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HomeMy WebLinkAboutItem 8.1 LeagueCaCitiesConf ,"- "\.- .. e _CITY CLERK File # D[z]~@]-[&@] ,.. -..... >....:. .~.."':.;:':' ' AGENDA STATEMENT CITY COUNCIL MEETING DATE: . September 3,1996 :.: SUBJECT: Designation of V oting Delegate and Alternate for League of California Cities Annual Conferen<r-4("" Report Prepared by:' Kay Keek. City Clerk UJl; ,- " EXHIBITS ATTACHED: Letter from League President dated July 1, 1996 RECO:MMENDATIO~~signate voting delegate and alternate and direct Staff to notify the , "'~1 ~e ' : . FINANCIAL STATEMENT: Sufficient funds are included in the 1996~97 Budget for the Council's attendance at the annual League Conference DESCRIPTION: The annual League ofCalifomia Cities Conference will be held this :;-:aYear on October 13-15, 1996 in Anaheim. The annual business meeting will be held on Tuesday morning, ~;'i~ctober 15, at which time the membership will take action on conference resolutions. These conference resolutions guide cities and the League in their efforts to improve the quality, responsiveness and vitality of local government in California. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. It is therefore necessary for the City ofDubliR to officially notify the League of who will be the City's voting delegate and alternate. Staff recommends that the City Council designate the voting delegate and alternate and direct Staff to notify the League accordingly. ;'~------------------------------------------------------------------ \:> COPIES TO: 8.1 ITEM NO. K1J9..J..96/as-locc.doc osmsw „ RECEIVED League of California Cities'E ® e ®tea 1400 K ST EET o SACRAMENTO,CA 95814• (916)'658-8200 California Cities Work Together JUL 8 C C 996 July i, 1996 CITY OF DUBLIN To: The Honorable Mayor and City Council From: Sedalia Sanders, League President, Mayor,El.Centro Re: Designation of Voting Delegate for League Annual Conference • This year's League Annual Conference is scheduled for Sunday, October 13 through Tuesday, October 15, 1996 in Anaheim. One very important aspect of the Annual Conference is the Annual Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our.efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 15,at 9:30 a.m. at the Anaheim Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be present at the Business Meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. 'A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." If the mayor or a member of the city council is in attendance at the Conference, it is expected that one of these officials will be designated as the voting delegate. .However, if the city council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please,complete and return the enclosed "Voting.Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, September 27, 1996), so that proper records may be established for the Conference. The voting delegate may pick up the city's voting card at the designated Voting Card Table located in the League Registration Area. The voting procedures to be followed at this Conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions,please call Lorraine Okabe at(916) 658-8236. • League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference,each city should designate a voting delegate and an alternate and return _ _ __ the Voting.Delegate Form to_the.League for use by the Credentials-Committee: .. 4. The voting delegate or alternate may pick up the city's voting card at the voting card desk in the conference registration area.. 5. . Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Meeting,the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges,may be made at the"Voting Card"table in the League:Registration.Area..At the Business __ Meeting,exchanges may be made at the"Voting'Car`d"table in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures.. of city officials,who,according to the records of the Credentials Committee,are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. ' . 8. Incase of dispute,the Credentials Committee will determine the right of a city official to vote at the Business,Meeting. . G:\policy\acres\voteproc.do c • • • C74- CITY: LEAGUE OF CALIFORNIA CITIES 1996 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: (N 1) (TITLE) 2. VOTING ALTERNATE: C4VA)--e (NAME) /(TITLE) OIL L ATTEST: (N E) ;1(- (WILE Please Return To: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 FAX: 916/658-8240 Not Later Than Friday. September 27, 1996 / / i •� 9 4 9 lo L:\policy\acres\votedel.ltr •