HomeMy WebLinkAboutItem 4.04 AdditionalLibarySvsAgmt
... CITY CL~K
File # Dr0lf,(5l[Z2-~[QJ
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 7, 1998
SUBJECT:
Agreement with Connty of Alameda for Additional Library
Services. Report by: Diane Lowart, Parks & Commnnity Services
Director
EXHIBITS ATTACHED: A. Contract Agreement
B. Resolution Approving Agreement
RECOMMENDATION: ~ u\i/AdoPt Resolution
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FINANCIAL STATEMENT: Cost to the City for Fiscal Year 1998-99 is $224,247
DESCRIPTION: At the lnne 29, 1998 meeting of the Dublin City Conncil, the
Council approved the Fiscal Year 1998-99 Budget and Financial Plan which included funding for an
average of 14 hours of additional library service at the Dublin Branch of the Alameda County Library.
The additional hours of library service are as follows: seven (7) additional hours each Monday, excluding
County observed holidays, from 1:00 p.m. to 8:00 p.m., five (5) additional hours each Wednesday,
_excluding County observed holidays, from 1:00 p.m. to 6:00 p.m. and four (4) additional hours alternate
WJSaturdays, excluding Connty observed holidays, from 12 noon to 4:00 p.m.
The proposed contract agreement for additional library services is attached in Exhibit A. The cost to the
City for Fiscal Year 1998-99 is $224,247. Included in the agreement is a provision whereby the City or
the Connty has the option to terminate or renegotiate the contract in the event that there are changes in the
amount of available funding or levels of service.
It is the recommendation of Staff that the City Conncil adopt the resolution in Exhibit B which approves
the contract agreement with the County of Alameda for additional library services.
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COPIES TO: Alameda County Library
4.4
ITEM NO.
F:\bdgt9899\cclib 77 .doc
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CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS, current funding level for County Library services prevents
increasing the number of open hours per week at the Dublin Branch of the Alameda
County Library system, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open
more than the County funded hours per week, and
WHEREAS, the members of the Dublin City Council have authorized funding
for the increases in staffing and utility costs required to open the Dublin Branch an
average of 14 additional hours for a total of 34 open hours per week; therefore,
The City of Dublin and the County of Alameda agree to provide an average of 14
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system subject to the following terms and conditions.
TERMS AND CONDITIONS
1)
Effective Dates: This contract will be in effect from July 1, 1998 to June 30,
1999.
2)
Services Described: The County of Alameda agrees to provide an average of
14 additional hours per week of library services at the Dublin Branch Library
from July 1, 1998 through June 30, 1999 as follows: seven (7) additional
hours each Monday, excluding County observed holidays, from 1 :00 p.m. to
8:00 p.m., five (5) additional hours each Wednesday, excluding County
observed holidays, from 1 :00 p.m. to 6:00 p.m. and four (4) additional hours
alternate Saturdays, excluding County observed holidays, from 12 noon to 4:00
p.m.
3)
Payments: The City of Dublin agrees to pay the County of Alameda $224,247
in four (4) quarterly installments as follows:
September 30, 1998 - $56,061.75
December 31, 1998 - $56,061.75
March 31, 1999 - $56,061.75
June 30, 1999 - $56,061.75
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EXHIBIT A
4)
Extension: All terms and conditions of this contract may be extended, by
mutual agreement, on a year-to-year basis, provided the amount paid by the
City of Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
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5) Periodic Activity Reports: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6) Option to Terminate or Reneaotiate Contract: This contract is predicated on
the assumption that library service levels will remain constant. Should any
circumstance arise which changes both County Library funding levels and
levels of service, either party shall have the right to terminate or renegotiate
this agreement by giving at least thirty (30) days written notice.
7) Liability:
a) All persons employed in the performance of such services and functions
for City of Dublin shall be County employees, and no City employees as
such shall be taken over by the County and no person hereunder shall
have any City pension, Civic service, or other status or right.
b)
The City shall not be called upon to assume any liability for the direct
payment of any salary, wages, or other compensation to any County
personnel performing services hereunder for the City, or any liability
other than that provided for in this agreement.
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Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or
sickness arising out of his/her employment.
c)
The County will assume liability and pay cost of defense and hold the
City harmless from loss, costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto
to the extent that such liability is imposed on the City by the provisions
of Section 895.2 of the Government Code of the State of California. In
addition, when liability arises pursuant to Section 830 et seq., of the
Government Code, by reasons of a dangerous condition of public
property of the County, the County shall assume liability and pay cost of
defense and hold the City harmless from loss, costs or expenses
caused by the negligent or wrongful act or omission of County officers,
agents and employees, whether or not arising in the performance of an
agreement between the parties hereto.
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CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS, current funding level for County Library services prevents
increasing the number of open hours per week at the Dublin Branch of the Alameda
County Library system, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open
more than the County .funded hours per week, and
WHEREAS, the members of the Dublin City Council have authorized funding
for the increases in staffing and utility costs required to open the Dublin Branch an
average of 14 additional hours for a total of 34 open hours per week; therefore,
The City of Dublin and the County of Alameda agree to provide an average of 14
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system subject to the following terms and conditions.
TERMS AND CONDITIONS
1)
Effective Dates: This contract will be in effect from July 1, 1998 to June 30,
1999.
2)
Services Described: The County of Alameda agrees to provide an average of
14 additional hours per week of library services at the Dublin Branch Library
from July 1, 1998 through June 30, 1999 as follows: seven (7) additional
hours each Monday, excluding County observed holidays, from 1 :00 p.m. to
8:00 p.m., five (5) additional hours each Wednesday, excluding County
observed holidays, from 1 :00 p.m. to 6:00 p.m. and four (4) additional hours
alternate Saturdays, excluding County observed holidays, from 12 noon to 4:00
p.m.
3)
Payments: The City of Dublin agrees to pay the County of Alameda $224,247
in four (4) quarterly installments as follows:
September 30, 1998 - $56,061.75
December 31, 1998 - $56,061.75
March 31, 1999 - $56,061.75
June 30, 1999 - $56,061.75
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EXHIBIT A
4)
Extension: All terms and conditions of this contract may be extended, by
mutual agreement, on a year-to-year basis, provided the amount paid by the
City of Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
.
5) Periodic Activitv Reports: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6) Option to Terminate or Reneaotiate Contract: This contract is predicated on
the assumption that library service levels will remain constant. Should any
circumstance arise which changes both County Library funding levels and
levels of service, either party shall have the right to terminate or renegotiate
this agreement by giving at least thirty (30) days written notice.
7) Liabilitv:
a) All persons employed in the performance of such services and functions
for City of Dublin shall be County employees, and no City employees as
such shall be taken over by the County and no person hereunder shall
have any City pension, Civic service, or other status or right.
b)
The City shall not be called upon to assume any liability for the direct
payment of any salary, wages, or other compensation to any County
personnel performing services hereunder for the City, or any liability
other than that provided for in this agreement.
.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or
sickness arising out of his/her employment.
c)
The County will assume liability and pay cost of defense and hold the
City harmless from loss, costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto
to the extent that such liability is imposed on the City by the provisions
of Section 895.2 of the Government Code of the State of California. In
addition, when liability arises pursuant to Section 830 et seq., of the
Government Code, by reasons of a dangerous condition of public
property of the County, the County shall assume liability and pay cost of
defense and hold the City harmless from loss, costs or expenses
caused by the negligent or wrongful act or omission of County officers,
agents and employees, whether or not arising in the performance of an
agreement between the parties hereto.
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CITY:
city Manager
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
IN WITNESS WHEREOF:
COUNTY:
President, Board of Supervisors
COUNTY OF ALAMEDA
Administration Building
1221 Oak Street
Oakland, CA 94612
The parties hereto have executed this agreement the day and year first above
written, and County has hereunto caused its corporate name to be signed by its
President of1:he Board of Supervisors, who is hereunto duly authorized the day and
year first above written.
CITY OF DUBLIN
By:
Mayor
City of Dublin
State of California
Date:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM
By:
City Attorney
a:\dub1998-99c
COUNTY OF ALAMEDA
By:
President of the Board of Supervisors
County of Alameda
State of California
Date:
By:
Clerk of the Board of Supervisors
APPROVED AS TO FORM
By:
County Counsel
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RESOLUTION NO. ~ 98
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA
FOR ADDmONAL LmRARY SERVICES DURING FISCAL YEAR 1998-99
WHEREAS, the City of Dublin and the Alameda County Library are desirous of providing quality
library services to residents of the City of Dublin; and
WHEREAS, the services provided at'the Dublin Library have been historically reduced by the
County due to lack of funding; and
WHEREAS, the City Council of the City of Dublin wishes to provide additional funds in order
that the Library may be open on Monday from 1 :00 p.m. to 8:00 p.m., Wednesday from 1 :00 p.m. to 6:00
p.m., and alternate Saturdays from 12 noon to 4:00 p.m.; and
WHEREAS, the Dublin City Council has allocated sufficient funds for Fiscal Year 1998-99 to
maintain the additional hours of Library Service to the residents; and
WHEREAS, the County of Alameda has agreed to provide the additional Library hours at the
Dublin Branch of the Alameda County Library System.
NOW, TIffiREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby .
approve the attached Agreement between the City of Dublin and the County of Alameda for additional
Library Services and further authorizes the Mayor to execute said agreement.
PASSED, APPROVED AND ADOPlED this 7th day of July, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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EXHIBIT B