HomeMy WebLinkAboutItem 4.07 TranspPartProg #8
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CITY CLERK
File # D~][ll]~-3jQL
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 5, 1998
SUBJECT:
State-Local Transportation Partnership Program-State Local Entity
Agreement Supplement 008 (Cycle 8)
Report prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1) Resolution
2) Program Supplement No. 008
RECOMMENDA TION: /7 AVAdopt Resolution approving Program Supplement No. 008 and
f VV' authorizing the Mayor to execute the supplement
FINANCIAL STATEMENT:
The SB300 Program matches non-gas tax and non-IS TEA funded
transportation programs. This year's match is 24.54% for a
maximum of $98, 160 to Dublin for its $400,000 Street Overlay
program.
DESCRIPTION: The State-Local Partnership Program provides State funding for
local entities for transportation improvements on highway and exclusive mass-transit guideway projects.
This continuous program begins with an application submittal on July 1 of a given year, and allows a
maximum of two years to start and five years to complete a project. The intent of the Program is to
identify eligible locally funded projects which are ready to construct with a minimum of State planning and
reVIew.
The Master Agreement for this Program delineates the various responsibilities which the City must
undertake in order to receive funding. These responsibilities include contract administration, audits,
right-of-way purchases (where applicable), and completion of required paperwork. The Program
Supplement is project-specific. This Supplement 008 pertains to the Annual Overlay Project, which is
resurfacing the following streets:
Serra Court
Dover Lane
Millbrook Avenue
Frederiksen Lane
Dover Court
Langmuir Lane
Frederiksen Court
Mansfield Avenue
Oxbow Lane
Holanda Lane
This year's Annual Overlay Project has been combined with the Dougherty Road Improvements, and
Dougherty Road will also be overlaid from the Southern Pacific RR Right-of-Way to north of Amador
Valley Blvd. and receive SB300 funding.
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COPIES TO:
ITEM NO. M
g:agst\stlpp008.doc
The Annual Overlay project consists of removing and replacing failed asphalt concrete to a depth of 4" .
and resurfacing streets with a 2-inch overlay of asphalt concrete. Reinforcing fabric was used prior to the
overlay in order to prevent cracks from reflecting through the new overlay.
For Fiscal Year 1997-98 (Cycle 8), the State share of the project costs will be a maximum of$98,160.
Staff recommends that the City Council adopt the resolution approving Supplement No. 008 and
authorizing the Mayor to execute.
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RESOLUTION NO. - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AUTHORIZING THE MAYOR TO EXECUTE
AGREEMENT FOR SUPPLEMENT NO. 008 (CYCLE 8)
STATE-LOCAL P ARTNERSIDP FUNDS (SB300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111 adopted by
popular vote in June of 1990, and allocates funds to construct locally supported transportation projects
that require a minimum of State planning review; and
WHEREAS, the matching funds can be derived from various local sources, including Local Sales
Tax, proposition measures, the Transportation Development Act, Local Bonds, Assessment Districts,
Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's Annual Overlay Project has been accepted by the State-Local
Partnership Program as eligible for matching funds; and
WHEREAS, the City Council of the City of Dublin executed the Master Agreement and the Cycle
1 Funding Supplement at its meeting of October 21, 1991, the most recent cycle, Cycle 007 Funding
Supplement on October 15, 1996, and the amended Master Agreement executed on May 6, 1997;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approve and authorize the Mayor to execute the Agreement for Supplement No. 008 for Cycle 8, State-
Local Partnership Program Funds (SB300).
PASSED, APPROVED AND ADOPTED this 5th day of May, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
I,........
City Clerk
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PROGRAM SUPPLEMENT NO. 008
to
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO.
Date: April 3, 1998
Location: 04-ALA-0-DBLN
Project Number: SB98-5432 (DOl) .
E.A. Number: 04-928586
SLTPP-5432
This Program Supplement is hereby incorporated into the State-Local Tr
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks set forth on the following pages.
PROJECT TERMINI:
Various' City Streets
TYPE OF WORK: Overlay
LENGTH:
0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost I State Share Funds I
FY98 $ 98160
$ 403570 FY99 $ 0 $
FY** $ 0
City of Dublin
By
Matching Funds
Local OTHER
305410 $
OTHER
o $
o
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer ~ O'l-aQ ~O< O. l JDate
L..-1
<"p-1-~~
,
$.
98160.00
Chapter I Statutes
Item
Year
Program
I BC I Fund Source
AMOUNT
262 1997
2660-125-042
97-98
20.25.010.100
C 256010 042-T
96160.00
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04-ALA-O-DBLN
. 'SB98-5432(OOl)
DATE: 04/03/98
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$98160 to be encumbered and reimbursed as follows:
FY 97-98 $
FY 98-99
FY 99-**
98160
o
o
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2. The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project
cost in the approved State/Local Partnership Program
Application and accepts any consequent increase In
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
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04-ALA-0-DBLN
SB98-5432(001)
DATE: 04/03/98
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SPECIAL COVENANTS OR REMARKS
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Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guidelines as limited to certain maximum costs and
to non-early reimbursement projects of $300,000 or less.
5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is
24.54%.
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