HomeMy WebLinkAboutItem 4.06 Build&SafetySvContr CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 16, 1998
SUBJECT: Annual Review of Building & Safety-Service Contract
with Linhart, Petersen and Powers Associates(LP2A)
Report Prepared by: Eddie Peabody Jr., Community
Development Director
EXHIBITS ATTACHED: 1. 1998-99 Estimated Building & Safety Workload
2. Historical Data 1995-1998
RECOMMENDATION: ` Receive Staff Report
FINANCIAL STATEMENT: In fiscal year 1998-99 it is projected that 1512 hours of
Building Official services and 10,656 hours of inspection, plan
check and specialized services will be required. Only those
hours required will be billed. If the 1998-99 hours of services
do reach the projections, the annual cost of services under this
contract will be $736,360.
DESCRIPTION:
Since July, 1995,the City of Dublin has obtained Building and Safety services on a contract basis
from the firm of LP2A. Due to cyclical construction activity, the City has found that the contract
arrangement best suits this service need. Building inspection and plan check needs have increased
dramatically since the economic upturn starting in fiscal year 1996-97. Earlier staff work suggested
that a cost benefit analysis should be done when a full time Building Official staffing was required
and a longer term (3-4 years)projection of stable or increasing inspection/plan check needs could be
done. Based on recent activity, staff believes that such an analysis is better warranted during the
1998-99 fiscal year as large scale commercial and residential development goes under construction.
Accordingly, staff will do long range cost/benefit analysis of longer range forecast workloads and
service options late next fiscal year.
The firm has received numerous positive responses on the City's Customer Service cards over the
past year. Their work has been exemplary and responsive to the City's needs. Customer requests on
the phone and over the counter have been handled quickly and efficiently.
COPIES TO: LP2A
41AITEM NO.
g:agenda/98/6-16bldg
- i,
In fiscal year 1998-99, the Building Official hours will allow for-6 hours per day and he will provide
general supervision and administrative duties, as well as plan checking of anticipated_projects. ______ _
— Ins—
- Inspection and_pla checking-services will require one full time Senior Inspector, one_full time _
- . -Senior Plans Examiner and three-fill time Inspectors. Additional outside plans examiner services
— - performed afLP2A's Pleasanton office will also be required for complicated commercial projects.
The assumptions used in estimating service needs are outlined in Exhibit 1. Exhibit 2 provides a
summary of historical workload data.
RECOMMENDATION:
Staff recommends that the firm of LP2A continue to provide building and safety services to the City
of Dublin in fiscal year 1998-99. All provisions of the July, 1995 contract with this firm, including
cost of various services will remain the same. Staff will return by next years' contract review with
an in depth analysis of various cost/benefit scenarios regarding future Building & Safety service
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PROJECTED 1998-99
BUI;LDJNG AND SAFETYWQRKLOAD
Estimated valuation of Permits Issued
$232,626,817
Estimated number of permits
1076
Estimated Inspections
17,339
Total Estimated new dwelling units issued
568
Total Estimated dwelling units finaled
681
Number of hours Building Official
1,512
Number of hours for inspection, plan check,
and outside plans examiner
10,656
Sienificant Proiects
. Hansen (Residential)
. K & B Highlands
. K&B Creekside (Residential)
. K&B Brookside (Residential)
. Villas at Santa Rita (Apartment Complex)
. Shea I & II (Residential)
. Jefferson at Dublin
. Starward Drive
. Summerglen
. Regal Theater
. Hacienda Crossings
. Autonation
. Good Guys
. Opus Industrial Area (2 bldgs.)
Amerisuites Hotel
Outback Restaurant
Amore's Restaurant
Emerald Point Office Project
EXHIBIT 1
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WORKLOAD & PERFORMANCE MEASURES
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ACTUAL ACTUAL ESTIMATE ESTIMATED
1995-96 1996.97 1997-98 1998.99
Building Valuation $20,566,185 $71,466,507 $139,454,187 $232,626,817
Permits Issued 814 1019 934 1076
Inspections 3,400 7,770 12,654 17,339
Dwelling Units Issued 41 407 415 568
Dwelling Units finaled 0 198 318 681
1998-99
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POSITION HOURLY HOURS/Est. TOTAL COST
RATE ESTIMATED
Project Manager/Struct. Plan Review $80 216 $ 17,280
CBO $65 1,512 $ 98,280
Plan Review $55 2080 $114,400
Sr. Building Inspector $55 2080 $114,400
Building Inspectors (3) $55 6240 $343,200
Permit Technician $25 912 $ 22,800
Outside/Special Plan Chk. $65 40 $ 26,000
TOTAL 13,080 $736,360
EXHIBIT 2
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