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HomeMy WebLinkAboutItem 4.05 AlaCntyTrafficSignl&StrLgtMaint .. ~ CITY CLERK File # D~[QJ[QJ-~[Q] .'- AGENDA STATEMENT CITY COUNCil MEETING DATE: March 26, 1996 SUBJECT: Amendment to Agreement with Alameda County for Traffic Signal and Street Lighting Maintenance (Addition of Two Signalized Intersections, Expand~ S~~ope ofW9rk.fC?r Streetlighting Maintenance~ Addition of Real Estate Services) Report Prepared by: Lee S. Thompson, Public Works Director .' EXHIBITS ATI'ACHED: 1) 2) 3) Resolution Proposed Amendment Current Agreement and Amendment RECOMMENDATION: ~ Adopt resolution approving amendment to agreement FINANCIAL STATEMENT: With the acquisition of the PG&E street lights, it is estimated that maintenance costs will increase to about $40,000 on an annual basis. This amount will be more than offset by savings in energy cost. As with the existing County contract, maintenance costs will be billed on the basis of hourly rate for technician and vehicle, plus overhead. Materials will be billed at cost. .' .... Real estate services are also billed on a time and material basis and are typically funded either through Capital Improvement Project funding or by developer contribution. Based on the average cost per existing intersection, the two additional signalized intersections at the BART access roads will incur approxImately $2,000 each in annual maintenance cost (exclusive of energy cost). DESCRIPTION: Traffic Shmal Maintenance The City of Dublin has contracted with Alameda County for traffic signal maintenance services since incorporation in 1982. The current contract was executed in 1993 and will expire on June 30, 1998, at which time Staffwill review maintenance options. Exhibit A of the agreement contains a list of signalized .: ------------------------------------------------------------------- COPIES TO: Alameda County ITEM No.M f:\contracts\signals\agstamelld intersections that are to be maintained by the County. This amendment to the agreement proposes tCil add the traffic signals being constructed at the two BART access roads. Street LiS!htine: Maintenance . Streetlighting maintenance was added to the contract in 1994. Under the current amendment, streetlighting maintenance is restricted to the lights currently owned by the City (approximately 415) and is specified as including replacement of fuses, ballasts, luminaires, breakers, wiring, and other components. Maintenance could, under the current amendment, also include repair of knockdowns if agreed by. both parties. The City is currently responsible for purchase of component parts. Under the proposed amendment, the scope of work would beexpandOOlo ihclude maintenance of the lights that the City is acquiring from PG&E and to include all types of maintenance, including the services that have been provided by PG&E: replacement of bulbs, photoelectric controls, and lenses. The County Would assume responsibility for repair of knockdowns and would also become responsible for purchase of component parts. The. County is in the process of acquiring additional equipment and personnel to assist in the performance of this work. Staffhas experienced excellent results from the current contract with the County for these services. Their labor rate is competitive, and their personnel are highly competent and responsive. Because the technicians are already in Dublin a minimum of one day per week for signal maintenance, it is anticipated that streetlighting maintenance will be as economical as possible, and that the service level will be more than adequate. The present goal is to repair reported outages within a maximum of five working days. Real Estate Services ..... . .::-.:.' Staffhas utilized the services of Alameda County's Real Estate Department for a number ofyears~ however, there has never been a formal agreement for this work. Appraisals and other acquisition services have been provided primarily for right-of-way acquisitions for Capital Improvement Projects (e.g., the Dublin Boulevard Widening) and less frequently for developer-related concerns such as the recent property exchange with Kaufinan and Broad (Donlan Canyon project), For Federal and State-funded projects, the City is required to use an agency that is certified with the State. Alameda County has this certification. Real estate services are also performed on the basis of the employee's rate, plus vehicle cost, plus overhead. Materials and outside contracts are billed at actual cost. While this agreement would not preclude Staff from issuing requests for proposal RFP's to other firms for appraisal work, Staff does not generally have sufficient time available to deal with the issues involved in multiple separate contr~cts. It is therefore more efficient and ultimately more economical to take advantage of the County staff's expertise. The cost of appraisals is typically paid by project funding (e.g., ISTEA) or developer contribution. Recommendation Staff recommends that the City Council adopt the resolution approving the amendment to the agreement with Alameda County. . ... . ... Page 2 .'--. . . i . . . I ......-. '" .,. RESOLUTION NO. - 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING AMENDMENT TO AGREEMENT WITH ALAMEDA COUNTY FOR TRAFFIC SIGNAL AND STREETLIGHTING MAINTENANCE WHEREAS, the City of Dublin and Alameda CountyPublic works Agency entered into an agreement for Traffic Signal Maintenance and Crossing Guard Services on July 1, 1993 ~ and WHEREAS, the agreement was amended in June, 1994, to add a scope of work for streetlighting maintenance; and WHEREAS, the City's acquisition ofPG&E street lights necessitates an extension of the scope of work for streetlighting maintenance; and WHEREAS, two new signalized intersections are under construction; and WHEREAS, the City desires to also formalize an agreement with the County for real estate and acquisition services; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Amendment to the Agreement between the City of Dublin and the County of Alameda, attached hereto as Exhibit" A" BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 26th day of March, 1996. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk f: \contract\si gna I s\resoanUld ~}i'N~ =r,~"!, I '1,:,;.".1-". :h, ~~ll li _'_~ :Kt.?S6c.".f,-::h:~-r\ "I"" -..............-. EXHIBIT IIA" OF RESOLUTION AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND ALAMEDA COUNTY PUBLIC WORKS AGENCY FOR TRAFFIC SIGNAL MAINTENANCE, STREET LIGHTING MAINTENANCE, AND CROSSING GUARD SERVICES e WHEREAS, the City of Dublin and Alameda County Public Works Agency entered into an agreement for Traffic Signal Maintenance and Crossing Guard Services on July 1, 1993; and WHEREAS, said agreement was amended in 1994 to add street lighting maintenance~ and WHEREAS, additions to the scope of services are needed; NOW, THEREFORE, the parties agree as follows: The July 1, 1993, Agreement between the City of Dublin and Alameda County Public Works Agency is amended as follows (amendments attached): EXHIBIT "A" Traffic Signal Maintenance is amended to add two signalized intersections at Dublin Boulevard and the West BART Access Road and at Dublin Boulevard at the East BART Access Road, as indicated on the attachment. EXHIBIT "e" Street Lighting Maintenance is amended to include all of the street lights and street ... lighting facilities within the City of Dublin and to modifY the scope of work to include all maintenance services as indicated on the attachment. EXHIBIT "0" Real Estate Services is added to the agreement, as indicated on the attachment. This Amendment is effective as of March 26, 1996 and will continue for the term of the Agreement or until otherwise terminated. For CITY OF DUBLIN Mayor Attest: Approved as to form: City Clerk City Attorney e...'.- . . (signatures continued next page) e:v~ ~!I'''''';~' 11_ ~j\n~Ori ~ ,.., '-..__...~_......,,~ 1rJp0v4 ~,1.l_.lA~{t \\.Lrr- ,. .'. "",' e.. . . For COUNTY OF ALAMEDA Chairperson, Board of Supervisors Approved as to form: County Counsel 1 hereby certify under penalty of perjury that the Chairperson of the Board of Supervisors has duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on : and that a copy has been delivered to the Chairperson as provided by Government Code Section 25103. Dated: Darlene. Bloom-Richards Clerk, Board of Supervisors County of Alameda, State of California a: \signalslamndment EXHIBIT" A" TRAFFIC SIGNAL MAINTENANCE SERVICES . 1. The COUNTY Public Works Agency shall construct, reconstruct, operate, maintain and repair all traffic signals within CITY with the same power with reference thereto as if said traffic signals were in the unincorporated area ofCOUNTY~ the City Council of CITY exercising the same authority with reference to said work on said streets as the Board of Supervisors wooki exercise if said traffic signals were in the unincorporated territory of COUNTY. .2. . Nothing herein contained shall be construed as in any way divesting CITY of any of its powers With respect to supervision, management, and control of traffic signals within its boundaries. 3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of CITY and to arrange herein for the particular maintenance functions to be performed and to specify the cost of such maintenance as follows: 1. Services A. COUNTY will furnish and perform all routine maintenance and inspection services necessary to keep the facilities covered by the terms of this Agreement in satisfactory working condition. A general guideline for said services is included in this Exhibit. Such services shall include the following: patrolling, emergency service, relamping, necessary minor repairs and adjustments, replacement of controller, equipment, detectors, poles, heads, and lamps. Installation of additional facilities is not a .," routine maintenance function under provisions of this paragraph. B. COUNTY shall perform all extraordinary maintenance services which shall include replacement and/or addition of major equipment due to obsolescense, wear, or inadequacy and repair due to extensive damage from any cause. C. COUNTY shall perform all necessary vandalism and collision repairs. D. At CITY's written direction, COUNTY shall perform new construction inspection services for traffic signal installations and provide reports of any deficiencies, irregularities, or deviations from CITY's approved plans and specifications. 2. Costs and Repairs A. Labor, equipment, and material costs for routine maintenance, including relamping, shall be assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts, and equipment used and/or actually expended in each particular instance. B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be assessed directly against the installations involved. Such costs shall be the actual costs of labor, parts, and equipment used and/or actually expended in each particular instance. In order to insure budget control, the Deputy Director - Maintenance and Operations shall approve all extraordinary repairs prior to the beginning of work and, except for emergency situations, shall consult with CITY before ~~ .' :.'..- , . i ; I . . i I .':. . 3. Installations Covered The number and location of all signal installations covered by the terms of this agreement are as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Amador Valley Boulevard/Regional Street Amador Valley Boulevard/Donohue Drive Amador Valley Boulevard/Amador Elaza.Road-- Amador Valley Boulevard/Village Parkway Amador Valley Boulevard/Stagecoach Road Amador Valley BoulevardlDougherty Road Dublin Boulevard/Dougherty Road Dublin Boulevard/Dublin Court Dublin Boulevard/Sierra Court Dublin Boulevard/Clark Avenue Dublin Boulevard/Village Parkway Dublin Boulevard/Amador Plaza Road Dublin Boulevard/Golden Gate Drive Dublin BoulevardlRegional Street San Ramon RoadlDublin Boulevard San Ramon Road/Amador Valley Boulevard San Ramon Road/Silvergate Drive San Ramon Road/Shannon Avenue San Ramon RoadN omac Road Village Parkway/Lewis Avenue Dougherty Road/Sierra Lane Dublin Boulevard and Westerly BART Access Road (name of street to be determined) Dublin Boulevard and Easterly BART Access Road (name of street to be detennined) At CITY's option, the above locations may be amended to adjust the number and/or location of signal installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. 4. Maintenance Guidelines COUNTY shall make every reasonable effort to maintain CITY's traffic signals in accordance with the listed guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen circumstances. Timing and programming functions shall be CITY's responsibility. WEEKL Y SERVICE 1. Patrol system check (vandalism). 2. Alignment of traffic and pedestrian heads, 3. Check cycling of system. MONTHLY SERVICE 1. 2. 3. 4. Visual check of controller for extension, detection, and normal operation. Visual check of detector units, Check all vehicle and pedestrian heads for operation and alignment. Check all pedestrian push buttons and pedestrian instruction signs. 5. Check cabinet ventilation fan for thermal control and operation, ..: QUARTERLY SERVICE I. Check cycling. 2. Check all vehicle detector units for tuning and operation. 3. Check operation and adj ustment of all external relays. 4. Check all vehicle and pedestrian heads for operation and alignment. 5. Check all pedestrian buttons and pedestrian instf1l9tion..signs. 6 . Vacuum cabinet and check air filter. 7. Check for presence of all prints and maintenance record card. 8. Check cabinet fan for thermal control and operation. ...... .' ..~: e- .- .-_.~ -' EXHffiIT "e" STREET LIGHTING MAINTENANCE 1. This exhibit shall pertain to all street lights and street lighting facilities which are owned by the City of Dublin. 2. Street lighting repair and maintenance shall be conducted on an on-call basis as requested by City. Service to be penormed may include, but is not limited to, replacement of bulbs, photoelectric controls, lenses, fuses, ballasts, luminaires, breakers,-wiring, aHG--other components. City may request service on an emergency basis if a hazard is perceived to exist. J. Replacement of street light knockdowns (collision repair) shall be penormed by County, either by County personnel or by contract, as mutually agreed upon by City's Director of Public Works and County's Deputy Director of Maintenance and Operations. 4. County agrees to stock replacement parts as needed. 5. County shall penorm construction inspection of new street lighting systems upon City's written request. 6. Billing for street lighting repairs and maintenance may be included with the monthly billing for traffic signal maintenance but must be identified as a separate item or account. The billing need not reflect specific street light locations. EXHIBIT "D" REAL ESTATE SERVICES 1. County agrees to perform real estate services upon written request of City. Services may include .- - appraisals and/or acquisition and relocation services. 2. Billing for real estate services may be included with the monthly billing for traffic signal and street lighting maintenance but must be identified as a separate item or account. Real estate service billing shall be charged to the "general" account number 74100 and not cl,1arg~d to a SPt::ci4C, intersection or location. 3. If a contract appraiser is to be utilized, City reserves the right to review qualifications and approve t,heproposed contractor. Billing for a contract appraiser shall be accompanied by a copy of the contract appraiser's invoice to County. .' .: .> " A GREErvllir-.T1f BET\VEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA PUBLIC WORKS AGENCY FOR TRAFFlC SIGNAL MAINTENANCE AND CROSSING GUARD SERVICES TIllS AGREEMENT, made and entered into this. 1st day of July 1993 by and between the COUNTY OF ALAMEDA PUBLIC WORKS AGENCY, hereinafter referred to as "COUNTY," and the CITY OF DUBLIN, hereinafter referred to as "CITY. ,....- ---- - " ~ \ RECIT ALS: ~ UJ a) CITY is desirous of contracting with COUNTY for the performance of Traffic Signal Mainten.ance and Crossing Guard Services by COUNTY. . b) . COUNTY is agreeable to rendering such services on the terms and conditions hereinafter set forth. ~ \JJ c) Such contract~ are authorized by Section 51.300, et. seq., of the Government Code. THEREFORE, THE PARTlES HERETO AGREE AS FOLLOWS: 1. SERVlCES TO BE PROVIDED e::: a) COUr",ryy agrees to provide Traffic Signal Maintenance and Crossing Guard Services .' . - within the corporate limits of the CITY to the extent and in the manner hereinafter set forth. Such services shall only encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the COUNTY Public Works Agency. Services to be provided and the locations of said services are appended to this agreement as Traffic Signal Maintenance Services, Exhibit A and Crossing Guard Services Exhibit B and incorporated by reference. The rendition of such services, the standard of performance and other matters incidental to the performance of such services, and the control of personnel so employed shall remain within the control of COUNTY unless otherwise described in this agreement. In the event of dispute between the parties as to the extent of the duties and functions to be rendered hereunder or the level and manner of performance of such service, COUNTY's determination thereof shall be final and conclusive as between the parties hereto. b) CITY shall have the ability to eliminate services described in Exhibits A and Bin accordance with Section III of this agreement. CITY shall have the ability, on an annual basis, to modify Exhibits A and B, provided that to the County Deputy Director, Maintenance and Operations, or his/her designee, said modification(s) will not be detrimental to the provision of such services. c) To facilitate the performance of said functions, it is hereby agreed that COUNTY shall have full cooperation and assistance from CITY, its officers, agents, and employees, who shall remain CITY employees for the purpose ,of this agreement. . d) For the purposes of performing said functions, COUNTY shall furnish and supply all nec~ssary labor, supervision, machinery, equipment, and supplies necessary to maintain the level of servIce to be rendered hereunder. e: Page 1 s= 'if ~ ~ ~ ~~""t IJ. lJ;;.^-HllLoIt'li .:.1..-_"'-'"7 Cu-v-(~'lt A~eOj1\.Q.J}::f 3.10 H-n'4Jldj')~.icr e) No extraordinary function or service shall be performed pursuant to this agreement by . any COUNTY officer or department unless such function or service has been requested in writing by CITY and authorized by the Public Works Director of CITY or his/her designee. CITY shall submit a written service request to the Deputy Director, Maintenance and Operations of COUNTY, or his/her designee, specifying those function and services to be perfonned by COUNTY. In an emergency situation, services may be requested by CITY and provided by COUNTY pursuant to verbal agreement between the Public Works Director of CITY or his/her designee and the Deputy Director, Maintenance and Operations of COUNTY, or his/her designee;" .A:ltfunctions and services provided by COUNTY to CITY shall be performed at the times and under circumstances which do not interfere . with the perfonnance of regular COUNTY operations except for CITY emergencies. f) CITY and COUNTY shall mutually agree on any workload data to be maintained by COUNTY for CITY. COUNTY may provide CITY with supplemental workload or cost data requested by CITY subject to availability of infonnation and staff time. CITY will pay COUNTY for the full cost of staff time including overhead required to provide CITY with supplemental infonnation. g) To assist COUNTY in performance of its duties hereunder and to safeguard CITY I s streets, it is agreed that CITY shall enact and maintain during the duration of this agreement an ordinance similar to Chapter 1, Title 5 of the Alameda County Ordinance Code (encroachment ordinance). This agreement shall sooner terminate at any time CITY fails to maintain said ordinance. u. PREPARA nON OF PLANS/USE OF PRIVATE CONTRACTOR a) If, pursuant to this agreement, COUNTY prepares plans at the written request of .'., CITY, for any project to be constructed by a private contractor, CITY shall have the option of either. becoming a part of a COUNTY overall contract for such services, should one be available for advertising on a timely basis, or of entering into a separate contract with such private contractor. b) CITY shall be provided with an opportunity to review said plans prior to their release. If CITY elects to join in a COUNTY overall contract, CITY work shall be bid as an alternate, which CITY shall have the right to reject after bids are received. c) In either case, all plans, profIles, and the specifications therefor, together with the terms of the contract and the accompanying bonds, when prepared by COUNTY, shall be submitted to CITY Public Works Director. If inspections necessary to ascertain the compliance by the contractor with the plans, profIles, and specifications are made by COUNTY, a report thereon shall be submitted to CITY. It shall be COUNTY's responsibility to ultimately determine the adequacy of such perfonnance and to finally certify the work as completed. ill. TERMINA TION OF SERVICES . CITY or COUNTY may terminate those services provided by COUNTY to CITY at any time dut;lng the term of the contract upon providing the other party with ninety (90) days' advance written not:;ce unless a shorter time frame is agreed to in writing by the parties. Such notice shall be delIvered by certified mail. Upon termination, COUNTY shall provide CITY with all pertinent records. e', Page 2 Ie:. e.:"'. e: IV. LIABILITY a) All persons employed by COUNTY in the performance of the services and functions for CITY pursuant to this agreement shall be and shall remain COUNTY employees. No person employed hereunder shall have any CITY pension, civil service, or other status or right. b) CITY shall not be called upon to assume anY'1iability-for the direct payment of any salary, wages, or other compensation to any COUNTY personnel performing services hereunder for ~!TY' or any liability other than that expressly provided for in this agreement. CITY shall not be liable for compensation or indemnity to any COUNTY employee for any injury or sickness arising out of his/her employment. c) CITY shall assume liability and shall pay cost of defense and hold the COUNTY harmless from loss, costs, or expenses to the extent caused by the negligent or wrongful act or omission of CITY officers, agents, and employees occurring in the performance of this agreement. In addition; when liability arises pursuant to Section 830, et. seq., of the Government Code, by reason of a dangerous condition of public property of the CITY, CITY shall assume liability and pay cost of defense and hold the COUNTY harmless from loss, costs, or expenses cuased by the negligent or wrongful act or omission of CITY officers, agents, and employees arising in the performance of this agreement. d) COUNTY will assume liability and pay cost of defense and hold the CITY harmless from loss, costs, or expenses to the extent cuased by negligent or wrongful act or omission by COUNTY officers, agents, and employees occurring in the perfomrance of this agreement. In addition, when liability arises pursuant to Section 830, et. seq., of the Government Code, by reason . of a dangerous condition of the public property of the COUNTY, the COUNTY shall assume liability and pay cost of defense and hold the CITY harmless from loss, costs, or expenses cuased by the negligent or wrongful act or omission of COUNTY officers, agents, and employees arising in the performance of this agreement. V. INSURANCE That insurance agreement between CITY and COUNTY entitled "Addendum to Service Agreements Between County of Alameda and City of Dublin and Insurance Agreement" which is in effect during the term of this agreement shall apply hereto and is fully incorporated herein by reference. VI. COST A1\TD BILLING PROCEDURES a) CITY shall pay COUNTY the actual cost to the COUNTY in performing services hereunder. "Actual cost" shall be the County's direct and indirect costs Of providing the services specified in the Exhibits attached to this agreement. "Actual costs" shall not include general overhead costs as defined in and determined by the Board of Supervisors pursuant to Government Code Section 51350. b) COUNTY shall keep reasonably itemized and detailed work or job records covering the cost of all services performed, including salary, wages, and other compensation of labor; supervision and planning, plus overhead, the reasonable rental value of all COUNTY owned machinery equipment, rental paid for all rented machinery or equipment, together with the cost of an operator Page 3 ! ' thereof when furnished with said machinery and supplies furnished by COUNTY, reasonable handling . charges, and all additional items of expense incidental to the performance of such function or service. · c) On or before March 1st of each year, COUNTY shall provide CITY with projections for service cost during the upcoming fiscal year. CITY shall advise COUNTY of any program changes for the forthcoming fiscal year. , d) COUNTY shall bill CITY for services monthly. -CIT~hall pay COUNTY within thirty (30) days from the date of billing. If such payment is not received by COUNTY at the office ~hich is described on said billing within thirty (30) days after the date of delivery of said billing, COUNTY is entitled to recover interest thereon. Said interest shall be at the rate of one (1) percent simple interest per calendar month or any portion thereof calculated from the date of delivery of said billing. 'e) Notwithstanding anything hereinabove to the contrary, COUNTY may bill CITY for the entire cost of any specific project at the completion thereof, and such cost will be paid within a reasonable time thereafter. The words "specific project" as used herein shall include, but shall not be limited to, all construction, reconstruction, relocation, and other similar capital signal projects. f) If, at the termination of this agreement, COUNTY has on hand any unexpended and unencumbered portion of any funds from any source allocated or apportioned to CITY, which is in excess of any obligation of CITY to COUNTY for the performance of such functions by COUNTY, any such excess shall thereupon be paid to CITY by COUNTY, in the same manner and for the same purposes as other like funds are paid to other cities in the COUNTY. VIT. COMPLIANCE WITH APPLICABLE LAWS .'., .. In performing the services to be provided pursuant to this agreement, COUNTY shall comply with all applicable State and Federal laws and regulations, including but not limited to laws and regulations relating to discrimination and laws requiring injury and illness prevention programs. VIll. TERM This agreement shall commence on July 1, 1993, and shall continue in effect until June 30, 1998 unless terminated according to the provisions of Section III. VI. MODIFICA TION This agreement may be modified in writing by mutual agreement of the parties hereto at any time. (Signatures next page) . Page 4 I I i I- I .', . ,- .i "'-" . - For CITY OF DUBLIN Attest: ~~_dL ~,,_ "ry lerk For COUNTY OF ALAMEDA Approved as to form: ~ 'fRP ounry Counsel ~F~ Mayor Approved as to form: t!;d~ U,S;~ d:J2 It ~ 'J'r,,;liIe,'.. ,Board of supervb ._.~_~. .r I hereby cenify under penalty oj perjury that the Chairperson oj the Board oj Supervisors has duly authorized to execute this document on behalf oJ the County oj Alameda by a majority vote oJthe Board on AUG 1 () 1903 .. and that a copy has b"", delive~"d ro th: Chairperson as p' vided by ~vemment Code Section <~:~::.'< Dated: AUb 1 0 1993 J2jJif~ - ',,'. ,~ 1 . . ' . I " ,.---,' · ";~ '\-, " " William Meh In ,~..." .' 1,/'- ,,--,' ~'.. -'I n Clerk, Board o'Su'Pervisor.r t .~~ \ "'::,.::"~"< ./:ll i'.; U ~ ".. " ....' . ''''I.../',~ t. County o' Alameda, State o' Calirornio.',::";: :.::::", . ;' :J ~ . ~1. .... ,.---- :"v' ",:,-,.-;,-~,~(, ~. . I Cr .+ro-:~ .' . . 1,,'1. ." :"1-..:--,..- -' Ii tz:lrignolslag~mtml '--., Page 5 '. , I EXHIBIT "A" TRAFFlC SIGNAL MAINTENANCE SERVICES . 1. 'The COUNTY Public Works Agency shall construct, reconstruct, operate, maintain and repair all traffic signals within CITY with the same power with reference thereto as if said traffic signals were in the unincorporated area of COUNTY; the City Ceuncil- of tHY-exercising the same authority with reference to said work on said streets as the Board of Supervisors would exercise if said traffic signals were in the unincorporated territory of COUNTY. " 2. Nothing herein contained shall be construed as in any way divesting CITY of any of its powers with respect to supervision, management, and control of traffic signals within its boundaries. 3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of CITY and to arrange herein fOf the particular maintenance functions to be performed and to specify the cost of such maintenance as follows: 1. Services A. COUNTY will furnish and perfofm all routine maintenance and inspection services necessary to keep the facilities covered by the terms of this Agreement in satisfactory working condition. A general guideline for said services is included in this Exhibit. Such services shall include the following: patrolling, emergency service, relamping, necessary minor repairs and adjustments, replacement of controller, equipment,detectors, poles, heads, and lamps. Installation of .:.. additional facilities is not a routine maintenance function under provisions of this paragraph. B. COUNTY shall perform all extraordinary maintenance services which shall include replacement and/or addition of major equipment due to obsolescense, wear, or inadequacy and repair due to extensive damage from any cause. C. COUNTY shall perform all necessary vandalism and collision repairs. D. At CITY's written direction, COUNTY shall perform new construction inspection services for traffic signal installations and provide reports of any deficiencies, irregularities, or deviations from CITY's approved plans and specifications. 2. Costs and Repairs ,,/ A. Labor, equipment, and material costs for routine maintenance, including relamping, shall be assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts, and equipment used and/or actually expended in each particular instance. B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be assessed directly against the installations involved. Such costs shall be the actual costs of labor, parts, and equipment used and/or actually expended in each particular instance. In order to insure budget control, the Deputy Director - Maintenance and Operations shall approve all extraordinary repairs prior to the beginning of work and, except for emergency situations, shall consult with CITY before proceeding. ' . :. I . i .-:'- .. .' 3. Installations Covered The number and location of all signal installations covered by the terms of this agreement are as follows: 1. Amador Valley Boulevard/Regional Street 2. Amador Valley Boulevard/Donohue Drive 3. Amador Valley Boulevard/Amador Plaza Road 4. Amador Valley Boulevard/Village Parkway 5. Amador Valley Boulevard/Stagecoach Road 6. Amador Valley Boulevard/Dougherty Road 7. Dublin Boulevard/Dougherty Road 8. Dublin Boulevard/Dublin Court 9. Dublin Boulevard/Sierra Court 10. Dublin Boulevard/Clark Avenue 11. Dublin Boulevard/Village Parkway 12. Dublin Boulevard/ Amador Plaza Road 13. Dublin Boulevard/Golden Gate Drive 14. Dublin Boulevard/Regional Street 15. San Ramon Road/Dublin Boulevard 16. San Ramon Road/Amador Valley Boulevard 17. San Ramon Road/Silvergate Drive 18. San Ramon Road/Shannon Avenue 19. San Ramon Road/V omac Road 20. Village Parkway/Lewis Avenue 21. Dougherty Road/Sierra Lane (estimated installation 1/1/94) At CITY's option, the above locations may be amended to adjust the number and/or location of signal installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. 4. Maintenance Guidelines COUNTY shall make every reasonable effort to maintain CITY's traffic signals in accordance with the listed guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen circumstances. Timing and programming functions shall be CITY's responsibility. WEEKLY SERVICE 1. Patrol system check (vandalism). 2. Alignment of traffic and pedestrian heads. 3. Check cycling of system. MONTHLY SERVICE 1. 2. 3. 4. 5. Visual check of controller for extension, detection, and normal operation. Visual check of detector units. Check all vehicle and pedestrian heads for operation and alignment. Check all pedestrian push buttons and pedestrian instruction signs. Check cabinet ventilation fan for thermal control and operation. :. .- e.: . . OUARTERL Y SERVICE 1. 2. 3. 4. 5. 6. 7. 8. Check cycling. Check all vehicle detector units for tuning and operation. Check operation and adjustment of all external relays. Check all vehicle and pedestrian heads for operation and alignment. Check all pedestrian buttons and pedestrianlilsttuctiunsigns. ' Vacuum cabinet and check air filter. Check for presence of all prints and maintenance record card. Check cabinet fan for thermal control and operation. ..... . .",-,. .. I ; - i 1 ! i I ~... I .->. ::. e-:- - - '\ EXHIBIT "B" CROSSING GUARD SERVICES 1. General COUNTY shall provide adult Crossing Guards for the conduct of school age children across designated intersections and/or thoroughfares on their passage to and from school. 2. Scope The scope of services provided shall include COUNTY's cost of: recruitment; training; supervision; employee salaries; benefits, taxes and supplies; and other associated responsibilities of having COUNTY personnel provide services pursuant to this agreement. 3. Desi!!nation of Times/Dates of Service 4. CITY Public Works Director shall coordinate with Dublin Unified School District for the provision to COUNTY on an annual basis, a school calendar. Said calendar shall designate school holidays for elementary school students as well as school days. Prior to the beginning of the school year, COUNTY shall submit to CITY for its approval the proposed regular schedule for Crossing Guards at each location. Costs Costs shall be billed in accordance with this agreement at an hourly rate which is all-inclusive. This shall include, but not be limited to, direct costs, overhead, supervision, etc. By March 1st of each year, COUNTY shall provide CITY with the estimated cost of service for the upcoming Fiscal Year. 5. Location of Crossin!! Guards Effective July 1, 1993, and until modified as stated in Section 6 below, the City will not designate any crossing guard locations pursuant to this agreement.. 6. Adiustrnent of Crossing Guard Locations At CITY's option, the listed locations may be amended to adjust the number and/or locations of the intersections to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. - COUNTY OF ALAMEDA PUBLIC WORKS AGENCY MAINTENANCE AND OPERATIONS DEPARTMENT 95] Turner Court, Hayward. CA 94545 -2698 (5] 0) 670-5~00 · Facsimile No. (510) 670-5251 . August 16, 1994 Ms. Ginger Russell City of Dublin P.O. Box 2340 Dublin CA 94568 Dear Ginger: Enclosed is an original executed copy of the contract amendment, along with a copy of the County Board Letter and MINUTE ORDER modifying our contract No. C-95-67. We look forward to working with you in keeping your City Streets Lights operational. If you have any questions, please call Erik (670-5537) or myself (670-5619). . Very truly yours, p firl:I1AJA/ h ~~R.~ Supervising Civil Engineer Project Management and Inspection c: Director Erik RAR:TRH:th B08905 . e;~ tl ~ COUNTY OF ALAMEDA PUBLIC WORKS AGENCY MAINTENANCE AND OPERATIONS DEPARTMENT 951 Turner Court, Hayward, CA 94545~2698 (510) 670-5500 . Facsimile No. (510) 670~5251 AGENDA 11' , AUGUST 9,1994 July 28, 199ft I 1- Honorable Board of Supervisors County Administration Building 1221 Oak Street Oakland, CA 94612 ....'.... Dear Board Members: Subject: AMENDMENT TO AN AGREEMENT WITH THE CITY OF DUBLIN FOR PUBLIC WORKS AGENCY TO PROVIDE STREET LIGHTING MAINTENANCE e:. RECOMMENDATIONS: It is recommended that your Board approve an amendment to an Agreement with the City of Dublin by adding EXHIBIT C authorizing the Alameda county Public Works Agency to provide Street Lighting Maintenance Services between July 1, 1994 through June 30, 1998. SUMMARY/DISCUSSION: Your Board approved an agreement between the City of Dublin for the Alameda County Public Works Agency to provide traffic signal maintenance and crossing guard services as requested by the City of Dublin. The contract term was July 1, 1993 through June 30, 1998. This amendment is effective July I, 1994 and will continue through the term of the agreement and provides for the Alameda County Public Works Agency to provide street lighting maintenance services for approximately 415 street lights owned by the City of Dublin under Pacific Gas and Electric LS-2C rate schedule. . Honorable Board of Supervisors July 28, 1994 Page 2 FINANCING: The County will charge the City of "'Duhlin-ror- the actual costs of providing services, including both direct and indirect costs. There is no impact on the County General Fund. I - Very truly yours, ~~ Donald ~~Belle Director of Public Works DJL:KS: Enclosure c: County Administrator County Counsel Auditor-Controller Administrator, Management Services, PWA Chief Fiscal Services, PWA B07012trh .- .;. .,- , j ;..,. . . .... :.; ..; On motion of supervisor Carson , seconded by supervisor Steele the FOREGOING MINUTE ORDER was passed and adopted by the following vote. of the Board of supervisors, county of Alameda, state of California on August 9, 1994 to wit: APPROVED AS RECOMMENDED: AYES: Supervisors Carson, Steele and President Campbell - 3 NOES: None EXCUSED: Supervisors Kin~ and :?erata - 2 , * * * * * - .~. ._ .--~:... I , .~.\.. FILE f 7865 AGENDA f 18 CONTRACT #C-95-67 08/09/94 HINOTE ORDER 2107B/LM8/Pg.18(Rev/7/6/90) '1 CERTIrY THAT THE FOREGOING IS A COR. RECT COpy OF A MINUTE ORDER ADOPTED BY THE BOARD OF SUPERVISORS, ALAMEDA COJNTY, CALIFORNIA I AUG ~: 1994 mEST: n.UG '" 1994 . , . WIlliAM MEHRW~~, CLERK OF ~~ Of rPERVISORS BY: ~H~ AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND ALAMEDA COUNTY PUBLIC WORKS AGENCY FOR TRAFFIC SIGNAL MAINTENANCE AND CROSSING GUARD SERVICES . WHEREAS, the City of Dublin and Alameda County Public Works Agency entered into an agreement for Traffic Signal Maintenance and Crossing Guard Services on July 1, 1993~ and WHEREAS, City has requested County to provide~treetiighting.maintenance services as outlined in Agreement Exhibit "C" attached; " NOW, THEREFORE, the parties agree as follows: The July 1, 1993, Agreement between the City of Dublin and Alameda County Public Works Agency is amended by the addition of Exhibit "C" regarding street lighting maintenance services. \' ....: C '\ ~ This Amendment is effective as of July I, 1994 and will continue for the term of the Agreement or until otherwise terminated. For CITY OF DUBLIN ~/~ Approved as to form: . Attest: ctJfJf~ ~f~ %/ ~~ Ci ty Attorney ~s~oieb~ For COUNTY OF ALAMEDA Approved as to form: ~~~ ~ County Couns I hereby certify under penalty of perjury that the Chairperson of the Board of Supervisors has duly authorized to execute this documellt 011 behalf of the COUllty of Alameda by a majority vote of the Board 011 AUG ~ 1994 ,. alld that a copy has beell delivered to the Chairpersoll as provided by Govertlmellt Code Sectioll 25103. Dated: AUG 9 1994 . a: Lsignals \a",nd"'~nl k . i ie- :.. I . . . I I .'-~." e-, , . EXHIBIT "ell STREET LIGHTING MAINTENANCE 1. This exhibit shall pertain only to street lights which are owned by the City of Dublin under Pacific Gas and Electric's LS-2C rate schedule. County shall not be required to perform any services which are provided by Pacific Gas and Electric Co. under the LS-2C rate schedule; Le., replacement of lamps, photoelectric controls, and glassware (lenses) or routine pole painting. The approximate number of street lights to be maintained 'by County under this agreement is 415. County reserves the right to review its obligations under this Exhibit and terminate services covered by this Exhibit (street lighting maintenance) upon 90 days' written notice if the number of street lights to be maintained increases by more than 10%. 2. Street lighting repair and maintenance shall be conducted on an on-call basis as requested by City. Service to be performed may include, but is not limited to, replacement of fuses, ballasts, luminaires, breakers, wiring, and other components. City may request service on an emergency basis if a hazard is perceived to exist. 3. Replacement of street light knockdowns (collision repair) is not specifically included in this agreement but may be performed by County if mutually agreed upon by City's Director of Public Works and County's Deputy Director of Maintenance and Operations. 4. City agrees to stock replacement parts as needed. County shall perform construction inspection of new street lighting systems upon City's written request. 5. 6. Billing for street lighting repairs and maintenance may be included with the monthly billing for traffic signal maintenance but must be identified as a separate item or account. The billing need not reflect specific street light locations.