HomeMy WebLinkAboutItem 6.6 Attach 2 1997-98PrelimBudget
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Preliminary Budget and
Financial Plan
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CITY OF DUBLIN
CALIFORNIA
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I June 1997
. Guy S. Houston, Mayor
David C. Burton, Vice Mayor
,t Valerie A. Barnes, Councilmember
Lisbeth Howard, Councilmember
I Janet Lockhart, Councilmember
SUBMITIED BY
Richard C. Ambrose
City Manager
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Fiscal Year 1997 - 1998
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TABLE OF CONTENTS
(Continued)
TRANSPORTATION
Public Works Administration. ........... ........... ..................... ........... .........................39
Street Maintenance... ............ ..... .......... ............... ...................... ............ ....... ...........45
Street Sweeping...... ....... ............... .......... ............... ........ .............. ............. ........ .......47
Street Tree Maintenance .. ........ ........ ........... ........... ............ ........ ....................... ..... 4 9
Street Landscape Maintenance.. ....... ....... ...... ........... .......... ............ .................... ...51
HEAL 111 & WELFARE
Waste Management...................... ....... .............. .......... ............................ ...... .........53
Child Care ....... .................. ... .... ....... ........ ..... ..... ...... ........... .......... ........ ........ ...........55
Senior Support Care. ....................................... .......... ........... .............. ......... ...........58
CUL TIJRE & LEISURE SERVICES
Library Services........................... ......... .... ............. .......... ........................................60
Cultural Activities................................................... ............. ............ .......................62
Heritage Center............ ................... ................ ........................ ................................ 6 5
Dublin Cemetery............ .................................. ........... ...........................................68
Park Maintenance.............. .................. ................ .......... ............. ............................70
Community Cable Television..................... ....................... ............. ........................73
Parks & Community Services................. ...... ....................... .............. ..................... 75
COMMUNI1Y DEVELOPMENT
Community Development......................................................................................88
Engineering.. .................... ........ ........ ............. ........... ............. ............. ............... ......99
Economic Development.................... .......................... ............ ............................ 106
ENTERPRISE FUND
Dublin Information Inc.... ....... ........ ................. ....................... ............................ 111
CAPITAL IMPROVEMENT BUDGET
General Improvements................................... ....................... ........... ................... 113
Community Improvement Projects ..................................................~................. 114
Parks ..................... ................. ...... .......... .............. .......... .................... .......... ......... 115
Street Projects......................................... ......................... ........................ ............. 116
INTERNAL SERVICES... ........ .......... .............................. .................. .......... ....................... 11 7
IMPROVEMENT ASSESSMENT DISTRICTS .......... .................... ........................ ............. 119
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CITY OF DUBLIN
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City Offices, 100 Civic Plaza, Dublin, California 94568
PO Box 2340. Dublin, California 94568
Honorable Mayor and Members of the City Council:
Presented herewith is the Fiscal Year 1997-98 Preliminary Budget and Financial Plan for City
Council review and consideration.
1997-98 RECOMMENDED BUDGET OVERVIEW
In keeping with the City's practice to live within its means, Staff has prepared a Preliminary
Budget which relies only on anticipated General Fund income for Fiscal Year 1997-98. No
General Fund Reserves are proposed to be used for Fiscal Year 1997-98. The recommended
budget for Fiscal Year 1997-98 includes sufficient funding to enable the City to keep pace with
the high level of development activity which is occurring at this time.
During the City Council's Budget Study Session in February of 1997, Staff indicated that the
City could be facing some cash flow problems during Fiscal Year 1997-98 as a result of
increased expenditures associated with the dissolution of Dougherty Regional Fire Authority
and the lag in revenues associated with new development. Although the expenditures facing
the City have materialized as was projected, the revenue picture for the City has improved since
the Staff's projections at the Budget Study Session. The reasons for the improved revenue
picture are discussed below. It should be noted, however, that the Fiscal Year 1997-98 Budget
is based on the use of approximately $423,000 in one-time General Fund revenues.
Staff is recommending the appropriation of $271,106 to General Fund reserves. This
appropriation is recommended in that the City currently has an outstanding Contractor's claim
on the Dougherty Hills Slope Repair Project which has been filed with the City, the Street Light
Acquisition cost has not been settled with -PG&E, the City has yet to establish an equipment
replacement program for major pieces of fire apparatus, and these appropriation reserves may
be needed for the City's contribution to the Dublin Unified School District towards the Valley
High School Community Gym in Fiscal Year 1998-99, the price of which is unknown at this time.
Staff is recommending, in a number of funds, to use reserves from special revenue funds which
are restricted in use for Fiscal Year 1997-98.
Total recommended appropriations for all funds for Fiscal Year 1997-98 are $25,930,199. Total
recommended net expenditures for Fiscal Year 1997-98 are $23,653,529. The difference
between total appropriations and net expenditures is due to the following factors: 1) The City is
legally required to budget both the Civic Center Lease payment to Dublin Information, Inc. and
the Dublin Information, Inc. debt service payment; 2) Internal Service Fund expenditures which
are funded by charges to the City's operating departments are already reflected in each
department's operating budget; and 3) Anticipated appropriations to reserves for all funds in
the amount of $410,501.
Administration (510) 833.6650 . City Council (510) 833-6605 . Finance (510) 833-6640 . Building Inspection (510) 833-6620
Code Enforcement (510) 833-6620 . Engineering (510) 833-6630 . ParkS & Community Services (510) 833-6645
Economic Development (510) 833-6650 . Police (510) 833.6670 . Public Works (510) 833-6630 . Planning (510) 833-~610
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As shown in the comparison below, Fiscal Year 1997-98 recommended net expenditures reflect
an increase of $5,055,159, or 27.1% compared to estimated net expenditures for Fiscal Year
1996-97.
NET EXPENDITURE COMPARISON
Fiscal Year
1996-97
Fiscal Year
1997 -98
$16,779,973
1,599,919
5.273.637
$23,653,529
Difference
Percentage
Difference
Operating*
Debt Service
Capital
TOTAL
$14,391,893
1,601,984
2.604.463
$18,598,340
$ 2,388,080
(2,065)
3.119.174
$ 5,055,189
16.6%
(0.1%)
120.0%
27.2%
* Excludes Civic Center lease payment
The Fiscal Year 1997-98 Recommended Budget is funded by approximately $23,828,165 in net
revenues and $235,865 from restricted fund reserves (not including those reserves needed to
replace equipment in the Internal Service Fund).
ASSESSMENTS AND FEES
As was discussed during the City Council Budget Study Session, no increases are proposed in
assessments for the property owner based Landscape Assessment Districts. In addition, the
City is proposing a reduction in the Storm Water Control fees, which will be partially offset by
the new EMS tax, which was recently approved by the voters.
OPERATING BUDGET
The recommended Net Operating Budget for Fiscal Year 1997-98 totals $16,779,973. Of this
amount, $16,619,973 is required to maintain the Current Service Level for all City programs and
$160,000 is recommended to fund Higher Service Levels (see page xiii). These totals vary from
the totals shown on the Historical Comparison of Expenditures (pages xi and xii) because of the
deduction of the Civic Center Lease Payment from the Operating Budget, since it is also shown
as Debt Service.
The recommended 1997-98 Operating Budget (adjusted to exclude debt service) exceeds
1996-97 Estimated Operating Expenditures by $2,388,080, or 16.6%. The major factors
contributing to this growth are discussed below.
GENERAL GOVERNMENT
The total recommended expenditures for General Government (adjusted to exclude the Civic
Center Debt Service) are $1,814,094 for Fiscal Year 1997-98. This represents an increase of
$199,156 or 12.3%.
Significant changes in General Government for Fiscal Year 1997-98 include the following:
1. Costs of producing an update to the Municipal Code which will include codification of
ordinances adopted since April of 1996.
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2. The addition of a part-time Office Assistant in the City Manager/City Clerk Department to
assist with processing a backlog of records, provide back-up office coverage, and to
handle the increasing workload.
3. Full-year funding of the Finance Manager position in Administrative Services, which was
vacant for more than four months in 1996-97.
4. The operating costs associated with supporting the City Internet Project, including
communication lines, website hosting, Internet service connection fees and web page
updates.
5. The cost of obtaining additional on-line banking services to protect against check fraud.
6. Increased insurance premium costs and anticipated claim expenses.
7. Inclusion of a budgeted Contingent Reserve of $50,000 for unanticipated expenses.
PUBLIC SAFETY
The total recommended net expenditures for Public Safety are $8,554,731 for Fiscal Year
1997-98. This represents an increase of $1,550,875, or 22.1% over estimated net expenditures
for Fiscal Year 1996-97.
Significant changes in Public Safety for 1997-98 include the following:
1. Increased Contract Police Personnel costs due to the full year funding of two patrol
officers which were added in the final quarter of Fiscal Year 1996-97 after the opening of
the BART Station, and a new collective bargaining agreement.
2. Increased contract Police personnel costs due to the full year funding of the bicycle
patrol officer, which is a position funded with restricted grant funds. The position was
added in November of 1996.
3. Increased Internal Service Fund cost associated with operating and maintaining the
Police Department's expanding fleet of vehicles and the capital purchase of an additional
vehicle in Fiscal Year 1997-98.
4. Increased Dispatch and Alameda County Jail Booking charges.
5. The full year funding of an Administrative Assistant in Police. The position was vacant in
Fiscal Year 1996-97.
6. Increased contract Animal Shelter and Field Service charges, due to estimated changes
in labor costs.
7. Increased debt service and Animal Shelter operating costs due to the fact that use of the
Shelter by Dublin residents has increased compared to other participating agencies.
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8. Increased Traffic Signal costs associated with the addition of new Traffic Signals and
Street Lights adjacent to the BART station.
9. Anticipation that 5 new signals serving development projects in Eastern Dublin will be
operational for a portion of Fiscal Year 1997-98.
10. The change in Fire Service providers will result in expenses which exceed the Fiscal
Year 1996-97 estimated Fire Services expenditures by $878,020. This increase is
without accounting for any contribution to equipment reserves.
TRANSPORTATION
The total recommended net expenditures for Transportation are $1,109,012 for Fiscal Year
1997-98. This represents an increase of $70,992, or 6.8% increase over estimated net
expenditures for Fiscal Year 1996-97.
Significant changes in Transportation for 1997-98 include the following:
1. Increased Street Sweeping costs associated with additional curb miles due to new
development and an increase in contractor sweeping rate.
2. Higher costs associated with labor rates charged by MCE Corporation, which provides
contract maintenance services.
3. Increased Internal Service Fund charges in Public Works Administration, due to the
purchase of new computer equipment.
4. The addition of a part-time Office Assistant in Public Works Administration to provide
adequate support to Engineering Staff as the City experiences increased development
activity.
HEALTH & WELFARE
The total recommended net expenditures for Health and Welfare are $832,531 for Fiscal Year
1997-98. This represents an increase of $96,807, or a 13.2% increase compared to estimated
expenditures for Fiscal Year 1996-97.
Significant changes for 1997-98 include the following:
1. Increased rates for residential basic garbage service. The cost of this service is
collected from property owners on the property tax bill.
2. Increased support for commercial recycling services utilizing Measure D funds which
have a restricted use.
3. A contribution to the Valley Community Health Center (VETCH) Senior Support Program,
which is funded by Alameda County through the receipt of Community Development
Block Grant (CDBG) monies.
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CULTURE & LEISURE SERVICES
The total recommended net expenditures for Culture & Leisure Services are $2,119,950 for
Fiscal Year 1997-98. This represents an increase of $87,035, or 4.3% over estimated net
expenditures for Fiscal Year 1996-97.
Significant changes in Culture & Leisure Services include the following:
1. Increased contract Library costs.
2. Additional part-time staff to staff to accommodate rentals at the Heritage Center.
3. Increased part time staffing to accommodate expansion of sports programs.
4. Increased operating costs associated with the Shannon Center local area network and
support costs for the automated registration program.
5. Full year funding of the Recreation Coordinator position assigned to the Senior Center.
COMMUNITY DEVELOPMENT
The total recommended net expenditures for Community Development are $2,349,655 for
Fiscal Year 1997-98. This represents an increase of $488,487, or 26.3% over estimated net
expenditures for Fiscal Year 1996-97.
Significant changes in Community Development include the following:
1. Additional contract Building Inspection Services to accommodate new residential and
commercial projects.
2. Specialized structural plan checking for some of the more complex development projects
anticipated to proceed in Fiscal Year 1997-98.
3. Costs associated with support to a Downtown Study Task Force.
4. Part-time contract office assistance to assist with building permit processing during peak
periods.
5. Provision for Consultant Services, which would allow for the completion of a
Telecommunications Policy (Phase II).
6. Increased costs associated with the City participation in the Tri-Valley Convention and
Visitors Bureau.
DEBT SERVICE
The only debt outstanding related to City activities is a Certificate of Participation (COP) issue
for the Civic Center project. The total Debt Service for the Civic Center for Fiscal Year 1997-98
is $1,599,919. The City is legally required to budget the full lease payment to Dublin
Information Inc.. In turn, Dublin Information Inc. makes the required Debt Service payment to
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the Trustee. It is anticipated that in Fiscal Year 1997-98 the Debt Service payment will be offset
by $105,270 in interest earnings in the Civic Center Reserve Fund. This income will offset a
portion of the City Lease Payment, resulting in a net Debt Service payment of $1 ,494,649.
The City also has one 1915 Act Public Improvement District (Dublin Boulevard Extension
Assessment District), which currently has outstanding improvement bonds. However, no City
funds are at risk and the City merely acts as a conduit for monies collected on the property tax
bills of properties benefiting from the District. The funds are transferred to a Trustee which
makes payments to the bond holders. Therefore, all debt service associated with this
Improvement District has been excluded from the Annual Budget. A section on Improvement
District Activities has been included near the end of the Budget document for information only.
CAPITAL IMPROVEMENTS
For Fiscal Year 1997-98, Staff has prepared an Update to the 1996-2001 Capital Improvement
Program.
The Capital Budget for Fiscal Year 1997-98 consists of a total of 36 projects at a recommended
cost of $5,273,637. This represents an increase of $3,119,174 over Fiscal Year 1996-97
estimated expenditures.
It is important to note that this is an ambitious list of Capital Improvement projects in that, all
likelihood, additional Staff resources will be required to provide planning and construction
management services for any additional projects above and beyond those identified in the
Budget.
The financing of the Fiscal Year 1997-98 Capital Budget is comprised of the following revenue
sources:
General Fund Revenues
Intergovernmental Revenues
Fees & Assessments
TOTAL
$ 1,131,051
1,063,398
3.079.188
$ 5,273,637
As ind icated above, $1,131,051 of the proposed Capital Budget for Fiscal Year 1997-98 comes
from the General Fund. Those capital projects which are funded by the General Fund can be
categorized as follows: data processing equipment, Civic Center repair, communication system
upgrade, a new fire engine, sidewalk repair, repair of the San Ramon Road banner poles,
acquisition costs associated with the Business Enhancement Sign Program, Shannon Center
repairs and maintenance, Dougherty Hills Park Slope Repair Phase II, Dublin Swim Center
Deck Replacement Design, Shannon Park Pedestrian Pathway, street light acquisition and the
annual street overlay.
Many of these projects are recommended for Fiscal Year 1997-98 to be funded from the
General Fund because they are badly needed and there are no other funding sources available.
It is anticipated that this amount of funding from the General Fund for Capital Projects will not
be needed in Fiscal Year 1998-99.
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REVENUES
Estimated Net Revenues (all funds) for Fiscal Year 1997-98 total $23,828,165, if the City
Council adopts the recommended Higher Service Level Budget. This represents an increase of
$3,867,842, or 19.4% compared to estimated revenues for Fiscal Year 1996-97. It is notable to
consider the distribution of these changes between different funds.
General Fund Revenues for Fiscal Year 1997-98 are estimated at $17,902,038. This
represents an increase of $1,051,721, or 6.2% over estimated General Fund Revenues for
Fiscal Year 1996-97. The most significant factors responsible for increased City General Fund
Revenues are as follows:
1. Increased Property Taxes due to the recovery in the real estate market in the region, as
well as new development which adds to the property tax base.
2. Increased revenue from Franchise Taxes due to the increase in the number of
households served, as well as changes in the rate structure.
3. Increased Building Permit Fees associated with major new construction projects.
4. Revenues associated with fire permits and plan checking are shown for the first time in
the City Budget due to the change in the provider of the service.
5. Increased State subventions due to the population added from new residential projects.
6. Increased plan check and inspection fees associated with development-related public
improvement and construction.
7. Increased Recreation program revenue from the expansion of the Playground program to
Dublin Elementary and an expansion of participation in the sports programs.
8. Increased Recreation fees.
9. One time revenue of approximately $314,000 for the sale of surplus right-of-way.
10. The ABAG Liability Insurance dividend increased by more than $59,000 over the amount
received in the previous year.
The most significant area of increase in revenues is within the Special Revenue Funds. These
are restricted funds which can only be used for authorized expenditures. The most significant
factors responsible for increase in City Special Fund Revenues are as follows:
1. Continuation of the State Supplemental Law Enforcement grant program, as well as
receipt of a Federal Department of Justice Police Grant.
2. An increase in ISTEA Grant Funds associated with Street Improvement Projects.
3. Receipt of Transportation Development Act grants which will allow the construction of the
Alamo Creek Bicycle Path and the Mape Memorial Park Pedestrian Bridge projects to
proceed.
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4. Increased residential garbage fees due to a change in the rates charged by the Garbage
Company.
5. New revenues from the Emergency Medical Services Tax approved by the voters in June
of 1997.
6. An increase of approximately $2.1 million in Traffic Impact Fees collected.
7. An increase in Public Facility Fees to be collected for projects undertaken during the
Fiscal Year.
8. The new levy of assessments within the Santa Rita Landscape Assessment District.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1997-98 is $41,152,058. Those recommended
appropriations which are funded by Proceeds of Taxes are approximately $27,487,481 less
than the City's limit.
STAFFING
Included in this year's recommended Preliminary Budget for Fiscal Year 1997-98 is the
proposed Position Allocation Plan (see pages xv to xviii). As indicated in the Position Allocation
Plan, the 1997-98 staffing required to support the Current Service Level is 122.27 positions.
This represents an increase of 30.66 positions when compared to Fiscal Year 1996-97. It is
important to note that 28.58 of positions represent positions related to the provision of Fire
Service, which will be assigned to the City in Fiscal Year 1997-98. In Fiscal Year 1996-97,27.5
of these positions were part of the Dougherty Regional Fire Authority. For Fiscal Year 1997-98,
Staff is recommending an additional 3.4 positions associated with recommended Higher Service
Levels which would increase the total City and Contract personnel to 125.67 positions.
These additions are described in more detail in the Higher Service Levels for each affected
activity.
1997-98 BUDGET ISSUES
For Fiscal Year 1997-98, the following issues have been identified for City Council
consideration during the annual Budget Hearing process:
1. Which Higher Service Levels should be funded? (See page xiii)
2. Which community groups/organization funding requests should be funded? (See page
xiv)
3. Review and prioritize those Capital Projects proposed for Fiscal Year 1997-98 (See Five
Year Capital Improvement Program Update)
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FUTURE BUDGET ISSUES
The future for the City's Budget in Fiscal Year 1998-99 is mixed. With respect to potential
revenue impacts, the City will not have $400,000 in one-time revenues in Fiscal Year 1998-99
which are proposed to be used to balance the Fiscal Year 1997-98 Budget. The City will also
have to send ballots to all property owners within three of the City's four Landscape and
Lighting Assessment Districts. If the City receives sufficient protests with respect to levying any
fee in Fiscal Year 1998-99, the City could lose up to $248,000 in revenue. Staff is hopeful that
the new residential and commercial growth that is occurring on the Santa Rita property and the
potential return of the ERAF from the State will help to offset the potential negative impacts on
the City's revenues.
With respect to Operating Expenditures, Staff does not see any major increase in any of the
City's operating expenditures in Fiscal Year 1998-99, but will have to consider the impact on the
Budget of the City's contribution to the Valley High School Community Gymnasium and begin to
plan for the replacement of major building components and fire apparatus.
CONCLUSION
I believe the City is on good financial ground, and the City's financial pictures should
progressively improve as continued quality growth occurs within the City. A number of major
issues have been resolved during Fiscal Year 1996-97 which have eliminated some of the
uncertainties with respect to the City's fiscal future. One of these issues was the smooth
dissolution of the Dougherty Regional Fire Authority and the development of necessary
programs, policies and contracts for Fire Service with Alameda County for Fiscal Year 1997-98.
I look forward to continued improvement of services and development of a number of
improvements and additions to the City's infrastructure which will improve the quality of life in
the City of Dublin.
I would like to thank our Staff, Commissioners and Council for their hard work and concern for
our community.
. Respectfully submitted,
~~c.~
I Richard C. Ambrose
. City Manager
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Public IlrHt
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Fund Fund Fund Fund Fund Fund Fund I'und Fund Fund Fund Fund Fund I'und Fund Fund Fund
217 220 222 224 221 230 300 310 320 310 101 710 711 712 713 711 130
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35-:000 78,MlC 27,0511 20,151 ",115 39,53E M89
(10,785) (5,000) (lO<1Jl85)
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75,980 117,211! ~.~10
85,500 1,000 51,79C 7~,7& 2~,59<1
126,650 661,51S
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I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 199&-97 199&-97 1997.98 1997-98
GENERAL FUND NOO1
I PROPERTY TAXES
CurrentYearSecu~ $ 3,251,235 $ 3,345,000 $ 3,303,000 $ 3,605,000 $ 3,605,000
Current Year Unsecured 321,957 319,000 340,000 346,800 346,800
I Prior Year Secured 134,136 127,100 125,000 135,900 135,900
Prior Year Unsecured 20,614 18,300 0 17,300 17,300
Supplemental Property Tax 64,247 84,000 64,000 100,000 100,000
I Pilot Tax 39,015 40,000 40,508 42,000 42,000
Property Tax Penalties 36,409 35,000 36,000 39,000 39,000
Sub-Total $ 3,867,613 $ 3,968,400 $ 3,908,508 $ 4,286,000 $ 4,286,000
I TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 6,760,413 $ 6,480,000 $ 6,820,000 $ 6,850,000 $ 6,850,000
I Real Property Transfer Tax 60,181 73,600 116,000 121,700 121,700
Hotel Transient Occupancy Tax 198,284 176,000 231,000 231,000 231.000
Franchise Taxes 607,147 709,800 713,000 750,500 750,500
I Sub.Total $ 7,626,025 $ 7,439,400 $ 7,880,000 $ 7,953.200 $ 7,953,200
LICENSES & PERMITS
I Building Permits $ 364,963 $ 778,000 $ 837,000 $ 915,000 $ 915,000
Fire Permits 0 0 0 24,250 24,250
Animal Licenses 3,953 4,000 4,445 4,500 4,500
Encroachment Permits 17,592 11 ,400 17,000 17,000 17,000
I Business License 79,691 80,000 81,000 82,600 82,600
Sub-Total $ 466,199 $ 873.400 $ 939,445 $ 1,043,350 $ 1,043,350
I FINES & FORFEITURES
Par1<in9 Fines $ 26,986 $ 26,000 $ 18,500 $ 22,000 $ 22,000
Other Court Fines 10,245 8,500 8,800 9,500 9,500
I Other Fines & Penalties 1,562 1,500 10,400 1,700 1,700
Sub-Total $ 38,793 $ 36,000 $ 37,700 $ 33,200 $ 33,200
I REVENUE FROM USE OF MONEY & PROPERTY
Interest 1,193,388 1,195,000 1,282,500 1,240,000 1,240,000
Rents & Concession
I Field 21,947 18,300 24,000 24,000 24,000
Building 43,359 44,500 44,000 49,350 49,350
Pool 6,561 300 3,100 10,100 10,100
Heritage Center 0 1,500 550 5,000 5,000
I Sub-Total $ 1 ,265,255 $ 1,259,600 $ 1,354,150 $ 1,328,450 $ 1,328,450
INTER-GOVERNMENTAL REVENUES. STATE
I Motor Vehicle In.Lieu Tax $ 1,022,346 $ 1,005,000 $ 1,065,000 $ 1,090,000 $ 1,090,000
Off Highway Vehicle In-Lieu Fee 420 450 420 420 420
Homeowner's Property Tax Relief 79,728 80,200 80,200 81,200 81,200
I Sub-Total $ 1,102,494 $ 1,085,650 $ 1,145,620 $ 1,171,620 $ 1,171,620
I -11-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 1996-97 1996-97 1997-98 1997-98
CHARGES FOR SERVICE
I Zoning & Subdivision Fees $ 282,147 $ 225,650 $ 218,000 $ 249,000 $ 249,000
Plan Check & Inspection Fees 396,435 495,000 432,500 635,000 577,000
Fire Plan Chk & Insp Fees 0 0 0 64,000 64,000
I Sale of Maps & Documents 7,066 8,000 10,500 8,000 8,000
Special Police Services 12,237 11,500 14,000 14,000 14,000
Fire Service Charges 71,404 80,000 108,281 93,500 93,500
I Park & Recreation Fees
Recreation Instruction 56.899 53,025 70,000 70,000 70,000
Preschool 47,070 47,165 46,010 46,500 46,500
I Special Events 11,209 11,000 10,950 11,950 11,950
Playgrounds 83,696 88,750 77,200 95,000 110,750
Teens 6,840 11,670 5,700 11,000 11,000
I Adult Sports 47,713 51,830 54,100 57,500 57,500
Aquatics 90,782 95,520 91,250 97,400 97,400
Seniors 22,585 30,520 25,800 30,800 30,800
I Youth Sports 31,503 31,550 28,800 40,000 45,660
Heritage Center 141 2,600 2,890 3,000 3,000
Building Use Insurance 2,695 2,960 2,885 3,428 3,428
I Zone 7 Drainage Fees 1,091 3,500 1,200 3,400 3,400
DUI Program 4,808 5,000 1,100 2,500 2,500
Booking Fees Recovery 1 ,423 3,000 4,900 5,000 5,000
Solid Waste Fee 56,835 55,300 60,000 60,000 60.000
I Interment Fees 2,880 4,270 7,870 5,430 5,430
Annexation Services 135,500 75,700 75,700 62,100 62,100
Sub-Total $ 1,372,959 $ 1,393,510 $ 1,349,636 $ 1,668,508 $ 1,631,918
I OTHER REVENUES
Sale of Real & Personal Property $ 3,235 $ 300 $ 7,515 $ 314,000 $ 314,000
I Contributions 9,984 13,143 7,600 5,500 5,500
Miscellaneous 92,074 57,000 65,600 111 ,800 111,800
PERS Surplus 0 0 105,998 0 0
I Reimbursement 2,489 20,350 28,515 17,300 17,300
Reimbursement-Public Damage 6,000 24,000 20,030 5,700 5,700
Sub-Total $ 113,782 $ 114,793 $ 235,258 $ 454,300 $ 454,300
I TOTAL GENERAL FUND $ 15,853,120 $ 16,170,763 $ 16,850,317 $ 17,938,628 $ 17,902,038
, " ,,' .,
< ':A:,' .:i::l:":, < \: :~~. ?, ~ ':"~F
I CRIMINAL ACTIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 360 $ 0 $ 45 $ 100 $ 100
I Sub-Total $ 360 $ 0 $ 45 $ 100 $ 100
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I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995--96 1996-97 1996-97 1997-98 1997.98
I STATE GAS TAX FUND (#208)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 38,169 $ 46,100 $ 51,740 $ 41,380 $ 41,380
Sub-Total $ 38,169 $ 46,100 $ 51,740 $ 41,380 $ 41,380
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INTER.GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 154,285 $ 154,000 $ 156,000 $ 156,900 $ 156,900
I State Gas Tax (2106) 109,981 110,000 113,000 113,600 113,600
State Gas Tax (2107) 216,108 215,000 220,000 221,300 221,300
State Gas Tax (2107.5) 6,000 6,000 6,000 6,000 6,000
I Sub-Total $ 486,374 $ 485,000 $ 495,000 $ 497,800 $ 497,800
TOTAL - GAS TAX FUND $ 524,543 $ 531,100 $ 548,740 $ 539,180 $ 539,180
I ":::: ~
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
I INTER.GOVERNMENTAL REVENUE - FEDERAL
CDSG Grant $ 77,714 $ 92,481 $ 84,140 $ 87,233 $ 87,233
Sub-Total $ 77,714 $ 92,481 $ 84,140 $ 87,233 $ 87,233
I TOTAL - COSG FUND S 77,714 $ 92,481 S 84,140 $ 87,233 $ 87,233
I INTERMODAL SURFACE TRANSPORATION ACT (ISTEA) FUND (#210)
INTER-GOVERNMENTAL REVENUE - FEDERAL
ISTEA Funds $ 1,807,978 $ 294,000 $ 77,382 $ 351,300 351,300
I Sub-Total $ 1,807,978 $ 294,000 $ 77,382 $ 351,300 $ 351,300
TOTAL - ISTEA FUND S 1,807,978 S 294,000 S 77,382 $ 351,300 S 351,300
I TRANSPORTATION DEVELOPMENT ACT (TDA) FUND (#211)
I INTER-GOVERNMENTAL REVENUE - STATE
Article 3 Grant (Bicycle/Pedestrian) $ 0 $ 0 $ 0 $ 114,840 $ 114,840
Sub-Total $ 0 $ 0 $ 0 $ 114,840 $ 114,840
I TOTAL. TOA FUND S 0 $ 0 $ 0 $ 114,840 S 114,840
. : ..~ ."; ; ... . , ~
I FEDERAL EMERGENCY MANAGEMENT AGENCY (#212)
INTER-GOVERNMENTAL REVENUE - FEDERAL
Disaster Assistance $ 22,483 $ 0 $ 0 $ 12,000 $ 12,000
Sub-Total $ 22,483 $ 0 $ 0 $ 12,000 $ 12,000
I
TOTAL - FEMA FUND $ 22,483 $ 0 S 0 S 12,000 S 12,000
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I HISTORICAL COMPARISON OF REVENUES 8Y SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 1996-97 1996-97 1997-98 1997-98
PARK DEDICATION (#215)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 15,345 $ 23,500 $ 21,130 $ 20,950 $ 20,950
Sub-Total $ 15,345 $ 23,500 $ 21,130 $ 20,950 $ 20,950
I OTHER REVENUE
Park Dedication In-Lieu Fees $ 562,551 $ 111,350 $ 286,050 $ 216,000 $ 216,000
I Sub-Total $ 562,551 $ 111,350 $ 286,050 $ 216,000 $ 216,000
TOTAL - PARK DEDICATION FUND $ 577,896 $ 134,850 $ 307,180 $ 236,950 $ 236,950
~. ~ .. .""" ;:.... i:;" .
I "";"< ','.>, , ~:',.
MEASURE 8 FUND (#217)
TAXES OTHER THAN PROPERTY
I Sales & Use Tax $ 141,117 $ 136,000 $ 152,200 $ 159,300 $ 159,300
Sub- Total $ 141,117 $ 136,000 $ 152,200 $ 159,300 $ 159,300
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 3,996 $ 530 $ 0 $ 0 $ 0
Sub-Total $ 3,996 $ 530 $ 0 $ 0 $ 0
I TOTAL - MEASURE 8 FUND $ 145,113 $ 136,530 $ 152,200 $ 159.300 $ 159,300
I 58 300 GRANT FUND (#220)
INTER-GOVERNMENTAL REVENUE - STATE
S6 300 Grant $ 25,518 $ 31,290 $ 44,452 $ 60,000 $ 60,000
I Sub-Total $ 25,518 $ 31,290 $ 44,452 $ 60,000 $ 60,000
TOTAL. 58300 FUND $ 25,518 $ 31,290 $ 44,452 $ 60,000 $ 60,000
I
NATIONAL POLLUTION DISCHARGE & ELIMINATION SYSTEM (#222)
I USE OF MONEY & PROPERTY
Interest $ 1,964 $ 0 $ 3,735 $ 3,000 $ 3,000
Sub-Total $ 1,964 $ 0 $ 3,735 $ 3,000 $ 3,000
I CHARGES FOR SERVICE
Property Fees $ 162,472 $ 161,000 $ 166,100 $ 85,665 $ 85,665
Penalties 840 0 950 475 475
I Sub-Total $ 163,312 $ 161,000 $ 167,050 $ 86,140 $ 86,140
OTHER REVENUE
I Contribution $ 4,500 $ 4,500 $ 0 $ 0
Sub-Total $ 0 $ 4,500 $ 4,500 $ 0 $ 0
I TOTAL - NPOeS FUND $ 165,276 $ 165,500 $ 175.285 $ 89,140 $ 89,140
")"
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I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 1996-97 1996-97 1997-98 1997-98
I MEASURE D RECYCLING FUND (#224)
USE OF MONEY & PROPERTY
Interest $ 12,040 $ 5,500 $ 6,470 $ 8,080 $ 8,080
Sub-Total $ 12,040 $ 5,500 $ 6,470 $ 8,080 $ 8,080
I INTERGOVERNMENTAL - REVENUE COUNTY
Recycling Fees - County $ 126,726 $ 102,655 $ 145,000 $ 137,000 $ 137,000
I Sub- Totel $ 126,726 $ 102,655 $ 145,000 $ 137,000 $ 137,000
TOTAL - MEASURE D FUND S 138,766 $ 108,155 $ 151,470 $ 145,080 S 145,080
I ,..
GARBAGE SERVICE FUND (#225)
I USE OF MONEY & PROPERTY
Interest $ 18,073 $ 1,200 $ 6,325 $ 1,600 $ 1,600
Sub-Total $ 18,073 $ 1,200 $ 6,325 $ 1,600 $ 1,600
I CHARGES FOR SERVICE
Garbage Service Fees $ 653,948 $ 600,800 $ 596,400 $ 649,860 S 649,860
Penalties 3,619 2,800 3,000 3,000 3,000
I Sub-Total $ 657,567 $ 603,600 $ 599,400 $ 652,860 $ 652,860
OTHER REVENUE
I Miscellaneous $ 0 $ 12,500 $ 12,500 $ 0 $ 0
Sub-Total $ 0 $ 12,500 $ 12,500 $ 0 $ 0
I TOTAL. GARBAGE SERVICE FUND S 875,640 $ 817,300 S 818,225 S 854,480 S 854,460
I EMS FUND (FUND 230)
TAXES OTHER THAN PROPERTY
EMS Excise Tax $ 0 $ 0 $ 0 $ 71,500 $ 71,500
I Sub-Total $ 0 $ 0 $ 0 $ 71,500 $ 71,500
OTHER REVENUES
I EMS District Reimbursement $ 0 $ 0 $ 4,460 $ 4,460
Sub-Total $ 0 $ 0 $ 0 $ 4,460 $ 4,460
TOTAL - EMS FUND $ 0 S 0 $ 0 $ 75,980 S 75,960
I .,.: . .,.:.;
...::::~J,.,
TRAFFIC IMPACT FEE FUND (#300)
I OTHER REVENUES
Reimbursements $ 839,611 $ 698,921 $ 442,208 $ 2,609,167 $ 2,609,167
Sub-Total $ 839,611 $ 698,921 $ 442,208 $ 2,609,167 $ 2,609,167
I TOTAL - TRAFFIC IMPACT FEE FUND S 839,811 $ 898,921 S 442,208 $ 2,809,187 S 2,809,187
.. '~:l: , '..,'.:i.,L.,.;>< ' : ""U., .:<. =::';)":
:'?:g:"("
I -Vll-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 1996-97 1998-97 1997-98 1997-98
I PUBLIC FACILITY FEE FUND (#310)
OTHER REVENUES
Reimbursements $ 0 $ 108,500 $ 28,625 $ 264,460 $ 264,460
I Sub-Total $ 0 $ 108,500 $ 28,625 $ 264,460 $ 264,460
TOTAL- PUBLIC FACILITY FEE FUND $ 0 $ 108,500 $ 28,625 $ 264,460 $ 264,460
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I FIRE IMPACT FEE FUND (#320)
OTHER REVENUES
Reimbursements $ 0 $ 0 $ 0 $ 10,785 $ 10,785
Sub-Total $ 0 $ 0 $ 0 $ 10,785 $ 10,785
I
TOTAL- FIRE IMPACT FEE FUND $ 0 $ 0 $ 0 $ 10,785 $ 10,785
~:.
I HOUSING' NOISE MIT. FUND (#380)
OTHER REVENUES
I Reimbursements $ 0 $ 0 $ 935 $ 5,000 $ 5,000
Sub-Total $ 0 $ 0 $ 935 $ 5,000 $ 5,000
I TOTAL - HOUSING' NOISE MIT. FUND $ 0 $ 0 $ 935 $ 5,000 $ 5,000
.. .
......:
I DUBLIN INFORMATION INC. FUND (#601)
REVENUE FROM USE OF MONEY & PROPERTY
Interest Income
I Interest - Reserve Fund $ 107,310 $ 107,300 $ 107,350 $ 108,345 $ 108,345
Rents & Concessions 1,486,752 1,601,985 1,496,712 1,599,919 1,599,919
Sub-Total $ 1,594,062 $ 1,709,285 $ 1,604,062 $ 1,708,264 $ 1,708,264
I TOTAL - DUBLIN INFO. INC FUND $ 1,594,062 $ 1,709,285 $ 1,604,062 $ 1,708,264 $ 1,708,264
. .'. ~ ~ "><l. "':. ,',>.:"" "..' :..' . . <. ?::\;'< :;~:;<>:: <
',:". " :?".,., ,"":,:
,.,<" > .
I STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 188,907 $ 127,355 $ 134,341 $ 137,494 $ 137,494
I Sub-Total $ 188,907 $ 127,355 $ 134,341 $ 137,494 $ 137,494
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 7,646 $ 10,400 $ 5.462 $ 5,750 $ 5,750
Sub-Total $ 7,646 $ 10,400 $ 5,462 $ 5,750 $ 5,750
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I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 1996-97 1996-97 1997-98 1997-98
I OTHER REVENUES
Reimbursement-Public Damage $ 0 $ 4,000 $ 1,750 $ 2,000 $ 2,000
Sub-Total $ 0 $ 4,000 $ 1,750 $ 2,000 $ 2,000
I TOTAL.sTREET LIGHTING
ASSESSMENT DISTRICT FUND ('710) $ 196,553 $ 141,755 $ 141,553 $ 145,244 $ 145,244
~' ;, ,.. .. .t. ,.~ . >.... -uP'
I LANDSCAPE ASSESSMENT DISTRICT ('711)
SPECIAL BENEFIT ASSESSMENT
I Soecial Assessments $ 54,376 $ 53,600 $ 56,620 $ 56,620 $ 56,620
Penalties 105 0 269 289 269
Sub-Total $ 54,461 $ 53,600 $ 56,909 $ 56,909 $ 56,909
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,913 $ 2,120 $ 2,012 $ 1,600 $ 1,600
I Sub-Total $ 1,913 $ 2,120 $ 2,012 $ 1,600 $ 1,600
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND $ 56,394 $ 55,720 $ 58,921 S 58,509 $ 58,509
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SAN RAMON RD. SPECIFIC PLAN ASSESSMENT DISTRICT ('712)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,350 $ 660 $ 575 $ 295 $ 295
Sub-Total $ 1,350 $ 660 $ 575 $ 295 $ 295
I TOTAL SAN RAMON RD FUND S 1,350 S 660 $ 575 S 295 S 295
I LANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
I Special Assessments $ 74,947 $ 53,705 $ 54,064 $ 54,064 $ 54,064
Sub-Total $ 74,947 $ 53,705 $ 54,064 $ 54,064 $ 54,064
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 6,905 $ 7,100 $ 7,618 $ 5,750 $ 5,750
Sub-Total $ 6,905 $ 7,100 $ 7,618 $ 5,750 $ 5,750
I TOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND S 81,852 S 60,805 $ 61,682 S 59,814 S 59.814
I;!?~ . ~ :~, ,; "l' ,u .. :: :;' ::/:~.. <
.< .
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I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1995-96 199&-97 1996-97 1997.98 1997-98
I SANTA RITA ASSESSMENT DISTRICT (#716)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 0 $ 0 $ 0 $ 25,940 $ 25,940
Sub-Total $ 0 $ 0 $ 0 $ 25,940 $ 25,940
I TOTALoSANTA RITA ASSESSMENT
DISTRICT FUND S 0 S 0 S 0 S 25,940 S 25,940
I .. ":"< ';
INTERNAL SERVICE FUND (#830)
I REVENUE FROM USE OF MONEY & PROPERlY
Interest $ 15,885 $ 16,300 $ 17,250 $ 13,750 $ 13,750
Sub-Total $ 15,885 $ 16,300 $ 17,250 $ 13,750 $ 13,750
I CHARGES FOR SERVICE
Equipment Usages $ 184,256 $ 216,315 $ 211,100 $ 243,411 $ 243,411
I Sub-Total $ 184,256 $ 216,315 $ 211,100 $ 243,411 $ 243,411
OTHER REVENUES
Sale of Real & Personal Property $ 7,140 $ 12,100 $ 15,825 $ 500 $ 500
I Miscellaneous Revenue 10,348
Reimbursement- Public Damage $ 12,406 $ 0 $ 6,027 $ 0 $ 0
Sub-Total $ 29,894 $ 12,100 $ 21,852 $ 500 $ 500
I TOTAL - INTERNAL SERVICE FUND S 230,035 $ 244,715 $ 250,202 S 257,661 $ 257,661
I
TOTAL REVENUE - ALL FUNDS S 23,060,629 $ 21,335,820 S 21,707,237 S 25,722,335 S 25,685,745
I LESS LEASE INCOME TO 011 $ (1,486,752) $ (1,601,985) $ (1,496,712) $ (1,599,919) $ (1,599,919)
LESS EQUIPMENT USAGE liS (184,256) (244,715) (250,202) (257,661 ) (257,661)
I TOTAL AVAILABLE REVENUE. $ 21,389,621 S 19,489,120 $ 19,960,323 S 23,864,755 $ 23,828,165
. Does not include Interfund Transfers, or use of Reserves
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GENERAL GOVERNMENT
City Council
City Manager/Clerk
Legal Services
Administrative Services
Building Management
Insurance
Elections
Non.Departmental
TOTAL--General Government
PUBLIC SAFETY
Police Services
Crossing Guards
Animal Control
Traffic Signal & Street Lighting
Disaster Preparedness
Fire
TOTAL-Public Safety
TRANSPORTATION
Public Works Administration
Street Maintenance
Street Sweeping
Street Tree Maintenance
Street Landscape Maintenance
TOTAL-Transportation
HEALTH & WELFARE
Waste Management
Child Care
Senior Support Care
TOTAL-Health & Welfare
CULTURE & LEISURE SERVICES
Library Service
Cultural Activities
Heritage Center
Dublin Cemetery
Park Maintenance
Community Cable TV
Parks & Community Services
TOTAL-Culture & Leisure Services
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety)
Engineering
Economic Development
TOTAL-Community Development
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
ACTUAL
1995-96
$ 127,390
275,833
161,933
502,121
1,834,141
101,711
564
19
$ 3,003,712
$ 3,546,287
43,293
126,363
266,027
28,272
2,977,719
$ 6,987,961
$ 308,780
304,274
69,954
57,060
302,942
$ 1,043,010
$ 1,183,933
o
o
$ 1,183,933
$ 194,188
17,500
41,860
16,075
554,537
23,736
1,009,542
$ 1,857,438
$ 1,102,217
557,507
106,703
$ 1,766,427
BUDGET
1996-97
$ 128,264
297,973
154,181
611,592
1,923,485
133,550
21,215
75,071
$ 3,345,331
$ 4,082,703
43,000
180,286
239,896
32,785
3,195,294
$ 7,773,964
$ 328,896
327,160
75,600
57,050
313,410
$ 1,102,116
$ 745,135
12,000
o
$ 757,135
$ 205,874
12,500
51,960
17,160
573,868
33,916
1,106,575
$ 2,001,853
$ 1,120,188
530,792
115,996
$ 1,766,976
ESTIMATED
1996-97
$ 127,747
297,006
215,986
580,082
1,827,711
119,351
21,672
27,367
$ 3,216,922
$ 3,830,680
40,938
110,149
193,745
31,451
2,796,893
$ 7,003,856
$ 321,650
243,429
74,660
55,390
342,891
$ 1,038,020
$ 723,724
12,000
o
$ 735,724
$ 205,874
12,500
48,637
17,360
611,119
34,557
1,102,868
$ 2,032,915
$ 1,043,964
706,547
110,657
$ 1,861,168
CURRENT
SERVICE LEVEL
BUDGET
1997-98
$ 127,504
308,815
186,794
641,935
1,915,874
146,803
766
50,020
$ 3,378,511
$ 4,373,083
42,726
200,124
229,855
34,030
3,674,913
$ 8,554,731
$ 339,510
264,680
80,600
59,110
336,590
$ 1,080,490
$ 813,486
o
7,045
$ 820,531
$ 216,994
o
55,930
16,690
589,455
37,051
1,167,422
$ 2,083,542
$ 1,277,877
887,997
136,213
$ 2,302,087
RECOMMENDED
HIGHER SERVICE
LEVEL BUDGET
1997-98
$ 137,334
334,487
186,794
641,935
1,915,874
146,803
766
50,020
$ 3,414,013
$ 4,373,083
42,726
200,124
229,855
34,030
3,674,913
$ 8,554,731
$ 368,032
264,680
80,600
59,110
336,590
$ 1,109,012
$ 813,486
12,000
7,045
$ 832,531
$ 216,994
10,000
55,930
16,690
589,455
37,051
1,193,830
$ 2,119,950
$ 1,338,797
874,645
136,213
$ 2,349,655
TOTAL OPERATING BUDGET $ 15,842.481 $ 18,747,375 $ 15,888,605 $ 18,219,892 $ 18,379,892
DEBT SERVICE
Civic Center
TOTAL.Debt Service
$ 1,633,693
$ 1,633,693
$ 1,601,985
$ 1,601,985
-XI-
$ 1,601,984
$ 1,601,984
$ 1,599,919
$ 1,599,919
$ 1,599,919
$ 1,599,919
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HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
ACTUAL
1995-96
BUDGET
1996-97
ESTIMATED
1996-97
CURRENT
SERVICE LEVEL
BUDGET
1997.98
CAPITAL IMPROVEMENT BUDGET
General Improvements $
Community Improve. Projects
Parks
Street Projects
!,?!,6,~ ~~~p,i,tt1I.lrrlPr:<>~!rrlf3,~~.", $
~~t~j~j~~~~ ~}~ ~ ~ ~ ~ ~ ~ ~ ~~ ~~jjj1~1~1~1~;~~~~~i ~]jj~j~~~~~~~; I~ ~ ~ ~ ~ ~ ~ ~ ~ j ~ j jjt ~\1i~1~1~1~~~~~~~~~]]\j ]jj~~~;~r\~j., :: ~ ~ ~ ~ ~ j;\;~;\~~~~i~1~1~~~~~r];j~~~ ~~ jj~ ~.
88,565 $ 254,038
137,279 254,335
325,741 1,046,606
2,787,022 1.757,811
3,338,607 $ 3,312,790
~ ~ ~ ~ ~ ~ ~ ~ j ~~j~\~;~1~j~~~~~~~~~[;j]\]~~~~~~~~~~~I[j[~j~~jt [\~ : : : ~ ~ ~: ~:\ t\;1~i~\~1~i[~~[;[;1~~~~~~~rtf j I ~
$ 103,176 $ 660,350
220,835 350,447
953,502 623,502
1,326,950 3,639,338
~:~:::::\:)::::~:::f~;j~;~:::::::::::\:\:::\j~~:,::::::::::~jj0:~:1:;:~:j\:m:
RECOMMENDED
HIGHER SERVICE
LEVEL BUDGET
1997-98
$ 660,350
350,447
623,502
3,639,338
:::::::::0::::::):::::j:j:~:t,:;j~:0:::::.
INTERNAL SERVICE FUND BUDGET
Totallntemal Service Fund $ 379,572 $ 288,082 $ 259,045 $ 266,250 $ 266,250
TOTAL EXPENDITURES-
All FUNDS $ 21,194,353 $ 21,950,232 $ 20,354,097 $ 25,359,698 $ 25,519,698
Less Civic Center Rent Payment (1,499,522) (1,601,985) (1,496,712) (1,599,919) (1,599,919)
less Internal Service Fund (379,572) (288,082) (259,045) (268,250) (268,250)
NET TOTAL EXPENDITURES
All FUNDS $ 19,315,259 $ 20,060,165 $ 18,598,340 $ 23,493,529 $ 23,653,529
Edited:
6/14/9712:53
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SUMMARY
I 1997-98 HIGHER SERVICE LEVEL OPTIONS
I AMOUNT
COST RECOMMENDED
I FUNDED BY GENERAL FUND
1 City Council
a. Red Ribbon Week I Dry Grad Night 5,000 5,000
I b. Parent Education Program 4,830 4,830
2 City Manager
I a. One-half time Office Assistant II 25,672 25,672
3 Police Services
I a. School Resource Officer 137,717 0
4 Public Works Administration
I a. One-half time Office Assistant II 28,522 28,522
5 Child Care
I a. Contribution to Resources for Family
Development 12,000 12,000
I 6 Cultural Activities
a. Contribution to Dublin Fine Arts Foundation 10,000 10,000
I 7 Parks & Community Services
a. Expansion of Afterschool Recreation Program
to Dublin Elementary School 15,509 15,509
I b. Teen Basketball League 3,303 · 3,303
c. Part Time Temporary Gym Attendant 2,277 · 2,277
d. Park Dedication for Mape Memorial Park and
I Two Outdoor concerts at Dublin Civic Center 5,319 5,319
8 Community Development
I a. Establishment of Downtown Task Force 4,000 4,000
b. Contract Office Assistance for Building Official 31,920 31,920
c. Phase II of Telecommunications Policy 25,000 25,000
I 9 Engineering
a. Senior Civil Engineer -55,607 -55,607
I b. Engineer's Aide 42,255 42,255
10 Economic Development
I a. One-half Consultant for DIPE 10,000 0
TOTAL COSTS FOR HIGHER SERVICE LEVELS 307,717 160,000
I · The net costs for these Higher Service Levels is ($80), because it is anticipated that these proposed
activities would generate $5,660 in revenue to offset their costs.
I - Xlll-
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GROUP
Dublin Substance Abuse
Council
Dublin Unified Schools/
Parent Education
Program
Dublin Fine Arts
Foundation
Tri-Valley Community
Television
Resources for Family
Development
Dublin Partners in
Education
Tri-Valley Convention &
Visitors Bureau
SUMMARY
1997.98 COMMUNITY GROUP/ORGANIZA TIONAL
BUDGET REQUESTS
REQUEST
Dry Grad Night
Red Ribbon Week
Contribution to Parent
Education Program
Operational Contribution
Community Television
Programming
Child Care Support
Coordinator/Director
Position
Convention/Area
Marketing
TOTAL AMOUNT REQUESTED
AMOUNT AMOUNT BUDGET
REQUESTED RECOMMENDED LOCA liON
$ 2,500 $ 2,500 City Council
2,500 2,500 City Council
4,830 4,830 City Council
10,000
10,000
Cultural Activities
23,611
23,611
Community
Television
12,000
12,000
Child Care
10,000
o
Economic
Development
27,610
27,610
Economic
Development
$93,051
$ 83,051
-XIY-
I FISCAL YEAR 1997-98 POSITION ALLOCATION PLAN
I Total
1997-98 1997-98 1997-98
Allocated Allocated Allocation Difference
I City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1996-97
City Manager City Manager 1.00 1.00
I City Clerk 1.00 1.00
Secretary .1.QQ 1..QQ
Sub-Total 3.00 3.00 0.00
I Administrative Asst City Mgr/ 1.00 1.00
Services Admin Ser Dir
I Asst to the 1.00 1.00
City Manager
Finance Manager 1.00 1.00
I Computer Systems Specialist 1.00 1.00 1.00
Admin Asst 0.00 0.00 (1.00)
Fin Tech II 2.00 2.00
I Off Asst II (FT) 1.00 1.00
Off Asst II (PT) 0.50 0.50
Contract Accountant Q.QQ Q.QQ (0.09)
I Sub-Total 7.50 0.00 7.50 (0.09)
Police Services Captain 1.00 1.00
I Lieutenant 1.00 1.00
Patrol Sergeant 5.00 5.00
Detective Sergeant 4.00 4.00
I Patrol Officer 21.00 21.00
Traffic Officer 2.00 2.00
Sheriffs Technician 1.00 1.00
Specialist Clerk 2.00 2.00
I Secretary 1.00 1.00 "'
Admin Asst 1.00 1.00
Comm Safety Asst 1..QQ 1..QQ
I Sub-Total 2.00 38.00 40.00 0.00
Disaster Comm Safety Asst 0 (0.50)
I Preparedness Mgmt Asst Q..5.Q ~ ~
Sub-Total 0.50 0.50 0.00
I Fire Services Landscape Leadman 0.01 0.01 0.01
Landscape Laborer I 0.02 0.02 0.02
Landscape Laborer II 0.04 0.04 0.04
I Landscape Laborer III 0.01 0.01 0.01
Firefighter 2.00 2.00 2.00
Firefighter/Paramedic 7.00 7.00 7.00
I Fire Engineer 9.00 9.00 9.00
Fire Captain 9.00 9.00 9.00
Fire Inspector 1...5Q 1...5Q 1...5Q
I Sub-Total 28.58 28.58 28.58
I -xv-
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SUMMARY {HIGHER SERVICE LEVEL)
1997-98
Recommended
1996-97 (HiQher)
1996-97
Recommended
(HiQher)
Total
Difference
City Employees
Contract Employees
TOTAL
40.25
~
91.61
43.25
~
125.67
3.00
ll.OO
34.06
NOTE: All of the designated personnel perform duties directly from City facilities. This listing does not account for the
temporary part-time Parks & Community Services Department staff which varies between 30-75 additional employees.
also does not include all contract personnel who perform work under contract to the City of Dublin at offsite locations
including Contract Engineering, MCE Corporation (Public Works); Alameda County employees performing Police and F
Services and traffic signal maintenance services; or legal services provided by Meyers Nave Rieback Silver Wilson.
Effective July 1. 1997. the City will contract with Alameda County Fire District for the provision of fire services. The 199
Position Allocation Plan includes fire service personnel who will perform duties directly from City facilities.
It should also be noted that the 1996-97 Approved Positions shown above include those positions approved as part of t
final FY 1996-97 budget and subsequent position allocations changes approved throughout the fiscal year.
- XVlll-
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1997-98 - CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is
required to include the Appropriations Limit in the annual budget. This limit may also be referred to as
the Gann Limit or the Proposition 4 Limit. The City of Dublin has calculated the limit in accordance with
Article XIII B of the California Constitution and the recognized methodology for calculating adjustments.
The details of the calculation are shown on the following page.
The formula used to calculate the limit provides the City with optional factors to be used in making any
adjustment. The first option is based on changes in population. The City may either select the change
in City of Dublin population or the change in the County Population. For 1997-98, the changes in the
City of Dublin population has been used because it was slightly larger than the increase in the Alameda
County population.
The second option allows the City to use either the increase in the State Per Capita Income; or, the
change in local Assessed Valuation, due to "Non-Residential Construction". The approved formula for
calculating the change in the assessed valuation compares the total change in assessed valuation to the
amount related strictly to non-residential improvements. Due to the fact that the Alameda County
Assessor does not have current information on the change in assessed values the Statewide change in
per capita income has been used. In the event that the final data from the Assessor suggest that a
different criteria should have been used, Staff will propose the adoption of an adjustment with the 1998-
1999 Appropriations Limit calculation.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits
the total appropriations that are funded by "Proceeds of Taxes." Proceeds of Taxes are narrowly
defined by State law. Interpretations from judicial rulings have also influenced the methodology used to
calculate the application of the Limit.
The recommended Preliminary Budget (including recommended Higher Service levels), includes
appropriations of $13,664,577 which would be categorized as funded by Proceeds of Taxes. The
proposed 1997-98 Appropriations Limit would authorize adoption of a budget including appropriation of
taxes up to $41,167,504. Therefore, the appropriations subject to the Appropriations Limit and
contained in the recommended Preliminary Budget are $27,502,927 below the allowed amount
calculated for Fiscal Year 1997-98.
-XIX-
(rev. 6/16/97)
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CALCULATION OF FISCAL YEAR 1997-98
APPROPRIATIONS LIMIT
A. SELECTION OF OPTIONAL FACTORS
1. Population - City vs. County
(% Decrease)
.111L92 1/1/97 % Increase
City of Dublin 24,983 25,445 1.849%
OR
Alameda County 1,342,598 1,365,938 1.738%
:~C:jj~:j:~:~:~:~:~:~:~:~:~:~:~C:Hj:j:j:j:j:j:j:j:j:~\C\\\\\aiJI.I:]irl*tl>tj:1:1~:;:!~tj:~rn~~:~.f:~:PQljUttPgpUJIJjgn:jltR'Mtt4~I.4.$J;i;j:j:'C;j::mj
....................
::::::::::::::::::::::::::::::::::;:;:::::::::::::::::::::
...'..................,.........,.,......."".,
2.
State Income vs. City Non-Residential Building
OR
Change in State Per Capita Income = 4.67%
Change in Non-Residential Assesed Valuation = Information Not Available*
*(Complete tax roll information is not available from the Alameda County Assessor. )
~::~~::H:~:~$gJlc.d;~F.QtQtjaJi!!tj(iUjiijo'nuJ:::ltitijjjRjNg.PJti(ljb.eQmIF!!h61io/~
:::::: :::: :;~:~:;:~:::: .:;:.:::.;:
..""",.,.",,,.,....,,
"."""",.""........
....'.','.',',',',',',',',',.,',',..','..,',...,.
B. CALCULATION OF GROWTH LIMIT ADJUSTMENT
The formula for calculating the adjustment is as follows:
Selected Factor 1 + 100
100
=
x
Selected Factor 2 + 100
100
=
Y
(X) x (Y) = Fiscal Year 1996-97 Appropriations Limit Adjustment Factor
I
1.849+100
100
=
1.01849
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4.67+100
100
=
1.04670
1.01849 x 1.04670 = 1.0661 = 1997/98 Adjustment Factor
C. CALCULA liON OF APPROPRIATIONS LIMIT
Fiscal Year 1996-97 Adopted Appropriations Limit = $ 38,615,049
Fiscal Year 1997-98 Adjustment Factor x 1.0661
f;jjjj::mm~.jjj:jjjjjjjjjjjjjjjjjjjjjjjj:jjjjmm:fj~j;~~~~~~~6i$.Cll':M..t)1.:a9lf$a::jAPptP.Ptl'Uo..':j'p.Jmnjjjjjjjj$jjj.'j~'Q'li$Q4IIIIIjmmmIImH~~?fmmmmmHmm)~~~~;m;~ ........
.............,.,..."
.....................
.....................
.....................
.....................
...........,....".,.
.............""""
......""..".."..,
'.-,.,'.'.....'.......'.........'..,...,',
-xx-
(rev 6/16197)
-------------------
CITY OF DUBLIN ORGANIZATIONAL CHART
Residents of Dublin
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City Council
I I I
Parks & Community Planning City
Services Commission Commission Attorney
I
I I City Manager
Heritage Center Senior Center City Clerk
Advisory Committee Advisory Committee Elections
Economic Development
I I I I I I
Police Services Community Parks & Administrative Public Works Fire Services
Development Community Services
Services Building Management
Building & Safety Insurance Traffic Signals
Planning Library Services Animal Control Street Lighting
Cultural Activities Disaster Preparedness Street Maintenance
Heritage Center Waste Management Street Sweeping
Dublin Cemetery Cable TV Street Tree Maintenance
Crossing Guards Street Landscape Maint.
Park Maintenance
2/96 Engineering
4/
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of Dublin. The City Council is
responsible for enacting legislation, establishing policies, and providing guidance and direction for
actions which affect the quality of life in the City. Local elected officials also represent the City at a
variety of forums at the County, Regional, State and National levels, in order to make certain that the
interests of the City of Dublin and cities in general are promoted.
The budget for City Council activities for Fiscal Year 1996-97 was $128,264. It is estimated that the City
Council will spend approximately $127,747 in Fiscal Year 1996-97.
The budget necessary to provide the Current Service Level for City Council activities for Fiscal Year
1997-98 is $127,504. This budget includes Councilmember salaries and fringe benefits; the City's
independent financial audit; Councilmember attendance at various meetings and conferences on behalf
of the City; a Council team building workshop with City Commissions; necessary supplies, postage,
cellular phone, printing/binding, books and publications, legal notices, and office equipment for the
Council to effectively perform its responsibilities. In addition, the Fiscal Year 1997-98 budget includes
funding for a number of community promotion activities including Dublin Pride Week and participation in
the Alameda County Fair.
The proposed budget includes memberships and dues for the following organizations:
Alameda County Mayors' Conference
League of California Cities
East Bay Division - League of California Cities
Association of Bay Area Governments
Dublin Sister City Association
U. S. Conference of Mayors
The Current Service Level budget for City Council activities for Fiscal Year 1997-98 is approximately
equal to what was budgeted for in Fiscal Year 1996-97. It should be noted that the Fiscal Year 1996-97
City Council budget included funding for the Dublin Substance Abuse Council, the Parent Education
Program (PEP), a Tri-Valley Youth Report Card Project, and production of the City Song.
Two Higher Service Levels are also presented in the 1997-98 budget. Higher Service Level 1 includes
funding for the Dublin Substance Abuse Council. The cost associated with this increment is $5,000.
Higher Service Level 2 includes funding for the Parent Education Program (P.E.P.). The cost associated
with this increment is $4,830.
The total recommended budget for Fiscal Year 1997-98 is $137,334.
-1-
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $127,504
(001 )
(IMil::::: ..... ::( rr:m:1111:1R (((i{::r@::$.1It~. @@ :]tifjl:::/(
CUMULATIVE
TOTAL
$127,504
JOB
CLASSIFICATION
Councilmembers
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Part Time $ 25,320 $ 25,320 $ 25,321 $ 25,320
Retirement 3,520 3,236 3,248 3,258
Group Insurance 36,071 35,264 37,449 39,513
Worker's Compensation 137 137 131 131
F.I.C.A 297 297 335 367
TOTAL PERSONNEL SERVICES $ 65,345 $ 64,254 $ 66,484 $ 68,589
SERVICES & SUPPLIES
Office Supplies $ 83 $ 250 $ 250 $ 260
Postage 48 100 160 175
Communications 0 0 650 1,800
Advertising 344 700 700 700
Printing & Binding 346 650 450 650
Books & Publications 0 50 0 50
Memberships & Dues 10,053 10,500 10,421 10,650
Travel, Conferences & Mtgs 3,501 6,250 7,837 10,610
Training 8,543 2,500 0 5,000
Legal Notices 866 900 1,318 1,400
Professional Services 23,970 21,400 17,295 21,620
Community Promotion 14.291 20.710 22.109 6.000
TOTAL SERVICES & SUPPLIES $ 62,045 $ 64,010 $ 61,190 $ 58,915
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
CAPITAL OUTLAY
Machinery & Equipment $ 0 $ 0 $ 73 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 73 $ 0
:::::ili~m#.p.:IIT:~~~~$x:::::::::i@::i::::::::i::::::::i:1::1~~lg:.::::::::::::11:"~I~:.:.::::::::::I::::1;U~t!!j::::::i:::::::111!~g@(
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 5,000
(001 )
JOB
CLASSIFICATION
Councilmembers
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
CUMULATIVE
TOTAL
$132,504
?:IM.I
::'\\?$.::$~ml
............ .....
o . . . . . . . . . .. .....
. . . . . . . . . . .. .....
. . . . . . . . . . .. .....
........... ...
............ .......
............ ......
m$.1~$P.4 ?? : Tmh?
The Dublin Substance Abuse Council is requesting $5,000 to partially fund Red Ribbon Week ($2,500)
and Dry Grad Night ($2,500) activities. This budget increment would fund those activities for the
1997-98 School Year.
HIGHER
SERVICE
LEVEL 1
DESCRIPTION 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
F.I.CA 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Communications 0
Advertising 0
Printing & Binding 0
Books & Publications 0
Memberships & Dues 0
Travel, Conferences & Meetings 0
Training 0
Legal Notices 0
Professional Services 0
Community Promotion 5.000
TOTAL SERVICES & SUPPLIES $ 5,000
TOTAL CONTRACT SERVICES $ 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1997 -98
$ 25,320
3,258
39,513
131
367
$ 68,589
$ 260
175
1,800
700
650
50
10,650
10,610
5,000
1,400
21,620
11 .000
$ 63,915
$ 0
$ 0
'::'::::::::::::::::i.:::::::::::;':::I::JimIMiH
:::w91'tMisBrnlf:lllm,:?ii:
. ......................
.......................
........................
...................
:::'::::::::::'::::::::::$:: ::::::::'~mm
-3-
COST BY FUND
FUND INCREMENT
TOTAL
General $ 4,830
(001 )
::::WmJ :::::::::n:i:}:::$}:4~UI .... ......n:::::}:}$.1Ir~I...: }::tt&tio:nt::,:\::::::::.<
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PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL -1010
CUMULATIVE
TOTAL
$137,334
JOB
CLASSIFICATION
Councilmembers
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
This budget increment would fund a request in the amount of $4,830 to support the Parent Education
Program (P.E.P.) in the Dublin Unified School District fourth and fifth grade classes.
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Communications
Advertising
Printing & Binding
Books & Publications
Memberships & Dues
Travel, Conferences & Meetings
Training
Legal Notices
Professional Services
Community Promotion
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
::TofltliC'tNrtY:cosjf::'\{::
HIGHER
SERVICE
LEVEL 2
1997 -98
$ 0
0
0
0
0
$ 0
$ 0
0
0
0
0
0
0
0
0
0
0
4.830
$ 4,830
$ 0
$ 0
........... ...... ... .........
.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.".;.:.;.:.:.:.:.:.:.:.:.:.:
................................
... .... ......... . . ...................
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. . . . . . . . . . . . . . . . .
-4-
CUMULATIVE
TOTAL
1997 -98
$ 25,320
3,258
39,513
131
367
$ 68,589
...... ........
. . . . . . . . . . . . , . . . . .
......... ......
$ 260
175
1,800
700
650
50
10,650
10,610
5,000
1 ,400
21,620
15.830
$ 68,745
$ 0
$ 0
::I::i:i::i::la:li~lgyw:m(
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..................
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CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the Chief Executive Officer. This includes the
responsibility for overseeing the day-to-day operations and implementing all policies adopted by the City
Council. This office provides support to all areas of City operations including: assuring the enforcement
of City Ordinances; supervision and evaluation of employees; evaluation of all contract services;
recommendation to the City Council of ordinances and policies which address the effective operation of
the City; provision of advisory recommendations for the City Council; preparation and administration of
the City's Budget and Five Year Capital Improvement Program as approved by the City Council; and
representation of the City before intergovernmental bodies and organizations.
In addition to those responsibilities described above, the City Manager's Office will continue to provide
support services in the areas of Contract Administration and Economic Development. The City Manager
activity also includes the City Clerk function. This position has the responsibility for: administering
municipal elections; maintaining conflict of interest and financial disclosure records submitted by public
officials; preparing and maintaining minutes of City Council meetings; coordinating City Commission
appointments; and maintaining the official records of the City. The budget required for the provision of
the current service level for Fiscal Year 1997-98 is $308,815.
This is approximately $11,809 or 4% more than estimated expenditures for Fiscal Year 1996-97. This
increase is primarily attributable to a slight increase in Services & Supplies, increased contract service
costs associated with the backlog of codification activities, and merit pay increases.
One Higher Service Level is also presented in the 1997-98 budget. The Higher Service Level includes
funding for a part-time Office Assistant. This position is recommended to assist the City Manager's
Secretary in keeping pace with the workload generated by the City Council, City Manager, City Clerk and
Economic Development Manager. This position will enable the City Clerk to respond to requests for
records within the legally required timeframe. The City Clerk Office currently has a filing backlog of
approximately 8 months of records. This position will also provide office coverage during vacation and
during agenda preparation. The cost associated with this increment is $25,672.
The total recommended budget for Fiscal Year 1997-98 is $334,487.
-5-
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY MANAGER/CLERK - 1020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0 1.0
1.0 1.0
1.0 1.0
:::::::I::{,i:::::II~I::}\\:'
}\S10/'}
COST BY FUND
FUND INCREMENT
TOTAL
General $ 308,815
(001 )
CUMULATIVE
TOTAL
$ 308,815
JOB
CLASSIFICATION
City Manager
City Clerk
Secretary
This budget provides funding to maintain the current level of service of those programs included in the
City Manager/City Clerk Department including the day-to-day operations of the City, supervision and
evaluation of City employees, City Council support, administration of the City's Budget and Five Year
Capital Improvement Program, representation of the City before intergovernmental bodies and
organizations, contract administration, some Economic Development support, and City Clerk functions.
This is accomplished by funding the City Manager, City Clerk, and Secretary positions, services and
supplies necessary to support the City Manager's Office, maintenance of the City's Law Library, the City
Manager and City Clerk's participation in their respective professional associations including the City
Manager's attendance at the International City Manager's Association Conference and contract services
associated with codification services and management support functions.
:\Totili':::::::::::::::':::{II::::.~111:I:Ii:::::I::::I::::I:~$..1~: .... :IQti.F/
:::::::::::::::::::::::::::::::::::::::::::.:.:.:.....
..............................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.. .... ..................
In addition to providing administrative and City Council support services, this budget will allow
completion or substantial progress on the following goals:
1. Support Dublin Unified School District Efforts to Annex Eastern
Dublin
2. Conduct Council Team Building Workshop with Commissions &
Committees
3. Report to Council on Impact of Energy De-Regulation
4. Work with Development Community, DSRSD, and School District to
Develop an Eastern Dublin SpeCific Plan Infrastructure Financing
Program
5. Work with Newspapers on Ad Space for Noticing Council Agendas
6. Report to Council on Countywide Review of Library Services
7. Work with School District to Fund Executive Director for Dublin
Partners in Education
8. Prepare an Update to the Library Task Force Report Including Site
Identification for New Library/Community Activity Center
9. Negotiate Fire Service Contract with Alameda County
10. Secure City Use of Santa Rita Fire Station
11. Adopt Uniform Fire Code
12. Adopt Fire Capital Impact Fee
13. Adopt City Fire Permit Fees
1997 GOALS
City Council
Priority
High
High
High
High
High
High
High
High
High
High
High
High
High
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1997 GOALS (Continued)
City Council
Priority
High
14.
Work with San Ramon to analyze impact of dissolution of DRFA on
both Cities
Negotiate Distribution of DRFA Personnel, Assets & Liabilities with
City of San Ramon
Update Performance Evaluation Process and provide in-house
training for Supervisors
High
15.
Medium
16.
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 202,055 $ 220,918 $ 219,106 $ 226,563
Salaries, Overtime 1,618 1,904 1,615 1,900
Retirement 26,653 26,600 26,243 27,618
Group Insurance 14,300 14,319 14,611 14,582
Worker's Compensation 2,848 3,069 2,768 2,884
F.I.C.A 554 611 621 621
TOTAL PERSONNEL SERVICES $ 248,028 $ 267,421 $ 264,964 $ 274,168
SERVICES & SUPPLIES
Office Supplies $ 1,952 $ 1,860 $ 1,950 $ 2,200
Postage 927 980 1,070 1,100
Copier Supplies 2,681 2,650 2,200 2,310
Operating Supplies 7 0 0 0
Printing & Binding 161 250 280 300
Repairs & Maintenance 499 370 370 390
Books & Publications 1,055 1,090 1,090 1,170
Memberships & Dues 1,059 1,390 1,400 1,450
Mileage/Auto Allowance 5,278 5,570 5,520 5,980
Travel, Conferences & Mtgs 2,358 2,960 2,350 3,720
Training 0 600 250 500
Internal Service Fund 7.651 7.032 7.032 7.167
TOTAL SERVICES & SUPPLIES $ 23,628 $ 24,752 $ 23,512 $ 26,287
TOTAL CONTRACT SERVICES $ 4,177 $ 5,800 $ 5,300 $ 8,000
CAPITAL OUTLAY
Improvements $ 0 $ 0 $ 3,230 $ 0
Machinery/Equipment 0 0 0 360
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 3,230 $ 360
i:mgli~:.llmrnM'pHT.::::{}:: .. ....
::::::':::\\I:::a1.<<ID)) :::::::i':'~li~lll ...... ::::::::,:::::::::I:':;"Z'4QPI:@i:::::::ii:::::::::I:iu;,11::
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY MANAGER - 1020
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
1.0
1.0
0.5 0.5
COST BY FUND
FUND INCREMENT
TOTAL
General $25,672
(001 )
CUMULATIVE
TOTAL
$334,487
JOB
CLASSIFICATION
City Manager
City Clerk
Secretary
Office Assistant II
::mitif:/:
:::::/::$II~'tl::/:::::q:i:::::$..illT::::/Jr.i.fjf::://///:::r:::::,
.. .... .. . . . . .
,'n... ...........
....... ...........
....... ...........
....... ..........
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This budget increment finances one half-time Office Assistant II position. This position will assist the
City Manager's Office with the following activities: 1) Records retention and management; 2) filing
backlog; and 3) front desk and telephone back-up.
The City has a legal obligation to appropriately store and maintain official records. Accordingly, in
January of 1996, the City adopted a Records Retention Schedule. However, due to an increase in
activity in the City Manager's Office, City Clerk's Office and Economic Development Office, no progress
has been made in the areas of records retention and management. The addition of this half-time
position will allow staff to devote time to the City's records retention program.
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HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1997-98 1997 -9(1
PERSONNEL SERVICES
Salaries, Full Time $ 14,485 $ 241,048
Salaries, Overtime 0 1,900
Retirement 1,866 29,484
Group Insurance 6,136 20,718
Workers' Compensation 75 2,959
F.I.C.A. 210 831
TOTAL PERSONNEL SERVICES $ 22,772 $ 296,940
SERVICES & SUPPLIES
Office Supplies $ 50 $ 2,250
Postage 0 1,100
Copier Supplies 0 2,310
Printing & Binding 0 300
Repairs & Maintenance 0 390
Books & Publications 0 1,170
Memberships & Dues 0 1 ,450
Mileage/Auto Allowance 0 5,980
Travel, Conferences & Meetings 0 3,720
Training 0 500
Internal Service Fund 0 7.167
TOTAL SERVICES & SUPPLIES $ 50 $ 26,337
CONTRACT SERVICES
General $ 0 $ 8.000
TOTAL CONTRACT SERVICES $ 0 $ 8,000
CAPITAL OUTLAY
Furniture/Fixtures $ 150 $ 150
Machinery/Equipment 2.700 3.060
TOTAL CAPITALOUTLAY $ 2,850 $ 3,210
mQJ.e*QmrtMlglm:::::'::::.:::I:::::gl~it#:::i:::.'IIHl!17i)
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LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback, Silver & Wilson. In addition to having
individual partners who are specifically designated as City Attorney and Assistant City Attorney, the firm
has several practicing attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation;
provides labor relations legal services to Dougherty Regional Fire Authority; and provides legal counsel
on development review issues.
The total estimated expenditures for Fiscal Year 1996-97 are $215,986. This is approximately $61,805
more than the 1996-97 budget. Factors which contributed to the increased expenditures include: 1)
Legal services associated with the dissolution of the Dougherty Regional Fire Authority and transition to
the new provider were not accounted for when the Budget was originally adopted; 2) Legal costs
associated with the drafting of a comprehensive update to the zoning ordinance; 3) Higher than
expected time expended on cost recovery development projects; and 4) Higher than expected litigation
costs.
The cost of Legal Services associated with processing various development applications are reimbursed
by the project applicant. Fiscal Year 1996-97 legal services costs are estimated to be offset by
approximately $61,405 in Zoning and Subdivision Fees. This results in a net legal services cost for
Fiscal Year 1996-97 of $154,581.
The budget required to fund the Current Service Level for Fiscal Year 1997-98 totals $186,794. This
amount will be offset by approximately $78,090 in Zoning and Subdivision Fees for a total net legal
services cost of $108,704 for Fiscal Year 1997-98.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
LEGAL SERVICES - 1030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City Personnel are included in this activity.
COST BY FUND
FUND INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001 )
$ 186,794
$ 186,794
::Jt.~f?}:( ....::$dg~7g: ...........:..I':::1.'~~D",:::?:)
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMA TED LEVEL
1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Retirement $ 6.418 $ 5.881 $ 5.881 $ 5.922
TOTAL PERSONNEL SERVICES $ 6,418 $ 5,881 $ 5,881 $ 5,922
PROFESSIONAL SERVICES
General $ 88,629 $ 83,000 $ 113,200 $ 95,000
Litigation 6146 10,000 34,000 15,000
Fire Authority (DRFA) 1,386 2,800 1,291 1 ,400
Development Svcs. 33,941 42,000 49,124 62,472
Eastern Dublin Plan Implementation 25.413 10.500 12.490 7.000
TOTAL PROFESSIONAL SERVICES $ 155,515 $ 148,300 $ 210,105 $ 180,872
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TAt~I~l'mf~Q;$.1t:(i::::':::::11~~~~~): ::11g~1~1 ...... ::.,:111!.t~~.:::it$::1~tl~r
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ADMINISTRATIVE SERVICES
The Administrative Services Department includes the following three operating divisions: 1) Finance
Division - Performs all finance related functions including: accounts payable, accounts receivable,
treasury, payroll, business license administration, parking citation administration, purchasing, and
maintenance of other related City financial records; 2) Central Services Division - Provides support for
the following program areas and activities: Personnel Administration and Labor Relations, Waste
Management, Data Processing, Public Information, Risk Management/Insurance, Legislative Analysis,
Cable Television, supervision of Disaster Preparedness programs, and special projects; and 3)
Administration Division - Provides oversight of all activities covered by the Department and also provides
support to the City Manager on administrative projects such as contract reviews and negotiations,
supervision of Animal Control contract, etc.
The Fiscal Year 1997-98 Budget assumes a slight refinement to the classifications used to support the
Administrative Services Department. These changes will not impact net cost of services, as the selected
employee classifications have comparable salary ranges. In order to address the increased utilization of
computer based programs, the City Council authorized the recruitment of a Computer Systems
Specialist. The existing Administrative Assistant position will be rotated to a vacant position in Police
Services in order to accommodate this change. The addition of Internet Website and communication
lines has contributed to increased operating costs in Fiscal Year 1997-98 compared to Fiscal Year
1996-97. The proposed Budget also accommodates contract assistance within the Central Services
Department in the event that project assistance is required with duties not related to data processing.
The second change will occur with the dissolution of the Dougherty Regional Fire Authority (DRFA). In
prior years, approximately 30% of the Assistant to the City Manager position was dedicated to DRFA
personnel support. Although there will be some carry over activities in Fiscal Year 1997-98, including
personnel activities related to DRFA retirees, the amount of time required is expected to decrease by at
least 50%. This will allow for the assignment of the Assistant to the City Manager to other projects and
activities.
The recommended Fiscal Year 1997-98 Budget is $641,935. The Budget accommodates the estimated
costs of personnel and fringe benefits, including a full year funding of the Finance Manager position,
which was vacant for four months in the last fiscal year. The Fiscal Year 1997-98 budget includes new
expenditures to support Internet activities (Le. Communications line service charges $3,000; Internet
Training $2,000; Network Administration Training Course $1,500; Website Hosting and Updates $7,800).
The proposed Finance Contract Services Budget includes contract banking costs necessary to support
on-line services which will provide additional protection from fraudulent transactions. A breakdown by
division including all fund types is shown below:
ADMINISTRATIVE SERVICES DEPARTMENT
Current Service Level - By Division
Central
Finance Services
Central
Services
(JPA)
Administration
Total
Admin
Services
Personnel Services
Services & Supplies
Contract Services
Capital
Grand Total
$ 313,229
23,429
29,260
o
$ 365,918
$ 141,886
28,315
15,300
2.700
$ 188,201
$ 13,565
100
o
o
$ 13,665
$ 68,497
5,654
o
o
$ 74,151
$ 537,177
57,498
44,560
2.700
$ 641,935
This Budget is partially offset by $142,600 in estimated revenue for Fiscal Year 1997-98. . This includes
$82,600 in City Business License revenue and $60,000 in Solid Waste Fees. This results in a Current
Service Level net cost of $499,335.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 624,010
(001 )
Fire JPA
(General 001)
Dublin Info Inc
(601 )
CUMULATIVE
TOTAL
$ 624,010
JOB
CLASSIFICATION
Asst City Manager/
Admin Serv Dir
Asst to the City Mgr
Finance Manager
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
2.0 2.0
1.0 1.0
.5 .5
13,665
4,260
13,665
4,260
Computer Systems
Specialist
Finance Tech II
Office Asst II
(Full-Time)
Office Asst II
(Part-Time)
!!!!!!!!!!!!~~!=::): !:!:!i!~!~~~r=I::
This budget provides funding to maintain the current level of support to the Administrative Services
Department. The total cost of funding this level is $641,935. This is a total of $61,853 more than
estimated 1996-97 expenses, or a 10.7% increase. The factors affecting the increased cost include: 1)
Full year funding of 1996-97 Performance Pay Adjustments; 2) Inclusion of 1997-98 Performance Pay
Adjustments; 3) Full year funding of the Finance Manager position which was vacant for 4 months in
1996-97; and 4) Additional operating costs associated with providing Internet access and maintaining the
Website.
In addition to providing Financial, Central Services, and Administrative support to the City, this budget
will allow for completion or substantial progress on the following goals:
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6.
High 7.
High 8.
High 9.
Medium 10.
Medium 11.
1997 GOALS
Data Processing Support with analysis and selection of an automated Permit Tracking
System
Development of a fee to recover the costs associated with the implementation of the
Eastern Dublin Specific Plan
Develop schedules and a report related to financing equipment Replacement
Reserves, including major building components and acquired Fire Equipment
Proceed with the coordination of migrating older software from the minicomputer to a
new system (Financials, City Clerk Records, Business License)
Provide access to the Internet
Implement procedures to verify Contractors License, prior to issuance of business
licenses, as required under State Legislation
Production of one video Newsletter to be aired on CTV - Channel 30
Monitor the status of the cable TV upgrade and franchise compliance by the operator
Publish one Newsletter as part of the Recreation Brochure
Assume responsibility as Secretary for the Community Television (CTV) Board of
Directors
Revisions to Parking Citation Program as required by changes in State law
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Full-Time (JPA)
Salaries, Part-Time
Salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
Workers' Compensation (JPA)
F.I.C.A.
F.I.C.A (JPA)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
Postage
Postage (JPA)
Copier Supplies
Copier Supplies (JPA)
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Books & Publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs.
Travel, Conferences & Mtgs. (JPA)
Training
Training (JPA)
Small Tools
Professional Services
Filing Fees
Internal Service Charge
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
COP Trustee / Arbitrage Report (DII)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
::trlt~:'I~.mY:~Q,$Tr
...,.....................................
. . . . . . . . . . . . . . . . . . . . .
:::=::::::::::::::::::.:.;::::::::::::::: ...
........". .....
............................
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
ACTUAL
1995-96
$ 270,031
18,761
17,106
313
37,567
2,507
38,680
2,742
1,543
102
2,906
272
$ 392,530
$ 2,531
62
4,695
78
968
107
199
o
840
4,501
424
313
264
324
264
2,791
85
1,339
135
8,553
502
102
o
608
8.462
$ 38,147
$ 63,875
6.448
$ 70,323
$ 0
926
195
$ 1,121
BUDGET
1996-97
$ 343,348
27,584
18,438
347
44,291
3,374
47,313
2,921
2,085
151
3,924
400
$ 494,176
$ 3,995
90
4,050
120
1,010
120
8,050
o
850
6,825
340
900
350
680
225
3,040
145
3,195
150
4,895
600
100
o
1 ,440
8.244
$ 49,414
$ 54,377
4.365
$ 58,742
$ 750
4,810
3.700
$ 9,260
ESTIMATED
1996-97
$ 335,049
26,737
17,911
420
42,889
3,271
43,554
2,979
1,847
140
3,698
388
$ 478,883
$ 2,700
20
4,810
60
900
120
7,600
o
1,200
6,250
320
413
o
615
216
2,735
35
1,860
22
4,323
551
100
54
1,920
8.244
$ 45,068
$ 43,730
4200
$ 47,930
$
753
4,353
3.095
8,201
CURRENT
SERVICE
LEVEL
1997-98
$ 398,542
10,886
19,692
426
51,200
1,340
46,891
1,123
2,187
58
4,674
158
$ 537,177
$ 2,870
25
5,085
25
925
50
3,000
7,620
1,200
7,220
335
800
o
910
o
3,060
o
3,690
o
9,125
o
100
o
1,920
9.538
$ 57,498
$ 40,300
4.260
$ 44,560
$ 0
200
2.500
$ 2,700
:i::::::::II$g;J.:lr:::':::::::::::::I:'-1:1~1~~b::?b$::::.~I.'~::'::,:il:::g1~1~$
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Bl)ILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and the City's Public Works
Corporation Yard, including supply, utility, telephone, contract service, and repair costs associated with
both buildings. This budget also funds the lease payment to Dublin Information, Inc., for rental of the
Civic Center as well as contract service costs from MCE Corporation for all five of the City's buildings.
The current budget for Fiscal Year 1996-97 is $1,923,485. Estimated expenditures for Fiscal Year
1996-97 are approximately $95,774 less than the adopted budget. This difference is primarily attributed
to the difference between the actual lease payment and the budgeted lease payment for the Civic
Center. If the lease payment line item is removed from the total, estimated expenditures for 1996-97 are
projected to exceed the budget by approximately $9,500. This overrun is primarily attributable to an
expenditure for repair of the police sally port, which was budgeted in Fiscal Year 1995-96 but not
completed until 1996-97.
The proposed budget for Fiscal Year 1997-98 based on the current level of service is $1,915,874. This
budget represents an approximate $88,163 or 4.8% increase over the previous fiscal year's
expenditures. This increase is primarily attributable to the fact that the City is legally required to budget
the entire amount of the lease payment, which is $1,599,919, although a portion of the payment will be
offset by interest on the 1993 Certificate of Participation Reserve Fund. The actual payment for Fiscal
Year 1997-98 is estimated to be $1,494,649, which is approximately $2,063 less than the estimated
payment for Fiscal Year 1996-97.
The budget request for line items other than the lease payment is approximately $15,000 less than
anticipated expenditures for 1996-97. This is due in part to the sally port repair completed in Fiscal
Year 1996/97, which will not be repeated, and anticipated cost reductions for several other maintenance
contracts.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
BUILDING MANAGEMENT -1050
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 1,915,874
(001 )
CUMULATIVE
TOTAL
$ 1,915,874
JOB
CLASSIFICATION
CONTRACT
Landscape Laborer I
Landscape Laborer II
.98
.20
.98
.20
(iTOtit':::/}::::/:$1~11$$r.* .......i::.:1{111~~./:: : :mr.~:
................. .
..................
, . . . . . . . . . . . . . . . . .
..................
..................
..................
..................
................. .
..................
.............. ...
............. .::::::::/'m:ii1:~1:. ':::}:::::::::(:'}1~)t
This budget finances one full time Contract Building Leadman who is responsible for the maintenance,
security, minor improvement, and contract supervision related to the Civic Center, Corporation Yard,
Shannon Center, Senior Center, Heritage Center, and Dublin Swim Center. In addition, this increment
provides for a part-time assistant for the Leadman and also for supplies, utilities, and contract services
associated with the operation and maintenance of the Civic Center and Corporation Yard.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 560 $ 700 $ 650 $ 700
Operating Supplies 6,995 8,000 8,667 8,360
Repairs & Maintenance 1,819 1,500 600 1,000
Rental & Leases 1,499,522 1,601,985 1,496,712 1,599,919
Gas & Electric 114,263 115,000 112,012 115,000
Water & Sewer 9,429 8,700 8,720 3,600
Telephone 28,287 29,900 28,000 29,400
Filing Fees 557 590 907 920
TOTAL SERVICES & SUPPLIES $1,661,432 $ 1,766,375 $ 1,656,268 $ 1,758,899
CONTRACT SERVICES
MCE $ 107,029 $ 91,000 $ 99,310 $ 92,450
Janitorial 32,385 35,280 35,280 35,280
Other 18.351 27 180 34.341 27.720
TOTAL CONTRACT SERVICES $ 157,765 $ 153,460 $ 168,931 $ 155,450
CAPITAL OUTLAY
Improvements $ 12,612 $ 2,050 $ 903 $ 1,525
Furniture/Fixtures 2,332 0 100 0
Machinery & Equipment 0 1.600 1.609 0
TOTAL CAPITAL OUTLAY $ 14,944 $ 3,650 $ 2,512 $ 1,525
::]tl!~IP:~QmrnY::PQ$rn
. . . . . . . . . . . . . . . .
................,.
.... . ........
..... ....'n~II~1'1 ::::::::':::I::l~111~11':::::I:!~liI~?1':::::::11~111;1.14;:
. ....... . . . . . . . . . . . . . . .
" .............,..............
.............................
......................
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INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing arrangement offered
by ABAG PLAN Corporation. This group includes 29 cities in the Greater Bay Area and offers coverage
to the limit of $5 million per occurrence. In addition to General Liability coverage, the policy also
includes Errors and Omissions Coverage for the City.
The Insurance budget for Fiscal Year 1996-97 was $133,550. Estimated expenditures for Fiscal Year
1996-97 will be approximately $14,199 (10.6%) less than the adopted budget. This is can be attributed
to lower than expected payments for insurance claims.
The budget necessary to provide the Current Level of coverage for Fiscal Year 1997-98 totals $146,803.
This represents approximately a 23% increase over estimated expenditures for Fiscal Year 1996-97 and
is due to increases in both the County contract services surcharge and in the ABAG General Liability
premium. The County's increase reflects an overall higher cost of claims administration and defense,
and direct claims expense experienced by the County self-insured risk management program. The
ABAG Plan premium is based on fixed administrative expenses and on variable expenses including loss
funding, claims experience and projected exposure (based on payroll). To date, the City's loss
experience has been stable. Thus, the increase in the premium is primarily attributable to increased
administrative expenses and projected exposure.
The proposed insurance budget for Fiscal Year 1997-98 is comprised of the following components:
General Liability Insurance - The City's General Liability Insurance coverage as noted above is
provided through a risk sharing pool. The total premium estimated for 1997-98 is $75,219. In addition,
ABAG PLAN will return an equity dividend based on the performance of the pool and the City of Dublin's
loss history. In Fiscal Year 1995-96, the City received a dividend of $36,694. In Fiscal Year 1996-97
the City received a dividend of $49,775. In Fiscal Year 1997-98, the City will receive disbursable equity
in the amount of $109,070. This dividend is reflected in the General Fund as a Miscellaneous Revenue.
Claims Expense - The City has a $50,000 deductible for general liability claims. Included in this
deductible as a claims cost is any expense related to legal counsel. Based on outstanding claims, loss
reserves, and loss history, Staff recommends a budget of $18,000 for Fiscal Year 1997-98.
Property Insurance - This coverage covers all City owned facilities, including the Civic Center, Parks,
Corporation Yard, Swim Center, Shannon Community Center, and the Heritage Center. Also, effective
July 1, 1997, the property insurance will cover the newly acquired Dublin fire station and related
equipment and vehicles. The estimated cost for 1997-98 is $13,196.
County Contract Services - The City pays a separate surcharge on all County contract services for
liability insurance. This surcharge covers services provided by Alameda County including Police, Animal
Control, and Traffic Signal Maintenance Services. The estimated cost for Fiscal Year 1997-98 is
$36,810.
Tenant Insurance - This insurance is offered as a service to individuals or groups who utilize City
facilities. The user pays the City for the cost of the premium and the City absorbs the taxes and all
administrative costs. It is projected that $3,428 in expenses associated with this program will be offset
by revenue generated from user fees.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
INSURANCE -1060
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $146,803
(001 )
CUMULATIVE
TOTAL
$146,803
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
:)Totil
....:::::::::(:::.~.i:;~Q~:::: .. .::::(::::::.1~~If:~::::::r(
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Insurance Premiums $ 95,324 $ 116,050 $ 115,851 $ 128,803
Insurance Claims Expense 6.387 17.500 3.500 18.000
TOTAL SERVICES & SUPPLIES $ 101,711 $ 133,550 $ 119,351 $ 146,803
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:::1f.OtlgA~'tOO~~Q$.t.i::::::.::::::'::I::Jpl~1)~~ .:::IJ~~~~I:::::1111~g~i :i:::::::I::l~~~II)
-18-
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ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel associated with
this task is identified in the City Manager/City Clerk (Department #1020) budget.
During Fiscal Year 1996-97, the City held a General Municipal Election in November to elect a Mayor for
a 2-year term and two Councilmembers for 4-year terms, as well as a ballot measure on the issue of
term limits. In addition, a special election was called and a ballot measure related to EMS tax was
placed on the June, 1997 ballot. The total Fiscal Year 1996-97 recommended budget was $21,215.
Estimated expenditures for Fiscal Year 1996-97 are $457 (2.1 %) higher than the adopted budget due to
additional printing costs incurred for the special election noted above.
The total recommended budget for Fiscal Year 1997-98 is $766. During Fiscal Year 1997-98, no City
elections are scheduled. Training costs have been included for the City Clerk's attendance at the annual
New Law/Election Seminar.
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 766
(001 )
:rliM~
. . . . . . . . . . . . . . , . . .. .
.................. ..
. . . . . . . . . . . . . . . . . .. .
.................. ..
................... .
. . . . . . . . . . . . . . . . .. ..
................... .
.................. ..
/$/::10:: ::.
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Operating Supplies
Printing & Binding
Mileage/Auto Allowance
Training
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
County Registrar of Voters
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
CITY OF DUBLIN
1997 -98 PRELIMINARY BUDGET
ACTIVITY
ELECTIONS -1070
CUMULA TIVE
TOTAL
$ 766
:::::::$.::i::::llli?
ACTUAL
1995-96
$
$ 0
o
o
564
$ 564
$
$
$
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel associated with this are funded in City
Manager/City Clerk - 1020.
BUDGET
1996-97
CURRENT
SERVICE
LEVEL
1997-98
o
o
o
131
635
766
$
o
ESTIMATED
1996-97
o
$
o
$
:.'.ID.i.............:....:.$.........~..........:......:.:.:.A...dC........nv......:..................ITY............:................:...]50....:..:.....s.........[.......:. .....:..:...:..:..:.........:..:.:.h.........:.......::...............:....:. :.,:.......:.:.:..:.......:..:.....'....:.:.....,....:..5"> :..:..:..:.:.:..:........:.................:.:.......:..~......:.............a........:.1.:......~.'.a...:......1.:.......5.............:.:.:...:....... :..:.:.....:.....:....:.....:..:.:.....:.....:..,..:..:.:..:.:..:.:........'..~............:..:.:,..:..,..,.:'.::..:.2.............1.......1.:.6.........7.....2.. :...:.:::>1?76S'
............................................. ::;:;:;:;:;...:-:...;";:,-,:;:::;:::::> ~ " ... ;:;:;:;:;:;:;:;:;:;:;:;:::;:::::;::::::.,,:: .............................................
$
o
$ 50
2,600
65
o
$ 2,715
$ 41
4,038
33
o
$ 4,112
$
$
o
o
$ 18.500
$ 18,500
$ 17.560
$ 17,560
$ 17.560
$ 17,560
o
$
o
$
o
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NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items which are not allocated to another Budget
Activity. For Fiscal Year 1997-98 this budget includes: property tax payments for Zone 7 Bonded
Indebtedness on the Civic Center property; filing fees associated with Dublin Information, Inc; and a
Contingent Reserve to cover unanticipated expenses which may occur during Fiscal Year 1997-98.
The recommended budget for the Non-Departmental Activity for Fiscal Year 1997-98 totals $50,020.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
NON-DEPARTMENTAL -1080
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
COST BY FUND
FUND INCREMENT
TOTAL
$ 50,000
CUMULATIVE
TOTAL
$ 50,000
20
General
(001 )
Dublin Info
Inc (601)
20
':?[f.tiJ.::m::\::?:::m:':m:'::::????Im::??$.lil.9m:::m::::::ij::\\ml\\:11>>11:::\::::::\\
DESCRIPTION ACTUAL BUDGET ESTIMATED RECOMMENDED
1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Filing Fees $ 5 $ 5 $ 10 $ 10
Property Tax 14 15 7 10
TOTAL SERVICES & SUPPLIES $ 19 $ 20 $ 17 $ 20
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
MISCELLANEOUS $ 0 $ 0 $ 27,350 $ 0
CONTINGENT RESERVE $ 0 $ 75,051 $ 0 $ 50,000
::::m!.::IB.:~@$.T:::::::::::::::::::::::::::::::::,::::::::::::::::::::::::i::I::;:,:,::,:11:::::::::::::::':::::::::::::::::::::::::I::~~~lt1:::::::::'::::::::::::::::::::::::::::::::::::::::I::::::::I!~Ir=l::::::::::::::::::::::::::::::::I]:::::::::::::::i::~~~!I~::::..
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POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda County Sheriff's
Office. The County Sheriff, under consultation with the City, designates the Commanding Officer who
functions and is empowered to act as the City's Police Chief. Patrol, criminal investigation, crime
prevention and business office functions are performed from the Civic Center location. Dispatch and
some data processing functions are handled at the Alameda County Sheriff's Office located at the Eden
Township Substation (San Leandro). In addition to Sheriffs Office Personnel, two full-time civilian City
employees are attached to Police Services. One employee assists with Crime Prevention Programs
while the other serves as an administrative assistant and manages support services for the Department.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $4,373,083. This
represents an increase of $290,380 or 7.1% over the adopted budget for Fiscal Year 1996-97. This
increase is primarily attributable to the following: 1) Increased Internal Service Fund Charges for Police
vehicles due to increased vehicle acquisition cost, and the addition of a new patrol vehicle in 1996-97;
2) Increased contract personnel costs due to pay increases associated with Alameda County Labor
Agreements and the full year funding of two patrol officers for the Eastern Dublin Annexation Area; 3)
Full year funding of grant funded bicycle patrol officer; 4) Increased Contract Indirect Charges and
Dispatch costs; and 5) Anticipated increased booking fees.
Pursuant to Council direction, Staff has evaluated a Higher Service Level increment which would add a
full-time School Resource Officer to respond to law enforcement needs on City school campuses while
providing safety and security for faculty and staff. The annual cost associated with this increment is
$137,717. Currently the City's high school and middle school receive a high level of patrol service from
existing patrol personnel. The incidents of crime related matters occurring on these campuses is low in
comparison to other jurisdictions. This is the result of several factors: the presence of the Police
Department's Crime Prevention Officer, who is on school campuses for the equivalent of 99 full days of
the 180 school days per year, frequent patrol checks by the beat officers, and strong support by school
administrators and faculty who take an assertive role regarding student conduct. Given the current level
of service provided by the Police Department to the schools, the Police Chief and City Manager do not
see a need for this position at this time, and therefore have not recommended this position for funding.
If the City Council were to consider the funding of the position, it is recommended that 50% of the costs
be funded by the Dublin Unified School District, or consider eliminating the grant-funded bicycle officer
position.
The total recommended budget for Police Services for Fiscal Year 1997-98 is $4,373,083. The following
comparison identifies workload indicators from calendar years 1995 and 1996:
INDICA TOR
ACTUAL 1995
35,780
3,191
6,293
1,132
4,398
23,553
208
49
70
130
45
$ 77 ,293
380
1,276
1,089
36
820
ACTUAL 1996
43,082
3,205
6,235
1,076
4,867
22,451
163
70
83
152
49
$ 48,917
393
1,258
708
10
770
Calls for Service
Reports Written
Citations Issued
Arrests
Citizen Inquiry/Person
Citizen Inquiry/Telephone
School Presentations
Group Talks & Service Organizations
Neighborhood Watch Groups
Merchant Alert Members
Narcotic Arrests
Narcotic Seizures
Accidents Investigated
Cases Assigned to Investigations
Investigation/Complaints Filed
Investigations/Search Warrants Obtained
Total Major Part I Crimes
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICE - 2010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1
1
COST BY FUND
FUND INCREMENT
TOTAL
CUMULATIVE JOB
TOTAL CLASSIFICATION
QJ.IY
$ 4,279,238 Community Safety
Asst
Administrative Asst
1
1
General
(001 )
$ 4,279,238
1
1
5
4
21
1
2
2
1
1
1
5
4
21
1
2
2
1
Vehicle
Abatement
(201 )
9,928
9,928
itt.t .....}?:.::,,'~~~~~~II.:U..$J.~~l#:>>.$,~ U..lmf.4J@l::./?
1997 GOALS
City Council
Priority
High
High
High
High
High
High
This budget finances the current staffing level. In addition to the personnel costs identified above, the
City also pays its prorated share of personnel costs of the Alameda County Eden Township Substation
and Headquarters as follows: .08 - FTE - Undersheriff; Prorated Share of Dispatch Center.
CONTRACT
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriffs Tech
Supplemental
Law
Enforcement
(202)
69,918
69,918
This budget increment finances: 1) the cost of operating ten (10) patrol vehicles and ten (10) unmarked
and undercover vehicles; 2) necessary services and supplies to support the operations of the Police
Department; 3) additional equipment to improve the overall operation of Police programs and the Police
facility; and 4) County contract overhead charges. It is important to note that this budget includes the
grant funded bicycle patrol officer which was added during Fiscal Year 1996-97 for a partial year. It is
anticipated that the City will be able to fund this position in Fiscal Year 1997-98 due to continued State
funding of the COPS grant program in 1997-98 and utilization of the City's 1996-97 Federal Law
Enforcement grant.
Federal COPS
Grant (203)
13,999
13,999
With the current staff level, the Police Department can accomplish or make substantial progress on the
following goals:
1. Prepare Five Year Plan for Police Services to accommodate growth
2. Implement a "Community to Cop Connection" program
3. Expansion of the Youth Summer Job Program in the City of Dublin by 80%
4. Implement a Community Crime Prevention Telephone Hot Line
5. Report on desirability of participating in Federal Police Grant Program
6. Develop and implement an "Operation See You" program in conjunction with the
Livermore-Dublin Disposal Company
7. Development of a "Senior Safety" program
8. Develop and implement a non-retail "Business Office Alert" program for commercial
offices
High
Medium
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rental & Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Telephone
Internal Svc Chg - Office
Internal Svc Chg - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
Personnel
Vehicles
Indirect Costs
Dispatch
Admin - Financial Svcs
Services & Supplies
Booking Fees
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
ACTUAL
1995-96
BUDGET
1996-97
ESTIMATED
1996-97
$ 47,529
5,779
3,237
879
e89
$ 58,113
4,158
1,375
2,7:50
13,242
3,800
o
5,000
1,800
14,031
305
277
436
1,686
1,200
3,462
16,044
135.888
$ 205,454
$ 28,870
2,857,528
12,220
190,345
317,309
17,589
54,631
52.600
$3,531,092
$ 12,848
23.173
36,021
CURRENT
SERVICE
LEVEL
1997-98
$ 101,487
12,427
9,945
1,229
1.472
$ 126,560
$ 4,450
1,525
3,932
14,510
4,500
200
2,300
1,700
16,870
1,160
360
400
4,780
1,080
3,500
21,081
156.403
$ 238,751
$ 14,030
3,215,853
11 ,464
212,991
380,771
16,312
48,526
60.000
$3,959,947
$ 1,920
45 905
$ 47,825
:rtIIlg:limllt::QQlT::::::. ::::::::::::::::::::I~II~lIl: ::::::::::::::::H"I~70a::::::H:::::::::::::II~gp~gg::/: :::MI~ql~i::
$ 42,557 $ 97,020
5,664 11,844
2,760 10,875
879 1,385
614 1.407
$ 52,474 $ 122,531
$ 3,399 $ 4,385
1,344 1,400
3,259 3,900
9,072 15,245
3,883 4,500
0 200
1,965 4,840
1,710 1,800
12,094 13,440
2,264 1,050
254 470
202 650
2,783 3,980
150 1,450
3,863 3,140
16,970 16,044
11 0543 145.014
$ 173,755 $ 221,508
$ 24,233 $ 17,599
2,673,803 2,984,975
10,399 13,060
177,034 198,096
264,424 320,872
15,609 16,312
36,422 49,215
67.350 77.035
$3,269,274 $3,677,164
$ 7,288 $ 13,660
43.496 47.840
$ 50,784 $ $61,500
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 1
(NOT RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE JOB
TOTAL CLASSIFICATION
QJ.IY
$ 4,416,955 Community Safety
Assistant
Administrative Asst
1
General
(001 )
$ 137,717
1
Vehicle
Abatement
(201 )
9,928
CONTRACT
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
School Resource
Officer
Specialist Clerk
Sheriffs Tech
1
1
5
4
21
1
2
1
Supplemental
Law
Enforcement
(202)
69,918
Federal COPS
Grant (203)
13,999
1
2
1
}m9Ji~q::.:.:$1~l=r~1l: <::$:.m1~~I~~n:::H:n>:~F:::
This budget increment finances one full-time School Resource Officer position, and the necessary
vehicle and equipment to support this position. This position would result in the following service
enhancements:
1. A dedicated officer to respond to law enforcement needs of the Dublin Joint Unified School District
on the campuses of Dublin High School and Wells Middle School in order to maintain a safe and
secure environment for staff and students.
2. Enhance the current anti-truancy program.
3. Provide additional patrol time.
This budget increment would accomplish the following Council Goals and Objectives:
1997 GOALS
City Council
Priority
High
1.
Provide a dedicated response to law enforcement needs at Dublin High School
and Wells Middle School to ensure there exists and safe and secure environment
for staff and students on the school campuses
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HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1997 -98 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 101,487
Retirement 0 12,427
Group Insurance 0 9,945
Workers' Compensation 0 1,229
F.I.CA 0 1.472
TOTAL PERSONNEL SERVICES $ 0 $ 126,560
SERVICES & SUPPLIES
Office Supplies $ 370 $ 4,820
Postage 0 1,525
Copier Services 0 3,932
Operating Supplies 370 14,880
Communications 0 4,500
Advertising 0 200
Printing & Binding 0 2,300
Repairs & Maintenance 0 1,700
Rentals/Leases 0 16,870
Books & Publications 0 1,160
Memberships & Dues 0 360
Mileage & Auto Allowance 0 400
Travel, Conferences & Meetings 0 4,780
Training 0 1,080
Telephone 0 3,500
Uniform Allowance 0 0
Internal Svs Chg - Office 0 21,081
Internal Svs Chg - Vehicles 12.258 168 661
TOTAL SERVICES & SUPPLIES $ 12,998 $ 251,749
CONTRACT SERVICES
Personnel $ 84,758 $3,300,611
Vehicles 0 11,464
Indirect Costs 5,482 218,473
Dispatch 0 380,771
Admin-Financial Services 0 16,312
Services & Supplies 0 48,526
General 0 14,030
Booking Fees 0 60.000
TOTAL CONTRACT SERVICES $ 90,240 $4,050,187
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 1,920
Machinery & Equipment 34.479 ~0.384
TOTAL CAPITAL OUTLAY $ 34,479 $ 82,304
fr,l1.u:~~m.::~~~n~
.....................................................
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......................
...................
}}i{{::::{{:::,:::,:}}}e ..: '11.7' 717....
....... ...... :::::::::::::,:::::,i:::::,:::::::,:::::::,::::::::::::~ )):::j.;:..:l:..\./:ur:
................................
.............................. .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...............................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...............................
...............................
:::::::::lte1P;lPP:::::)
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CROSSING GUARDS
The City of Dublin currently provides five adult crossing guards to assist elementary students in crossing
heavily traveled streets on their way to and from school. These services are provided through a contract
with All City Management Services, Inc. The agency provides the recruitment, training, supervision, and
substitute personnel associated with this program.
The budget for Crossing Guard activities for Fiscal Year 1996-97 was $43,000. Estimated expenditures
for Fiscal Year 1996-97 will be approximately $40,938 (4.8%) less than the adopted budget. This can be
attributed to a slight reduction in the number of service hours required to staff the five locations.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $42,726. This is
comparable to the estimated expenditures for Fiscal Year 1996-97 and provides for a total of 3,780
hours of adult crossing guard services. This estimate is based on providing services on the average of
4.2 hours per day based on the Dublin Unified School District schedule for School Year 1997-98. In
addition, the service provider proposes I1Q increase to the current hourly rate of $11.29. The service
provider has secured several contracts with a number of Bay Area communities and allocates the cost
of one site supervisor position to several contract agencies. This results in a cost savings to the City of
Dublin.
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CITY OF DUBLIN
1997 -98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
CROSSING GUARDS - 2020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 42,726
(001)
:.:::t_t:/.m
CUMULATIVE
TOTAL
$ 42,726
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
tilt{1 rrt4ltlll .......
mm$ :::tll~tiJt..:'
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 50 $ 0 $ 50
TOTAL SERVICES & SUPPLIES $ 0 $ 50 $ 0 $ 50
CONTRACT SERVICES
General $ 43 293 $ 42.950 $ 40 938 $ 42.676
TOTAL CONTRAOT SERVICES $ 43,293 $ 42,950 $ 40,938 $ 42,676
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
::III~gI9.dpP.$T:.'.:::::III~#~~:.::.:I!I~qg:.::::14iM~11.....:.$;:I'~lgt:
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ANIMAL CONTROL
The City contracts with the Alameda County Sheriffs Department for Animal Control Services provided
within the boundaries of the City. This includes: patrol, enforcement of animal related laws and
ordinances, investigation of dog bites and attacks, collection of stray animals, and Shelter services. The
Administrative Services Department is responsible for the oversight and evaluation of services rendered.
In addition, personnel from this office have direct responsibility for conducting Vicious Dog Hearings and
serving as a liaison with Sheriff's Department Personnel. The City Staff participate on a Management
Committee which oversees the Animal Shelter operation.
The budget for Animal Control Activities for Fiscal Year 1996/97 was $180,286. It is estimated that
approximately $110,149 will be expended in Fiscal Year 1996-97. The reduction in expenses compared
to the Budget is due primarily to the following factors. First, Shelter operating costs are expected to be
approximately $17,500 less than the amount budgeted. This is due to lower than estimated operating
costs with the first year operation of the new shelter and increased shelter revenues, which reduce the
net operating cost. Second, Field Service costs are approximately $22,945 less than the budget. This is
due to application of a credit related to expenses paid in the prior fiscal year and lower than estimated
demand for services. Lastly, capital costs associated with the new Shelter were approximately $29,692
less than the amount budgeted due to the one-time application of a credit for payments made in
previous years.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $200,124. The
increase in costs is primarily associated with the following factors: 1) Estimated changes in labor costs
associated with both the Field Services and Animal Shelter staffing; 2) A significant increase in the City
of Dublin proportionate share of the usage of the Animal shelter, affecting both the amount paid for
operations and the amount paid for debt service; and 3) The debt service schedule for Fiscal Year
1997/98 represents the full scheduled payment and it will not be subject to any of the one-time credits
which occurred in Fiscal Year 1996/97.
Each year the cost of debt service, as well as the Animal Shelter operational cost, will fluctuate based on
the percentage of live animals handled from each of the participating jurisdictions. Historically, the City
of Dublin's share of the Shelter's operating cost has fluctuated as shown below:
SHARE OF SHELTER OPERATING COSTS
1993-94
16.5%
1994-95
14.3%
1995-96
14.8%
1996-97
15.4%
1997 -98
21.06%
The Animal Control costs are partially offset by revenues generated from City of Dublin animal licenses.
The following table identifies revenues generated:
Actual 1994-95
$3,812
Actual 1995-96
$3,953
Estimated 1996-97
$4,445
The following workload indicators identify statistics calculated on a fiscal year basis:
Impounded
Bites
Complaints
Citations
Injured
Total Dead Pick Up
Vet Dead Pick Up
Vicious Dog Hearings
ANIMAL CONTROL WORKLOAD INDICATORS
Actual 1994-95 Actual 1995-96
488 606
32 39
60 103
87 85
5 6
816 912
559 583
9 12
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Proiected 1997-98
$4,500
Estimated 1996-97
910
25
81
78
5
778
509
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
ANIMAL CONTROL - 2030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
CUMULATIVE
TOTAL
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity. This
activity is administered by the Administrative Services
Department.
General
(001 )
$ 200,124
$ 200,124
f:t_I.: ....:r::$..dl4..()$:iQQ~li"/r...
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Shelter Services $ 44,882 $ 77,500 $ 60,000 $ 92,450
Field Services 27.168 48.945 26 000 39.000
TOTAL CONTRACT SERVICES $ 72,050 $ 126,445 $ 86,000 $ 131,450
CAPITAL OUTLAY
Building $ 51,045 $ 53,841 $ 22,996 $ 68,674
Furniture/Fixtures 0 0 0 0
Machinery /Eq u ipment 3268 0 1.153 0
TOTAL CAPITAL OUTLAY $ 54,313 $ 53,841 $ 24,149 $ 68,674
:.trQI#J48Q.nmll~m..:.::.:::::,~gf~'I~/11:g~II$:::.'1q;I~~illQP;1Rt/
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TRAFFIC SIGNALS AND STREET LIGHTING
This budget finances the maintenance, repair, and energy costs associated with the operation of traffic
signals and commercial and residential street lighting throughout the City. Traffic signal maintenance
services are provided to the City by Alameda County.
The street lighting costs proposed for Fiscal Year 1997-98 for the Current Service Level total $117,295.
These costs will be funded by the Dublin Street Light Maintenance Assessment District No. 83-1. Those
lighting costs funded by the District and shown in this budget represent the major cost associated with
the District. Expenditures for 1996-97 are estimated to be $21,613 less than budgeted. This decrease
is due in part to the fact that some new development street lighting was not installed as planned, and
also because maintenance costs proved to ultimately be less than forecast. For Fiscal Year 1997-98,
the budget includes the addition of the BART access road lighting for a full year, plus new development
lighting for the Hansen Hill development, California Creekside/Brookside, and Hacienda Crossings
developments.
Traffic signal maintenance and energy costs proposed for Fiscal Year 1997-98 total $112,560. Signal
costs are proposed to increase by approximately 25.5%. This is due to the fact that the two new signals
for the BART parking lot access roads will be in operation for a full year, and the five new traffic signals
related to the California Creekside and Hacienda Crossings projects in eastern Dublin are anticipated to
begin operation during Fiscal Year 1997-98.
The cost of both traffic signal and street lighting maintenance is partially offset by reimbursements for
accident damage repairs. In addition, one quarter of the cost of maintenance of the Dublin
Boulevard/San Ramon Road intersection signal is reimbursed to the City by Caltrans.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMA TED ESTIMATED
INDICA TOR 1995-96 1996-97 1996-97 1997-98
Traffic Signals 21 28 23 28
Street Lights (PG&E Owned) 1,354 0 0 0
Street Lights (City Owned) 415 1987 1,794 1,976
Street Lights (Caltrans Owned) 3 3 3 3
Total Street Lights 1,772 1,990 1,797 1,979
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
TRAFFIC SIGNALS & STREET LIGHTING - 2040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
COST BY FUND
FUND INCREMENT
TOTAL
$ 26,150
CUMULATIVE
TOTAL
$ 26,150
$ 82,000
$ 117,295
$ 4,410
Traffic Safety
(205)
Gas Tax
(206)
Assessment
Dist (710)
Stagecoach
Assessment
Dist (712)
$ 82,000
$ 117,295
$
4,410
.rI.~:.t:rrr::r.f""f....m:::':.:f:I::I.~,g:::m::rr:...:.:.::.:::m:I:..~.m:m:(.:.:.:
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Memberships (Fund 710) $ 750 $ 1,000 $ 1,000 $ 1,000
Conferences & Mtgs (Fund 710) 95 95 95 95
Gas/Electric-Signals (Fund 205) 18,787 24,450 24,450 26,150
Gas/Electric-Signals (Fund 206) 26,939 38,422 19,166 28,650
Gas/Electric- Street Light (Fund 710) 168,281 70,207 64,750 71,590
Gas/Electric-Signals (Fund 712) 2.367 2.462 2310 2.310
TOTAL SERVICES & SUPPLIES $ 217,219 $ 136,636 $ 111,771 $ 129,795
CONTRACT SERVICES
Street Lighting (Fund 710) $ 6,805 $ 54,390 $ 38,234 $ 44,610
Traffic Signals (Fund 206) 39,689 46,455 41,705 53,350
Traffic Signals (Fund 712) 2.314 2.415 2.035 2.100
TOTAL CONTRACT SERVICES $ 48,808 $ 103,260 $ 81,974 $ 100,060
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
::.::mI@il..:!g.:gBi..:::::::::::::.::.::..:::.::::::.:::::::::::::..::.:..:::.:.::::.:.:::.:::.:::::I:::.~~~:::::.::::.:::..::..:::.::.::.:.::::..::::::I:::;m~lg::::.:::::::..::.:.:.:.:::.::::::::I::::::::j!,-~!g::::::::::::::::::::::.:::::.::.:...":::.::::R!ilg..::
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster preparedness and emergency
response. Major activities include: a part-time Management Assistant position to address preparedness
issues, public information and neighborhood preparedness, and specialized training.
The budget for Disaster Preparedness activities for Fiscal Year 1996-97 was $32,785. Estimated
expenditures for Fiscal Year 1996-97 are $31,451, which is approximately 4% less than the adopted
budget. The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $34,030.
This represents an increase over the estimated 1996-97 expenditures of $2,579 (8.2%). The primary
reason for the proposed increase includes the purchase of operating supplies to adequately stock the
City's Emergency Operations Center and merit salary increases.
During Fiscal Year 1997-98, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
1997 GOALS
City Council
Priority
High
1.
Undertake a tabletop disaster exercise
Medium
2.
Develop a formal Disaster Service Worker Program
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
DISASTER PREPAREDNESS - 2050
COST BY FUND
FUND INCREMENT
TOTAL
General $ 34,030
(001 )
nmr.f.PF/) .... :!:nn!!m!:$::::'Hmlf
CUMULATIVE
TOTAL
$ 34,030
JOB
CLASSIFICATION
Management Asst.
(Part-Time)
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.5 .5
/}I!:!:JM~Q#(l/ JTitlJ\):
DESCRIPTION ACTUAL BUDGET
1995-96 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 7,353 $ 0
Salaries, Part-Time 3,192 20,582
Salaries, Overtime 0 0
Retirement 1,296 2,477
Group Insurance 1,460 3,380
Workers' Compensation 199 428
F.I.C.A 140 298
TOTAL PERSONNEL SERVICES $ 13,640 $ 27,165
SERVICES & SUPPLIES
Office Supplies $ 238 $ 0
Postage 7 0
Postage (011) 631 1,260
Copier Supplies 4 100
Operating Supplies 689 50
Printing & Binding 628 880
Printing & Binding (011) 596 0
Books & Publications 0 50
Memberships & Dues 0 20
Mileage/Auto Allowance 63 380
Travel, Conferences & Mtgs 0 110
Training 518 1,750
Internal Service Charge 548 840
TOTAL SERVICES & SUPPLIES $ 3,922 $ 5,620
CONTRACT SERVICES
General $ 1.420 $ 0
TOTAL CONTRACT SERVICES $ 1,420 $ 0
CAPITAL OUTLAY
F u rniture/F ixtu res $ 1,651 $ 0
Machinery & Equipment 7.639 0
TOTAL CAPITAL OUTLAY $ 9,290 $ 0
/itOfALA011Vrt:YeMT):::::::::::::::::::::.:.!.:.:.:.!.:.:.:.:.I.:.....:.:.!.:.!.2I.:...:..:...:.....:.L.:.'~.:....:...t...:.....2.:.......:...'.:.'......:.:..:.::....:.....:..:...::.:.'::.:. ):),: .... ~:l;'785 Po.
................................................................'..............................:.....:.:.:.:.;.;.;.:-:.:.:.:-':..:.:.:.:.:.:.:.:.:-:.:-:.:-:.:.",;.:.:.:.:.:-:.:.:....;J; <<~
ESTIMATED
1996-97
$ 0
20,195
100
2,458
3,459
375
294
$ 26,881
$
130
1,280
o
50
40
670
o
25
o
130
85
860
840
4,110
CURRENT
SERVICE
LEVEL
1997 -98
$ 0
21,691
o
2,656
3,483
401
315
$ 28,546
$ 500
200
o
100
350
50
o
50
30
200
60
1,750
944
$ 4,234
$ 0
$ 0
$ 0
$ 1.250
$ 1,250
::::::::1:" !!!:!:11~!I[::!:"'::!.~l9!:/
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$
$
$
o
o
$
$
460
o
460
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FIRE SERVICES
On July 1, 1997, Fire Services to the City of Dublin will no longer be provided by the Dougherty Regional
Fire Authority (DRFA). DRFA will continue to function as a joint powers authority for the purposes of
distributing the outstanding liabilities and assets to the Cities of Dublin and San Ramon. Staff estimates
that the City of Dublin's share of the DRFA liabilities for Fiscal Year 1997-98 will be approximately
$82,802.
The City of Dublin will also be responsible for maintenance of Dublin Fire Station No. 1 during Fiscal
Year 1997-98. The cost associated with maintenance and operation of this fire station is estimated at
$36,520 for Fiscal Year 1997-98.
Fire Services will be provided to the City of Dublin through a contract for service with the Alameda
County Fire Department. The estimated cost of this contract for Fiscal Year 1997-98 is $3,553,691. The
Alameda County Fire Department will provide the City of Dublin with 27 line personnel which will be
assigned to the City on two engine companies and one truck company. One engine company and one
truck company will be located at Dublin Fire Station No. 1 and one engine company will be located at the
Santa Rita Fire Station. The Fire Department will also provide first responder/paramedic service on the
two engine companies, Fire Prevention services through the allocation of 1.5 Fire Inspectors to the City
of Dublin, and all other necessary fire and emergency medical support services.
The cost for funding fire apparatus is not included in the Fire Services budget, but rather is shown in the
Capital Improvement Program. Although there are no proposed expenditures for Fiscal Year 1997-98
for apparatus replacement, the City will need to place an order for a fire engine during this fiscal year,
with delivery occurring the following year.
As indicated on the following pages, the cost to provide Fire Services to the City is approximately
$479,619 more than the City budgeted for Fire Services during Fiscal Year 1996-97. It should be
pointed out that the budget for Fiscal Year 1996-97 also included an amount for equipment replacement
that was later deleted by the DRFA Board of Directors. Dublin's revised budgeted contribution towards
fire department operations for Fiscal Year 1996-97 is $2,869,173. In comparing the adjusted operation
budget for Fiscal Year 1996-97 to the proposed operation budget for Fiscal Year 1997-98, Fiscal Year
1997-98 costs will exceed Fiscal Year 1996-97 by approximately $805,740.
The total recommended budget for this activity for Fiscal Year 1997-98 is $3,674,913.
The cost for fire services will be offset by approximately $181,493 in fire related revenues resulting in a
total net cost of $3,493,420.
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PROGRAM
PUBLIC SAFETY
COST BY FUND
FUND INCREMENT
TOTAL
General
(001)
EMS (230)
$3,598,953
75,960
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
ACTIVITY
FIRE SERVICES - 2060
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CONTRACT
Fire Captain
Fire Engineer
Firefighter/
Paramedic
Firefighter
Fire Inspector
Landscape Laborer
Leadman
Landscape
Laborer I
Landscape
Laborer II
landscape
Laborer III
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
9.00 9.00
9.00 9.00
7.00 7.00
2.00 2.00
1.50 1.50
.01 .01
.02 .02
.04 .04
.01 .01
.::t,..,.::::.:.::.u.:u: ..
:.J'l~III:U:..\.:::::f:t..g~'ll~I1I....U::.:...:.:.H?r.rmm.:.:uu..ummu:.u.:m\\:\::.U..\\\:uU...au.iU..:.Ummr:::..:t.:.:.m:\:...:uu.aa~..:...:.::f}H
$3,598,953
75,960
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This budget increment funds the City of Dublin's share of Dougherty Regional Fire Authority's (DRFA)
outstanding liabilities; utility service, maintenance, and re-signing at Dublin Fire Station No.1; DRFA
Audit Services; and contract fire services with Alameda County Fire District.
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ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1995-96 1996-97 1996-97 1997-98
PERSONNEL SERVICES
Group Insurance $ 0 $ 0 $ 0 $ 28,993
Workers' Compensation 0 0 0 47.089
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 76,082
SERVICES & SUPPLIES
Gas/Electric $ 0 $ 0 $ 0 $ 11,000
Water/Sewer 0 0 0 2,700
Professional Services 0 0 9.079 6.720
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 9,079 $ 20,420
CONTRACT SERVICES
Dougherty Regional Fire Authority $ 2,977,719 $3,195,294 $ 2,782,000 $ 0
Alameda County Fire District
Personnel 0 0 0 3,184,100
Vehicles / Equipment 0 0 0 63,955
Indirect 0 0 0 62,740
Communications / Dispatch 0 0 0 63,586
Services & Supplies 0 0 0 145,310
EMS 0 0 0 34,000
Building Maintenance 0 0 0 13,220
Grounds Maintenance 0 0 0 4,800
Other 0 0 0 1.900
TOTAL CONTRACT SERVICES $ 2,977,719 $3,195,294 $ 2,782,000 $ 3,573,611
CAPITAL OUTLAY
Improvements $ 0 $ 0 $ 5.814 $ 4.800
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 5,814 $ 4,800
:]tIII~kl!mlg::!!I1;:::::::::i:i:i:::::::::::::::I::::::::::::::.:::::::::':::1::::~111~'t:1:1::::::::::::::::::::::::::::::::::::~~~g~~H::::::::::::::::::::::::::::::::II:~i!II~I::::::.::::.:::::::i::::::::.::::i:::::::1:::::::::IBsl~1
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PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director/City Engineer who is responsible for the
administration of Engineering, Public Works Inspection, General and Traffic Engineering Services,
Capital Project Design and Implementation, Street Sweeping, Traffic Signal and Street Lighting
Maintenance, Public Works Maintenance Services, and Building Management. The budget also
provides the full-time services of a contract Maintenance Supervisor who directly supervises Street
Maintenance, Landscape Maintenance, Street Tree Maintenance, Park Maintenance, and Building
Maintenance performed by MCE Corporation and various subcontractors. Support services of a
Management Assistant and an Office Assistant II are also a part of this budget.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $339,510. This
represents an increase of $17,860 or 5.6% over estimated expenditures for Fiscal Year 1996-97. This
increase is due to the following factors: 1) Reclassification of the Administrative Aide to Management
Assistant to provide a higher level of management and analytical support to the Department; 2) Higher
MCE personnel costs; and 3) and higher internal service charges for new computer equipment.
The personnel in this budget are responsible for accomplishing the following 1997 City goals:
City Council
Priority
High
High
High
High
High
High
High
High
High
High
High
High
High
Medium
Medium
15.
Medium
16.
1997 GOALS
1.
Perform contract evaluations for the Public Works Maintenance,
Traffic Engineering and Street Sweeping contracts
Construct a beautification project on 1-580 at San Ramon Road
entrance to Dublin
Implement five new community volunteer projects
Work with Eastern Dublin property owners to develop alignment
plans prior to consultant expenditure
Work with BART on additional parking
Monitor Caltrans and ACTA on the right of way acquisition and
construction of the 1-580/1-680 interchange improvements and
downtown hook ramps
Work with the Tri-Valley Transportation Council to develop a
Regional Transportation Impact Fee
Undertake update to Eastern Dublin Traffic Impact Fee once the
TVTC Regional TIF is approved
Develop as-year Capital Improvement Program for Eastern Dublin
roadways
Work with Contra Costa County to establish a fee in Contra Costa
County to pay for needed roadway improvements in Dublin
Update the Circulation Element of the General Plan
Prepare alignment study for Eastern Dublin major arterials
(Tassajara Road and Fallon Road)
Report to the City Council on the Downtown Traffic Impact Fee
Update & expand Standard Street Improvement Details (street
lights, decorative paving, medians, landscaping)
Study ways of replacing the Civic Center fountain pumps in order to
provide more hours at a lower cost
Complete Public Works Tri-Valley Mutual Aid Agreement
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
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One Higher Service Level is also presented in the Fiscal Year 1997-98 budget. The Higher Service
Level includes funding for a part-time Office Assistant. The cost associated with this increment is
$28,522. This position is recommended in order to provide adequate support to Engineering Staff due to
the increase in development activity.
The total recommended budget for Fiscal Year 1997-98 is $368,032.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT CUMULATIVE JOB
TOTAL TOTAL CLASSIFICATION
General $ 338,210 $ 338,210 QIY
(001 ) Public Wks Director
Assessment 1,000 1,000 Management Asst
Dist 710 Office Asst II
Assessment 100 100
Dist 711 CONTRACT
Assessment 100 100 Maintenance Supt
Dist 713
Assessment 100 100
Dist 716
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
i?t6til./::/:::/$laf.~11Q ..../::::n:::.'#.9;$11 nn::n: ::1'_1/::::::/::::::::::
This budget increment finances the current level of service and includes the Public Works Director,
Contract Public Works Maintenance Superintendent, Management Assistant, and one Office Assistant II.
It also includes the necessary services and supplies, training, and equipment to support this activity.
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 166,201 $ 182,320 $ 180,172 $188,129
Salaries, Overtime 2,272 2,462 2,462 2,425
Retirement 21,687 22,110 21,843 22,969
Group Insurance 15,884 15,698 15,922 15,951
Workers' Compensation 2,300 2,577 2,307 2,405
F.I.C.A 1.778 1.939 1.929 2.031
TOTAL PERSONNEL SERVICES $ 210,122 $ 227,106 $ 224,635 $ 233,910
SERVICES & SUPPLIES
Office Supplies $ 895 $ 1,000 $ 1,500 $ 1,500
Postage 3,414 3,500 2,250 2,500
Copier Supplies 1,161 1,300 800 850
Operating Supplies 25 100 50 50
Printing & Binding 737 700 550 700
Repairs/Maintenance 21 0 0 0
Books & Publications 0 50 50 50
Memberships & Dues 90 100 90 260
Mileage/Auto Allowance 2,679 2,600 2,520 2,540
Travel, Conferences & Mtgs 725 1,000 1,000 1,000
Training 0 250 115 500
Legal Notices 51 400 0 0
Internal Service Fund 4.853 4.590 4.590 7.200
TOTAL SERVICES & SUPPLIES $ 14,651 $ 15,590 $ 13,515 $ '17,150
CONTRACT SERVICES
Maintenance Supervision $ 83.813 $ 86.200 $ 83.500 $ 88.450
TOTAL CONTRACT SERVICES $ 83,813 $ 86,200 $ 83,500 $ 88,450
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0 $ 0 $ 0
Machinery & Equipment 194 0 0 0
TOTAL CAPITAL OUTLAY $ 194 $ 0 $ 0 $ 0
:19Ilp^9]JMrrY@I$.T::::::::::::::'::.:I,.~t.:::::::'I:m~m::::::':~'1:;'$.pi::: ........::::I.:"';$.1pi
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 28,522
(001 )
Assessment
Dist 710
Assessment
Dist 711
Assessment
Dist 713
Assessment
Dist 716
CUMULATIVE
TOTAL
$ 366,732
JOB
CLASSIFICATION
CITY
Public Wks Director
Management Asst
Office Asst II
0.5
1,000
1.0
1.0
1.5
100
CONTRACT
Maintenance Supt
100
1.0
100
::?tm\iJ?:::::::$:::tl~III::::::: :::I1.~'~#H: :1't_[:.:<,:../>:.
This Higher Service Level increment funds costs associated with an additional half-time Office Assistant
II to handle an increased workload brought about by new development and increases in maintenance
activity. In addition, this position will assist with maintaining the service request system, sign and
marking inventory, filing backlog, bulk mailing and copying, and front desk relief.
Funding for this Higher Service Level is recommended.
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HIGHER
SERVICE CUMULATIVE
DESCRIPTION LEVEL 1 TOTAL
1997 -98 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 14,485 $ 202,614
Salaries, Overtime 0 2,425
Retirement 1,866 24,835
Group Insurance 6,136 22,087
Workers' Compensation 75 2,480
F.I.C.A. 210 2.241
TOTAL PERSONNEL SERVICES $ 22,772 $ 256,682
SERVICES & SUPPLIES
Office Supplies $ 150 $ 1,650
Postage 0 2,500
Copier Services 0 850
Operating Supplies 0 50
Printing & Binding 0 700
Books & Publications 0 50
Memberships & Dues 0 260
Mileage & Auto Allowance 0 2,540
Travel, Conferences & Meetings 0 1,000
Training 0 500
Legal Notices 0 0
Internal Service Fund 0 7.200
TOTAL SERVICES & SUPPLIES $ 150 $ 17,300
TOTAL CONTRACT SERVICES $ 0 $ 88,450
CAPITAL OUTLAY
Furniture/Fixtures $ 2,400 $ 2,400
Machinery & Equipment 3.200 3.200
TOTAL CAPITAL OUTLAY $ 5,600 $ 5,600
.. .........".." ,.. .. . . .... ....... ...... .
:::1I@]AhA911Y@1t'QQ$J[ .:::::::::./:::::::::::::::'::1: 2"~$..~1:::
...................................................
.....................................................................................................
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.:::::::::::::::::::.:.::::::::::::::
.......................................... .......
.............................. ... ..... .......
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .
1:IB~q~~::n/
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STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance; storm patrol and clean-up;
emergency and temporary curb, gutter and sidewalk repair; traffic, street and Neighborhood Watch sign
repair and installation; striping and marking; guardrail repair; weed control; bike path maintenance; and
the City's annual slurry seal program.
The Street Maintenance Services are provided by a variety of Contractors. MCE Corporation provides a
number of the services identified above, with the exception of 1) the major annual street patching project
and associated striping; 2) the slurry seal project; and 3) the bi-annual striping and marking contract.
The estimated expenditure for Fiscal Year 1996-97 is $243,429.
The budget necessary to fund the Current Service Level for Fiscal Year 1997-98 totals $264,680. This
represents a net increase of $21,251, or about 8.7%, over Fiscal Year 1996-97 estimated expenditures.
This increase is primarily in the Pavement Maintenance line item, which includes the remove-and-
replace portion of the annual repair and overlay contract, as well as the slurry seal. A portion of the
1996-97 remove-and-replace monies were diverted into the Dublin Boulevard Widening Capital
Improvement Project so that Dublin Boulevard could be overlaid; therefore, the expenditure in the Street
Maintenance Operating Budget was lower than normal. The budgeted amount for 1997-98 is also lower
than normal, as a portion of these funds is being used in the Dougherty Road Capital Improvement
Project.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMA TED
INDICA TOR 1995-96 1996-97 1996-97 1997 -98
Emergency Pothole Patching 188 hrs 216 hrs 133 hrs 133 hrs
Catch Basins Inspected 902 ea 1,027 ea 1,015 ea 1,033 ea
Catch Basins Cleaned 559 ea 513 ea 247 ea 248 ea
Storm Patrol & Clean Up 518 hrs 466 hrs 406 hrs 417 hrs
. Install New Signs 56 ea 66 ea 47 ea 49 ea
Signs Repaired 461 ea 427 ea 247 ea 255 ea
Bike Path Maintenance 138 hrs 195 hrs 132 hrs 132 hrs
Curb Painting 3,676 If 6,555 If 6,314 If 6,306 If
Roadside Spraying 28 ac 44 ac 48 ac 48 ac
Remove & Replace Asphalt 108,800 sf 72,000 sf 45,500 sf 73,000 sf
Slurry Seal (Bid as Separate 82,680 sy 82,000 sy 81 ,600 sy 82,000 sy
Contract)
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET MAINTENANCE - 3020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General $ 55,770 $ 55,770 Landscape 1 5 1 5
(001 ) Foreman
Landscape 1 5 1 5
Gas Tax 204,01 0 204,01 0 Leadman
(206) Landscape .20 .20
Laborer II
NPDES 4,900 4,900 Landscape .78 .78
(222) Laborer III
:::m9JiJ ................... ml::~..~~~~ ::::::::::::$ :::~~;II~ 1ot~n'U??):: ::::::::::1#.~n: : : :il18)'
....... ........... ..
. . . . . . . . . . . . . . . . . . .
......... .........
..... ... .......
.................... .....
o . . .' ............. ....... ..
.......... ......... ....................... .
.......... ........ ....... .......... ... ....................
........ . ....... ...................
................... ................... .
This activity funds the Current Service Level for all street maintenance activities.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 432 $ 0 $ 0 $ 0
Street Repair 166,107 170,330 100,272 124,500
Drainage Maintenance 7,129 7,600 16,140 7,180
Storm Patrol & Clean-up 15,841 13,770 12,200 13,740
Curb, Gutters & Sidewalks 3,060 3,060 2,320 2,940
Sign Repair & Installation 20,023 17,530 20,180 17,720
Striping & Marking 24,121 37,110 28,777 27,000
Guardrail Repair 200 200 200 200
Weed Control 18,299 26,340 22,320 21,000
Bike Path Maintenance 5,228 6,260 4,010 4,140
Spill Clean-up 7.633 4.960 6.110 6.260
TOTAL CONTRACT SERVICES $ 268,073 $ 287,160 $ 212,529 $ 224,680
CAPITAL OUTLAY
Improvements Other Than Buildings $ 36.201 $ 40.000 $ 30.900 $ 40.000
TOTAL CAPITAL OUTLAY $ 36,201 $ 40,000 $ 30,900 $ 40,000
.::trQT~ql~mr:r:M#~1r:::::::::: ....::t:m:::::.::I:J'M~~t.I::: ::::::.:::::::.I:::~~~~:$I:::.:
I .24)*4a:i::::::::%::::::I:~~~~~~/
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STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private contract with A-1
Enterprises. This is the first year of a new five-year contract.
Street Sweeping Services are provided to commercial streets once a week and to residential streets
twice a month. During the heavy leaf fall months, additional sweeping is performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work, which began
three years ago, requires monthly reports from the sweeper in terms of quantity of debris picked up and
obstacles to the sweeping effort, such as parked cars. The Urban Runoff Committee's Best
Management Practices (BMP) publication recommends specific street cleaning frequencies and
methods. Dublin's current level of service is consistent with the NPDES recommendations.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $80,600. This
represents an increase of $5,940 over estimated expenses for Fiscal Year 1996-97. This increase is
attributable to an increased rate charged by the contractor on the basis of the new contract proposal, as
well as forecast additional curb miles for the BART Station access roads for a full year and new
development streets for a portion of the year. The number of callout hours actually utilized in 1996-97
was less than forecast, as the fall leaf cleanup did not require as many hours as in previous years;
however, it is not recommended to reduce the budget for callout hours at this time, as the need in
succeeding years may return to the previous level.
This activity is funded entirely by the NPDES Storm Water Fee, which must be approved annually by the
City Council. No reduction in service is recommended, because the current service level assists the City
in meeting its obligations under the Federal Clean Water Act, and the service is not a General Fund
Activity.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL
1995-96
ESTIMATED
1997 -98
BUDGET
1996-97
ESTIMA TED
1996-97
4,035.4
624
54
Curb Miles Swept
Major Intersections Swept
Callouts (Hours)
4,007.6
624
32
4,038.8
624
60
4,080.0
676
60
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET SWEEPING - 3030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
NPDES $ 80,600
(222)
CUMULATIVE
TOTAL
$ 80,600
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
rr..Jr):
:://:::$ :JJt...O
::)$ ::10...
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Sweeping $ 69.954 $ 75.600 $ 74.660 $ 80.600
TOTAL CONTRACT SERVICES $ 69,954 $ 75,600 $ 74,660 $ 80,600
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:TOt~l~ttf~<>.$itI:::::::I:g~~R (i\<\$ :!lI~lpp:::'il:lt~lg:::$II~~ppr
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STREET TREE MAINTENANCE
This budget funds Street Tree Maintenance Services which are provided to the City under contract with
MCE Corporation. Services provided by MCE include comprehensive maintenance of City trees planted
in the public right-of-way; trimming of residential street trees which impede street repair and street
sweeping activities; trimming of trees obstructing traffic signs and sidewalks; and limited tree spraying
and removal.
Expenditures in street tree maintenance are projected to be under budget for Fiscal Year 1996-97 by
approximately 3%, spread throughout a number of activities. The largest under expenditures are in tree
trimming categories.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $59,110, which is
6.7% higher than the projected expenditures for 1996-97. This increase is primarily due to a labor rate
increase from MCE Corporation and the addition of the Santa Rita Assessment District trees.
Approximately 19.3% ($11,410) of the total activity is funded by the City's three landscape assessment
districts.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR ACTUAL BUDGET ESTIMATED ESTIMATED
1995-96 1996-97 1996-97 1997 -98
City Owned Street Trees 2,927 ea 2,927 ea 2,927 ea 2,927 ea
Residential Street Trees 5,025 ea 5,025 ea 5,025 ea 5,025 ea
Tree Brush Cutting 252 hrs 158 hrs 152 hrs 152 hrs
Tree Replacement 68 ea 51 ea 50 ea 59 ea
Tree Staking 395 ea 403 ea 303 ea 504 ea
Tree Pruning 1,665 ea 1,588 ea 1,161 ea 1,253 ea
Tree Fertilizing 376 ea 378 ea 378 ea 537 ea
Tree Trimming (Subcontractor) 0 ea 80 ea 65 ea 30 ea
Tree Watering 663 ea 324 ea 287 ea 287 ea
Tree Removal 20 ea 18 ea 26 ea 30 ea
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET TREE MAINTENANCE - 3040 CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
CONTRACT
General $ 47,700 $ 47,700 Landscape .06 .06
(001 ) Foreman
Assessment $ 2,080 $ 2,080 Landscape .06 .06
Dist #711 Leadman
Assessment $ 5,980 $ 5,980 Landscape .30 .30
Dist# 713 Laborer II
Assessment $ 3,350 $ 3,350 Landscape .19 .19
Dist #716 Laborer III
)mMi~H)').:~~1:1QUU:$~~11~.':*9t,-tr
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General Fund $ 48,193 $ 48,580 $ 47,740 $ 47,700
Assessment Dist #711 1,885 2,220 2,030 2,080
Assessment Dist #713 6,982 6,250 5,620 5,980
Assessment Dist #716 0 0 0 3.350
TOTAL CONTRACT SERVICES $ 57,060 $ 57,050 $ 55,390 $ 59,110
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
::1tlt#glltrvrnM~O$~::::::::::i:::1~1~~::::::::::::I~t~9~.::::::::::::::I::::~~~119::::::::m::$:~~M1P:::r
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians (exclusive of street
trees). Street Landscape Maintenance is provided to the City under contract with MCE Corporation. A-1
Sweeping provides assistance with fall leaf cleanup. Collection of trash from City street-side receptacles
is provided by Livermore Dublin Disposal at no charge under the City's franchise agreement. Services
provided by MCE include landscape maintenance, turf care, irrigation and drainage maintenance, weed
control, litter pick-up and sign removal.
Expenditures in 1996-97 are projected to exceed funds budgeted by approximately 9.4%. This is
attributable to water meter reading errors which carried over from the previous fiscal year, causing an
increase in water charges.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $336,590.
Approximately 41.4% ($139,420) of the total activity is funded by special assessments to property
owners in the vicinity of Stagecoach Road, Dougherty Road, and the Santa Rita development area.
These Assessment Districts were formed to fund maintenance activities normally performed by
homeowners associations at the request of the developers.
The Fiscal Year 1997-98 budget is slightly lower (1.8%) than the projected expenditures for 1996-97.
This reduction is primarily due to water meter reading errors, which will not be repeated in 1997-98.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMA TED
INDICA TOR 1995-96 1996-97 1996-97 1997-98
Landscaped areas 20.57 ac 20.57 ac 20.70 ac 20.70 ac
Irrigation Stations 531 ea 531 ea 535 ea 535 ea
Irrigation Heads 9,029 ea 9,029 ea 9,079 ea 9,079 ea
Shrubs 13,734 ea 13,734 ea 13,734 ea 18,120 ea
Litter Pickup 84 pm 115 pm 138 pm 157 pm
Mow Median Turf 117 ac 125 ac 116 ac 125 ac
Edge Median Turf 249 mlf 245 mlf 198 mlf 271 mlf
Leaf Cleanup 238 hrs 248 hrs 385 hrs 464 hrs
Prune Bedding Plants 466 hrs 514 hrs 462 hrs 455 hrs
Prune Shrubs 5,440 ea 5,758 ea 7,121 ea 8,583 ea
Irrigation Insp. & Programming 13,005 sta 14,880 sta 12,585 sta 15,414 sta
Irrigation Head Repair 1,148 ea 1,110 ea 1,340 ea 1,550 ea
Other Irrig. Sys. Repairs 352 hrs 339 hrs 442 hrs 474 hrs
Illegal Signs/Hazards 365 hrs 335 hrs 341 hrs 356 hrs
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED ESTIMATED
ACTIVITY 1995-96 1996-97 1996-97 1997-98
Litter Pick-up (times/year) 3 4 4 5
Manual Weed Removal monthly monthly monthly monthly
Mowing Turf (times/year) 38 39 37 39
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General $ 197,170 $ 197,170 Landscape .28 .28
(001 ) Foreman
Assessment 49,610 49,610 Landscape .28 .28
Oist #71 1 Leadman
Assessment 68,670 68,670 Landscape .40 .40
Oist #713 Laborer I
Assessment 21 ,140 21 ,140 Landscape .68 .68
Oist #716 Laborer II
Landscape 1 .34 1 .34
Laborer III
t:TotaE .................... ::::)m:m::':::.~DQtmm::::m:\ :::}f::mlfll.t~'~:::; :mI&mJ::f::::::::::::r:::::?::f::::::m:f:m:m::mf: t(((t::)it)2~8t((t): :::::fim::::::::::::mI~Rrm:m:
.......,.............
.,.................. ..
.....................
....................
.................... .
.........................................
.......q..".... .................... .... ........................................
..................... ................... ,.. .... ....
DESCRIPTION
TOTAL PERSONNEL SERVICES
ACTUAL
1995-96
ESTIMATED
1996-97
CURRENT
SERVICE
LEVEL
1997 -98
BUDGET
199~-97
$
$
o
$
$
o
o
o
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Oist #711
Assessment Oist #713
Assessment Oist #716
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Oist #711
Assessment Oist #713
Assessment Oist #716
Subtotal (Water & Sewer)
Operating Supplies
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Oist #711
Assessment Oist #713
Assessment Oist #716
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements $ 0 $ 17.930 $ 18.378 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 17,930 $ 18,378 $ 0
:;':;mtll::II11VR:gB1t:::::::::::::::::::::;:::t::;::::::::::::;::;;::::;:;;::::::;::::;::::;:::::::I:Jm.MI:;::::::::::::::;;::::::::::::::::;:t:I;:::::::IIIIIJf'::;::::::::::::::::::::::::::::'I:::HI~IIJ.;;::;:::;::::::::::;::;;:;::;:::::::::;;:'::I:::I&illl::::::::::::,::::::::;:
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1,672 1,700 1,600 1,700
314 320 310 320
1,206 1,240 1,130 1,200
0 0 0 300
$ 3,192 $ 3,260 $ 3,040 $ 3,520
43,178 $ 44,520 $ 51,958 $ 48,000
17,934 15,650 22,518 20,070
22,420 19,800 31,067 27,630
0 0 0 ~.500
$ 83,532 $ 79,970 $ 105,543 $ 98,200
67 0 0 0
8.072 8.000 7.630 7630
$ 94,863 $ 91,230 $ 116,213 $ 109,350
$ 144,376 $ 139,960 $ 141,450 $ 139,840
29,547 27,320 28,950 29,220
34,156 36,970 37,900 39,840
0 0 0 18.340
$ 208,079 $ 204,250 $ 208,300 $ 227,240
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WASTE MANAGEMENT
This budget reflects costs associated with basic garbage service, including the first can of residential
garbage service, curbside recycling, and periodic special garbage clean-ups. In Fiscal Year 1996-97,
the City provided support to a subsidized Commercial Recycling Program, as well as funding special
clean-up activities at Arroyo Vista, which is owned and operated by the Dublin Housing Authority.
Further, this budget funds costs associated with the support required to monitor waste management
activities and implementation of programs, as identified in the City's adopted Source Reduction and
Recycling Element (SRRE). All staffing related to this activity is included in the Administrative Services
Department budget.
The estimated expenditures for Fiscal Year 1996-97 are $723,724. The estimated expenses are
approximately $21,411 (2.9%) less than the approved budget for Fiscal Year 1996-97. The decreased
expenditures are primarily the result of fewer than expected subscriptions to the subsidized commercial
recycling program.
The budget necessary to fund Waste Management activities in Fiscal Year 1997-98 is $813,486. This
represents an increase of $89,762 (12.4%) over estimated expenditures for Fiscal Year 1996-97. This
increase is primarily attributable to the following factors: 1) Increased costs (General Fund) associated
with providing mailed notices to property owners in accordance with Proposition 218, which was
approved by the voters in November of 1996. (The 1997 notices were able to be combined with other
mailings which reduced the cost.); 2) Increased rates (General Fund) associated with providing special
clean-up bins three times per year to the Dublin Housing Authority Arroyo Vista Housing Complex;
3) Additional Measure D funds being contributed towards the operating cost associated with the
Residential Recycling Program; 4) Expansion of the Commercial Recycling Program (Measure D Funds)
to provide on-going subsidies to large commercial users; 5) Increased rates (Garbage Fund) for the
basic minimum residential garbage collection and recycling program; and 6) Increased costs associated
with the Residential Programs due to an increase in the number of housing units served.
An estimated $681,516 will be used for basic residential garbage service, including curbside recycling
and special garbage clean-ups. These services will be funded by an estimated $649,860 in garbage
fees collected on the residential property tax bill.
In Fiscal Year 1997-98, residential recycling services will be subsidized by the City through the use of
Measure D monies in the amount of $79,000. The City will provide a contribution of $47,000 to
subsidize Recycling services for Commercial accounts. In Fiscal Year 1996-97 the City contributed
$7,500 towards the cost of recycling carts to be used in a pilot program serving small commercial
accounts. The City has received restricted funds from the Alameda County Waste Management
Authority, which can only be used for non-residential recycling programs. Program efforts in Fiscal Year
1997 -98 will look towards using these funds to expand commercial recycling among both the large scale
and small users.
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PROGRAM
HEALTH & WELFARE
COST BY FUND
FUND INCREMENT
TOTAL
General
(001 )
Measure 0
(224)
Garbage
Service (225)
$ 5,320
126,650
681,516
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Administrative Services Oepartment.
ACTIVITY
WASTE MANAGEMENT - 5020
CUMULATIVE
TOTAL
$ 5,320
126,650
681,516
::mr..Jm:::::%mf::::::mmf:::::::H:::::::m:::::$/"II~llt:::mmf:jmf::f:$:::.'#.~W!::::::::::ff:::
The 1997-98 recommended budget includes funds to accomplish the Goals and Objectives listed below:
City Council
Priority
High
Medium
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage (001)
Postage (224)
Printing & Binding (001)
Printing & Binding (224)
Mileage/Auto Allow(224)
Mileage/Auto Allow(225)
Travel, Conf & Mtg (224)
Legal Notices (001)
Legal Notices (225)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund (001)
Measure 0 (224)
Garbage Fund (225)
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
1997 GOALS
1.
Coordinate with the Garbage Service Provider the Implementation
of New Rates as Required Under Proposition 218
Conduct a Survey on the Participation in the Curbside/Multi-Family
Recycling Programs
2.
ACTUAL
1995-96
$
$
$
$
$ 0
240,433
943.424
$1,183,857
$
o
CURRENT
SERVICE
BUDGET ESTIMATED LEVEL
1996-97 1996-$7 1997 -98
$ 0 $ 0 $ 0
$ 0 $ 850 $ 1,700
$ 0 $ 0 $ 100
0 1,180 1 ,450
0 0 300
85 40 50
0 0 0
200 0 200
0 100 100
110 36 0
$ 395 $ 2,206 $ 3,900
$ 2,000 $ 1,901 $ 2,070
109,050 86,367 126,000
633.690 633.250 681.516
$ 744,740 $ 721,518 $ 809,586
$ 0 $ 0 $ 0
o
o
o
o
43
32
o
o
o
76
o
:tXQIa::llmmitBlt::::::::::::::'::::::::::::::::::::::::::::::::::':::::::::::::::':::::::::::::11~1:11I11::::::::::::::::::::::::::::::::II:I:::::::IM~ID]:::::::::::::::::::::::::::::::::I::::Jlllzlt::::::::::::::::::::::::::::::::::::I:::::::I.II~HI..'"
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CHILD CARE
This budget funds the City's contribution to Resources for Family Development. During Fiscal Year
1996-97, the City provided funding in the amount of $12,000 to cover salary, benefits and operational
costs in order that the following services could be provided:
Increase Quality of Child Care: offer bi-monthly training in Dublin to new and experienced providers;
provide pre-licensing visits and informational assistance to help potential providers through the licensing
process; promote and assist with the accreditation process to increase professionalism; allow access to
Child Care Registry at reduced cost which provides screened, trained substitutes; distribute child care
informational materials through real estate offices, pediatricians, libraries and schools; and distribute
RFD's "Employers' Quarterly" to businesses with more than 25 employees.
Increase Availability of Child Care: compile data on supply, demand and costs for child care services;
identify gaps in child care services and distribute information to interested business; and recruit age
specific child care services as appropriate.
For Fiscal Year 1997-98, Resources for Family Development is again requesting a contribution of
$12,000 to be used to increase the availability and the quality of child care to Dublin residents.
It is recommended that the City Council fund the request for Fiscal Year 1997-98.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
HEALTH & WELFARE
ACTIVITY
CHILD CARE - 5030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 0
(001 )
CUMULATIVE
TOTAL
$ 0
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Parks and Community Services Oepartment.
::rt.mJ::::?
:::::::r::$::::::::1 :::::.'.: '" "$:::? ?::Ir:mr:::::
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General Fund (001) $ 0 $ 12.000 $ 12.000 $ 0
TOTAL CONTRACT SERVICES $ 0 $ 12,000 $ 12,000 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
::19IIQ^9TlVrrY:PQ$]:::'::I:::(t:81::::":I~.::::'U:I:11~.:::':::IH::'::
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
HEALTH & WELFARE
ACTIVITY
CHILD CARE - 5030
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Parks and Community Services Department.
COST BY FUND
FUND INCREMENT
TOTAL
General $ 12,000
(001 )
::::tMil( ...~mi$: m1ZQQQ
CUMULATIVE
TOTAL
$ 12,000
:~'I:::da~QQO:
Funding of this Higher Service Level will provide a contribution to Resources For Family Development in
order to accomplish the following goals: 1) to maintain an ongoing supply of quality child care services;
2) to provide statistical information to help the community plan for child care needs; and 3) to promote
quality child care as an employer concern and to encourage action leading to improvements in quality.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL
1995-96
BUDGET
1997-98
BUDGET
1996-97
ESTIMATED
1996-97
Attendance at Pre-licensing Meetings
Number of Provider Training Sessions
Registered Child Care Substitutes
Editions of Employers' Quarterly
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
13
6
35
3
16
13
35
4
DESCRIPTION
HIGHER
SERVICE
LEVEL 1
1997 -98
CUMULATIVE
TOTAL
1997 -98
TOTAL PERSONNEL SERVICES
$ 0
$ 0
$ 0
$ 0
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contribution to Resources For Family
Development
TOTAL CONTRACT SERVICES
$ 12.000
$ 12,000
$ 12.000
$ 12,000
$ 0
:~:::::~$. ::::::::a:l~gQ:::::::mr
TOTAL CAPITAL OUTLAY
$ 0
fT.OTACAe.ttYCo.s:T::::::::,:::,:::'::::::::::m3:m::e"'iI~oQO
.....................................'....................................................:.;.:.:.....:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:..~:::::::;:::::::::..:~:...:.:.,.;::..::
.-...................
..........................
..........................
..........................
. . . . . . . , . . . . . . . . . . . . . . . . . .
........................
d.. ............ .
........ ......
..........................
..........................
..........................
.. .....................
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SENIOR SUPPORT CARE
This budget funds the City's contribution for the Valley Community Health Center (VETCH) Senior
Support Program, which is funded by Alameda County through the receipt of Community Development
Block Grant (CDBG) monies. During Fiscal Year 1996-97, the City Council approved CDBG funding in
Fiscal Year 1997-98 for this program in the amount of $7,045 for services for seniors throughout Dublin.
VETCH expects to serve a total of fifteen seniors in Dublin. Services will include health screening, case
management, elder abuse prevention, in-home reassurance (friendly visiting), choreworker registry
services, in-home counseling, and informational and referral services.
The goal of this program is to prevent or postpone the institutionalization of local seniors through the
provision of services which enables seniors to live independently and safely in their own homes.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
HEALTH & WELFARE
ACTIVITY
SENIOR SUPPORT CARE. 5040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB I INCREMENT T CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CDSG $ 7,045 $ 7,045 Personnel support for this activity is included in the
(209) Community Development Department.
);r_'::HH: ::::::::~ H$H:::::::::t~Q'$( " \\::($ z4QI$.\/'
............................ :: ,.
TOTAL SERVICES & SUPPLIES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1995-96 1996-97 1996-97 1997 -98
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
DESCRIPTION
TOTAL PERSONNEL SERVICES
CONTRACT SERVICES
Community Development Block
Grant (209)
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
$
$
$
$
$
$
o
o
$ 7.045
$ 7,045
$ 0
o
o
o
o
$
$
$
o
o
o
:.mtI4~~mmiPr>$;t..::..(.::.,::;:::,),'$:.:...... .:.:.....i
.../0.:..:::,...:.....,$.
.. ,.tf'H :/..::\\:. :0:
.................. ::,t1',~.:.',.
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LIBRARY SERVICES
This budget funds the contract agreement with the Alameda County Library System for additional hours
of library service at the Dublin Library.
For Fiscal Year 1996-97, the Library was open to the public for 34 hours per week. Of this total, the City
funded 14 hours per week as follows: seven (7) additional hours each Monday, excluding County
observed holidays, from 1 :00 p.m. to 8:00 p.m., five (5) additional hours each Wednesday, excluding
County observed holidays, from 1 :00 p.m. to 6:00 p.m., and four (4) additional hours alternate
Saturdays, excluding County observed holidays, from 12 noon to 4:00 p.m. The total estimated cost to
the City for Fiscal Year 1996-97 is $205,874.
The proposed contract agreement for Fiscal Year 1997-98 based on the current level of service is
$216,994. This represents an increase of $11,120 or 5.4% over Fiscal Year 1996-97. This increase is
primarily attributable to the cost of negotiated salary and benefit increases for County Library
employees. The indirect cost rate, which is recalculated annually based on prior year actual costs, has
declined slightly from 13.95% in Fiscal Year 1996-97 to 13.67% for Fiscal Year 1997-98; however, since
the total dollar amount of the contract is higher, the indirect cost charges are up slightly as well.
The total recommended budget for the Current Service Level of Library Services is $216,994.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 216,994
(001 )
CUMULATIVE
TOTAL
$ 216,994
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Parks and Community Services Department.
~~]t:Mir::U:U:I:~1".M:::~UU:U:: :::::\UI\\11IiIM .......
This budget increment funds the current level of service and provides funding for 14 additional hours of
library service per week at the Dublin Library.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Library $ 194.188 $ 205.874 $ 205.874 $ 216.994
TOTAL CONTRACT SERVICES $ 194,188 $ 205,874 $ 205,874 $ 216,994
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:::mt~I~l1rl:~~Q:$:t'\,:,:
1~:t!~~II:::::~:I::~~$~~I~:::':::~%~:::1 :H$~It,I::::::::.~:!!1~;!!I.....{
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CULTURAL ACTIVITIES
This budget funds City contributions to cultural activities. During Fiscal Year 1996-97, the City provided
funding in the amount of $12,500 to the Dublin Fine Arts Foundation. Of this amount, $10,000 was used
to offset the operating costs of the Foundation and the balance of $2,500 was part of a three-for-one
matching grant for the Art-in-the-Parks program.
During the past year, the Foundation has accomplished the following:
· Commissioned two artists to create site-specific works for two of Dublin's parks. The works have
now been installed in Stagecoach and Alamo Creek Park.
· Continued a partnership with Dublin Unified School District to use capital bond money to create
permanent works of art in all of the schools in the District using professional artists and students.
· Created rotating exhibitions in Civic Center including "Dublin Collects" and "The Art of Raku."
· Offered the opportunity to commemorate individuals, businesses and organizations with engraved
tiles on the Living History Wall.
· Received a large and prestigious grant from a private Foundation, The Creative Work Fund, to
conduct a six month long artist residency in Stoneridge Mall. Three artists will begin the residency in
summer of 1997, with exhibitions exploring and reflecting "Mall Culture" and the surrounding
communities.
For Fiscal Year 1997-98, the Dublin Fine Arts Foundation is requesting a contribution to general
operations of $10,000.
It is recommended that the City Council fund this request.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 0
(001 )
CUMULATIVE
TOTAL
$ 0
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Parks and Community Services Department.
:)iMlJ?\
:::.<~r :ft
...... :.:.::..:<<.}lJ::.:.:-:........ .::::::::::~
r:)?$
\\\\0
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Contribution to Dublin Fine Arts $ 10,000 $ 10,000 $ 10,000 $ 0
Foundation
Art in the Parks Matching Grant $ 7.500 $ 2.500 $ 2500 $ 0
TOTAL CONTRACT SERVICES $ 17,500 $ 12,500 $ 12,500 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:1f:.t,J;t~Cf~yrrv~Q$X?':::::I:::jZ~I~.::.:'::111~~~:::::~::::~:::I"::j:I;19P::i::::'::::,:I:D.r
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
CUMULATIVE
TOTAL
$ 10,000
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Parks and Community Services Department.
ACTIVITY
CULTURAL ACTIVITIES - 8011
COST BY FUND
FUND INCREMENT
TOTAL
General $ 10,000
(001 )
::mOCMiF::)) :m:mmm'al.J)QQ
.. ){$.:::114QQOr:ti
Funding of this Higher Service Level will accomplish the following medium priority goal "Work with Dublin
Fine Arts Foundation on 1998 projects."
DESCRIPTION
TOTAL PERSONNEL SERVICES
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
1997 -98 1997 -98
$ 0 $ 0
$ 0 $ 0
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contribution to Dublin Fine Arts
Foundation
TOTAL CONTRACT SERVICES
$ 10.000
$ 10,000
$ 10.000
$ 10,000
$ 0
$ 0
TOTAL CAPITAL OUTLAY
~('ttAJ4.ICl'N~t;tl$y::m:~::~~.~,:$11~9~:~~::::~:::::::::~:::::,:I~:::~::~I~qq9:':)
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HERITAGE CENTER
This budget funds the maintenance and operation of the buildings located at the Heritage Center
including the Original Murray Schoolhouse and the Old St. Raymond's Church.
The estimated cost to the City for Fiscal Year 1996-97 is $48,637. This represents an approximate
$3,323 decrease from the adopted Fiscal Year 1996-97 budget and is primarily attributable to a two
month vacancy in the Heritage Center Director position and reduced costs of budgeted capital projects.
The proposed budget for Fiscal Year 1997-98 based on the current level of service is $55,930. It is
anticipated that $8,000 in revenue will be generated through program fees and building rentals. Thus,
the net cost to the City for operation of the Heritage Center for Fiscal Year 1997-98 is $47,930. This
represents an approximate 6% increase over the net cost for Fiscal Year 1996-97. This increase can be
attributed to increased personnel costs including: 1) full-year funding of Heritage Center Director; 2)
salary and benefit increases; and 3) additional part-time hours to staff the museum on weekends and for
rentals of the church.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
HERITAGE CENTER - 8012
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE JOB
TOTAL CLASSIFICATION
.cJ.IY
$ 55,930 Heritage Center
Director
(Recreation
Supervisor)
.50
General
(001 )
$ 55,930
.50
CONTRACT
Landscape
Laborer II
.10
.10
\:I~)$$:;$.al)(:}::::::::}.:::I~~~~p:\T.o.tal(f\): it((~~:~:~\\16.0 ......'. <.:.. /H~'Q.)?
/:):::::\./:>::.:: :::::.. ................ ::::::::::::: ::::eid'n~j::~::::::'::::::: ::'::.::!::i7i:ti.il::.~::.::::::i7'hJj
This budget increment funds the current level of service at the Dublin Heritage Center and provides
funding for museum operation, two special events (Heritage Fall Festival and one to-be-determined) and
attendant coverage for facility rentals.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMA TED BUDGET
INDICA TOR 1995-96 1996-97 1996-97 1997 -98
Museum Visitors n/a n/a 460 650
Church Rentals n/a 13 0 18
Volunteer Hours n/a n/a 275 400
Special Events 300 300 300 600
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DESCRIPTION
TOTAL PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part Time
Salaries, Over Time
Retirement
Group Insurance
Workers Compensation
F. I. C. A.
F. I. C. A. OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Repairs & Maintenance
Rentals & Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Conferences & Meetings
Gas & Electric
Water & Sewer
Telephone
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
MCE
General
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Not Buildings
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
-'''0 ........................ .... ........ ,.. _........... ................__..
=~~~4T'll'(=~::;jt~Tn'~:r.~S....:T:=='=: ."""='='=""""""""""""'.'='="'='="'='='='='='=
;:::{~~X:. ':~:'~V~~~:~:!:~:~:~:~~~:~:~~.....;:~~~::;:;:
ACTUAL
1995-96
$ 0
17,915
o
2,349
5,108
372
260
o
$ 26,004
$ 149
126
66
2,993
o
325
2,140
157
o
o
o
o
839
187
478
$ 7,460
$ 5,190
2.713
$ 7,903
$ 0
281
212
$ 493
BUDGET
1996-97
$ 19,806
o
o
2,293
5,479
437
287
68
$ 28,370
$ 90
190
60
1,000
o
350
500
2,700
25
90
120
50
1,070
160
570
$ 6,975
$ 5,750
3.090
$ 8,840
$ 6,350
1 ,425
o
$ 7,775
ESTIMATED
1996-97
$ 19,527
1,220
405
2,371
1,758
384
301
76
$ 26,042
$ 90
150
55
920
110
285
500
2,900
25
o
o
o
1,100
145
450
$ 6,730
$ 7,880
3.180
$ 11,060
$ 3,995
810
o
$ 4,805
CURRENT
SERVICE
LEVEL
1997-98
$ 25,515
1,918
o
3,123
1,655
507
398
119
$ 33,235
$ 95
160
60
1,115
110
325
250
2,890
25
65
120
50
1,320
160
450
$ 7,195
$ 7,140
4.535
$ 11,675
$ 2,825
1,000
o
$ 3,825
,ltl'1;If:q~:~:::':~::::~:::~I:::,::'1.~lg:::'~::~=:::::1:::=:::M~117.:::..."",,$..i::~~I~"::
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DUBLIN CEMETERY
This budget funds grounds maintenance for the Heritage Center, as well as burial expenses for the
Dublin Cemetery.
The estimated cost to the City for Fiscal Year 1996-97 is $17.360 which is $200 over the approved
budget for Fiscal Year 1996-97 and is due to increased burial expenses.
The proposed budget for Fiscal Year 1997-98 is $16,690 which represents an approximate 3.9%
decrease from the estimated Fiscal Year 1996-97 budget. The recommended budget allocates $12.265
for utilities and grounds maintenance and $4,425 for burial expenses. This budget will be offset with
$5,430 from internment fees and $3,300 in interest from the Cemetery Endowment Fund. Thus, the net
cost to the City for the current level of service is $7,960.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
DUBLIN CEMETERY - 8013
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE JOB
TOTAL CLASSIFICATION
CONTRACT
$ 16,690 Landscape
Foreman
Landscape
Leadman
Landscape
Laborer II
Landscape
Laborer III
.09
General
(001 )
$ 16,690
.02
.02
.02
.02
.07
.07
.09
:::mm~r?:=:=::~f:m::'~;I~~
..jliIIP/:::1I9!.J.m}./:..........
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Water/Sewer $ 1.305 $ 460 $ 410 $ 420
TOTAL SERVICES & SUPPLIES $ 1,305 $ 460 $ 410 $ 420
CONTRACT SERVICES
Grounds Maintenance $ 12,997 $ 13,000 $ 10,740 $ 11,845
Burials 1,600 2,400 1,705 1,325
Vault Service 173 1.300 4.500 3.100
TOTAL CONTRACT SERVICES $ 14,770 $ 16,700 $ 16,950 $ 16,270
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
~:t.oTIE)~e.mttYCOST??='" ....
:=~::~..::::16.~Qt$.::=::~::::::::1=11~1:g:q::::.~:~:I.:'1;IIQ:::::I::11.~I'P:?
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General $ 589,455 $ 589,455 Landscape .49 .49
(001 ) Foreman
Landscape .48 .48
Leadman
Landscape .60 .60
Laborer I
Landscape 1 .41 1 .41
Laborer II
Landscape 1 .61 1 .61
Laborer III
/10ti1 ................. ,$~~~4$.~ ,=:.::~I~~~$ ::t~tiJ) .. .. . . ~~:~:~'-~I. :=Wf:4;1tn
.................
.......... ...... ..................
................. .................
.. ..... ........ ..................
.................
....... ....... :::::::::::::::::::::::::::::::::::
........ .......
. . . . . . ... . . . . .
.................. .... ........ .......... ......... ............................... . ....... ................................ .
....... ....... ................... ........ .....................
.................. .................
This budget increment represents the current level of service and provides funding for park maintenance
services at the following City facilities: Alamo Creek Park; Civic Center Grounds; Dolan Park; Dougherty
Hills Open Space; Dublin Sports Grounds; Kolb Park; Mape Memorial Park (9 months); Senior Center
Grounds; Shannon Park; Stagecoach Park; Swim Center Grounds; and Martin Canyon Creek Trail (6
months). This budget increment also includes slurry sealing and striping of the parking lots at the Civic
Center and Dublin Sports Grounds.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 344 $ 350 $ 340 $ 450
Repairs/Maintenance 4,850 0 0 0
Gas & Electric 15,368 18,948 19,700 19,700
Water & Sewer 118.362 131.650 170.314 129.100
TOTAL SERVICES & SUPPLIES $ 138,924 $ 150,948 $ 190,354 $ 149,250
CONTRACT SERVICES
MCE $ 402,428 $ 402,090 $ 391,320 $ 419,280
A-1 Sweeping 4.913 4.630 4.595 4.825
TOTAL CONTRACT SERVICES $ 407,341 $ 406,720 $ 395,915 $ 424,105
CAPITAL OUTLAY
Building $ 8,272 $ 0 $ 0 $ 0
Improvements 0 16.200 24.850 16.100
TOTAL CAPITAL OUTLAY $ 8,272 $ 16,200 $ 24,850 $ 16,100
::mt@lI_D~<>$.OO:~:~:::::::=:=::::::=:=:~::~::I:IR;.lg:::: ....~'=~:I~'-~I~I
::::=~I:::::::~j':~jJ.I:: :':'~I=::~g~~~iH
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PARK MAINTENANCE
This Budget funds Park Maintenance Services for the following parks and recreational facilities:
Alamo Creek Park
Dolan Park
Dublin Sports Grounds
Mape Memorial Park
Civic Center Grounds
Dougherty Hills Open Space
Kolb Park
Senior Center Grounds
Shannon Park
Stagecoach Park
Swim Center Grounds
Martin Canyon Creek Trail
Park Maintenance Services are provided to the City under contract with MCE Corporation. Services are
provided either directly by MCE or through a subcontract administered by MCE and include: turf care,
irrigation and drainage maintenance; weed control, tree and shrub maintenance, litter pick-up, park
equipment maintenance and facility maintenance. Parking lot sweeping is performed under a separate
contract with A-1 Sweeping.
The current budget for Fiscal Year 1996-97 is $573,868. Estimated expenditures for Fiscal Year 1996-
97 are $37,251 (or 6.5%) higher than the adopted budget. This can primarily be attributed to DSRSD
water meter reading errors that carried over from the previous fiscal year, causing an increase in water
charges. In addition, the bid price for the slurry seal and striping of the Civic Center and Sports Grounds
parking lots were higher than the amount budgeted for the work.
The budget required to fund the current level of service for Fiscal Year 1997-98 is $589,455. This
represents a decrease of approximately $21,664 (or 3.5%) from the previous fiscal year. The main
factor contributing to the decrease is that the water meter reading errors are not anticipated to recur.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICA TOR 1995-96 1996-97 1996-97 1997 -98
Turf (Acres) 37.94 37.94 37.94 37.68
Bedding (Acres) 6.36 6.36 6.36 6.29
Shrubs 6,590 6,590 6,590 6,887
Trees 1,728 1,728 1,728 1,799
Irrigation Stations 351 351 351 372
Irrigation Heads 5,185 5,185 5,185 5,454
Open Space (Acres) 107.42 107.42 107.42 107.42
Total Park (Acres) 167.55 167.55 167.55 167.55
Litter Pickup 752 hrs 819 hrs 780 hrs 778 hrs
Tree Pruning 510 ea 743 ea 580 ea 590 ea
Shrub Pruning 2,790 ea 3,109 ea 2,979 ea 3,126 ea
Mow Turf 1 ,459 ac 1,584 ac 1 ,468 ac 1 ,481 ac
Edge Turf (Times / Year) 11 ea 11 ea 9 ea 12 ea
Irrigation Insp. / Programming 15,251 sta 13,512 sta 15,444 sta 16,253 sta
Irrigation Head Repair 1,001 ea 928 ea 919 ea 944 ea
Other Irr. System Repairs 198 hrs 297 hrs 323 hrs 291 hrs
Restroom Maintenance 1,054 hrs 987 hrs 1,034 hrs 1,240 hrs
Playcourt Maintenance 115 hrs 115 hrs 113 hrs 222 hrs
Playground Maintenance 796 hrs 780 hrs 818 hrs 816 hrs
Fountain Maintenance 341 hrs 319 hrs 245 hrs 242 hrs
Ballfield Preparation / Games 0 0 240 hrs 564 hrs
Ballfield Maintenance 389 hrs 472 hrs 392 hrs 392 hrs
Storm Patrol/Cleanup 360 hrs 425 hrs 320 hrs 351 hrs
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ACTIVITY/FREQUENCY
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
1995-96 1996-97 1996-97 1997 -98
40 42 39 39
11 11 9 9
2 3 3 3
Monthly Monthly Monthly Monthly
Mowing TimesNear
Edging TimesNear
Fertilize TimesNear
Manual Weed Beds TimesNear
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COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation (TVCTC) is a non-profit entity which provides public,
educational, and government cable television access. The TVCTC Board of Directors is comprised of
representatives from the Cities of Dublin, Livermore, Pleasanton and San Ramon.
The budget for Community TV activities for Fiscal Year 1996-97 was $33,916. Estimated expenditures
for Fiscal Year 1996-97 will be approximately $34,557 (1.9%) greater than the adopted budget. This can
be attributed to start-up costs associated with televising City Council meetings.
The budget necessary to provide funding for the Current Service Level for Fiscal Year 1997-98 is
$37,051. This represents an increase over the estimated 1996-97 expenditures of $2,494 (7.2%). The
primary reason for the increase is due to funding a full year of televising City Council meetings.
The proposed budget for FY 1997-98 includes $23,611 to fund basic operation costs for Community
Television (CTV) and the addition of two public education stations. This expenditure represents Dublin's
portion of the total CTV operational costs based upon the number of subscribers. This cost is shared
between the Cities of Livermore, San Ramon and Pleasanton. The proposed budget also includes a
$2,000 contingency to fund a rate review; and $10,440 to fund the televising of City Council meetings.
An additional $1,000 is an annual grant from Viacom Cablevision which is forwarded to Tri-Valley
Community Television.
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PROGRAM
CULTURE & LEISURE SERVICES
CITY OF DUBLIN
1997 -98 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
ACTIVITY
COMMUNITY CABLE TV - 8030
COST BY FUND
FUND INCREMENT
TOTAL
General $ 37,051
(001 )
?:;n:mn:::=::~~:::::::~: :.:.... ::{{{$::?at~Q$lJ{{{{::: ::::\:~::=:::::m$:::::::atlQ$.1:?~?m{{
CUMULATIVE
TOTAL
$ 37,051
This budget increment finances a $1,000 Maintenance Grant which the City receives from the cable
provider under its franchise agreement and pays to ClV. It also finances funding for rate review
associated with Basic Cable Service.
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
CTV
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
mmrofAilAC11V:l11l:::~o.s~:~::..................:.
ACTUAL
1995-96
$ 0
$ 0
$ 23.736
$ 23,736
$
o
CURRENT
SERVICE
BUDGET ESTIMATED LEVEL
1996-97 1996-97 1997 -98
$ 0 $ 0 $ 0
$ 0 $ 0 $ 0
$ 33.916 $ 34.557 $ 37.051
$ 33,916 $ 34,557 $ 37,051
$ 0 $ 0 $ 0
::::I:::::::f~~~11 ::::::I::~:~:I:':=~:::::::~:.:I:::::::~~~11:I::::::::::::~:::~:::::::~~~~:I::::~:~:~~~:H~I.~::::::::::~:::::::::::::::::=:~::I:::::::~:~:~:11~Q~1 .......
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PARKS AND COMMUNITY SERVICES
The Parks and Community Services Department is responsible for planning and implementing a
comprehensive program of recreational opportunities for all ages. The Department is also responsible
for the management of the Shannon Community Center, the Dublin Senior Center, the Dublin Swim
Center and, in addition, schedules the use of the Dublin Sports Grounds and the Dublin Unified School
District athletic fields and gymnasiums.
During Fiscal Year 1997-98, it is anticipated that the following high priority goals can be accomplished
within the Current Service Level:
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City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6.
High 7.
1997 GOALS
Update the Agreement between the City and the School District
regarding use of school facilities
Develop a Master Plan for the City Park on the Santa Rita property
and determine size and access to Sports Complex
Work with U.S. Army to secure a lease for recreational field space
at Camp Parks
Pursue development of additional athletic fields at Dublin
Elementary School, provided funding is available
Prepare an update to the Library Task Force Report including site
identification for new Library/Community Activity Center
Develop a Parks Implementation Plan for Eastern Dublin
Investigate the development of a non-profit foundation to raise
funds for the Dublin Senior Center
The net cost to the City for Fiscal Year 1996-97 is estimated to be $617,938. This represents an
approximate $2,000 reduction in the net cost of the adopted budget.
The proposed budget for Fiscal Year 1997-98 based on the current level of service is $1,167,422. It is
anticipated that $547,100 will be generated in revenue resulting in a net cost to the City of $620,322.
The difference between the net cost for Fiscal Year 1996-97 and Fiscal Year 1997-98 is less than one
percent.
For Fiscal Year 1997-98, four higher service levels have been developed which would increase the net
cost of this budget by $4,998 or 1.2% for a total net cost of $625,320. Of the four higher service levels,
two are in response to high priority goals identified by the City Council. Higher Service Level 1 would
fund the expansion of the Afterschool Recreation Program to Dublin Elementary School; Higher Service;
Higher Service Level 2 would fund the expansion of the Youth Sports Program to include a Teen
Basketball League; Higher Service Level 3 would fund a part-time temporary Gym Attendant for
weekend use at Wells Middle School; and Higher Service Level 4 would fund the Mape Memorial Park
Dedication and the Civic Center Concert Series.
It is recommended that the City Council fund the Current Service Level and all four Higher Service levels
at a total cost of $1,193,830 and a total net cost of $625,320.
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The Current Service Level budget by program is shown below:
Current
Service Net
Level Estimated Program
Program 1997 -98 Revenue ~t
Administration $ 256,353 $ 0 $ 256,353
Playgrounds 112,494 95,000 17,494
Shannon Center 148,006 49,350 98,656
Preschool 54,333 46,500 7,833
Teens 35,296 11,000 24,296
Adult Sports 65,350 81,500 (16,150)
Youth Sports 46,826 40,000 6,826
Special Events 36,723 14,450 22,273
Senior Center 104,221 31,800 72,421
Leisure Enrichment Classes 88,555 70,000 18,555
Aquatics 219.265 107.500 111.765
TOTAL $ 1,167,422 $ 547,100 $ 620,322
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & LEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FU N D INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 1 , 1 67 ,422 $1 , 1 67,422 Parks & 1 .00 1 00
(00 1 ) Community
Services Director
Recreation 1 50 1 50
Supervisor
Recreation 3. 00 3. 00
Coordinator
Admin Secretary 1 .00 1 .00
Office Asst I I 1 .00 1 00
Preschool .75 .75
I nstructor
Ittail::II:::::r=II:rrr: i!!:IIII:lllllillll~~1111~:illlli!ll::llli!i :lli:lllllllillill~~I~lllilll:I:I:11111111 :ttitil::=:rr:II:r:II::::=r:~rm:r:~=:r rrr:::II@::r~:::=el:::IIIIII@ :::::::::::::::::::::::::::::::I~g::::::::::~::::::=~~~~::
.....................................
..................................... :]:~m:Tiiii:::~':~::::::::r:=:::~~:::::::r=f~:: ::::::::::::g;,iii],i:!:::I::::::::::::::::
..................................... :::::II~I#.I::~b.rli::::::::::::::::::::::
................................,....
........,............................
.....................................
..................................,..
.....................................
.....................................
.....................................
.....................................
.....................................
..................................... .................................................
...................................,. .............................,.,................
This increment finances the following activities: 1) Recreation Administration; 2) Shannon Center
Operation; 3) Playgrounds; 4) Preschool; 5) Teens; 6) Youth and Adult Sports; 7) Special Events;
8) Senior Center Operation and Senior Programs; 9) Leisure Enrichment Classes; and 10) Dublin Swim
Center Operation and Aquatics Programs.
In addition to the full time Staff shown above, this Budget includes the following part time Staff: Building
Attendants (2,318 hours); Playground Leaders (9,280.5 hours); Preschool Aides (1,304 hours); Teen
Leaders (1,608 hours); Adult Sports Leaders (2,515.5 hours); Youth Sports Leaders (2,220 hours);
Special Events Leaders (340 hours); Senior Center Aides (1,178 hours); Leisure Enrichment Class
Instructors (160 hours); and Aquatics Staff (9,496 hours).
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
PROGRAM PARTICIPANTS
PLAYGROUNDS
Summer
Afterschool
Camp Shannon
Winter Wonderland
Spring Break Camp
PRESCHOOL
Classes
Day Camp
TEENS
Wells, noontime
Wells, afterschool
ADULT SPORTS
Softball Teams
Basketball Teams
Volleyball Teams
YOUTH SPORTS
T -Ball Leagues
Basketball Leagues
Sports Camps
ACTUAL
1995-96
BUDGET
1997 -98
BUDGET
1996-97
ESTIMATED
1996-97
119/day 125/day 127/day 130/day
103/day 106/day 96/day 106/day
19/day 20/day 23/day 24/day
13/day 30/day 25/day 28/day
n/a n/a n/a 25/day
180 180 175 180
140 120 117 120
70/day 70/day 50/day 70/day
15/day 15/day 11/day 15/day
73 71 76 78
47 45 41 48
5 10 14 16
111 120 74 75
290 300 266 290
327 465 325 325
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ACTUAL BUDGET ESTIMATED BUDGET
I INDICA TOR 1995-96 1996-97 1996-97 1997 -98
SPECIAL EVENTS
Water Carnival n/a 400 402 425
I Tree Lighting 150 200 285 250
Letters From Santa 25 30 33 35
Breakfast w/Santa 287 350 274 285
I St. Patrick's Day Celebration 9,000 7,500 10,000 10,000
Eggstravaganza 293 320 320 320
Flea Markets 265 300 266 290
Concerts at the Civic n/a n/a n/a 450
I SENIOR CENTER
Center Avg. Daily Attendance 70/day 75/day 65/day 71/day
Meals (Lunch) 2,716 3,675 2,952 4,680
I Trips 92 160 69 264
Classes, Etc. 10,824 10,800 11,643 11,750
Special Events 1,369 900 1,143 840
I LEISURE ENRICHMENT CLASSES
Number Conducted 234 310 350 350
Participants 1,596 1,675 1,800 1,800
AQUA TICS
I Rec Swim 22,683 20,000 23,903 22,000
Lessons 1,728 1,800 1,383 1 ,450
I VOLUNTEER HOURS
Preschool 1,500 1,500 1,500 1,500
Youth Sports 1,500 1,080 1,400 1,500
I Special Events 376 380 351 360
Senior Center 4,619 4,560 5,899 5,676
Aquatics 619 1,030 1,147 1,200
I FACILITY USE PERMITS ISSUED
SHANNON CENTER
Weekday 7 25 3 6
I Weekend 60 60 57 60
Continuous 52 52 54 60
CIVIC CENTER
Paid 37 40 49 52
I Unpaid* 254 225 138 177
DUBLIN SPORTS GROUNDS
City Use 720 hrs 1,700 hrs 760 hrs 760 hrs
I Continuous Use 3,020 hrs 3,800 hrs 3,500 hrs 3,500 hrs
Single Use 165 hrs 170 hrs 180 hrs 190 hrs
Total 3,925 hrs 5,670 hrs 4,440 hrs 4,450 hrs
I DUBLIN SWIM CENTER n/a n/a 4 6
* Includes use by City or use scheduled by City on behalf of other entities (Le. Tri-Valley Community Fund, Sister
City Association, Fine Arts Foundation, etc.)
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CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 309,178 $ 354,318 $ 344,965 $ 365,322
Salaries, Part-Time 238,121 249,645 252,324 272,078
Salaries, Overtime 4,727 2,965 4,171 4,209
Retirement 42,177 45,679 44,531 47,571
Group Insurance 40,251 46,047 44,941 45,486
Workers' Compensation 11,809 13,194 12,985 13,220
F.I.C.A. - Medicare 6,240 6,877 6,844 7,346
F.I.C.A. - OASDI 13.758 14.294 14.474 15.573
TOTAL PERSONNEL SERVICES $ 666,261 $ 733,019 $ 725,235 $ 770,805
SERVICES & SUPPLIES
Office Supplies $ 1 ,456 $ 3,830 $ 4,860 $ 4,250
Postage 8,364 9,687 9,970 10,220
Copier Supplies 3,397 3,647 3,560 3,670
Operating Supplies 42,418 54,191 54,108 57,395
Advertising 1,062 1,530 1,236 1 ,455
Printing & Binding 10,102 10,405 9,012 9,860
Insurance 456 1,052 880 1,325
Repairs & Maintenance 13,673 7,900 13,102 9,100
Rental & Leases 8,533 8,155 8,812 8,710
Books & Publications 136 165 181 75
Memberships & Dues 855 875 850 985
Mileage/Auto Allowance 2,980 3,437 3,290 3,580
Travel, Conferences & Mtgs 4,485 4,390 930 2,600
Training 900 126 1,296 2,144
Gas/Electric 53,188 57,245 54,670 55,490
Water/Sewer 16,603 16,970 18,015 16,610
Telephone 4,970 4,912 6,160 7,395
Legal Notices 32 75 80 90
Professional Services 3,755 0 3,910 3,500
Internal Service Charge 12.972 11 148 11.148 14.539
TOTAL SERVICES & SUPPLIES 190,337 $ 199,740 $ 206,070 $ 212,993
CONTRACT SERVICES
Recreation Administration $ 56 $ 0 $ 0 $ 2,093
Playgrounds 2,305 4,813 1,250 2,725
Shannon 37,349 42,890 42,800 45,000
Preschool 345 432 432 480
Teens 2,478 6,125 2,270 5,970
Adult Sports 18,062 17,402 17,315 18,115
Youth Sports 474 1,005 2,365 6,715
Special Events 4,228 3,907 3,740 3,980
Senior Center 17,369 23,020 21,560 23,130
Recreational Instruction 26,252 28,635 36,000 36,000
Aquatics 25.504 24.530 25.11 0 27.200
TOTAL CONTRACT SERVICES $ 134,422 $ 152,759 $ 152,842 $ 171,408
CAPITAL OUTLAY
Improvements Not Buildings $ 2,403 $ 0 $ 393 $ 2,136
Furniture/Fixtures 4,012 5,240 5,755 1,650
Machinery & Equipment 12 107 15817 12.573 8.430
TOTAL CAPITAL OUTLAY 18,522 $ 21,057 $ 18,721 $ 12,216
:::mtgl~g~1$1t:::=::::?: ....... :~::::=::::~::~::I~gg;g~ ..... =~':~~:::~:::::11~1111~1':::~:::~=:::===~:~:~II~~:gll'1:::::::::::~11:~1:!I~I#.i?
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & LEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
COST BY FUND
FUND INCREMENT
TOTAL
General $ 15,509
(001 )
CUMULATIVE
TOTAL
$1,182,931
JOB
CLASSIFICATION
Parks &
Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin. Secretary
Office Asst II
Preschool
Instructor
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULA TIVE
TOTAL TOTAL
1.00
1.50
3.00
1.00
1.00
.75
::;:;:;::: =:==:/;:::~:8iid....<
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:::::!!J~I"~$:b.ff.}}:~Ja~.$~lbtin}
This Higher Service Level will fund the expansion of the Afterschool Recreation Program to Dublin
Elementary School for the 1997-98 school year. The proposed budget for the program is $15,509 and it
is anticipated that $15,750 in revenue will be generated.
\~::::I:~:1f~~~~::::\11arn;111}::}!>:tdtal::='=
;;;;;;;;:;:;';;;;;:;::::::::: ......... ::=::::=p..immi:)
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:::::::::::;:;:::::::::::::::::::
............................,...
::::::::;:::::;:::::::::::::;':::
.......:.:.:.:.:.:.:.:.:.:...;.;.
:.:.:.:.:.:.:.:-:.:.:.:.:.:.:.;.:
Funding of this Higher Service Level will accomplish the following high priority goal: "Expand the
Afterschool Recreation Program to Dublin Elementary School for the Fall of 1997."
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DESCRIPTION
HIGHER SERVICE
LEVEL 1
1997-98
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A. - Medicare
F.I.C.A. -OASDI
TOTAL PERSONNEL SERVICES
$
$
o
12,214
o
o
o
226
177
757
13,374
o
o
o
1,780
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
1,780
o
o
o
o
o
o
o
o
o
o
o
o
o
185
170
355
CUMULATIVE
TOTAL
1997 -98
$
365,322
284,292
4,209
47,571
45,486
13,446
7,523
16.330
784,179
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Insurance
Repairs & Maintenance
Rental & Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Gas/Electric
Water/Sewer
Telephone
Legal Notices
Professional Services
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Recreation Administration
Playgrounds
Shannon
Preschool
Teens
Adult Sports
Youth Sports
Special Events
Senior Center
Recreational Instruction
Aquatics
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Not buildings
F urn iture/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$
$
$
$
$
$
$
$
4,250
10,220
3,670
59,175
1,455
9,860
1,325
9,100
8,710
75
985
3,580
2,600
2,144
55,490
16,610
7,395
90
3,500
14.539
214,773
$
$
2,093
2,725
45,000
480
5,970
18,115
6,715
3,980
23,130
36,000
27.200
171,408
$
$
2,136
1,835
8.600
12,571
$
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & LEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 3,303
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.00
CUMULATIVE
TOTAL
$1,186,234
JOB
CLASSIFICATION
Parks &
Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin. Secretary
Office Asst II
Preschool
Instructor
1.00
1.00
.75
1.50
3.00
:...':........:.:..~:.~.:...':'.',It.. ,':,..,.....,~.1:.,..~,e,.....~...,.....,'~2......."',:.....:'.'"",.,...",:::,~,:,.,',~,',~,~,~,:,~,:,~,:,~. .~~,...................... . ....... .,.,. ,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.: ,.,.,.,.,.,.,.,. """"",',',',' :.~...~.:.~.:.~.~.8... .~.:~..:. ..i!..........~.:~...~....~....~..~.)}
<<::1 of' Q:V':,. ~ :=t::WUl :;:;:::;';:;:;:::;:::::::;:::;:::: :;:::;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:::;:::;:;:::;:::::::;:;:;:::;;::;::;::;:;:;:::::: :-:- ....... _~
:::::~:~?u:?:dJljiii_::~:m:::::?:m:~::a~$$~'nn:::::'aa1Q~$ft...m.
This Higher Service Level will fund the expansion of the Youth Sports Program to include a Teen
Basketball League for 9th - 12th grade teens. The proposed budget for this Higher Service Level $3,303
and it is anticipated that $3,340 in revenue will be generated.
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HIGHER SERVICE
LEVEL 2
1997-98
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.CA - Medicare
F.I.CA - OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Insurance
Repairs & Maintenance
Rental & Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Gas/Electric
Water/Sewer
Telephone
Legal Notices
Professional Services
Internal Service Fund
TOTAL SERVICES & SUPPLIES
$
$
$
CONTRACT SERVICES
Recreation Administration
Playgrounds
Shannon
Preschool
Teens
Adult Sports
Youth Sports
Special Events
Senior Center
Recreational Instruction
Aquatics
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Not Buildings
F u rn iture/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
o
1,524
o
o
o
28
22
94
1,668
CUMULATIVE
TOTAL
1997-98
$ 365,322
285,816
4,209
47,571
45,486
13,474
7,545
16.424
$ 785,847
$ 4,250
10,220
3,670
59,610
1,455
9,860
1,325
9,100
8,710
75
985
3,580
2,600
2,144
55,490
16,610
7,395
90
3,500
14.539
$ 215,208
$ 2,093
2,725
45,000
480
5,970
18,115
7,915
3,980
23,130
36,000
27.200
$ 172,608
$ 2,136
1,835
8.600
$ 12,571
$
o
o
o
435
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
435
$
o
o
o
o
o
o
1,200
o
o
o
o
1,200
$
$
o
o
o
o
$
:~>'tI!.~~gDYn1't~I$1t::::::::::::::::::::::::::::U::::::::::::::::::::U::!:~t::~:::~::~::::~:~:::~~::~::::~:m:m:::::::!::::::::::::::::::::I;':~~::::::;::::::mlg:::~:::::L:::::::::::::::::l:::::::;:::::::::::UU:~::U:M;~:.::::::::::~::':it.II~.:::::::::::::;:::::::::::::::::::::::::::::UU:::::::::
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & LEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 2,277
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.00
CUMULATIVE
TOTAL
$1,188,511
JOB
CLASSIFICATION
Parks &
Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin. Secretary
Office Asst II
Preschool
Instructor
1.00
1.00
.75
1.50
3.00
~):::/~11~1~~111(>ttotal)
:::\:::::~::::::::: ::p<<Rwhii.
. . . . . . . . . . . . . . . . . . . . .
................ ."
.....................
............... ....
.....................
. .. . . . . . . . . . . . . . . . . . .
............... .....
..........".........
..........................................
.....................
. . . . , . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . .
................... ..
.....................
....................
.....................
..................,.......................
.....................
.....................
.....................
.....................
:::::@:f~~IB~f:.
::::aa~Ut~$l~t$:
This Higher Service Level will fund a part-time temporary Gym Attendant to supervise weekend
community use at the Wells Gymnasium and Multi-purpose Room. This position was instituted at the
request of the Dublin Unified School District and is intended to monitor facility use and trouble-shoot
potential problems. The proposed budget for this Higher Service Level $2,277 and it is anticipated that
$2,320 in revenue will be generated.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.CA - Medicare
F.I.C.A. - OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Insurance
Repairs & Maintenance
Rental & Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Gas/Electric
Water/Sewer
Telephone
Legal Notices
Professional Services
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Recreation Administration
Playgrounds
Shannon
Preschool
Teens
Adult Sports
Youth Sports
Special Events
Senior Center
Recreational Instruction
Aquatics
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Not Buildings
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
;%tQtll1tl~mf;:DII1j:::::::::::::::::::::::::::i:::i:i:d,:'.:,:.i::,:::::::::::::::::::::::::::::::::::::::::::::':':':
HIGHER SERVICE
LEVEL 3
1997 -98
$
o
2,080
o
o
o
36
30
129
2,277
$
$
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$
$
o
o
o
o
o
o
o
o
o
o
o
o
$
$ 0 $
o
o
$ 0 $
::ii:i::::i:i:::::::I:::::::::::::i:'::::::':gl:t::::i:::i:i:::::::i:::::i::::i:::::::::::i:::::i:i:i:i:i:i:i:::::::i::::::::::::::::li:i"ii:::'
-85-
CUMULATIVE
TOTAL
1997 -98
$
365,322
267,696
4,209
47,571
45,466
13,512
7,575
16.553
788,124
$
$
4,250
10,220
3,670
59,610
1,455
9,660
1,325
9,100
6,710
75
965
3,560
2,600
2,144
55,490
16,610
7,395
90
3,500
14.539
215,208
$
$
2,093
2,725
45,000
460
5,970
16,115
7,915
3,960
23,130
36,000
27.200
172,608
$
2,136
1,635
6.600
12,571
i:1:~III~$11:)i:i":::':i:'
...................,
....................
....................
....................
~~~~~rjj{t;j1i1inmt~~~~~
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & LEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
SERVICE LEVEL
HIGHER 4
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 5,319
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.00
CUMULATIVE
TOTAL
$1,193,830
JOB
CLASSIFICATION
Parks &
Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin. Secretary
Office Asst II
Preschool
Instructor
1.00
1.00
.75
1.50
3.00
/<11~'"~;.~ //)1f........:\~/~)i
::':::::::::::::~::f:pi..1Dmi?::'
):::/)'8&'5\
..:32,$2i~ih~
This Higher Service Level will fund the dedication for Mape Memorial Park and two outdoor concerts at
the Dublin Civic Center. The proposed budget for these activities is $5,319.
Funding of this Higher Service Level will accomplish the following high priority goals: 1) Plan a park
dedication for Mape Memorial Park; and 2) Music at the Civic Center - Summer concerts with variety of
music for Summer 1997; involve youth.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.CA - Medicare
F.I.CA -OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Insurance
Repair,; & Maintenance
Rental & Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Gas/Electric
Water/Sewer
Telephone
Legal Notices
Professional Services
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Recreation Administration
Playgrounds
Shannon
Preschool
Teens
Adult Sports
Youth Sports
Special Events
Senior Center
Recreational Instruction
Aquatics
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Not Buildings
Fu rn iture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
HIGHER SERVICE
LEVEL 4
1997-98
CUMULATIVE
TOTAL
1997-98
$ 365,322
288,205
4,209
47,571
45,486
13,518
7,580
16.572
$ 788,463
$ 4,250
10,345
3,670
60,525
1,455
9,940
1,835
9,100
8,710
75
985
3,580
2,600
2,144
55,490
16,610
7,395
90
3,500
14.539
$ 216,838
$ 2,093
2,725
45,000
480
5,970
18,115
7,915
7,330
23,130
36,000
27.200
$ 175,958
$ 2,136
1,835
8.600
$ 12,571
$
o
309
o
o
o
6
5
19
339
$
$
o
125
o
915
o
80
510
o
o
o
o
o
o
o
o
o
o
o
o
o
1,630
$
$
o
o
o
o
o
o
o
3,350
o
o
o
3,350
$
$
o
o
o
o
$
:::::rrgl.a::I_:.IT:::::::::::~:::~::::::::::::::::::::::::::~::::~:=:~~::::::::::::::::::::::::~:~:::::::::=::::::t::::::::::~::::::~:~:~::~::::::tl::::::::::::::::::::::::g'I::::::::=:::::::::::t:::t:::::::::::::::::::::::::::::~:=::::::::::::::::::::I::::::::::::::::::':~J.R~m::::::::::::::=::::::::::::::=::~:::r:::::::::::::::::=:::
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COMMUNITY DEVELOPMENT
The Community Development Department was formed in Fiscal Year 1996-97 as a City Operating
Department, created by a reorganization implemented as part of the 1995-96 Budget. The Planning and
Building Departments were combined under one Department to enhance inter-departmental coordination and
adequately prepare the City for development in Eastern Dublin.
The Community Development Department is supervised by the Community Development Director. The costs
associated with this position, as well as the Administrative Secretary previously assigned to Planning, have
been allocated to the two divisions. The Planning Division staffing is comprised of the following positions: .70
Community Development Director; 2 Senior Planners; 2 Associate Planners; 1.5 Assistant Planner/Zoning
Investigators; .70 Administrative Secretary; 1.0 Secretary; and 1.0 Office Assistant II. The Building Division is
comprised of: .30 Community Development Director; 1.3 Administrative Secretary; 0.5 Contract Building
Official and 3 Contract Inspectors.
The Department provides supervision and enforcement for the development process within the community.
This includes the development and recommendations of policies and regulations related to the development
process. The Planning Department is directly responsible for providing Staff support for the following
activities: preparation of updates and amendments to the General Plan; development of Ordinances for
consideration by the Planning Commission and the City Council; administration of the California
Environmental Quality Act (CEQA); processing of development applications; and administration and
enforcement of the City's Zoning and Property Maintenance Ordinances.
Building and Safety services are presently provided to the City under contract with the private firm of Linhart,
Petersen & Powers (LP2A). The services provided include: building inspection, construction plan checking
and housing code enforcement activities.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $1,277,877, an
increase of $233,913 over Fiscal Year 1996-97 estimated expenditures. Planning Division costs will increase
$55,433 to $715,971 for the upcoming fiscal year, while Building and Safety services will increase $178,480
to $561,906 for the upcoming fiscal year.
The Department's increased expenditures are directly attributable to the volume of new construction next
year. New construction in the residential and commercial fields in the City will necessitate more time for
building permit processing, more inspection time and special plan checking services. Several of the new
projects will require special structural plan checking ($19,500), while increased residential construction
(Hansen Hill, California Highlands, California Brookside, Villas at Santa Rita project and Shea Homes
development) along with the BJ Dublin and Hacienda Commercial properties will require an additional
building inspector.
In addition to the Current Service Level, it is recommended that the City Council fund three Higher Service
Levels. Higher Service Level #1 would provide funding ($4,000) for expenses associated with a Downtown
Study Task Force, which is identified as a high priority by the City Council. Higher Service Level #2 would
provide part-time skilled office assistance ($31,920) from the City's Consultant (LP2A) to assist staff with
building permit processing in peak work load periods next year. Higher Service Level #3 would provide for
consultant services to complete the Telecommunications Policy, Phase II.
The total recommended Fiscal Year 1997-98 Budget is $1,338,797.
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The following schedule of Workload I Performance Measures identifies the activities to be undertaken by
the two divisions in Community Development with the Recommended Current Service Level Budget.
PLANNING DIVISION
WORKLOAD/PERFORMANCE MEASURES
ACTUAL ACTUAL ESTIMATED ESTIMATED
INDICA TOR 1995-96 1996-97 1996-97 1997-98
ACUPNariance/SDR/CUP & 64 87 84 86
Zoning Clearances Processed
Rezoning Applications Processed 5 4 6 6
Annexations Processed 0 1 0 1
General Plan Amendment Reports 4 2 4 2
Business License Reviews 467 500 510 550
Plan Check Zoning Approvals 165 400 184 175
Zoning/Property Maint Cases Closed 51 75 150 100
Development Agreements Processed 1 3 2 5
BUILDING & SAFETY DIVISION
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
Building Valuation
Permits Issued
Inspections
Dwelling Units Issued
Dwelling Units Finaled
Contract Cost
Contract Cost Per Inspection
ACTUAL
1995-96
$ 20,566,185
814
3,400
41
o
$ 204,518
$ 60.15
BUDGET
1996-97
$ 66,156,190
561
3,100
211
200
$ 275,000
$ 88.71
ESTIMATED
1996-97
$ 73,982,799
969
7,686
394
304
$ 275,000
$ 35.78
ESTIMATED
1997 -98
$112,017,177
960
10,936
748
552
$ 445,900
$ 40.77
The 1997-98 recommended Current Service Level Budget includes funds to accomplish the objectives
listed below:
City Council Priority
High
High
High
High
High
High
High
High
High
High
High
1997 GOALS
Assure that School Mitigation Plan is completed for the area of
Eastern Dublin within the Livermore School District
Develop Open Space Management Policy
Complete miscellaneous Eastern Dublin Implementation Measures
and monitor Water and Sewer Plan
Complete Banner Enforcement Program
Complete Eastern Dublin Specific Plan Circulation Amendment
Reapply to LAFCO to annex Schaefer Ranch when appropriate
Establish Downtown Task Force to convey information to business
to evaluate impacts on Downtown to study Business Commission,
and to develop a plan to maintain Downtown economic vitality
Comprehensive Zoning Ordinance Revision
Study Establishment of an Urban Opportunity Zone
Complete FEMA Implementation for Flood Control Mapping
Provide three workshops for new Building Code provisions for 1997
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT - 9010-9020 CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
~
General $ 1 ,277,877 $ 1 ,277,877 Comm Dev. Director 1 .0 1 .0
(001 ) Senior Planner 2.0 2.0
Associate Planner 2.0 2.0
Assistant Planner/
Zoning Investigator 1 .5 1 .5
Admin. Secretary 2.0 2.0
Secretary 1 .0 1 .0
Office Asst II 1 .0 1 .0
CONTRACT
Building Official .5 .5
Building Inspectors 3.0 3.0
r:I.i~r):( ......'1.m.8Tl..... ...... ..277;177 TOtiF) ::::~m:~m:I!~I:~N )))14~O::
r:\. .Lj:.........~...l.(mr: ..". ... .
.............. . (( ):3 :.(.................~../ . . . . . . . . . . . . . . . . . . . . . ...
... ....................
.................... . .........................
. . ..... ....................... .................... ....
.. .... ........... .................... . .....................
This budget provides funding to maintain the current level of Planning and Building & Safety services. A
historical comparison of cost by division is shown below:
HISTORICAL COMPARISON BY DIVISION
(Planning & Building & Safety)
Actual
1995-96
Budget
1996-97
Estimated
1996-97
Current Service
Level 1997 -98
PLANNING
BUILDING & SAFETY
TOTAL COMMUNITY DEVELOPMENT
$ 838,446
263.771
$ 1,102,217
$ 734,269
385.919
$ 1,120,188
$ 660,538
383.426
$ 1,043,964
$ 715,971
561.906
$ 1,277,877
The funding necessary in Fiscal Year 1997-98 to provide services in the Community Development
Department totals $ 1,277,877. A breakdown by division is shown below:
The cost of this Activity is partially offset by revenue. The Building & Safety division collects permit fees
which cover the cost of inspection. The timing of the receipt of the fees may differ from when the
services are performed, therefore it is difficult to state a net cost on an annual basis. The Planning
division costs are estimated to be offset in the amount of $170,910 in Zoning and Subdivision Fees and
$6,600 in Community Development Block Grant Funds (CDBG). The net cost for the Planning Activity in
Fiscal Year 1997-98 is $538,461.
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DESCRIPTION
PLANNING
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
$ 486,722
2,762
59,871
48,645
7,835
7.096
$ 612,931
BUILDING &
SAFETY
TOTAL
CURRENT
SERVICE
LEVEL
1997 -98
$ 573,958
2,875
70,577
57,295
8,683
7.704
$ 721,092
$ 2,970
2,800
2,300
900
4,400
500
50
1,710
2,261
3,300
5,820
1,900
765
2,250
64,300
14.159
$ 110,385
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Repairs & Maintenance
Rental/Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Telephone
Legal Notices
Professional Services
Internal Service Fund
TOTAL SERVICES & SUPPLIES
$ 2,270
2,400
2,000
600
3,400
500
50
400
1,880
2,600
5,820
1,900
o
2,150
64,300
12.270
$ 102,540
$ 87,236
113
10,706
8,650
848
608
$ 108,161
$ 700
400
300
300
1,000
o
o
1,310
381
700
o
o
765
100
o
1.889
$ 7,845
$ 0
445.900
$ 445,900
$ 500
445.900
$ 446,400
CONTRACT SERVICES
AI Co Mortgage Cert pgm (Planning)
Contract Building Official/lnspectors
TOTAL CONTRACT SERVICES
$
$
500
o
500
$
$
o
o
TOTAL CAPITAL OUTLAY
$
o
~::t()j'~~AOTNrrvCOST:::::::::::::::::::.:::::::::::::::~::~:::I::it1~@t1:~:~~::.::I:H1~g::'::::::(::/:~::~~:::::11~"l:l~@l:l::{H
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I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE
DESCRIPTION 1995-96 1996-97 1996-97 LEVEL 1997-98
I PERSONNEL SERVICES
Salaries, Full Time (Planning) $ 425,543 $ 457,517 $ 437,310 $ 486,722
Salaries, Full Time (Bldg.) 41,692 84,747 81,748 87,236
Salaries, Part-Time (Planning) 13,643 0 0 0
I Salaries, Overtime (Planning) 3,782 4,965 2,615 2,762
Salaries, Overtime (Bldg.) 0 0 111 113
Retirement (Planning) 55,838 55,925 53,403 59,871
I Retirement (Bldg.) 5,485 10,330 9,963 10,706
Group Insurance (Planning) 43,411 49,154 46,469 48,645
Group Insurance (Bldg.) 4,393 8,528 8,642 8,650
WorKers' Compensation (Planning) 7,080 8,265 7,115 7,835
I WorKers' Compensation (Bldg.) 221 897 798 848
F.I.C.A (Planning) 5,482 6,702 6,377 7,096
F.I.C.A (Bldg.) 0 579 566 608
F.I.C.A. - OASDI (Planning) 846 0 0 0
I TOTAL PERSONNEL SERVICES $ 607,416 $ 687,609 $ 655,117 $ 721,092
SERVICES & SUPPLIES
I Office Supplies (Planning) $ 2,917 $ 2,600 $ 2,100 $ 2,270
Office Supplies (Bldg.) 748 500 700 700
Postage (Planning) 2,739 2,800 2,350 2,400
Postage (Bldg.) 419 400 300 400
I Copier Supplies (Planning) 2,009 2,000 1,600 2,000
Copier Supplies (Bldg.) 234 300 230 300
Operating Supplies (Planning) 272 300 650 600
I Operating Supplies (Bldg.) 0 50 20 300
Communications (Planning) 188 0 0 0
Advertising (Planning) 0 3,000 0 0
Printing & Binding (Planning) 3,858 0 3,000 3,400
I Printing & Binding (Bldg.) 1,653 970 1,300 1,000
Repairs & Maintenance (Planning) 763 880 750 500
Repairs & Maintenance (Bldg.) 21 0 0 0
I Rentals/Leases (Planning) 0 0 38 50
Books & Publications (Planning) 308 400 651 400
Books & Publications (Bldg.) 1,506 630 750 1,310
Memberships & Dues (Planning) 900 1,132 1,193 1,880
I Memberships & Dues (Bldg.) 510 630 380 381
Mileage/Auto Allowance (Planning) 3,066 3,300 2,200 2,600
Mileage/Auto Allowance (Bldg.) 0 50 710 700
I Travel, Conf & Mtgs (Planning) 6,243 6,025 6,025 5,820
Training (Planning / Bldg.) 1124 2,000 1,700 1,900
Telephone (Bldg.) 0 0 0 765
Legal Notices (Planning / Bldg) 2,862 3,200 2,000 2,250
I Professional Services (Planning) 223,646 103,400 56,600 64,300
Filing Fees (Planning) 125 1,300 2,500 0
Intemal Service Charge (Planning) 12,176 10,824 10,824 12,270
Intemal Service Charge (Bldg.) 1.985 2.208 2.208 1.889
I TOTAL SERVICES & SUPPLIES $ 270,272 $ 148,899 $ 100,779 $ 110,385
CONTRACT SERVICES
I AI Co Mortgage Cert Pgm (Planning) $ 5,723 $ 4,000 $ 8,500 $ 500
Building Official & Inspection (Bldg.) 204.518 275.000 275.000 445.900
TOTAL CONTRACT SERVICES $ 210,241 $ 279,000 $ 283,500 $ 446,400
I CAPITAL OUTLAY
Fumiture/Fixtures (Planning) $ 9,034 $ 2,180 $ 1,364 $ 0
Machinery & Equipment (Planning) 5,060 2,500 3,204 0
I Machinery & Equipment (Bldg.) 194 0 0 0
TOTAL CAPITAL OUTLAY $ 14,288 $ 4,680 $ 4,568 $ 0
1.r.ap:A~::~$.rt::::::::::::::::::::~::::::::::::::::::::::::::::::~:::~~~III::::::::::::::::::::lli'l#.g't:~:::::::::::::::::::::::::::::::::fl~:I:~I.~III/I:::::::::::::::i::::'~::II::':~_.::::::::::::::::::::::::IIII:~I:~.;m::::::::f:::::
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY
DEVELOPMENT
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
2.0
2.0
1.5
2.0
1.0
1.0
0.5
3.0
. . . . . . . . . . . . . . . . . .
...... ...........
.................
r~>H :1:4;qp~:::H:J1aI1.~Z::::@
:::~::?a_;d.:r
.............................
........................ .
-93-
This budget increment represents a Higher Service Level to provide for expenses necessary for the
establishment of a Downtown Task Force to convey information to businesses to evaluate impacts on
Downtown, and to develop a plan to maintain Downtown economic vitality.
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
CITY
Comm Dev. Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Secretary
Office Asst II
General
(001 )
$ 4,000
$1,281,877
The Downtown Study Task Force Project, considered a high priority goal, will be accomplished by
funding this Higher Service Level.
CONTRACT
Building Official
Building Inspectors
::ttM'~
.. .. ..........
........ .........
..................
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HIGHER SERVICE
LEVEL 1
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time (Planning)
Salaries, Full Time (Bldg.)
Salaries, Part-Time (Planning)
Salaries, Overtime (Planning)
Salaries, Overtime (Bldg.)
Retirement (Planning)
Retirement (Bldg.)
Group Insurance (Planning)
Group Insurance (Bldg.)
Workers' Compensation (Planning)
Workers' Compensation (Bldg.)
F.I.C.A (Planning)
F.I.C.A (Bldg.)
F.I.C.A. - OASDI (Planning)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies (Planning)
Office Supplies (Bldg.)
Postage (Planning)
Postage (Bldg.)
Copier Supplies (Planning)
Copier Supplies (Bldg.)
Operating Supplies (Planning)
Operating Supplies (Bldg.)
Communications (Planning)
Advertising (Planning)
Printing & Binding (Planning)
Printing & Binding (Bldg.)
Repairs & Maintenance (Planning)
Repairs & Maintenance (Bldg.)
Rentals/Leases (Planning)
Books & Publications (Planning)
Books & Publications (Bldg.)
Memberships & Dues (Planning)
Memberships & Dues (Bldg.)
Mileage/Auto Allowance (Planning)
Mileage/Auto Allowance (Bldg.)
Travel, Conf & Mtgs (Planning)
Training (Planning / Bldg.)
Telephone (Bldg.)
Legal Notices (Planning / Bldg.))
Professional Services (Planning)
Filing Fees (Planning)
Intemal Service Charge (Planning)
Intemal Service Charge (Bldg.)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General (Planning)
AI Co Mortgage Cert Pgm (Planning)
Building Official & Inspection (Bldg.)
TOTAL CONTRACT SERVICES
$
CUMULATIVE TOTAL
1997-98
$
0 $ 486,722
0 87,236
0 0
2,750 5,512
0 113
0 59,871
0 10,706
0 48,645
0 8,650
0 7,835
0 848
0 7,096
0 608
0 0
2,750 $ 723,842
100 $ 2,370
0 700
0 2,400
0 400
0 2,000
0 300
0 600
0 300
0 0
200 200
800 4,200
0 1,000
0 500
0 0
0 50
0 400
0 1,310
0 1,880
0 381
150 2,750
0 700
0 5,820
0 1,900
0 765
0 2,250
0 64,300
0 0
0 12,270
0 1.889
1,250 $ 111,635
0 $ 0
0 500
0 445.900
0 $ 446,400
0 $ 0
0 0
0 0
0 $ 0
CAPITAL OUTLAY
Fumiture/Fixtures (Planning)
Machinery & Equipment (Planning)
Machinery & Equipment (Bldg.)
TOTAL CAPITAL OUTLAY
$
$
$
$
$
$
~::~::_I~N\~M1M:l;~g~n;:::::::~::~~::~~~~:::::::::::::::~~:::::r::::~:r:::::::::::::::::::::~:~:i::~:r::::::::::~:~:~:~::::::?~~::~:~:::::::::::::::????:r::ll:~::::::~::::::::~~::"~~I::::::::~:?::::~:::::::::~::~:::::::~::::?:::::::r::::::::::::I:~:::::I::'-"~.t'r::::::~:::::::::::r::::rr
-94-
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY
DEVELOPMENT
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
QlTI
Comm Dev. Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Secretary
Office Asst II
General
(001 )
$ 31,920
$1,313,797
CONTRACT
Building Official
Building Inspectors
Building Clerical
flMjt .:/:~::):~mm m$,.~'~lamm: ff$1~a11/t:17)
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
2.0
2.0
1.5
2.0
1.0
1.0
0.4
0.5
3.0
0.4
)1(4
mm::m)):14j;4):(
. .......................,....
This budget increment represents a Higher Service Level to provide additional contract office assistance
from the City's Building Consultant (LP2A) to handle staff building permit processing in peak work load
periods next year. Permit activity and inspection activities are expected to increase dramatically next
year. A trained part time contract clerical person would be utilized to assist with public counter
customers, answer phones, file records, support Building and Safety staff, along with various other
clerical duties. These funds will be expended only if required.
-95-
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time (Planning)
Salaries, Full Time (Bldg.)
Salaries, Part-Time (Planning)
Salaries, Overtime (Planning)
Salaries, Overtime (Bldg.)
Retirement (Planning)
Retirement (Bldg.)
Group Insurance (Planning)
Group Insurance (Bldg.)
Workers' Compensation (Planning)
Workers' Compensation (Bldg.)
F.I.C.A (Planning)
F.I.C.A (Bldg.)
F.I.C.A. - OASDI (Planning)
TOTAL PERSONNEL SERVICES
HIGHER SERVICE
LEVEL 2
CUMULATIVE TOTAL
1997-98
$ 0
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 0
$ 486,722
87,236
o
5,512
113
59,871
10,706
48,645
8,650
7,835
848
7,096
608
o
$ 723,842
SERVICES & SUPPLIES
Office Supplies (Planning)
Office Supplies (Bldg.)
Postage (Planning)
Postage (Bldg.)
Copier Supplies (Planning)
Copier Supplies (Bldg.)
Operating Supplies (Planning)
Operating Supplies (Bldg.)
Communications (Planning)
Advertising (Planning)
Printing & Binding (Planning)
Printing & Binding (Bldg.)
Repairs & Maintenance (Planning)
Repairs & Maintenance (Bldg.)
Rentals/Leases (Planning)
Books & Publications (Planning)
Books & Publications (Bldg.)
Memberships & Dues (Planning)
Memberships & Dues (Bldg.)
Mileage/Auto Allowance (Planning)
Mileage/Auto Allowance (Bldg.)
Travel, Conf & Mtgs (Planning)
Training (Planning / Bldg.})
Telephone (Bldg.)
Legal Notices (Planning / Bldg.))
Professional Services (Planning)
Filing Fees (Planning)
Intemal Service Charge (Planning)
Intemal Service Charge (Bldg.)
TOTAL SERVICES & SUPPLIES
$ 0
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 0
$ 2,370
700
2,400
400
2,000
300
600
300
o
200
4,200
1,000
500
o
50
400
1,310
1,880
381
2,750
700
5,820
1,900
765
2,250
64,300
o
12,270
1.889
$ 111,635
CONTRACT SERVICES
General (Planning)
AI Co Mortgage Cert Pgm (Planning)
Building Official & Inspection (Bldg.)
TOTAL CONTRACT SERVICES
$ 31,920
o
o
$ 31,920
$ 31,920
500
445.900
$ 478,320
CAPITAL OUTLAY
Fumiture/Fixtures (Planning) $ 0 $ 0
Machinery & Equipment (Planning) 0 0
Machinery & Equipment (Bldg.) 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 0
t:;t.A1tM;;::~RWIM::Pllm::~:::~:::::::~:~:::~:::~::::::::::::::I:~~~:~:~:~:~:::::::::::::::::~:::::~:::::::~:~::::~::::~:::~:~:::::::::~:::~:::::~:::~:~:::::::::::~:::::::::::::::::~~~~::~~I~:::::~:::~::~::II~.:::~:::::::::::::::::::::::::~:::~:~::::::::::::::~::~:::::::::::::::~:::::::~:~::I::III#.~tlt:~~~:::::~:::::::::::~:~:~:::~:~:~:::
-96-
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CITY OF DUBLIN
1997 -98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
COMMUNITY DEVELOPMENT - 9010
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
2.0
2.0
1.5
2.0
1.0
1.0
0.5
3.0
0.4
itiMiJ
:??::?: t:::t:?ll'~MO??:11~1I1~U:t))
ttt::t:::41.~I:Uf))
-97-
This Higher Service Level would provide for expert consultant assistance to undertake Phase " of a
Telecommunication Policy for the City. Staff has completed a "wireless" zoning amendment to address
the siting of wireless devices in the City. Phase" could include a fee program for use of a public
right-of-way, provision for installing and sharing multi-user conduct in the public right-of-way, and
programs for installation of telecommunication technology in public facilities (government offices, parks,
etc.)
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
CITY
Comm Dev. Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Secretary
Office Asst II
General
(001 )
$ 25,000
$ 1,338,797
Development of this policy will enable the City to respond to requests from the ever-increasing number
of telecommunication entities that are interested in using the City's public right-of-way.
CONTRACT
Building Official
Building Inspectors
Building Clerical
Developing the City's Telecommunication Policy was considered a high priority goal by the City Council.
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HIGHER SERVICE
LEVEL 3
CUMULATIVE TOTAL
1997-98
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time (Planning)
Salaries, Full Time (Bldg.)
Salaries, Part-Time (Planning)
Salaries, Overtime (Planning)
Salaries, Overtime (Bldg.)
Retirement (Planning)
Retirement (Bldg.)
Group Insurance (Planning)
Group Insurance (Bldg.)
Workers' Compensation (Planning)
Workers' Compensation (Bldg.)
F.I.C.A (Planning)
F.I.C.A (Bldg.)
F.I.C.A. - OASDI (Planning)
TOTAL PERSONNEL SERVICES
$
$
0 $ 486,722
0 87,236
0 0
0 5,512
0 113
0 59,871
0 10,706
0 48,645
0 8,650
0 7,835
0 848
0 7,096
0 608
0 0
0 $ 723,842
0 $ 2,370
0 700
0 2,400
0 400
0 2,000
0 300
0 600
0 300
0 0
0 200
0 4,200
0 1,000
0 500
0 0
0 50
0 400
0 1,310
0 1,880
0 381
0 2,750
0 700
0 5,820
0 1,900
0 765
0 2,250
25,000 89,300
0 0
0 12,270
0 1889
25,000 $ 136,635
0 $ 31,920
0 500
0 445.900
0 $ 478,320
0 $ 0
0 0
0 0
0 $ 0
:~Hn.i~:~#._::a"t:~:~:::::::::~:~~::::~~~~~::::::::::::::::r:::::::::::~r::~~~:~::~::::~::I:~:::::::::~:::::::::~::~::~~::~:~:::~::::::::~:::::::::::~:::~:::::~r~:~::Ilrrrr~f~~p:~r'I~::~::~~:~:~~:::::::~~~::r:~::::::~:::t:::~:::::~:::::::::::::::::I!:J.III~111t:~r~~::::~:~:~::::::::::::::~~::
-98-
SERVICES & SUPPLIES
Office Supplies (Planning)
Office Supplies (Bldg.)
Postage (Planning)
Postage (Bldg.)
Copier Supplies (Planning)
Copier Supplies (Bldg.)
Operating Supplies (Planning)
Operating Supplies (Bldg.)
Communications (Planning)
Advertising (Planning)
Printing & Binding (Planning)
Printing & Binding (Bldg.)
Repairs & Maintenance (Planning)
Repairs & Maintenance (Bldg.)
Rentals/Leases (Planning)
Books & Publications (Planning)
Books & Publications (Bldg.)
Memberships & Dues (Planning)
Memberships & Dues (Bldg.)
Mileage/Auto Allowance (Planning)
Mileage/Auto Allowance (Bldg.)
Travel, Conf & Mtgs (Planning)
Training (Planning / Bldg.))
Telephone (Bldg.)
Legal Notices (Planning / Bldg.))
Professional Services (Planning)
Filing Fees (Planning)
Intemal Service Charge (Planning)
Intemal Service Charge (Bldg.)
TOTAL SERVICES & SUPPLIES
$
$
CONTRACT SERVICES
General (Planning)
AI Co Mortgage Cert Pgm (Planning)
Building Official & Inspection (Bldg.)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Fumiture/Fixtures (Planning)
Machinery & Equipment (Planning)
Machinery & Equipment (Bldg.)
TOTAL CAPITAL OUTLAY
$
$
$
$
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ENGINEERING
This activity provides funding for activities related to: traffic engineering and related programs; Storm
Water Pollution Control activities; design and inspection of Capital Projects; inspection of private
development facilities which will be dedicated to the City (i.e. the development of new streets, sidewalks,
etc.); review of plans for subdivisions and private development; preparation of maps identifying parcels
within the community; and technical engineering support for Assessment Districts. These services are
provided using a combination of City employees and Contract Services.
The budget necessary to provide the Current Service Level for Fiscal Year 1997-98 is $949,237. This
represents a 24.0% increase, or $183,885 over estimated expenditures for Fiscal Year 1996-97. This
increase is primarily attributable to increased contract services costs associated with private
development plan checking and inspection services for projects in Eastern Dublin.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP projects are shown
for information purposes only on these pages. The actual engineering costs are included in the Capital
Budget for each project.
It is anticipated that the costs assigned to Capital Projects will increase from $58,805 in Fiscal Year
1996-97 to $61,240 in Fiscal Year 1997-98. Since Capital Projects are funded primarily from grants and
funds other than the General Fund, this will have the effect of reducing the Engineering Budget's
reliance on the General Fund.
The Engineering Department also offsets a portion of its expense through fees and charges. The
following Table shows the impact of these revenues on the net cost of providing Engineering Services.
NET COST OF ENGINEERING ACTIVITY
Estimated
1996-97
Recommended
Fiscal Year
1997 -98
Total Engineering General Fund
(Expense Not Allocated To A CIP)
$ 685,500
$ 781,875
Projected Revenues
Encroachment Permits
Plan Check/Inspection Fees
<$ 17,000>
<$432,500>
<$ 17,000>
<$577,000>
Net General Fund Cost
$ 236,000
$ 187,875
For Fiscal Year 1997-98, two Higher Service Levels have been developed which would increase the total
gross cost of Engineering Services by $168,098, but as shown above, the actual net General Fund cost
would actually decrease by $48,125. Higher Service Levell would replace contract personnel with an in-
house Senior Civil Engineer. Higher Service Level 2 would add an Engineering Aide position to handle
an increased workload associated with new development.
The total recommended Fiscal Year 1997-98 Budget is $874,645.
-99-
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND* INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 795,227 $ 795,227 ~
(001 )
Gas Tax 6,000 6,000 Senior Civil 1 .00 1 .00
(206) Engineer
NPDES 82,120 82,120
(222) Public Works 2.00 2.00
Assessment 2,100 2,100 Inspector
Dist #710
Assessment 600 600 Assistant Civil 1 .00 1 .00
Dist #71 1 Engineer
Assessment 600 600
Dist #713
Assessment 1 ,350 1 ,350
Dist #716
:~Jr.Mir:::::r:tt:i::r::t::::::::m ::r~::tt$::~.n:~.Tmmt:r: ::~m:mtml:::.I~ft7::::t:r::::m t;r..[tt~:~::r:::m:::t:r::::rmm:mmtt t:r::::::rt::::::t)'~QQrm::::::::::::tmr ~:~::~:~~:::::::::~:~:r:tl.mQrr:::m:mmt
This budget provides funding for the current level of service. This budget funds the necessary services,
supplies and improvements necessary to support the Engineering Division.
*
The following legend provides descriptive information on the special funds:
Assessment Dist #710
Assessment Dist #711
Assessment Dist #713
Assessment Dist #716
NPDES #222
Citywide Street Lighting
Landscaping Assessment District (Stagecoach Rd)
Landscape Assessment District (Villages/Dougherty Rd)
Santa Rita Assessment District
National Pollution Discharge Elimination System
(Stormwater Pollution Control Program)
** 100% of the costs for the City Personnel involved with this activity are reflected on the
following page for information only. It is anticipated that only a portion of the Staff time
will be charged to this account and the remainder will be charged to various capital
projects.
During Fiscal Year 1997-98, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
City Council
Priority
1997 GOALS
Medium
1.
Update and expand the Standard Street Improvement Details (Street Lights,
decorative parking, medians, and landscaping)
-100-
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMA rED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 172,742 $ 164,407 $ 241,122 $ 250,987
Salaries, Overtime 26,240 14,958 56,873 56,873
Retirement 21,670 19,689 29,194 30,602
Group Insurance 19,534 17,770 28,110 28,070
Workers' Compensation 3,815 3,610 5,205 5,388
F.I.C.A 2.848 2.571 4.320 4.464
TOTAL PERSONNEL SERVICES $ 246,849 $ 223,005 $ 364,824 $ 376,384
SERVICES & SUPPLIES
Office Supplies $ 998 $ 900 $ 1,200 $ 1,250
Postage 473 490 1,029 210
Operating Supplies 612 3,460 3,450 3,700
Communications 1,705 1,850 1,960 2,000
Printing & Binding 1,101 1,500 1,275 1,300
Rental/Leases 0 0 150 160
Books & Publications 95 150 100 150
Memberships & Dues 154 160 160 325
Mileage/Auto Allowance 3,322 2,760 2,625 2,700
Travel, Conferences & Mtgs 565 750 735 1,100
Training 329 950 1,436 1,700
Small Tools 0 300 0 200
Legal Notices 1,079 1,485 1,397 1,650
Internal Service Charge 1,890 9,419 6,410 4,956
ISF Charge Vehicle 3.720 4.252 5.160 6.130
TOTAL SERVICES & SUPPLIES $ 16,043 $ 28,426 $ 27,087 $ 27,531
CONTRACT SERVICES
Contract Services General $ 47,327 $ 62,136 $ 59,906 $ 63,275
General Engineering Services 30,750 25,000 56,800 66,900
General Traffic Engineering 34,362 36,000 45,950 42,000
Inspect Private Development 214,503 270,000 207,000 363,457
Assessment District Engr 2,715 3,000 2,715 3,990
Inspection 1.611 0 0 0
TOTAL CONTRACT SERVICES $ 331,268 $ 396,136 $ 372,371 $ 539,622
CAPITAL OUTLAY
Furniture/Fixtures $ 600 $ 0 $ 0 $ 1,400
Machinery & Equipment 29.074 1.520 1.070 4.300
TOTAL CAPITAL OUTLAY $ 29,674 $ 1,520 $ 1,070 $ 5,700
:::::igtlp::I!ma::.I!=:::~:::::::::::::::::::~~::::::::::::::::::::::::::::::::::::::::::::::::::::1::1:::::::!I~~m::(u::::::~:~::::::::~::I':::g!~lg::Il:::'~::::::::::::::::::::::I:::!III"I:~ll::f::::::::::::::::::::1:::B!m:li.l::::::::
(1) The total expenses for Fiscal Year 1995-96 were actually $557,507. Approximately $66,327 are costs related to v.arious capital
projects. These costs are shown for information only.
(2) The Revised Budget for Fiscal Year 1996-97 was actually $530,792. Approximately $118,295 are costs related to various capital
projects. These costs are shown for information only.
(3) The estimated costs for Fiscal Year 1996-97 are actually $706,547. Approximately $58,805 are costs related to various capital
projects. These costs are shown for information only.
(4) The estimated costs for Fiscal Year 1997.98 are actually $887,997. Approximately $61,240 are costs related to various capital
projects. These costs are shown for information only.
-101-
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND* INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ (55,607) $ 739,620 ~
(001)
Gas Tax 6,000 Senior Civil 1 .00 2.00
(206) Engineer
NPOES 82,120
(222) Public Works 2.00
Assessment 2,100 Inspector
Oist #710
Assessment 600 Assistant Civil 1 .00
Oist #71 1 Engineer
Assessment 600
Dist #713
Assessment 1 ,350
Dist #716
I~T..J:::~::::::~~:r::::::::::r:::I~::m: ::r;I:r~'tI(g~g) III~rl:::J1I~gQ~~~:I:rmmr: Il.f.::::::::::~::::ImmI::II:::rr~IIII :::rr:I:rr:IIII~QQ:rr:::I:::::~::::I: :::::::tII:::::::~::ml~.::~::~:IImr:
This Higher Service Level increment funds costs associated with replacing contract personnel with an
in-house Senior Civil Engineer to handle an increased workload brought about by new development.
This full-time position will be necessary for the foreseeable future. It is more efficient to provide services
in-house when there is a demonstrated long-term need. With the present planchecking fee structure,
the net cost to the City for this position is about the same as for the contract position; however, with
in-house services, developers will be paying less for planchecking fees. This position will perform and
primarily administer private development engineering review. In addition, this position will administer the
Urban Runoff Program, oversee consultants, review building permit plot plans, and assist other City Staff
as required.
Fundinq for this Higher Service Level is recommended.
-102-
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DESCRIPTION
HIGHER
SERVICE
LEVEL 1
CUMULATIVE
TOTAL
1997-98
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
$ 70,727
o
8,611
7,828
1,351
1.026
$ 89,543
$ 321,714
56,873
39,213
35,898
6,739
5.490
$ 465,927
$ 1,250
210
3,700
2,000
1,300
160
150
425
4,980
1,600
1,900
200
1,650
0
4,956
6.130
$ 30,611
$ 63,275
15,000
42,000
267,127
3.990
$ 391,392
$ 1,400
4.300
$ 5,700
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Communications
Printing & Binding
Rental/Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Small Tools
Legal Notices
Professional Services
Internal Service Fund
ISF Charge - Vehicle
TOTAL SERVICES & SUPPLIES
$ 0
o
o
o
o
o
o
100
2,280
500
200
o
o
o
o
o
$ 3,080
CONTRACT SERVICES
Contract Services General
General Engineering Services
General Traffic Engineering
Inspect Private Development
Assessment District Engr
TOTAL CONTRACT SERVICES
$ 0
( 51,900)
o
( 96,330)
o
$ (148,230)
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$
$
o
o
o
::~:XIII1#i.IIY.~P.IIT:::!::::!:{:!::!~::!~::~~:~:~::::::::!!:!!~!::~::!::::::::::~~::~:~~::~:::!:::::!~::::~::~:~:::::::::~::::::::~::~::::!::!::::~:~::~~:~::::!!::!!::::::I::~::~:~:t~~:::II~.lJ:::::!:::::!::!:::!!::~~::::~!::!!!!!~:!:::::::::::::::!:::~~~::::::!:!:::!:::::::::{I:::!:::::!:!m~m::(1:):::!:::::::~:~:~~:::~:::::
(1) The estimated costs for Fiscal Year 1997-98 are actually $832,390. Approximately $61,240 are costs related to various capital
projects. These costs are shown for information only.
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CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND* INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 42,255 $ 781 ,875 ~
(001)
Gas Tax 6,000 Senior Civil 2.00
(206) Engineer
NPDES 82,120
(222) Public Works 2.00
Assessment 2,100 Inspector
Dist #710
Assessment 600 Assistant Civil 1 .00
Dist #71 1 Engineer
Assessment 600
Dist #71 3 Engineering Aide 1 .00 1 .00
Assessment 1 ,350
Dist #716
:::::~:::::::::::m:m:m:m:{:'~QQ::m:::::::{{{::{ .............$.mr
:m:r.MiJ::::::::::::::::::m:::::{::::::{~: :~:::::m::::::I:m:{g~a$l::::::{{: :::::{::::::::I:::.t'~m:{{{::::~~::::: :mT..f.:m:::/::m~:~~~::::~::::":{::{::::::::~:m::~::m:m ................. .. . ....
..........,...... ...
..................v........... ',. ....... ...
::::::::r::::::::::::::::::::.....~..:.......::::;:: .... .
This Higher Service Level increment funds costs associated with adding an Engineering Aide position to
handle an increased workload associated with new development, as well as other tasks requiring minor
drafting, field work, and office work that are presently being carried out by City professional Staff at a
much higher labor rate. The performance of these tasks by an Engineering Aide will free current Staff to
carry out more technical duties. In addition, this position would perform tasks now being done by the
City's Traffic and Engineering Consultants, saving the costs of these outside consultants.
Duties that are not now being performed that would be accomplished by this position or by other Staff
freed up by this position are as follows:
1) Pavement Management System updates (required for use of Measure Band ISTEA
funding)
2) Updating City mapping
3) Expediting of private development processing. Projects are now being delayed because
of lack of Senior Civil Engineering Staff time for review.
Funding for this higher service level is recommended.
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DESCRIPTION
HIGHER
SERVICE
LEVEL 2
CUMULATIVE
TOTAL
1997 -98
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
$ 359,992
56,873
43,887
43,578
7,447
6.045
S 517,822
$ 38,278
0
4,674
7,680
708
555
S 51,895
$ 0
0
0
0
0
0
0
0
360
0
150
0
0
0
0
0
$ 510
$ (5,0000)
0
(10,000)
0
0
$ (15,000)
$ 58,275
15,000
32,000
267,127
3.99Q
$ 376,392
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Communications
Printing & Binding
Rental/Leases
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Small Tools
Legal Notices
Professional Services
Internal Service Fund
ISF Charge - Vehicle
TOTAL SERVICES & SUPPLIES
$ 1,250
210
3,700
2,000
1,300
160
150
425
5,340
1,600
2,050
200
1,650
o
4,956
6130
$ 31,121
CONTRACT SERVICES
Contract Services General
General Engineering Services
General Traffic Engineering
Inspect Private Development
Assessment District Engr
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Fumiture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$ 4,850
o
$ 4,850
$ 6,250
4.300
$ 10,550
~~::~IQr..::IIIY.:.I]~::::::::::~:~:::::::::::~~::::::~:::::::~::::::~::::::~:~::::~:~:~:::::::I::::::::::::::::::::::'::~:::::::f:::::::::::::::::::::i:::::::::::~::::I:I:::::::::~:::IIIII:::~::~:::::::::::::::::::~:::~::::::::::~:::::::::::~:::::::::::::::~:::::::::::f:::::::I::::::::::::II~m:ln:::::::':::::::::::::::::
(1) The estimated costs for Fiscal Year 1997-98 are actually $874,645. Approximately $61,240 are costs related to various capital
projects. These costs are shown for information only.
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the City's economic base through programs and
activities which focus on business promotion and retention. The goal of this effort also includes
addressing issues related to the revitalization of existing commercial areas in order to protect the
competitiveness of our local economy.
The budget for Economic Development activities for Fiscal Year 1996-97 was $115,996. It is estimated
that the City will spend approximately $110,657 in Fiscal Year 1996-97. The budget necessary to
provide the Current Service Level for Fiscal Year 1997-98 is $136,213. This represents an increase
over the estimated 1996-97 expenditures of $25,556 (23.1%). The majority of the increase in Economic
Development expenditures come.s from the City's membership in the Tri-Valley Convention & Visitors
Bureau (TVCVB) ($27,610). The City is obligated by agreement to participate in the TVCVB in Fiscal
Year 1997-98.
Economic Development activities contained in the Fiscal Year 1997-98 budget include preparing and
distributing quarterly inventory information; economic development reports and various business
marketing materials; attendance at an economic development conference; continued participation in the
Alameda County Economic Development Alliance for Business (EDAB); membership in CALED, a
statewide professional organization of economic development representatives; Tri-Valley Business
Council and the Tri-Valley Convention and Visitors Bureau.
New promotional material will be added to the City's brochure to list major employers in Dublin, along
with updating material on developments in the City.
Pursuant to City Council direction, Staff has also evaluated a higher service level increment to share in
the cost of funding a half-time position to direct the activities of the Dublin Partners in Education
program. The total cost of this program is $25,000. The City share of this program would be $10,000.
Given that the cost of the position exceeds the total funds raised by DPIE last year by more than
$10,000, Staff recommends that the Council not fund this contribution as presented, but rather work with
the School District toward an alternative approach to funding DPIE which more directly benefits school
children.
The recommended budget for this activity for Fiscal Year 1997-98 is $136,213.
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 136,213
(001 )
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
CUMULATIVE
TOTAL
$ 136,213
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.00 1.00
JOB
CLASSIFICATION
Econ Development
Manager
r:;r.iMt: ~::(:(((: :m1.::aea11({ , ::(:,m:$(::aalil1ar ..... .... imiUl:::::::::::m
~:(:f.mQ::::::::{ : r::(::::(a~.(
This increment provides funding to maintain the current level of service of those programs and
activities included in the Economic Development budget. Activities included in the Current Service
Level budget include funding for the Economic Development Manager position; services and supplies
necessary to support the economic development functions; and continued participation in the
Economic Development Alliance for Business (EDAB), CALED and the Tri-Valley Convention and
Visitors Bureau.
During Fiscal Year 1997-98, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6.
High 7.
High 8.
1997 GOALS
Continue to prepare quarterly business inventory reports
Make 400 business retention visits
Host brainstorming sessions with groups of local businesses to identify
ways to maintain visibility of Downtown Dublin
Complete sale of Dublin Blvd. remnant parcels by finding suitable buyer
for property
Analyze impact of sewer/water rates on new development
Target 250 mailings to outside companies
Expand City's economic development brochure
Locate "Welcome to Dublin" sign site
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1995-96 1996-97 1996-97 1997 -98
PERSONNEL SERVICES
Salaries, Full Time $ 72,509 $ 69,598 $ 67,930 $ 73,082
Salaries, Part Time 9,042 0 0 0
Retirement 0 8,455 8,249 8,939
Group Insurance 7,230 7,202 7,293 7,245
Workers' Compensation 357 380 353 380
F.I.C.A 1.040 1.009 985 1.060
TOTAL PERSONNEL SERVICES $ 90,178 $ 86,644 $ 84,810 $ 90,706
SERVICES & SUPPLIES
Office Supplies $ 268 $ 250 $ 300 $ 300
Postage 1,458 2,000 1,389 1,500
Copier Supplies 278 270 286 290
Operating Supplies 49 100 100 200
Advertising 0 3,300 2,400 3,300
Printing & Binding 6,455 2,670 3,000 1,500
Books & Publications 186 150 190 190
Memberships & Dues 350 350 350 350
Mileage/Auto Allowance 1,256 1,500 1,070 1,200
Travel, Conferences & Mtgs 371 1,500 1,500 1,500
Training 0 1,000 0 1,540
Internal Service Charge 1.124 1.332 1.332 1.297
TOTAL SERVICES & SUPPLIES $ 11,795 $ 14,422 $ 11,917 $ 13,167
CONTRACT SERVICES
Contract Services General $ 4.730 $ 14.730 $ 13.730 $ 32.340
TOTAL CONTRACT SERVICES $ 4,730 $ 14,730 $ 13,730 $ 32,340
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 200 $ 200 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 200 $ 200 $ 0
::::::m'''a''':''y:':~''''':''i':::A:''':'cnv'.::"::'::"'':'':"lTY':"':.""}'Q':':'Q".::':S""Y:':,:::;:
N.'.' , '.,. '. ...... .".".... .... ..... ., .' '.'......
::::::::" .:::"....:::"..: ';':::':':';"':::':::" .;.:.;.: :;" ':~:':::" ,:;, .:' :.,.:::.,.::::;::...:.:...., :::.."..:::...:::::::::
:::'::.::....iU:...;:::,::,. :::::.:.,U::.:.::I:.:.~Hltq~.......:,::UU:}....i$j111~III:
;;:;:;::';:;';':'"
.::'.::.j:'9~'$7 .,..:U...:U......:...:.:I...'~l~',~.U'.':'U.}:
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
HIGHER 1
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1
COST BY FUND
FUND ~CREMENT
TOTAL
General $ 10,000
(001 )
CUMULATIVE
TOTAL
$ 146,213
JOB
CLASSIFICATION
Econ Development
Manager
rmtMiF{)
m))$:::~~:um')PQ::%~: :i%:::JJ.r::a:4.$.;~:n~::r~:~:::%~~::T.i..'\
<,',;.;.;.;.:.:.;.
:;;.::::::::::;:;:::;;:::~.
This Higher Service Level finances the cost of a half-time Coordinator/Director for a newly created
position to manage the Dublin Partners in Education program. Funding for this position would be split
among the following organizations as follows:
$10,000 City of Dublin
$10,000 Dublin Unified school district
$ 5.000 Dublin Partners In Education
$25,000 Total
The new director would be expected to conduct fund-raisers and write proposals for funding that
could, in the second year, reduce the contribution by each party in half.
This budget increment will enable the City to meet the following goal previously established by the
City Council:
1997 GOALS
City Council
Priority
High
Work with School District to fund Executive Director for Dublin Partners in
Education
This Higher Service Level is not recommended.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Advertising
Printing & Binding
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contract Services General
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
TOTAL CAPITAL OUTLAY
:?ttlfAEWb11VttYOOST} "", "::': ....
........................................... ..........:.:.....:.:.:.:.:.:.:.:...........:...:.;.;.;.",;,",:.:.:.:.:.:-:.:-:.:.:-:.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.........
HIGHER
SERVICE
LEVEL 1
1996-97
CUMULATIVE
TOTAL
1996-97
$ 0
o
o
o
o
o
$ 0
$ 73,082
o
8,939
7,245
380
1.060
$ 90,706
$ 0
o
o
o
o
o
o
o
o
o
o
o
$ 0
$ 300
1,500
290
200
3,300
1,500
190
350
1,200
1,500
1,540
1.297
$ 13,167
$ 1 Q. 000 $ 42.340
$ 10,000 $ 42,340
$ 0 $ 0
$ 0 $ 0
:~::::~::::::::,:~:~:.:.:::'I :::'I~tm~
.................,... ....
.....................'...........................
. . . . . . . .. ................
.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:
..........................
..................... ....
:~::~::::::~:~~:::::~~~I.::':!~lll,:?::: ....
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DUBLIN INFORMATION. INC.
Enterprise funds are used to account for operations, similar to a private business enterprise. Dublin
Information, Inc. (DII) is a non-profit corporation used by the City to finance the Dublin Civic Center and
to publish and distribute publications of general community interest. Reporting these activities through
an Enterprise Fund allows the City Council to periodically review revenues, expenses and/or net income.
This activity is shown for informational purposes only.
Public Information Activities
In Fiscal Year 1996-97 the City directly provided for the printing and distribution of numerous brochures
and other public information documents. This included publications associated with the following
activities: Recreation, Senior Center and a City Newsletter. Due to a change in the determination by the
United States Post Office of authorized non-profit mailings, the City discontinued the practice of
accounting for the expenditures associated with printing and postage activities as part of Dublin
Information Inc. operations. These activities are included in the operating budgets of the affected
departments for 1996-97 and will continue to be shown in that manner for future years.
Debt Service/Civic Center Activities
The City originally financed the acquisition and development of the Civic Center complex using
Certificates of Participation (COP's) in a lease financing. This financing method results in the sale of tax-
exempt certificates to investors. The Civic Center complex is owned by DII, and the City makes annual
lease payments to a Trustee. The "lease payments" are then used by the Trustee to make principal and
interest payments to the holders of the COP's. Once all of the principal is repaid, the title to the project
will revert to the City.
The City originally issued $11,968,000 in COP's in 1985-86. These Certificates were refinanced in
Fiscal Year 1987-88 with an issue of $17,230,000. This reduced the interest rate on the original issue
and provided additional funds needed for the Civic Center project. A portion of the proceeds were set
aside in an irrevocable escrow account to make all debt service payments on the 1985 issue. In 1996,
the final payment was made on the 1985 COP's and the securities were fully repaid.
In June of 1993, the City issued COP's for a third time. This refinanced the 1988 issue with a
$18,525,000 COP issue. This transaction was undertaken to reduce the interest cost on the outstanding
COP's. The savings of over $600,000 were structured to occur in the first five years of the new issue.
The term of the 1993 issue provides for all payments to be made by the year 2010, which is identical to
the issue it replaced. The COP's may be prepaid without a premium beginning in February, 1999.
The City is legally required to budget the gross debt service payment. For Fiscal Year 1997-98, the total
principal, interest and contribution to the reserve account total $1,599,919. The City makes a
contribution to the Reserve Fund, held by the Trustee, representing the pro-rata amortization of a
premium paid on the primary investment within the Reserve fund. By making pro-rata contributions to
the Reserve Fund, it will ensure that funds are available to the Trustee, as required by the terms of the
financing documents.
The interest earnings on the Reserve Fund are estimated at $105,270 for Fiscal Year 1997-98. This
income will offset a portion of the Lease Payment and Contribution to the Reserve Fund, resulting in a
net debt service payment of $1,494,649. The actual lease payment by the City is budgeted in the
Building Management Activity (1050).
Dublin Information, Inc. also incurs incidental costs associated with the financing, related to Trustee
Services and Arbitrage Calculation Reports. These services are budgeted in the Administrative Services
Activity. Minor incidental expenses related to property tax assessments and corporation filing fees are
identified as an expense in the Non-Departmental Activity (1080).
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PROGRAM
ENTERPRISE FUND
COST BY FUND
FUND INCREMENT
TOTAL
Enterprise $ 1,604,199
Fund
CITY OF DUBLIN
1997-98 PRELIMINARY BUDGET
ACTIVITY
DUBLIN INFORMATION INC
SERVICE LEVEL
CURRENT
CUMULATIVE
TOTAL
$1,604,199
FOR INFORMATIONAL PURPOSES ONLY. ALL
SERVICES & SUPPLIES & CONTRACT SERVICES
ARE SHOWN IN OPERATING BUDGETS AS NOTED.
?motil:'?':::::::?::::::~:??::?
...................,......,.,........
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage (1040-41 Admin Svcs)
Postage (2050 Disaster Prep)
Postage (8040 Rec)
Postage (8080 Sr Center)
Printing & Binding (1040-41 Admin
Svcs)
Printing & Binding (2050 Dis Prep)
Printing & Binding (8040 Rec)
Filing Fees (Non-Departmental)
Property Tax (Non-Departmental)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Trustee/Debt Service Reports
(1040 Admin Svcs)
TOTAL CONTRACT SERVICES
DEBT SERVICE
Interest *
Principal **
Contribution To Reserve Fund***
TOTAL DEBT SERVICE
ACTUAL
1995-96
ESTIMATED
1996-97
RECOMMENDED
1997 -98
BUDGET
1996-97
$ 0
$
$
$
o
o
o
$ 0
631
3,307
200
500
$
$
o
o
o
o
o
o
o
o
o
o
$
o
o
o
o
o
595
6,819
5
14
$ 12,071
o
o
10
10
20
$
o
o
10
10
20
o
o
5
15
20
$
$
$ 6.448 $ 4.365 $ 4200 $ 4260
$ 6,448 $ 4,365 $ 4,200 $ 4,260
$ 916,027 $ 859,319 $ 859,318 $ 829,389
705,000 730,000 730,000 765,000
12.666 12.666 12.666 5.530
$ 1,633,693 $ 1,601,985 $ 1,601,984 $1,599,919
:~:::ilitttg:l~mnitl!lm::::~:~:::~:~:::::::::::::::::::::::::::~:::::~::::~:::~::~~~:~::::::I:::~!I~liltl:~:~:::~:~::::::~':::::t::::::ld:~lgltl:::::::::::::::::::::::::::~:::::::::I::!:~g!I!!:::::::::::~:::::::::::::::::~::I::':~~~I!:::~::::~:~~:~~~~~:~~:~:
For presentation purposes, the interest expense is shown based on the fiscal year paid. As an Enterprise Fund, the Year End
Financial records accrue interest expense and the figures will differ.
-
Actual principal payments are not shown in the Year End Financial Statements because they are capitalized at the end ofthe year.
The Reserve Fund is maintained by the Trustee for the benefit of bondholders. If it is not drawn upon, the total amount is applied to
the final lease payment. The primary investment in this fund was a 5 year Treasury Note purchased at a premium. The premium
amount has been amortized over 5 years and each year the City makes additional contributions to the reserve fund. This will ensure
that when the investment matures, the Reserve Fund will contain the required monies.
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1997-98 CAPITAL BUVGET
I GENE~IMPROVEMENTS
I BUDGET ESTIMATED RECOMMENDED
ACTUAL
I PROJECT TITLE 1995-96 1996-97 1996-97 1997-98
Police Evidence Records Automation $ 12,945 $ 0 $ 0 $ 0
I Building Maintenance Assessment Study 6,700 0 0 0
Network System Upgrade 32,063 12,200 12,993 24,000
Aerial Photography Project 28,835 8,680 8,680 0
I Public Facility Impact Fee Study 8,022 8,500 9,574 0
Civic Center Modification Design Services 0 25,000 0 25,000
Central Data Processing System Upgrade 0 15,000 14,300 18,000
I Civic Center Building Exterior Wall Sealing 0 30,700 30,600 0
Development Services Data Processing 0 40,100 0 40,100
Civic Center Holiday Decorations 0 5,000 3,939 0
I Eastern Dublin Financing Plan 0 75,000 0 75,000
Internet Access - External Gateway 0 22,558 12,305 10,250
Automated Document Storage & Retrieval System 0 0 0 0
I Fire Impact Fee Study 0 11 ,300 10,785 0
Civic Center Roof Replacement Project 0 0 0 63,000
Communications System Upgrade 0 0 0 20,000
I Fire Apparatus 0 0 0 385.000
I FINANCING
I General Fund (001) $ 73,454 $ 145,538 $ 82,817 $ 560,350
Criminal Activity Fund (200) 7,089 0 0 0
Traffic Impact Fee Fund (300) 0 75,000 0 75,000
I Public Facilities Fund (310) 8,022 33,500 9,574 25,000
Fire Impact Fee Fund (320) 0 0 10.785 0
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1997-98 ~APITJ\L BUDGET
CO~Y~ROVEMENTS
PROJECT TITLE
ACTUAL
1995-96
BUDGET
1996-97
RECOMMENDED
1997-98
ESTIMATED
1996-97
Kaleidoscope Center Improvements $ 10,000 $ 0 $ 0 $ 0
Tri Valley Haven Community Service Building 20,000 0 0 0
San Ramon Road Landscaping 27,506 0 0 0
Sidewalk Safety Repair 79,773 50,000 50,000 50,000
Arroyo Vista Handicapped Accessibility Renovations 0 21,910 21,910 0
San Ramon Road Landscape Repair 0 69,395 69,235 73,350
Silvergate Median Landscaping 0 78,030 67,140 98,900
1-580 Beautification Project - San Ramon Road Off-Ramp 0 25,000 2,550 22,950
Stagecoach Road Assessment District Landscape Upgrade 0 10,000 10,000 0
Business Enhancement Sign Program 0 0 0 5,000
Arroyo Vista Project Improvements - Roof Repair 0 0 0 49,597
Arroyo Vista Child Care Center 0 0 0 15,650
Replace Banner Poles - San Ramon Road 0 0 0 11,000
Dougherty Assessment District Fence Painting 0 0 0 24.000
FINANCING
General Fund (001)
Gas Tax Fund (206)
Community Development Block Grant (209)
Traffic Impact Fee Fund (300)
Stagecoach Assessment District Fund (711)
San Ramon Road Assessment District (712)
Dougherty Assessment District Fund (713)
$ 46,179 $ 50,000 $ 50,000 $ 66,000
0 172,425 138,925 176,200
63,594 21,910 21,910 65,247
0 0 0 19,000
0 10,000 10,000 0
27,506 0 0 0
0 0 0 24.000
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1997-98 CAPITAL BUDGET
I PARKS
I ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1995-96 1996-97 1996-97 1997-98
I Heritage Center Renovation Acquisition $ 55,229 $ 0 $ 0 $ 0
Frederiksen School Athletic Field and Play Area Renovatio 0 0 0 0
Wells-Cron School Athletic Field and Play Area Renovation 0 0 0 0
I Nielsen School Athletic Field and Play Area Renovation 0 0 0 0
Mape Memorial Park Renovation 10,500 497,232 430,923 24,152
Shannon Center Window Replacement 0 16,540 15,297 0
I Heritage Center Master Plan 0 4,000 4,000 0
Heritage Center Parking Lot 0 25,000 3,215 47,750
Dublin Swim Center Chlorine System Replacement 0 21,180 19,779 0
Shannon Center Interior Painting and Wallpaper 0 16,075 0 34,000
I Dougherty Hills Park Slope Repair 39,246 405,739 447,215 113,400
Old St Raymond's Church Floor Repair 0 6,700 4,473 0
Shannon Center Floor Coverings Replacement 25,083 0 0 14,860
I Dublin Swim Center Exterior Painting and
Fence Replacement 0 0 0 0
Camp Parks Soccer Field 20,000 20,000 0
Dublin Swim Center Deck Replacement 3,055 0 0 22,080
I Dublin Elementary School Athletic Field Renovation 0 34,140 8,600 0
Dublin Swim Center Boiler Replacement 0 0 0 0
Dublin Sports Ground Renovation 192,628 0 0 0
I City Park Master Plan 0 0 0 80,000
City Park Phase I 0 0 0 159,460
Dublin Ranch Phase I Neighborhood Park 0 0 0 0
Dublin Heritage Center Improvements 0 0 0 73,000
I Mape Memorial Park Pedestrian Bridge 0 0 0 47,000
Shannon Park Pedestrian Pathway 0 0 0 7,800
Shannon Park Subdrain 0 0 0 0
I Valley High School Community Gymnasium 0 0 0 0
I FINANCING
General Fund (001) $ 98,003 $ 492,734 $ 513,264 $ 192,140
I Community Development Block Grant Fund (209) 7,520 68,474 60,133 8,341
IDA Fund (211) 0 0 0 47,000
Park Dedication In-Lieu Fund (215) 211,220 472,743 367,450 136,561
I Measure AA Bond Fund (218) 8,998 0 0 0
Measure D (224) 0 12,655 12,655 0
Public Facility Impact Fee (310) 0 0 0 239.460
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INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to replace equipment when the
current inventory is used and no longer functional. Each department budgets within its own operating
budget for the amount of equipment usage based upon a predetermined rate. That charge to the
General Fund becomes income to the Internal Services Fund, offsetting its operating costs and
reserving funds for the future replacement of equipment. The fund is also used to facilitate on-going
maintenance and operation of equipment serviced by the fund; for example, gasoline, tires and other
operating costs for City vehicles are also captured within this fund.
The Auditors in accordance with governmental accounting procedures treat this activity as an Enterprise
Fund or a Proprietary Fund. As such, the Budget data is presented for informational purposes only.
Typically within this type of fund there will be fluctuations from any budget estimate. For example, if the
Police Vehicles log more miles than estimated, fuel expense may be more than the estimate. These
costs are recovered from charges to the Department. Included in the Annual Financial Report prepared
by the Auditors is an analysis of the activities within the fund, including operating statements.
The estimated expenditures in Fiscal Year 1996/97 are $259,045. This includes an accounting charge
for depreciation of the vehicles and equipment. The original budget for this activity was $288,082 and
the Depreciation line item is estimated to be approximately $8,039 less than the budget. The primary
reason for the difference is due to the date the new 1996 Police Vehicles were placed into service and
the fact that one new Police Vehicle was not delivered prior to June 30, 1997. The City also experienced
lower rates for gasoline than were assumed when the original budget was prepared.
The estimated budget for Fiscal Year 1997/98 is $266,250 including an accounting charge of $165,996
for depreciation. The Services and Supplies portion of the budget is $14,994 more than the estimated
cost for 1996/97. The increase is primarily related to increases in vehicle maintenance and gasoline
costs, including the addition of one police patrol vehicle.
The depreciation charges for vehicles are charged based on a monthly rate based upon the life of the
vehicle. Police vehicles are amortized over a three year period. The Public Works trucks are amortized
over an eight year period. Most computer PC workstations are amortized over four years and copier
equipment is over five years. The depreciation charges result in reserve funds to be used for a
replacement. The fund is also utilized for copier and data processing equipment maintenance
agreements.
The 1997-98 Internal Service Fund includes the following replacement projects: 1) replacement of one
386 Personal Computer purchased in 1991. 2.) Replacement of the Shannon Center copier purchased
in 1991. 3.) Replacement of the Civic Center Postage Machine purchased in 1991.4) Replacement of
four desk top ink jet printers with color ink jet printers. The printers will be accessible from the network
and distributed located in: City Clerk Office; Finance / Parks & Community Services; Police; and
Development Services. The budget also provides an allowance for unscheduled replacement of up to 2
printers and 2 monitors.
This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1997 -98 PRELIMINARY BUDGET
PROGRAM
INTERNAL SERVICES
SERVICE LEVEL
N/A
ACTIVITY
INTERNAL SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
Intemal SVC5 $ 266,250
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
CUMULATIVE
TOTAL
$ 266,250
~:nr..t:::::m)):m):::m)::n:)::~t~~~::),:~a.$I.,-o.'ttm:~:m::m:):t~)::::"::MG~l$Q~~mt::~:m:
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1995-96 1996-97 1996-97 1997-98
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 252 $ 500 $ 250 $ 300
Operating Supplies 25,491 37,060 28,110 42,164
Repairs & Maintenance 31,486 34,560 31,200 32,090
Filing Fees 0 0 0 0
TOTAL SERVICES & SUPPLIES $ 57,229 $ 72,120 $ 59,560 $ 74,554
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
CAPITAL OUTLAY
Machinery/Equipment $ 194.911 $ 66.950 $ 58.512 $ 25.700
TOTAL CAPITAL OUTLAY $ 194,911 $ 66,950 $ 58,512 $ 25,700
DEPRECIATION & REPLACEMENT $ 127,432 $ 149,012 $ 140,973 $ 165,996
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IMPROVEMENT ASSESSMENT DISTRICT
The Independent Auditors in the preparation of the Comprehensive Annual Financial Report identify the
financial data related to servicing debt on Assessment District obligations as part of an Agency Fund.
An Agency Fund is used by the City to account for assets held by the City in a fiduciary capacity. These
funds carry out the specifications required by trust indentures, ordinance, or other regulations.
Revenues are collected and expenses made in accordance with these legal documents. This section of
the Budget has been presented for informational purposes.
In the case of the Assessment Districts the City has an obligation only to advance Reserve Funds
funded by the original issue and to initiate foreclosure in cases where payment of the assessment is
delinquent. The Auditors have suggested that the accounting of these funds be presented only for
informational purposes and not for the purpose of adopting a budget. An Assessment District is unique
in the fact that City funds are not at risk, and the City merely acts as a conduit to process the monies
collected. Funds collected from these Property Tax Assessments are forwarded to the Trustee.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DI$TRICT
This is a debt service fund, which makes payments on bonds issued to construct a portion of the Dublin
Boulevard Extension improvements. A total of $2,350,000 in bonds were originally issued on June
2,1992. As of July 1, 1997, a total principal amount of $2,136,000 remains outstanding. The current
debt service schedule provides for the full retirement of these bonds in the year 2012.
Each year the City requests that the County Tax collector place on the annual property tax bill an
amount necessary to pay the principal and interest. The Assessments are only levied on properties
within the Assessment District, which receive a benefit from the improvements. The Trustee also holds
a reserve fund, which can be called upon in the event of a default. If this never occurs the amount in
reserves will be applied to the final debt service payment. At the present time the City is not aware of
any parcels which are delinquent and all assessments levied have been paid.
A separate schedule has been included, which presents an estimate of financial activity for this fund in
Fiscal Year 1996-97 and Fiscal Year 1997-98.
As previously noted, this information is presented for informational purposes, since these activities are
not a direct obligation of the City of Dublin. Staff anticipates that sufficient monies will be available to
carry out the transactions required under the bond documents and applicable laws.
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