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Home My WebLink AboutItem 4.01 Draft Minutes 11-19-1996 1 . ..' e: ",!-. REGULAR MEETING - November 19. 1996 A regular meeting of the Dublin City Council was held on Tuesday, November 19, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Houston. ,............................~........ RO LL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None ...... .......~. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ...............+................. INTRODUCTION OF NEW EMPLOYEES 7:02 p.m. 3.1 (700-10) Administrative Services Director Rankin introduced the Citis new Finance Manager, Fred Marsh who began his employment with the City yesterday. Fred comes to us from the City of Morgan Hill where they had quite a bit of development related accounting. Prior to that, he was with Maze and Associates, so he is somewhat familiar with our organization and the people here. Lt. Farruggia commented that he also grew up in Morgan Hill. Lt. Farruggia introduced two new Deputies with the Dublin Police Services: Joe England and Pat Johnson. He has had an opportunity of working with them in the past. Deputy England is a 9 year veteran of the Sheriff's Department and recently completed the 13 week field training program here in Ou blin. Prior to that he worked Z 1/2 years at the Oakland Municipal Court. Deputy England thanked the City Council for giving him an opportunity to work in the City of Dublin. His goal from the very beginning was to become a patrol officer for the City of Dublin. His wife also works with the Sheriffs Department as a Technician. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19,1996 PAGE 533 ~TEM NO. .4 ..L. Deputy Pat Johnson comes to us as an 8 year veteran from ETS where he was part of the AC Transit contract. He also worked at Bailiffs. Deputy Johnson stated he felt very fortunate to work with the City of Dublin. This is a community oriented department. He pledged he will do the best he can to make the City proud. .' . .........+-.. PROCLAMATIONS 7:05 p.m. 3.2 (610-50) Mayor Houston read a proclamation declaring the week of November 24, 1996, as National Family Week and encouraged all residents to observe this week with appropriate ceremonies and programs in appreciation of our families. The proclamation was presented to Scott Adams who thanked the City for support of this family issue. 7:07 p.m. 3.3 (610-50) Mayor Houston read a proclamation declaring Thursday, November 21, 1996, Education Day in the City of Dublin and urged all residents to recognize the importance of a quality public education system in our City. No one was present to accept the proclamation. .--. _......~... 7:10 p.m. Bonnie McCamon, 6700 Dougherty Road #109 stated she was on the Arroyo Vista Board of Directors. She passed out a proposal at the previous meeting (Dublin Housinz Authority) and at this time passed out additional material on the subject of child care. She has been getting continued support throughout the City. They are trying to work for the whole community on child care issues. She requested that the City Council review and know that they want to move forward with child care. Child Care Program at Arroyo Vista (950-70) . ........~. 7:13 p.m. Lee Carpenter, Director of Bands at Dublin High School reported that over the last 15 years the Dublin Guard has won numerous awards. They have performed in 6 states and 2 foreign countries, including Ireland. Over] ,000 Dublin students have .'; CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 534 Request to Use Senior Center for Bingo Games (240-10) . participated in the Irish Guard. Two years ago the Band Boosters were forced off the campus with their bingo games when they went to non-smoking. They would like to use the Dublin Senior Center for their bingo activities. Their activities are in the evening. They also want to access the kitchen. They feel it is in the interest to have both the support of the School Board and the City Council. They requested that Staff be directed to work with them on this. Cm. Burton asked about the smoking issue as this facility is on school property. Mr. Carpenter said they would request smokers to go outside. They would have smoke breaks during the evening. Cm. Moffatt stated he had the same question. All the school's rules would certainly apply to this. This is still school grounds. Cm. Burton asked if they anticipated getting it free. Mr. Carpenter stated they would anticipate paying the standard fee that anyone else would have to pay. Shannon Center was discounted because it would conflict with too many other activities. They anticipate having between 125 and 135 people for each bingo night. They would like to have a continuous use contract for a year with provisions to bailout if they lose money. ._ Cm. Moffatt pointed out the restriction in the policy for booking more than quarterly. Mr. Ambrose stated there may be some regulations we need to look at including storage and also with regard to food service. Staff would need to take a look at the issues and how they could be dealt with. Mayor Houston stated he would like to see this looked into. It is a way to support the band program. City Staff could work with the school district and the band program. Mr. Ambrose stated it would be too short a time line to have this back to the Council on December 4th. Ms. Lowart pointed out a need to get input from the Senior Center Advisory Committee who make recommendations on the use of the senior center. This group meets monthly and will be having a meeting on Thursday morning. This issue is not currently on their agenda for the November 21 meeting. Cm. Barnes stated she felt it was important to run this past the advisory committee. .'., Ms. Lowart stated it would have to be added as an emergency matter to their Thursday agenda. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19,1996 PAGE 535 Mayor Houston requested that they add it to their agenda. By the second December meeting it could then come to the City Council. He questioned the bingo permit process. .,:' Mr. Ambrose stated it is issued by him and since he had not issued one in the last few years, he was rusty and would need to review the process. -------.'....'+ Water Service Regulations & Rates 0000-20) 7:19 p.m. Tom Ford stated he had an article from Georgean Vonheeder, on the DSRSD Board and he had hoped to make a presentation to the Council related to water rates, but his computer had problems and he had been unable to prepare his report. Mr. Ford felt her calculations are very misleading and stated he found 8 errors. He urged the City to look closely at the water rates issue. ...........................~,....................... CONSENT CALENDAR 7:20 p.m. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: . Approved (4.1) Minutes of Regular Meeting of October 15, ] 996; Authorized (4.3 600-40/480-30) the Mayor to execute a contract with the Dublin Housing Authority for administering FY 1996-97 CDBG fund expenditures of $21,910, to make ADA modifications at Arroyo Vista; Approved (4.4 300-40) the Warrant Register in the amount of $1,068,732.19. Cm. Burton pulled Item 4.2 from the Consent Calendar and stated he felt it was important to give this item more attention than a Consent Calendar item. Dublin chJ1dren going to Dublin schools should be emphasized It is 7 or 8 miles to get to Livermore from East Dublin and no buses are to be provided We have room in Dublin and tbey would have to bUild more facJ1ities in Livermore. We should add suggestion to the resolution of the fact that we WIll be driving J 00 or so cars to Livermore and then going to pick them up in the afternoon. This is a substantial environmental impact. This will be significant because of congestion on the freeway: He requested that we include environmental consideration in the terms of the resolution. em. Burton pointed out that on the back page of the resolution we state we wIl1 support the petition to the Alameda County Office of Education. He stated he had not seen this petition. CITY COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 536 .> . -..: , .- '-, ,." Mr. Ambrose stated the petition was submitted directly Dvm the property owners to the County Department of Educafjon. The City is not directly involved in this. Senior Planner Cirelli stated it is basically the property owners of the recently annexed area of eastern Dublin. The Alameda County Surplus Property Authority also signed the petition To her knowledge no one refused to sign it. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council adopted, with the inclusion of a paragraph about the traffic impacts, (4.2 515-20) RESOLUTION NO. 128 - 96 SUPPORTING THE PETITION TO TRANSFER TERRITORY FROM THE LIVERMORE VALLEY JOINT UNIFIED SCHOOL DISTRICT TO THE DUBLIN UNIFIED SCHOOL DISTRICT ..............,..+..., . 1-580/1-680 LOCAL MATCH CREDIT FOR FUTURE MITIGATION MEASURES AND COMMITMENT TO CURRENT PROTECT LOCAL MATCH SHORTFALL 7:35 p.m. 8.1 (800-30) Public Works Director Thompson presented the Staff Report and stated Alameda County Transportation Authority (ACTA) has prepared an environmental document for the proposed 1-580/1-680 flyover project. In that document, two potential roadway mitigations were identified on Dublin Boulevard due to increased traffic to and from the new ramps into downtown Dublin. One of these improvements is the potential need for an additional right turn lane from eastbound Dublin Boulevard to southbound Village Parkway, which leads to a northbound on-ramp for 1-680. The other is the need for a second left turn land from westbound Dublin Boulevard to southbound Amador Plaza Road, which leads to a southbound on-ramp for 1-680. These improvements will be needed if and when the West Dublin BART station opens at the south end of Golden Gate Drive. Mr. Thompson stated it is proposed that Dublin receive $150,000 local project match credit for accepting the responsibility for constructing two future potential mitigation lane projects on Dublin Boulevard and that Dublin commit to fund the existing $116,760 local match shortfall from the $150,000 credit. Mr. Thompson stated Francis Lowe and Christine Monson were present to answer any questions the Council may have. Cm. Burton commented in the real estate business, they call this creative financing. .." Mayor Houston felt the important thing is we want all the money we are entitled to. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 537 Christine Monson stated it was a pleasure to be here. Dublin's Staff has worked diligently with ACTA staff to resolve this issue for a year now. Credit is due to the City of Du blin for stepping forward and resolving this. The final ACTA action will be at their December Board meeting. All of the jurisdictions in the Tri - Valley have committed at some point. Danville has said they prefer to pay as part of a fee. .' On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 129 - 96 ACCEPTING $150,000 FROM AlAMEDA COUNTY TRANSPORTATION AUTHORITY (ACTA) IN 1-580/1-680 PROJECT LOCAL MATCH CREDIT FOR DUBUN'S AGREEMENT TO FUND POTENTIAL FUTURE PROJECT ROADWAY MITIGATIONS ON DUBUN BOULEVARD, AND COMMITTING TO FUND THE CURRENT $116,760 LOCAL MATCH SHORTFALL Mayor Houston requested that a letter also be sent to all member jurisdictions of ACTA so they are aware of this as soon as possible. Cm. Burton agreed to add this to the motion. ........'..._......._....___'+.____.'________'.'m.__n' ADOPTION OF RADIO AMATEUR CIVIL EMERGENCY SERVICE (RA rES) PLAN ._. 7:40 p.m. 8.2 (520-30) _ . .' Community Safety Assistant Johnson presented the Staff Report and stated in accordance with State guidelines and the City's own emergency operations plan, Staff has developed an operational plan for the use of amateur radio equipment. In the event of a major disaster, this equipment will be used to make contact with surrounding agencies and emergency shelters. The equipment will be operated by licensed volunteer radio operators. Mr. Johnson pointed out that Ed Deimer was present to handle any technical questions that may arise. Cm. Moffatt commented he felt this was an absolutely fantastic idea. The volunteers should be exalted for stepping forward. This is a wonderful plan. Mr. Johnson reported that we have 73 licensed radio operators in this area. They responded to the Lama Prieta disaster. Mayor Houston requested that the City's emergency exercise incorporate information about this. e.- Crn' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 538 .: ., .." Mr. Ambrose advised yes, Staff would consider this as part of the simulation exercise. Cm. Burton asked about the assignment and how this would work. Mr. Johnson stated as a City employee, he would coordinate with the operational area. He explained how the process would work. On motion of Cm. Moffatt, Cm. Barnes, seconded by and by unanimous vote, the Council adopted RESOLUTION NO. 130 - 96 ADOPTING A RADIO AMATEUR CIVIL EMERGENCY SERVICE (RACES) PLAN __uUUUU.UdU+- .......... TRAFFIC IMPACT FEE AGREEMENT FOR 1-580 FREEWAY INTERCHANGE IMPROVEMENTS 7:46 p.m. 8.3 (110-30/600-40) City Manager Ambrose presented the Staff Report and advised that in January of this year, the City Council adopted an 1-580 freeway interchange fee for Eastern Oublin to pay back the City of Pleasanton for the oversizing of the 1-580 interchange at Hacienda Drive and at Tassajara Road. An agreement is now proposed between Dublin and Pleasanton to condition and set parameters for the transfer of these fees, once collected. Mayor Houston stated he and Cm. Burton will serve on the subcommittee to work with Staff to develop and negotiate a Dublin/Pleasanton Agreement for the handling and transfer of funds collected under the East Dublin 1-580 Interchange Fee. Mayor Houston requested that times be set up for them to get together. ...UUUUU. .~ REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES FOR INTERNET COMMUNICATIONS SYSTEMS AND EQUIPMENT. AND WEBSITE DESIGN SERVICES 7:48 p.m. 8.4 (180-10) Administrative Assistant Honse presented the Staff Report and advised that the City Council has expressed an interest in developing a City Website on the Internet. Mr. Honse explained the benefits of the Internet with regard to communication, public relations and information dissemination. Under system requirements, Mr. Honse explained: 1) individual workstation access via modem; 2) Internet access via LAN; and 3) need for assistance to evaluate options and to develop cost estimates. CITY' COUNCIL MINVTE5 VOLUME 15 REGULAR MEETING November 19 J 1996 PAGE 539 Mr. Honse stated Staff requested that the City Council authorize Staff to circulate the Request for Proposal for Computer Consultant Services and the Request for Proposal for Website Design Services. Once Staff has identified recommended providers and .. costs are known, a budget amendment will be required to proceed with service agreements. This will be presented at a future meeting. Mr. Honse stated the City of Livermore spent $5,000 on a Website. Fremont did one more elaborate and paid over $10,000 for the design costs alone. This is a situation that you get what you pay for. It is a time intensive area and while Staff could do it, it would take them from other duties. We have a whole list of goals and objectives and Staff is very busy. Mayor Houston stated he would like Staff to make it clear that the consultant can't sell us the equipment. This is not acceptable. Cm. Burton admitted he is one of the most ignorant people about computers. An expression going around is wait until next week because it will be obsolete. Why would we go to the top of the line now rather than as we need it. A serious question is 5 years from now what would we be looking at. Mr. Honse stated we know going in that equipment will become obsolete. We have been pretty careful. A great number of cities jumped in in the beginning, but we are not moving like that. We are not first in. We have cities we can look at as case studies. We want to buy equipment that has a life cycle of at least 5 years. The router .'. and the dataline is really the backbone and we can make yearly decisions. A router is to a computer as a foundation is to a house. We can make some pretty logical conclusions about capacity. We can determine which router is appropriate. We would like to phase this in over time. The consultant can advise us on certain other technical aspects of this. Cm. Burton commented that not long ago the server was the critical part. Mr. Rankin stated we would look at actually renting space on someone else's server, even to host the Website. It becomes quite complicated to maintain this. Mr. Ambrose stated we do have a server for other applications. Mr. Rankin explained that the router is like a big modem. We will request that the consultant come up with package a and package b. Our life cycles for equipment is typically longer than in the private sector. We will hang on to the 486's. Mayor Houston reported that just updating one part of his office has created a lot of problems. Phasing may be a difficult thing to do. We may need to do the lion's share in the beginning. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 540 .. I ! I .'-.; .- i , I ! I ] ..... i -., ."- -.. Cm. Moffatt felt it is a great idea to move ahead with a consultant and get some expertise that we need to understand how to develop the system. He would not want to jump immediately to the most expensive system. We could start with a simple webpage and then move up if our needs increase. Mayor Houston would like to see us get an RFP for the most advanced system. It's exciting to see what the City can do for the citizens. It will be efficient for City Staff as well. In the future, it may be the only avenue for information gathering. There are more and more applications to make it more economical for us. Mr. Rankin reported on a seminar he attended on permitting and stated this would not be our first project to undertake. Cm. Burton felt we should be careful as we proceed. He agrees with the RFP for both areas. Mr. Ambrose stated we would come in with options. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council authorized Staff to circulate the RFPs. .--...,...............".,~' CIVIC CENTER HOLIDAY DECORATIONS 7:26 p.m. 8.5 (200-30) Economic Development Manager Reuel presented the Staff Report and explained that in order to establish a theme to make the City inviting to visit during the holidays, per the direction of the Council as a high priority, an amount was included in the 1996- 97 CIP for holiday decorations at the Civic Center. Staff solicited proposals from a number of firms. Based on the two proposals received, the cost for installing and dismantling holiday lights at the Civic Center by Sierra Display is $3,000.84. Electrical work needed for extra roof mounted outlets by Richardson Electric is $315. Also included is $300 for miscellaneous lighting and equipment. The total cost for installing and dismantling holiday lights for the Civic Center will be $3,615.84. The first year operating costs will be approximately $500 for electricity. The annual operating costs are estimated at $2,100 for future years which include electricity, maintenance, set-up and take down. Sufficient funding has been included in the budget. Cm. Burton asked if we would be buying the lights. Mr. Reuel stated we would be buying them and they would store them for us. If we don't like the color, we could change them from year to year. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19,1996 PAGE 541 Cm. Barnes felt we could add to and/or change the decor in future years. Cm. Barnes stated her original proposal was to light the clocktower but this would not .'_' be practical in light of the winds. This proposal will give a nice holiday feeling. Mayor Houston stated he had not thought of who would be assigned this project and commented it was interesting that it was assigned to Mr. Reuel in Economic Development. Mr. Reuel stated we have one of the best areas in front of our Civic Center of any location he has seen in the Bay Area. In the future, we could ask companies in Dublin to sponsor portions of the display. Many cities in the U.S. have been very successful with programs of this type. Mayor Houston stated he has been on record all year that this should be supported by the business community and/or service clubs should pay for this. Cm. Moffatt stated he felt all green lights might be too dark, but maybe an assortment would be better. Cm. Barnes felt red, green and white would be the best since these are holiday colors. On motion of Cm. Barnes, seconded by Cm. Burton, and by majority vote, the Council . authorized Staff to enter into a contract with Sierra Display for the lighting of the Civic::' Center per their proposal dated November 12, 1996. Mayor Houston voted against the motion. Mr. Ambrose advised that when Mr. Reuel was in Redding, he won awards for decorations on his own home. Mr. Reuel stated Brighton Court will be brighter this year with Christmas lights on his house. -----.........,-- ~ "......... OTHER BUSINESS 8:13 p.m. DSRSD Liaison Meeting (610-05) Mr. Ambrose reminded the Council that he, Cm. Barnes and Mayor Houston had a DSRSD liaison meeting tomorrow at 4 p.m. They will be talking about restaurant connection fees. ---_..........".."'~~" .-:- . .- CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 542 DRF A Dissolution (540-] 0) .- Mr. Ambrose stated the DRFA Board met to talk about critical issues of dissolution. It is now important for both full Councils to be kept apprised. A special DRFA meeting should be scheduled which would include alternates. The DRFA Board last night identified December 9, at 6 p.m. for this special meeting. .. ..................~.u Storm Damage (550-80) Mr. Ambrose felt the Council had probably gotten calls about storm damage on November 16 and 17. One of the major problems was up at VCC and the contractor has been up there pumping concrete in to stabilize. Mayor Houston thanked Mr. Thompson for coming out Sunday morning on the floods. uuuuuuu.~ ... City Tree Lighting Ceremony (950-40) . Cm. Howard asked if the tree lighting was being held on December 2. Mayor Houston stated it would and he had 6:30 p.m., on his calendar. This was verified. ........u+. Civic Center Office Availability (200-10) Cm. Moffatt noted that we have an empty office upstairs and has asked if there were any plans to rent this to the new Congress Lady. It is to our advantage to have somebody in the building here. He requested that we look into inviting our State or Federal representative to have an office at the Civic Center. Mayor Houston requested that Staff make an overture to our new congressional representative to utilize this space. We should do this asap. .um,+'....,.....u Water Services within City of Dublin (1000-10) Cm. Moffatt reported that there is a window of opportunity now if the City wants to establish a water agency. There has been a lot of interest in water costs and he felt it ._: will get to a point where other local cities are going to start splitting up the basin and CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19,1996 PAGE 543 wanting a percentage of it. The City might want to get more involved in water issues in this area. The City Attorney might outline how this could take place. There are .. .- statutes in the code and there can be a lot more action taken by the City. We are in full control of this if we want to be. The new Council might want to think about this and look into it. Cm. Barnes requested that the City Attorney prepare something for the Council on what is required in taking over water. Mayor Houston felt we need to define what the issue is before we take it over. Cm. Barnes felt if we can do it better for our citizens, we should look at this. Mayor Houston felt we should define what the pros and cons are and work with DSRSD and maybe another consultant. The Council requested that this issue be agendized for discussion at a future meeting. Cm. Burton agreed with the idea of pursuing what can be done with the water situation. There is a public perception that the City is responsible for water. They don't understand what DSRSD is all about. ,+.....d..,.. .' Fireworks (650-60) Cm. Barnes stated she would like to bring back the fireworks ordinance to define a little more tightly who is entitled to take out a fireworks permit. Maybe we should look at allowing the permits to only go to the youth organizations. The adult organizations have other ways of raising funds, but apparently, this is the only means that the youth have of raising money. We could look at limiting it. Bring the issue to a fu ture meeting. ...-.d..U'f> ... 1-580 Freeway Cleanup (800-30) Cm. Burton stated the planned cleanup on 1-580 is off because they couldn't get enough people to make it worthwhile. He advised Mr. Thompson and stated he had canceled with Caltrans. .u_...... .+ .. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 544 .. , I , I ."., .- Appointment (] 10-30) Mayor Houston advised that he will be resigning his alternate position through the Mayors' Conference on ACTA and going in as alternate for Mary King on the work committee. 'H~' Demographic Information (420-60) Mayor Houston advised that he had talked to Dawn Mayhan of Du blin Little League and they may have to split their league. In talking to the Williamsport people and her, they may need to work with the Planning Department to get some kind of estimates on projected growth numbers in order to split the league. He requested that Planning provide information to DLL. Mayor Houston stated also on the baseball front, Ed Cornelius of Oublin Pontiac/ Toyota told him they have a problem with dust coming from our fields at the Sports Grounds. It costs them a lot of money to keep having to wash their cars. Is there any other alternatives? They are certainly helping our City so if we could work something out it would be appreciated on all sides. 'H"HH~ .. Police Statistics (580-60) Mayor Houston commented on the report from Chief Rose related to crime statistics. We are down 7% from the previous year. He had questions about the reduction in stolen vehicle category, and asked for an explanation. Lt. Farruggia stated he would specifically ask the detective who handled this and will report back at the next meeting. Mayor Houston stated we seem to be going in the wrong direction on robberies. Cm. Burton asked about the reported crimes with feet and hands. Lt. Farruggia elaborated on this and stated this is a figure that's easy to track. .uu.u................. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19,1996 PAGE 545 Televising: of Upcomin~ Council Meetings 0050-50) Mr. Ambrose reminded the Council of the 2 City Council meetings scheduled for .'_.- December 3 and December 4. He asked if the Council felt both should be taped for televising. Mayor Houston did not feel that the December 3 meeting would need to be televised. The Council agreed. ...................., ~.., ..,...... ..,... ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:31 p.m. ...,.... ..............'-+.--- Mayor ATTEST: City Clerk e: .-- . , CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING November 19, 1996 PAGE 546 .. .,: .. :." - REGULAR MEETING - December 3. 1996 A regular meeting of the Dublin City Council was held on Tuesday, December 3, 1996, in the Council Chambers of the Oublin Civic Center. The meeting was called to order at 7:05 p.m., by Mayor Houston. '......-.+ ......., ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None .-...-.................'..'.-+- PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. .'. PUBLIC HEARING - PA 95-043 REALIGNMENT OF THE ESTABLISHED RIGHT-OF-WAY LINE FORA NEW ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD BETWEEN GOLDEN GATE DRJVE AND REGIONAL STREET 7:06 p.m. 6.1 (670-40) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and stated this item was continued from the November 4, to the December 3, 1996 City Council meeting. Since the item was continued to a specific date and since there will not be a regular meeting on that date, the item needs to be officially continued to December 4, 1996. A full Staff Report will be presented at that time. On motion of em. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council continued the public hearing to December 4, 1996. ,......... ......"....+. CITY' COUNCIL MINUTES VOLUME. 15 REGULAR MEETING December 3, 1996 PAGE 547 CERTIFICATION OF NOVEMBER 5. 1996 ELECTION RESULTS 7:07 p.m. 8.1 (630-10) . City Clerk Kay Keck presented the Staff Report and stated out of 13,454 registered voters in the City of Dublin, a total of 8,656 ballots were cast. Citizens voted for a Mayor for a 2-year term and for two Council seats for 4-year terms of office. In addition, a Council sponsored initiative related to term limits was placed on the ballot as Measure Y. Candidates for Mayor were Valerie Barnes and Guy Houston. Guy Houston received 5,911 votes and was elected Mayor. Candidates for the two Council seats were Ralph Hughes, Lisbeth Howard, Janet Lockhart and George Zika. Janet Lockhart received 4,530 votes and was elected to one of the Council seats. Lisbeth Howard received 3,144 votes and was elected to the other Council seat. Measure Y, which would limit service on the City Council to no more than 8 years received 5,395 yes votes and 2,186 no votes. Ms. Keck explained that it was necessary for the Council to declare the Ordinance providing for term limits duly adopted by the people. Once this occurs, the Ordinance . becomes effective in 10 days, or on December 13, 1996. Only those elected officials .. sworn into office after December 13, will be subject to the term limits ordinance. In summary, Staff recommended that the Council adopt the Resolution declaring the results of the November 5 General Municipal Election, and declare the Ordinance for Term Limits for the Office of Mayor and Councilmembers duly adopted by the people. Cm. Burton stated he would make the motion since he was the only one not running for something. Cm. Moffatt laughingly reminded him of all the golf balls he had been running after. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council adopted RESOLUTION NO. 131 - 96 RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 1996, DEClARING THE RESULTS THEREOF, AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW CITY COUNCIL MINUTES VOLUME. 15 REGULAR MEETING December 3, 1996 PAG-E 548 .- .- .-.-. .. .-,; .... and declared ORDINANCE NO. 18 - 96 PROVIDING FOR TERM UMITS FOR THE OFFICE OF MAYOR AND COUNCILMEMBER duly adopted by the people (to be effective on December] 3, 1996). ,....+. PRESENTATION OF PLAQUE TO COUNCILMEMBER MOFFATT IN RECOGNITION OF 15 YEARS OF SERVICE ON THE DUBLIN CITY COUNCIL 7:10 p.m. 8.2 (610-50) Mayor Houston presented a plaque to Cm. Moffatt and thanked him for his many years of service on the Dublin City Council. Everyone was invited to adjourn to the Regional Meeting Room to enjoy cake, punch and coffee in Cm. Moffatt's honor. Cm. Moffatt stated most people have about 15 minutes in the sunshine and the people here gave him 15 years. He was thankful for that. .........,...,.........'. ............ OTHER BUSINESS 7:12 p.m. City Council Transition (610-05) Mayor Houston explained that this format was chosen last year by the City Council. We will pick up tomorrow night with a reception beginning at 6:00 p.m., for the new Council. Regular City business will be conducted beginning at 7:00 p.m. .......... ...._'~.....,.......... Hansen Hills Grading (830-30) Cm. Burton advised that with regard to the silt on Silvergate Drive he talked to the people who had the water truck there and they ignored his request. The silt is still on the west side. He requested that Public Works Director Thompson take a look at this. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 3, 1996 PAGE 549 Mayor Houston asked h~w they repaired the basin. Mr. Thompson stated they filled it full of concrete and put sandbags. It was a big hole. .',_ HHHHHHHHH'~ .. . ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 7:14 p.m. ...........................-.+"...,....."...,........., ATTEST: Mayor City Clerk .-\ CITY' COUNCIL MINUTES VOLUME. 15 REGULAR MEETING December 3, 1996 PAGE 550 ... -. :.' - . .'; , , .', , ,- ADJOURNED REGULAR MEETING - December 4, 1996 An adjourned regular meeting of the Dublin City Council was held on Wednesday, December 4, ] 996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:07 p.m. by Mayor Houston. ,A. ...............................................v....,."...,.......,~.......'.,... RO LL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Mayor Houston and Councilmember-elect Lockhart. ABSENT: None ~ .........................V.................. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. uuuuuuuuuuuu. + ...............'u PROCLAMATION 7:07 p.m. 3.1 (610-50) Mayor Houston read a Proclamation declaring December 7, 1996 as Remember Pearl Harbor - Keep America Alert Day and urged residents to rededicate themselves to the vigilance which is the price of our Liberty. Cm. Burton, who served in World War II, accepted the Proclamation. A ...'...........v..'" ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED MAYOR AND COUNCILMEMBERS 7:09 p.m. 3.2 (640-60) City Clerk Keck administered the oath of office to newly elected Councilmembers Howard and Lockhart. Cm. Howard thanked everyone who supported her campaign, including JoEllen King, Edie Coleman, Tom Ford and her family. crn' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 551 Janet Lockhart thanked all those who took the opportunity to go out and vote. Special people thanked included Claudia McCormick, Leslie Roe, her family, Lori Murphy and her husband Steve. Without their wisdom and support she would not be sitting in this . position. Mayor Houston thanked everyone for coming and celebrating the new City Council. In the Houston household, he stated all things special happen when it rains. The change is tonight he will not be sworn in. He was a strong proponent regarding term limits. He felt a loophole exists at the end of the wording regarding the term limit issue and it does not apply until 10 days after the certification results. He will, therefore, be sworn in after December 13th. He felt it would be hypocritical to be sworn in tonight and not have this term apply toward his 8 years in office in Dublin. He stated this wouldn't affect anything with the meeting tonight. He thanked those people supportive of his campaign. Jim Radding was thanked, as was Tim Devane, who was his campaign treasurer. Two special ladies were Cindy Cobb-Adams and Marjorie Wong-Gillmore. He stated he could not do this without the support of his family Fred and Dorothy Houston and still run a business. His most special person who really does all the work with his young family is his wife Inge. She really cares about what happens in this City. ,.d. _______....,..,~' SELECTION OF VICE MAYOR .',~ 7:18p.m. 3.3 (630-10) Staff recommended that the Council determine who shall serve as Vice Mayor for a one-year period. On motion of Mayor Houston, seconded by em. Barnes, and by unanimous vote, Cm. Burton was nominated to fill the position of Vice Mayor. Cm. Burton thanked everyone, and stated he is one heartbeat away from being Mayor. This keeps the Mayor going. He stated he appreciated the fact that he can serve another year. .-......,.. ________..~,d. CITY COUNCIL APPOINTMENTS TO ORGANIZATIONS/COMMITTEES 7:20 p.m. 3.4 (610-30/110-30) Individual members of the City Council represent the City of Dublin on various local and regional boards/ committees/ commissions. Several openings have occurred as a result of the November election. The list of appointments proposed by Mayor Houston was distributed for the Council's review and confirmation. .:: CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 552 Cm. Burton stated he approved his assignments. . Cm. Barnes advised that additionally she will be serving on the Community Services Policy Committee of the League of California Cities. Ms. Keck reminded the Council that they had previously indicated they wanted to appoint a Councilmember alternate on the Library Commission. Cm. Lockhart agreed to serve as the alternate. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council confirmed the Mayor's list of appointments. .... ...................'............... RECESS 7 :22 p.m. Mayor Houston called for a short recess. All Councilmembers were present when the meeting resumed at 7:29 p.m. ................... ~ ,.. .: CONSENT CALENDAR 7:29 p.m. On motion of Cm. Burton, seconded by Janet and by unanimous vote, the Council took the following actions: (4.1) No Minutes were approved; Accepted (4.2 150-70) a gift of $89 from the Valley Christian Elementary School fourth grade classes in appreciation for the tours conducted at the Heritage Center. The class designated that the donation be used in the upkeep of the Murray Schoolhouse and Old St. Raymond's Church. The Council directed Staff to prepare a formal acknowledgment to the donor; Received (4.3 330-50) the financial Report for the month of October, 1996; Approved (4.4 300-40) the Warrant Register in the amount of $748,] 11.76. --_.._.._-_._-----'~,._. .~ CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 553 PUBLIC HEARlNG - PA 95-043 REALIGNMENT OF THE ESTABLISHED RIGHT-OF-WAY LINE FOR A NEW ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD BETWEEN GOLDEN GATE DRlVE AND REGIONAL STREET 7:29 p.m. 6.1 (670-40) Mayor Houston opened the public hearing. . Public Works Director Thompson presented the Staff Report and advised that this realignment proposal was originated by the affected property owners to facilitate loading docks at the rear of the Orchard Supply Hardware Center. The two property owners have now requested that the City not go forward with the realignment. Cm. Burton asked if this would be coming back in some other form. Mr. Thompson stated this would be it unless another request comes in. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Lockhart and by unanimous vote, the Council agreed to take no action, based on the property owner's request. .------..................'.'..'...........'.-- PUBLIC HEARING - FACILITY USE POLICY AND FEE SCHEDULE FOR OLD ST. RAYMOND'S CHURCH 7:31 p.m. 6.2 (295-20) Mayor Houston opened the public hearing. .:. Parks & Community Services Director Lowart presented the Staff Report and a draft resolution establishing a Facility Use Policy and Fee Schedule for use of Old St. Raymond's Church. Ms. Lowart discussed the classification of users, priority of users, reservation procedure; continuous use, cancellations, payment schedule, hours of use, insurance certificate, general regulations and noticed of existing conditions. Mayor Houston asked when we could start accepting reservations. Ms. Lowart stated as soon as it is adopted; we could start in January. Mayor Houston asked about the schedule for redoing the parking lot. .- CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 554 .' .':- ." Ms. Lowart explained that once the master plan is adopted, they will then go out to bid for the parking lot. Cm. Barnes felt this was fine. Wedding dresses could be held up while they cross the parking lot. She stated she can't wait to coordinate a wedding there. The package sounds fine. Rehearsal is an important feature. It is priced right. Cm. Lockhart commented she felt it was priced very reasonable. Ms. Lowart recommended starting with this rate schedule and as it gets spruced up, we may want to relook at the rate schedule. Cm. Burton questioned the 2 hours listed for set up. Ms. Lowart explained the process. Cm. Barnes stated what you normally do is rehearse the night before and when there are back to back weddings they may do one rehearsal on Thursday. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 132 ~ 96 ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE FOR USE OF OLD ST. RAYMOND'S CHURCH ....................................~..... DISCUSSION RELATED TO THE PROVISION OF WATER SERVICE TO THE CITY OF DUBLIN 7:41 p.m. 7.1 (1000-20) City Manager Ambrose advised that at the City Council meeting of November 18, members of the Council expressed concern regarding the cost of water provided by the Dublin San Ramon Services Oistrict. After some discussion, it was agreed that Staff would place the item of provision of water services in the City of Dublin on the agenda for this meeting for further discussion. Georgean Vonheeder-Leopold, on the Board of Directors of DSRSD stated she was present to speak on behalf of the Board. They assured the City Council and residents CITY' COUNCIL MINUTES VOLUME t 5 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 555 that they are acutely aware of the inequities in the water rates. They seek any and all ShOli term remedies. They agreed to form a water utilities task force with representatives from the City, School District, Chamber of Commerce, business ._ community and representatives from the community. Cynthia Jones, DSRSD President wrote a letter and they request appointment of a Councilmember on this committee. Mayor Houston stated as a Council they are concerned about rates as well as remedies. financial people should meet with DSRSD financial people. The Council would welcome a task force as well as the financial people getting together. Ms. Vonheeder-Leopold felt the community needs to be involved in this. They should be drawn in as a whole for mutual benefit. Cm. Burton agreed and congratulated the Board with accepting the responsibility. The people should know why we are so high with our rates. / Ms. Vonheeder-Leopold stated it had been frustrating that no one is aware of the struggles they have had. This process is a way for all to win. Cm.s Barnes and Lockhart agreed that knowledge is understanding. Mayor Houston stated he would like to have the City buy in on this. Further information could be available at the next meeting. The details of at least when they will meet could be done this year. .-.. .. Ms. Vonheeder-Leopold advised that their next Board meeting will be on December 17, so it may not be available at the next City Council meeting which is also on December 17. Mayor Houston suggested that 7:30 a.m. works well for him. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council determined that they supported the formation of and would be happy to partici pate on this task force. HH_HH............, +. ADVANCE OF CDBG FUNDS FORMAPE MEMORIAL PARK RENOVATION 7:47p.m. 8.1 (480-30/290-30) Parks & Community Services Director presented the Staff Report and advised that this item dealt with the Council consideration of requesting an advance of Fiscal Year 1997 -98 Community Development Block Grant funds to be used for the renovation of Mape Memorial Park. These funds would be used to replace the existing play area CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR ME.ETING December 4, 1996 PAGE 556 .~: .- .:' .: with a handicapped accessible play area and to replace the existing picnic area with a handicapped accessible picnic area. Mayor Houston felt we should put in the request. Mr. Ambrose advised that we were contacted by the Architect after the agenda was prepared and the price is $16,700 all together. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council directed Staff to request an advance of fiscal Year 1997 -98 CDBG funds in the amount of $9,732 for the Mape Memorial Park Renovation project. ........uuu..uu.~ .u OTHER BUSINESS 7:51 p.m. Upcoming Meetings & Events (6] 0-05) Mr. Ambrose reminded everyone of the employee Christmas party on December 6, stalting at 6 p.m. Mr. Ambrose stated on December 9 there will be a committee meeting to talk about the Pleasanton freeway agreement. Mayor Houston and Cm. Burton are on this committee. The meeting will begin at 3:30 p.m. Mr. Ambrose advised that on December 9 there will be a special DRF A meeting and he encouraged all members and alternates to attend. Personnel issues will be covered. The meeting will begin at 7:30 p.m. here. There will also be a regular DRFA meeting on December 16, at 7:30 p.m., in San Ramon and this will be the reorganization meeting. Cm. Howard reminded everyone of the Hope Hospice tree lighting tomorrow night at 6:30 p.m., over at the water district. ..._-_...__._._-_..._---'~' Schaefer Ranch Annexation (6?0-20) Mr. Ambrose advised that the Schaefer Ranch annexation scheduled to be heard by LAFCO has been continued to January. .............,~' ..; . CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING December 4, 1996 PAGE 557 LOCC Institute (140-20) Cm. Barnes asked how many would be attending the League of California Cities .. Institute for New Mayors and Councilmembers in Sacramento on January 8, 9 and 10. Cm.'s Barnes, Howard and Lockhart all indicated they plan to attend and Staff was requested to make the necessary reservations. ._._____________m........+. Police Services Bicycle Patrol (580-40) Cm. Lockhart stated she ran into the City's 3 bicycle patrolmen last night. She commented on the fact that they are out there and they have a great attitude. .........,-.,'-'+...,.,',..... Remaining Campaign Signs (630-20) Cm. Lockhart asked about campaign signs that are still out there. Yes on Measure Y signs are still up as are several others. Mayor Houston stated he would take it upon himself to remove the Measure Y signs. ." Staff should call candidates and try to track them down to get the signs removed. .......--------------....... Water Service Administration (] 000-1 0) Mayor Houston asked about the LAFCO meeting in Contra Costa County on December 18 regarding water issues and DSRSD on behalf of the Windemere people. We sent a letter of su pport in the past when they had the Berrenda Mesa project. He asked if the City Council was interested in sending another letter of support. This would be a way to dilute the base so fixed costs would go down. He is in favor of this and felt it would be beneficial to Dublin residents. Cm. Barnes stated the other letter never came to the Council. Bob Beebe, DSRSD General Manager stated as you expand the customer base, it is cheaper to serve each customer. The 18th meeting will deal with just the Windemere property. Sewer will be done by Central San. It is called a reorganization of the Dougherty Valley, east side to DSRSD and to Central San. Technically it is a landowner .: CITY' COUNCIL MINUTES VOLUME 15 ADJOUItNED REGULAR MEETING December 4, 1996 PAGE 558 requested annexation, and their property then becomes more valuable and they can proceed with their annexation. .. Mr. Ambrose reminded the Council that this was not on the agenda. They could bring it back to the City Council at the next meeting on December 17 for discussion. If the City Council supports this, a letter could be faxed. .. "'-4Y' ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:02 p.m. ,. ......~ .......... Mayor A TrEST: City Clerk ..., .-" .: .., -" "'. CITY COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR ME.ETING December 4, 1996 PAGE 559 REGULAR MEETING - December 17. 1996 A regular meeting of the Dublin City Council was held on Tuesday, December 17, . 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to . order at 7:03 p.m., by Mayor Houston. ..........+........H.... ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None ....dd.H.....+. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. . .................'...--.-..'...'..-.. INTRODUCTION OF NEW EMPLOYEES 7:04 p.m. 3.1 (700-10) Captain Jim Rose introduced Captain Gary Thuman, Dublin's new Police Chief. Captain Thuman is taking the place of Jim Rose, who will be going to North County e"-- Jail. Captain Thuman thanked the City Manager for the opportunity to come to work here in Dublin, and stated he eagerly anticipates beginning his new assignment here. Mayor Houston stated we will be having something special for Chief Rose who has done an outstanding job. Chief Rose stated he will be available to Captain Thuman for support. ..................................._~.... RESOLUTION (PROCLAMATION) 7:07 p.m. 3.2 (610-50) Mayor Houston read a prepared Resolution recognizing Edward Campbell's service to the community. He recently retired from the Alameda County Board of Supervisors. The Resolution will be presented at his retirement banquet being held on January 7. CITY' COUNCIL MINUTES VOLUME. 15 RE.6ULAR MEETIN6 December 17, 1996 PAGE 560 .. .,.,-. .- .::,: ." On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council adopted RESOLUTION NO. 133 - 96 RECOGNIZING EDWARD CAMPBELL'S SERVICE TO THE COMMUNITY uuuu....'.. Planning Commission Resignation (420-40) 7 :09 p.m. Steve Lockhart, 6621 Conestoga Lane, read a letter addressed to Mayor Houston congratulating Mayor Houston, Cm. Howard and Cm. Lockhart on their election victories. To eliminate any possibility of a conflict of interest between the Planning Commission and the City Council, he feels he should resign from the Planning Commission. He stated he looks forward to serving the City in the future. He asked that his resignation be effective January, 1997 with the appointment of the new Commissioners. Mayor Houston stated he respected the decision and accepted his resignation. .uuuuuuu +..... . California Theatre Wing Closing (950-40) 7:11 p.m. Les Duman, with California Theatre Wing stated CTW most likely will be closing their doors at the end of summer next year. He stated he wanted to give information on their final show, Pinocchio. He stated he would also like to speak with someone about Shanachie, an Irish folk music and story telling group. Mayor Houston indicated the Parks & Community Services Commission would be the appropriate ones to discuss this with. uuuu............,~ CONSENT CALENOAR 7:12 p.m. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of November 4,19.96; Received (4.2 310-30) the Final Financial Report for Fiscal Year 1995-96 and the Annual Audit Report (including the report of the Independent Auditors and received the Management Letter, including Staff Response; CITY' COUNCIL MINUTES VOLUME 15 REG ULAR MEETING December 17, 1996 PAGE 561 Adopted (4.3 600-30) RESOLUTION NO. 134 - 96 AWARDING CONTRACT 96-09 DUBLIN SWIM CENTER CHLORINE CONVERSION PROJECT TO POOL SCENE ($19,257) .,- and Approved the Budget Change Form ($6,180) and authorized the Mayor to execute the agreement; (4.4 300-40) due to a major computer malfunction, no Warrant Register was approved. on. ... _....'....+...... PUBLIC HEARING ENEA PLAZA PLANNED DEVELOPMENT REZONE PROTECT PA 96-043 7:13 p.m. 6.1 (450-30) Mayor Houston opened the public hearing. John Guthrie stated he was present on behalf of Sf. Michael's Investments. Mayor Houston requested that the Staff Presentation be made and then Mr. Guthrie could make any comments and/or answer any questions. .- . -. . ~.. Associate Planner Ram presented the Staff Report and advised that Sf. Michael's Investments is proposing a Planned Development Rezone for an existing retail and office complex. The proposed PD Zoning District will update and combine the 3 existing PD Zoning Oistricts for the approximate] 9.9 acre site located at the southeast corner of Amador Plaza Road and Dublin Boulevard in the Downtown Specific Planning area. The proposed District includes those uses presently allowed and in addition, will allow some new uses such as automotive parts sales and related vehicle servicing as permitted uses and hotel! motel as conditional uses. In summary, Ms. Ram stated the Enea Plaza Planned Development Rezone Project will consolidate 3 existing Planned Developments on the site. Additionally, it will update the PD to more accurately reflect the current market, the new circulation in the Downtown area and associated development opportunities. em. Burton stated he is pretty excited about the hotel. He questioned the height of the flyover. Ms. Ram stated it would be at least 50 feet high. .: CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 562 Cm. Burton noted in our zoning regulations we have a height limit of 45 feet. What would be the process of increasing the height allowed for a hotel of 5 or 10 stories just to match the freeway? ." Ms. Ram explained the process to allow a variance as part of the CUP process. Cm. Burton stated he felt this is a nice place for a high rise. Mayor Houston commented the applicant is looking at what is best in their market studies. They will probably continue to look at this. This would be their decision. Cm. Barnes stated they do know that there is interest on the part of the City Council for a full service facility with banquet rooms, etc. Mr. Guthrie, representing St. Michael's, who is an Attorney here in Dublin, stated tenants are Extended Stay America and Pep Boys USA. They are quality tenants. They will maintain the current architectural design used in the area. He wasn't sure what is planned with regard to heights of the building. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the pu blic hearing. ._: Cm. Burton felt this could become an important part of our community. ....,:.<.: On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance and continued the public hearing to the January 7, 1997 City Council meeting. ,.d. .....d.............+"......... PUBLIC HEARlNG OPUS PLANNED DEVELOPMENT REZONE PA 96-020 7:23 p.m. 6.2 (450-30) Mayor Houston opened the public hearing. Associate Planner Ram presented the Staff Report and advised that the Applicant, Opus Southwest, is requesting a rezone to a Planned Development Zoning District for a Business Office/Industrial Development at the southwest corner of Gleason Road and Hacienda Drive in the Eastern Dublin Specific Planning area. The project encompasses approximately 25 acres of land. .> CITY COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 563 Ms. Ram explained that the Alameda County Surplus Property Authority, who is selling the property to Opus Southwest, recently processed Amendments to the Eastern Dublin Specific Plan and General Plan. The Amendments revised the Land Use Designations of e: the Specific Plan and General Plan, and some elements and language of the Circulation Element, to accommodate potential land uses which were not specifically addressed in the original Plans. The Planning Commission recommended the requested Amendments in September, with the Council taking formal action on October 15, 1996. Ms. Ram summarized that the PO Zoning District will provide flexibility, direction and also serve to constrain development of the property in a manner that would be unobtainable through conventional zoning methods. The document "Development Regulations and Design Guidelines", once approved, will direct Staff through the Site Development Review process to assure a higher quality and more coordinated developmen 1. em. Burton felt it sounds like a good approach. He asked about child care in some of the major companies and what the process would be. He asked if this would be an acceptable thing which we will be encouraging. Ms. Ram stated at present this is not addressed in the Ordinance. They could come to the Planning Commission and request an amendment through a CUP process. Cm. Burton asked if this was something that should be in the wording. e: Ms. Ram stated we don't really know who the user will be for this project. It would be a fairly simple process for a user to come in and get a CUP. Something like this is best done on a site specific situation. John Greer, VP of Development of Opus Southwest Corporation stated working with Jeri and her staff had been a real pleasure. They are very cooperative and open minded. Cm. Burton stated the Council is excited about them coming in. Mayor Houston asked when they will break ground. Mr. Greer replied probably in the Spring. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 564 .-, On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance and continued the public hearing to the January 7, 1997 City Council meeting. .- .' . uuuu .......~ PUBLIC HEARING ESTABLISHMENT OF GRAFFITI ORDINANCE 7:32 p.m. 6.3 (530-20) Mayor Houston opened the public hearing. Assistant Planner Johnson presented the Staff Report and advised that in accordance with Graffiti Task Force recommendations, Staff has developed a City Ordinance specific to graffiti, mandating removal of graffiti and achieving the goal of quick eradication. The proposed Ordinance broadens the definition of graffiti, declares graffiti to be a public nuisance, requires property owners and tenants to remove it, and provides various public remedies if graffiti is not removed. These remedies include criminal enforcement, abatement by the City (at the owner's or tenant's expense), and civil litigation. Cm. Barnes questioned Section 5 related to property owner's duty as well as duty of tenants. Situations with absent landlords was questioned and discussed. .::~-, Mr. Johnson stated he discussed this area with City Attorney Silver and the conflict comes in with residential versus commercial. In some instances he would deal with property owner, but in cases such as WalMart, our records would indicate who the on-site manager would be. Based on the circumstances we would deal with whoever is most logical. Cm. Barnes asked about our incidents with private graffiti. Mr. Johnson stated on two or three occasions since February he has had to address graffiti on private property. There has been a few cases reported. Most property owners remove it of their own accord and it doesn't even come to his attention. Cm. Burton asked for a description of what people will see - a policeman coming with a warrant? Somebody reports it - then what happens? Mr. Johnson explained the process. The first is an education process. He would explain the City's philosophy and the City's ordinance that requires timely removal of graffiti. We would then switch to an enforcement process. We will use one of the remedies to remove it. .--, ,- - - CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 565 Chief Rose stated he thought the police would be at the front line with regard to reported graffiti. They would respond with a uniformed patrol officer and write a repOlt. They would try to catch the person committing the crime. A mechanism has . been worked out for them to then notify the graffiti people who will follow up. - Cm. Lockhart asked about options for people with economic hardships. Have we provided any mechanism for helping them with materials? Mr. Johnson stated there is a volunteer organization that has helped in the past with graffiti abatement and this is a source he would look to. Mayor Houston asked about the appeal process. A thought occurred to him if it is not considered graffiti, it would be a sign. It would have to conform to requirements regardless. Mr. Johnson said if it appears to the common person to be graffiti, he would label it such. Mayor Houston stated we have a lot of absentee landlords and asked if they have been cooperative in removing graffiti. Mr. Johnson stated he thought the business community has been very responsive and it is a good business practice. . Mayor Houston stated another aspect that lingers longer is on light poles and transformer boxes, and even in the Zone 7 canals. Public entities - what kind of creativity can we have working with fellow government folks? Mr. Johnson stated PG&E and the postal service has directives that the first person to open the box is responsible for removal of graffiti. If they have overlooked locations, they will handle it within 24 hours. Mr. Ambrose stated Section 4 requires graffiti to be removed on governmental property and provides a mechanism. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance and continued the public hearing to the January 7, 1997 City Council meeting. uuuuuuuu -'uuuuuuu... CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 566 .' . .:- -- ... - -., REQUEST FROM DUBLIN HIGH SCHOOL BAND BOOSTERS TO UTILIZE DUBLIN SENIOR CENTER FOR WEEKLY BINGO GAMES 7:51 p.m. 7.1 (240-10) Parks & Community Services Oirector Lowart presented the Staff Report and advised that the Dublin High School Band Boosters have requested use of the Dublin Senior Center for weekly bingo games. They would like to use the Center every Thursday from 4:15 p.m. - 10:30 p.m., beginning in January, 1997. Ms. Lowart discussed the Agreement for Lease of Fallon School Multipurpose Facility and the Dublin Senior Center Facility Use Policy. Ms. Lowart discussed an analysis of the request, including: 1) Day of Week and Time; 2) Term of Lease; 3) Use of Social Hall and Tables and Chairs; 4) Use of Kitchen; 5) Oublin High School Band Boosters Equipment; and 6) Facility Use Fees. Ms. Lowart pointed out that the DHS Band Boosters have verbally indicated that the Dublin Senior Center is an interim location and that they would ultimately like to use the Shannon Community Center. Continuous use of Shannon Center is much more problematic and, if granted, would most likely result in the cancellation of City- sponsored classes and loss of revenue to the City. Staff will prepare a detailed analysis of the request if and when a written request is submitted. Ms. Lowart stated both the Senior Center Advisory Committee and the Parks & Community Services Commission are in favor of allowing the use subject to conditions. They differ on the issue of fees. P&CS Commission would like to recoup more of the costs and felt they should be charged $40 per hour. The Commission was also concerned about clean up of the facility. With regard to smoking, they should be required to clean up afterward. They should provide security and cleanup. Ms. Lowart stated they have now submitted a request to use Shannon Center. The earliest that a use could be accommodated would be April. Staff will prepare a detailed analysis regarding the use of Shannon Center. Cm. Burton asked what happens if they want to use coffee pot and have donuts and if this will be allowed. Ms. Lowali stated yes they can serve coffee and access electricity. Mayor Houston asked why they can't use the kitchen. Ms. Lowart explained issues related to the health permit which is issued to the City of Dublin. Any food preparation, the City has the ultimate responsibility and there could be some liability to the City. A lot of equipment is left out on the counters. We also have food donations from local grocery stores that we distribute over a period of the CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 567 week. If another group were allowed in the kitchen, we would need to deal with this and this would impact our part time staffing. Another problem is the electrical setup . at the Senior Center. It is not the greatest. Ms. Lowart stated they would like to use the Senior Center starting in January and felt they would hope to move to Shannon in April. Tonight's consideration is for the Senior Center. Lee Carpenter, Director of Bands at DHS, stated they have had a police officer on site. They are also concerned about a possible litter problem with cigarette butts. They supply several ash cans and will continue to clean up afterward. With regard to Shannon Center, with the limit of people to 154 at the Senior Center if they grow, they would hope to move to a larger facility. It will take at least 3 months to get the ball rolling. Cm. Howard stated she worked in the kitchen for bingo for a few years and asked how they will set up the snack bar since they can't use the kitchen. Mr. Carpenter stated they may have can sodas with ice chests and pizza delivery. Mayor Houston asked about the hours and if 10:00 p.m., was realistic to end the program. Mr. Carpenter stated they've allowed an additional 1/2 hour for cleanup. DUSD Superintendent Dr. Sugiyama has offered janitorial services on Friday mornings if necessary . ..:. Cm. Barnes clarified that the actual bingo games would start at 6:30 p.m. Mayor Houston asked if they had worked out storage options. Mr. Carpenter stated they've looked at a storage van on the property that will be secure. Cm. Burton asked how many people come as a rule? Mr. Carpenter responded as many as 200; last week it was around 95. Their break- even point is 120 to 125. Cm. Burton clarified that they don't visualize any problems with cigarette butts. Mr. Carpenter stated smokers are pretty good and realize the restrictions they work under. They're cooperative because they don't want to get closed down. .': CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 568 .. .: REQUEST FROM DUBLIN HIGH SCHOOL BAND BOOSTERS TO UTILIZE DUBLIN SENIOR CENTER FOR WEEKLY BINGO GAMES 7:51 p.m. 7.1 (240-10) Parks & Community Services Director Lowart presented the Staff Report and advised that the Dublin High School Band Boosters have requested use of the Dublin Senior Center for weekly bingo games. They would like to use the Center every Thursday from 4:15 p.m. - 10:30 p.m., beginning in January, 1997. Ms. Lowart discussed the Agreement for Lease of Fallon School Multipurpose Facility and the Dublin Senior Center Facility Use Policy. Ms. Lowart discussed an analysis of the request, including: 1) Day of Week and Time; 2) Term of Lease; 3) Use of Social Hall and Tables and Chairs; 4) Use of Kitchen; 5) Dublin High School Band Boosters Equipment; and 6) Facility Use Fees. Ms. Lowart pointed out that the DHS Band Boosters have verbally indicated that the Dublin Senior Center is an interim location and that they would ultimately like to use the Shannon Community Center. Continuous use of Shannon Center is much more problematic and, if granted, would most likely result in the cancellation of City- sponsored classes and loss of revenue to the City. Staff will prepare a detailed analysis of the request if and when a written request is submitted. Ms. Lowart stated both the Senior Center Advisory Committee and the Parks & Community Services Commission are in favor of allowing the use subject to conditions. They differ on the issue of fees. P&CS Commission would like to recoup more of the costs and felt they should be charged $40 per hour. The Commission was also concerned about clean up of the facility. With regard to smoking, they should be required to dean up afterward. They should provide security and cleanup. Ms. Lowart stated they have now submitted a request to use Shannon Center. The earliest that a use could be accommodated would be April. Staff will prepare a detailed analysis regarding the use of Shannon Center. Cm. Burton asked what happens if they want to use coffee pot and have donuts and if this will be allowed. Ms. Lowart stated yes they can serve coffee and access electricity. Mayor Houston asked why they can't use the kitchen. Ms. Lowart explained issues related to the health permit which is issued to the City of Dublin. Any food preparation, the City has the ultimate responsibility and there could be some liability to the City. A lot of equipment is left out on the counters. We also have food donations from local grocery stores that we distribute over a period of the ..:. CITY' COUNCIL MINUTES VOLUME. 15 REGULAR ME.E.TING December 17, 1996 PAGE 567 week. If another group were allowed in the kitchen, we would need to deal with this and this would impact our part time staffing. Another problem is the electrical setup at the Senior Center. It is not the greatest. .. Ms. Lowart stated they would like to use the Senior Center starting in January and felt they would hope to move to Shannon in April. Tonight's consideration is for the Senior Center. Lee Carpenter, Director of Bands at DHS, stated they have had a police officer on site. They are also concerned about a possible litter problem with cigarette butts. They supply several ash cans and will continue to clean up afterward. With regard to Shannon Center, with the limit of people to 154 at the Senior Center if they grow, they would hope to move to a larger facility. It will take at least 3 months to get the ball rolling. Cm. Howard stated she worked in the kitchen for bingo for a few years and asked how they will set up the snack bar since they can't use the kitchen. Mr. Carpenter stated they may have can sodas with ice chests and pizza delivery. Mayor Houston asked about the hours and if 10:00 p.m., was realistic to end the program. Mr. Carpenter stated they've allowed an additional 1/2 hour for cleanup. DUSD Superintendent Dr. Sugiyama has offered janitorial services on Friday mornings if necessary. .:" ". ..... Cm. Barnes clarified that the actual bingo games would start at 6:30 p.m. Mayor Houston asked if they had worked out storage options. Mr. Carpenter stated they've looked at a storage van on the property that will be secure. Cm. Burton asked how many people come as a rule? Mr. Carpenter responded as many as 200; last week it was around 95. Their break- even point is 120 to 125. Cm. Burton clarified that they don't visualize any problems with cigarette butts. Mr. Carpenter stated smokers are pretty good and realize the restrictions they work under. They're cooperative because they don't want to get closed down. . CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 568 .".-." .: .:::' .. '- em. Barnes stated she was concerned about a reduced fee because a lot of groups have come in to ask for fee waivers. Maybe we could just charge them the $40 rate during the fundraising times and allow them time for setup and cleanup. em. Lockhart felt because this is to be an ongoing process as opposed to a one-time event they could consider the lesser amount. Ms. Lowart stated this also was a concern of the P&CS Commission. Mayor Houston asked who had rented a City facility at $40 per hour lately. Ms. Lowart stated there have been several, and they are generally one night events. Cm. Barnes stated the Lions Club for their barbecue pays the $40 per hour rate. Mayor Houston felt the whole program takes several hours and we should charge the $10 rate because this is different as they will be there week after week as opposed to a one time only event. Cm. Burton felt they should make a policy with a 6 month minimum to get the reduced rate. Ms. Lowart stated Staff could monitor the use during the 6 months and it is anticipated that the $10 will just cover the Building Attendant. The City Council may want to re- evaluate this after the review. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council approved the request with provisions: 1) The term of the initial lease would be for 6 months; 2) Storage of equipment would not be available; 3) Use of the kitchen would not be permitted; 4) Permanent mounting of the bingo board would not be recommended at this time pending further study; and 5) Fee for use would be $10 per hour. . DISTRIBUTION OF CITY SONG "DUBLIN TOWN" 8:12 p.m. 7.2 (120-50) City Clerk Keck presented the Staff Report and advised that the professional recording of the City's official anthem "Dublin Town" is nearing completion, and once completed, the City will receive 1,000 cassettes. The Council in June, authorized the expenditure of $5,000 for this project during Budget deliberations. At this time it is appropriate for the Council to determine the best way to make the tapes available to the community. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 569 One option for consideration, provided recouping the original outlay is not the main focus, would be to make a specific number of tapes available, upon request, to Dublin based non-profit groups. Each group could then utilize the tapes for fund-raising ." purposes for their own organization. Ms. Keck stated also, because the song is timeless, a supply could be maintained by the City Clerk for sale from this point forward. Generally, Staff would expect an increase in the number of requests for copies of the song at certain times of the year such as during the St. Patrick's Day Celebration, during Dublin Pride Week, and potentially during the Dublins of America Convention being planned by the Dublin Sister City Association in October of 1998. Additionally, gift copies could be presented on occasion such as to groups touring the Civic Center or other occasions as deemed appropriate by Councilor Staff. Cm. Burton expressed concern regarding the amount of Staff time spent on this. We should get our money up front and he felt there should be some charge. The groups can then sell them for whatever amount they want. It doesn't justify the City having to keep a set of books. Cm. Barnes stated her thought was to give them to the youth groups in town so they can make the money and keep a supply for us to sell or give as gifts. There should be some record of how many we give to the groups. Mayor Houston felt we need to send out a letter to all the groups and let them know . they're available. They can then let us know how many they want. Cm. Lockhart felt we will have plenty with 1,000 copies. She agreed with Cm. Barnes that this was not a process to make money for the City. The easier process we use to get them out, the sooner someone will get benefit; not like the DHPA tapes. Consensus of the Council was that Staff send a letter to all Dublin-based non-profit organizations letting them know when the City song tapes are available and asking how many they would like. Cm. Barnes suggested and the Council concurred that we should suggest that the tapes be sold for $5.00. ...-----------,.,........_~,........,....,...-- CONTRACT FOR CONSULTANT SERVICES FOR INTERNET COMMUNICATIONS SYSTEM DESIGN AND INSTALLATION 8:22 p.m. 7.3 (600-30) Administrative Assistant Honse stated in November, ] 996, the City Council directed Staff to accelerate the schedule for City utilization of the Internet. The first step of the CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 570 .' .' .:'-- ..:- project is to evaluate proposals and award a contract for Communications System Design and Installation. Other proposals for Website Design Services and equipment purchases will be considered at a future meeting. Mr. Honse explained that the RFP for consultant services was divided into two distinct phases. Phase One was System Design and Phase Two was Installation and Configuration. Under Phase One, the consultant will evaluate Internet access options and prepare a written work product, to be presented to the City Council with recommendations from Staff. Under Phase Two, following a decision to proceed with an Internet access option, the consultant will install and configure the equipment and ensure that it is fully operational. Per City Council instructions, the consultant is precluded from selling the City equipment for the project. Cm. Burton stated he had very little knowledge of what Mr. Honse just said, however, he presented the information in a very concise manner. Mayor Houston asked about the timeline. Mr. Honse stated the RFP provides 60 days to complete Phase One. They anticipate that required meetings with Staff will be completed in mid-January, so it's anticipated Phase One will be completed by the end of January. Cm. Burton asked if there is something unique about what we are doing. Mr. Honse stated the Internet in its present configuration has only been around for a couple of years so this is really pretty new. We are not trailblazers, but in a very real sense it is cutting edge technology. Mayor Houston stated he had looked at Websites for other cities and there is a wide range. Mr. Honse stated Staff anticipates having the City Council select a firm do the City's website in February. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council authorized the City Manager to execute the agreement with Advanced Micronet Solutions and approved the $5,000 Budget Change Form. uuuuu..u....... CITY COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 571 DUBLIN SAN RAMON SERVICES DISTRICT ANNEXATION OF DOUGHERTY VALLEY PLANNING AREA 8:31 p.m. 8.1 (1000-10) . City Manager Ambrose advised that on December] 8, 1996, the Contra Costa County Local Agency Formation Commission will consider approval of the Dougherty Valley Planning Area by DSRSD for the purpose of providing water and recycled water services to that area. Bob Beebe, General Manager outlined in a Memorandum, the potential benefits to the City of Dublin resulting from DSRSD's service to the Dougherty Valley. This annexation may result in reduced water rates to the City. Mr. Peabody advised that some additional information was received today. LAFCO stated there is a problem with one agency with a tax sharing agreement. At least LAFCO will hear the Sphere of Influence and his understanding is that issue will get resolved tomorrow. Cm. Barnes stated she would oppose sending the letter. We are studying right now forming a task force to look at what is wrong with our water rates. This annexation could take 10 or 15 years to lower people's bills. This relies heavily on recycled water. This will raise the value of Tassajara land and she felt we should question raising their value when we should be looking at our own land. Cm. Howard asked if instead of just having Mayor Houston sign the letter, they could have a roll call stating who is for it and who is against it. If it is not a unanimous vote, it should so state. .' ".'-. . Mayor Houston stated he would support a roll call vote here, but not on the letter. Cm. Barnes asked if a person who votes no can write a letter of opposition and state she is a Councilmember. Assistant City Attorney Jarvis stated yes she could do this. On motion of Cm. Burton, seconded by Cm. Lockhart, and by majority vote, the Council authorized the Mayor to sign the letter to Contra Costa County LAFCO supporting the annexation of the Windemere Ranch portion of the Dougherty Valley to the DSRSD for water and recycled water services. Cm. Barnes and Cm. Howard voted in opposition to the motion. .--...'-"'..'...-.--..-.---......'..'..---. CITY' COUNCIL MINUTES VOLUME 15 RE.GULAR MEETING December 17, 1996 PAGE 572 e, ':'. . . ..- ., CITY COUNCIL APPOINTMENT TO DUBLIN SAN RAMON SERVICES DISTRICT WATER TASK FORCE 8:36 p.m. 8.2 0000-20/110-30) City Manager Ambrose stated on Oecember 4, ] 996, the City Council discussed their concerns with regard to water service costs in the City of Dublin. Representatives of DSRSD advised at that meeting of their proposal to form a water task force that would enable representatives from the City, the Du blin Unified School District, local businesses and representatives from the community to review the District's cost of water and make suggestions with respect to actions the District may take to lower the cost of water. Mr. Ambrose stated the District's General Manager has indicated that the District would like to invite the City to appoint a Council representative to participate in this effort. On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council nominated Cm. Lockhart to serve at the City Council representative on the DSRSD Water Task Force. Cm. Barnes questioned if the meetings will be open to the public and if anyone can make comments. Mayor Houston stated he thought they would be open meetings. 4$- OTHER BUSINESS 8:45 p.m. Oath of Office (640-60) City Clerk Keck stated for the record that Mayor Houston was sworn into office on December 16, 1996. ---+'---- Removal of Mail Box at Arroyo Vista (430-90) Cm. Barnes stated it was upsetting at the DHA meeting with Arroyo Vista this evening, that without ever doing a thing, and with no notice whatsoever, the post office took out their mailbox. Many of the residents don't have cars or transportation to get to the post office. She urged the City Council to write a letter to the post office stating we need receptacles for depositing mail. This issue should come back to a future City Council meeting if necessary. Cm. Howard commented that she knew of only a couple of locations in the City where they have these pick u p boxes. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 573 Cm. Barnes stated years ago the City worked hard to get a drive through receptacle. Mr. Ambrose stated Staff would inquire with regard to the Arroyo Vista situation. .. . Civic Center Sound System (200-20) Cm. Barnes stated the sound system used in the Council Chambers leaves something to be desired. Mayor Houston agreed. Cm. Burton felt it is a bad design. Cm. Barnes commented there doesn't seem to be a problem with Pleasanton or San Ramon. They use the old gooseneck system. Mayor Houston felt we will continue to work on this. He has received complaints from people who say the sound goes in and out. The City Council could also practice properly utilizing the microphones with the system we have. .' ...HHHHHHH'+, Mape Memorial Park Renovation/Dedication (950-40) .;' Mayor Houston brought up the subject of Mape Memorial Park and noted we finally got the fence up and demolition will start soon. He had hoped to get an update on the scheduling. He hoped to have a rededication with a big celebration on Memorial Day weekend and make a ceremony out of it. This could be on the cover of our next Recreation brochure. Staff should notify State and Federal representatives, the Camp Parks Color Guard and bagpipes group, local associations, DHS Band and Wells Band, Art in the Parks people and most importantly try to locate family members of Mr. Mape. Cm. Barnes stated she knows someone who is in communication with them, so she would pass the word. Mr. Ambrose stated the contractor has 60 days to do the work, along with a 90 day maintenance period. A lot depends on the weather conditions. Memorial Day weekend would be cutting it pretty close because we would want the park to be at its best. Mayor Houston stated he really would like this to get done. We need to make this a priority and get it done. CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 574 e: Mr. Thompson reported that the grass has been sprayed and they have to wait awhile for the grass to die before proceeding with demolition. . Cm. Barnes suggested if we can't do it Memorial Oay maybe we should look toward the 4th of July. Mayor Houston felt it would be more difficult to get the school bands together to participate during the summer. Mr. Ambrose stated usually the parks are not in absolute pristine condition right after they are completed. It takes the maintenance period to make sure it is really up to speed. He will find out the cutoff date for the Recreation brochures and in the meantime, Staff can look at the timing. Cm. Howard pointed out that some of the neighbors might not appreciate too much activity at this location. Cm. Barnes felt that by inviting the community we may be able to attract an interest in getting the community to take ownership and get the bridge built. This could be a good start at getting community ownership. Mayor Houston directed that as we get closer we can work out details. .:, The Council discussed the fact that a non holiday weekend might be better because a lot of people go away. ... ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:55 p.m. uuuu... . Mayor A TIEST: City Clerk ... CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING December 17, 1996 PAGE 575