HomeMy WebLinkAboutItem 4.06 TranspPartnrshpPgrmEntityAgmt
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CITY CLERK
File # ~~[Q]~-~~
. AGENDA STATEMENT
CITY COUNCIL MEETING DATE: OCTOBER 15, 1996
SUBJECT: State-Local Transportation Partnership Program-State-Local Entity
Agreement Supplement 007 (Cycle 7)
Report Prepared By: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
2)
Resolution
Program Supplement No. 007
RECOMMENDATION: ~ Adopt resolution approving,the program supplement and authorizing
the Mayor to execute the supplement.
FINANCIAL STATEMENT:
The SB300 Program matches non-gas tax fund street repair and
refurbishing programs. This 'year's match is 12.84% for a maximum
to Dublin of $45,285.
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DESCRIPTION: The State-Local Partnership Program provides . State funding for
local entities for transportation improvements on highway and exclusive mass;.transit guideway projects.
This continuous program begins with an application submittal on July 1 of a given year, and allows a
maximum of two years to start and 5 years to complete a project. The intent .of the program is to identify
eligible locally funded projects which are ready to construct with minimum State planning and review.
The Master Agreement for this program delineates the various responsibilities which the City must
undertake in order to receive funding. These responsibilities include contract administration, audits, right-
,of-way pmchases (where applicable), and completion of required paperwork. The Program Supplement is
Project-specific. This Supplement 007 pertains to the 1996-97 Street Repair and Overlay Project, which
re~mfaced the following streets: .
lone Way
Newcastle Lane
Tory Way
Dublin Boulevard'(between Hansen Drive and East of Village Parkway.)
The 1996-97 Annual Overlay consists of removing and replacing failed asphalt concrete: to a depth of 4"
and resmfacing the street with a 1-II2-inch overlay of asphalt concrete. Reinforcing fabric was used prior
to the overlay in order to prevent cracks from reflecting through the'new oveJ;lay.
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COPIES TO:
ITEM NO. 0$1. t,
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On July 9, 1996, the City Council approved a Change Order on the existing Dublin Boulevard Widening .~'"
Project Phase I. In lieu of a slurry seal required by the contract, the Contractor was to provide an asphalt.~>)
overlay. In addition, the Change Order provided for completion of an overlay on the residential streets
referenced on page 1. ConsequentlYJ no bids were obtained for this work. Caltrans previously approved
this year's method of contracting for this work. The total change order cost was not to exceed $326,000.
For Fiscal Year 1996-97 (Cycle' 7), the State share of the project cost will be a maximum of $42,285.
Staff recommends that the City Council adopt the resolution approving Supplement No. 007 and
authorizing the Mayor to execute.
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RESOLUTION NO. - 96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR
SUPPLEMENT NO. 007(CYCLE 7
ST ATE-LOCAL PARTNERSHIP FUNDS (SB300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111 adopted by
popular vote in June of 1990, and allocates funds to construct locally supported transportation projects
that require a minimum of State planning review; and
WHEREAS, the matching funds can be derived from various local sources, including Local Sales
Tax, proposition measures, the Transportation Development Act, Local Bonds, Assessment Districts,
Unifonn Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's 1996-97 Annual Street Repair and Overlay Project has been
accepted by the State-Local Partnership Program as eligible for matching funds; and
WHEREAS, the City Council of the City of Dublin executed the Master Agreement and the Cycle
1 Funding Supplement at its meeting of October 21, 1991 and the most recent cycle, Cycle 6 Funding
Supplement on May 28, 1996;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approve and authorize the Mayor to execute the Agreement for Supplement No. 007 for Cycle 7, State-
Local Partnership Program Funds (SB 300).
PASSED, APPROVED AND ADOPTED this 15th day of October, 1996.
AYES:
NOES:
ABSENT:
ABSTAlN:
Mayor
ATTEST:
City Clerk
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Date:
PROGRAM SUPPLEMENT NO. 007 Location:
to Project Number:
STATE-LOCAL TRANSPORTATION E.A. Number:
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-S432
This Program Supplement is hereby incorporated into the State-Local Tr.:-:-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Locai Entity and.the State on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
September 27,
04-ALA-0-DBLN
SB97-S432(001)
04-928263
4
1996
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
Various City Streets
TYPE OF WORK: AC overlay
LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost I State Share Funds I
Matching Funds
OTHER.
. 0 $'" 0
$
FY97 $
352690 FY98 $
FY99 $
45285
o $
o
Local OTHER
307405 $
City of Dublin
STATE OF CALIFORNIA ,
Department of Transportation
By
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
Title
! hereby Cer~ify ~pon my personal kno~ledge that b~dgeted funds are available for this enc~mbrance:
Accounting Officer
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Date q -l.-l-4b
$
45285.00
Chap~erl Stat~tes
Item
Year
Program
IBcl Fund So~rce
AMOUl\"T
162 1996
2660-125-042
96-517
20.25.010.100
C 258010 042.T
45285.00
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04-ALA-0-DBLN
5397-5432(001)
DATE: 09/27/96
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been writte~ before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$45285 to be encumbered and reimbursed as follows:
FY 96-97 $
FY 97-98
FY 98-99
45285
o
o
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2. The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project
cost in the approved State/Local Partnership Program
Application and accepts any consequent increase in
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
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04-ALA-0-DBLN
SB97-5432(001)
DATE: 09/27/96
SPECIAL COVENANTS OR REMARKS
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Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to. contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility'
section of the Guildelines as limited to certain maximum costs
and to non-early reimbursement projects of $300,000 or less.
5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.84%.
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