HomeMy WebLinkAboutReview of Planning Commission Mtg Format 5/5/86
CITY OF DUBLIN
PLANNING COMMISSION
AGENDA STATEMENT/STAFF REPORT
Meeting Date: May 5, 1986
TO:
Planning Commission
FROM:
Planning Staff
SUBJECT:
Review of Planning Commission Meeting Format
EXHIBITS ATTACHED:
Background Attachments:
1 - Sample Organization of Planning Commission
Agenda
2 - Model Agenda
3 - Procedures for Chairing Meetings
4 - San Ramon Planning Commission Agendas
5 - Alameda County Board of Supervisors
Agenda (Page 1)
RECOMMENDATION:
#f" Consider and Provide Input
FINANCIAL STATEMENT:
None
DESCRIPTION:
On
format.
items:
March 17, 1986, the Planning Commission decided to review its meeting
The Planning Commission was particularly interested in the following
1) New Starting Time (7:00 p.m,)
2) Normal Ending Time (11:00 p.m.) and Cut-Off Time for New
Items (10:30 p,m,)
Other items the Planning Commission may want to consider include:
3) Speaker Slips
4) Summary of Planning Commission Procedures
5) Order of Presentation
1, 7:00 p,m. Starting Time
The Planning Commission suggested a new starting time of 7:00 p,m"
instead of the previous 7:30 p.m. starting time. The advantages of an
earlier starting time may be 1) less time spent waiting for the meeting
to start, and 2) an earlier ending time, The disadvantages may be
1) since the City has not acquired its own permanent meeting room, the
Staff may have difficulty setting up the tables and chairs in the
Library meeting room for the earlier meeting time, and 2) applicants and
citizens who work out of the area may have difficulty commuting, having
dinner, and arriving for an earlier starting time,
ITEM NO.
g.1
2, 11:00 p.m. Ending Time and 10:30 p,m, Cut-Off Time for New Items
The Planning Commission suggested a normal ending time of 11:00 p.m. and
a cut-off time for new items at 10:30 p,m, This new item would be a
courtesy to applicants and citizens to let them know that 1) if a new
public hearing item has not come up for discussion by 10:30 p,m., the
item would be continued to the next meeting, and 2) a public hearing
item would typically be ended or continued at 11:00 p.m, instead of
going on until 12:00 midnight or later, A review of the last 12
Planning Commission meetings over the past six months shows that 8
meetings (75%) lasted 3 1/2 hours, or less, while the other 4 meetings
(25%) lasted 4 1/2 hours or more. The 3 1/2 hour meetings could have
been accommodated by meetings from 7:30 p.m, to 11:00 p,m. The 4 1/2
hour meetings would not have been completed by 11:00 p,m" even if the
meetings started at 7:00 p,m.
3. Speaker Slips
The Planning Commission may want to use simple "speaker slips" as an
easy way of 1) better identifying a speaker's name, address, and
comments for the record, 2) helping to coordinate testimony for and
against an application, 3) facilitating comments from those who attend
the meeting but do not want to speak, and 4) allowing for future notice
or contact.
4, Summary of Planning Commission Procedures
A short summary of Planning Commission procedures could be prepared and
attached on the end of the Planning Commission Agenda to explain the
basic Planning Commission procedures to those who are not familiar with
them.
S. Order of Presentation
For public hearing items, the Planning Commission may want to formalize
the following order of presentation:
1) Summary Presentation by Planning Staff
2) Questions by Planning Commission
3) Comments by Applicant
4) Comments by Others in Favor
5) Comments by Those in Opposition
6) Rebuttal by Applicant if Necessary
7) Additional Comments by Staff as Appropriate
A clearly established order of presentation would provide applicants,
proponents, and opponents an understanding of the most appropriate way
of presenting their comments,
Staff recommends that the Planning Commission consider these and any
other revisions to the Planning Commission meeting format. Attached are
sample agendas and background information from various sources. Following
Planning Commission consideration and input, Staff will prepare preliminary
draft format revisions for Planning Commission action.
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Sample Organization
of a Planning
Commission Agenda
Appendix B
General Order of Business:
1, Minutes
2. Personal Appearances'
3. Scheduled matters:
o Consent items"
o Planned development districts
o Public hearings
(present policy to schedule early in evening
if high public interest)
o Subdivisions
o Use permits
o Appeals
4. Adjournment
Addressing the Planning Commission:
The public is invited to speak on any item under discussion by
the planning commission, after receiving recognition by the
chairman.
Please walk to anyone of the microphones located at the
rostrum directly in front of the commission or on stairs, and
after receiving recognition from the chairman state your name
and address and the purpose for appearing.
Generally speaking, the order of presentation after
introduction of an item by the chairman will be:
1. Summary presentation by staff
2. Questions by the commission
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3. Comments by the applicant
4. Comments by interested citizens
5. Additional comments by the applicant, as appropriate
6. Additional comments by staff, as necessary
At the close of the testimony, the matter will return to the
planning commission for discussion and action.
Items that generate a large amount of citizen interest may be
taken out of their regular position on the agenda at the
discretion of the planning commission as an accomodation to
the public.
* Personal Appearances
The planning commission invites citizen participation
regarding the affairs of the city, Any citizen desiring to speak
on a matter that is not scheduled on this agenda may do so
under personal appearances at the beginning of each session,
As a matter of policy, the planning commission does not take
immediate action on items presented under personal
appearances.
* * Consent Items
Items that require little or no discussion by the planning
commission, public, or applicant, are considered as "consent
items," regardless of their position on the planning
commission agenda. The planning commission will act on
these items in one motion at the beginning of the meeting, If
any concerns are expressed regarding such an item, it will be
considered by the planning commission in its regular position
on the agenda, Approval by the planning commission of
"consent items" means that the staff recommendation was
approved together with any conditions or requirements as
stated in the recommendation. If an applicant does not plan to
arrive at the beginning of the planning commission meeting, it
is suggested that he phone the planning department secretary
the day of the planning commission meeting to learn whether
or not his item is considered to be a consent item. Those items
acted upon by the planning commission as consent items will
be so noted and posted near the entrance to the Council
Chambers.
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VI-G Model Agenda 1
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Model Agenda
The following "model" agenda, procedure and notes are offered as an example
to expedite both commission action and public understanding.
Agenda
City of Progress
Planning Commission
Agenda
Monday, February 12, 1979
7:30 P,M,
City Council Chambers
201 Main Street
1. Roll Call
2. Minutes - January 8 and January 22, 1979
3. Hearing from the Audience on Items not Listed in the Agenda
Please limit your comments to three minutes, If you have an item that will
require extended discussion, please request that the item be calendared
on the regular agenda,
4. Discussion & Staff Briefing
A. Agenda additions and deletions
( , B, Items to be continued
C, Update on planning and legal matters
D. Items of discussion from commissioners
5. Consent Agenda
At this time, members of the public may present testimony to the com-
mission as to why any item should be removed.from the consent agenda
for a full and separate public hearing, Unless two commissioners request
a full public hearing, all consent agenda items will be acted upon in one
summary vote.
A. LC-78-23 Property NW of 302 Hill Street
JOAN FISHER
An application for a Land Conservation Permit in the
R1-10 and Hillside Overlay zone,
B, HS-79-1 939 Fir SI.
JOHN SCHWARTZ
An application to designate the JANE FIRST HOUSE as
a Historic Site,
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6. Public Hearings
For each of the following items the public will be given an opportunity to
speak, After a staff report, the chair will open the public hearing, At that
time the applicant will be allowed ten minutes to present the case, Mem-
bers of the public will then be allowed three minutes each to speak. After
all have spoken the applicant is allowed three minutes to summarize, and
then the hearing is closed, Commissioners may ask the speaker ql''''c-
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Time Certain: 8:00 P.M.
A. V-79-5 2306 Hoover St.
HOWARD PETERSON
An application for a Variance to construct a 1,000 square
foot, two-story office addition to an existing commercial
building without a commensurate increase in required
automobile parking, Under zoning, said increase re-
quires the provision of four additional parking spaces.
RECOMMENDATION: Adopt Resolution No. 79 -
approving the Variance conditioned on the payment
of an in-lieu parking fee.
P,C. ACTION:
B, CUP 79-1 3000 S. Main St.
G.A.HERBERT
A request for a Conditional Use Permit to construct a
three-story 39,000 square foot commercial building in
the South Commercial and Floodplain Overlay zones
RECOMMENDATION: Adopt Resolution No. 79 -
denying the CUP,
P.C. ACTION:
C, GP 79-1 R-3 Zone South of Grand Ave.
CITY OF PROGRESS
A proposed General Plan amendment to allow for a 20%
density bonus in the R-3 Zone for the provision of low
income housing. The existing zoning allows up to 30 d,u,
per acre; the proposed density bonus would allow up to
36 d,u, per acre.
RECOMMENDATION: Adopt Resolution No, 79 -
recommending adoption of the General Plan
Amendment.
P.C, ACTION:
I
I
7. Resolutions
The public may speak at the discretion of the commission.
A. Resolution 79-10 recommending to the City Council the adoption of
a specific plan establishing the location of street right-of-way for
Beech Ave. between 10th and 15th Streets.
B, Resolution 79-11 recommending that the City Council hold a joint
public hearing and work session with the Planning Commission to
discuss the improvement of processing discretionary permits,
B. Scheduled Matters
The public may speak at the discretion of the commission.
A. Review, revise, and adopt the Statement of Planning Goals for 1979,
Discuss and develop a preliminary work program to achieve the
adopted goals.
RECOMMENDATION: Adopt Resolution No. 79 - approving Plan-
ning Commission Goals for 1979.
P.C, ACTION:
(~
8, Review alternative approaches available to develop a Downtown
Precise Plan as requested by the City Council.
RECOMMENDATION: 1) Identify advantages and disadvantages
of each Precise Plan alternative.
2) Select the two most promising alterna-
tives,
3) Direct staff to prepare a detailed analy-
sis of the two best alternatives,
P,C. ACTION:
C. 1-79-2 309 Maple St.
ARLENE HAGEN
Planning Commission interpretation of the manufacture
of handcrafted miniature furniture as a home occupation.
RECOMMENDATION: Adopt Resolution No. 79-
approving handcrafted miniature furniture as a
home occupation,
P.C. ACTION:
9. Adjournment
AGENDA FORECAST: February 26, 1979
Review Solar Ordinance alternatives
CUP request to build Starview Hotel
Deadline for recommendations to City Council on Downtown
Precise Plan
Planning Commission Procedure
For those in the audience who are not familiar with the operation of a Planning
Commission, the following summarizes the procedure.
On matters concerning amendments to the Zoning Ordinance, the General
Plan, PRD Permits, Subdivisions and Zone Changes, the Planning Commis-
sion acts in an advisory capacity to the City Council. These items which are
approved are automatically forwarded to the City Council. These items which
are denied must be appealed if they are to go forward to the City Council.
On matters concerning Variances and Special Use Permits, the Planning Com-
mission is delegated the authority to take final action unless these items are
appealed to the City Council. Applicants or protestants of record should contact
the Planning Department staff for further information on the right of appeal.
For each item this evening, the Planning staff will present a report to the Plan-
ning Commission. On items for public hearing, the audience will be asked for
comment. Those wishing to speak are asked to come forward, speak into the
microphone, and give their name and address for the taped record, Those
speaking in favor are asked to speak first, then those in opposition, After those
speaking in opposition are heard, the applicant or one person speaking in favor
may be allowed a rebuttal.
The Planning Commission is anxious to hear all persons wishing to give tes-
timony, However, it is requested that each new speaker add new information,
and not repeat points which previous speakers have made, Persons not desir-
ing to speak, but wishing to be recorded as proponents or protesters of record,
may do so by submitting their name and address to the secretary,
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VI-C Model Agenda 3
4, VI-C ' Model Agenda
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Notes to the
Model Planning Commission Agenda
A clear, complete and easy to understand agenda is an important tool for
making meetings more effective and for making meetings shorter, While every
city is different, there are also many similarities. This MODEL AGENDA is
based on those similarities. Compare this model agenda to your existing
agenda and see if any of its concepts can be applied to your city, To aid in that
comparison, the following notes describe the reasons behind this particular
agenda design. You may want to use this agenda in its entirety or you may
want to borrow parts of it. Whatever your choice, hopefully it will lead to better
meetings,
A. Time and Place
For the benefit of the public, each agenda should have the day, date, time
and place of meeting,
B. Hearings from the Audience
If public comment is infrequent you may want to suspend time limits and
give your chairperson the discretion to limit comments, If, however, you
have lengthy public comments on a regular basis by one or two people,
a time limit can be quite helpful. If a citizen feels three minutes is too short,
the chair can suggest that the citizen meet with staff, submit their com-
ments in writing, or schedule a more lengthy discussion for a later agenda,
C. Discussion & Staff Briefing
Agenda additions, deletions and continued items should be announced
and a notice posted at the public entrance at the beginning of the meeting
so the public and the commission can adjust accordingly, Nothing is more
infuriating for a citizen than to wait through a long agenda only to find that
their item is to be continued,
Staff briefings are important and should occur early in the meeting while
everyone is still alert. If staff briefings are scheduled at the meeting's end,
commissioner's are tired and staff tends to shorten their comments so
everyone can go home,
D. Consent Agenda
In some cities there are a variety of permits in which the details are
normally resolved between staff and the applicant. Policy is clear and
permits are typically approved, The permit process exists to review ex-
ceptional cases where staff-applicant agreement cannot be reached or
cases where the applicant is trying to abuse the process, If you have
permits that fall into this category (e,g" view ordinances, sign ordinances,
technical or engineering permits), the CONSENT AGENDA may help you
reduce your meeting time, The consent agenda allows you to deal only
with the exceptional cases, cases where someone complains or where
staff indicates there are special circumstances, If this sounds applicable
to your city, discuss this option with your City Attorney,
E. Time Certain
Major items that generate high public interest can be set for hearing at a
TIME CERTAIN, This allows the public to come and listen and speak
without having to wait through items of little interest to them, This is a
courtesy that the public will appreciate,
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F. Ground Rules for Speakers
Most citizens who speak at public hearings are doing it for the first time,
They usually don't know the ground rules for speakers, By summarizing
these rules in the agenda, the public will be better prepared and the
commission will save time,
G. Permit Identification
The system used to identify various permits should be designed so they
are easy to interpret and are easy to remember, The identification system
used in this agenda consists of three parts, For example:
HS - 79 - 1
Historic Site - 1979 - first HS permit of 1979
By using identifiers that are easy to interpret, commissioners can quickly
scan the agenda and get an accurate summary of the type of items to be
discussed,
(
H. Recommendations
Where appropriate, the action recommended by staff is summarized, The
action to be taken by the commission (e,g., adopt a resolution, direct
staff) is listed, In some cases, staff may not have a recommendation and
this section can be omitted. Listing Recommendations on the agenda is
one of the more controversial aspects of this model form. Some people
feel that printing the staff recommendation on the agenda places too great
an emphasis on the staff opinion and makes the commission look like a
rubber stamp, Others feel that inclusion of a recommendation is an im-
portant bit of information and should be included, Further, they feel that
it improves meeting effectiveness since it clearly summarizes the type of
action to be taken and that commissioners exercise their judgment by
voting for or against the action. Both arguments have merit and each
commission must decide which approach is best for them,
I.
P.C. Action
This item allows commissioners, staff, and the public to record the final
action of the commission. In this way, the agenda becomes a quick
summary of the meeting's actions,
Permit Request Description
Each permit request should be described briefly, The key elements of the
application should be identified and the action required should be
identified,
Scheduled Matters
Planning Commissions spend most of their time responding to permit
requests, They usually react to applications, and consequently they have
little time to anticipate problems and plan ways to avoid them, Remember
that you are a planning commission, not just a permit processing com-
mission. One way to spend more time anticipating problems and planning
is to schedule agenda items that are planning related. This model agenda
has two such items scheduled,
The first is a goal setting session that should be done once a year. At this
session, the commission should select the two or three high priority plan-
ning projects that should be completed in the next year. When these
projects are identified, a schedule should be established and regular re-
ports should be placed on the agenda at monthly intervals. In this way,
planning items will have a better chance to compete for your time that is
so filled with permit processing,
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vr-G Model Agenda 5
6 VI-G Model Agenda
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The second planning item is the development of a Downtown Precise
Plan - a request of the City Council. As these planning problems present
themselves, schedule time to think about them, Even if they get postponed
a meeting or two, by being on the agenda they gain a sense of priority
and become one step closer to being solved. Also, remember that you
work with your city council. If complex planning issues face your city, a
joint meeting between the City Council and the Planning Commission is
a good way to identify key issues and to begin the problem solving
process.
L. Agenda Forecast
The last item on this agenda is a forecast of the coming meeting. This is
helpful for scheduling and continuing of items, If the next meeting is al-
ready overbooked, the chairperson will know that items on this agenda
should not be continued if at all possible.
M. Planning Commission Procedure
As an alternative to describing commission procedure at the beginning
of each section, you may summarize all procedures on a single page and
simply append it to the agenda.
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VI-E Sample Organization 5
B. In addition, these Rules of Procedure may be amended at any meeting 0
the Planning Commission by a majority of the membership of the Co -
mission provided that notice of the proposed amendment is receive
each commissioner not less than 5 days prior to said meeting.
Selection and Responsibilities
of Chairperson and Vice-Chairperso
Being Chairperson is a rewarding experience but involv s a number- of
responsibilities in addition to running the Commission meeti gs, Normally, a
lot of extra time is spent both preparing for such meetings nd working with
the Planning Director and others on various matters such a hose noted below.
Those Planning Commissioners who have not se ed as Chairperson
might discuss the responsibilities with the present or fo er chairperson to get
a better idea of what is involved,
It has been the Commission's practice for Co mission members to take
turns being the chair and the vice-chair. Someti s members serve one term
and sometimes two consecutive terms, Senior," y is often a consideration but
does not have to be a deciding factor, Also consideration should be given
to a member's ability and effectiveness a chair in making the selection, Of
course, sometimes individual Commissio members prefer not to be the vice-
chairperson and/or the chairperson and at should be respected,
The following is a list of many of e Planning Commission Chairperson's
responsibilities. A number of these can fall on the vice-chair in the chair's
absence,
1, Preside at all meetings of t
2, Call special meetings of t Commission in accordance with legal require-
ments and the Rules of rocedure.
3. Sign documents of th Commission,
4, See that all actions f the Commission are proper.
S, Assist staff in det mining agenda items,
6. Appoint commit es as necessary.
7, Serve as Chai erson of Minor Subdivision Committee - review and sign
documents.
8, Assist staf In determining whether certain matters can be handled admin-
istratively, r should come to the Planning Commission,
9, Assist aff in certain zoning enforcement matters.
10, Atten certain City Council, County Planning Commission and other meet-
ings s the Planning Commission's representative,
11, Co municate informally as necessary with the Mayor, City Council mem-
be s and City Manager on certain Planning Commission matters,
ssist in the orientation and education of new Planning Commission
members,
Write and approve letters on behalf of the Planning Commission,
A TT ACHMENT 3
-
Procedures for Chairing
Meetings
The following steps are normally appropriate for regular Planning Com-
mission meetings:
1. Call the meeting to order promptly at the appointed hour (if a quorum
exists), --
2. Roll Call. Ask the staff to call the roll.
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3. Update Agenda. Ask whether staff or commissioners have any proposed
changes to the agenda and indicate when and how those new items will
be considered,
4. Minutes. Note the minutes on the agenda and, unless changes are nec-
essary, ask for a motion to approve them, Voice vote is sufficient.
5. Communications. Announce that this is the time on the agenda that any
member of the audience may comment on any matter which is not listed
on the agenda,
6. Announce to the audience certain Planning Commission procedures:
The Planning Commission normally ends its meetings at 11 :00 p.m.
even if it necessitates carrying items over to another meeting, The
Planning Commission will not consider a new item on the agenda after
11 :00 p,m" except under unusual circumstances.
In order to assist in completing the agenda items, please be brief and
to the point - preferably 2 to 5 minutes, The maximum time limit is
15 minutes unless prior arrangements have been made.
Please use the microphone and write your name and address on the
sign-in sheet provided for the record,
7. Consent Items: All matters listed under consent items on the agenda are
considered routine and will be acted upon (roll call vote) without discussion
by the Planning Commission unless any Commission member or member
of the audience has a question or wishes to make a statement or discuss
the item, In that event, the chairperson will remove that item from the
regular consent items and place it for separate consideration, Be sure to
ask if anyone wishes an item removed from the regular consent items,
Take up such items next, as first regular agenda items,
8. Regular Agenda Items:
1, Announce the item.
2, Ask the staff to present the staff report.
3, Ask the Planning Commission if they have any questions for the staff,
4, Open the public hearing, If it is necessary to continue the public hear-
ing, make sure that the hearing is opened (and not closed) and con-
tinued to a specific time and date, (See below: "9, Public Hearings")
5, Invite the applicant to speak,
6, Invite others in favor of the application to speak,
7, Invite those in opposition to speak.
8. Ask the staff if any written communications have been received and,
if so, have them either read into the record or summarized as
appropriate,
9. Allow, if necessary, the applicant to make a rebuttal statement. This
must be brief and limited to a rebuttal of comments made by those in
opposition,
10, Close the public hearing,
11, Ask the Planning Commission if they have any questions for the staff
or public hearing speakers,
12, Turn the item over to the Planning Commission for discussion. It may
be appropriate to focus or structure the discussion regarding certain
issues or questions. If the Commissioners do not volunteer comments,
it may be necessary to ask individual Commissioners what they think
about specific points. Normally, the Commission should first discuss
land use and zoning issues, and then deliberate on specific conditions
and details rather than mixing the two or beginning with details,
13, After a motion and second are made, restate the motion or at least
get confirmation from the Planning Commission that everyone is clear
on the motion prior-to voting,
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14, Call for the question (vote), Roll call vote is needed for all
applications.
15, Following the voting, announce the Planning Commission's action
to the audience. Indicate whether the action is final or whether it is a
recommendation to the City Council. Indicate when the City Council
is scheduled to consider the matter and encourage participation, In-
dicate, if there are any questions regarding this action, possible
appeal procedures, etc., that the Planning Department should be con-
tacted for assistance,
9. Public Hearings: Ask those who are for and against a proposal to speak
at the public hearing in the following sequence:
A. Staff report of background and recommendation,
8, Applicant's statement.
C, Proponents of the proposal statements.
D, Opponents of the proposal statements,
E, If necessary, a rebuttal from the applicant.
F. Instructions to audience: If you decide to speak, please start by
giving your name and address and completing the sign-up sheet
at the podium, Then tell the Commission your concerns, We want
your views; don't worry about how to say them. If several people
have spoken, try not to be repetitious, If there are several with the
same concerns, please try to appoint a spokesperson, The Com-
mission is particularly interested in the specifjc reasons you are
for or against a proposal because the Commission's decision
needs to be based on specific reasons,
Adjournment: Prior to adjourning the meeting, ask staff whether the
meeting needs to be adjourned to a specific time and date,
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APR 1 21986
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CITY OF SAN RAMON
PLANNING COMMISSION
APRil 15, 1985
PUBLIC HEARINGS
~'ECE'VED'
APR 15 ;986:
2222 CAM I NO RAMON,
SAN RAMON CA. 94583
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7:00 P.M.
Welcome to the Planning Commission meeting.
No new matter will be commenced after 11 :00 P ,M. and meetings will be adjourned at 12:00
A.M., unless the commission votes to extend the meeting for 30 minute increments.
The Commission requests that members of the audience refrain from smoking during the
meeting.
Members of the audience may request to speak if the subject is listed as a PUBLIC HEARING.
Please fill out a green card (from the Secretary) and hand it to the Secretary at the beginning of
the meeting. The Secretary will advise the Chairperson when requests to speak are in hand. The
Chairperson will recognize you during the course of the hearing and may specify the number of
minutes you will be allotted to speak. Such limitation will take into account the number of
persons wishing to speak and the time available. The procedure for the hearing is to have staff
make a presentation, the applicant present the proposal and then the persons for and against the
item may speak. Finally, the appliC8nt has time for rebuttal. The hearing is then closed end
brought to Commission for discussion and action, There is no further comment permitted from
the audience unless invited by the Planning Commission,
If the applicant or his representative fail to attend the Public Hearing concerning his
application, the Planning Commission may take action to deny the application. An appliC8tion
may be entertained for continuance upon receipt of written notification of the app licant's
inability to attend the hearing,
1. CALL TO ORDER
2. ROLL CALL
3, PLEDGE OF ALLEGIANCE
4. GENERAL PLAN PUBLIC HEARING 7:00 P.M. - 9:00 P.M.
A) tialJillJO Pol icy
I. Density
2. Type and Mix
A IT ACHMENT If
C) Circulation Policy
1. Service level
2. Major arterials
3, Collector streets
4. Transit
5. ORAL OR WRITTEN COMMUNICATION
6. ADDITIONS OR REVISIONS
7. CONSENT ITEMS
7,1 Minutes of the January 21 , 1986 meeting.
7,2 Minutes ofthe March 18, 1986 meeting,
8. PUBLIC HEARINGS - CONTINUED ITEMS
8,1 Bedford Development Agreement
9. PUBLIC HEARINGS - NEW ITEMS
7.3 Home Occupation Permit 1-86; Loretta Nesbitt (Applicant and Owner)
Request to use a portion of the home as an office for a wedding consulting service
business,
The subject property is located at 3172 Riviera WftI (APN 212-172-27),
generally the northeast corner of Riviera WftI and Broadmoor Drive,
Pursuant to the California Environmental Quality Act of 1970, this use is
categorically exempt per section 1530 I.
9,2 Land Use Permit 8-86; Oak Creek Plaza Associates (Applicants and Owners),
Approval to establish a dental offica within an existing office complex in the limiteD
Office (0-1) District.
The subject property is located at 2817 Crow C..:lnyon Read (APN:
209-133-024- 7), generally the northwest corner of Crow Canyon Road and Twin
Creeks Drive,
Pursuant to the California Environmental Quality Act of 1970, this project is
categorically exempt per section 15301.
9,3 Land Use Perm it 3-86; Lisa Cortese (Applicant) and Paul Cortese (Owner),
Request to establish a 77 space recreational vehicle storage facility on a vacant
property,
2
The subject property is located at 2409 Deerwood Drive (APN: 208-260-024) I
approximately 300 feet west of the Old Crow Canyon Road/Deerwood Drive
intersection, north side of Deerwood Drive,
Pursuant to the California Environmental Quality Act of 1970, a Negative
Declaration is proposed.
9,4 Land Use Permit 6-86 and Variance 3-86; Bill Richards (Applicant and Owner),
Request to install an amateur radio antenna tower exceeding the 16 feet height limit
for accessory structures within a residential district.
The subject property is located at 9435 Olympic Fields Drive,
Pursuant to the California Environmental Quality Act of 1970, this use is
categorically exempt per section 15303,
9,5 Land Use Permit 4-86, Development Plan 4-86, Variance 4-86 and Sign Reviw
5-86; Carl Karcher. Enterprises (Applicant) and Crow Canyon Investment Co.
( Owners),
To install a drive-thru window and related facilities and alter the sign program
approved for the existing restaurant on the subject site,
The subject property is located at 3131 Crow Canyon Place. Southwest corner of
Crow Canyon Road and San Ramon Valley Boulevard (APN: 213-0 I 0-027).
Pursuant to the California Environmental Quality Act of 1970, a Negative
Declaration is proposed.
10. STUDY SESSIONS/COMMISSIONERS' ITEMS/STAFF REPORTS
10,1 Pacific RIM Policy Discussion
10,2 Traffic Mitigation Fees
11. Adjournment to a regular Planning Commission meeting on May 6,
1986 at 7:00 P,M. at the City Council Chambers at 2222 Camino Ramon,
San Ramon.
3
.~. - ',.)I
R'E:;eIVEO
MAR '(1986
BOARD OF SUPERVISORS
ALAMEDA COUNTY
RECESS MEETING
THURSDAY, MARCH 6, 1986
DUBLIN PLANNING
SUPERVISORS' CHAMBERS (ROOM 512)
FIFTH FLOOR
ALAMEDA COUNTY ADMINISTRATION
1221 OAK STREET
OAKLAND, CALIFORNIA 94612
BUILDING
EDWARD R. CAMPBELL
CHARLES SANTANA (CHAIRMAN)
FRED F. COOPER
ROBERT G, KNOX
JOHN GEORGE
1ST DISTRICT
2ND DISTRICT
3RD DISTRICT
4TH DISTRICT
5TH DISTRICT
MELVIN HING
COUNTY ADMINISTRATOR
RICHARD J. MOORE
COUNTY COUNSEL
WILLIAM MEHRWEIN
CLERK OF THE BOARD
The Board of Supervisors welcomes you to its meetings which are regularly scheduled each Tuesday, and your
interest is encouraged and appreciated,
ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA:
Please walk to the rostrum and after receiving recognition from the Chair, give your name and address, and your
comments or questions, In order that all interested parties have an opportunity to speak, please be brief and limit
your comments to the specific subject under discussion, Time limitations shall be at the discretion of the Chair or
Board,
Applause, signs and demonstrations are prohibited during Board meetings, The Board frequently finds that there
are one or two persons with opposite viewpoints in the audience and that they become intimidated from expressing
their views by demonstrations, The Board wants to encourage even small minorities to express their views, hence
this rule,
The agenda is divided into three sections:
SET MATTERS. These items are noticed hearings, work sessions and public hearings,
REGULAR CALENDAR. These items include significant financial and administrative actions of special interest,
are classified by program areas and are usually approved by a single majority vote for each program,
CONSENT CALENDAR - These matters include routine financial and administrative actions, and are usually
approved by a single majority vote,
Any member of the Board may request and receive a one-week continuance on any item appearing for the first time,
Pursuant to the Board policy, all matters for the next Tuesday's agenda shall be received by the County
Administrator prior to 3 p,m, on the preceding Tuesday and prior to 3 p,m, on the preceding Monday when a holiday
intervenes,
SET MATTERS
9:00 A.M.
S-l l673RD ZONING UNIT
Hearing on the pet1t10n of KENNETH BISIO to reclassify one parcel
containing approximately 3.56 acres from the C-N (Neighborhood Business)
and R-l-B-E (Single Family Residence, 20,000 sq. ft. m.b,s.a.) Districts
to the C-2 (General Commercial) District, located at 5349 Crow Canyon
Road, south side, approximately 600 feet east of Greenridge Road, Castro
Valley, bearing County Assessor's Designation: 85-5300-9-4.
PLANNING COMMISSION recommends approval of PD zoning.
PLANNING STAFF recommends denial of C-2 zoning,
CV~~C recommended against C-2 zoning.
- CONTINUED FROM JANUARY 23, 1986 (AGENDA ITEM S-2). FILE
2309
ATTACHMENT S