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HomeMy WebLinkAboutItem 8.1 CrossingGuardSvs :.~ I- ~.. ! ,/ .' e': .' . , ."....~ ":>1'\~_."."~. C'I T Y C L E R K File # D~lQ](Q]-b3JQ] ....cr"'" ~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 11, 1996 SUBJECT: Crossing Guard Services (prepared by: Lou Ann Riera~ Texeira, Assistant to the City Manager)qtt- 1. 1995-96 Agreement Between the City of Dublin and All City Management Services, Inc. (ACM) for Crossing GUard . Services EXHIBITS ATTACHED: 2. ResolutionAuthorizing AmendmenttoAgreement with All City Management Services, Inc. for the Provision of Crossing Guard Services RECOMMENDATIO~ Adopt the attached resolution and authorize theCity Manager to execute the amendment to the agreement with All City Management Services, Inc. for the provision of crossing guard services. FINANCIAL STATEMENT: . . The estimated cost to fund crossing. gua:rds~ees for FY 1996-97 is $43,000. This cost reflects a maximum of 3,800 hours of contract service at the fixed hourly rate of $11.29 plus miscellaneous supplies. DESCRIPTION: The City of Dublin currently funds .the provisio:l1 of adult crossing guard services. Adult crossing guards are typically assigned where. official supervision of elementary pedestrians is desirable while they cross a public highway on the "suggested route to school." Further, pUrsuant to the State of California Traffic Manual, "adult crossing guards 'are a supplemental technique and nbt a traffic control device" Section 10-07.2. . The City has funded crossing guard services. since Dublin's incorporation in 1982 {with the exception of school year 1993M94 when the serviees were funded by the Dublin Unified School District). The City has provided this service under contract with various agencies includi:ngAlamedaQounty Department of Public Works, TSU Temporary Staffing, and with the current provid.ei AU City Management Services, Inc.. The City of Dublin cUlTently provides adult crossing guards which serve all ~ of the public elementary. schools. Crossing guard services are provided 180. days per year for apptmdmately 4.2bo1.ll'S per day. This schedule is based on the Dublin Unified School Dis1rict annual calendar. The,current crossing guard locations are as follows: 1. San Ramon Rd and Shannon Ave -----------------------~-----------~~-~--~-~-~~~-~~----~-~--~-~---- COPIES TO: ITEMNO.~ 2. Amador Vall~y Blvd and Burton St 3. Silvergate Dr and Amarillo Rd 4. Amarillo Rd andAI~gre Dr 5. Bonniewo.od Lane and OavonaDrive In 1995,' the CitY conduc~ed a review of crossing guard services. Staff compared the option ofcontinutt ., to provide crOssing guard$dVices under eontraet with the option of providing the service with City staff. ~""""ilw '~~L',. '~i\~,~:: .... ~;', '. ..i ~. i~... It was detennined that providing crossing guard services under contract is cost effective, as it involves less City,staff time.8nd risk for the City. Consequently; the City solicited propos$frozna'n~of crossing guard.. service providers. Three proposals were received; All City Management presented'the most competitive proposal and was awarded the contract for crossing guard services in 1995-96. . . CurreD.:PtWtTAetRmOfttia1lN: - ~i;CitfMaq..meDt All City ManageJ11ent :provides a variety of traffic and safety related services .inc1uding.cross,ing guard - services, Parking enfottement andtraflicCODtrolto pUblic agencies. ACM is headquartered in Culver Cityua-servesnumerous cities hi:- Northern and Southern California. In response to. themcreased demand'forcrossing gUard services in'Norl'hm1 California, ACM recently opened a new satellite oBice in Dublin. . - ACM 'hu.$I1>niitted.'prQposalto continue to provide crossing guard services to the City ofD~blin in 1996..97. The proposed',services involve the ditect provision of adult crossing guards, tllorlg.'witb all administmtivesupport fot the progimn,ine1uding personnel recruitment, training, supervisi~;AJ3.cfPayroll 'f\m6tiO:Ds. ThEf estimated cost to provide the current level of service for Fisca1 Year 1996-97 Is:$43;000. .... 1"lUsDutnber:'is batedona maximumof3~800 hours of service at the rate of$11.29 per'hour, plus minimal costsassoclated with replacement equipment .'. '.:.:;.::::.:: It should be noted that ACM has proposed a reduction in the hourly rate from the ct.ttrent$11.79 to '.' $11~~9~ 'AOMJhas~ &<<Vice e6Jltrlet$ with a number of Bay Area communities. Consequently, AcM is able'to'al1~:the.cojt of-one site'supeMSor po$ition with several contract agencies.ACM pt'OpOses;to puS:congtlUs. cast savings to the City ofDublia. . . . . ,. \;.., , ,'. . : . . Staff be1i.ev~s that, ACMhas :ckttiea good job at coordinating this pxogram. TheCityhas.r,ecejved minilttlil ~laints'teg8tding. service. All cQltlplaints referred to ACM have been promptlyre~' to and ad~..The~' ligreeXnentwith ACM-'appears to be' the most cost effective. ~'in' which to pro'Yi.,;,thi.,:service.'. -The ability to utilize an established program with a sufficient pool of ql:aa1ified~~l: botlefiw'tbe-cOmlnumty. :Inaddition, indi-viduaIs assisned to the City of Dublin are adequately 1raiJied..and 'supervised. .... . . .' ..',,": RECOl\1MENDATION: Corlsi*twitb, :previouscon1ractrevi~s, staff has evaluated the cost effccti~ofth~:feMces~)' ~'p#)Vided by ACM. It is recommende(Hhat the City ~uncil . adofW~/att:BCh~::~Qn.:ad4Uf:hoDze the: City MlnasC'l to execute an amendttientto the ~ertt with'All CityM__tment Setvites,IAc. fOl'the'}>rovi$J011 of crossing guard services. . ...'.,. '" ' . ..: -:"': ~ . . . . .. ., . .. . . '- AGREEMENT BETWEEN THE CITY OF DUBLIN AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES ALL CITY MANAGEMENT SERVICES, INC. THIS AGREEMENT made and entered into this July 1 st, 1995 , by and between the CITY OF DUBLIN, a municipal corporation, hereinafter called the "City", af}d ALL CITY MANAGEMENT SERVICES, INC., hereinafter called the "Contractor"; WITNESSETH The parties hereto have mutually covenanted and agreed as follows: 1. This Agreement is for a period of time which commences July 1 st., 1995 , and ends on June 30, 1996, and for such term thereafter as the parties may agree upon. 2. The Contractor is an independent contractor and the guards to be furnished by it shall at all times be its employees and not those of the City. 3. The City's representative in dealing with the contractor shall be the City Manager or such person as the City Manager may designate. 4. The City shall notify Contractor in writing of hours and locations when and where guards shall be furnished by the Contractor. 5. The Contractor shall provide supervisory personnel to see that guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. 6. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate guards in the event that any person fails to report for work at the assigned time and location. 7. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. '-In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of Dublin. 8. The Contractor shall train, schedule, provide, and supervise pe~sonnel in accordance with the contract and the rules and regulations of the City of Dublin. Crossing Guards shall perform their duties as trained and within the City's rules for such guards. ATTACHMENT I ;. . ALL CITY MANAGEMENT SERVICES, INC. 9. Persons provided by the Contractor as Crossing Guards shall be trained by the laws and codes of the State of California and the City of Dublin pertaining to general pedestrian safety and school crossing areas. . 10. Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which the designated schools in the City of Dublin, are in session. 11. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary. Apparel and equipment shall be pre-approved by the City Manager or the designee. 12. The Contractor shall at all times provide workers' compensation insurance covering its employees, and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to'the City an Acord Certificate of Insurance naming the City as an additional insured. Such insurance shall include commercial general liability with a combined single limit of not less than $5,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the, City, its officers, agents and employees of the City. Such insurance shall not be cancelled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice by Certified Mail, Return Receipt Requested has been given to the City Manager, or designee for the City of Dublin. .' 13. Contractor agrees to indemnify and defend the City, its Officers, employees and agents against, and will hold and save them and each of them harmless from, any and all actions, claims damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors, or omissions of Contractor, its agents, employees, subcontractors, or invitee, in performing the services provided for herein. a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and willi pay all costs and expenses including attorney's fees incurred in connection herewith. . . . . ALL CITY MANAGEMENT SERVICES, INC. b) Contractor will promptly pay any judgement rendered against City, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. c) In the event City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees. 14. City shall have the right to cancel this Agreement by giving written notice. The Contractor shall have the right to cancel this Agreement by giving thirty (30) days written notice to the City. 15. The Contractor shall not have the right to assign this Contract to any other person or firm except with the consent of the City. 16. The City agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of Eleven Dollars and Seventy-Nine Cents ($11.79) per hour of guard services provided. It is understood and agreed that the cost for providing Four Thousand and Fifty hours (4,050) of services shall not exceed Fourty-Seven Thousand Seven Hundred Fourty-Nine Dollars ($47,749.00). During the term of this Agreement if Contractor provides Crossing Guard services to the Cities of Concord, Walnut Creek and Pleasanton the Cities' hourly rate wil be reduced to approximately $10.79. 17. In the event that this Agreement is extended beyond June 30, 1996, the compensation for services shall be established by mutual written Agreement. ALL CITY MANAGEMENT SERVICES, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. Attest by: CITY OF DUBLIN .municipal corporation ALL CITY MANAGEMENT SERVICES, INC. By . \ UY.ar<>rrFarwell, Vi e " . .' ..., " .' ". '" ~ . . . RESOLUTION NO. - 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR THE PROVISION OF CROSSING GUARD SERVICES WHEREAS, the City of Dublin uses crossing guards to ensure the safety of school children crossing streets; and WHEREAS, the City wishes to continue to contract with the firm of All City Management Services, Inc. to provide crossing guard services; and WHEREAS, the City and All City Management have developed an agreement that details the scope and duties required; and WHEREAS, this agreement extends from July 1, 1996 to June 30, 1997. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager to execute an amendment to the agreement attached as Exhibit A and by reference made a part hereof, with All City Management Services, Inc. for the provision of crossing guard services within the City of Dublin. PASSED, APPROVED AND ADOPTED this day of - , 1996. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 2 i" '(" ALL CITY MANAGEMENT SERVICES, INC. e AMENDMENT TO AGREEMENT BETWEEN ALL CITY MANAGEMENT SERVICES, INC. AND THE CITY OF DUBLIN FOR SCHOOL CROSSING GUARD SERVICE The CITY OF DUBLIN hereinafter referred to as the "City", and ALL CITY MANAGEMENT SERVICES, INC., located at 1749 S. La Cienega Blvd. Los Angeles, CA California 90035, hereinafter referred to as the" Contractor," mutually agree to amend the existing Agreement entered into on July I, 1995 as follows: 1. Item #1. The City and the Contractor agree to extend the term of this Agreement for the 1996 - 1997 school,year, beginning July I, 1996 thru ~une 30, 1997. 2. Item #16. The City agrees to pay Contractor for services rendered pursuant to the Agreement " the sum of Eleven Dollars and Twenty-Nme Cents (11.29) per hour of guard service .'"., provided. It is lDlderstood that the cost of providing Three- Thousand Eight-Hundred (3,800) hours of service shall not exceed FOrtyM Two Thousand Nine-Hundred and Two Dollars ($42,902). 3. Item #17. In the event that this Agreement is extended beyond June 30, 1997, t1le compensantion for seni.ces shall be established by mutual written Agreement. 4. Except as provided for in Item #1, Item #16 and Item #17, all other terms and conditions of the original Agreement and Amendments thereto between the City and the Contractor remain in effect. CITY OF DUBLIN ALL CITY MANAGEMEN.T, "...--- By By e- Z 3::>\;Id vBZB ZBZ BlE :XtI"i ~U9W96euew fi~IJ 11\;1 WdSB:v 966l unr