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HomeMy WebLinkAboutItem 4.03 AmendPersonnelSystem "J ~ ~,!:. CITY CLERK File # a . AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 13, 1996 SUBJECT: Amendments to Personnel System Report by: Diane Lowart, Parks & Community Services Director EXHIBITS ATIACHED: A. Resolution Amending Classification Plan . B. Resolution Amending Salary Plan for Part.. Time Personnel RECOMMENDATION: Q'lt~Adopt Resolutions FINANCIAL STATEMENT: Sufficient funds have been included in the 199,5..96 Budget DESCRIPTION: Staff is proposing amendments to several existing job descriptions as well as amendments to several existing salary ranges. All affected positions are part..time positions in the Parks & Community Services Department. Amendments to Classification Plan . . The safety certification required for aquatics personnel and recreation leaders has recently been revised by :. the American Red Cross.. It is therefore necessary to update the job descriptions for these positions to reflect the new training requirements. The positions affected by these changes are Pool Manager, Assistant Pool Manager, Swim Instructor, Lifeguard, Cashier, Recreation Leader I, Recreation Leader II, Senior Recreation Leader, and Recreation Program Specialist. In addition, Staff has made minor modifications to the language in the job descriptions to include infonnation about the new fingerprinting procedures for certain part-time positions. Amendments to Sala." Plan On an annual basis, Staff conducts a survey of surrounding agencies to detennine current market ranges for part..time positions in the Parks & Community Services Department. Based on the survey, Staff is recommending salary adjustments for the following positions: Job Classification Pool Manager Assistant Pool Manager Swim Instructor Lifeguard Cashier Recreation Leader I Last J\cijustment 09/26/88 02/12/90 02/12/90 02/12/90 02/12/90 09/26/88 Current Ranp 8.00..11.00 7.50..9.50 6.00..8.00 5.50-7.00 5.00-6.50 4.50-5.50 Proposed Ranee 9.00..12.00 8.00..10.00 6.50..8.50 6.00..7.50 6.0Q..8.00 4.75-6.00 :.------------------------------------------------------------------ COPIES TO: L1 ~ ITEMNO.~ F:\cltycoun\ccmtgs\213ptper.doc Recreation Leader II Senior Recreation Leader Recreation Specialist Building Attendant Sports Field Attendant Last Adjustment 01/25/88 01/25/88 08/26/85 . 02/12/90 02/12/90 Current Ranle 5.50..7.00 7.00-9.00 5.00..15.00 5.00..7.50 5.00..7.50 . ..... ... Proposed Rsanre 6.00.7.50 . .7.50.10.00 6.00..16.00 5.50..8.25 5.50-8.25 Staffrecommends that the City Council adopt the attached resolutions amending the City's C1assifi~on Plan and Salary Plan for Pm.. Time Personnel. , ,'~ .':" ... , . . .. -:"..~: .. ..t ... .., .. ." RESOLUTION NO. .. 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, it is necessary to periodically update existing job descriptions in order to insure that the qualifications required are appropriate to the classification; and NOW, 1HEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include the following updated classifications and job descriptions (Attachments A-I): Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Attachment G Attachment H Attachment I Pool Manager Assistant Pool Manager Swim Instructor Lifegu&rd Cashier Recreation Leader I Recreation Leader II Senior Recreation Leader Recreation Specialist BE IT FUR1HER RESOLVED that this docwnent shall become a part of the official classification plan for the City of Dublin. PASSED, APPROVED AND ADOPTED this 13th clay of February, 1996. AYES: NOES: ABSENT: ABSTAIN: Mayor A TIEST: City Clerk .... Ot' . POOL MANAGER THE POSITION Under the direction of the Recreation Coordinator, plans, organizes, directs and supervises all aquatic programs as related to the management and operation of a public swimming pool. .' EXAMPLES OF DUTIES .:. Plans, organizes and supervises swimming activities at a public swimming pool. .:. Schedules, supervises and evaluates part-time staff. .:. Assists with staff recruitment and hiring. .:. Plans and conducts in-service staff training. .:. Maintains staff rotation and staff breaks. .:. Assigns responsibility to the lifeguards when they are not in the guard chair. .:. Teaches certification classes as needed. .:. Serves as a swim instructor or lifeguard as needed. .:. Maintains good public relations. .:. Keeps current records and completes required reports. .:. Assists in the supervision of pool and building maintenance. .:. Informs the Coordinator when supplies are needed 'or equipment needs repair. .:. Other related duties as assigned. QUALIFICA TIONS Education and Experience .:. Must be 18 years of age or older. .:. Minimum education equivalent to completion of high school. .:. Minimum of two years training and experience in assisting with pool management .. Knowledge and Abilities .:. Demonstrated leadership abilities and ability to engage in physical activity. .:. Ability to follow written and oral instructions. .:. Ability to perform all swimming strokes according to American Red Cross standards. .:. Ability to demonstrate lifesaving and emergency first aid skills. .:. Knowledge of use and care of lifesaving equipment used at public swimming pools. .:. Knowledge of basic pool chemistry and maintenance. .:. Ability to deal with stressful situations. .:. Ability to deal effectively with staff and pool patrons. .:. Ability to oversee, review and prepare reports related to the operation of the pool. .:. Ability to use word processing, desktop publishing and spreadsheet programs, is desirable. Licenses, Certificates and other Requirements .:. Current certification required in the areas of Lifeguard Training, First Aid, CPR and Water Safety Instruction. .:. Possession of a valid California Drivers License. .:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. Equal Opportunity Employer .,., ',' 02/13/96 ASSISTANT POOL MANAGER e.,:, THE POSITION Under the supervision of the Pool Manager, assists in the planning, direction, leadership and staffing for a variety of aquatic programs at a public swimming pool. Acts as the Manager in the Pool Manager's absence. EXAMPLES OF DUTIES .:. Assists in the supervision of pool staff and instructs them in proper performance of their duties. .:. Assists in the supervision of the swim lesson program. .:. Enforces pool safety rules and regulations. .:. Serves as a swim instructor or lifeguard as needed. .:. Maintains accurate records and completes related reports. .:. Maintains discipline and orderly conduct among patrons. .:. Maintains good public relations. .:. Supervises weekend lifeguard team. .:. Other related duties as assigned. QUALIFICATIONS Education and Experience .:. Must be 17 years of age or older. .:. Minimum of two years experience as a lifeguard or swim instructor. .:': Knowledge and Abilities .:. Demonstrated leadership abilities and ability to engage in physical activity. .:. Ability to follow written and oral instructions. .:. Ability to perform all swimming strokes according to American Red Cross standards. .:. Ability to demonstrate lifesaving and emergency first aid skills. .:. Knowledge of use and care of lifesaving equipment used at public swimming pools. .:. Ability to deal with stressful situations. .:. Ability to deal effectively with staff and pool patrons. .:. Ability to oversee, review and prepare reports related to the operation of the pool. Licenses and Certificates and other Requirements .:. Current certification required in the areas of Lifeguard Training, First Aid, CPR and Water Safety Instruction. .:. Possession of a valid California Drivers License. .:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. Equal Opportunity Employer . 02/13/96 .. . SWIM INSTRUCTOR THE POSITION Under the supervision of the Pool Manager, provides instruction in all levels of American Red Cross swim lessons and other aquatic programs. May also serve as a Lifeguard to enforce pool rules and oversee the conduct of patrons using the pool. . EXAMPLES OF DlITIES +> Develops lesson plans for swim classes. +> Instructs a variety of swim classes for all ages and ability levels. +> Maintains accurate records as related to swim classes. +> Enforces pool rules and regulations. +> Assists swimmers in distress and administers First Aid as needed. +> Maintains discipline and orderly conduct among patrons. .:. Maintains good public relations. +> Maintains pool areas in a safe and clean condition. +> Other related duties as assigned. QUALIFICATIONS Education and Experience +> Must be 17 years of age or older. .:. Prior aquatic experience is desirable Knowledge and Abilities +> Demonstrated leadership abilities and ability to engage in physical activity. +:. Ability to follow written and oral instructions. +> Ability to perform all swimming strokes according to American Red Cross standards. .:. Ability to demonstrate lifesaving and emergency first aid skills. +> Knowledge of use and care of lifesaving equipment used at public swimming pools. +> Ability to deal with stressful situations. +> Ability to deal effectively with staff and pool patrons. . Licenses, Certificates and other Requirements +:. Current certification required in the areas of Lifeguard Training, First Aid, CPR and Water Safety Instruction. +:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. . Equal Opportunity Employer 02/13196 .' LIFEGUARD .-.... THE POSITION Under the supervision of the Pool Manager, serves as a Lifeguard to enforce pool rules and oversee the conduct of patrons using the pool. EXAMPLES OF DUTIES .> Enforces pool rules and regulations. .:. Assists swimmers in distress and administers First Aid as needed. .:. Assists in the instruction of a variety of swim classes for all ages and ability levels. + Maintains discipline and orderly conduct among patrons. + Maintains good public relations. <. Maintains pool areas in a safe and clean condition. .:. Other related duties as assigned. QUALIFICATIONS Education and Experience + Must be 15 years of age or older. .:. Prior aquatic experience is desirable Knowledge and Abilities .:. Demonstrated leadership abilities and ability to engage in physical activity. . + Ability to follow written and oral instructions. ,....> Ability to perform lifesaving strokes according to American Red Cross standards. , .:. Ability to demonstrate lifesaving and emergency first aid skills. + Knowledge of use and care of lifesaving equipment used at public swimming pools. .:. Ability to deal with stressful situations. .:. Ability to deal effectively with staff and pool patrons. Licenses, Certificates and other Requirements .> Current certification required in the areas of Lifeguard Training, First Aid, and CPR. .:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fIngerprint card and a satisfactory background check. Equal Opportunity Employer 02/13/96 .' CASHIER THE POSITION .' Under the supervision of the Pool Manager, responsible for collection of fees from pool patrons, completing attendance and f"mancial reports, providing assistance to pool staff in emergency situations, and handling participant registration for aquatic classes. EXAMPLES OF DUTIES .:. Collection of public swimming fees and class registration. +> Issues pool passes. +:. Completes daily attendance and financial reports. +:. Maintains effective public relations. +:. Performs general maintenance duties. .:+ May perform minor fIrst aid to patrons. +:. Answers the telephone and assists customers at the front counter. +:. Performs light clerical work. .:. Other related duties as assigned. QUALIFICATIONS Education and Experience .:. Must be 15 years of age or older. +:. Prior experience with handling money and cashiering desirable. Knowledge and Abilities .:+ Ability to follow written and oral instructions. .:. Knowledge of basic math skills. +:. Ability to deal with stressful situations. +:. Ability to deal effectively with staff and pool patrons. .' , . Licenses, Certificates and other Requirements +> Current certification required in the areas of First Aid and CPR. +> Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed f"mgerprint card and a satisfactory background check. Equal Opportunity Employer 02/13196 ."- RECREATION LEADER I ."; THE POSITION Under close supervision, performs entry level work in assisting with the leadership of recreation activities at playgrounds, parks, conununity centers, school sites and sports facilities. Assigned program areas may include preschool, playgrounds, teens, special events and senior citizens. EXAMPLES OF DUTIES .:. Assists with the planning and implementation of recreational activities appropriate to the age level being served. .:. Assists with the issuing and collecting of equipment, games and supplies. .:. Assists with conducting activities in the areas of arts and crafts, games, sports, music, drama, nature study, etc. .:. Maintains effective public relations. .:. Assists in the setup, takedown and cleanup of assigned facility. .:. May perform minor first aid to participants. <. Observes precautions to safeguard participants and spectators. .:. Other related duties as assigned. QUALIFICATIONS Education and Experience .:. Must be 15 years of age or older. .':, <. Some ~xperience in a volunteer or paid leadership position, working with people in a social or ".' recreatIon program. Knowledge and Abilities .:. Ability to follow written and oral instructions. .:. Ability to exercise good judgment, and deal effectively with the public. <. Ability to deal with stressful situations. .:. Ability to develop skills necessary to conduct simple recreation activities. Licenses, Certificates and other Requirements .:. Current certification required in the areas of First Aid and CPR. _ .:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. Equal Opportunity Employer 02/13/96 .:' ." ' RECREATION LEADER II THE POSITION This position is the second step in the series of Recreation Leader classifications. Assists in the leadership of activities at playgrounds, parks, community centers, school sites and sports facilities. Assigned program areas may include preschool, playgrounds, teens, special events and senior citizens. .' EXAMPLES OF DUTIES +:. Assists with the planning, supervision and implementation of recreational activities appropriate to the age level being served. .:. Issues, receives and controls equipment, games and supplies. +:. Conducts activities in the areas of arts and crafts, games, sports, music, drama, nature study, etc. .) Maintains effective public relations. +:. Instructs participants in the rules and methods of playing indoor and outdoor games. .:. Performs minor flfst aid to participants. .:. Observes precautions to safeguard participants and spectators. .:. Inspects program area and equipment, as well as recommends maintenance and repair. +:. Assists with report preparation and record keeping. +:. Maintains discipline at program site. .:. Other related duties as assigned. QUALIFICATIONS Education and Experience .:. Must be 16 years of age or older. +:. One year experience as a Recreation Leader I or comparable work experience. ." Knowledge and Abilities .:. Ability to follow written and oral instructions. +:. Ability to exercise good judgment, and deal effectively with the public. .:. Ability to deal with stressful situations. .) Knowledge of leadership techniques, care and use of equipment and supplies, and basic knowledge of sports, games and arts & crafts. Licenses, Certificates and other Requirements .:. Current certification required in the areas of First' Aid and CPR. +:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. Equal Opportunity Employer 02/13/96 . ~ --" SENIOR RECREATION LEADER .': THE POSITION This position is the third step in the series of Recreation Leader classifications. Under general supervision plans, organizes and conducts recreation activities at playgrounds, parks, community centers, school sites and sports facilities. Assigned program areas may include preschool, playgrounds, teens, special events and senior citizens. EXAMPLES OF DUTIES .:. Plans, implements, supervises and evaluates recreational activities appropriate to the assigned program area and age level being served .> Maintains accurate records and prepares written program plans and reports. .:. Supervises and evaluates part-time staff at assigned program site. .:. Conducts activities in the areas of arts and crafts, games, sports, music, drama, nature study, etc. .:. Maintains effective public relations. .:. Instructs participants in the rules and methods of playing indoor and outdoor games. .:. Performs minor frrst aid to participants. .:. Observes precautions to safeguard participants and spectators. .:. Inspects program area and equipment, as well as recommends maintenance and repair. .:. Maintains discipline and control at'program site. .:. Other related duties as assigned. eO:.; QUALIFICATIONS " Education and Experience .:. Must be 18 years of age or older. .:. Equivalent to graduation from high school. .:. Two years experience as a Recreation Leader I or II, or comparable work experience. .:. Some college recreation classes or working towards a degree in recreation, or related field, is desirable. Knowledge and Abilities .:. Ability to follow written and oral instructions. .:. Ability to exercise good judgment, and deal effectively with the public. .:. Ability to deal with stressful situations. .:. Knowledge of leadership techniques, care and use of equipment and supplies, and basic knowledge of sports, games and arts & crafts. .:. Ability to work independently with minimum supervision Licenses, Certificates and other Requirements .:. Current certification required in the areas of First Aid and CPR. .:. Possession of a valid California driver's license. .> Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. . Equal Opportunity Employer 02/13/96 RECREATION SPECIALIST THE POSITION Under general supervision, performs advanced level work involving the organization and instruction of various age groups in specialized program areas. Develops recreation course content and conducts classes and programs. Exercises independent judgment in the application of specialized knowledge and skills in the conduct of the work. May supervise and train other staff and volunteers in the area of specialty or assigned program area. Work is reviewed through periodic inspections, conferences, reports and formal evaluations. . EXAMPLES OF DUTIES .:. Plans and conducts classes or programs in specialty field or assigned program area for various age groups. .:. Stimulates interest and appreciation in specialty field or assigned program area. .:. Maintains equipment and supplies for classes or programs. .:. Furnishes technical guidance, demonstrates methods, conducts training in specialty field or assigned program area. +:. Maintains control of classes or group. .:. Prepares promotional material and written reports as needed. .:. Encourages and maintains positive public relations. +:. Other related duties as assigned. QUALIFICATIONS Education and Experience .' ": Any combination of education and experience that would likely provide the required knowledge and abilities for the position. A typical way to obtain the education and experience would be: .:. Equivalent to graduation from high school, some college recreation classes or work in progress towards a degree in recreation or related field. +:. Two years experience as a Recreation Leader II, or comparable work experience; one year experience working in assigned program area is desirable. +> Two years of experience in teaching or conducting classes or programs in specialty field Knowledge and Abilities .:. Technical and professional knowledge of the assigned program area and skills in planning, organizing and conducting a specialty class or recreation program. +:. Ability to conduct classes or programs in one or more areas within the specialty field and to work cooperatively with other staff and the public. .:. Ability to exercise independent judgment Licenses, Certificates and other Requirements +:. Possession of current certificate, credential or license in the area of specialty field (as appropriate). .:. Any offer of employment to an adult employee who will have direct contact with minors is conditional upon submission of a completed fingerprint card and a satisfactory background check. Equal Opportunity Employer 02{13196 . " RESOLUTION NO. - 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN .- ********* AMENDING TIlE SALARY PLAN FOR PART-TIME PERSONNEL WHEREAS, the City Council has adopted Resolution 122-93 Establishing a Salary Plan for Part- Time Personnel; and WHEREAS, competitive salary provisions which will attract and retain quality employees are important to the organization; and WHEREAS, it is desirable to update salary provisions for part-time employees in the City's personnel system. NOW, THEREFORE, BE IT RESOLVED that the part-time salary prOVISIOns enacted ill Resolution 122-93 be superseded by this resolution. BE IT FURTHER RESOLVED that the following part-time hourly salary ranges shall be established in accordance with the City of Dublin Personnel Rules: Part-Time Employees Aquatics Coordinator Assistant Pool Manager Building Attendant . Cashier .' Clerk Typist - Part~ Time Crime Prevention Specialist Lifeguard Planning Intern Pool Manager Preschool Aide Preschool Instructor Recreation Intern Recreation Leader I Recreation Leader II Recreation Specialist Senior Recreation Leader Sports League Director Sports Field Attendant Sports Official Swim Instructor Minimum $12.00 $8.00 $5.50 $6.00 $4.50 $10.00 $6.00 $5.00 $9.00 $6.00 $8.00 $5.00 $4.75 $6.00 $6.00 $7.50 $10.00- $5.50 $14.00 $6.50 Maximum $15.48 $10.00 $8.25 $8.00 $5.50 $16.00 $7.50 $10.00 $12.00 $8.00 $11.00 $10.00 $6.00 $7.50 $16.00 $10.00 $13.00 $8.25 $16.00 $8.50 .-, PASSED, APPROVED AND ADOPTED this 13th day of February, 1996. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk