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HomeMy WebLinkAbout04-03-2002 Adopted CC MinuG&O ADJOURNED REGULAR MEETING APril 3, 2002 An adjourned ~egular meeting of the Dublin City Council was held on Wednesday, April 3, 2002, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:04 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. ABSENT: None. PLEDGE OF ALLEGIANCE Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEE 6:05 p.m. 3.1 (0700-10) City Manager Richard Ambrose introduced the City's new Assistant City Manager Joni Pattillo. Ms. Pattillo stated it was an honor and privilege to be working for the City of Dublin and she was looking forward to working with and learning from Rich who is much respected in the community. STATUS REPORT ON 2001-02 GOALS & OBJECTIVES AND DEVELOPMENT OF 200Z-05 GOALS & O~IECTIVES 6:07 p.m. 8.1 (0100-80) Richard Ambrose, City Manager, presented the Staff Report. 2001-2002 Goals & Objectives Status Report The adopted Goals & Objectives Program for 2001-02 included a total of 103 objectives. Of those objectives, 75 objectives were assigned a high priority, 21 objectives were assigned a .medium priority, and 7 objectives were assigned a low priority. Since the CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 129 Council's adoption of the Goals & Objectives Plan, a total of I1 additional major assignments were undertaken by Staff. Staff completed one of these assignments. TABLE I SUMMARY OF 2001-2002 OBJECTIVES LEVEL OF ACCOMPLISHMENT (7111200'1 THROUGH '113112002) # % # % # % 75 1 oo ~:i134,;7;; 1 1.3 :::~ ~i;13 17.3 21 100 0 0.0 11 52.4 ; :, ~ ;i?,:i!?~;'8 7 100 :~: 0~0! 0 0.0 7 100.0 :'SUbt0~';!:00~, 103 100 27: :2621~ 1 1.0 ~'::~:~:4;' 3~ 30.~ o:: 114 100 2 1.8 32 28.0 Of the 75 High Priori~ objectives, 27 (36%) were completed or nearly completed to date. ~ere was a total of 14 High Priori~ objectives for which there was no progress rode to date. They were (1) Develop a Geographic Information System; (2) Conduct Council/Commission Training on Brown Act & Political ~form Act; (3) U~ate Ci~'s General Plan; (4) Complete Silvera Pro~r~ Anne~tion; (~) Evaluate the desirabili~ of detaching lands west of S~line ~dge (with the exception of Schaefer ~nch) from the Ci~'s Sphere of Influence; (6) Develop a ~ster ~an & Phasing Plan for the S~rts Park on Gleason Drive & Fallon R~ad including evaluation of B~ Track; (7) Complete design of Senior Center; (8) O~n M~ia Centers/Computer labs & Libraries in the evenin~ at Dublin Unified Sch~l District facilities through Ci~'s Park & Communi~ Se~ices Department; (9) Increa~ day care by developing surplus land at sch~ls for childcare facilities; (10) ~xplore op~r~ni~ to use Doughe~ Hills Open Space on Amdor Valley Blvd at Sta~oach for Dog Park & Communi~ Garden; (11) Develop a ~blic ~ ~ster Plan; (12) Investigate the f~sibili~ of a Performing Arts Center; (13) Undertake Needs Assessment for a new Ci~ ~intenance yard facili~; and (14) Work with ACTA for the implementation of the Measure B Transpo~ation ~oj~t along the Scarlett Drive corridor be~een Dublin Blvd and Dou~her~ ~ad. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 130 Further progress on High Priority objectives has been impacted by I 1 additional major assignments during the year; significant resources allocated to growth issues; and Staff vacancies in Community Development and Parks & Community Services. Capital Prqiects Status Report The City Council approved a total of 54 Capital Projects to be undertaken during FY 2001~2002. Since the adoption of the Budget, the Council added 6 more project and carried over 5 from the previous fiscal year for a total of 65 capital projects. Nineteen projects are behind schedule. 2002-2003 Goals & Objectives The City's Management Team has prepared a preliminary list of Goals & Objectives for 2002-03. A total of 92 objectives in sixteen different program areas have been identified for the upcoming year. Of this total, 49 objectives are new, 43 objectives are recommended to be carried over from last year. The Parks & Community Service Commission has added an objective which has been included as part of your packet. Individual Councilmembers identified a total of 11 additional goals for consideration by the entire Council. Mayor Lockhart asked anyone in the audience that wished to address the Council on any individual item listed on the Goals & Objectives or the Budget Study Session to come forward. Marty Interbitzen, Koll Center Parkway, Pleasanton, representing Dublin Ranch asked about some items he had not seen in the Goals & Objectives. He had already spoken with the City Manager who explained why some items might not be on this list because they were existing projects that are already in the Capital Improvement Program. The first item related to the finance goals. He did not see an update of the Fire Impact Fees which is important as they will be building Fire Station No. 18 for the City and they would like to make sure it gets updated as quickly as possible so they receive appropriate credit for the fees. Mr. Ambrose explained that the Council had already authorized Staff to move ahead with a study for both the update of the facility impact fee and the fire impact fee and it was already underway so that was why it was not on the list. Mr. Interbitzen requested that #14 under Planning (Dublin Ranch West Annexation) be elevated to a high priority. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 131 Mr. Ambrose indicated that Staff had given it a Medium priority, but Council had ranked it as a high priority. Mr. Interbitzen felt it was necessary the Wallace property, the Silveria property and alignment issues for Tassajara Road up to the County line all be resolved together as a package. He wanted Staff to look at all of them in combination with one another. Area F north in Dublin Ranch as a middle school site requires a site approval and GPA. He would like to get the planning of this site resolved soon because the School District is anxious to get access or ownership of 25 or 2~3 acres of this site so they can move forward with their plans for the middle school. It also helps them resolve access issues on Gleason Drive as it gets extended to Fallon, the Gleason Drive extension will improve circulation for all the golf course and Area A residential development, and it will improve access to the fire station. It will be helpful if this could be put on the list or at least not be forgotten so they can move forward with the process. Mayor Lockhart asked the City Manager where the City was in regard to the process. Eddie Peabody, Community Development Director, responded that the application was already underway. It was not listed on the Goals & Objective because it was not a new project which they haven't started. Area F is already underway and is moving along. Someone in the audience asked if there was a due date. Mr. Peabody responded it is not there yet but has been underway for several months of intensive work. He can't give a specific date at this point. Mr. Ambrose explained that the community park may need to be relocated, but there needs to be a resolution of the park before the Council provides any future entitlements. Hopefully, by September there will be an answer from the Army Corps of Engineers on the part of Dublin Ranch that is currently under review by the Corps. Then they will be in a position to understand what they can and can't do with respect to the parkland. Mr. Interbitzen indicated he was working with City Staff to identify all the projects they were working on in Dublin Ranch that are in the high priority because there are a lot of those projects out there. He requested all projects be identified in the process and next week they will try to figure out how they rank prioritized among themselves. That meeting comes after this meeting so he wanted to make sure projects were on the list as a high priority for the Council. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 132 Mayor Lockhart stated that if it is something that is underway and that Staff is working on, it is fair to trust that that is a high priority. If it wasn't, they wouldn't be working on it. Dave Haubert, Redwood Avenue, asked where Phase 2 & 3 of Emerald Glen Park were in the goals and objectives? Mr. Ambrose indicated Emerald Glen Park is identified in the Capital Improvement Program, not in the Goals & Objectives. Mr. Haubert asked if all the Capital Improvement Projects are considered high goals? Mr. Ambrose explained that the projects approved for the current fiscal year have funding allocated for them. In the case of Phase 2 of Emerald Glen Park, there is funding allocated for that park. Subsequent phases are identified in the Capital Improvement Program but are not funded. The City has not received the Public Facility Impact Fees which would be used to build Phase 3. Five major projects have not proceeded which would total approximately $14 million. Also, that phase of the park is meant to serve a larger population of people than are currently living in the area. Mr. Haubert felt the acreage was there and a pool facility and community center could make a statement and take Dublin to the next level with a state of the art pool and community center. Mr. Ambrose explained that the City did not own the rest of the land so there were still a number of hurdles they have to get over and it relies on how fast development occurs. The faster it occurs, the more revenue we have that specifically goes towards those projects. Rich Guarienti, Rhonda Avenue, addressed the Heritage & Cultural Arts Objective #10: "Investigate the feasibility of a Performing Center." He indicated that was the widest range of voting of things that are there. Staff gave it a low, Council gave it a Medium, and the Commission gave it a high. He explained why the Commission raised it to a high priority. It was a high priority last year and it was suppose to start in April of this year and finish in November of this year. The Commission went back and looked at what the people at the workshop commented. He felt those people should have some sort of answer back to them of what is the feasibility and the need for one. Many communities are moving ahead with that. He felt we should be looking at that as well. The Commission wanted to keep it as a high priority as it was last year. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 133 The Parks & Community Services Commission and Heritage & Cultural Arts Commission reviewed those proposed objectives for 2002-2003 which fall under their respective purview. The Commissions' priorities differ from Staffin the following areas; PARKS & COMMUNITY SERVICES OBJECTIVE #10: "Open Media Centers/Computer Labs and Libraries in the evening at Dublin Unified School District Facilities through City's Parks & Community Services Department." Staff gave it a medium priority while the Commission gave it a low priority. PARKS & COMMUNITY SERVICES OBJECTIVE #12: "Explore opportunity to use Dougherty Hills Open Space on Amador Valley Boulevard at Stagecoach for Dog Park & Community Garden." Staff gave it a medium priority while the Commission gave the dog park a high priority and recommended deleting the commtmity garden portion. PARKS & COMMUNITY SERVICES OBJECTIVE #15: "Implement a community wildflower planting project along Dougherty Road." Staff gave it a low priority while the Commission wanted it deleted. PARKS & COMMUNITY SERVICES OBJECTIVE #19: "Identify potential income generating activities using City facilities." Staff recommended deleting it while the Commission gave it a low priority. HERITAGE & CULTURAL ARTS COMMISSION OBJECTIVE #5: "Install plaqUes on all City-owned art work." Staff gave it a high priority while the Commission gave it a medium priority. HERITAGE & CULTURAL ARTS COMMISSION OBJECTIVE #8: "Complete Public Art/Bus Shelter Project in Downtown Dublin." CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 134 Staff gave it a high priority while the Commission gave it a medium priority. HERITAGE & CULTURAL ARTS COMMISSION OBJECTIVE #10: "Investigate the feasibility of a performing arts center." Staff gave it a low priority while the Commission gave it a high priority. The Parks & Community Services Commission added one new objective. PARKS & COMMUNITY SERVICES OBJECTIVE #20: "Expand teen programming to include recreational lunch time sports leagues at Dublin High School." Mayor Lockhart indicated the Council would review the Preliminary Goals & Objectives by each different program. ADMINISTRATION OBJECTIVE #4: "Develop a Geographic Information System (GIS) including the integration of existing City information systems." Cm. Sbranfi asked what the benefit to the City would be? Mr. Ambrose responded that it would provide an electronic map of the City and allow data to be attached to the map; for example, showing all fire hydrants and storm drains, all parcels and the history of the parcel. It can be as simple or as sophisticated as the City chooses. It is a long-term project. DSRSD has a fairly good one. The collective City Council ranking remained HIGH. ADMINISTRATION OBJECTIVE #5: "Participate in City Council Team Building Retreat." Cm. McCormick felt the retreat should wait for the new Council. Mayor Lockhart indicated if Council wanted to hold a retreat next year, it should be kept on the Goals & Objectives. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 135 The collective City Council ranking remained Medium. FINANCE OBJECTIVE #3: "Update Study for Indirect Charges for Development Services." Cm. McCormick questioned why this has not been reviewed for 10 years? Mr. Ambrose responded that previous Council did not rank it as a high priority. Cm. Zika felt Council should not rank it High if Staff does not have the time to do it. The collective City Council ranking remained Medium. INTERGOVERNMENTAL RELATIONS OBJECTIVE #2: "Participate in Tri- Valley Vision project." Cm. Sbranti changed his ranking from a Medium to a High ranking to send a message to the valley. Cm. Zika indicated that Councilmembers were already involved on water and affordable housing committees. He felt it was important for councilmembers to participate. Cm. Sbranti volunteered to serve on more committees so as to not impact Staff. The collective Council ranking was changed from Medium to HIGH. INTERGOVERNMENTAL RELATIONS ADDITIONAL OBJECTIVE #3: "Work with cities in the Tri-Valley to establish a clearinghouse to develop & maintain affordable housing opportunities & publicize & coordinate the region's housing." Cm. Sbranti requested the above additional objective and gave it a Medium priority. Cm. Zika indicated the City was already a part of Tri-Valley Affordable Housing group. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 136 Mayor Lockhart stated that cities in Contra Costa County and Alameda County are akeady gathering information on housing regionally. It is in process. Cm.'s McCormick, Oravetz, Zika and Mayor Lockhart gave a Medium ranking. The collective City Council ranking was MEDIUM. PLANNING OBJECTIVE #6: "Camp Parks General Plan Amendment." Cm. Oravetz stated this had been put off at last night's City Council meeting. Mayor Lockhart and Cm. Zika changed their ranking to Medium while Cm. McCormick changed her ranking to Low. The collective City Council ranking changed to Medium. PLANNING OBJECTIVE #11: "Evaluate the desirability of detaching lands west of Skyline Ridge (with the exception of Schaefer Ranch) from the City's Sphere of Influence." Cm. Sbranti :wanted to keep the land within the City's Sphere of Influence and asked why the City would detach the land? Mayor Lockhart explained that this would allow the City to question the pros and cons. Some residents have asked for it to be removed. The answer may be to keep the land. Mr. Ambrose stated LAFCO has the final say. Cm. Sbranti changed his ranking fi'om delete to Low priority. The collective City Council ranking remained HIGH. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 137 PLANNING OBJECTIVE #14: "Dublin Ranch West Annexation." Cm. McCormick stated it was a typo and changed her ranking from Low to High priority. The collective City Council ranking remained HIGH. PLANNING OBJECTIVE #15: "Investigate parking & access alternatives for Village Parkway Specific Plan Area." Mayor Lockhart stated the Pohce Department had shown how to park diagonally and back- out into traffic by the Post Office on Village Parkway. It was scary. Cm. Oravetz felt diagonal parking was an idea to pursue. He envisioned diagonal parking and taking out the mediums. Cm. Zika -indicated a problem with traffic at the post office. Mr. Ambrose stated there also was a major utility line that ran down the middle. Mayor Lockhart indicated it was an emergency route which needed two lanes on each side. Cm. Sbranti supported the need for two lanes on each side. Cm. Oravetz indicated if the post office was located at Camp Parks, Village Parkway could look different. The collective City Council ranking remained Medium. PLANNING OBJECTIVE #16: "Update City's General Plan." Mayor Lockhart asked when would we start? Jeri Ram responded Staff was already working on elements of the General Plan. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 138 Cm. Sbranti suggested looking at Camp Parks a year from now. PLANNING OBJECTIVE #17: "Develop City Telecommunications Policy beyond Zoning Ordinance for Wireless Communications." Mr. Ambrose indicated with the deregulation of communications, there has been an explosion of communication companies. Everyone wants to put communication lines down Dublin Boulevard. We are trying to minimize the street cuts. We need to develop a stronger policy. Mayor Lockhart felt we should have the policy now since they are putting in stuff now. Mr. Thompson assured there is plenty of room. Mr. Ambrose stated the new streets are o.k. The City needs to try to regulate and control the process. Mayor Lockhart stated that the City of Sacramento has strong ordinances to control and coordinate. It occurs once a year and it is the responsibihty of the communications companies to know when they can access the streets. It has really improved the streets in Sacramento and provides a good model. Mr. Thompson indicated the City tries to not cut an overlay for three years so the process is by directional poring parallel to the curb. Mayor Lockhart asked if the City regulates when or where? Mr. Ambrose indicated the City's ability to regulate is limited by federal law. PLANNING OBJECTIVE #18: "Develop Ordinance to limit amount of square footage increase on remodel of existing houses." Mayor Lockhart asked if this objective should be deleted? CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 139 Cm. Zika wanted to leave it in to protect against someone buying a house and tearing it down. The collective City Council ranking remained Low. PLANNING OBJECTIVE #19: "View & Solar Access ordinance." Cm. McCormick didn't feel it would happen this year, but if we build a green community, it could become an issue. Cm. Sbranti changed his ranking from delete to Low priority. The collective City Council ranking remained LOW. PLANNING ADDITIONAL OBJECTIVE #20: "Develop Specific Plan for San Ramon Village Shopping Center (southeast comer) of San Ramon Rd & Alcosta Blvd." Cm. Sbranti requested the above additional objective and gave it a Medium priority. Cm. Sbranti indicated San Ramon Road and Alcosta Boulevard were a main entry point. What is on Dublin's side is such a contrast to what is on the opposite comer in San Ramon. Cm. McCormick asked if there was any activity at the San Ramon Village Shopping Center? Chris Foss, Economic Development Director, stated there is the possibility of a mixed-use project on the site. It could be townhomes, as well as retail. Mr. Peabody indicated a specific plan was used as a mechanism to control what will be on a site. The Council can identify what uses they want. There would be an evaluation of what best uses to go there. Mayor Lockhart asked if this would slow the progress of the proposed project? CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 140 Mr. Peabody stated it could go hand in hand. Cm. Oravetz indicated it would go before the Planning Commission so let it play out and go from there. The objective was changed to "Investigate options and/or develop Specific Plan for San Ramon Village Shopping Center (southeast comer of San Ramon Rd & Alcosta Blvd)." Mayor Lockhart gave a High priority while Cm.'s McCormick, Oravetz, and Zika gave a Medium ranking. The collective City Council ranking was MEDIUM. PLANNING ADDITIONAL OBJECTIVE #21: "Investigate options for property on S.E. comer of Village Parkway & Amador Valley Blvd." Cm. Oravetz requested the above additional objective and gave it a High priority. Cm. Oravetz stated there had been a gas station across from Oil Changers. One of the monument signs would be put by the fenced gas station. He wanted to engage the property owner to find out what he is going to do with the property. Mayor Lockhart felt it was a tree eye sore. Mr. Foss explained the property is owned by trust and we can't get them to do something. The owners have been approached by used car dealers. There is a fixed price in trust and it will not be sold lower than $1.1 million. It is not a bad site if it were to be cleaned up. It could have a small retail center. Mayor Lockhart stated it used to be owned by Tosco. Mr. Foss explained it still is but in trust. Mayor Lockhart, Cm.'s McCormick and Sbranti gave it a High priority while Cm. Zika gave it a Medium priority. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 141 The collective City Council ranking was HIGH. BUILDING & SAFETY OBJECTIVE #3: "Implement Curb Address Painting Program." Cm. McCormick felt it was a good volunteer project. Mr. Ambrose stated the program had to go through public works. Cm. Sbranti indicated it is important in older neighborhoods. He felt it becomes a public safety issue and would also be a great fundraiser. BUILDING & SAFETY ADDITIONAL OBJECTIVE #4: "Develop technology standards for all new residential units constructed." Cm. Sbranti requested the above additional objective and gave it a Medium priority. Cm. Sbranti felt as new units are constructed, the City should put in codes that units have Intemet access. Mayor Lockhart felt that was a market issue. Gregory Shreeve, Building Official, responded that the City does not mandate, but CAT5 are being installed as an option. Most developers are including the CAT5. Some of the developers use it as a standard. Cm. Sbranti felt an ordinance would be appropriate. Cm. Zika indicated Toll Brothers use CAT5 for telephone line so owners can get DSL line. Mr. Shreeve stated in a few years it will be outdated. Cm. Sbranti changed his ranking from Medium to Delete while Mayor Lockhart, Cm.'s McCormick, Oravetz, and Zika gave it a Delete ranking. CITY COUNCIL MINUTES VOLUME 21 ADIOURNED REGULAR MEETING April 3, 2002 PAGE 142 The collective City Council ranking was DELETE. ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #5: "Evaluate the need for specific area business associations within Dublin." Mayor Lockhart requested the above additional objective and gave it a High priority. Cm. Sbranti asked how it would interface with the Chamber? Mayor Lockhart stated the Chamber supports all businesses. The small business associations would help each other. They could pool funds for their neighbors. Cm. Oravetz stated there could be a Village Parkway Business Association. Mayor Lockhart wanted to investigate what programs are out there. Cm.'s McCormick, Oravetz, Sbranti, and Zika gave it a High priority. The collective City Council ranking was HIGH. ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #6: "Develop a plan to attract and retain independently owned businesses in new projects, as well as the downtown area of Dublin and investigate opportunity zones." Cm. McCormick requested the above additional objective and gave it a High priority. Cm. McCormick was concerned with the branding of Dublin in the east as only chains and corporate businesses. She wanted to make opportunities for independently owned businesses. She felt we need diversity. Cm. Zika felt #5 & #6 complemented each other, but they are two different things. Once the business association develops, they could help each other. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 143 Cm. McCormick stated that DSRSD provides a ten-year payment plan for the small businesses. Mayor Lockhart and Cm.'s Oravetz, Sbranti, and Zika gave it a High priority. The collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #12: "Explore opportunity to use Dougherty Hills Open Space on Amador Valley Blvd at Stagecoach for Dog Park & Community Garden." Mayor Lockhart asked if anything has been done? Diane Lowart, Director of Parks & Community Services, indicated that Staff has started gathering information on dog parks and community gardens. Cm. Oravetz asked where a dog park could be put in Dougherty Hills? Mr. Lowart responded on the plateau. Cm. Oravetz asked what would have to be done? Ms. Lowart indicated water is an issue as well as parking. Mr. Ambrose stated that the coyotes have reappeared with a lot of sightings. Cm. Sbranti asked about separating the dog park and the community garden as objectives. Ms. Lowart indicated there were three acres of useable space. Mayor Lockhart stated that the high density housing residents asked for a community garden. Cm. McCormack felt dog parks were not attractive. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 144 Cm. Sbranti changed his ranking from Medium to a High priority while Cm. McCormick changed her ranking fr-om Low to a High priority. The collective City Council ranking changed from a Medium to a HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #13: "Update Facility Use Agreement with Dublin Unified School District." Ms. Lowart indicated this objective had been on the list for years, but the City did not get a response from the School District. Mayor Lockhart indicated at the Liaison Committee meetings, the School District is now giving it a high rating. There are issues with the way they are charging. Cm.'s Sbranti, Oravetz, and Zika changed their rankings from a Medium to a High priority while Cm. McCormick changed her ranking from a Low to a High priority. The collective City Council ranking changed from Medium to HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #14: "Expand the Senior Center Computer lab to include two Macintosh Computer workstations." Cm. Zika felt there was not a need for them. He stated that the computers they have at the Senior Center now were not being used. They already have high power computers with scanners and nice graphics. Cm.'s McCormick, Oravetz, and Sbranti changed their rankings from a Low to Delete. The collective City Council ranking changed from Low to DELETE. PARKS & COMMUNITY SERVICES OBJECTIVE #15: "Implement a community wildflower planting project along Dougherty Road." CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 145 Cm. Sbranti felt the planting could be done by a non-profit group such as the Boy Scouts or Girl Scouts. Mr. Ambrose indicated in the past, the slopes had been planted with wildflowers. Then the weeds came. Residents complained. There will be an expense. Cm. Oravetz asked about Iron Horse Trail. Mr. Thompson stated the City had an agreement with Zone 7 to use it and they maintain it. Cm. Sbranti stated that in Danville and San Ramon it is very aestatic, but as soon as someone crosses to Dublin, it is not pretty. He would like to see some sort of beautification along Dougherty Road. Mayor Lockhart indicated there were trees along Dougherty Road. Cm. McCormick stated she would be willing to look at Iron Horse Trail. .Jason Behrmann, Administrative Analyst, indicated Dublin Pride Week was coming up. There was going to be a creek clean up at Alamo Creek Park on April 20th. The Lions Club .will be holding a community barbeque. Dublin Women's Club will be planting wildflowers at Shannon Park. The City will be providing the seeds. The objective was changed to "Implement a community wildflower planting and/or landscaping project along Iron Horse Trail." Mayor Lockhart changed her ranking from Medium to High priority while Cm. Oravetz changed his ranking from Low priority to High priority. Cm.'s Sbranti and Zika changed their ranking from Delete to High priority. The collective City Council ranking changed from Low to HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #16: "Conduct cost/benefit analysis of installing artificial turf at future City sports fields." CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 146 Cm. Oravetz felt a big crisis would be coming in the next few years in regard to water. Mayor Lockhart stated the artificial turf at Valley Christian looks great, so soft. Mayor Lockhart, Cm.'s McCormick, Sbranti, and Zika changed their ranking fi.om Delete to a Medium priority. The collective City Council ranking changed fi.om Delete to MEDIUM. PARKS & COMMUNITY SERVICES OBJECTIVE #17: "Investigate an all weather track & artificial football/soccer field at Dublin High." Mr. Ambrose indicated that the City had paid for improvements at Dublin High School football field, but it was not watered or maintained. Cm. Zika indicated any improvements should be made available to the entire community. Mr. Ambrose explained that the City had put in $1 million to improve school fields, and then community groups were shut out. Cm. Oravetz stated if we put in the artificial turf, the residents would get to use them. Mayor Lockhart changed her ranking fi.om Low to a Medium priority while Cm.'s McCormick and Zika changed their rankings fi.om Delete to a Medium priority. The collective City Council ranking changed fi.om Low to MEDIUM. PARKS & COMMUNITY SERVICES OBJECTIVE #18: "Undertake a feasibility study of a stadium complex for both athletic & entertainment venues." Cm. Sbranti felt the Amador Theater was getting older. He wanted the objective to remain on the Goals & Objectives list so it would be on the radar screen. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 147 Mayor Lockhart indicated she would not change her ranking. If the availability arises, then the Council will deal with it. The collective City Council ranking remained to DELETE. PARKS & COMMUNITY SERVICES OBJECTIVE #19: "Identify potential income generating activities using City facilities." Cm. Sbranti changed his ranking from Low to Delete. The collective City Council ranking remained DELETE. ADDITIONAL PARKS & COMMUNITY SERVICES OBJECTIVE #20: "Expand teen programming to include recreational lunch time sports leagues at Dublin High School." Ms. Lowart indicated that this objective had been added by the Youth Advisory Committee. Cm. Sbranti explained he had ranked it as delete because no one participated when they had tried it when :he was a student at Dublin High. They only have a 35-minute lunch, and they have an open campus. With such a limited time period, he did not see it working. Mayor Lockhart and Cm. McCormick changed from Medium priority to Delete while Cm.'s Oravetz and Zika changed from Low priority to Delete. The collective City Council ranking changed from Low priority to DELETE. ADDITIONAL PARKS & COMMUNITY SERVICES OBJECTIVE #21: "Work actively to develop a regional park in the west hills open to the public." Cm. Sbranti requested the above additional objective and gave it a High priority. Cm. Sbranti stated this had been addressed at last night's City Council meeting. CITY COUNCIL MINUTES VOLUME 21 ADIOURNED REGULAR MEETING April 3, 2002 PAGE 148 Mayor Lockhart, Cm.'s McCormick, Oravetz, and Zika gave it a High priority. The collective City Council ranking was HIGH. ADDITIONAL PARKS & COMMUNITY SERVICES OBJECTIVE #22: "Develop a community participation process for "Day on the Glen" similar to St. Patrick's Day." Cm. McCormick requested the above additional objective and gave it a High priority. Cm. Oravetz confmned that the City "owns" "Day on the Glen." Mayor Lockhart, Cm.'s Oravetz, Sbranti, and Zika gave it a High priority. The collective City Council ranking was HIGH. HERITAGE & CULTURAL ARTS OBJECTIVE #5: "Install plaques on all City- owned art work." Ms. Lowart indicated the City's agreements with Dublin Fine Arts Foundation stated the City would provide plaques. A standard needs to be developed. The plaque could have the name of the piece, the artist, and date installed. Mayor Lockhart felt it was a good idea so people would know what it is called. Cm. Zika asked why the Commission ranked it as Medium? Mr. Rich Guarienti responded that they did not want to rank all the objectives as High. Mr. Lowart stated that the new art piece in the Civic Center Courtyard is called "Aaron & Dillon" not "Gall" as the plaque indicates. Cm.'s Oravetz, Sbranti, and Zika changed their rankings from Medium to High. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April $, 2002 PAGE 149 The collective City Council ranking was HIGH. POLICE OBJECTIVE #5: "Determine need and viability of the installation of automated traffic devices (digital cameras) at major intersections to enhance traffic enforcement of red light violators." Mayor Lockhart wanted to confirm a whole bunch of cases in San Diego had been thrown out of court. Pohce Chief Gary Thuman confirmed that the cases had been thrown out of court. They are awaiting several cases decisions coming forth in the next several months that will probably determine the legality of this type of system. What the court in San Diego ruled was the utilization of the red hght camera system is in fact legal. What was unconstitutional was the fact that individuals other than the pohce officers were actually making notification of the citations. They were reviewing the photographs and videos being taken and making the determination. The court ruled they did not possess the power to issue the citations. It is still really up in the air. They are waiting to see other decisions by the court before they determine which direction they want to recommend to the Council. Cm. Sbranti wanted to confirm that this was an implementation issue and not an issue about the equipment used in terms of the court decisions. Police Chief Thuman indicated the cameras themselves are not the issue. The only issue relative to the cameras and the controlled intersections was the amount of time pertaining to the yellow. Cities establish the yellow with Caltrans regulations. There are so many seconds it is to remain yellow. Mayor Lockhart confirmed that we are on line to discuss it ff everything works out? Chief Thuman explained that we want to get past the court challenges to ensure that we are on firm ground and meet and confer with a vendor to determine the product and to confirm there would be no cost to the City if the Council decided to move forward. Our intent is to use as a mechanism to reduce potential injury as a result of vehicle accidents. There has been an increase in traffic on our surface streets. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 150 Cm. Sbranti stated that it was working well in Sacramento. Mayor Lockhart indicated that San Ramon had big signs with the amount of the fine. Cm. Oravetz stated it was $271. The collective City Council ranking remained HIGH. ADDITIONAL POLICE OBJECTIVE # 6: "Develop Senior Academy to teach safety." Mayor Lockhart requested the above additional objective and gave it a High priority. Mayor Lockhart felt thc Citizen Academy was working well. She suggested rotating a Senior Academy with the other academies. Cm.'s McCormick, Oravetz, Sbranti, and Zika gave it a High priority. The collective City Council ranking was HIGH. ADDITIONAL POLICE OBJECTIVE #7: "Provide at least 2 police academy programs for residents." Mayor Lockhart requested the above additional objective and gave it a High priority. Mayor Lockhart changed her ranking from High to Delete while Cm.'s McCormick, Oravetz, Sbranti, and Zika gave it Delete. The collective City Council ranking was DELETE. ADDITIONAL POLICE OBJECTIVE #8: "Provide "Don't Drink & Drive" program at High School/accident simulation in Spring." CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 151 Mayor Lockhart requested the above additional objective and gave it a High priority. Cm. Zika indicated that the fire department puts on a very effective program in conjunction with "Operation Prom Night." Sheldon Gilbert, Alameda County Fire Department, coordinated a simulation that had an auto accident with a dnmk driving arrest. Cm. Sbranti stated that in 1993 during his Senior Year at Dublin High School, they held the simulation for the entire school out on the football field. They held it again the next year, but it had lost its effect. He recommended not having it every year. Every four years would be better. As fimding is an issue, every four years for Red Ribbon Week, there could be a request for additional funding for the simulation. After the discussion, Mayor Lockhart changed her ranking from High to Delete. Cm.'s McCormick, Oravetz, Sbranti, and Zika gave it a Delete ranking. The collective City Council ranking was DELETE. WASTE MANAGEMENT OBJECTIVE #2: "Discuss a Project with Camp Parks & Waste Management Authority to implement recycling of demolition materials at Camp Parks." Mayor Lockhart indicated that a discussion had taken place under Col. Randolph. ACTA looked for a private parmer. Jason Behrmann stated there has been no private sector found currently. Cm. McCormick stated she would stay at a High priority. The collective City Council ranldng was DELETE. MAINTENANCE OBJECTIVE #2: "Implement 5 new community volunteer projects." CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 152 Mr. Ambrose indicated these were typically Eagle Scout projects. The City's Maintenance Supervisor supervisors the projects and provides the materials. One project was to refinish picnic tables at a City park. Mayor Lockhart asked if we need to advertise. Mr. Ambrose responded that the list is on the Internet. Eagle Scouts from the Valley come to Dublin for their projects. Cm. McCormick requested that curb painting be added to the list. TRANSPORTATION OBJECTIVE #6: "Work with Pleasanton & Livermore to develop a cost sharing agreement for the ultimate improvement of the 1-580/Fallon Road Interchange." Mayor Lockhart asked why we were not pressing or has it already been done? Lee Thompson, Public Works Director, responded that the City has been working with Pleasanton, but this is a bigger project going to cost from $15 to $30 million. We would like to pull in :Livermore. This doesn't need to be done right away. Cm. McCormick expressed concem that the City was moving too quickly on zoning and pre-zoning. What about churches? She did not want to see them tucked into malls and industrial area. We are in charge of what happens in the east. It adds to the community to have places of worship. Mr. Peabody responded that there are only four places in the east. Two are in Area F and are small sites. There are designed for public uses. This could mean post office, boys club, or churches. Cm. Sbranti indicated one of the challenges is the cost of the land for churches. Those in his neighborhood do not go to churches in Dublin. City Attorney Libby Silver asked if the City wanted to designate places of worship through out the entire community or just in the east? CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 153 Mayor Lockhart responded the entire area. She would like to see churches in actual neighborhoods. In older Dublin, churches are included in residential areas not just the commercial areas. City Attorney Silver stated the area would have to be designated "community facilities." If this was for any area in the City, a Conditional Use Permit would be needed which would allow an evaluation of the location and have to have Council approval. Mr. Peabody indicated the real difficulty is the cost of the land. There is only one community where the church is part of the neighborhood. Developers don't want to use the land in that capacity. Mr. Ambrose explained that the Council has control in the General Plan Amendment. The GPA process is the best way to set aside the sites. City Attorney Silver stated that federal law treats worship the same as other communal meeting halls. Mr. Peabody explained that the Council can use Conditional Use Permits to create churches. Planning for large churches is not planned by the developers. Cm. Sbranti asked about developing a pohcy to encourage community facilities in planned developments. Mayor Lockhart did not want it to be a pohcy but a requirement. City Attorney Silver indicated with the Stage 1 Planned Development for East Dublin Properties, the Council can be creative with the PD. The Council could require a certain number of square feet be designated for certain facilities. Mayor Lockhart asked if this would give the Council the opportunity to decide where to put it? Mr. Peabody responded that Staff would follow the Council's direction as they work with the applicant. The Council can show during the design review by their actions how important certain development is. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April $, 2002 PAGE 154 Mr. Ambrose indicated it is in the timing. By Stage 2 of a Planned Development, the applicant has put in a lot of time and money creating a tentative map. The directive should be in the Specific Plan or General Plan. Mr. Peabody responded that the Council can instruct Staff to bring plans before the Council in a study session. Mr. Ambrose indicated the Council can add an objective "to develop a policy or ordinance to encourage community facilities." ADDITIONAL PLANNING OBJECTIVE: "Develop a policy and/or ordinance to accommodate more community facilities in the City." Mayor Lockhart, Cm.'s McCormick, Oravetz, Sbranti, and Zika gave it a High priority. The collective City Council ranking was HIGH. On motion of Cm. Sbranti, seconded by Cm. Zika, and by unanimous vote, the Council approved the Preliminary Adopted Goals & Objectives for Fiscal Year 2002-2003. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 155 CITY OF DUBLIN PRELIMINARY ADOPTED GOALS & OBJECTIVES 2002-2003 GENERAL GOVERNMENT - ADMINISTRATION COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2001 Open New Civic Center Library. High 2. 2002 Implementation and Installation of new phone system. High 3. 2002 Coordinate a Commission/Committee Recognition, Mayor Award Dinner & Program including Citizen/Organization of the Year Award with $250 cash prize for the winning organization and the favodte charity of the winning citizen. High 4. 1999 Develop a Geographic Information System (GIS), including the integration of existing City information systems. Medium 5. 2002 Participate in City Council Team Building Retreat. FINANCE COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2001 Implement new GASB Rules, including evaluation of the City's infrastructure and revising the City's CAFR. High 2. 2002 Investigate feasibility of implementing an e-commerce policy for citizen use of City services. Medium 3. 2002 Update Study for Indirect Charges for Development Services. Medium 4. 2002 Complete feasibility analysis for the DBX Bond re-financing. INTERGOVERNMENTAL RELATIONS COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Work with Alameda County Open Space Committee to establish open space acquisition priorities. High 2. 2001 Participate in Tri-Valley Vision project. Medium 3. 2002 Work with cities in the Tri-Valley to establish a clearinghouse to develop & maintain affordable housing opportunities & publicize & coordinate the region's housing CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 156 PUBLIC RELATIONS COUNCIL _g YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 .Produce Annual City Newsletter. High 2. 2001 Modernize & Expand the City's Website. High 3. 2002 Plan & Implement City Service Open House at a Community Event. CONTRACT ADMINISTRATION COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 2002 Perform contract evaluations on the following services: 1. Alameda County (signals & street light maintenance 2. Building & Safety 3. Crossing Guards COMMUNITY DEVELOPMENT - PLANNING COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Develop a 5 year Affordable Housing Program. High 2. 2002 Open Space Implementation Plan. High 3. 2001 Complete Transit Center Development General Plan Amendment. High 4. 2002 Complete Scadett Court Specific Plan Amendment. High 5. 2002 Resolve Final Boundaries of Sports Park in Eastern Dublin. High 6. 2002 Complete Resource Management Plan for Eastern Dublin Property Owners Annexation. High 7. 2002 Complete Silveria Annexation. High 8. 2001 Complete rezoning of Downtown Specific Plan Areas. High 9. 2001 Develop plans for Historical Distdct designation of Donlon Way making certain Alamilla Spdngs and Green Store are included. High 10. 2002 Develop a policy and/or ordinance to accommodate more community facilities in the City. High 11. 2002 Evaluate Juvenile Hall/Courthouse proposal. High 12. 2002 Develop Streetscape Guidelines. High 13. 2001 Dublin Ranch West Annexation. High 14. 2002 Investigate options for property on S. E. corner of Village Parkway & Amador Valley Blvd. High 15. 2000 Evaluate the desirability of detaching lands west of Skyline Ridge (with the exception of Schaefer Ranch) from the City's Sphere of Influence. Medium 16. 2001 Investigate parking and access alternatives for Village Parkway Specific Plan Area. Medium 17. 1996 Update City's General Plan. CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 157 Medium 18. 2002 Investigate options and/or develop Specific Plan for San Ramon Village Shopping Center (southeast corner of San Ramon Rd & Alcosta Blvd.). Medium 19. 2001 Camp Parks General Plan Amendment. Low 20. 1996 Develop City Telecommunications Policy beyond Zoning Ordinance for Wireless Communications. Low 21. 2001 Develop Ordinance to limit amount of square footage increase on remodel of existing houses. Low 22. 2000 View and Solar Access ordinance. BUILDING & SAFETY COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Process $100 million in new building valuation. High 2. 2001 Adopt 2002 State Codes (Building, Electrical, Plumbing, Mechanical, etc.). Low 3. 2001 Implement Curb Address Painting Program. ECONOMIC DEVELOPMENT COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Negotiate Lease Agreement for the West Dublin BART Project. High 2. 2002 Make 400 business recruitment and retention contacts for the City of Dublin. High 3. 2002 Target 200 mailings to attract businesses to Dublin. High 4. 2002 Prepare and distribute Space Available listing 3 times each year. High 5. 2002 Evaluate the need for specific area business associations within Dublin High 6. 2002 Develop a plan to attract and retain independently owned businesses in new projects as well as the downtown area of Dublin and investigate opportunity zones. CULTURE & LEISURE - PARKS & COMMUNITY SERVICES COUNCIL _~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Prepare an update to the 1994 Parks and Recreation Master Plan. High 2. 2001 Complete Design and Construction Documents for Senior Center. High 3. 2002 Expand "Day on the Glen Festival" to two-day event. High 4. 2001 Expand Afterschool Programs K-8; Coordinate with School District; i.e. language, reading, math, technology. High 5. 2002 Expand Preschool Program to include a new preschool class for 5 year-olds who will not be attending Kindergarten. CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 158 High 6. 2002 Identify another location within the City for a full-day summer camp in order to expand the "Camp Shannon" program. High 7. 2002 Purchase and install scoreboards at the DSG softball fields and field "A' at Emerald Glen Park. High 8. 2000 Update Facility Use Agreement with Dublin Unified School District. High 9. 2000 Implement a community wildflower planting and/or landscaping project along Iron Horse Trail. High 10. 2002 Work actively to develop a regional park in the west hills open to the public. High 11, 2002 Develop a community participation process for "Day on the Glen" similar to St. Patrick's Day. High 12. 2001 Develop a master plan and phasing plan for the Sports Park on Gleason Drive and Fallon Road including evaluation of BMX Track. High 13. 2002 Pending successful expansion of the Senior Center Trips and Tours Program, pursue the purchase of a Senior Center Van. CULTURE & LEISURE - PARKS & COMMUNITY SERVICES COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 14. 2001 Explore opportunity to use Dougherty Hills Open Space on Amador Valley Blvd at Stagecoach for Dog Park & Community Garden. High 15. 2001 Open Media Centers/Computer Labs and Libraries in the evening at Dublin Unified School District facilities through City's Parks & Community Services Department. Medium 16. 2001 Increase day care by developing surplus land at schools for childcare facilities. Medium 17. 2001 Conduct cost/benefit analysis of installing artificial turf at future City sports fields. Medium 18. 2001 Investigate an all weather track & artificial football/soccer field at Dublin High. HERITAGE & CULTURE COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2000 Complete Freeway Underpass Art at Dublin Blvd & Amador Valley Boulevard. High 2. 2002 Complete Murray School Bell Tower Restoration Project. High 3. 2002 Work with Dublin Fine Arts Foundation to complete Art in the Parks projects for Emerald Glen Park and Ted Fairfield Park. High 4. 2002 Install plaques on all City-owned art work. High 5. 2001 Establish a policy for acquisition/acceptance of museum artifacts. High 6. 2001 Develop a Public Art Master Plan. High 7. 2002 Commission public art for the Senior Center. High 8. 2000 Complete Public Art/Bus Shelter Project in Downtown Dublin. CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 159 Medium 9. 2001 Develop plans for documentation, certification & cataloging of City's collections (historical & art). Medium 10. 2001 Investigate the feasibility of a Performing Arts Center. PUBLIC SAFETY - POLICE COUNCIL _~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Develop and implement a formal Community Odented Policing training program for all patrol staff. High 2. 2002 Increase the level of patrol officer participation in community crime prevention Neighborhood Watch Program and activities by 10% in 2002-2003. High 3. 2002 Enhance citizen education, understanding and satisfaction of police traffic services through the design and implementation of a traffic enforcement program to target the specific needs of the community. High 4. 2002 Increase abandoned vehicle abatement by 50%. High 5. 2002 Develop Senior Academy to teach safety. PUBLIC SAFETY - POLICE COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 6. 2001 Determine need and viability of the installation of automated traffic devices (digital cameras) at major intersections to enhance traffic enforcement of red light violators. FIRE SERVICES COUNCIL _~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2001 Design & Construct Emerald Glen Fire Station. High 2. 2001 Design & Construct Fallon Fire Station. DISASTER PREPAREDNESS COUNCIL _~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2001 Undertake multi-functional disaster training exercise. High 2. 2001 Work with the City's community based organizations to develop a disaster plan for the City's "vulnerable" and "special needs" population. CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 160 WASTE MANAGEMENT COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Implement New Recycling Programs to increase diversion of waste. TRANSPORTATION - MAINTENANCE COUNCIL _~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Develop a Street Light Pole Replacement Program. Medium 2. 2002 Implement 5 new community volunteer projects. TRANSPORTATION COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 2002 Complete alignment study of Tassajara Road from existing City limit north to the Alameda County limit line. High 2. 2001 Work with ACTA for the implementation of the Measure B transportation project along the Scarlett Ddve corridor between Dublin Blvd. and Dougherty Road. Dublin is the project sponsor. High 3. 2002 Work with the developers of the Lin property to adopt a specific alignment of Fallon Road from 1-580 to Bent Tree Drive. High 4. 2002 Update the Eastern Dublin Traffic Impact Fee (TIF). TRANSPORTATION COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 5. 2002 Update Tri-Valley Transportation Council Spending Plan, together with the other 6 agencies in the TVTC. Medium 6. 2002 Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate improvement of the 1-580/Fallon Road interchange. F:\G&O~2002 G&O Mtg\04-03-02 G&O Mtg.2 g&o minutes.doc CITY COUNCIL MINUTES VOLUME 21 PRELIMINARY ADOPTED GOALS & OBJECTIVES April 3, 2002 Page 161 RECESS At 8:50 p.m., Mayor Lockhart called for a short recess. All Councilmembers were present when the meeting reconvened. 2002~2005 BUDGET STUDY SESSION 8:57 p.m. 8.2 (350~20) City Manager Richard Ambrose presented the Staff Report. He indicated that the City's Annual Budget Study Session provided the City Council with an opportunity to identify those programs, services, and projects the Council would like Staff to analyze as part of the development of the City's Annual Operating Budget and Five-Year Capital Improvement Program for the upcoming year. The Budget Study Session also serves as a means of providing the Council with early information regarding those items that may have a significant impact (positive or negative) on the City's expenditures and revenues in 2002~2003. The Study Session is also designed to minimize last minute budget issues for which there would be insufficient time to evaluate. Fred Marsh, Finance Manager, gave the following analysis of anticipated future impacts on FY 2002~2005 Budget. REVENUES 1) Effects of the recession, resultant impact to the State and to high tech firms and the national events that occurred on September 1 l*h have resulted in a significant downturn in building permit revenue, interest income, transient occupancy tax and sales tax in Fiscal Year 2001 ~02. It is uncertain whether the amounts collected will return to levels experienced in FY 2000~01. 2) Property Tax is expected to have a modest growth as a result of projects already in process and will result in additional assessed valuation for the upcoming Fiscal Year. But pending State legislation could change the method in which State's ERAF deduction to property tax is calculated. 13) City's Sales Tax is anticipated to increase as a result of additional spending attributable to new residents and employees, as well as the addition of Sybase and Expo Design Center~ but growth could be slowed since several auto dealers have CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 162 discontinued their "zero percent" financing programs and with increased competition from auto dealerships in nearby cities. 4) Fiscal Year 2002-03 will be first full year the extension to the original Measure B V2 cent sales tax will be in effect resulting in additional funds for City street maintenance and improvements. 5) Monies from issuance of the new State Park Bonds will not be made available to the City until Fiscal Year 2003-04. Proposition 42 guarantees the City will continue to. receive Traffic Relief and Congestion Funds from the State. 6) Impact of the projected State Budget Deficit could have the largest potential impact to the City if the State opts not to fund the "backfill" that is currently used to reimburse cities for the 67.5% reduction currently being made on auto registration fees. If the reduction is not eliminated and if the State decides not to fund this backfill, the City could potentially lose over 1 million in General Fund revenue. 7) Delays and reductions in new development such as the loss of Oracle, Cisco, and Commerce One office projects and delays in the Transit Center residential project will result in the loss of Development Impact Fees. This means some impact fee dependant capital improvements will need to be deferred beyond the time frames identified in the 2001~2005 Capital Improvement Program. The above projects will result in approximately $14.7 million fewer dollars. OPERATING EXPENDITURES The following are items anticipated to impact the City's Operating Expenditures for FY 2002~2003. This does not include inflationary increases associated with materials, supplies, equipment, or the increased costs of wages for City employees and/or most contract providers. 1) Several City Departments carried vacancies for part of the current fiscal year (City Manager's Office, Planning Division, and Parks & Recreation Department) which are expected to be fully staffed for all of Fiscal Year 2002-03. 2) Approximately $2.3 million in proposed Capital Project expenditures is expected to be carried over into Fiscal Year 2002-03. This includes funding for the Library, Energy Project, the Utility Undergrounding, the Freeway Art, and the new Senior Center. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 163 3) Costs for Police Services personnel is expected to increase due to 16% salary increases obtained by the Alameda County Deputy Sheriff's Association. 4) Additional costs for legal services could materialize if a lawsuit is filed in regards to the proposed property annexation in Eastern Dublin. 5) General Fund will be required to loan funds to the Fire Impact Fee Fund for the construction of the Emerald Glen Fire Station. Fire Station No. 18 in Dublin Ranch will be opening in the summer of 2003 necessitating the hiring of nine new fire personnel. 13) Additional street maintenance, sweeping, landscape maintenance, tree maintenance and signal maintenance costs associated with new infrastructure will increase expenditures. 7) Additional costs will be incurred due to a full year of maintenance associated with Ted Fairfield Park and 6 months of maintenance and operational costs of the new Library which is expected to open in January 2003. Mr. Ambrose indicated the Emerald Glen Fire Station costs are coming in higher than anticipated so there may be a need for an additional loan. Good news is the library's operational costs are not as bad due to technology, there will not be a need for as much staff. Council gave Staff the following direction regarding Operating Expenditures, Capital Expenditures, and Contract Services. Operating Expenditures IA. Should the service levels adopted in the 2001 ~2002 Budget be used as the starting point (i.e. base level of service)? Yes -bya consensus. lB. To the extent the City Council's 2002-2003 Goals & Objectives require additional resources not included in the current budget, should the 2002~2003 Budget fund only High Priority Objectives? Yes - by a consensus. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 164 lC. During Fiscal Year 2001-2002, the City Council funded a number of community groups. For each community group identified, please identify whether the community groups funding request should be included in the base level or in a higher level of service m Fiscal Year 2002~2005. The Council determined that the following community groups should be included in the 'base level: Alameda County Green Program; Bay Area Buy Recycled Paper; Childcare Links Childcare Support; Dublin Substance Abuse Council (Red Ribbon Week & Dry Grad Night); Dublin Partnerships in Education; Service Corp of Retired Executives (SCORE); and Tri-Valley Visioning Program. The Council determined that the following community groups should be included in the Higher Service Level: Classical Philharmonic Schools Program; Dublin Fine Arts Foundation; Emergency Services Network of Alameda County; Tri-Valley Convention & Visitors Bureau; and Tri-Valley One-Stop Career Center. Staff also received funding requests from three groups which were not funded in 2001-2002. The Council asked Staff to evaluate a subsidy for Tri-Valley Interfaith Forum and directed Staff to not evaluate Drowning Prevention Foundation and Tri- Valley Corrections Internship Program. CAPITAL EXPENDITURES 2A. Of those projects currently identified in the Five~Year CIP, are there any projects which you would like to see funded in Fiscal Year 2002-200:37 Cm. Sbrant~' requested looldn$ at Open Space Acquisition. Cm. Sbranti asked if Emerald Glen Park, Phase 2 had funding? Mr. Ambrose confirmed there was funding for Phase 2, but the City needed to buy the property before they could start Phase $. Ms. Lowart indicated it would cost $9 million to buy the balance of the land. Mr. Ambrose stated the City needed a cash flow. With the large office buildings, the City receives large impact fees, but five projects have stalled and the Library took a lot of the impact fees, as well as the senior center. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 165 Mayor Lockhart indicated that this would be a community park, not just a neighborhood park and other major projects have funds already committed to them, but she understands the frustration of the residents in Eastern Dublin. 2B. In the 2001-2002 Budget (as adjusted), a total of $8,777,480 was allocated from the General Fund for Capital Projects. If funding is necessary for Operating Expenditures in 2002~2003, three alternatives (1) defer 2002-2003 Capital Projects to a later year; (2) utilize Unallocated Reserves; or (3) utilize Debt Financing were given to the Council as options for funding Capital Projects in 2002-2003. By consensus, the Council chose to defer 2002-2003 Capital Projects to a later year and/or utilize unallocated Reserves as alternatives for funding Capital Projects in 2002-2003. 3. CONTRACT SERVICES Council was asked if Staff should evaluate any aspect of the service other than the cost of providing the service for Fiscal Year 2002-2003. Council directed Staff to just examine cost for Building & Safety Services with Linhart Petersen Powers & Associates; BJY Associates; 4 Leaf; Crossing Guard Services with All City Management; Maintenance Services with MCE; and Fire Services with Alameda County. Street Sweeping will have to go out to bid. Cm. Sbranti stated the people are happy with the City's Police and Fire Services. Mayor Lockhart concurred that she hears very positive responses. RESERVES Currently funds are not reserved for future costs associated with 1) future major renovation of existing facilities such as Shannon Center and the Civic Center; 2) Unfunded future Capital Projects which are not to be fully funded by Development Impact Fee; and 3) Catastrophic losses such as property damage due to earthquakes). 4A. Should the City consider reserving funds for any of the above items7 By consensus, the Council chose not to reserve funds. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 166 4B. Should use of Reserves be limited to Capital or other one~time expenditures? Yes - by a consensus. BUDGET CALENDAR The City Council chose Monday, June 24th at 6 p.m. for the Annual Budget and Five- Year Capital Improvement Program public hearing. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. Minutes prepared by Sandie Hart, Senior Office Assistant. CITY COUNCIL MINUTES VOLUME 21 ADJOURNED REGULAR MEETING April 3, 2002 PAGE 167