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HomeMy WebLinkAboutItem 4.01 Draft Minutes 06-25-1997 .. '. . <t. ADJOURNED REGULAR MEETING - Tune 25, 1997 An adjourned regular meeting of the Dublin City Council was held on Wednesday, June 25, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:04 p.m., by Mayor Houston. + ROLL CALL PRESENT: Councilmembers Burton, Howard, Lockhart and Mayor Houston. Cm. Barnes arrived at the meeting at 6:47p.m., during the Staff presentation on the CIP. ABSENT: None + PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. + CONSENT CALENDAR 6:06 p.m. On motion of Cm. Burton, seconded by Cm. Lockhart,.,and by unanimous vote (Cm. Barnes absent), the Council took the following actions: :: (4.1) NO Minutes were agendized for approval; Authorized (4.2 330-20) Staff to appropriate to Reserves, any Revenues in excess of Budgeted Expenditures as of June 30, 1997; Approved (4.3 600...40) Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and the International Association of Firefighters, Local 1885, AFL-CIO; Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and T. J. Welch; and Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and Lorelei Wade; CITY COUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 269 ITEM NO. 4. J, Recefiiveded(4.h4 600-40) thdae~imalh Cohntrol Colarntract Servie~ RevieWI rehpoalrtl beandh .- ..i eon rm t e recommen hon t at t e regu contract reVIew eye est e same as the contract for Police Services; + PUBLIC HEARING PROPERTY RELATED FEE: STORM WATER/REFUSE SERVICES 6:07 p.m. 6.1 (1030-20) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and advised that each year at this time, a public hearing is held to set the fee for the Storm Water Utility Fee, which has in the past, paid for the City's program to reduce storm water runoff pollutants. This year, the fee is being reduced by 50% and will only pay for the refuse related costs of the program which are the street sweeping and storm drain catch basin cleaning. The proposed storm water management program for IT 1997-98 totals $90,395, including delinquency and the cost of fee collection. The proposed fee for IT 1997-98 will be $7.30 for a single-fanilly property, which again, is approximately 50% less than the fee of $14.72 per single-family property that was chB18ed in prior years. em. Burton congratulated Mr. Thompson for dropping the fee 50%. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent), the Council adopted . .' RESOLUTION NO. 80..97 APPROVING AND ESTAJlUSHING PROPERlY RBA1BJ STORM WATER...REFUSE fEE + Mayor Houston announced that Item 6.4 would be heard out of order and put before Items 6.2 and 6.3. + . CITY COUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING dune 25, 1997 PAGE 270 . . . PUBLIC HEARING LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM 6:08 p.m. 6.4 (580-40) Mayor Houston opened the public hearing. Chief Thuman explained that the United States Department of Justice, through its Bureau of Justice Assistance awarded $13,999 to the City of Dublin through a Local Law Enforcement Block Grants Program. This program allocated funds based on the number of Part I crimes reported during calendar years 1993 through 1995. The purpose of the program is to provide local government with funds to finance projects to reduce crime and improve public safety. Staff recommended that the funds be expended to offset a portion of the salary of the bicycle officer. Mr. Ambrose clarified that the bicycle officer position was never funded with General Fund monies. Cm. Burton asked if there was significance to the odd amount of $13,999. Chief explained that it was based on a formula and it just came out to this amount. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Burton felt that use of the bicycle officer is a good one. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 81 - 97 APPROVAL OF APPROPRIATION OF BLOCK GRANTS FUNDS + CTIY COUNCIL MlNUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 271 PUBLIC HEARING - ADOPTION OF RATE ADJUSTMENTS FOR GARBAGE COLLECTION/DISPOSAL/RECYCLING SERVICES PROVIDED BY LIVERMORE DUBLIN DISPOSAL 6:13 p.m. 6.2 (810-30) Mayor Houston opened the public hearing. Administrative Services Director Rankin presented the Staff Report and advised that eurrent garbage rates became effective January 1, 1996. In accordance with the Agreement with Livermore Dublin Disposal, the adopted rates were scheduled to be reviewed for a rate adjustment July 1, 1997. The amount of the allowed adjustment is to be calculated in accordance with a specific formula. The actual percentage of increase depends on the type of service received. In all rate categories, the proposed City of Dublin rates are less than the average of the agencies surveyed. Mr. Rankin advised that in accordance with the requirements of Proposition 218, approved by voters in November of 1996, notices were mailed to all 7,856 parcel owners on May 9, 1997. Proposition 218 criteria specifies that at the public hearing, the City must consider all protests against the proposed fee or charge. If the written protests against the fee or charge are presented by a majority of owners of the identified parcels, the City shall not impose the fee or charge. Mr. Rankin explained that at the time the Staff Report was prepared, the City had . received a total of 10 protests from 4 property owners. Also, a letter was received from Ron Nahas who has an ownership interest in several multi-family units in the City of Dublin. At some of the properties, he has installed trash compactors which are serviced under the Drop Box rate category. Mr. Nahas has suggested that the fee eharged for eornpacted waste be levied based upon the actual weighed tonnage. . Mr. Rankin stated at the present time, the fees are collected based upon the container size. This is true for all rate categories and from a pure financial cost standpoint, the individual customer has an incentive to select a container size which most closely meets their actual need. Otherwise, they may wind up paying costs for a volume which is not actually used. With a Drop Box or Compaetor, this is further complicated by the fact that the customer may own the container and changing sizes represents a capital cost. Mr. Rankin stated given the timing of the receipt of this request, it was not possible for Staff to determine how the proposal might affect the total rate base. Although Staff 'intends to continue to discuss alternatives with LDD, no change is recommended at this time. CITY cOUNCll. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 272 . . Mayor Houston asked what the cost was prior to dropping them the last time. Mr. Rankin stated he didn't know per rate category. In 93-94 it was $110 and then up and then down again. It's about $7 lower than the 95-96 assessment. The cumulative impact is we are still lower than we were in 95-96. Cm. Burton asked questions regarding the Rafanelli & Nahas situation. He is using a eompactor. If we could improve the rates we should consider it. Mr. Rankin stated he and also Desi Reno had eonversations with them. The rates are all based on averages. Rates are based on a number of factors. The way it's designed, it's comparable. The revenue has to be captured somewhere in the rate base. . Cm. Burton stated he just wanted to make sure we had discussed this properly. Desi Reno, General Manager of LDD stated he felt Mr. Rankin did a very thorough job in his analysis. He has contacted Mr. Nahas who has a 30 yard compactor. They pick up on Tuesday and again on Friday. Because the Tuesday pick up follows a weekend, the bin is very full. Then on the Friday pick up, it's usually only partially filled. They have looked at switching to a 15 yard compactor and maybe switching the days of pick up. Their garbage is very dense. Mr. Reno stated he had brought Stu Clark, a new manager into Mr. Rankin's office to introduce him. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by em. Lockhart, ap.d by unanimous vote (Cm. Barnes absent), the Council adopted ' : RESOLUTION NO. 82 .. 97 AMENDING THE SCHmULE OF SERVICE RATES FOR INTEGRATED SOUD WASTE SERVICES AND ESTABUSHING MINIMUM SERVICE LEVEL FOR RESIDENTlAL CUSTOMERS + . CI1Y COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 273 PUBLIC HEARING ASSESSMENT FOR BASIC GARBAGE/RECYCLING SERVICES 6:28 p.m. 6.3 (810-30 Mayor Houston opened the public hearing. . Administrative Services Director Rankin advised that the annual fee for the cost of Basic Residential Garbage Service is collected on the property tax bill. The City has been providing the current mandatory residential garbage and recycling services since July 1, 1993. The proposed 1997-98 annual assessment is $114.90 per household, which represents an increase of approximately 2% over the assessment levied for 1996-97. Customers who request services beyond the Basic service are billed directly by Livermore Dublin Disposal. Mr. Rankin discussed the specific criteria required as a result of the passage of Proposition 218. At the time the Staff Report was prepared, the City had received a total of 8 protests from 3 property owners. Mr. Rankin advised that the annual assessment is actually proposed to be less than the amount the City will pay to the Company and Dublin's rates are favorable when compared to the surrounding cities. Mr. Rankin reminded everyone that we have a curbside cleanup coming up this Saturday. . No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent), the Council adopted RESOLUDON NO. 83 - 97 APPROVING AND ESTABUSHING'THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCUNG SERVICES FEES FOR ASCAL YEAR 1997-98 + .- CITY cOUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 274 . . :. PUBLIC HEARING - 1997-98 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (1996-2001) 6:31 p.m. 6.5 (330-40) Mayor Houston opened the public hearing. City Manager Ambrose presented the Staff Report and advised that the updated costs for the Five-Year CIP totals $29,542,917, including costs incurred in prior years for those projects that are part of the Capital Improvement Program. Projected costs for the remaining four years of the CIP total $23,105,547. A total of 17 new projects have been included in the Update to the CIP for the remaining four years. The CIP also identifies projects which are unfunded or underfunded totaling $24,190,962. The recommended Capital Improvement costs for IT 1997-98 total $5,273,637. Mr. Ambrose reviewed each program area, including: General; Community Improvements; Parks and Streets. Mr. Ambrose advised that one project that is not included in the CIP which the Council may need to consider during IT 1997-98 is the completion of tenant improvements and remodeling of the Civie Center to accommodate additional Staff associated with the City's growth. Once the costs are known, this project may require a budget adjustment if it is to proceed during IT 1997-98. The Parks & Community Services Commission has reviewed those projects included in the Parks & Community Services Program of the CIP. The Planning Commission reviewed the proposed Update at their meeting last night and determined that the projects included in the Update are in conformance with the City's General Plan. The projects that have been included for funding in the CIP Update address the City's infrastrueture needs in the foreseeable future, and will enhance the quality of life for residents, businesses and visitors. Mayor Houston asked how long the pedestrian bridge at Mape Park will take and when the project will start. Mr. Thompson stated it will probably take a couple of months to prefabricate the bridge. Mr. Ambrose stated it was up to the Couneil, but they may wish to delay until after the park reopening in August. CITY COUNCIL :MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 275 Mayor Houston asked that Staff find out more information so the Council could discuss . it at a future meeting. . Cm. Barnes arrived at the meeting at 6:47p.m. Mr. Ambrose stated Staff will bring a report to the Council on July 15th regarding the 3 task forces in order to move ahead. Mayor Houston commented on the Camp Parks Soccer Field, it is moving forward and will be able to be used this Fall. We may want to look at this site more closely with regard to fields on an interim basis. This might be a great way to bridge the gap during the next couple of years. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 84 - 97 ADOPTING THE 1997-98 UPDATE TO THE 1996-2001 AVE-YEAR CAPITAL IMPROVEMENT PROGRAM ." + RECESS At 6:55 p.m., Mayor Houston called for a short break. The meeting reconvened at 7:11 p.m. with all Councilmembers present. + PUBLIC HEARING ADorn ON OF 1997-98 ANNUAL BUDGET & FINANCIAL PLAN 7:12 p.m. 6.6 (330-20) Mayor Houston opened the public hearing. City Manager Ambrose advised that the total recommended appropriations for Fiscal Year 1997-98 are $25,930,199. The total anticipated Net Expenditures are $23,653,529. The Budget has been prepared in accordance with the direction provided by the City Council during its February 1997 Budget Preparation Study CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 276 . . Session. Existing Landscaping Assessment District fees have been frozen for FY 1997- 98 with the exception of the Santa Rita Landscaping Assessment District in which the City will be charging a fee for the first year. The budget is also predicated upon a reduction in the Storm Water eontrol fees. The total recommended appropriations for FY 1997-98 are $25,930,199 and appropriations are allocated: Operating Budget Debt Service Capital Improvements Internal Services Fund TOTAL ANTICIPATED EXPENDITURES $18,379,892 1,599,919 5,273,637 266.250 $25,519,698 $410,501 $25,930,199 Appropriations to Reserves TOTAL 1997-98 APPROPRIATIONS The Preliminary Budget is funded by $25,685,745 in current year projected revenues and $244,454 in restricted reserve funds. . Cm. Lockhart stated as a rookie when she got her hands on the budget, it was pretty scary. It was, however put together very well. She thanked Staff for the manner in which things were explained and the amount of detail provided. Mayor Houston explained that the Council chose to look at last years budget as a base line and the higher service levels would be discussed this evening. Joy Cadone, 7669 Ashford Way stated she was here in 2 roles. She is a Dublin resident and loves it, and she is Assistant Librarian. She thanked the City for all the years of support for the Dublin Library. They have struggled with the cuts in funding and she thanked the City of Dublin for its support. Dublin was the very first City to provide extended services to the community. Several cities have followed suit. We have also done a wonderful job with our Police Services. Her dog is licensed and neutered and she stated she hopes it never ends up at the Animal Shelter. The Friends of the Dublin Library was voted organization of the year. . Ruth Freis, 1520 Catalina Court, Livermore representing Resources for Family Development, thanked the City Council for the wonderful opportunity given last year to serve the families of Dublin. She briefly told the Council that all the goals and objectives they had set for themselves had been met. CITY COUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 277 Cm. Burton asked if there is a phase of their organization that wouldn't be a program . area where we could contribute. Originally Dublin did not want to be involved in programming. Programs can get beyond the scope of the community. A single project area would be preferable such as a capital improvement or something of that nature. Ms. Freis stated they look at this as a service identified for the City of Dublin only. They have no capital improvement types of projects under their direction. They don't build buildings, but support what's already here. They recruit new providers. They are having a difficult time attracting qualified people in the field. Dublin will certainly be impacted by the classroom reduction program and smaller class sizes. The impacts of this on childcare will be great. More people are going into the teaching field, leaving a void in childcare leaders. Cm. Burton suggested they approach the City of Dublin with a SPeCific project request rather than for just general programming. We need to look out that we don't get into social programs. Mayor Houston read a statement from Karen Dyer, 6829 Sage Court: 'Thankyou for your past support of the Librmy &- your recognition of its importance as an invalUilbJe community asset &- resource. Your continued support is also ve.ry much appreciated. " Cheryl Matthews, 3707 Mohr Avenue, Pleasanton, Assistant Superintendent spoke about the DPIE request for a partnership in funding for a director for this program. She gave a background of the program which began 5 years ago. Good schools mean good business. This organization has accomplished a lot. The Crayons to Computers warehouse is out at Camp Parks and the building was donated by NASA and houses surplus materials. They get tons of computers donated each year that are rebuilt and put into the classrooms. It has gone far beyond what they anticipated it to be. This is primarily a volunteer organization. Pleasanton has a similar program, even though it is much larger. They feel we could go far with a part time position who eould go into fund raising efforts by writing grants, etc. Volunteers only have so much time and energy to donate. She requested that the City consider funding this for 2 years. She felt this is worth looking at again. The School Board approved their portion of funding last week. We have 5 California Distinguished schools in Dublin. She hoped the City Council would reconsider funding this. Karen Sevilla, PEP coordinator and Katie Young who just finished 5th grade at Frederiksen thanked the Council for funding the program. They need to get some fresh volunteers, replenish supplies, etc. Presented by Center for Human Development out of Concord. They are similar to the DARE program, but it's presented by parent volunteers who team teach. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 278 . . . Cm. Barnes asked how many volunteers they have. Ms. Sevilla stated they have 9 at Frederiksen, and 4 or 5 each at Murray, Nielsen and Dublin Elementary. Katie Young relayed some of the things she had learned from the PEP program. She stated it teaches them how to avoid drugs that can harm them. The parents teach them a lot about drugs. Sherry Beetz, Principal at Frederiksen, stated she supports this program. The parents do a great job and it has been a very beneficial program. Lynne Baer with DFA thanked the City Council for past support and hopefully for their continued support. Cm. Burton asked about their next projects. . Ms. Baer advised that opening August 7 will be the artist residency at Stoneridge Mall. They got a grant to have 3 artists come out and work on shopping eenter culture. They are eontinuing to find artists for art in the parks. They're redoing the cases for the lobby. The identified FY 1997-98 Budget requests for funding by various community groups/ organizations, included: Dublin Partners in Education = Staff did not recommend that the City fund a contribution of $10,000 for supporting DPIE overhead at this time given that the cost of the Director exeeeds the total fund-raising cOriducted:,by DPIE in the last year. Staff recommended that the City work with the School District to identify ways that the City could assist DPIE in supporting its programs. Dublin Fine Arts Foundation;:::: Staff recommended that the City Council fund the $10,000 requested by DFA. Resources for Family Development = Staff recommended that the City Council fund RID's request of $12,000. Tri - Valley CommunitY Television = Staff recommended that the City Council fund CTV's request in the amount of $23,611. . CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR :MEETING June 25, 1997 PAGE 279 Dublin Substance Abuse Council = Staff recommended that the City Council fund the . Dublin Substance Abuse Council request in the amount of $5,000 ($2,500 for Dry Grad Night) and $2,500 for Red Ribbon Week. Dublin Unified School District/Parent Education Program (P.E.P.) = Staff recommended that the City Council fund their request in the amount of $4,830 to expand the program to the new Dublin Elementary school, as well as to recertify volunteers at existing program sites. Mr. Ambrose stated he recommended that the Council fund $160,000 in higher service level requests. Detailed descriptions of the Higher Service Levels were included in each appropriate Budget Activity. The Council reviewed the Budget by major category and discussed the recommended higher service levels. City Council Budget: a) Red Ribbon Week/Dry Grad Night ($5,000) Approved , b) Parent Education Program PEP ($4,830) Approved City Manager/City Clerk Budget: a) One-half time Office Assistant II ($25,672) Approved . Police Services Budget: a) School Resource Officer ($137,717) NOT Approved Mayor Houston stated there will be some effort to discussing this as a phase in with Dublin Unified School District. Mr. Ambrose stated we tried to look at police/school needs that are not being met. Public Works Administration Budget: a) One-half time Office Assistant II ($28,522) Approved Health & Welfare Budget: Child Care a) Contribution to Resources for Family Development ($12,000) Approved Cultural Activities a) Contribution to Dublin Fine Arts Foundation ($10,000) Approved CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 280 .~' " ,-.." . . . Parks & Community Services Budget: a) Expansion of Afterschool Recreation Program to Dublin Elementary School ($15,509) Approved b) Teen Basketball League ($3,303) Approved c) Part Time Temporary Gym Attendant ($2,277 net cost) Approved d) Park Dedication for Mape Memorial Park and Two Outdoor Concerts at Dublin Civic Center ($5,319) Approved Mr. Ambrose stated the increased amount for Library service to support additional hours actually maintains the same level of service we are already receiving from Alameda County. We could be looking at additional costs next year. Mayor Houston stated a library task force will be formed in the upcoming months. Cm. Lockhart questioned the Heritage Center costs and asked if we are opening on weekends. Ms. Lowart stated funding was included if people ask for this. Mayor Houston asked about the issue of crossing guards for Dublin Elementary. He would like to have this monitored and work with the School District. Staff should stay on top of this so we don't have a situation like Murray. Mr. Ambrose advised that District staff wants to evaluate using school volunteers. Community Development Budget: a) Establishment of Downtown Task Force ($4,000) Approved b) Contract Office Assistance for Building Official ($31,~~0) Approved c) Phase II of Telecommunications Policy ($25,000) Approved Mr. Ambrose advised that we are getting a number of requests to string cable along city streets. This is such a technical area, we need some additional expertise. Engineering Budget: a) Senior Civil Engineer shows negative cost (-$55,607) Engineering cannot keep up with the activity going through planning right now. b) Engineer's Aide ($42,255) Approved em. Burton asked if we will have the courage when growth levels off to adjust this. This is the idea of flexibility in being a contract city. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 281 Mr. Ambrose stated our 2 Public Works Inspectors are working a substantial amount e of overtime. Economic Development Budget: a) One-half Consultant for DPIE ($10,000) not recommended by SfBfffor funding Mayor Houston stated he is on the Board of Directors and feels this program has come a long way. This person will not only establish contacts and relationships with the business community, but also bring in more grant money. He would like to see the amount funded to match the other groups. He would also like to see DSRSD participate as well. Cm. Burton stated Fred Lewis who is also on the Board called to say they are looking for $10,000 this year and $5,000 next year. Mayor Houston felt this is a wise investment. Cm. Barnes stated they had all been lobbied quite a bit. This can be revisited to make sure it works. She also would like to see DSRSD get involved. Mayor Houston summarized he would like to take $10,000 out of contingent reserve to fund this. The Council concurred. e Economic Development Budget: a) One-half Consultant for DPIE ($10,000) Approved Mayor Houston summarized that even though they went through this pretty quick, they have already spent a considerable amount of time ~lier in the year. When he first got on the Council, this was a 2-day process. ' Cm. Barnes commented from the time they received the Budget, they had had ample time to review the document and were able to ask questions of the City Manager. Cm. Howard asked what the Tri- Valley Convention Bureau does for us. Greg Reuel explained their main contribution is they are the joint agency that markets the area for convention and business activities that are here. This is as opposed to a single business trying to recruit. They combine Livermore, Pleasanton and Dublin resources to market the area. Our greatest asset through this is probably our hotel and future hotels. We have extremely good occupancy with the Dublin Park Hotel but when it comes to weekends there is a substantial drop off with usage. This .. e.. CITY cOUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 282 .' , . . . . organization goes out and tries to find conventions to come in and use our services. They just sent out a release that they are now working as a team trying to get the California Mens Bowling Association to hold their event here. They will book 1900 rooms over the time period of this tournament. Mr. Ambrose stated we haven't been a member long enough to really evaluate whether or not it is paying off. Cm. Lockhart asked if this would be considered a marketing tool for Eastern Dublin. Mr. ReueI stated this is correct. The hotels that are looking feel it is an essential ingredient to have some kind of a bureau marketing the area. Cm. Burton stated he is in favor of having us participate in order to get it going. Mayor Houston stated they are more than happy to give a tour of their operation and to show what they are doing. Cm. Lockhart asked about the community volunteer projects listed under Health & Welfare, Public Works. Mr. Thompson explained we do this each year and it is an ongoing project. A lot of them have to do with Eagle Scout projects. It is mostly a youth type thing. We have a list of things we try to work into this program. em. Lockhart noted in looking at our special events under Culture & Leisure Services, we haven't increased the budget for St. Patrick's Celebration, but we need to keep in mind if we are going to improve the celebration, we'll probably need to increase the budget. ' Mr. Ambrose stated this event is a collective effort on the part of the entire department. We may need an additional person devoted solely to special events. Staff could come back with some kind of a proposal onee the committee has met a couple of times. Mayor Houston felt as a plaee holder for right now he recommended we double the $10,000 amount to $20,000 and if we don't use it, this is even better. This will show the committee we are serious. Mr. Ambrose stated this budget also includes other special events. The 10,000 figure is not dollars, but rather number of participants. CITY COUNcu. MlNUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 283 Cm. Barnes stated we're asking citizens to come and participate in the planning and if . it costs more money it will come back to the Council. She would like to see what the community wants. Mr. Ambrose stated not including Staff time we spent about $13,700 out of Parks & Community Services. This does not include Public Works or Police expenditures. Cm. Barnes stated she would rather hold off until we see what the community wants. Ms. Lowart stated every year they have an initial planning meeting and notify all the service groups. Usually about 2 show up. We can expand our mailing list. A report will be brought back to the Council related to the running race. Cm. Barnes suggested we bite the bullet and run an ad. We could ask people to come and join us as we plan. Cm. Lockhart commented on the $4,000 to fund expenses for the downtown study task force. This is great. She asked if the other task forces will happen at the same time. Mr. Ambrose and Ms. Lowart stated there are funds in the CIP for the parks task force independent consultant and hopefully a concept will be brought to the July 15 City . Council meeting. Goals and objectives included 3 separate task forces. Mayor Houston asked about the status of Iron Horse Trail improvements. Mr. Thompson stated we have applied for additional monies. Mr. Ambrose stated we are in the grant application proc~s. This is probably the most expensive portion of the trail because it involves crossing 3 streets. It's pretty expensive; we're looking at about $600,000. Mayor Houston felt the task forces can talk about expanding the Camp Parks Soccer Fields. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council with the addition of funding of $10,000 for DPIE, adopted . CITY cOUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 284 . . . RESOLUTION NO. 85 - 97 ADOPTING A BUDGET FOR THE CITY OF DUBUN FOR ASCAL YEAR 1997-98 + ADOPTION OF APPROPRIATIONS LIMIT FOR 1997-98 8:28 p.m. 8.1 (330-20) Administrative Services Director Rankin advised that each year, the City Council is required by State Law to adopt an Appropriations Limit in eonjunction with the annual Budget process. The 1997-98 Appropriations Limit is calculated by multiplying the adopted Appropriations Limit calculated for the prior year by a factor reflecting growth increases. The 1997-98 proposed Limit is $41,167,504 and only $13,664,577 in 1997-98 Appropriations are subject to this Limit. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLunON NO. 86 - 97 ADOPTING AN APPROPRIATIONS UMIT OF $41,167,504 FOR ASCAL YEAR 1997-98 + OTHER BUSINESS Council Calendar (610-05) , . Mr. Ambrose advised that the Council's July calendar had been distributed. There will be a Council meeting on July 1st. Cm. Burton stated he would be gone and not in attendance at that meeting. + Council Committees (610-05) Cm. Burton asked who the second alternate was on the CMA Board. There is a meeting on July 24 at 3:30 p.m. He is the representative on this Board. Cm. Barnes is the alternate and she will be at the League conference in Monterey. Staff advised that there is only one alternate. CTIY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 285 em. Burton requested that Staff notify them that no one will be able to attend the July 24 meeting. Cm. Burton asked Staff to contact the Alameda County Housing Authority and request that a packet related to the July 9,8:00 a.m., meeting be sent to his alternate Cm. Barnes. + A.QJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:33 p.m. + Mayor ATTEST: City Clerk CITY COUNcn.. MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 286 . .' . . . . REGULAR MEETING - Julv 1. 1997 A regular meeting of the Dublin City Council was held on Tuesday, July 1, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 p.m., by Mayor Houston. . ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: Councilmember Burton left the meeting at 7:20 p.m. . PLEDGE OF ALLEGIANCE Mayor Houston led the Council, staff and those present in the pledge of allegiance to the flag. . INTRODUCTION OF NEW EMPLOYEE 7:05 p.m. 3.1 (700-10) Police Chief Thuman introduced new Deputy Joe Tolero who was formerly assigned to the AC Transit Patrol. Deputy Tolero stated he had been here for 12 years and remembered back to when he went through the Academy. Prior to graduation you eompleted a wish list and then you usually ended up at Santa Rita. It was his wish and hope to get to Dublin. He started here in March. Citizens out here wave to you with all 5 fingers. He felt Dublin is the best there is. .. . APPOINTMENT OF STUDENT MEMBER TO PARKS & COMMUNITY SERVICES COMMISSION 7:07 p.m. 3.2 (110-30) Mayor Houston advised that the Parks & Community Services Commission has recommended that Justin Schmidt be appointed as the Student Representative on the Commission for Fiscal Year 1997-98. Justin stated it is a real honor and he looks forward to what he can offer. He's lived in Dublin all his life. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 287 On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the . Council confirmed Justin Schmidt's'appointment to the P&CS Commission. . CERTIFICATE OF APPRECIATION 7:08 p.m. 3.3 (610-50) Mayor Houston presented a Certificate of Appreciation and a Quill Writing Pen to Wanjiku Kamau, who served as the Student Representative on the Parks & Community Services Commission from July 1996 through June 1997. Wanjiku advised that she will be Student Body President next year at Dublin High. . Award to DPS Sergeant Chavarria (150-20) Chief Thuman reported that on Saturday evening something special happened tp one of our officers; recognition by Dublin Lions Club annual public safety officer of the year award, AI Chavarria. He started with the Sheriff's Department in 1965 and was promoted in 1971 to Sergeant. He has been involved mostly as a criminal investigator, and is one of the hardest working individuals he has ever come into contact with. He always leads by example. He is a true asset to the City. . Sergeant Chavarria stated it was quite an honor to receive the award Saturday. We can all share in this. He has always been proud to work in Dublin. He is always whistling and enjoys getting up each day and going to work. He has been here 11 years. . CI1Y COUNCIL MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 288 " .-,:, . Adopted (4.4 630-30) RESOLUTION NO. 87 .. 97 RECmNG THE FACTS OF THE SPECIAL MUNICIPAL ELECTION HELD ON JUNE 3, 1997, DEClARING THE RESULTS THEREOF, AND SUCH ornER MAlTERS AS ARE PROVIDED BY LAW Authorized (4.5 580-40) Staff to apply for the Federal Local Law Enforcement Block Grants Program and approved Budget Change Form authorizing the transfer of $1,436 in matehing funds from the City's Contingent Reserve; Authorized (4.6 600-30) the City Manager to execute agreements with: 1) ABAG for Website Hosting Services; and 2) DUNET for Internet Service Provider (ISP) Services; Adopted (4.7 600-30) RESOLUTION NO.. 88 .. 97 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM mANSPORTATlON CONSULTANTS . Adopted (4~8 600-30) RESOLUTION NO. 89 .. 97 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. Approved (4.9 300-40) the Warrant Register in the arn,?~nt of $573,523.93. . . Mayor Houston announced that the next item of business, taken out of order, would be consideration of Item 6.1 PUBLIC HEARING - THE VILLAS AT SANTA RITA. PLANNED DEVELOPMENT REZONE (PA 97-007) 7:14 p.m. 6.1 (450-30) Mayor Houston opened the public hearing. Associate Planner Ram advised that this is the second reading of an Ordinance establishing a Planned Development District for a 324 unit apartment project on approximately 11.9 acres of land at the northeast eorner of Dublin Boulevard and Hacienda Drive. Security Capital Pacific Trust is the Applicant. . CITY cOUNcn.. MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 289 Shyam Taggarsi with Security Capital Pacific Trust stated he wished to mention a . couple of things he did not touch on a1 the last meeting. Security Capital Pacific Trust is traded on the NY Stock Exchange and inherent to their business is long term ownership of their properties. This has a lot to do with the way they build their projects and the quality and amenities. This project is unsurpassed in the local community. Units have 9' ceilings with crown moldings, computer desks, washer dryer connections, roman tubs and dual vanities. There will be a large club with fitness center and a business center with fax machines for residents use. The entire project is secure and will be a gated community. Part of the parking is below the building. They look forward to a long term very successful project. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Barnes asked if the project is still at 1.9 parking spaces per unit. Ms. Ram stated it is still at this number. Cm. Burton stated he empathizes regarding the parking issue. They met the requirements, however, and he did not believe it to be fair for anyone to come this far and then have to go back. If we want to change parking requirements, this should be a policy change, but not done at this stage. On motion of Cm. Burton, seconded by Cm. Lockhart, and by majority vote, the Council waived the reading and adopted . ORDINANCE NO. 17 .. 97 .. AMENDING THE ZONING ORDINANCE TO PERMIT THE REZONING OF PROPERlY LOCATED AT THE NORTHEAST CORNER OF DUBUN BOULEVARD AND HACIENDA DRIVE IN THE EASTERN DUBUN SPECIRC PlANNING AREA (APN: 986-001-001-10) and RESOLUTION NO. 90 - 97 APPROVING AND ESTABUSHING ANDINGS AND GENERAL PROVISIONS FOR A PO PlANNED DEVELOPMENT REZONING CONCERNING PA 97-007 THE VlUAS AT SANTA RITA Cm.'s Barnes and Howard voted in opposition. . . CITY COUNCIL MINUTES0VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 290 . . . RECESS 7:20 p.m. Mayor Houston called for a short recess. Cm. Burton left the meeting. At 7:27 p.m., Mayor Houston called the meeting back to order. All Councilmembers were present except Cm. Burton. + CORRESPONDENCE FROM DUBLIN FINE ARTS FOUNDATION REGARDING CREATION OF A POLICY FOR INCLUSION OF PUBLIC ART IN NEW DEVELOPMENT PROTECTS 7:28 p.m. 5.1 (900-50) Parks & Community Services Director Lowart explained that DFA is proposing a new partnership with the City to ereate a policy that provides the guidance and structure to guarantee inclusion of public art projects in new development in the City of Dublin. The goal of the program would be to create a public art program that would both individually and as a whole ensure the quality and appropriateness of art works, provide enrichment for the citizens, and visually enhance its public spaces. LYnne Baer thanked the City Council for its support last week in granting their contribution. She explained that different communities have different ways of putting public art in. They are proposing to work out with staff and with the Council to encourage developers to include public art as part of their projects along with landscaping and other amenities. This is a good way of enhancing the community. They would like to work with Staff to develop guidelines and then bring back the policy for the Council's approval. lv1ayor Houston felt using DFA as a resource will be a way to get more art into our projects. Community Development Director Peabody stated he thinks the City has a real golden opportunity at this time. Areas are developing which have a great public appearance. In front of the new theater there would be a good opportunity to place something. There is also interest on the part of a number of developers to put in art of major significance. We will also have a number of new public parks in the future. It would be appropriate to have DFA be an active part of this. Staff is the first line of contact, but certainly not the experts in the field. Staff needs professional help in determining what is and isn't appropriate. A lot of opportunity is here. Mayor Houston asked how he would envision we proceed at this point. CITY COUNcn.. MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 291 Mr. Peabody stated if the Council i~ s~pportive, Staff can be instructed to sit down and . talk to the developers to see if we can get some interest in their part to proceed with some public art. The time is relatively soon on the theaters. Cm. Lockhart asked about the word 'encourage', and if we are really saying 'insist'. Mr. Peabody felt we are requesting Council support this as a good idea and Staff should pursue to see if there is some opportunity to see this happen. Cm. Lockhart asked if DFA would then assist to help determine what is appropriate. Mr. Peabody stated yes, we would ask them to offer some suggestions. Physical characteristics or areas could be mentioned in the policy where public art would be encouraged. Ms. Baer commented if a developer included this in their budget in the beginning, it will be just a part of what they will consider rather than after the fact. Mayor Houston asked how DFA is set up to deal with this, and if there can be a rapid response. Ms. Baer responded as a foundation, this is what they do. They are set up to have a meeting tomorrow with developers if needed. Their strongest supporters tend to be the development community. They understand how art can enhance their projects as well as the community. . " Cm. Lockhart made a motion that we pursue and encourage public art with DFA as appropriate. Mr. Rankin clarified that Staff and DFA would be developing a policy. Ms. Baer stated it would be what the Council and/or Staff feels comfortable with. Mayor Houston asked that Cm. Lockhart restate her motion. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote (em. Burton absent), the Council directed Staff to work with DFA to develop a policy to encourage developers to work with DFA and the City on developing public art. + . CITY COUNCIL MlNUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 292 r. . . . WRfITEN COMMUNICATION FROM MONROVIA CITY COUNCIL TO SUPPORT ASSEMBLY BILL 1151 (GOLDSMITH) REGARDING THE IMPLEMENTATION OF DAYTIME CURFEWS 7:40 p.m. 5.2 (660-40) Chief Thuman advised that AB 1151 creates a daytime curfew during regular school hours for youth who are required to attend school and is intended to encourage youth to be in school when required to be in school. Communities having local ordinances allowing these provisions have experienced increases in school attendance and graduation and decreases in juvenile crime. Mayor Houston stated he brought this forward. He just got another letter that this is stalled in the appropriations committee and is being put over to a 2 year bill. Monrovia also asked for contributions for their legal defense fund, but Mayor Houston stated he was not advocating this. Cm. Barnes requested that citizens listening on CTV 30 should also consider sending letters. These letters do make a difference. On motion of Mayor Houston, seconded by Cm. Barnes, and by unanimous vote (Cm. Burton absent), the Council authorized the Mayor to sign and send letters of support for AB 1151 to State Legislators - + PUBLIC HEARING - AMENDMENT TO SECTION 8.12.140 OF THE DUBLIN MUNICIPAL CODE RELATING TO DEVELOPMENT AGREEMENTS 7:45 p.m. 6.2 (600-60) Mayor Houston opened the public hearing. Associate Planner Ram advised that the proposed amendment to Section 8.12.140 of the DMC will eliminate the automatie requirement for a public hearing for approved development agreements undergoing the required process of Annual Review by the City Council. The proposed Amendments will give the City Council flexibility to review non-controversial development agreement' compliance as part of the City Council Consent Calendar. The Ordinance was introduced at the City Council meeting of June 17, 1997. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. CITY COUNCIL MlNUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 293 . " Cm. Barnes clarified that this can always be pulled from the Consent Calendar for . comment and/or questions. - On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote (Cm. Burton absent), the Council waived the reading and adopted ORDINANCE NO. 18.. 97 AMENDING DUBUN MUNICIPAL CODE SECTION 8.12.140 RElATING TO DEVELOPMENT AGREEMENTS + CONSULTANT CONTRACT FOR URS GREINER, INC. PACIFIC TO PERFORl\.f DESIGN AND CONSTRUCTION STAKING SERVICES FOR DUBLIN BOULEVARD IMPROVEMENTS WEST OF HANSEN DRIVE RELATED TO THE PROPOSED TRAffIC SIGNAL AT DUBLIN BOULEVARD AND HANSEN DRIVE 7:47 p.m. 7.1 (600-30) Public Works Director Thompson presented the Staff Report and advised that the City Council authorized the installation of a traffic signal at the intersection of Dublin Boulevard and Hansen Drive. This design contract will provide the plans and . specifications for the roadwork necessary to install the signal which the Council approved just last month. Mr. Thompson stated there is a possibility that we may have to close Dublin Boulevard for a while and if this happens we will recommend that we hold off on the project until next summer. We'll know more in the next 5 or 6 weeks. Mayor Houston stated it will be interesting to see what the report shows. Mr. Thompson stated when we do the total widening, we will definitely have to close the road. Cm. Lockhart pointed out there is a short swim season and this should be taken into consideration. Staff should keep the Briarhill Swim Club in mind when developing the schedule. Cm. Barnes asked how long it will take to actually do the work. Mr. Thompson stated it will probably take at least a month. Just the bidding process takes 6 weeks. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 294 . . . On motion of em. Barnes, seconded, by Cm. Lockhart, and by unanimous vote (Cm. Burton absent), the Council adopted RESOLUTION NO. 91 .. 97 APPROVING AGREEMENT WITH URS GREINER TO PERFORM CIVIL ENGINEERING DESIGN AND CONSTRUCTION STAKING RElATED TO IMPROVEMENTS OF DUBUN BOULEVARD WEST OF HANSEN DRIVE AND SIGNAUZADON OF DUBUN BOULEVARD AT HANSEN DRIVE + BI-ANNUAL TRAFFIC SAFETY REPORT AND DOWNTOWN INTERSECTION MONITORING REPORT 7:51 p.m. 8.1 (590-90) Public Works Director Thompson advised that every 2 years, 1JKM, the City's Traffic Consultant, reviews the accident reports throughout Dublin. The intersections and roadway segments that have accident rates above the State average are further studied to see if safety improvements are needed. . Mr. Thompson reviewed the report and stated no recommendations for improvements are being recommended as a result of the study. Items noted as recommendations are already included in either the Operating Budget or the Capital Improvement Program. Mr. Thompson stated Christopher Kinzel was present from 1JKM to answer any questions. Cm. Lockhart discussed a situation on Amador Valley Boulevard just before the left turn lane onto Emerald. When people are traveling eaSt',:there's a daycare center on the left side and people come up where York Drive comes out and they want to make a U-turn to the daycare center. She questioned if this is really a V-turn lane. Maybe we should put up a no U-turn sign there. Cm. Barnes stated we had the same situation on Amador Valley Boulevard and Brighton Drive and we painted a red curb so they could do a V-turn. We should probably pay attention to this. The right turn lane that disappears could be further back. Mr. Thompson stated it is a legal U-turn unless there is a sign prohibiting it. Cm. Barnes thought a nice letter to the daycare center could be written and maybe she . should inform her people to go to the next corner to make their U-turn. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 295 .. Mr. Thompson stated Staff could take a look at this. . Mayor Houston felt the only one that stands out is the continual increase in San Ramon Road and Dublin Boulevard accidents. What typifies the types of accidents? Are people running lights, or what? This is the only intersection that shows substantial Increases. Mr. Thompson stated there seems to be so many different things going on with regard to the accidents. Christopher Kinzel stated in doing this analysis it was difficult to come up with anything definitive because there was construction going on in that area so much of the year. They recommend continuing to monitor it and see what develops. This is one of the highest volume intersections in the City. Additional monitoring would give some good information. Construction was completed early this year and 12 of the 20 accidents occurred this year. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote (Cm. Burton absent), the City Council received the report. . OTHER BUSINESS 8:01 p.m. . Strike by Garbage Company (810-10) Mr. Rankin stated Waste Management had negotiated a cooling off period and they hope to be back on schedule by the end of the week. . ADTOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:02 p.m. Mayor A TIEST: City Clerk . CITY cOUNcn. MlNUTES VOLUME 16 REGULAR MEETING July 1, 1997 PAGE 296