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HomeMy WebLinkAbout01-16-2007 Adopted CC Min Mm~~OFTHEcITYcouNca OF THE cITY OF DUBUN RE6ULAR MEETIN6 - JANUARY 16, 2007 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION Government Code 54956.9, subdivision a Name of case: Engineered Glass Wall, Inc. v. City of Dublin Alameda Superior Court No. VG 06265690 .. A regular meeting of the Dublin City Council was held on Tuesday,]anuary 16,2007, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart. ABSENT: None .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. +- REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that no reportable action had been taken. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 3 .. ORAL COMMUNICATIONS Mayor's Appointments to Senior Center Advisory Committee 7:01 p.m. 3.1 (110-30) City Clerk Fawn Holman advised that, in response to advertisement for two vacancies, six (6) applications were received by the January 4,2007 deadline for the Senior Center Advisory Committee. Mayor Lockhart thanked all of the applicants and expressed disappointment that she could not appoint them all. Martin Baron advised that he had been a resident of Dublin for approximately 22 years, and thanked the Council for his appointment. He looked forward to representing the seniors of the community to bring more resources to Dublin. Diane Bonetti advised that she had been a resident of Dublin and an active member of the community for 42 years. She had seen a lot of change, and applauded the Council for its good work. She looked forward to working with the seniors in the community. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand and by unanimous vote, the Council confirmed the Mayor's appointment of Martin Baron and Diane Bonetti to the Senior Center Advisory Committee for 4-year terms which expire in December 2010. .. Proclamation Declaring January 2007 as "National Blood Donor Month" 7:05 p.m. 3.2 (610-50) Mayor Lockhart read a proclamation declaring January 2007 as "National Blood Donor Month" and urged all residents in good health to donate blood regularly. Harry Beardsley accepted the proclamation on behalf of the American Red Cross and outlined the blood donor program in Northern California. Much of the blood used in Northern California was donated from out of the area, so it was very important to boost donations in our area. Donors could call 1-800-GiveLife for more information. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16, 2007 PAGE 4 ~ Of Dt'i~ 1/~~~~~~\~ 19~ ~82 ,~, C:U/roR~ Cm. Sbranti advised that the Knights of Columbus were hosting a blood drive on Saturday, January 20th at St. Raymond Church from 9:00 a.m. to 2:30 p.m. . A wards of Achievement from the California Parks and Recreation Society 7:09 p.m. 3.3 (150-20) Parks & Community Services Manager Paul McCreary made a brief presentation on the accomplishments of the Parks & Community Services Department during the past year and advised that the Department had been selected to receive three Awards of Achievement from the California Parks & Recreation Society (CPRS) in the categories of Neighborhood/ Community Life, Agency Brochure and Special Focus Brochure. Cm. Sbranti asked if Staff worked through real estate offices to get the "Welcome to Dublin" guide out to new residents. Mr. McCreary advised no, this was a limited printing, but it might be considered in future printings. The Council received the report and commended Staff on a job well-done. . Public Comments 7:18 p.m. 3.4 Carl Aaron, Dublin resident, expressed concern about a newspaper article in which it was reported that the Dublin Police Services received a D+ by Californians Aware during a recent audit of California police department records request responses. City Manager Richard Ambrose advised that Police Services Staff received training annually from the City Attorney's Office on responding to public records requests. Many of the records in the "audit" were records that Dublin was not legally obligated to maintain at City Offices because Dublin contracted with Alameda County for police services. For example, Dublin Police Officer personnel records were maintained by Alameda County Sheriff's Office, since Police Officers were County employees. Although Dublin Staff referred the requestor to the proper agency, Dublin's score was reduced. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 5 City Attorney Elizabeth Silver advised that this item was not on the agenda as a discussion item, so the Council could not discuss the issue. If the Council desired, Staff could prepare a report for a future agenda. By Council consensus, Staff was directed to prepare a report for a future Council agenda as a discussion item. .. CONSENT CALENDAR 7:28 p.m. Items 4.1 through 4.7 On motion of Vm. Hildenbrand, seconded by Cm. Oravetz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes - None; Accepted (4.2 600-35) work performed by Synergy Enterprises, Inc., under Contract No. 06-10, Hazardous Materials Abatement for the Building at 6380, 6386 and 6396 Scarlett Court; Accepted (4.3 600-35), work under Contract No. 06-08, Library Repairs; and authorized payment to RoSa Construction, less retention to be paid in 35 days if no subcontractor or supplier claims received. Adopted (4.4 600-50) RESOLUTION NO. 1 - 07 APPROVING MASTER AGREEMENT BETWEEN CITY OF DUBLIN AND CALTRANS FOR FEDERAL-AID PROJECTS and authorized Public Works Director to execute master agreement, any subsequent project-related supplemental agreements and forms, and any succeeding amendments to the master and supplemental agreements. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16, 2007 PAGE 6 ~ of Dt'i.1~ 1/~~~~~~\~ 19~ ~82 ,~, C:UlroR~ Adopted (4.5 600-30) RESOLUTION NO.2 - 07 AUTHORIZING CITY MANAGER TO EXECUTE AN AGREEMENT WITH SOFTRESOURCES LLC FOR COMPUTER SYSTEM SELECTION SERVICES (ACCOUNTING SYSTEM AND BUILDING PERMITS) Received (4.6 100-80) Fiscal Year 2006-2007 Goals & Objectives Status Report and Capital Improvement Program (CIP) Schedule; Approved (4.7 300-40) the Warrant Register in the amount of $3,097,581.06. . WRITTEN COMMUNICATIONS - None . PUBLIC HEARINGS - None .. UNFINISHED BUSINESS Update on Regional Housing Needs Allocation Methodology for Income Allocations for the 2007-2014 Housing Element Cycle 7:29 p.m. 7.1 (430-20) Associate Planner Marnie Nuccio presented the Staff Report and reviewed the Council updates to the Regional Housing Needs Allocation (RHNA) methodology for income allocations for the 2007-2014 Housing Element cycle as proposed by the Association of Bay Area Governments (ABAG) in consultation with the Housing Methodology Committee. Ms. Nuccio advised that, at the writing of the Staff Report, Staff was unaware that ABAG would be recommending an alternative total allocation methodology to its Board. Therefore, Staff was recommending that the Council consider a revised comment letter (Attachment 3), to also include concerns regarding the total allocation methodology. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING J an uary 16, 2007 PAGE 7 ~'l, Of Dt'i.1~ 1/~~~~~~\~ 19~ ~82 ,~, C:UlroR'!;,~ Mayor Lockhart advised that she would support the revised letter, and expressed concern about a methodology that increased Dublin's numbers without increasing the opportunity to bring the required services and service infrastructure to adequately provide for lower income residents. She suggested that the revised letter be copied to Senator Perata and Assemblymember Hayashi, who represented Dublin, as well as Assemblymember Hancock, who was working on one of the committees that might be following these numbers. The Council discussed the proposed increased multiplier, and agreed that cities would be less likely to attempt to build the required units. A more realistic multiplier would result in more affordable units actually being built. On motion of Cm. Scholz, seconded by Cm. Sbranti and by unanimous vote, the City Council directed Staff to forward comment letter, as revised, to ABAG regarding the RHNA Methodologies for the 2007-2014 Housing Element Cycle. The revised comment letter was to be copied to Senator Perata, and Assemblymembers Hayashi and Hancock. .. Request for Funds by the Dublin Housing Authority for Services Associated with the Redevelopment of Arroyo Vista Project and Authorization of a Letter of Support for the Application of Dublin Housing Authority to Demolish and Dispose of the Arroyo Vista Public Housing Project 7:40 p.m. 7.2 (600-40) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City Council would consider entering into an agreement with the Dublin Housing Authority (DHA) for services rendered by the Housing Authority of Alameda County (HACA) related to the redevelopment of the Arroyo Vista Public Housing Project in Dublin. The Council would also consider approving a letter of support to the u.S. Department of Housing and Urban Development to demolish and dispose of the Arroyo Vista Housing Project. On motion of Cm. Oravetz, seconded by Cm. Scholz and by unanimous vote, the City Council: 1) Authorized the City Manager to negotiate an agreement between the City of Dublin and Dublin Housing Authority in an amount not to exceed $60,000; 2) Authorized an additional appropriation from the Inclusionary Zoning In Lieu Fee Fund to the Housing Budget in the amount of $60,000; and 3) Authorized the Mayor to sign the letter of support to the Department of Housing and Urban Development. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 8 . NEW BUSINESS Improvement Developer Agreement for Schaefer Ranch Park 7:43 p.m. 8.1 (600-60) Parks & Community Services Director Diane Lowart presented the Staff Report and advised that the City Council would consider an Improvement Developer Agreement for the Schaefer Ranch Park Improvements. The agreement provided that the Developer would develop plans and specifications for the park improvements based on the conceptual design that was approved by the City Council on October 3,2006, and that the Developer would construct the park improvements and, upon completion, dedicate the park improvements to the City. Mayor Lockhart referred to the 1.4 acres of credit, which had to do with the vesting tentative map for the original project that could not be built because of environmental issues, and asked how the credit could be used. City Manager Ambrose explained that if the developer came in at a future date for a modification to a portion of the land covered by the tentative map that resulted in more units, the credit would satisfy the requirement for additional parkland. Doug Chen, Discovery Builders, advised that the developer wanted to leave the door open for the possibility of additional units, whether they were residential or commercial. The credits would allow for that. The developer was not asking to reduce the size of the open space dedicated. The Council and Staff discussed the park credit request. Granting the credit did not guarantee that the Council would approve any changes to the approved plan. It would allow the developer to: 1) carry the credit in the event that they did come back for a change, and 2) the Council approved that change. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16, 2007 PAGE 9 On motion of Vm. Hildenbrand, seconded by Cm. Oravetz and by unanimous vote, the City Council adopted RESOLUTION NO.3 - 07 APPROVING IMPROVEMENT DEVELOPER AGREEMENT FOR THE SCHAEFER RANCH PARK IMPROVEMENTS .. Proposed Impact Fee Assistance Program for Second Units 8:00 p.m. 8.2 (430-60) Community Development Director Jeri Ram presented the Staff Report and outlined several options for the City Council to consider in order to develop an Impact Fee Assistance Program for second units, attached or detached, to single-family residences. Staff recommended that the Council direct Staff to proceed with the development of an Impact Fee Assistance Program for Second Units pursuant to Option 1, which would be to pay a portion of the impact fees from the City's Inclusionary Zoning In-Lieu Fee Fund in exchange for guaranteeing affordability for a set time period for in-fill second units. The Council and Staff engaged in a question and answer session regarding the particulars of the various options presented, as well as monitoring and enforcement considerations. The Council discussed the pros and cons of Options #1 and #2. Option #2 was based on proposed sizes of the second unit, as opposed to guaranteed affordability required in Option # 1. Although both options had good components, the Council concurred that it did not have enough information to make an informed decision. The Council discussed Option #3, sending the issue to the Housing Committee for further study and recommendations. On motion of Cm. Oravetz, seconded by Vm. Hildenbrand and by unanimous vote, the City Council forwarded the issue to the Housing Committee for further study and recommendation to the Council. Cm. Sbranti asked that Staff look at the potential of how to monitor these types of units. .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 10 Request from Vice Mayor Hildenbrand to Designate a Street for Naming by a Nonprofit Organization 8:30 p.m. 8.3 (820-60) Public Works Director Melissa Morton presented the Staff Report and advised that this request proposed to utilize the City's street naming policy for nonprofit organizations to raise funds for the benefit of Dougherty Elementary School, a public school in Dublin. The City Council would consider approving the request to designate a street within the Wallis Ranch development. On motion of Cm. Oravetz, seconded by Vm. Hildenbrand and by unanimous vote, the City Council approved the request to designate a street within Wallis Ranch for naming by a nonprofit organization subject to the provisions of the City of Dublin's policy for street naming by or for benefit of nonprofit organizations. .. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 8:33 p.m. City Manager Ambrose reminded the Council that there would be a Liaison Committee meeting with the City of Livermore on Friday, January 19th at 4:00 p.m. The Tri-Valley Adolescent Summit, to which the entire Council was invited, would be held on January 24th at 4:00 p.m. The City's 25th Anniversary Dinner would be held on Friday, February 2nd. Cm. Scholz stated that this was her third Council meeting and she had enjoyed the learning experience and working with the Council. Cm. Oravetz advised that he had recently attended a LA VTA meeting, at which time Cindy McGovern with Pleasanton had been installed as Chair. He would attend an ACAP meeting tomorrow night, and a League of California Cities East Bay Division meeting on Thursday night. Cm. Sbranti advised that he had attended the swearing in ceremony for new Alameda County Sheriff Ahern, as well as a Dublin Pride Committee meeting with Vm. Hildenbrand. Many good things were being planned for 2007 Dublin Pride Week. He DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 11 also enjoyed the Strategic Planning Workshop on January 12th, which allowed for an excellent discussion of the vision of Dublin's future. Vm. Hildenbrand advised that she had attended the Sentinels for Freedom event and presented a proclamation to Specialist Steven Sperling who had recently returned from Iraq. She had attended the 2007 Dublin Pride Week committee meeting and was excited about this year's plan. She attended the Strategic Planning Workshop, as well as Fire Chief Bill McCammon's retirement party and Sheriff Ahern's swearing in ceremony. She looked forward to the Mayor's State of the City address tomorrow. Mayor Lockhart stated that she had walked to the Dougherty Hills Dog Park, which was beautifully done; however, she had received several emails from residents expressing concern about only one drinking fountain at the park. City Manager Ambrose advised that Staff had also received the same comments, and an item would be on the February 6th Council agenda related the issue. Mayor Lockhart stated that she looked forward to giving the State of the City address. .. ADJOURNMENT L 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:38 p.m. ATIEST: A\I~~P- City Clerk ~, ... '" DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING January 16,2007 PAGE 12