HomeMy WebLinkAbout7.2 Addtl Services Citilinks
CITY CLERK
File # D[E]Q][O]-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 20, 2007
SUBJECT:
Authorization To Obtain Additional Services From Citilinks To
Update and Enhance the City Web site
Report Prepared by: Joni Pattillo Assistant City Manager
RECOMMENDATION:
1. Proposed Scope of Services
2. Budget Change Form
0/ Approve the Budget Change in the amouut of $6,000 and authorize
~ City Manager or his designee to execute an agreement
ATTACHMENTS:
FINANCIAL STATEMENT:
Current annual services provided by Citilinks consist of:
Web-hosting $ 1,200
Posting of Regular Agenda Updates / Changes $ 9,000
Sub-Total Current Services $10,200
Proposed Enhanced Services
Total Proposed Annual Website Services
$ 6,000
$16,200
DESCRIPTION: City Staff continues to evaluate opportunities to enhance communication with the
City's diverse and dynamic community. The City's website has become an essential tool in the delivery
of information to the public.
The City does not currently have dedicated Staff assigned solely to the task of monitoring and updating
the City website. In order to refresh the content and assure that the information is current and relevant,
Staff is proposing to work with Citilinks, the City's current website design and hosting contractor to take
on the additional role of keeping the information updated on the City's website.
It is expected that the initial work will require approximately 80 hours of services over the next four
months at a cost of $6,000. This effort will involve reviewing in detail the web site and working with each
department on modifications and updates. A description of the Scope of Services for the enhanced
services is included as Attachment 1. In order to keep the site updated in the next fiscal year, it is
expected that a similar effort will be required and may be part of a proposed budget recommendation for
fiscal 2007-2008.
Recommendation: Staff recommends that the City Council approve the Budget Change as shown in
Attachment 2 and authorize the City Manager or his designee to execute an agreement.
COpy TO: Citilinks
\~\
ITEM NO. 7. 'L
Citilinks Web Design & Publishing \ 0l...-.7-
Proposed Additional Scope of Services As Amended March 1, 2007 . U
ENHANCED SERVICES - WEB DESIGN / UPDATE
. Regular audits of the website;
. Coordination of scheduled updates with City Staff to assure that web site data is updated in
a timely manner;
. Detailed review of website pages to resolve outdated information, incorrect hyperlinks,
external hyperlinks without disclaimers, and other functional enhancements;
. As reviews are completed reporting to City staff to possible outdated or erroneous web site
content and arranging a schedule for it to be updated;
. Evaluate new design ideas and improvements presented by City Staff and implement
recommendations;
. Obtain authorized photographs for placement on updated sections ofthe website;
· Maintaining a log of work performed and hours worked;
. Acquiring photos for website inclusion.
To be billed on an hourly basis at the rate of $75 per hour. City shall designate the
maximum hours per fiscal year (July 1- June 30) Each Fiscal Year shall not exceed 80
hours for a total cost of $6,000.
Attachment 1
I,L..
"2-2-0-0-'
CITY OF DUBLIN d.. 0"" d-
BUDGET CHANGE FORM 0
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
_K_ From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval
Required)
Other
DECREASE
Name:
Name: General Fund- Information Systems-
Professional Contract Services
$6,000
Account #:
Name:
Account #: 001-10410-740-000
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
ASD/Fin Mgr
G?~~, G( 1"/
"'" Signature
Date: r./,. '11?-~+
i
REASON FOR BUDGET CHANGE ENTRY:
The City desires to have additional services from Citilinks (80 hours web design / update services) that will be
performed between March 2007 - June 2007.
City Manager:
Date:
Signature
As approved at the City Council Meeting on: Date:
Mayor: Date:
Signature
Posted By:
Date:
Signature
G: lOPES - RETIREE MEDICAL Ibudget change formBartd.doc
Attachment 2