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HomeMy WebLinkAboutItem 7.3 TelevisingCCMtgs CITY CLERK File # []]0J0J[Q]-[3][Q] . AGENDA STATEMENT CITY COUNCIL MEETING DATE: AUGUST 13,1996 Televising of City Council Meetings -m Report Prepared By: Steve Honse, Administrative Assistant EXHIBITS ATTACHED: 1. CTV estimate of costs to televise Council meetings 2. Diagram of Council Chambers with proposed camera locations 3. Product specification sheet for support brackets RECOl\fMENDATION: ,1, t/'Provide staffwith direction as to the desired method of \v'\;" televising City Council meeting. SUBJECT: FINANCIAL STATEMENT: The Fiscal Year 1996-97 budget allocates $8,910 for the purpose oftelevising 24 Council meetings using cameras mounted on tripods. Should the Council decide to use remotely operated cameras, the cost would be $10,950. Additionally, $5,000 would be required as a one-time expenditure for permanent wiring, hardware and installation. ':'.DESCRIPTION: During the annual Goals and Objectives meeting held on February 21, 1996, the City Council requested that staffreview ways to televise City Council meetings on Tri-Valley Community Television (CTV). Televising City Council meeting was given a high priority by the City Council. Subsequently, CTV presented staff with an estimate of the costs to achieve this objective. This estimate is attached as Exhibit "1" and presents two options: Tripods: Tape-delayed telecast of City Council meetings using three tripod-mounted cameras at a cost of$8,910. This estimated is based upon a cost of$365 per meeting, multiplied by 24 meetings, plus $150 for video tape. Fixed Cameras: Tape-delayed telecast of City Council meetings using three remotely-controlled cameras, mounted on wall brackets, at a cost of$10,950. This estimate is based upon a cost of$450 per meeting, multiplied by 24 meetings, plus $150 for video tape. This option requires the City to purchase and install permanent wiring and camera support fixtures. Staff estimates that materials and labor costs will result in an additional one-time expenditure of $5,000. The total first year cost of this option is $15,950. :. ------------------------CO-iIESTO:--------------------------------- CTV Board Members Edy Colman and Claudia McCormick, Darla Stevens, CTV General Manager" '7 ITEM NO. " Staff evaluated both options and recommended televising City Council meetings, using tripods, as a . higher service level in the 1996-97 Cultural Activities budget. The City Council accepted the recommendation and allocated $8,910 for this purpose. At that time, the Council expressed interest in exploring the use of fixed cameras and instructed staff to report back. This report will evaluate the advantages and disadvantages of both tripods and fixed cameras. Please note, live broadcast will not possible until TCI (formerly Viacom) completes the fiber optics upgrade in late 1997. Following the upgrade, either fixed cameras or tripods can be used for live broadcasts. . Both options employ three cameras. With tripods, cameras are positioned at each end of the Council table (labeled T-I and T-2 on Exhibit "2") and at the rear ofthe Council Chambers (T-3). With wall-mounted cameras, the cameras are mounted on the wall behind the Council table (W -lor W -1 alternative), suspended from the low ceiling near the side exit (W-2), and suspended from the ceiling at the rear of the Council Chamber (W-3). Each option has advantages and disadvantages related to cost, camera angles, potential for disruption of Council proceedings, and aesthetics. Each issue is discussed below: COST: Tripods cost approximately $2,040 less, on an annual basis, than the fixed camera option. With tripods, four CTV employees are required, three camera operators located in Council Chambers plus one engineer located in the television van. The fixed camera option requires only one employee, an engineer who operates the fixed cameras, by remote control, from the television van. CTV maintains that, even with the higher labor cost, the tripod option is less expensive because it costs CTV less to pay three additional errployees than to provide remote camera controllers. In addition to a lower annual cost, the use of tripods does not require a capital expenditure. Wall-mounted cameras require permanent wiring and camera support fixtures to be installed in the Council Chambers. Staff estimates the cost of this one-time expenditure will be approximately $5,000. The estimate is derived as follows: . Wire Connectors Installation for wiring (24 hrs. @ $85/hr.) Support brackets (3 @ $300 ea.) Installation of brackets (16 hrs. @ $85/hr.). TOTAL 450 250 2,040 900 UQQ $5,000 CAMERA ANGLES: The best camera angle is achieved when the camera is held at the eye level of the subject being filmed: tripods are designed to achieve just this result. In comparison, wall mounted cameras must be mounted at least 7 feet above floor level, which is three feet above the optimal leveL With the tripod option, the two cameras, nearest to the Council table (label T-l and T-2 on Exhibit "2"), will be at precisely the right height to yield the best camera angles for taping the deliberations of the City CounciL The third camera, located at the rear of Council Chambers (T-3), must be higher than optimal due to the elevation of the audience area; however, it will still be 7 feet lower than a fixed camera in the same location. . Additionally, with tripods, the camera can be moved to other areas, such as the Regional Meeting Room.' - 2 - In order to ()perate a tripod, approximately four square feet of floor area is required. This requirement . . limits. the areas from which a tripod can operate. A fixed camera does not require any floor area since it is mounted against a wall or hung from a ceiling. Consequently, a fixed camera can be mounted in areas where a tripod cannot be located, such as behind the Council table (labeled W-l and W-l alternative on " Exhibit "2"). Using either of these placements, it is possible to capture a full frontal views of the speaker eat the public podium. Tripods can only capture this speaker in profile. CTV has prepared a demonstration video which shows the capabilities and limitations of each camera method. This video will be played at the Council meeting to assist the City Council in deciding which camera method to employ. DISRUPTION: Tripod mounted cameras require operators whose activities may cause some distraction. In practice, three camera operators will be actively involved in the taping operation. Even though they will attempt to be inconspicuous, their presence may prove to be disruptive. Tripods 'will be placed in the aisle at each end of the Council table and also in the center aisle near the rear wall (see Exhibit "1 "). Regardless of how the tripods are placed, they may cause some inconvenience to persons passing the tripod on either the front or rear aisle. Also, there may be some inconvenience caused by television cables, which must run from each camera, across the room, to the side exit. To the greatest extent possible, CTV will secure cables so that they are out of the way; however, the cables cannot be concealed and must be routed to pass out the side door. Fixed cameras cause no inconvenience because they are mounted high enough to be out of the traffic area. There is no visable cabling because all wires are permanently installed. The camera is located at one end '.":,~' ofa wire. The wire runs through the ceiling and ends at the side exit of the Council Chambers, where the , CTV van plugs into the camera. Disruption from camera operators and inconvenience from cameras and wiring is virtually eliminated. AESTHETICS: In a room that has the beauty of the City's Council Chambers, it is important to consider the visual impacts that will be caused by the taping operation: While tripod cables are unattractive, they are not permanent. In the case of remote cameras, the cables are, not visible; however, camera support brackets are visible and they are permanent. A picture of these brackets is attached as Exhibit "3". The Council should be aware that these brackets can be perceived as unattractive and may negatively affect the aesthetics of the Council Chambers. " Mounting fixed cameras will be a difficult task and will require significant effort to avoid damaging the Council Chambers. The walls of the Council Chambers are constructed with metal studs which have limited ability to support brackets. To reliably secure each camera support bracket, it will be necessary to gain access to the metal studs located within the wall and to install a backing plate. To accomplish this task, the fabric wall covering must be removed and the drywall must be cut. It will require a great deal of care and expertise to complete this procedure without damaging the fabric or the wall. Once the backing plates are installed, the fabric is reinstalled. At this point, holes must be drilled through the fabric and the wall to allow support bolts to pass through to the backing plate. : ',: Once the camera support brackets are installed, they cannot be easily removed. The brackets will remain e in place, even when the taping operation is not underway. Consequently, the support brackets should be seen as permanent fixtures. If the support brackets are removed, there will be bolt holes in the wall and some damage to the wall at the area where the bracket support flange comes into contact with the wall. - 3 - SCHEDULE: If the Council selects the tripod option, CTV can begin televising Council meetings on September 3, 1996, which is the first meeting in September. Should the Council select the fixed camera option, staff will need to install camera support fixtures and permanent wiring. As a result, the first meeting that could be televised with fixed cameras would be October 1, 1996; however, CTV has indicated that they could begin televising on September 3, 1996, using tripods until fixed cameras can be installed. . RECOl\fMENDA TION: Staff recommends that tripods be utilized on a test basis. The City Council then has an opportunity to evaluate the quality of the results as related to camera angles and disruption. If the quality of the production is acceptable, then the Council could continue the use of tripods. If, after this testing period, tripods prove to be problematic, the City Council can direct staff to install fixed cameras. Staff recommends this process because it is would provide valuable information as to the alternatives at no additional cost. In comparison, it would be a difficult and expensive to test fixed cameras. In order to implement the testing of tripods, staff recommends that the City Council direct staff as follows: · Authorize the City Manager to enter into an agreement with CTV to begin televising City Council meetings on September 3, 1996, which is the first meeting in September at the rate specified in Exhibit" 1 ". · Instruct staff to inform CTV that tripods are being used on a trial basis to evaluate the quality of the results and that fixed cameras may be desired in the future In the event that the Council selects the fixed camera option, staff recommends that the Council: · Instruct staff to proceed with the installation of permanent wiring immediately; and · Authorize staff to enter into an agreement with CTV to begin televising City Council meetings on October 1, 1996, which is the first meeting in October; or · Authorize staff to enter into an agreement with CTV to begin televising Council meeting on September 3, 1996, using tripods until such time as permanent wiring and fixtures are installed. .,: . - 4 - . .' . .._ ~L- -if-" u D ' "...) ,....- ., T r- 0 .,.._ !._.' r . ,_ f"! , _ j ~ L "'-...J' L ~ ;.1 ;___' :~, !.~ ~<l. 1995 To: RE: CITY Ui:" uuoLh\l h~ - <fe/J"uCf.e'L DUBLIN MAYOR, CITY COUNCIL, CITY MANAGER, CABLE REP. CITY COUNCIL MEETINGS ON TELEVISION CTV Operations for city Council Meetings We are pleased to offer these services. Following is an estimate for the Operations costs to put DUBLIN CITY COUNCIL MEETINGS on Channel 30. VP.N (must be on a night other than current Council night, for example, the 1st and Third Tues is suggested.) Multiple cameras - (This is the recommended method.) Includes three cameras which allows for coverage of speakers from the audience, plus the wide shot, plus individual shots of the Council and Staff; also includes electronic titling of mayor, council, and (as possible) staffi includes VCR and back-up VCR. Includes playback on channel 30 the following evening. (My guess is that Dublin could request early "fiber" from Viacom and be live in the fall, even if you go on "tape delay" to start. Each meeting: $365 ADD-ON Upgrades: Put two of the three cameras on wall shelves, eliminating two of the three tripods Each Meeting: 425 Eliminate last of the tripods: Each Meeting: 450 Add contingency Set-Asides: Tape Costs 2 cartons of tapes to rotate: (upgraded SVHS) $150 FOOTNOTE: These costs are consistent with the costs quoted to the city of San Ramon. E><HIBIT 1 ~ t- X w @ 19J l.L. l.L. <( t- (/) ,., :;:--. @ -- -- -- --- f- X W ~ W U Z <C 0:::: f- Z W E>CHIBIT 2 ".,., e: .' ..:: . , :." To: 2H4 . . . ~ I @ LISTED I , From: PELCO DATAFAX 8-08-96 11:44am p, 2 of 3 CAMERA SUPPORT BRACKETS Model PM2<XJO, PM2010, WM2<XJO PanjTilt, Enclosure Mount WM2000 WITH AH2000 WM2000 WITH PA2010 PM2000 PM201 0 PA201 0 '7l' DotaFAX Documents SpF.C 77,'j,'j Manual' 77,'14fi (AHl ()(){)/700t)) A!?F.- SF.F. f)atnFAX rata/og -II,,) 22526 (1M 1 02A) 22566 (Pt.12000jPM20 10) 22576 (lMV12000) SECTION 5 PM2000/PM2010fWM2000 C255/REVISED 4-a~ UNIVERSAL WALL MOUNT The WM2000 is a universal wall mount deslqned for mountlnq medium to heQvy duty panitilts, or heavy duty camera enclosures, I Isinll thp vAriol IS ArlAptPrs rlpsr:rihprl hplow The WM2000 is engineered to support a maximum load of 75 Ibs (33,97 kQ), When useu willi II Ie opliorlClI ST1 supporl slrut, llle maximum load is increased to 150 Ibs (67,95 I~g), UNIVERSAL PEDESTAL MOUNTS The PM2000 is a universal pedestal mount uesi\:jfleu lor use willi rfleuiurrl Clrlu t!l:'Clvy duty pan/tilts, Constructed from aluminum, the PM2000 is 24 Inches (60,96 em) high and will safely handle loads of up to 125 Ibs (5662 kg) The use of two or more ST1 support struts greatly increases horizontal stability in high Wind Installations, The PM2000 will also accept the AH 1000 or AH?OOO AOjl JstAhlp hPAO for c;pilino or rprlt"lS- tal mounting ot camera enclosures, Tile PM2010 is IIle SClfTIe CiS lite PM2000, except height is 10 inches (25.40 em), ADAPTERS Tht"l AH1000 Ano AH2000 AOjlJStAhlp head adapters are deSigned tor use With the WM2000/PM2000/PM2010 mounts, allowinQ 3600 1t0liLofltClI fTlovefTIerlL The AH1000 is for use with EH4fOO Series enclosures and the AH2000 is for use with EH5700, EH66, EH6500-1, EH8106, and EH8108 enclosures In certain applications. the AH1000 or AH2000 can be utilized Cllol Ie. - , I he PA2000 is an adapter plate tor light and medium duty pan/tilts, medium duty scan- Ilers anel the PT7100jPT7150 pcill/tilt system The PA2010 will adapt all heavy duty pan/ tilts Thp PM1 02A is An ArlArtpr plAlp rPtll Jirpo to mount the 1-'1175-241-', 1-'1180-241-', 1-'1 573H and PT573-21JR pan/tilts to the P,L\2000 tor use 011 IIle PM2000, PM2010 or WM2000 mounts, EXHIBIT 3 TOt 2414 MODELS ['hA2000 PM2010 WM2000 ADAPTERS /\111000 Af-'.2000 PA?OOO PA2010 PM10?A STi MECHANICAL Pan Adjustment Tlit Adjustment Mounting Method GENERAL Construction Maximum Load PM2000/PM2010 WM2000 Wei[1t11 AH1000 AH?OOO P/\2000 PA2010 PM2000 PM2010 ST1 WM2000 Fromt PELCO DATAFAX TECHNICAL SPECIFICATIONS Cedlng/,:>edestal mount. 24-lneh (60 96 em) heloht Celling/,:>ed9stal mount, 10-lnch (25 40 cm) height Universal wall mount Manually adjustable pan/til1 head for use with EH4700 Senes enclosures on PM200C' PM2010 or WM2000 mounts ., Manually adjustable pan/lilt hea,j for use with EH5700. EH66. EH6500-1. EH8106 and EH8108 8IH,:loslJle':' Oil PM2000. PM20 10.01 WM2000 mounts MCJlmt "ll"plRi' for PT17fi-?4P, PT1I\O-?4P, PTb20P, PTb20SL, PTbbOP. PTbfOP. PTbfO-21P. PTG80-24P and PTG80-24SL pan/lilts. PS30A. PS30-24 scanners or PT71 OO/PT7150 pan/lllt system; use with WM2000 wall mount Mount adapter for PT1250DC, PT1250P, PT1253P, rT1253n.rT1280r, rT1280SL, rT2000L,and PT 1260EX t!8<lVY duly p"H1/lills. use with WM2000 wall mount Ad"ptm pl"iR R8qllimd to rncJlmi PT17fi-?4P. I-' 1180 241-', I-' I 573H ond I-' 1573 24H ponltllts to PA2000 for use with PM2000. PM2010, or WM2000 mounts Support strut. for use with PM2000 or WM2000 ::loOV (Models AH1000 and AH2000 only) .190" (Models AI 11000 and AI 12000 only) Secure to a solid surface with fasteners of a suitable size (not supplied) Aluminum 1251bs (56 62 kg) 751bs (33 97 kg); 150 Ibs (6795 kg) when used with ST1 strut Unil 1 Ib 3 oz (531<g) :=JIbs fi 07 (1 50 kg) 110z(31k~) 1 Ib 7 OZ, (OG kg) 1 Ibs::l OZ, (1,!:!" kg) 2 Ibs 15 oz (133 kg) 11b 100Z(73kg) ::JIbs (1,35 kg) SilirJIJiny 2 Ibs (9 kg) 4 Ibs (1 1\1 kg) 1 Ib ( 45 kQ) 2 Ibs (9 kg) olbs(2J1 kg) 41bs(1G1 kg) 31bs(1 35 kg) 5 Ibs (2.26 kg) CERTIFICA TIONS . UL listed to Standard 2044 OPTIONAL ACCESSORIES CM 100 Corner mount adapter lor WM2000 mount (See C235 spec) P,41 02 Pole mount adapter for WM2000 mount. (See C250spec) PP 100 PClI<lP8l fTlourrl 101 WM2000 fTlOUIIl (See C245 spec I SCM100 Stnlt C:01T18r ITIOllnt "rJAptfJr for ST1 :;tnl1 (Soo C235 spoc) SPA 102 Pole mount adapter for ST1 strut (See C2S0 spec) 8-08-96 11:44am p. 3 of 3 . ..---:-___....... 0,38 (,<;7)/ ,/ . e . p~700(17,78)BC r-(~'~, f~ , /Jr~:>, \[ ~,~ h~'J7) B,O. _ "~.201 // // j ..x: ~'''' \ 2~ (~,72) Be // // .(J "-'" \\ /'//~~--/~:// // ,'/:/',> ~ ,/' /' 18~ ,,' ~<.'e>-./ // 14600) ,/ Iv /' ..- " 1,/ ... moo /:, "'<' , ,,(5080) ,/ --<. D8.~ / (21,59k"... 2H10 (60,96) '1'. ,-, .) , .//" '- ~ '~(X)~"""''''.r (15,24)' y" ',- 0 38(97)1 4,75 (12.07) B,O. PM2000 ,.........,..~/ WM2000 ;r, ~.O (10 16) <., ..~~/"'''' 5<4- / --', (13:72) ~, .~.., t"-<", e . '-f>~ ,~ ~] ~"'-"<l ......... ~ -1""'~~.>~.-;-:..::''''~!) / 7ftlfiR}) ~ t (/j . )// ""-",:"Jj;;:;" AH1000 0,38 (,97)/ r4.7~ 112,07) B,C --.f- 025 (,601)/ /f/ i:'}F 2.25 (5,72) B,C, /~" "0'" " ./ '" "'--.. -~ 06,DO(15,24) / ..'>....../ PA2000 NOTE VALUES IN PARENTHESES ARE CENTIMETERS, ALL OTIICRS ARC INCIICS sot} W8o:t Pontllde WldY . ClOVIS, CA 931512-51599. U8.4 In North America and Canada Tel (800) 289-9100. lAX (800) 2/)9-9150. DatalAX (800) 289-9108 InTernational CUSTOmers, Tel (1-2UY) 292-lY8 1 . FA):: (7-2UYI 218-7 72U. DarsFAX (7-2U9) 292-U1:36 1M) '0,- I:!:B'!I Veelgned and manufactured In the USA by!-'I=LC() ~ ....>. "'AA{~PII ,,-7,00 (17.78) 8,0, _,/ :;-- 7' --::--) ,,-_/"~/- tel " "<~h - -=- : -'-. (2t~) _~ _<;'-', 1000 , -- _ . (2540\ -,' ~ I o~oo, ,/ "", (1J,24) 'v' "'- 0,38 (,97)/ 4,75 (1:2,07) 8,0, PM2010 22.50 (57,l~1 ) ~/ \ 0:),00 ST1 (7 IV) .........>-...., /'-. 5.87 ........./........ /(1~.91) />.,,<, (J';~"I "'<.. ./ -, ........ ""~~;, - ~ "::?? /> 1" ..>:uo ~;;::/ 5bo ~... 0 (12.70) _>,~_ j./'/ AH2000 . ",38 (.97)/ ;; 7.25 (16,42) 0,0. r r 038 (.97)/ ..-- <f--.. 7,00 PHS) B,O, __//~~ nO - .... 0 co ~, "'v 08,60 (:!1.50) ~/ 0_25 (,S>I)I ..........~/..../~. 2.25 {5.72l B.C. PA201 0 /1---'~ . \\ f ".~ t-f~~g!Jj, L 0,37 (94i, 4X EQSI'ONA 4,75 Ci2,Q71 B,C, PM102A ~p8eltJCBtJOI)S SlJb/i?ct to Chang!? Wltt10Ut nolJcE' <.Cx-;.onyn[1rtr , !=I9fi , PFI (;(1 All riOhffi rp.!=;p.rvArl . To, 6655 . . . r :> From' PELCO DATAFAX 8-08-90 c'clpm p. ~ ot j CAMERA CONTROL UNIT Model PT550P Medium Duty PanjTilt Jl5 ,312 (,79) 4X ,201 X ,656 OOROUND 2X (,71 X 1,(7) f2I .281 (.71) 5,07 ' " i14,91) t --.----- , I ,~'~~. i --il- ~~r L 7,00 :J r---(17,78) 9,67 (25,07) 1067 (27,61) ra 11.25 (26,58) l=l '" ~ L, 0'" , (23.80;, i4- (1524\-+j Jl5 375 (95) 4X ED SP ON fl, 4 75 [12,(6) Be, NO'to, VALUI::i:> IN f'AHI::N 1 HI::i:>toi:> AHI:: CtoN IIMto II::Ki:>, ALL OTHERS ARE INCHES, Spec 2325 "fr' DataFAX Documents Monuol: 23256 A&E: See DotoFAX Cotolog if 3 SECTION 3 PT550P C325/REVISED 4-96 The PT550P IS a medium duty outdoor pan and tilt, rUQqedly constructed to comfortably operate with loads up to 40 Ibs (18,16 f\Q), Extremely serviceable, the pan and tilt features easy access to all electrical and fTlecl leU liced cOfTI[Jor ler II.,;, Tile I reelVY dUly WOI rll-f:18Clr filled dr ivl::' Cli:>i:>l::'fTlbly vir IUCllly AliminillAs hilc;klilsh ilnrl rlriftino F<1IJillly im[)orlilnllo Ihp. opArillor is rlynilmic; hrilkino for sponlilnAOIJS slOppinOI ThA PT550P an industry leader for more than two decades, (PDtcnt tt 3, 164. &3&) .' ~- ': ,: :::.' , :'..' " ,':",Ffiatut'es ,: ' , ' ... : " . ' ' . - . - . . . 115 VDC OPERA. TION . /::;/ISIL Y Si::HVICi::U . DYNAMIC BnAKINC . INVERTED OPERA TION . EXTERNAL LIMIT STOPS . ADJUSTABLE WORM-GEAR FINAL DRIVE . INDOOR/OUTDOOR APPLlCA TlONS . MAXIMUM LOAD 10 LBS (18 16 KG) 97