HomeMy WebLinkAboutItem 4.07 AgmtCommDevBlockGrant
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CITY CLERK
File # D[b][Q]rnl-tLJ1[Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 15, 1997
SUBJECT:
Agreement between the County of Alameda and the City of Dublin
regarding the Community Development Block Grant Program for
Fiscal Year 1997-1998 ct....C-
(Report Prepared by Carol R. Cirelli, Senior Planner)
EXHIBITS ATTACHED: A: Draft Resolution regarding the City-County Agreement
B: City-County Agreement
C: Letter from Donna Eoff, Alameda County Housing and
Community Development Specialist
RECOMMENDA nON: ~/ Adopt resolution, Exhibit A, authorizing an agreement between the
City of Dublin and the County of Alameda for the Community
Development Block Grant Program Fiscal year 1997-1998, and
authorizing the Mayor to execute six originals of the agreement.
':. FINANCIAL STATEMENT:
See discussion below.
DESCRIPTION:
On February 4, 1997, the City Council directed staff to apply to the Alameda County Housing and
Community Development Department (Alameda County) for $ 90,809.00 in Community Development
Block Grant (CDBG) funding for Fiscal year 1997-1998. Alameda County approved the City's CDBG
funding request as follows:
1.
2.
3.
4.
5.
6.
City of Dublin - Mape Park:
Arroyo Vista Project Improvements
Arroyo Vista Child Development Center:
VCHC - Senior Services:
City of Dublin - Minor Home Repair (mandatory):
Program Administration:
$ 16,724.00 (advance)
$ 28,597.00
$ 15,650.00
$ 7,044.00
$ 16,194.00
$ 6,600.00
TOTAL:
$ 90,809.00
In accordance with the Alameda County CDBG administrative procedures and the U.S. Department of
:. Housing and Community Development regulations, the City of Dublin, as an Urban County city, must
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enter into an agreement with Alameda County for complying with the CDBG program. The agreement
outlines CDBG activities and responsibilities for both Alameda COlll1ty and City of Dublin. The CitY
COlll1cil must execute six original agreements for submission to the Alameda County Board of
Supervisors.
Staff recommends that the City Council adopt the attached resolution authorizing an agreement between .:~-
the City and Alameda COlll1ty regarding the CDBG Program for Fiscal year 1997-1998, and authorizing
the Mayor to execute six originals of the agreement.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
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AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM FOR FISCAL YEAR 1997-1998
'VHEREAS, the Congress of the United States has enacted the Housing and Community Development
Act of 1974; and
WHEREAS, Title I of the Act consolidates previously separated grant programs for open space, public
facilities loans, water and sewer grants, urban renewal, model cities and rehabilitation loans; and
WHEREAS, the United States Department of Housing and Urban Development has made a
determination that Alameda COlll1ty may operate as an Urban County; and
WHEREAS, the Urban County Housing and Community Development Program undertakes community
renewal and lower income housing assistance primarily for the benefit of very low to moderate income
households; and
WHEREAS, the United States Department of Housing and Urban Development requires an annual
agreement between cities and their respective county as to the responsibilities of both parties regarding
Community Development Block Grant programs; and
. WHEREAS, on April 15, 1997, the City COlll1cil received a Staff Report recommending adoption of an
greement between the City of Dublin and the COlll1ty of Alameda regarding the Commlll1ity Development
Block Grant Program for fiscal year 1997-1998
NOW, THEREFORE, BE IT RESOLVED that the City COlll1cil of the City of Dublin, a Municipal
Corporation, takes the following actions:
Section 1:
That the City of Dublin agrees to enter into an agreement with the County of Alameda
regarding the CDBG Program for Fiscal year 1997-1998.
Section 2:
That the Mayor of the City of Dublin is authorized to execute six originals of the
agreement.
PASSED, APPROVED, AND ADOPTED this 15th day of April, 1997.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
. City Clerk
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EXHIBIT A
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E.
Upon completion of performance under this Agreement and a determination of
final costs, City shall submit to the County a certificate of completion fOT .
construction projects and a requisition for final payment for service projects,
unless otherwise provided in this Agreement.
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STTRrONTR ArTS
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A. Any subcontract funding under this Agreement shall be submitted to County for
review and approval prior to its execution.
B. In the event subcontractor is a private non-profit or neighborhood-based non-
profit organization, or a local development or small business investment
corporation, contractor is required to comply with the procurement procedures
of Office of Management and Budget (OMB) Circular A-II 0 and A-I22
(incorporated herein by reference) for the procurement of supplies and services
in connection with activities funded under this Agreement.
C. Any subcontract funded under this Agreement shall be subject to the terms and
conditions of this Agreement.
IV. RTTDGFT
Any requested modification to the Budget attached to this Agreement and incorporated
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as part of this Agreement, shall be reviewed and approved by County. Any budget
modifications require the prior written approval of County. Budget modifications shall
not alter: 1) The basic scope of services required to be performed under this
Agreement; 2) the time period for the services to be performed under this Agreement;
and, 3) the total amount of the authorized budget of this Agreement (see Exhibit A),
subject to future amendments as approved by the Alameda, County Community
Development Director. Any of the cost c~egories- shown in the Agreement Budget
may be exceeded by ten percent of the indicateCl figure, provided that the total
approved amount of allowable costs is not "exceeded.
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V. RRrORDS ANn RE.EORIS
A. All original documents prepared by City in connection with the work to be
performed under this Agreement shall be the property of the County.
B.
City's records shall be made available for review by the County prior to the
release of funds. City shall be responsible for maintaining all records pertaining
to this Agreement, including subcontracts and expenditures, and all other
financial and property records in conformance with OMB circular A-II O.
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c.
Records must be kept accurate and up-to-date. Failure of City to comply with
this provision could result in termination of this Agreement or City's repayment
of funds previously awarded under this Agreement.
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VI. PR OGR AM MONTTO'RlNG AND FY A T TT A TTON
A. City shall be monitored and evaluated in terms of its effectiveness and timely
compliance with the provisions of this Agreement and the effective and efficient
B.
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City shall undertake continuous quantitative and qu3.litative evaluation of the
Scope of Services as specifi~ in this Agreement and shall make quarterly
written reports to County.
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1.
The quarterly written reports shall include, but shall not be limited to the
following data elements:
a. Title of program, listing of components, description of
acti vi ties/operations.
b. Service area (i. e., citywide, etc., including applicable census
tracts) .
c. Goals - the projected goals, indicated numerically, and also the
goals achieved (for each report period). In addition, identify by
percentage and description, the progress achieved towards
meeting the specified goals; additionally, identify any problems
encountered in meeting goals.
d. Beneficiaries - provide the following:
i) total number of direct beneficiaries.
ii)
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Percent of total number of direct beneficiaries who are:
Low and moderate income
Low income
Black, not Hispanic origin
White, not Hispanic origin
Hispanic
American Indian/Alaskan Native.
Asian or 'Pacific Islander
Feni~le Headed Households
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e. Other data as required by County.
2. The quarterly report shall be due on the fifteenth day of the month
immediately following the report qua~er, except for the end of the
program year report which is due within thirty days.
C. The County shall have ultimate responsibility for overall project monitoring and
evaluation, to assist City in complying with the scope and contents of this
Agreement, and to provide management information which will assist the
County's policy and decision-making and managers.
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D.
The City shall follow audit requirements of the Single Audit Act and OMB
Circular A-128.
VIT. PROGRAMTNrOME
A. Program income shall be recorded as part of the financial transactions of the
errant program and disbursed in accordance with OMB Circular A-il O.
.aJ. UV5~.4JlIllIcomerecelveo Oy City shall oe returned to County for future
application to City projects.
C.
Program income from urban county program activities undertaken by or within
City which thereafter terminates its participation in the urban county shall
continue to be program income of the County. County may transfer the
program income to City, upon its termination of urban county participation,
provided that City has become an entitlement grantee and agrees to use the
program income in its own CDBG entitlement program.
VIII. ITNIFORM ADMTNISTR ATTVE RFQTTTRFMFNTS
City shall comply with Uniform Administrative Requirements as described in Federal
Regulations, Section 570.502 as applicable to governmental entities.
IX. RFT JGTOnS ArTTVTTY PROHTRTTTON
There shall be no religious worship, instruction, or proselytization as part of, or in
connection with the performance of this Agreement.
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RFVFRSTON OF ASSETS
A.
Upon the expiration of this Agreement, City. ~haIJ transfer to County any CDBG
funds on hand at time of expiration and iipy ~ccounts receivable attributable to
the use of CDBG funds.
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B.
Real property in excess of $25,000, obtained in whole or in part with CDBG
funds must be used to meet one of the national objectives for a minimum of five
years after the expiration of this Agreement or disposed of in a manner that
results in County being reimbursed at fair market value less value attributable to
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non-CDB expendItures. ~ 'r '
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XI. OTHFR PROGRAM REQTTTRFMENTS
City certifies that it will carry out each activity in compliance with all Federal laws and
regulations described in 24 CFR, Part 570, Sub-part K (570.600-570-612) and relates
to a) Non-discrimination, b) Fair Housing, c) Labor Standards, d) Environmental
Standards, 3) National Flood Insurance Program, f) Relocation and Acquisition, g)
Employment and Contracting Opportunities, h) Lead-based paint, i) Use of Debarred,
Suspended or Ineligible Contractors or Sub-recipients, j) Uniform Administrative
Requirements and Cost Principals, k) Conflict of Interest, and I) Displacement.
XU. IERMINATION..DET.B.IS-A.GREEMFNT
County may terminate this Agreement in whole or in part immediately for cause, which
shall include as example but not as a limitation:
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A.
Failure, for any reason, of City to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with City, State and
Federal laws and regulations and applicable directives;
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B. Failure to meet the performance standards contained in other sections of this
Agreement;
c.
Improper use of reporting of funds provided under this Agreement; and
D.
Suspension or termination by HUD of the grant to the County under which
Agreement is made, or the portion thereof delegated by this Agreement.
Approved as to form:
Approved as to form:
By:
City Attorney
By:
County Counsel
Date:
Date:
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CITY OF DUBLIN
COUNTY OF ALAMEDA
By:
Mayor
By:
"~re~ident, Board .of Supervisors
Attest:
City Clerk
Date:
Date:
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AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
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EXHIBIT A
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CHILD CARE CENTERS - 570.20 I (c)
Support for the predevelopment costs of a proposed child care development $ 15,650
cen ter.
PUBLIC HOUSING MODERNIZATION - 570.202
Repair/replace leaking and damaged roofs on approximately nine buildings at $28,597
public housing authority complex.
REMOVAL OF ARCHITECTURAL BARRIERS - 570.201(k)
Installation of handicapped accessible plav equipment in Mape Park. $16,724
SENIOR SERVICES - 570.201(e)
Through case management services, seniors are visited in their homes and an $7,044
initial assessment is made of the living situation and needs.
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REHABILITATION - Private Owned Residential - 570_202-
Minor Home Repair and Owner Rehab Programs which promote the $16,194
maintenance of homes.
ADMINISTRATION - 570.206
Provide overall CDBG program administration. " $ 6,600
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TOTAL - CITY OF DUBLIN t r $ 90,809
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ALAMEDA COUNlY PLANNING DEPARTMENT
Housing & Community Development Program
March 26, 1997
Carol Cirelli
City of Dublin
Planning Department
P.O. Box 2340
Dublin, California 94568
JlECEIVEfJ
f1AR 2 8 1997
Dl.::3LJN PLANNiNG
Dear Ms. Cirelli:
Enclosed for execution by your City Council are_sjx (6) original 1997/1998 Community
Development Block Grant (CDBG) City-County Agreements. After execution by the City and
County, two originals will be retained by HCD, one original will be fonvarded to the Alameda
County Board of Supervisors, one original will be forwarded to HUD, and two originals will
be returned to the City. In order for me to meet the deadline for submission to HUD, I will
need the contracts returned to me by May 2, ! Y97.
Thank you for your proJ1lpt attention to this matter. If you have any questions
regarding the contracts or the deadline for sLlbmis~on.'rpie'ase call me at 670-5948.
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Sincerely,
Donna Eoff
HeD Specialist
DE:de
Enclosure
EXHIBIT C
224 W. WINTON AVENUE' ROOM 108 · HAYWARD, CA 94544 · 510/670.5404 . FAX 510/670-6378