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HomeMy WebLinkAbout4.01 Draft CC 02-20-2007 Min DRAFT MINUTES OF THE cITY COUNCIL OF THE cITY OF DUBLIN REGULAR MEETING - FEBRUARY 20. 2007 CLOSED SESSION - None .. A regular meeting of the Dublin City Council was held on Tuesday, February 20, 2007, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:08 p.m., by Mayor Lockhart. ... ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart. ABSENT: None .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. +- ORAL COMMUNICATIONS Acceptance of Gift from Dublin/San Ramon Women's Club 7.11 p.m. 3.1 (150-70) Heritage & Cultural Arts Supervisor John Hartnett presented the Staff Report and advised that the Dublin/San Ramon Women's Club had made a donation of $12,375 to the City to be used for the purchase of technical equipment for Old St. Raymond's Church. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 47 4.1 Y-"3-0-1 DRAFT On motion of Cm. Oravetz, seconded by Cm. Hildenbrand and by unanimous vote, the City Council accepted the gift; directed Staff to prepare formal acknowledgement; and approved the Budget Change. The Council thanked the Dublin/San Ramon Women's Club for their generous donation. +- Recognition of Nominees for the City of Dublin's 2006 Citizen and Young Citizen of the Year Award 7:14 p.m. 3.2 (610-50) The Council recognized Nominees for 2006 Young Citizen of the Year: Megan Frantz, Lauren Ginn, Quincy Lai, Mariko McCully, Justin Minor, Michael Pecota and Tiffany Yun; as well as Nominees for 2006 Citizen of the Year: Cindy Leung and Derek Ngai. The winners would be announced at the "Wild About our Volunteers" celebration which would be held at the Dublin Senior Center on Friday, February 23rd. The Council commended all of the Nominee's for their committed volunteer service to the community during the 2006 year. .. Recognition of Nominees for the City of Dublin's 2006 Organization of the Year 7.20 p.m. 3.3 (610-50) The Council recognized Nominees for 2006 Organization of the Year: Dublin Host Lions Club, Rotary Club of Dublin, and the Dublin Historic Preservation Association. The winning organization would be announced at the Volunteer Recognition event on February 23rd. The Council commended all of the Nominee's for their committed volunteer service to the community during the 2006 year. .. Presentation by the Tri-Valley Conservancy on Recent Activities DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 48 DRAFT 7:22 p.m. 3.4 (130-60) Sharon Burnham, Executive Director of the Tri - Valley Conservancy, made a brief presentation regarding the Tri-Valley Conservancy and advised that, in 2003, the South Livermore Valley Agricultural Land Trust became the Tri-Valley Conservancy (TVC) with an expanded geographic area covering the cities of Livermore, Pleasanton, Dublin, San Ramon and the Sunol area. The Conservancy's mission was to permanently protect the fertile soils, rangelands, open space and biological resources, and to support a viable agricultural economy in the Tri - Valley area.. The Tri - Valley Conservancy held a strategic planning retreat in 2004 and, at that time, expanded its geographic area. Because of that expansion, there was a need for a conservation plan. A committee was formed to begin the planning process. Mter a year of research and discussion, the TVC Board made a decision about what lands were priorities to try and preserve within the Tri - Valley. The Council thanked Ms. Burnham for the report. .. Presentation by Alameda County Fire Services on Rescue Services 7:42 p.m. 3.5 (520-70) Fire Chief Sheldon Gilbert introduced the Alameda County Fire Management Staff, which had changed significantly as a result of the recent retirement of former Fire Chief William McCammon. Deputy Fire Chief Dave Rocha made a brief presentation to the Council about rescue services provided to the City of Dublin as part of its contract services, and highlighted the rescue capabilities of the Fire Department. The Council thanked Fire Services for the presentation and commended Fire Staff for their excellent service to the City of Dublin. +- DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 49 DRAFT Public Comments 8:02 p.m. 3.6 Connie Post-Gunn, Livermore resident, advised that it had come to her attention that a group of residents was opposing the opening of a group home for disabled adults in the Hansen Street neighborhood. There seemed to be a lot of fear and misinformation about having disabled people in the neighborhood. Her 21-year old son was profoundly autistic, and she currently had to travel to Sacramento to visit him. She hoped that she would be able to place her son closer in Dublin. She encouraged the residents to be tolerant of disabled people. Mayor Lockhart stated that she hoped Ms. Post-Gunn's words fell on listening ears. There was a lot of misinformation being distributed regarding the group home, and City Staff was more than happy to speak with anyone who had concerns and provide the correct information. Ms. Post-Gunn offered her assistance in educating the community regarding disabled people. .. CONSENT CALENDAR 8:07 p.m. Items 4.1 through 4.9 Mayor Lockhart advised that a revised draft resolution associated with Item 4.6, Approval of Final Map and Improvement Agreements Associated with Tract 6765, Schaefer Ranch, was distributed to the Council and included a technical change. Staff recommended that the resolution include a recital that the Final Map was consistent with the General Plan and that the Mitigation Monitoring Program applied. Vm. Hildenbrand pulled Item 4.7 for discussion. On motion of Cm. Oravetz, seconded by Cm. Scholz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of the Regular Meeting of February 6, 2007; DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 50 DRAFT Approved (4.2 600-30) Budget Change in the amount of $4,860, and adopted RESOLUTION NO. 13 - 07 APPROVING AN AGREEMENT WITH R3 CONSULTING GROUP FOR AUDITING SERVICES OF THE CITY'S SOLID WASTE FRANCHISES Adopted (4.3 600-60) RESOLUTION NO. 14 - 07 ACCEPTANCE OF LANDSCAPE IMPROVEMENTS FOR TRACT 7136, DUBLIN RANCH AREA A (NEIGHBORHOOD A-I) (TOLL BROTHERS, INC.) Adopted (4.4 600 - 60) RESOLUTION NO. 15 - 07 ACCEPTANCE OF IMPROVEMENTS FOR FALLON ROAD - DUBLIN BOULEVARD TO CENTRAL PARKWAY Adopted (4.5 600-30) RESOLUTION NO. 16 - 07 APPROVING AN AGREEMENT WITH DAVID SPEASE, LANDSCAPE ARCHITECT FOR PLAYGROUND SAFETY INSPECTION PROGRAM Adopted (4.6 600-60) RESOLUTION NO. 17 - 07 APPROVING THE FINAL MAP AND IMPROVEMENT AGREEMENTS ASSOCIATED WITH TRACT 6765, SCHAEFER RANCH (SCHAEFER RANCH HOLDINGS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY) DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 51 DRAFT Waived second reading (4.8 610-20) and adopted ORDINANCE NO. 1 - 07 AMENDING SECTION 1.04.030 OF THE DUBLIN MUNICIPAL CODE RELATING TO PENALTIES FOR VIOLATION OF THE MUNICIPAL CODE Approved (4.9 300-40) the Warrant Register in the amount of $1,205,033.60. Vm. Hildenbrand advised that she had pulled Item 4.7 (310-30/600-30), Annual Audit Report for Fiscal Year 2005-06 and Additional 2006-07 Appropriation of $1 ~500 for Actuarial Services, and advised that, during the Annual Audit Report, she and Cm. Oravetz were made aware of a $1 million fund previously set aside for affordable housing by a past Council as a good faith effort toward affordable housing. Now that the City had affordable housing fees and a budget item for it, she and Cm. Oravetz wanted to discuss whether the Council should continue to leave the monies alone to be used for its original good faith effort or consider using it for something else, such as the rebuilding of the Shannon Community Center. The Council discussed the monies and agreed that, for the time being, it should be left in the separate fund as a sign of the City's continued good faith effort toward affordable housing in Dublin. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti and by unanimous vote, the City Council confirmed Reservations of Fund Balances for Fiscal Year 2005-2006; approved a 2005-2006 Budget Change in the amount of $1~500; and authorized City Manager to enter into an agreement for actuarial services with Bartel <<Associates, LLe . WRITTEN COMMUNICATIONS - None .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 52 DRAFT PUBLIC HEARINGS Public Hearing Wallis Ranch (aka Dublin Ranch West) Request for Mitigated Negative Declaration; General Plan Amendment and Eastern Dublin Specific Plan Amendment; and Amendment to Stage 1 Planned Development Rezone and Proposed Stage 2 Development Plan for 935 Units on 184 Acres, PA 05-051 8:23 p.m. 6.1 (420-30/410-55/450-30) Mayor Lockhart opened the public hearing. Planning Consultant Mike Porto presented the Staff Report and advised that the City Council would consider a proposal for a residential development on 184 acres of low, medium and medium-high density residential units comprised of six neighborhoods, associated open space and a neighborhood park. The proposal also included an amendment to the Stage 1 Planned Development; Stage 2 Planned Development Plan; General Plan Amendment and Eastern Dublin Specific Plan Amendment. A Mitigated Negative Declaration was also included for review for an ll-acre parcel adjacent to Wallis Ranch in Contra Costa County for Emergency Vehicle Access. Cm. Scholz asked if all of the trees recommended for removal were in poor health and what size trees would be planted to replace those removed. David Babby, the City's Arborist, advised that the vast majority of those trees scheduled for removal were in poor health or structurally weak. The new trees to be planted would be installed in varying sizes. Mr. Porto briefly outlined the Developer's tree plan, which was subject to the Resource Agency requirements. Sizing was part of the Resource Agency requirements, as well as the planting of native trees. The Council and Staff discussed the restoration of the creek, which was planned to be very natural. The creek would not be concreted; however, the banks would be shored up, rubbish removed and native trees and vegetation planted. The Council and Staff engaged in a question and answer session regarding some of the project's plans and specifications. There would mostly likely be one master Homeowners Association (HOA) and several individual neighborhood HOA's. Each HOA would be responsible for contributing to the maintenance of the open space. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 53 DRAFT Cm. Sbranti expressed concern about using barbed wire to protect the open space and asked if there was another fence type that could be used instead. Mr. Porto advised that he believed that barbed wire was specifically required by the Resource Agency. Cm. Sbranti asked about the phasing of the Tassajara Road widening in relation to this project. City Engineer Mark Lander explained the planned configurations of Tassajara Road, and discussed the planned timing for the widening. The Developer was required to do the road widening before the neighborhoods were developed. Cm. Sbranti asked if the water basin would be needed or not. Mr. Porto advised that, as it stood now, the basin was needed and would come back before the Council for consideration. Cm. Sbranti asked if the old Antone School and/or the old dairy building would be relocated. Mr. Porto deferred that question to the Developer. Vm. Hildenbrand expressed concern about guest parking in these dense neighborhoods and suggested some dedicated guest parking be included. Mayor Lockhart asked when the parks would be built. City Manager Ambrose advised that the parks would go on to the list of projects that use Public Facilities Fee funds and be prioritized from that list. Martin Inderbitzen, Attorney representing the Lin Family, briefly discussed the uniqueness of the site and the open space and creek areas, which were important to attempt to preserve. The barbed wire fencing would keep certain animals out, but allow other animals to pass through. They hoped to move and preserve the old Antone School, if possible, to the development's community center. The old dairy was too dilapidated to move or try to preserve. Mayor Lockhart referred to Public or Semi-Public zoning and asked the developer's preference. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 54 DRAFT Mr. Interbitzen advised that Semi-Public would be preferable. Mayor Lockhart closed the public hearing. On motion of Cm. Oravetz, seconded by Cm. Sbranti and by unanimous vote, the Council adopted RESOLUTION NO. 18 - 07 ADOPTING A MITIGATED NEGATIVE DECLARATION, A MITIGATION MONITORING AND REPORTING PROGRAM, AND A STATEMENT OF OVERRIDING CONSIDERATIONS FOR AN AMENDMENT OF THE DUBLIN RANCH WEST /W ALLIS RANCH PROJECT TO EXPAND ONTO PROPERTY IN CONTRA COSTA COUNTY, PA 05-051 and RESOLUTION NO. 19 - 07 APPROVING A GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN AMENDMENT TO AMEND THE PARCELS DESIGNATED AS PUBLIC/SEMI-PUBLIC TO SEMI-PUBLIC LAND USE DESIGNATION FOR A PORTION (APN 986-0004-005-0I) OF THE PROJECT WALLIS RANCH (AKA DUBLIN RANCH WEST) PA 05-051 And waived first reading and INTRODUCED Ordinance adopting an amendment to Stage 1 Planned Development (PD) zoning and a proposed Stage 2 Development Plan for Wallis Ranch, PA 05-051. .. RECESS 9:28 p.m. Mayor Lockhart called for a brief break. The meeting reconvened at 9:35 p.m. with all Councilmembers present. .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 55 DRAFT UNFINISHED BUSINESS New Dublin Pride and Summer Season Street Banners 9:37 p.m. 7.1 (950-40) Administrative Analyst Roger Bradley presented the Staff Report related to the Dublin Pride Week Banner and advised that funds were included in the Capital Improvement Program to replace the Dublin Pride Week banners for the median street light poles. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council chose Option A as the Dublin Pride Week street banner. Parks & Community Services Manager Paul McCreary presented the Staff Report related to the Summer Season banners and advised that funds were included in the Capital Improvement Program. On motion of Cm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the City Council chose Option B as the Summer Season street banner. .. Authorization to Obtain Additional Services from Citilinks to Update and Enhance City Website 9:42 p.m. 7.2 (600-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that Citilinks, the City's webmaster, provided web-hosting services as well as posting of agendas and changes. It was proposed to execute an agreement with Citilinks enhancing services to the City's website. Mayor Lockhart advised that she had received several positive comments about Dublin's website. Cm. Sbranti suggested that the City's website link to the St. Patrick's Day festival website. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti and by unanimous vote, the City Council approved the Budget Change in the amount of $6,000; and authorized the DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 56 DRAFT City Manager or his designee to execute agreement with Citilinks, which consolidated all services proposed by Citilinks under a single agreement. .. NEW BUSINESS Bus Shelter Capital Improvement Project 9:47p.m. 8.1 (900-50) Heritage & Cultural Arts Supervisor John Hartnett presented the Staff Report and advised that the 2006-2011 Capital Improvement Program (CIP) included a project for the replacement of existing LA VTA standard bus shelters in the downtown area with artist inspired bus shelters. The Council would receive a report outlining various options to consider in the replacement of Bus Shelters in the Downtown area. Staff requested that the Council provide direction regarding the replacement of the balance of the downtown bus shelters. Mayor Lockhart asked if Staff had discussed the matter with Livermore-Amador Valley Transit Authority (LA VTA). LA VTA was currently thinking about budgeting monies to replace bus shelters in all of their service areas. One of LA VTA's themes was to utilize student art within clear plexiglass walls. These types of plexiglass shelters hold up better and utilizing children's art seemed to cut down on vandalism. Perhaps there would be a partnership opportunity with LA VTA on the cost of the bus shelters. City Manager Ambrose advised that LA VTA had contributed to bus shelter costs in the past; however, Staff had not seen LAVTA's new design plans. The Council discussed the existing art bus shelters and noted that several regional high schools had designed beautiful bus shelters in partnership with LA VTA, which did not get graffitied. Dublin should do the same, instead of going out to bid to professional artists. City Manager Ambrose clarified that the consensus of the Council was to direct Staff to work with all the High Schools in Dublin and LA VTA to have high school students create bus shelter art. The Council concurred. .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 57 DRAFT Authorization to Solicit Bids - Contract No. 07-01, Dublin Boulevard/Dougherty Road Intersection Improvements (CIP No. 96852, Dougherty Road Improvements - Houston Place to 1-580) 9:58 p.m. 8.2 (600-35) Public Works Director Melissa Morton presented the Staff Report and advised that this project would widen the Dublin Boulevard and Dougherty Road intersection for the purpose of constructing additional traffic lanes and increasing the intersection's capacity in order to accommodate substantial development that had occurred and was currently being planned in Dublin. Plans, specifications and estimates were complete, and the City Council would consider authorizing the solicitation of bids for construction of the project. The project had been staged very carefully to minimize the impacts to the community. Mayor Lockhart asked if the project would impact the Murco Center on Dougherty Road, north of Sierra Lane. Ms. Morton advised that the project would not affect that property or its parking. On motion of Cm. Sbranti, seconded by Cm. Scholz and by unanimous vote, the City Council authorized Staff to solicit bids for Contract No. 07-01, Dublin Boulevard/Dougherty Road Intersection Improvements (CIP No. 96852, Dougherty Road Improvements - Houston Place to 1-580). v Request from Dublin Partners in Education to Designate a Street for Naming by a Nonprofit Organization (820-60) 10:01 p.m. 8.3 (820-60) Public Works Director Melissa Morton presented the Staff Report and advised that this request proposed to utilize the City's street naming policy for nonprofit organizations to raise funds for the benefit of Dublin Partners in Education. The City Council would consider approving the request to designate a street within the Fallon Village development, which was located in eastern Dublin. Braddock and Logan, the Developer, had previously agreed to the request. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 58 DRAFT On motion of Cm. Oravetz, seconded by Vm. Hildenbrand and by unanimous vote, the City Council approved DPIE's request to designate a street within Fallon Village for naming by a nonprofit organization subject to the provisions of the City of Dublin's policy for street naming by or for benefit of nonprofit organizations. +- Revisions to Administrative Guidelines related to the Eastern Dublin Traffic Impact Fee and Authorization of a One-Time Operating Transfer 10:03 p.m. 8.4 (390-20) Administrative Services Director Paul Rankin presented the Staff Report and advised that the City Council would consider adoption of revised Administrative Guidelines related to the Eastern Dublin Traffic Impact Fee (EDTIF). The revisions were to address the disbursement of BART Garage Fees collected and payable to the Alameda County Surplus Property Authority, and would have no impact on the current fees. An accounting adjustment was necessary to reflect $23,506 in accrued interest in the special Traffic Impact Fee Fund instead of the General Fund. Pat Cashman, Alameda County Surplus Property Authority, thanked the Council the Eastern Dublin Traffic Impact Fee had been crucial in allowing the BART garage to be built. The $6 million received over the years from the EDTIF would ease the pain of the costs of building the garage. On motion of Vm. Hildenbrand, seconded by Cm. Oravetz and by unanimous vote, the City Council adopted RESOLUTION NO. 20 - 07 REVISING ADMINISTRATIVE GUIDELINES RELATED TO THE EASTERN DUBLIN TRAffiC IMPACT FEE and authorized Staff to record a $23,506 one-time operating transfer from the General Fund to the Traffic Impact Fee Fund. .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 59 DRAFT Approve Letter of Support for the California Transportation Commission to Consider Corridor Mobility Improvement Account Funding for the I-580/Route 84 Interchange Proiect 10:05 p.m. 8.5 (800-30) Public Works Director Melissa Morton presented the Staff Report and advised that the City of Livermore had requested that the City of Dublin support its funding request for the I-580/Route 84 Interchange Project. This project would improve traffic conditions on 1-580 in the Tri-Valley area by encouraging the use of Route 84 to 1-680. The City Council would consider approving a letter of support to the California Transportation Commission, the agency regulating this funding. Mayor Lockhart advised that this project would benefit Dublin residents and business people. On motion of Cm. Oravetz, seconded by Cm. Scholz and by unanimous vote, the City Council approved the draft letter of support and authorized the Mayor to sign the letter. .. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 10:10 p.m. City Manager Richard Ambrose requested that the Council turn In their Goals & Objectives ranking to him by March 1 st. Cm. Scholz advised that she attended an Alameda County Library Commission on February 7th, and would be attending the upcoming Tri - Valley Council meeting on Thursday, February 22nd, as well as the Volunteer Recognition Dinner on February 23rd. Cm. Oravetz advised that he had nothing to report. Cm. Sbranti advised that he had attended a Dublin Pride Week Committee meeting with Vm. Hildenbrand, an East Bay Division meeting, as well as the mandatory Ethics Training with Cm. Scholz and many others. He also attended a meeting with School District personnel, along with Dublin Partners Education representatives, at which time they discussed an E-Mentoring program as a supplement to the school's current DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 60 DRAFT Mentoring program. He and Vm. Hildenbrand also attended a League of California Cities East Bay Division meeting. Vm. Hildenbrand advised that Shirley Wassom, the woman who came forward about the secondhand smoke issue, was now in hospice care and was succumbing to the effects of secondhand smoke. She acknowledged Ms. Wassom for her courage. .. ADJOURNMENT . 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:19 p.m. Mayor ATTEST: City Clerk .~ .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING February 20, 2007 PAGE 61