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Home My WebLink About4.01 Draft CC 12-19-2006 Min DRAFT Mm~~oFTHEcITYcouNca OF THE cITY OF DUBLIN RE6ULAR MEETIN6 - DECEMBER 19. 2006 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION (Government Code section 54956.9, subdivision (a)) Name of case: City of Dublin v. Angelo Gaspare, Trustee Alameda County Superior Court Action No. VG05222845 +- A regular meeting of the Dublin City Council was held on Tuesday, December 19, 2006, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart. ABSENT: None .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. +- REPORT ON CLOSED SESSION ACTION DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 381 C/ DRAFT Mayor Lockhart advised that no action was taken during Closed Session. ......." ORAL COMMUNICATIONS Introduction of New Employees 7:01 p.m. 3.1 (700-10) Community Development Director Jeri Ram introduced John Lucero as the new Housing Specialist in the Community Development Department. The City Council welcomed Mr. Lucero to the Dublin City Staff. .. City Council Organization/Committee Appointments/ Assignments 7:03 p.m. 3.2 (110-30) City Clerk Fawn Holman presented the Staff report and advised that each member of the City Council represents the City of Dublin on various local and regional Boards/ Committees/ Commissions. The Council reviewed and discussed the list. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the Council confirmed the Mayor's appointments and assignments and directed Staff to notify affected agencies. +- Appointments to Ad Hoc Dublin Pride Week Committee 7:05 p.m. 3.3 (110-30) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would designate two members of the Council to the Ad Hoc Dublin Pride Week Committee for a limited term of December 2006 through December 2007. Mayor Lockhart recommended the appointment of Vm. Hildenbrand and Cm. Sbranti. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19,2006 PAGE 382 DRAFT On motion of Mayor Lockhart, seconded by Cm. Oravetz and by unanimous vote, the Council designated Vm. Hildenbrand and Cm. Sbranti to the Ad Hoc Dublin Pride Week Committee for the limited term of December 2006 through December 2007. .. Appointments to Ad Hoc Citizens/Organization of the Year Committee 7:06 p.m. 3.4 (110-30) City Clerk Fawn Holman presented the Staff Report and advised that the City Council would confirm the Mayor's appointment of herself and Vm. Hildenbrand to the Ad Hoc Citizens/ Organization of the Year Committee, which facilitated the impartial judging of nominees, for the limited timeframe of December 2006 - March 2007. On motion of Cm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the Council confirmed the appointment of Mayor Lockhart and Vm. Hildenbrand to the Ad Hoc Citizens/Organization of the Year Committee for the limited term of December 2006 - March 2007. .. Mayor's Appointments to City Commissions/Committee 7:09 p.m. 3.5 (110-30) Mayor Lockhart advised that, following Dublin's general municipal elections in November of even-numbered years, terms expire on each of the City's commissions/ committee. In response to 2 openings on the Planning Commission, 1 7 applications were received by the deadline. Seven applications were received in response to 3 openings on the Parks & Community Services Commission; six applications were received in response to 4 openings on the Heritage & Cultural Arts Commission; and no applications were received for the Senior Center Advisory Committee. New members will be sworn into office in January. The application period for the Senior Advisory Committee has been extended to January 4, 2007. The Council discussed the number of qualified applicants and agreed that the Leadership Academy was producing an excellent base of volunteers. The City would be working in the next year to find more opportunities for these potential volunteers, as they had much knowledge and enthusiasm which needed to be channeled toward community activities. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 383 ~ Of DO{i~ 1f~~~~~~\~ 19~ ~82 ,~, Qu,IfOR~W DRAFT On motion of Cm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the Council confirmed the Mayor's appointments to the Commissions as follows: Planning Commission - Morgan King and Greg Tomlinson; Parks & Community Services Commission - Alan Elias, Richard Guarienti and Angela Muetterties; and Heritage & Cultural Arts Commission - Connie Mack, Georgean V onheeder- Leopold, Anita Carr and Eric Swalwell. Morgan King thanked the Council for his re-appointment to the Planning Commission. He looked forward to serving a second term. Greg Tomlinson thanked the Council for his appointment to the Planning Commission. He looked forward to the opportunity to serve the community. Alan Elias thanked the Council for his appointment to the Parks & Community Services Commission; he looked forward to being involved in offering excellent recreational programs to the community. Eric Swalwell thanked the Council for his appointment to the Heritage & Cultural Arts Commission. He looked forward to being involved on the Commission as Dublin expanded to the east. Mayor Lockhart thanked all of the Commissioners for their willingness to serve their community. .Jl' "' ... Public Comments 7:22 p.m. 3.6 Dr. Stephen Hanke, Superintendent of Dublin Unified School District, congratulated Mayor Lockhart and Councilmembers Sbranti and Scholz on their recent election. He congratulated the Council and Staff for the recent Tree Lighting Ceremony, which was a great opportunity for the School District to be involved with the City at an event that was very successful and well attended. The School District enjoyed being a part of it. He thanked Mayor Lockhart for being part of the School District's swearing in ceremony for newly elected Boardmembers. They were looking forward to working with the City on a number of projects, including Dublin Pride and Dublin Partners in Education. The School District shared the City's commitment to making this an excellent community. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19,2006 PAGE 384 DRAFT ""V' CONSENT CALENDAR 7:26 p.m. Items 4.1 through 4.16 On motion of Vm. Hildenbrand, seconded by Cm. Oravetz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Special and Regular Meetings of December 5,2006; Adopted (4.2 600-60) RESOLUTION NO. 225 - 06 ACCEPTANCE OF IMPROVEMENTS FOR TRACT 7325 (DUBLIN RANCH AREA G, NEIGHBORHOOD MH-2) AND APPROVING REGULATORY TRAffiC CONTROL DEVICES Adopted (4.3 600-60) RESOLUTION NO. 226 - 06 ACCEPTANCE OF IMPROVEMENTS FOR TRACT 7326 (DUBLIN RANCH AREA G, NEIGHBORHOOD H-l) AND APPROVING REGULATORY TRAffiC CONTROL DEVICES Adopted (4.4 600-60) RESOLUTION NO. 227 - 06 ACCEPTANCE OF IMPROVEMENTS FOR TRACT 7324 (DUBLIN RANCH AREA G, NEIGHBORHOOD MH-l) AND APPROVING REGULATORY TRAffiC CONTROL DEVICES Adopted (4.5 600-30) RESOLUTION NO. 228 - 06 APPROVING AN AMENDMENT TO THE AGREEMENT WITH ENGEO, INC., FOR THE SHANNON COMMUNITY CENTER GEOTECHNICAL TESTING DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 385 DRAFT Adopted (4.6 600-30) RESOLUTION NO. 229 - 06 APPROVING AGREEMENT WITH BKF ENGINEERS, INC., FOR CONSULTING SERVICES FOR THE EXTENSION OF ST. PATRICK WAY Adopted (4.7 600-30) RESOLUTION NO. 230 - 06 APPROVING AN AGREEMENT WITH DUBLIN FINE ARTS FOUNDATION AND MICHELE ALCANTARA FOR DOUGHERTY HILLS DOG PARK ART IN THE PARK PROJECT Adopted (4.8 600-40) RESOLUTION NO. 231 - 06 APPROVING SETTLEMENT AGREEMENT WITH ANGELO GASPARE, PROPERTY OWNER, AND CONOCOPHILLIPS COMPANY AND KAYO OIL, LESSEES, FOR THE PURCHASE OF A PORTION OF PROPERTY IN FEE LOCATED AT 6401 DUBLIN BOULEVARD Adopted (4.9 600-30) RESOLUTION NO. 232 - 06 APPROVING AGREEMENT WITH O'CONNOR CONSTRUCTION MANAGEMENT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE SHANNON COMMUNITY CENTER Adopted (4.10 600-30) RESOLUTION NO. 233 - 06 APPROVING AGREEMENT WITH VALl COOPER & ASSOCIATES, INC., FOR CONSULTING SERVICES FOR THE DUBLIN BOULEVARD/DOUGHERTY ROAD INTERSECTION IMPROVEMENTS (CIP NO. 96852, DOUGHERTY ROAD IMPROVEMENTS - HOUSTON PLACE TO 1-580) Adopted (4.11 390-20) RESOLUTION NO. 234 - 06 MAKING FINDINGS REGARDING UNEXPENDED DOWNTOWN TRAffiC MITIGATION CONTRIBUTIONS FOR FISCAL YEAR 2005-2006 DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 386 DRAFT Received (4.12 330-50) Financial Reports for the Month of November 2006; Adopted (4.13 600-30) RESOLUTION NO. 235 - 06 APPROVING THE SELECTION OF MUNIFINANCIAL, INC. TO UPDATE EASTERN DUBLIN FISCAL ANALYSIS Adopted (4.14 700-20) RESOLUTION NO. 236 - 06 AMENDING THE CLASSIFICATION PLAN Approved (4.15 300-40) the Warrant Register in the amount of $3,181,715.77; and Adopted (4.16 600-50) RESOLUTION NO. 237 - 06 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT ON BEHALF OF THE CITY WITH CalHFA AS PART OF THE FIRST TIME HOMEBUYER LOAN PROGRAM .. WRITTEN COMMUNICATIONS - None .. PUBLIC HEARINGS - None .. UNFINISHED BUSINESS Authorization to Bid the New Shannon Community Center 7:27 p.m. 7.1 (600-35) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that City Staff was requesting authorization to bid the new Shannon Community Center. In addition, Staff requested direction for potential add alternates to the bid project. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19,2006 PAGE 387 DRAFT The Council and Staff discussed potential grant opportunities through Waste Management. There would be a potential $15,000 with the bay-friendly design. There would be a potential for a $60,000 grant with the LEED Silver Certification. The Council and Staff discussed the three bid alternatives for the park restroom building, emergency generator hookup and the LEED certification processing. Staff advised that, in order to retain the project near the current budget, these discreet elements were identified as additive and could be removed from the project's base budget. As these items were stand-alone and not integral to the building's design and function. The bidders would cost these three items individually, and the Council would have an opportunity when the bids were received to decide whether or not they would fund those projects with the initial project. On motion of Cm. Oravetz, seconded by Cm. Scholz and by unanimous vote, the City Council directed Staff to include these three bid alternatives and authorized Staff to bid the new Shannon Community Center. .. NEW BUSINESS Informational Report on the Regional Housing Needs Allocation Methodology for the 2007-2014 Housing Element Cycle RHNA 7:39 p.m. 8.1 (430-20) Associate Planner Marnie Nuccio presented the Staff Report and explained the Regional Housing Needs Allocation (RHNA) methodology for the 2007-2014 Housing Element cycle as proposed by the Association of Bay Area Governments (ABAG) in consultation with the Housing Methodology Committee. The Council and Staff discussed the State certification process for the Housing Element. In order to get the Housing Element certified by the State HCD, the Housing Element must show that any constraints, such as housing caps, would be removed in order to allow the appropriate number of housing units to be built. If that could not be done in the Housing Element, it could not be certified by the State, and the City would not be eligible for any grant funding. If the Housing Element was not certified, the City's residents could sue the City. The Housing Element needed to show that the land was DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 388 DRAFT zoned for the affordable units and there was a plan in place, but it was up to the Developers to build the houses. The Council agreed that Dublin should be proud that its jobs/housing balance was still at almost 1:1, which had been a long-term goal, and concurred that Dublin would continue to do its share to provide housing to all income levels. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti and by unanimous vote, the City Council accepted the 2007-2014 RHNA methodology for the allocation of total housing units and allocation of units by income level. .. Determine Date/Time of AB 1234 Ethics Training for Newly Elected/ Appointed Officials and Determine Date/Time of Councilmember Disaster Preparedness Training 7:56 p.m. 8.2 (640-45/520-30) City Clerk Fawn Holman presented the Staff Report and advised that the City Council would determine the date/time of both the AB1234 Ethics Training Session, as well as Councilmember Disaster Preparedness Training. The City Council confirmed the date of Monday, February 12, 2007, from 5:30 p.m. - 7:30 p.m. for mandatory Ethics Training; and confirmed the date of March 20, 2007, at 5:00 p.m. for Councilmember Disaster Preparedness Training. +- Sponsorship of East Bay Business Times Growth Cities Event - January 2007 8:00 p.m. 8.3 (470-50) Economic Development Director Chris Foss presented the Staff Report and advised that the City Council will consider sponsorship of the East Bay Business Times Growth Cities event on January 31, 2007. Mike Consol, publisher of the East Bay Business Times, advised that this event would be an excellent opportunity to introduce people to Dublin and the investment opportunities available. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19, 2006 PAGE 389 DRAFT On motion of Cm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the City Council approved the City's sponsorship of the East Bay Business Times Growth Cities event on January 31, 2007. .. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 8:04 p.m. City Manager Richard Ambrose advised that the City Council had received an invitation from the Alameda County Library to participate in a strategic planning workshop for the Library on February 14,2007. Additional material would be provided to the Council. City Manager Ambrose advised that the 25th Anniversary Calendar had gone out to the public. Staff did an excellent job on the calendar, which was a primary project for one of the summer interns. City Manager Ambrose reminded the Council that its Strategic Planning Workshop was scheduled to be January 12th at 1 :00 p.m., and asked if the Council would rather start with a working lunch at 12 noon. The Council discussed the proposal and agreed to begin at 1 :00 p.m., with no lunch. Cm. Scholz congratulated Staff on a job well-done on the 25th Annual Calendar, and also thanked Staff and the City Manager for their assistance in getting oriented as she began her first term as Councilmember. Cm. Oravetz indicated that he had attended a Livermore-Amador Valley Transit Association (LAVTA) meeting and advised that LAVTA would be reviewing the Joint Powers Authority document, which had been in effect for 20 years. Each of the jurisdictions would have a chance to review and comment on the document. Cm. Sbranti advised that he had attended the Chamber Holiday Mixer. He had also been working with Parks & Community Services Staff and the Youth Advisory Committee to get the School news paper on the DubTown Teens website. It would be a great resource for Middle and High School students. He was also on the Dublin/School District Joint Facility Use Taskforce, which was working on updating the Joint Facility Use Agreement. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19,2006 PAGE 390 DRAFT Vm. Hildenbrand advised that the Dublin Pride Week Committee had its kick-off meeting and was planning an exciting 2007 Dublin Pride Week. She attended the Tree Lighting Ceremony, which was very successful, and suggested that it was time to find a bigger location. Mayor Lockhart advised that she had attended the Tree Lighting Ceremony, which was very nice and very well-attended, and agreed that it was too large for the current location. She thanked Staff and the Youth Advisory Committee for all of their hard work, and thanked the businesses that donated items to the event. The Council wished everyone the happiest of holidays. .. ADJOURNMENT L 11.1 There being no further business to come before the Council, the meeting was adjourned at 8: 15 p.m. to the January 16, 2007 meeting. Mayor ATTEST: City Clerk '~ , - . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING December 19,2006 PAGE 391