetery: The Council funded $2] ,624. Park Maintenance: The Council funded $619,429. Community Cable Television: The Council funded $61,566. Cm. Burton stated it was a little disturbing to read that they only handle I 5 seniors in Dublin during the whole year. Cm. Barnes stated this is seniors that can't get out on their own. Cm. Lockhart stated their case management is ongoing and they keep revisiting them. Cm. Lockhart stated she felt with regard to the additional $5,000 requested that Claudia made a good argument that they've not increased in 10 years. She would like to see with the addition of the $5,000 that direction be given to the Director to work with City Staff with a possible goal to develop our own cultural and heritage commission. This would be a really good incentive to work with the heritage center. This commission would have a lot more clout with businesses. We should give them the money and ask for support in forming this Heritage & Cultural Commission. We could look at the possibility of combining these two very important groups. She felt the $5,000 is warranted. Offer direction that CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 307 they work with City Staff at putting together a commission and how they would . fit in and how this would work. Ms. Lowart stated this is tied to a higher service level. Mr. Ambrose stated Staff is maxed out in Parks & Community Services, and we are recommending some changes. . Mayor Houston suggested having this as an agenda item, meshing the two programs. By consensus, the Council agreed to take the additional requested $5,000 from the contingent reserve. Cm. Barnes felt they are doing a fantastic job with the senior lunches. Cm. Lockhart had questions about the youth and how they are responding to the programs we are offering. She also commented on the Teen basketball program. Ms. Lowart stated we have the Youth Advisory Committee that has been in operation since the first of the year and they are extremely enthusiastic. They've had several very successful activities. The key is to have a group who is out there . promoting the activities and have a say. We should see increased participation in the next year. Cm. Lockhart asked about the Wells Noontime program and if we have any numbers on how this came out. Ms. Lowart stated we are in the process of putting out the Spring Report and we should have numbers shortly. Parks & Community Services: The Council funded $1,507,868, including Higher Service Levels 1, 2, 3,4, 5 and 6. COMMUNITY DEVELOPMENT Mr. Ambrose stated a key issue is the huge jump in building valuation. Page 93 workload measures were discussed. We've had a 100% increase in inspections over 1996-97. One of the things proposed is expanding Zoning Enforcement from part time to full time. Staff will be more proactive. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 308 . . . . We really need an additional in house employee to allocate time to capital projects in Engineering in the traffic area. Cm. Burton asked when Eastern Dublin is fully developed what the total investment amount in Dublin will be. Page 93 was referenced showing an estimated building valuation figure of $232,626,817 for 1998-99. That's a lot of money. Mayor Houston stated it is way over a billion. Mr. Ambrose stated the City's assessed valuations are at about $1.7 billion now and Pleasanton is $5 billion. Community Development: The Council funded $1,819,661, including Higher Service Levels 1, 2, 3, 4 and 5. Engineering: The Council funded $1,382,691, including Higher Service Levell. Mayor Houston stated they had not mentioned DPIE under Economic Development. Their request is for $10,000 and he concurred. Economic Development: The Council funded $ 194,03 I, including Higher Service Levels 1,2, and 3. ENTERPRISE FUND Mr. Ambrose reported that on February 1st, we make our last principle/interest payment on the Civic Center and we will then be in a position to payoff our debt servICe. Cm. Burton asked about interest on the bonds. Mr. Rankin stated the longest is 5.8%, tax free. The Council asked if we will have a mortgage burning party? They stated they felt we should. Dublin Information, Inc.: The Council funded $1,722,829. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 309 CAPITAL IMPROVEMENT PROJECTS . General Improvements - $2,243,933 Community Improvements - $224,629 Parks - $3,829,657 Street Projects - $8,345;620 INTERNAL SERVICE FUND This provides reserves for the replacement of major equipment. A new fire truck will cost $683,000. Details will be brought back to the Council for a shared arrangement. There's opportunity for substantial savings. The engines are about half the cost of a truck. When we split with DRFA we retained a fleet of about 9 vehicles. These are City assets. For infonnational purposes only - Internal Services: $728,134. For informational purposes only - Improvement Assessment District: Estimated beginning balance @ June 30, 1997 - $310,280 and estimated fund balance @ June 30, 1999 - $335,681. Cm. Lockhart asked about Chamber membership and Cm. Barnes asked about DSCA membership. . Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote (Cm. Howard absent), the Council adopted RESOLUTION NO. 94 - 98 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1998-99 .. Mayor Houston announced that the Council would go ahead and hear Items 8.1 and 8.2 and then go back to the other two public hearings. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 310 . '. . . ADOPTION OF A REVISED APPROPRIATIONS LIMIT FOR 1997-98 8:44 p.m. 8.1 (330-20) Administrative Services Director Rankin advised that the 1997-98 Appropriations Limit was calculated and adopted by Resolution No. 86-97 on June 25, 1997. At the time the Limit was adopted, information was not available related to one of the optional factors which can be used in the formula which determines the total Limit. Now that the information is available, it is appropriate for the City Council to consider adopting a Revised 1997-98 Appropriations Limit. The factors used in the revised calculation are Change in City Population and Change in Non- Residential Assessed Valuation. The Revised 1997-98 Limit is $43,075,087 and based on all expenditures subject to the Limit, the City spending remains well below the maximum allowed. On motion of Cm. Lockhart, seconded by em. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 95 ~ 98 ADOPTING A REVISED APPROPRIATIONS LIMIT fOR FISCAL VEAR 1997~98 OF $43,075,087 ... ADOPTION OF AN APPROPRIATIONS LIMIT FOR 1998-99 8:4;5 p.m. 8.2 (330-20) Administrative Services Director Rankin presented the Staff Report and advised that each year, State Law requires the City to adopt an Appropriations Limit in conjunction with the annual Budget process. The 1998-99 appropriations Limit is calculated by multiplying the adopted Appropriations Limit calculated for the prior year, by a factor reflecting growth increases. The 1998-99 proposed Limit is $48,700,693 and only $15,275,805 in 1998-99 Appropriations are subject to this Limit. The factors selected for calculating the 1998-99 increase were Change in the City Population and Change in Non-Residential Assessed Valuation. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 291 1998 PAGE 311 RESOLUTION NO. 96 ~ 98 . ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEI\R 1998~99 OF $48,700,693 ... PUBLIC HEARING - ADOPTION OF ADJUSTMENT OF RATES FOR GARBAGE COLLECTION/DISPOSAL/RECYCLING SERVICES PROVIDED BY LDD 8:46 p.m. 6.3 (810-30) Mayor Houston opened the public hearing. Management Assistant Sue Barnes presented the Staff Report and advised that current garbage rates became effective July I, 1997. In accordance with the Agreement with Livermore Dublin Disposal, the adopted rates were scheduled to be reviewed for a rate adjustment on July 1, 1998. The amount of the allowed adjustment is to be calculated in accordance with a specific formula. The actual percentage of increase depends on the type of service received. In all rate categories, the proposed City of Dublin rates are less than the average of the agencies surveyed. In accordance with the requirements of Proposition 2 I 8, approved by voters in November of 1996, notices were mailed to all parcel . owners on May 8, 1998. Ms. Barnes advised that as of the time the Staff Report was prepared, the City had received a total of 6 protests from 4 different property owners. One person submitted 3 letters, one for each property he owns. He requested that garbage fees be billed directly to tenants rather than being billed with property taxes. The other three letters protest the fee increase in general. Ms. Barnes advised that no additional protests had been received. No public testimony was entered by any member of the public relative to this Issue. Mayor Houston closed the public hearing. Cm. Barnes stated she had received complaints regarding the 3 special pickups. It necessitated 4 different trucks on the street. We are not doing as good a job as we used to do with the special pickups. We need more publicity. It was very confusing on how they pick up the different things. She asked about occasional CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 312 . . . . extra service someone might need. You talk to a machine and she asked how someone can get one time extra service. Annette Holck, Livermore Dublin Disposal Site Manager stated you can call in and get an extra pickup. This is not a problem. They did very well with 58 tons of wood picked up. They don't get a lot of calls to come back for pick up. They send out cards 3 weeks prior to the week of the pick up. Cm. Barnes felt Saturdays were a habit that we got into and it now requires a change on everyone's part. Mr. Rankin pointed out that this was a pilot project and Staff intends to come back with an overview after they have done 3 pick ups. Cm. Burton suggested maybe placing a yellow tag on the garbage cans the week before the pick up reminding everyone. Mayor Houston stated the City Council got a request from a citizen regarding hazardous waste paint. He asked if we could have something for these materials to be picked up for a fee for those unable to go to Hayward. Ms. Holck stated they do not handle hazardous waste. Cm. Barnes stated she felt this is a problem. People are storing these dangerous materials in their garage or on the side of their house. Ms. Holck stated it can be done, but it is a very expensive program. Mr. Rankin stated rate payers are paying for the site in Livermore. Maybe they need to consider options for drop off and convenience. Ms. Barnes stated they are looking at opening on Saturdays and maybe an evemng. Mayor Houston requested that Staff look at how other areas handle this. On motion of Cm. Burton, seconded by Mayor Houston, and by unanimous vote (Cm. Howard absent), the Council adopted RESOLUTION NO. 97 - 98 AMENDING THE SCHEDULE OF SERVICE RA.TES FOR INTEGRA.TED SOLID WASTE SERVICES A.ND ESTABLISHING MINIMUM SERVICE lEVEL FOR RESIDENT~AL CUSTOMERS ....... CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29, 1998 PAGE 313 PUBLIC HEARING ASSESSMENT OF BASIC GARBAGE/RECYCLING SERVICES . 9:06 p.m. 6.4 (810-30) Mayor Houston opened the public hearing. Information contained in the Staff Report indicated that the annual fee for the cost of Basic Residential Garbage Service is collected on the property tax bill. The proposed 1998-99 annual assessment is $118.50 per household, which represents an increase of approximately 3.1 % over the assessment levied for 1997 -98. As of the time the Staff Report was prepared, the City had received a total of 6 protests from 4 different property owners. One person submitted 3 letters, one for each property he owns. He requested that garbage fees be billed directly to tenants rather than being billed with property taxes. The other three letters protest the fee increase in general. No additional protests were received. The Resolution which establishes the 1998-99 assessments includes levies for duplex units which are twice the rate for a single family home. Those townhouse . units which have individual service are charged at the same rate as a single family residence. Mayor Houston announced that this topic had already been thoroughly discussed and closed the public hearing. On motion of Mayor Houston, seconded by em. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 98.. 98 APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICE fEES FOR FISCAL YEAR 1998..99 .. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 291 1998 PAGE 314 . . OTHER BUSINESS Fair Tickets (950-40) Mr. Ambrose reminded everyone of the availability of discount fair tickets. Dublin Day will be on Thursday, July 9, 1998. +- Senior Center Anniversary ((595-10) Mr. Ambrose advised that on Friday evening, July 10th, the Dublin Senior Center will have their 10 year celebration event. ... ADJOURNMENT 11.1 . There being no further business to come before the Council, the meeting was adjourned at 9:07 p.m. Mayor ATTEST: '. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING June 29/ 1998 PAGE 315