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HomeMy WebLinkAboutItem 4.01 Draft Minutes 02-21-1996 I! ..,~-~ ADJOU~EDREGULAR MEETING - February 21, 1996 :. An. adjourned regular meeting of the Dublin City Council was held on Wednesday, ''-::,,:: FebrualjT 21, 1996, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 5:10 p.m., by Mayor Houston. ..... '. .. ,) '- .". ., . "I , -:.:.:.:.... RQL~ CALL PRESENT: Councilmembers Barnes, BUlion, Howard, Moffatt and Mayor Houston. ABSENT: None . .............. ......... PI,EDGE OF ALLEGIANC~ Mayor Houston led the Council, Staff and those pl"esent in the pledge of allegiance to the flag. . ...........'.'......- -SUMMARY OF 1 ~950BJECTIVES LEVEL OF ACHIEVEMENT ", '" NOAcnON # % 7 9.3 6 20.0 6 60.0 19 16.5 1 4;2 20 14.4 CITY COUXCIL:Ji.uwTtts ." . VOLUME,l!S . /1 4 ADJouuu~~~=~;~=~8DPHT)ITEMNO.~ .~~~.~. - ~ The total number of assigned objectives of 139 in 1995 were significantly higher than the 94 objectives assigned in 1994. Of the total number of objectives adopted, 67 . (48.2%) were completed in 1995, as compared to 38 (40.4%) in 1994. Of the 75 '. - objectives which were designated "high" priority in 1995,41 (54.6%) were completed, compared to 15 (39.5%) completed in 1994. Mayor Houston stated he felt quite a bit had been accomplished. 1996 Goals & O~iectives Mayor Houston stated anyone present to address specific items would be allowed to address them at this time. Rob Yohai, President of Schaefer Heights, Inc., applicant for a project on the western side of town, thanked the City Council for giving them a high priority for this year. They have accomplished a lot this past year. They now have a draft EIR which was released about 55 days ago. The public comment period closed last night. They have been here since 1988 trying to get some type of project developed in west Dublin. They've applied for in addition to EIR certification, a GPA, tentative map and subsequent annexation to the City of Dublin. He asked for a consolidation of these approvals in a bundle; first from the Planning Commission and then from the City Council. They feel they have enough support for this. They've done a lot of work since the referendum 3 years ago. This is one project and one group of comments and people interested one way or another, in approving or not approving the plan. They feel this would be a more efficient use of everyone's time and energy. He was here to ask for the City Council's sanction in this matter. Mayor Houston asked if there would be any additional staff requirements. , ..... "., .,' o. Mr. Yohai responded there wouldn't be more staff requirements but it might ask more of staff in a shorter period of time. They would. hope to not have to go through the process more than once. It could even result in a monetary savings, but it might put more strain on Staff from a time standpoint. Mayor Houston pointed out that we have other projects that staff must also work on" and asked if he would, be willing to pay for extra staff if necessary. Mr. Yohairespdnded yes, they would be willing to pay the cost to pick up additional staff time, overtime, etc. ," - ern. Burton ask if some of the approvals could or couldn't be approved as one step. He thought maybe there were regulations on the part of the State, County or the City which might preclude this. ern' COUJfClL .IIIBDTES VOLUME 1 S ADJOURNED RE611L4R.IIbT1I8 (801tLS4 OBJECTI\"ES/BUDeET) Pe'b~Sl1t 1998 .....G.:-Z. . . . . ' .' " ,'.> .. :~'. '- .~~ .....1 e:: Mr. Ambrose stated he did not feel this is the forum to look at this particular issue and the impacts of whether we could accommodate this request. He did not feel there would be a problem doing this, but pointed out that there could be some risk to the applicant. Mr. Yohai stated he was aware that the City Manger and City Attorney would be very involved in the development process. They're willing to be flexible. Mayor Houston pointed out that they are listed as a high priority in the G&O. Staff will look into this. Mr. Ambrose felt it would be appropriate for them to first meet with the Community Development Director. Karen Dyer stated her passion is libraries. The library is listed twice in the G&O. She thanked the City Council for their support in 1995. Support is just as vital this year in order to continue to have a valuable and viable library for the people. Mr. Ambrose stated he has been working with the County Librarian and other cities and they anticipate that #5 on Page 4 (Participate in Countywide review of Library Services) would serve that purpose. At least one city is questioning the current allocation of hours and services with regard to the revenue. It is an issue that they are trying to reach consensus on. One city is looking at possibly pulling out and doing their own library. They hope to have something within the next few months. em. Burton asked about data Ms. Dyer had gathered. Ms. Dyer stated there was no consensus. Everyone has their own ideas. She will compile the data into some kind of a report. 1996 Goals & Objectives The City Manager, in conjunction with the City's Operating Departments, prepared a preliminary list of G&O for 1996. A total of 17 program area/goals, along with 100 objectives to accomplish these goals were identified for the upcoming year. Staff included 35 new objectives for 1996. The remaining objectives were carried over from the previous year. Mr. Ambrose stated the Parks & Community Services Commission on February 12, 1996, concurred with the Staff priorities for the Culture & Leisure Services Program Area, with two exceptions: They gave a high priority to "Work with East Bay Regional Park District and County to complete development of unbuilt portion of the Iron Horse Trail", and "Determine best use of Dublin Historical Preservation Association operating Crn' COUNCIL MINUTES VOLUME 15 ADJOURNED RE.GULA.1t MEETING (GOALS &. OBJECTIVEs/BUDGET) Febrn..a.ry 21, 1996 PAGE 7& Heritage Center". Staff and the City Council gave these medium rankings. The P&CS Commission also requested that the City Council consider two additional objectives. e Commission . ' . Goal Priority Work with U. S. Army and Dublin Unified Soccer League to facilitate High development of additional soccer fields at Camp Parks Plan a community special event at the Dublin Heritage Center for the Medium fall of 1996 Mayor Houston stated the City Council would go through the report and discuss those items where the Staff priority differed from the City Council's ranking. GENERAL GOVERNMENT, Page 1 "Undertake Americans w/Disabilities Act (ADA) Self Evaluation of Facilities" The Council priority was MEDIUM and Staff priority was HIGH. Cm. Howard stated she thought this was required by law; Cm. Moffatt pointed out the fact that it isn 'f being enforced Mr. Ranldn advised that part of the problem has been finding a consultant familiar with this. LJEA has someone on staff to go out and look at facilities. We would need to look at parks ::::a~o;:::~ ~~entories. This project would not solve any deficiencies though in our play e;. Mr. Ambrose stated the other portion is in employment and providing specific work stations} telephones} etc.} to those who may be handicapped The bulk of lawsuits and complaints relate to this area} rather than facilities. Following discussion, NO CHANGE was made to the City Council's MEDIUM ranking. ADDITIONAL OBJECTIVES requested by Mayor Houston. "Prepare Term Limits Ballot Measure for 96 Election (8 total consecutive years)" Mayor Houston stated he felt there is a lot of support for this. The Cities of Fremont and Pleasanton are also worldng on this right now; He gave it a high ranking. Cm. Moffatt suggested that instead of term limits that we look at going to district elections or limiting the amount of donations received by people. It takes a substantial amount of money to run for office. He gave it a 0 ranking. Cm. Barnes stated she would support letting the voters decide. She gave it a high ranldng. Cm. Burton gave it a high ranldng. e:.. cIn' COUNCIL MlNUTES VOLUME 15 ADJOURNED RE.6ULAR MEETlN6 (60ALS &. OBJECTIVEs/BUOOET) Feb:ru.a.ry 21, 1996 PAGE '7'7 On. Howard gave it a low ranking. e:: Following discussion, the collective City Council ranking was HIGH. Requested by Mayor Houston "Televise Council Meetings" Mayor Houston stated he would like to see the City Council meetings televised He gave it a high ranking. Cm. Howard stated she would like to see us work with C7V 30 in order to get a better offer. The money we budgeted is st11l sitting there from last year. She gave it a high ranking. Cm. Moffatt felt that since we have 3 stations to work with now:. we may be able to have the meetings televised the night it is held At the time the Civic Center building was buIlt, he thought it was wired for television. He felt we could pursue this. Mr. Rankin advised that only empty conduit is in place. Mr. Ambrose stated there would be a lot of capital expense involved with this approach. Mayor Houston requested that Staff investigate this further. Cm. :s Burton and Moffatt gave it a medium ranking. .'-~ Cm. Bames gave it a high ranking. Following discussion, the collective City Council ranking was HIGH. .' FINANCE Page 2 "Report on cost effective alternatives for processing of small purchases" Staff ranked this MEDIUM and the City Council ranked it LOW. M:r. Rankin stated Staff had been looking at credit card purchases as vendors typically like a major credit card and then we have only one bill to process. Cm. Moffatt asked if we could open a commercial account and have people sign for items. He asked how it would be monitored Mr. Rilnkin stated Staff would come back with a report on what the controls would be. Cm. Moffatt discussed a different system of allowing someone to pay fees to the City with a credit card. Cm. Burton asked if this would a.Jso apply if someone signs up for a recreation class. cm COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETlHG (GOALS &. OBJECTIVEs/BUDGET) February 2~, ~99G PAGE '78 Mr. Rankin explained that you typically have a couple of costs bIVolved You usually have an agreement with a bank or financial institution and they charge a percentage of each transaction, based on volume. We would probably be looking at 3%. . On. Barnes stated people up at the San Ramon Senior Center can pay by credit card. Mayor Houston felt convenience to Staff in collecting the money should be considered Mr. Ambrose pointed out that some of the City's approvals are based on receipt of the money If someone deposits it; you could lose this leverage. Cm. Moffatt stated he would envision in the future as we get more computerizect the elimination of paper transfers. Mayor Houston felt this was worth looking into. He gave it a medium ral1king. em. 's Burton, Barnes, Howard and Moffatt all gave it a high ranking. Following discussion, the collective City Council ranking was HIGH. Cm. Moffatt added "Pay Fees by Credit Card" Cm. 's Burton, Howarcf, Moffatt and Barnes gave it a high ranking. Mayor Houston gave it a medium ranking. .' "! Following discussion, the collective City Council ranking was HIGH. PUBLIC RELATIONS, Page 3 ADDITIONAL OBJECTIVES by Cm. Barnes "Holiday Lights/Decorations at City Hall" Cm. Barnes stated she felt when City Hall leads the wa~ this spreads to the homes and businesses in the community. It was a lot of fun this year driving around looking at some of the lights around town. Following discussion, all members of the City Council ranked this as a HIGH priority. "Hold 15 Year Cityhood Celebration in 1997" Cm. 's Barnes, Burton, Howard and Mayor Houston all gave it a high ranking. Cm. Moffatt gave it a medium ranking. Following discussion, the collective City Council ranking was HIGH. CITY COUNCIL MINUTES VOLUME. 15 ADJOURNED RE6ULltR MEETINEi (60ALS &. OBJECTlVEs/sUDaE.T) Febru..a.ry 2~, ~99G PAGE '79 .- . .:~ . CONTRACT ADMINISTRATION Page 4 "Consider providing Library Service with a neighboring City" Staff ranked this LOW and the City Council ranked it MEDIUM. Mr. Ambrose reported that it has become apparent that the libraries provided by neighbonng cities are far enough away that all you might be able to consolidate would be administration. Twelve percent of the users of the Dublin Library are from Pleasanton, while only 2% of Dublin reSidents use Pleasanton's Library. He discussed flaws in the County system. Cm. Barnes stated she felt it wouldn't be too many years until libraries will not be getting bigger, but rather smaller. With the advancement of technology, she often gets information from the Library at odd times. Mr. Ambrose stated the Library is on-line for certain types of thingS today. Ms. Dyer stated the Internet is coming, but they are not yet on it. Following discussion, the City Council maintained their MEDIUM ranking. COMMUNITY DEVELOPMENT, PLANNING, Page 5 " Develop Sign Ordinance Handout" Staff ranked this LOW and the City Council ranked it MEDIUM. Mayor Houston felt since we have made changes, it is important that people know what they can and can't do. Cm. Moffatt questioned how many people are interested in the Sign Ordinance. 1Jzis applies primarily to the business community. U1ien someone comes in to change a sign, they can sit down with a Planner or Inspector and go through the thing in 10 minutes. Mayor Houston agreed that it Will be for businesses, but if they have some information, this will save Staff time in the long run. He believed this would help. It is worth having something for people. Cm. Howard changed her ranking from low to medium. Following discussion, the collective MEDIUM ranking of the City Council remained. Added by Mayor Houston "Study viability of Rental Availability Ordinance for possible change" Mayor Houston stated the direction given to Staff was to come back with a report and look at the numbers. 1Jzis may be redundant. em. Moffatt thought this was a State Statute. Crn' COUNCIL MINUTES VOLUME 15 ADJOURNED RE6UUr.1t MEETI.N6 (60ALS &. OBJECTIVEs/BUDGET) Febru..a.ry 2:1, :1996 PAGE 80 The City Council discussed differences between a 'Rental A vaI1abJ1ity Ordinance' and an 1nc1usionary Ordinance: . Cm. Barnes gave it a medium ranking. Cm. Burton? Mayor Houston? On. Howarct, and Cm. Moffatt each gave it a high ranking. Following discussion, the collective City Council ranking was HIGH. BUILDING & SAFETY, Page 6 "Provide one seminar on the newly adopted 1994 Uniform Codes and Dublin Municipal Ordinance" Staff ranked this MEDIUM and the City Council ranked it LOW. Cm. Moffatt stated he was concerned that we would bring in consultant services. Ken Petersen? with Lp2A? discussed the fact that he is the consultant and he would spend time to do seminars. A seminar would take about 2 hours of his time and this would be time away from other duties. He explained that the handouts are already prepareci, so it would be his time spent with businesses and individuals. Cm. s Burton and Moffatt and Mayor Houston all changed their ranking to medium. Following discussion, the collective ranking of the City Council was MEDIUM. "Provide one homeowner improvement seminar" Staff ranking was MEDIUM and the City Council ranking was LOW. .'.. ; Cm. s Bulton and Moffatt and Mayor Houston all changed their ranking to medium. Following discussion, the collective ranking of the City Council was MEDIUM. Page 7 "Provide 3 workshops in the following areas: 1) re-roofing; 2) heating and air conditioning equipment; and 3) pool and spa equipment" Staff ranked this MEDIUM and the City Council ranked it LOW. Cm. s Bulton and Moffatt and Mayor Houston changed their ran.kings to medium. Following discussion, the collective ranking of the City Council was MEDIUM. ECONOMIC DEVELOPMENT Page 8 Cm. Burton added "Locate site for Welcome to Dublin sign in eastern Dublin" em. Bulton explained that this is difficult because we don't own the intersection; Pleasanton does. He did not want the idea abandoned He envisioned a little more than a monument sign and felt it should be unique. cIn' COUNCIL MIHUTES VOLUME 15 A.DJOURNED REGULAR MEETING (GOA.LS &. OBJECTI\fEs/BUDGET) Feb:ru..a.ry 2fl., 1996 P.A...GE &1 ." :" ..:: .~:. .' A1r. 111Ompson stated along with the Homart proposal, they had a welcome sign coming off at Hacienda Drive, Caltrans doesn't want anything located on their property that a vehicle could hit. Mr. Ambrose reported that Mr. Neuel has done an exceffent job in working with Caltrans and they have agreed to put 5 new signs on the freeway to Dublin. We have been working with private developers such as Vaffey Nissan and they have something that Dashes on their sign about Dublin. We could work with the development community as they come in to let them know we want some kind of a sign. Mr. Neue1 reported that we will have 5 new signs on /-580 east and west; also on /-680 going south telling people to get off on /-580. Following discussion, the City Council decided that this was an ongoing topic and no ranking was necessary. Page 8, Cm. Burton added "Concentrate on Dublin being the place to do business" Mr. Neue1 gave an update on the Dublin car dealers association. The 5 dealers have formed a co-op and are trying to sell Dublin. There is a saturation point for retailers. He stated he would support a lot of lights and anything that can bring in business. Cm. Burton felt security will be one of the major shopping decisions in the future. The fact that you can stop in Dublin and go right to a store is advantageous. People wJ11 shop where it's safe. Cm. Bames suggested that Dublin really needs to concentrate on grocery stores. She hears this over and over from the community. The entire City Council gave this a ranking of HIGH. Cm. Barnes added "Move Chamber of Commerce Sign" Cm. Ba.111es felt we have outgrown it where it is and it should be moved closer to the edge of Dublin. All the individual plaque/signs are a little rusty. Mayor Houston agreed and felt it should be at the entrance to the City. Sid Corrie has volunteered to put it on his property at the edge of town. He suggested that we just ask the Chamber to consider relocating it. Janet Lockha.rf7 speaking on behalf of the Chamber, stated there is no big problem but the fact is that the land they are on is the only land they can be on. She suggested that the City CouncJ1 go to the Chamber and tell them where they can put it. Cm. Howard asked if we would have to pay to have it moved cm COU.NCIL MI.NUTES VOLUME 15 ADJOURNED RE6ULAR M.~6 (60ALS &. OBJECTIV'Es/BUDEiET) February 2~, 1996 P.A..GE 82 On, Barnes pointed out it is the se/Vice clubs that buy the plaques. A1ayor Houston suggested that maybe 2 signs would be appropriate. He felt the City should . write a leller to the Chamber and request that they talk to the City about this. ' Following discussion, the entire City Council gave this a ranking of HIGH. CULTURE & LEISURE SERVICES, Page 10 Added by Parks & Community Services Commission "Work with U. S. Army & Dublin United Soccer League to facilitate development of additional soccer fields at Camp Parks" Mayor Houston reported that he has met with some of the soccer people and with Camp Parks and they are working on and blading 5 fields. Cm. Burton stated Colonel Bain brought to his attention some potential problems with the Babe Ruth league and the fact that the Anny can't use the fields. We may get into this with the soccer people. We should be alert to this. Ms. Lowart stated when it was brought up at the Commission level, they wanted to know exactly what this meant. Some had concerns about putting money in and then they may lose the site in the future. The soccer group's intent is for the City to trouble shoot, 11 need be. Mayor Houston stated he sees Camp Parks as an interim measure. Cm. Moffatt felt they will start having more and more people coming in for training. The Army has first choice as it is their land This has to be vel)' strongly indicated to the soccer folks. ..\ " Ms. Lowart reported that the Babe Ruth league is not affiliated with the Dublin Little League; it is a tn"-valley league. Following discussion, the entire City Council gave this a ranking of HIGH. Added by P&CS Commission, "Plan a community special event at the Dublin Heritage Center for the fall of 1996" The City Council discussed the fact that this would be an idea1location for an event to be held The weather in the fall is generally vel)' good. Several years ago, Dublin held a founders/hen"tage festival in the fall. This was pn"or to the Shamrock Potato Festivals that were held a couple of years. Following discussion, the entire City Council gave this a ranking of HIGH. PUBLIC SAFETY, POLICE, Page 10 "Develop a Secret Witness Reward Program" Staff ranked this MEDIUM and the City Council ranked it LOW. CITY COUNCIL MINUTES VOLUME. 15 ADJOURNED REGULAR MEETING (GOALS ct OBJECTIVEs/BUDGE.T) Februa.ry 21, 1996 PAGE sa e:: . . . Chief Rose stated the City dropped out of the WE- TIP program last year. This costs $1,500. They did put together a committee and have funds that are earmarked for rewards, however. Cm. s Barnes, Howard and Moffatt changed their rankings to medium. Following discussion, the collective Council ranking was MEDIUM. Mayor Houston added "Investigate expansion of Bicycle Patrol Program to improve police coverage" Mayor Houston asked what kind of staffing would be required to expand this program. He felt it is very valuable to the community. Cm. Burton agreed that it is important to see our officers in full um/orm looking sharp. It makes everybody feel good. Chief Rose stated they would have to increase staffing to expand this program. No one is working bicycle patrol full time at this time. Following discussion, the entire City Council gave this a ranking of HIGH. PUBLIC SAFETY, FIRE SERVICES, Page 11 Mayor Houston reported on the DRFA meeting which was held last night. San Ramon opted to do their own study and we therefore, must do our own study. This is a real high priority item as it will be very important to Dublin. PUBLIC SAFETY, DISASTER PREPAREDNESS, Page 11 "Complete Operational Plan for use of Amateur Radio Equipment" Staff ranked this HIGH and the City Council ranked it MEDIUM. Ms. Texeira advised that we have purchased the equipment and we now need to go through an exercise. The new staff person is ready to get moving on this prqject. Mr. Ambrose stated this provides us with another source of communication in the event of a disaster. Cm. Moffatt felt it is important to have alternatives. This won't be too expensive. em. Burian stated he really didn't see this as being effective across town. Mayor Houston changed his ranking from low to medium. Cm. Moffatt changed his ranking from medium to high. CITY COUNCIL MINUTES VOLUME 15 A.DJOUItNED RE.6ULAR MEE.TIN6 (60A.LS &. OBJECTIVES/BUDGET) February 2~, ~99G P..A..GE 84 Following discussion, the consensus of the City Council was to rank this as HIGH. TRANSPORTATION, Page 13 Added by Cm. Barnes and Cm. Howard "Study ways of replacing the Civic Center Fountain pumps in order to provide more hours at a lower cost" _. em. Barnes felt we need to find another solution to be able to keep the fountains running more. Following discussion, the entire City Council gave this a ranking of HIGH. Cm. Barnes asked what all the talk was about cities going on the Internet or having a Home Page. Mr. Ambrose stated the City Council will be getting a report with alternatives in the future. This was item 3 on the first page of the G&O report and it was given a ranking of HIGH by both the City Council and Staff. Janet Lockhart stated she came in late and ask about televising City Council meetings. We are getting further and further with communications and the community knowing what the City Council is doing and thinking. She felt this is very important. Even tape delayed, some real interesting things inform people. She watches San Ramon's and also Pleasanton's. It is good information and good background. A newspaper reports ._ " _ maybe a paragraph or two on a whole meeting. There is a lot of support in the business community with helping to get the meetings televised on CTV 30. A program could be put together to have the business community buy advertising. Mayor Houston advised that this was put in as a high priority item, and we definitely will look at this. . ".""""'+ "'-" 1996-97 BUDGET STUDY SESSION 8.2 (330-20) City Manager Ambrose reported that through early identification of the service and fiscal issues, the City Council will be in a better position to collectively understand the short and the long term fiscal and service impacts on the City during the Council's deliberations on the FY 1996-97 Annual Budget and new Five-Year Capital Improvement Program later this fiscal year. Mr. Ambrose reviewed the analysis of estimated future impacts on the General Fund. He discussed the proposed Right to Vote on Taxes Constitutional Amendment. Mayor Houston asked about the assessment districts. .. Crn' COUNCIL MIBUTES VOLUME 15 ADJOURNED RE6ULAR MEETJB6 (60ALS &. OBJECTI\ff:s/BUDGET) Feb:ru.a.ry 2~, ~99G P.A..GE 85 .. .'. . Mr. Ambrose stated in the long run, the development community would be hurt because cities will not want to form assessment districts in the future. Instead, they will have homeowner associations. Mr. Rankin stated this would apply to all existing assessments unless they are exempted. Mr. Ambrose stated this is about a half million dollars that we could lose. Mayor Houston stated with regard to transportation costs, all the cities must pay a share. He hoped we will use some creativity to fund the 1-580/1-680 project because it is for the betterment of everybody. Mr. Ambrose stated staff will be coming back to the City Council with a report. We need to have some frank discussions with ACTA regarding BART mitigation monies. Mr. Ambrose advised that Staff provided a budget issues worksheet to assist the Council in providing Staff direction with respect to the upcoming Budget and CIP. Staff also identified potential fiscal impacts on the City during the next several years. EXPENDITURES A. Should the 1995-96 level of service adopted by the City Council as part of the 1995-96 Adopted Budget for each program area be used as the base level of service for IT 1996-97 Budget? Mayor Houston thought we would use the same as last year as a base line except for community groups. Base line is what we had last year and then we add or subtract from it. }'es - bya consensus. B. If the City Council is desirous of accomplishing all high priority objectives during IT 1996-97, should the cost of funding those high priority objectives be included as additional budget increments to the base service level, if additional resources are required to accomplish those objectives? }'es - bya consensus. C. Should Community Group requests be placed in the FY 1996-97 base service level at the same funding level as FY 1995-96; or identified in a separate budget increment? Separate - bya consensus. ern' COUNCIL MlNUTES VOLUME 1 S ADJOURNED RE6ULAR MEETlN6 (60ALS &. OBJECTIVES/BUDtlET) Febru..a.ry 21, 199& P.A..GE 88 D. On the 4 contract evaluations due during the upcoming Fiscal Year, are you interested in Staff evaluating any particular issue other than the cost of providing .-- service by the current service provider for FY 1996-97? Evaluate contl"8ctsjust on a cost basis - by a consensus. E. Should the City rely primarily on special revenue funds for funding Capital Expenditures? If no, should Capital Expenditures which have no special revenue source be funded from: 1) General Fund Annual Operating Revenues; 2) General Fund Balance; 3) New Revenue Sources Cm. Moffatt stated he would like to see GF Annual Operating Revenues and New Revenues and leave the GF balance alone. Mayor Houston agreed that the GF balance would be the last resort. He felt we should look only at number 1 and not 2 or 3. Cm. Barnes felt we should also consider 3. Cm. Moffatt said look at 1 and 3. Mayor Houston reiterated he favored 1 only. em. Burton said he wanted 1. .:" Cm. Howard felt it should be 1 and 3 Consensus was to look at 1 and 3. CAPITAL IMPROVEMENTS 1. Are there additional Capital Projects which are not included in the adopted 5- Year CIP which you would like to see Staff evaluate? Mayor Houston stated he would like to see Mape Park go forward. He felt it is far enough along that we could get something done. Cm. Barnes suggested adding Crossridge Road hillslide. Cm. Moffatt suggested that safety issues should be advanced above other projects. The Council did not know what other types of programs this would include. Mr. Thompson mentioned flood damage. crn' COUNCIL MINUTES VOLUME 15 ADJOURNED RE6ULAR ME.ETIN6 (60ALS A OBJECTIVEs/BUOOET) Feb:ru..a.ry 21, 1996 PAGE &'7 .': e., e: e Cm. Barnes wanted to add the Heritage Center parking lot. It's not in the 5-year plan. This should be added. Mr. Ambrose stated an odor problem there may also cost a lot to correct. 2. Of those projects currently identified in the 5-Year CIP, are there any projects which you would like to see funded in FY 1996-977 Raise Mape Park on the list. em. Moffatt stated he would like to see libraries get something. He doesn't want to let the library service deteriorate. Mayor Houston felt for budget purposes this year, it would be included in the added servIces. Cm. Barnes felt at some point in the future we need to look at another senior center. Mr. Ambrose stated the lease is up this year. Mayor Houston stated he talked with Bonnie Leonard, who felt a 5-year lease would be the wisest for the City. Ms. Lowart recommended extending the lease for 5-years and establish a task force within the next 18 months to look at a new center at the end of 5 years. It was the consensus of the Council for Staff to evaluate funding safety projects (i.e., Slope Repair), Heritage Center Parking Lot and Mape Park for 1996-97. REVENUES A. How should Citywide Assessments be set for FY 1996-977 1) Reflect actual cost; 2) reflect on by the increase in the CPI and subsidize the difference from the General Fund; 3) freeze assessments and subsidize difference from the General Fund. Mayor Houston voted for 3. Cln. ~ Barnes, Burton, Howard and Moffatt all favored 1; reflect actual cost. BUDGET DOCUMENT Mayor Houston stated he had been very happy with the format and this was also the consensus of the Council. Crn' COUNCIL MINUTES VOLUME 15 A.DJOURNED RE6ULAIt MEETlN6 (60A.15 cS. OBJECTIYEs/BUDeET) February 2:1.., :1..996 PAGE SS BUDGET CALENDAR The City Council established the date of Thursday, June 27, 1996 at 6:00 p.m., to hold . the annual Budget and Five-Year CIP public hearings. ...., ""--'-""'. + ,...----............... OTHER BUSINESS DarIa Stevens stated she hasn't done the last version of the Dublin Video newsletter. She hoped the half that we got was to our expectations and hopes. The whole era of using tv to get public information out is just beginning. The video newsletter was free to Dublin and she assured the City Council that she will finish it. CTV in general needs that kind of work. The Shannon segment will be finished soon. Mayor Houston asked about ramifications of the 3 channels and the plan. Ms. Stevens said the cities went to bat for additional channels and they ended up being successful. She gets numerous requests for programming. The challenge will be where we get the money for this programming. Cities and school boards will be able to utilize the 3 channels and they will pay for their productions. ..'.'-.""'.'....""..+..........................'. Animal Shelter Tour (500-80) e:,: Mr. Rankin stated he had sent out a memo for possible Animal Shelter tour dates. Tuesday, March 12th at 3 p.m., worked best. Cm. Moffatt advised that he would be unable to go that day. The Council should figure on about an hour tour and should meet at the Animal Shelter. ............,..,..,..,., +.,.................,........, Citizen/Organization of the Year 610-50) Ms. Lowart reminded everyone that Friday, February 23 is the deadline for applications for Citizen and Organization of the Year for 1995. ..... --.....--.. +........................ , Dublin Pride Week (150-80) Cm. Barnes reported that the order has been placed for Dublin Pride Week items. "'...m..................'+............................, Crn' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETlN6 (GOALS &. OBJECTlYEs/BUD6.ET) Feb:ru.a.ry 2::1., ::1.996 PAGE 89 .,: .~. .'; e: Staff Commendations (610- 50) Cm. Barnes thanked Staff for all the special arrangements this evening. .'.."""..""'..+." Gift to Irish Visitors (610-20) Cm. Howard stated a grou p from Ireland is coming over and in discussing what to give them, they had come up with the idea of having Linda Schmidt make a beautiful quilt wall hanging with a design of the old St. Raymond's Church and the City Seal on the bottom. It will be presented to them at the Green & White gala, being held on Friday night, March 15. The City Council requested that this item be placed on a future agenda. ..,..'....,''...'u'.....+..........................., ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:05 p.m. .............................+..........................., Mayor A ITEST: City Clerk ."."."'.'..'..'.'......+-....."................... cm COUNCIL MINUTES \'OLUME 15 ADJOURNED RE6ULAIt MEETlN6 (60ALS &. OBJECTl\'ES/BUOOET) Febru.a.ry 21, 1996 PAGE 90 COUNCIL PRIORITY # CITY OF DUBLIN ADOPTED GOALS & OBJECTIVES 1996 YEAR PROPOSED OBJECTIVE GENERAL GOVERNMENT - ADMINISTRATION High 1. 95 High 2. 96 High 3. 96 High 4. 95 High 5. 96 High 6, 95 High 7. 96 Medium 8. 93 Medium 9. 90 Medium 10 95 Medium 11. 95 FINANCE High 1. 96 High 2. 95 High 3. 95 High 4. 94 High 5, 96 High 6. 96 Medium 7. 91 Mediu-m 8. 96 Medium 9. 94 Implement Graffiti Task Force recommendations Report on the cost/benefit and alternatives for City Internet Access Employee Recognition Reception Revisions to Parking Citation Program To Comply With New Law - Effective 1/1/96 Televise Council Meetings Complete Brown Bag Training for Development Services Staff Prepare Term Limits Ballot Measure for 96 Election (8 total consecutive years) Undertake Americans Disability Act (ADA) Self Evaluation of Facilities Report to Council on development of a Strategic Plan Update Performance Evaluation Proces~ and provide in-house training for supervisors Review financial commitment to Channel 3D, implement plan to phase out subsidies Work with development community, DSRSD, and DUSD to develop an e: Eastern Dublin Specific Plan Infrastructure Financing Program Coordinate the selection by the City Council of Independent Auditors Identify Means to Recover the cost of implementation associated with the Eastern Dublin Specific Plan Improve Follow-up on Accounts Receivable Report on cost effective alternatives for processing of small purchases Pay Fees by Credit Card Update Purchasing Ordinance (incorporates policy on purchase of recycled products) Implement Automated Fixed Asset System Revise Accounting Procedures INTERGOVERNMENTAL RELATIONS High 1. 96 High 2. 96 Aggressively monitor activities of other regional/local agencies which directly impact the City Meet jointly with representatives from other agencies CITY COUNCIL MINUTES VOLUME 15 ADOPTED GOALS & OBJECTIVES FEBRUARY 21, 1996 PAGE 91 ..- COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE e~, PUBLIC RELATIONS . High 1. 96 High 2, 95 High 3. 96 High 4. 96 Medium 5. 95 Holiday lights/Decorations at City Hall Promote & expand Dublin Pride Week Hold 15 Year Cityhood Celebration in 1997 Assist with the production of one video newsletter Publish one City Newsletter CONTRACT ADMINISTRATION High High Medium 1. 2. 3, 4. 5, 6. 96 96 95 Perform Contract Evaluation on the following Service Contracts: BUilding & Safety Contract (LP2) Animal Control (Alameda County) Public Works Maintenance - (MCE) Crossing Guards (All City Management) Participate in Countywide review of Library Services Consider providing library Service with a neighboring City COMMUNITY DEVELOPMENT'.. PLANNING High e} ., 1. 2. 3. 4. 5. 6. 7. 8. High 9. High High High High High High High Medium Medium Medium 10. 11. 12. 13. 14, 15. 16. 17. 18. 19. e, 95 90 96 85 94 95 96 96 95 96 91 95 Carry out Eastern Dublin Implementation Program by undertaking the following major projects: Scenic Corridor PolicyNiew Shed Analysis Stream Corridor Restoration Program Grazing Management Plan School Impact Mitigation Plan Noise Impact Mitigation Monitoring Fee Wildfire Management Plan Develop Open Space Management POlicy Complete water, sewer & miscellaneous Eastern Dublin Implementation measures Inclusionary Zoning Ordinance & Housing Implementation Program Santa Rita Property - General Plan & Specific Plan Comprehensive Zoning Ordinance Revision Schaefer Ranch General Plan Amendment! Annexation Trumark Homes General Plan Amendment Adopt County Hazardous Waste Management Plan Study viability of Rental Availability Ordinance for possible change Update Rental Availability In-Lieu Fee Resolution Housing Element Update Conduct Land Use Study for southern portion of Camp Parks Develop Sign Ordinance Handout CITY COUNCIL MINUTES VOLUME 15 ADOPTED GOALS & OBJECTIVES FEBRUARY 21 J 1996 PAGE 92 COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY BUILDING & SAFETY High 1, 96 Streamlining the Building Permit Process in the following areas: .' a) Increase the number of over-the-counter permits for residential remodeis, patio covers, carports, or similar structures. b) Complete plan checks for residential projects less than 500 sq. ft. and tenant improvements less than 1,000 sq, ft. within 2 days c) Complete regular plan checks for new buildings (10 working days for the first check and 5 working days for the recheck) d) Fax permits for re-roofing, heating and air conditioning equipment and pool/spa equipment. High 2. 95 Review and update flood control ordinance and flood zone program. Medium 3. 96 Update existing and develop new Building and Safety handouts Medium 4. 96 Provide one homeowner improvement seminar Medium 5, 96 Provide three workshops in the following areas 1) Re-roofing 2) Heating & Air conditioning equipment 3) Pool and spa equipment Medium 6. 96 Provide one seminar on the newly adopted 1994 Uniform Codes and Dublin Municipal Ordinance Medium 7. 95 Develop Process for Recovery of Property from Earthquake Damaged Buildings ENGINEERING High 1, 96 D~velop beautification project on 1-580 San Ramon Road entrance into e: C~ ':, Medium 2. 96 Update and expand Standard Street Improvement Details (Street Lights, decorative parking, medians, landscaping) ECONOMIC DEVELOPMENT High 1. 96 High 2. 96 High 3. 96 High 4. 96 High 5. 96 High 6. 96 High 7. 95 High 8. 96 High 9, 96 Continue business attraction program by contacting 20 outside companies per month Prepare a quarterly update to the building and land inventory data base Contact 300 businesses as part of City's Business Retention Program Concentrate on Dublin being the place to do business Write letter to Chamber of Commerce requesting relocation of sign Develop promotional brochure for Eastern Dublin non-residential development Locate site for "Welcome to Dublin" sign in western part of City Develop a Dublin Buyers Guide to expose goods and services available in Dublin to businesses & consumers Prepare a cost/benefit report on the Tri-Val/ey Visitor's Convention Bureau by May 1, 1996 CITY COUNCIL MINUTES VOLUME 15 ADOPTED GOALS & OBJECTIVES FEBRUARY 21, 1996 PAGE 93 . COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY CULTURE & LEISURE - PARKS & COMMUNITY SERVICES ." High 1. 96 High 2. 95 High 3. 94 High 4. 96 High 5. 96 High 6. 96 High 7. 95 High 8. 95 Medium 9. 95 Medium 10. 94 Medium 11. 96 Medium 12. 92 e:: PUBLIC SAFETY - POLICE High 1. 96 High 2. 96 High 3, 96 High 4. 96 High 5. 96 High 6. 94 Medium 7. 95 ANIMAL CONTROL Medium 1. 95 FIRE SERVICES High High 1. 2. 96 96 e-' Develop Administrative Guidelines for the Public Facilities Fee. Develop a Parks Implementation Plan for Eastern Dublin Update the Agreement between the City & the School District regarding use of school facilities Renegotiate Lease with Dublin Unified School District for Dublin Senior Center Work with U S Army & Dublin United Soccer League to facilitate development of additional soccer fields at Camp Parks Plan a community special event at the Dublin Heritage Center for the fall of 1996 Coordinate construction of Batting Cages by Dublin Little League at Dublin Sports Grounds. Coordinate construction of Snack Bar by Dublin Swim Team Parent's Committee at Dublin Swim Center Determine best use of Dublin Historical Preservation Association in operating Heritage center Secure outside funding & implement Recreation Department Fee Assistance Program Work with Dublin Fine Arts Foundation on 1996 projects, provided funding is available Work with EBRPD & County to complete development of unbuilt portion of Iron Horse Trail Prepare Five Year Plan for Police Services to accommodate growth Implement a community crime prevention telephone hot line Increase Neighborhood Watch participation by 15% Investigate expansion of Bicycle Patrol Program to improve police coverage Develop and implement an anti-graffiti education program, Implement policy & procedure to increase capacity for police storage of criminal records Develop a Secret Witness Reward Program Prepare a report and identify any potential opportunities for a regional approach to Animal Control Patrol Services Prepare cost/benefit analysis of future fire service delivery options Work with San Ramon to analyze impact of dissolution of DRFA on both Cities CITY COUNCIL MINUTES VOLUME 15 ADOPTED GOALS & OBJECTIVES FEBRUARY 21, 1996 PAGE 94 COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY DISASTER PREPAREDNESS High 1. 93 High 2. 93 High 3, 94 High 4, 94 Medium 5. 91 WASTE MANAGEMENT High 1. 95 Low 2. 93 Complete Basic Emergency Preparedness Training for all Departments .. Prepare a report on the effectiveness of the Neighborhood Preparedness Program & identify alternative means to provide the information Complete Operational Plan for use of Amateur Radio Equipment Undertake table top disaster simulation exercise Complete Public Works Tri-Valley Mutual Aid Agreement Coordinate with the garbage service provider the implementation of services under the new agreement. Conduct a survey on the participation in curbside/multi-family recycling programs TRANSPORTATION - MAINTENANCE High 1. 96 High 2, 96 High 3. 95 Medium 4. 95 Low 5. 92 TRANSPORTA TION High 1. 93 High 2. 94 High 3. 95 High 4. 96 High 5. 96 High 6, 95 High 7. 95 High 8. 88 f/g&o95/ag&omin Implement 5 new Community Volunteer Projects Study ways of replacing the Civic Center Fountain Pumps in order to provide more hours at a lower cost Investigate Dougherty Hills Open Space Slope Stability Solutions & Implementation Develop long range plan & funding mechanism for replacement of large equipment or major maintenance projects on all City Buildings ..: Undertake Corporation Yard Facilities Study Work with Caltrans & Alameda County Transportation Authority to complete design and funding for 1-580/1-680 Interchange Improvements & Downtown Hook Ramps . Conduct roadway realignment study for road parallel and south of Dublin Blvd. Prepare Alignment Study for Eastern Dublin major arterials (Tassajara Road & Fallon Road) Update the Circulation Element of the General Plan Work with Contra Costa County to establish a fee in Contra Costa County to pay for needed roadway improvements in Dublin Undertake update to Eastern Dublin Traffic Impact Fee Work with Tri-Valley Transportation Council to develop a Regional Transportation Impact Fee Report to City Council on the Downtown Traffic impact Fee .: CITY COUNCIL MINUTES VOLUME 15 ADOPTED GOALS & OBJECTIVES FEBRUARY 21, 1996 PAGE 95 e:. .) e: REGULAR MEETING - February 27, 1996 A regular meeting of the Dublin City Council was held on Tuesday, February 27, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Houston. .,.,.,.,."....,"'..,."., ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None .'....'..'..........'..+.....'.."'...'.."...' PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ...........----'----".--+........................... INTRODUCTION OF NEW EMPLOYEE 7:01 p.m. 3.1 (700-10) Assistant to the City Manager Texeira introduced Dean A. Johnson, the City's new part time Community Safety Assistant, who started with the City on February 12. Dean will be coordinating the City's disaster preparedness program. He has a range of experience in the areas of municipal government and public safety. He worked as a Code Enforcement Officer with the City of Ceres, for the Stanislaus County Sheriff's Department and the West Chicago Police Depaltment. Dean stated it is good to be here, and mentioned that he had prepared a report on the Consent Calendar already. ..........................'+......----".'...........' St. Patrick's Day Parade - Policy on Alcohol (950-40) Debbie White, 6766 Onyx Place, asked questions about a no alcohol policy for the Sf. Patrick's Day parade. She has coordinated the Girl Scouts being in the parade for the last 2 years. She has spoken with Bill Burnham who she understands is responsible for the parade, and also with his wife. She did not feel that alcohol belongs in our parade. Her daughter is really uncomfortable when the Clampers come by. She read a letter from her 7th grade daughter stating she felt the Clampers set a very bad example. They make fools of themselves. CIn' COUNCIL MINUTES VOLUME 15 REGULAR MEETIN6 Febru.a.ry 2'7, 1996 PAGE as Ms. White stated they carry a keg and have cups that they fill during the parade. To sensitive young kids, this is not appropriate. e Mayor Houston asked if we have a no alcohol policy on public streets now. Cm. Barnes stated other groups had also brought this up and asked what we could do about it. Mayor Houston felt there should be no alcohol in the parade. Ms. Silver advised that it could be made a condition of the parade permit. Chief Rose stated this isn't specifically spelled out in the permit. He stated this has come up in the past and it was his understanding that the people who offer the permits were going to monitor it. The Police have never enforced this law, but stated he would take direction from the City Council. Mayor Houston felt we should let all groups know that alcohol isn't allowed in and during the parade. He felt the Clampers are a good group and they do a lot of good things. Chief Rose suggested that he be directed to draft a letter and let Bill Burnham know about the discussion. e: Ms. Silver referenced DMC Section 5.92.010; the ordinance is in place. This section deals with drinking on public streets and drinking in parking lots. Chief Rose stated he was aware that we have the ordinance, but it has not been enforced at the parade. Mayor Houston felt a letter should be sent as soon as possible. Cm. Moffatt stated he would talk to the Lions Club also. Mayor Houston stated he is a member of the Clampers and they have a lot of fun. Cm. Howard stated she did not feel a lot of them are drunk, but that this is just part of their act. Karen Sevilla, 7754 Topaz Circle thanked the City Council for the funds given them for the PEP program. She stated she also was very concerned about the Clampers. The idea of them pretending to be drunk is even worse and certainly not a good example for the children. She requested that the City go further and ask them to not have the pretense of being drunk. e: ern" COUNCIL MINUTES VOLUME 15 REGULAR MEETlNG Feb:ru.a.ry 2'7, 1996 PAGE 97 Dawn Gallup, 8375 Davona Drive, stated she is a PEP instructor. She also would like the adults to set an example for the children. Alcohol is not something to have fun with. Adults should be responsible for their actions. . .." HHHH'+'H City Subsidized Childcare (330-20) Ms. Gallup stated she was actually present to discuss childcare funding through the City. Resources for Family Development (RFD) has approached the City in the past to request funds to educate and train providers in the area. Livermore and Pleasanton presently fund RFD to help boost the profession of family childcare. Dublin does not participate in this program. People in Dublin in this profession will not be recognized because the City doesn't support or back this program. She volunteered to get more information for the City Council. She also heard about a neon sign going upon the hill to boost us, and stated she opposed this. Mayor Houston explained the context in which this comment was made. It was not serious. The City Council was discussing ways of promoting Dublin and this comment was a joke. The newspaper article was misleading. e;.: She stated she was excited about the possibility of the fire districts coming together. Mayor Houston commented that last fiscal year the group, RFD did not apply for funding. They have to keep applying. She should send the City a letter and then the City Council will consider the request at budget time. The letter should be directed to the City Manager. +'" ...............-.............. .. .... "..............,..v......... Boy Scout Troop 549 (130-40) Mayor Houston recognized Boy Scouts Troop 549 which was present in the audience. Chuck Athey is their leader. Cm. Burton stated he was going to give them some City background, before he learned that both Mr. Reuel's and Mr. Ambrose's sons were in the group. The City Council welcomed the Scouts to the meeting. ..'uum_u''m'.....u.+.........un'''._..uu'., e cIn' COUNCIL MINUTES VOLUME 15 RE6ULAR MEETlN6 Feb:ru.a.ry 2'7, 199& P.A..GE98 CONSENT CALENDAR 7:18p.m. .' On motion of Cm. Moffatt, seconded by Cm. Barnes, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Joint City Council/Planning Commission Study Session of February 6, and Regular Meeting of February 13, 1996; Adopted (4.2 360-50) RESOLUTION NO. 24 - 96 DIRECTING PREPARATION OF ANNUAL REPORT FOR CITYWIDE STREET UGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted (4.3 360-20) RESOLUTION NO. 25 .. 96 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 83..2 (TRACT 4719) Adopted (4.4 360-20) RESOLUTION NO. 26 - 96 .~" DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 86..1 (TRACT 5511) Adopted (4.5 520-30) RESOLUTION NO. 27 - 96 REVISING MULTI-HAZARD FUNCTIONAL PLAN (STANDBY OmCERS) Accepted (4.6 150-70) Gifts of $600 from Markstein Enterprises and Community First National Bank to be used for the St. Patrick's Day celebration; directed Staff to prepare formal acknowledgments to the donors; and approved the Budget Change Form; Approved (4.7 350-20) the Budget Change Form for the purchase of a refrigerator at the Dublin Senior Center; Received (4.8 330-50) the Financial Report for the month of January, 1996; ern' COUNCIL MINUTES VOLUME 15 RE6ULAR MEETlN6 Feb:rua.ry 27, 1996 PAGE 99 ..:. .". .,:.! . Authorized (4.9 600-30) Staff to advertise Contract 96-02, 1995-96 Annual Street Repair and Overlay Project for bids; Approved (4.10 300-40) the Warrant Register in the amount of $467,409.19. ""'--"--',."...,.....+..,..,...,....,............. PUBLIC HEARING PROPOSED AMENDMENTS TO TITLE 9 (SUBDIVISIONS) OF DUBLIN MUNICIPAL CODE 7:19 p.m. 6.1 (410-50) Mayor Houston opened the pu blic hearing. Public Works Director Thompson presented the Staff Report and discussed various amendments to the City's Subdivision Ordinance. The changes would include the latest state laws and would ease the submittal requirements for Vesting Tentative Maps. The ordinance was introduced at the February 13, 1996 City Council meeting and there was no public comment at that public hearing. Mr. Thompson stated the attorney for the Dublin Unified School District requested additional time to review the subject ordinance changes, and has therefore asked that this item be continued until the next Council meeting. Mr. Ambrose felt as a courtesy to Dublin Unified School District, the City Council could consider continuing the item. Mayor Houston referenced a letter from Thurbon & Youngblood, the Livermore School District Attorneys, which had been faxed to City offices this afternoon. The City Council had not had a chance to review their comments. No testimony was given by any member of the public relative to this issue. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council continued this item to the March 12, 1996 City Council meeting. .....'."...................+........'............--..... PUBLIC HEARING AMENDMENT TO CITY OF DUBLIN CONFLICT OF INTEREST CODE 7:22 p.m. 6.2 (640-40) Mayor Houston opened the public hearing. City Attorney Silver stated at the February 13, 1996, City Council meeting, the Council introduced an ordinance amending Section 2.24.020 of the DMC in order to designate the new position of Community Development Director to the list of employees required ern" COUNCIL MlNUTES VOLUME 15 REGULAR MEETING Feb:ru.a.ry 2'7, ~99G PAGE ~OO to complete annual Statements of Economic Interest. The statements must be completed and disclosure made in accordance with Categories 3 and 4. . No testimony was given by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of em. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 3 - 96 AMENDING SECTION 2.24.020 OF THE DUBUN MUNICIPAL CODE RELATING TO THE CllYS CONFUCT OF INTEREST CODE ..'....--..'..............+............................ REVISION TO EASTERN DUBLIN TRAFFIC IMPACT FEEl AREA OF BENEFIT FEE 7:23 p.m. 6.3 (390-20) Mayor Houston opened the public hearing. Public Works Director Thompson advised that on January 23, 1996, the City Council . opened and continued a public hearing to c~msid~r proposed revi.sions to the City's , ... existing Traffic Impact Fee for Eastern DublIn. PrIor to that meetIng, Staff received requests from property owners to have the opportunity to discuss the revisions in more detail. Mr. Thompson stated Staff has revised the method of valuing right-of-way and is scheduling a meeting with the property owners to discuss the revisions before the matter is brought back to the City Council. Cm. Moffatt asked if there would be any alternatives for subsidized housing or the concept of a tax transfer fee, etc., that might be used to help people building new houses deal with such large fees. Mr. Ambrose stated they would be looking at this when they get into the inclusionary housing ordinance. This is where they would look at these types of issues. em. Moffatt stated he was interested in the TVTC regional fees. Mr. Thompson stated on this particular fee if a developer has a major street near his property, he is going to get credit for that. There will be credit offsets in this. e.: ern' COUNCIL MINUTES VOLUME 15 RE6ULIlR MEETlN6 Feb:rua.ry 27, 1996 P.A..GE 101 Cm. Moffatt stated he was interested in having some kind of a policy. ."" Mr. Ambrose advised that we have celiain obligations in accordance with our agreements with Pleasanton and BART. We have to come up with a mechanism to fairly assess everyone. The fees might be spread over a length of time. Ms. Silver stated assessments are also covered under the Right to Vote legislation. If it qualifies for the ballot, we will need to look at what infrastructure can be financed through an assessment district. No testimony was given by any member of the public relative to this issue. .::. " On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council continued the item to the March 26, 1996 City Council meeting. .,............. ....'+ . PARKING OF OVERSIZE VEHICLES 7:29 p.m. 7.1 (570-20). Public Works Director Thompson presented the Staff Report and stated as a result of discussions regarding parking issues on Donlon Way, the City Council requested that Staff look into oversize vehicle parking in general throughout the City. At the present time, the City has the following oversize vehicle restrictions: 1) Two-hour parking for commercially licensed vehicles over 10,000 lbs. gross weight; and 2) Commercially licensed vehicles over 6,000 Ibs. gross weight are prohibited from using residential streets except when making deliveries. These restrictions are Citywide and signs to this effect are posted at City entrances. There is an additional restriction on some commercial streets which entirely prohibits parking of vehicles over 20' in length, where large trucks tend to cause visibility problems or the street is too narrow for truck parking. An alternative to the over 20' in length restriction is the over 6' high restriction, which is used near intersections where tall vehicles cause a sight distance problem, but cars do not. Mr. Thompson stated there are presently no Citywide restrictions against on-street parking of campers, motor homes, trailers, or other vehicles that are not commercially licensed, except for the California Vehicle Code regulations and the Dublin Municipal Code regulations that would also affect passenger cars. There are zoning regulations that affect parking of vehicles on private property, including requirements that the vehicles be currently licensed and parked on an all-weather surface. The City Council recently adopted a no trailers parking restriction on Donlon Way. Mr. Thompson reviewed the 5 allowed types of regulations discussed in the Staff Report which could be enacted by ordinance or resolution. . Crn' COUNCIL MINUTES VOLUME. 15 ftE,6ULAR ME.ETIN6 Feb:ru..a.ry 2'7, 1996 PAGE 102 If the City Council wishes to pursue certain restrictions, it would be appropriate to direct Staff as to the type of vehicles that should be restricted and the extent of .,'., restriction desired. Staff would then prepare a draft ordinance or resolution for consideration at a future meeting. Mr. Thompson summarized that you can't park a tractor trailer for more than 2 hours in the City. There is a 6,000 lbs. gross weight, and you can't use City streets as a through route. You can't go through the town; you have to be delivering goods. Cm. Burton asked if there has been a problem other than the ones discussed last year on Donlon Way. em. Barnes stated this issue was one of the first issues she dealt with when she was on the Planning Commission. Cm. Burton stated he just wished to thank Staff for the Staff Report. He didn't want to revisit the RV and anti-ugly problems that occurred a few years ago. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council thanked Staff and accepted the report with no action. .............................+........................,... BART STATION NAME 7:34 p.m. 8.1 (l060-30) Economic Development Manager Reuel advised that construction of the BART DPX project began in the Fall of 1991 and is expected to be completed later this year. The official station name is East Dublin/Pleasanton. The issue of changing the name was raised in 1995, when several members of the Pleasanton community expressed an interest in changing it to include 'Hacienda' in the name. BART Director Sherman Lewis stated he would present an alternative station name to the BART Board for consideration if the Tri-Valley Cities would cooperatively decide to change and select the name. Staff did not recommend the inclusion of other Tri-Valley Cities in the potential renaming process of the station. Mr. Reuel stated in considering the name, BART riders should be kept in mind in order to ensure that the BART system is easy to use. The station name becomes important to establish this identity. Mayor Houston stated he had asked that this item be put on the agenda. The item got pulled from the Tri-Valley Council agenda. He felt what we need to decide is whether we want to use Dublin or East Dublin. We should send a letter to each BART Board member and to the Mayor of Pleasanton. ern" COUNCIL Ml.NUTES VOLUME 1 S REGULAR MUTl.NG Febru.a.ry 27, 1996 PAGE 103 e> .:" e.,.. .'.. ..- em. Burton stated he went to the BART conference that was put on by WHEELS. Mr. Snyder indicated very strongly that there was a specific reason for the name. Mr. Ambrose stated he was probably referencing the settlement agreement that we had with BART. This related to the original EIR that we had on the project. We challenged their EIR and as a result, they picked an alternative to build Z stations. He wasn't certain that the agreement has any impact on our rights to name the station. Mayor Houston felt that even though we now hear a lot about East Dublin because of future development, at some point in time, Dublin will be Dublin, and the east will be dropped. With the prospect that there won't be a west station for a long time, he felt we should just drop the east right now. He wasn't sure of a need to meet with Pleasanton on this. A letter to everyone would make sense. Mr. Reuel stated he thought Pleasanton wants the station to be named Dublin/ Pleasanton, but he wasn't sure. Mayor Houston felt common sense would prevail. Cm. Moffatt asked what happens if they want it to be named Dublin/Hacienda. Cm. Barnes relayed a situation of someone on the Peninsula looking at a map. They would be looking for a particular city. People don't live in Hacienda, so this wouldn't be as clear to people out of the immediate area. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council directed that letters be sent to BART Directors and the Mayors of Pleasanton and Livermore stating Dublin's preference that the station be named just Dublin/ Pleasanton and remove the word east. .,"""""'''''''''''''',.+.,''''''''',.,',ww,''''', REQUEST FOR AUTHORIZATION AND SUPPORT TO PROCEED WITH EVALUATING CONSOLIDATION AND THE POTENTIAL OPPORTUNITIES FOR THE SHARING OF FIRE DEPARTMENT RESOURCES WITHIN THE VALLEY 7:46 p.m. 8.2 (540-70) City Manager Ambrose advised that at the February 13, 1996, City Council meeting, the Council directed Staff to study the various fire/ emergency response delivery options available to the City of Dublin in the event that the Dougherty Regional Fire Authority Joint Exercise of Powers Agreement is terminated in the future. DRF A Chief Diekman presented the Staff Report and discussed past studies that have been done. The Fire Chiefs in December of 1995, outlined five options for the City Managers to consider. These options were: Crn' COUNCIL MINUTES VOLUME 15 RE6ULAlt ME.ETIN6 Feb:ru..a.ry 2'7, ~99G PAGE :1..04 1) Do nothing further, probably for the balance of this decade. See what growth patterns, economic and political changes occur in the Valley. Perhaps in the future a more compelling economic argument will surface for functional consolidation. 2) Do not pursue formal consolidation in 1996, but insist on close joint operations between the agencies. This would include a continuation of the monthly staff meetings and driving for the standardization of operations wherever possible. Small economies of scale through contracting would be encouraged in areas such as facilities, equipment, data systems and training programs. . 3) Formally approve the goal of full, permanent, consolidation at the mid- management level. In early 1996, obtain the City Council's support and input on a management structure. One suggestion would be to appoint a steering committee to design the permanent structure. This committee could be composed of one elected official from each agency, the Fire Chiefs and the City Managers. During this negotiation phase in early 1996, relevant items from option #2 would continue to be pursued. The transition and final structure could be ready for implementation by the third quarter of 1996. This would allow the joint team to make the best use of whatever retirements occur from that point forward. 4) Formally approve the goal of full, permanent consolidation of all fire management services as discussed in option #3. In this particular instance, the plan would move more quickly to a single Fire Chief allowing the cooperative effort to stabilize more quickly than in option #3. ." "." ." 5) Formally approve a complete consolidation of all fire service activity areas. This option would receive all of the benefits of options #3 and #4, but may be more complicated by labor group interests. Cm. Moffatt added that the VCSD was involved in a study in the late 70's or early 80's. Chief Diekman stated yes, consultants were brought in to look for opportunities. Some actions out of the studies came into being; i.e., training and recruitments. em. Moffatt stated he had hoped to get involved with something like this for years. Cm. Burton stated he realized there were different options. He asked if fireworks would stilI be a city to city option. Would Dublin's right to sell them be taken out of our hands. Chief Diekman stated he didn't think so, but some of the things are political decisions. The agency would have to work under the rules of the city it serves. Mayor Houston asked how the evaluations will change if Dublin is on its own. Crn" COUNCIL MlHUTES VOLUME 15 RE6ULAR MEETIN6 Feb:ru.a.:r-y 2'7, 1996 PAGE 105 .'~ . '. . Chief Diekman stated as they have worked through the processes, they treat each City individually and do not take it back to the Fire Authority Board, recognizing there may be some differences on the part of the DRFA Board. They do recommend that San Ramon be included. Mr. Ambrose stated this alternative assumes that we will bring DRFA in tact into this. This would have to be one of the alternatives considered. Mayor Houston felt both options need to be explored. Mr. Ambrose clarified that oneJPA can't join another JPA. DRFA would have to be disbanded and another JP A formed. The City Council should consider if the concepts indicated in the Staff Report are what they want to move forward with and study. The political comfort level is what needs to be considered when the City Council sees the report, and how it would work. Look at combinations in 3 or in 3 and 4. We could look at downsizing mid-management within the 3 departments. There's a window of opportunity with some retirements now. Cm. Burton stated option #3 was his preference, because he felt option #4 would be moving too fast. Mr. Ambrose stated the committee will look at various options. If we pursue any consolidation at this time, consolidating management at this time is the most feasible. .' This would be upper and mid-management. We would achieve savings by attrition. Cm. Burton stated he didn't want to see it move too fast, because it then gets into a political arena. .~ Mayor Houston stated it should be clarified that the City of San Ramon is included in this. In summary, Staff's recommendation was that the City Council approve the City of Dublin's participation in a committee consisting of the Mayors and City Managers from the Cities of Dublin, Livermore, Pleasanton and San Ramon, and the Fire Chiefs from DRFA, Livermore and Pleasanton. The committee would be formed to research, design and propose a governance and cost allocation structure for the joint delivery of Fire Services in the Valley. This committee would make its findings available to each City Council. The committee should be encouraged to report back within 60 days or less. This would provide for sufficient time for the City Manager and the DRF A Fire Chief to formulate a complete set of recommendations, including the consolidation option, to the City Council for consideration should San Ramon indicate its desire to dissolve DRFA by June 30, 1996. crn" COUNCIL MINUTES VOLUME. 15 1tE6ULAR ME.E.TlN6 Febru.a.ry 27,1996 P.A..GE 106 On motion of Cm. Moffatt, seconded by Cm. Barnes, and by unanimous vote, the Council approved the formation of a committee consisting of the Mayors and City Managers from the Cities of Dublin, Livermore and Pleasanton and the Fire Chiefs .' from the Cities of Livermore, Pleasanton and DRFA to research, design and propose a governance and cost allocation structure for the consolidated delivery of Fire Service options. uu... OTHER BUSINESS 8:03 p.m. Livermore School District (515-20) Mr. Ambrose referenced the letter from the Livermore School District to tour their facilities. He asked if Staff should write a letter accepting the invitation or indicating our position regarding the jurisdictional issue. Mayor Houston felt we could send a letter stating they went ahead and passed a fee without consideration from the City of Dublin. We could say we want to continue working with them regarding how they will provide the service. Cm. Moffatt stated he would like to see how many schools they are going to build, and what they are going to do with the money. Mayor Houston indicated he didn't see the back up data to what went into their fee. .," We want to know how the children will be served. Mr. Ambrose stated Staff would draft a letter. em. Burton clarified that the quality of their schools isn't the issue. Dublin kids should go to Dublin schools. That's the issue. .. ABAG Grant Money (140-10) Mr. Ambrose referenced a letter from ABAG indicating more planning money is available to assist the tri-valley in implementing the sub-regional plan. This might be on the Tri-Valley Council agenda this Thursday night in Livermore. Mayor Houston felt because of recent votes in Livermore, we should concentrate on TVTC issues. The transportation issue has to be number one. The 1-580/1-680 project is at the top of the list and apparently Livermore won't support this unless we help them fund Highway 84. em. Burton stated he didn't see any useful purpose in having another study. crn" COUNCIL MINUTES VOLUME 15 REGULAR MEETING Feb:ru.a.ry 27, 1996 P.A...GE 107 e: e": ."0 " e., Cm. Moffatt clarified that it would be how to implement the findings of the study.. Mr. Ambrose stated Staff would call Gary Bengel' to get more insight into what they are proposmg. . Recognition for Citizen & Organization of the Year (610-50) em. Howard asked the City Council about how they wished to handle presenting the awards to the Citizen and Organization of the Year. Last years' event worked out very well. The winners would also be invited to the Chamber of Commerce luncheon being held the week following S1. Patrick's Day. The City Council agreed that a reception with cake and coffee should be held at 6:00 p.m., or just prior to the March 12 City Council meeting for all the nominees. The winners would then be announced and recognized at the City Council meeting. .. Tri-Vallev Council Meeting 040-80) Cm. Barnes reported that she had lunch with several elected ladies today. People were upset that the Tri - Valley Council has taken a year to meet since the last time. In speaking with Millie Greenberg in Danville she asked if Dublin would take their turn and switch with them in Mayas their new Civic Center won't be ready then. The meeting would be on May 30. Mr. Ambrose stated Ms. Keck, who would be responsible for coordinating all the arrangements, would be out of town from May 19 to about June 3 or 4. Cm. Moffatt felt we should agree that we will host the next one, but find a later date. We could work toward the first week of June. 'uuu. " City Subsidized Childcare (330-20) Cm. Barnes stated she would like to get more information on the childcare issue. This issue came up during the time she was campaigning. Cm. Moffatt stated the decision of the City Council in the past was that childcare is a money-making situation, and the Council would have a hard time donating to this because it is a private enterprise. The City didn't want to get into subsidizing private money - making enterprises. .. crn' COUNCIL MINUTES VOLUME 15 RE6.ULAR MEETI.N6. Feb:ru..a.ry 2'7,1996 PAGE 108 St. Patrick's Day Parade - Alcohol Policy (950-40) Karen Seville asked if Markstein Enterprises is the beer company which donated $600 to the St. Patrick's Day celebration. This was Item 4.6 on the Consent Calendar. The fact that the Clampers won't be drinking: beer means nothing if Markstein will be plastering: beer ads all over the advertising for the parade. The parade is for kids and she would not like to see beer advertisements in the event. She would be happy to go around and try to collect $600 from other sources. . Mayor Houston stated this was a closed issue and couldn't be discussed further at this time. The City Council had already taken action on the Consent Calendar. Cm. Barnes requested that this issue be placed on a future agenda. We may not be able to accomplish anything this year, but we need to deal with it. There should be a clear policy about alcohol. We aren't practicing what we are preaching. Mayor Houston requested that Staff put this on a future agenda when they can. The City Council could then discuss the issue of advertising alcoholic beverages at the Sf. Patrick's Day parade and celebration. 'HHH".' ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8: 19 p.m. .... +......, A TrEST: Mayor City Clerk .. Crn' COUNCIL MI.NUTES VOLUME 15 1tE6ULAR MEETIN6 Feb:ru.a.ry 27, 1996 PA..GE 109 .