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Home My WebLink AboutItem 8.5 CivicCtrHolidayDecor ,.0;">.". _ u_,..H...,"I""" ~ . ..' t:- n._ _ ~:. or-.,-.: . ___... _ _ __.. . _ .. . - -.......-. ._"", CITY CLERK File # Dfg][Q][Q]-~~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 19,1996 SUBJECT: Civic Center Holiday Decorations Report Prepared by: _ Greg Reue1, Economic Development Manager Gt 1<- EXlllBITS ATTACHED: Exhibit A: Proposed Location of Holiday Lights at the Civic Center Sierra Display Proposal Richardson Electric, Inc. Proposal Exhibit B: Exhibit C: .... RECOMMENDATION: _ /Staffrecommends entering into a contract with Sierra Display for /J/II iY the lighting of the Civic Center per their proposal dated ' November 12, 1996 FINANCIAL STATEMENT: Cost for installing and dismantling holiday lights at the Civic Center by Sierra Display is $3,000.84. Electrical work needed for extra roof mounted outlets by Richardson Electric is $315. $300 for miscellaneous lighting and equipment is also included. Total costs for installing and dismantling holiday light for the Civic Center shall be $3,615.84. First year operating costs shall be approximately $500 for electricity. The annual operating costs are estimated at $2,100 (electricity, maintenance, set-up and take doWn) for future years. Sufficient funding is included in the budget. DESCRIPTION: To help set a theme that makes the City inviting to visit during the holidays, Civic Center Holiday Decorations were included in the 1996-97 Capital Improvement Program as a high priority item. The original thought was to decorate the Civic Center and transform the clock tower into a large holiday tree via the use of strands of lights. Firms contacted could not design. an approach to making the clock tower look like a holiday tree without exceeding the budgeted amount of $5,000. There was also a concern over wind, mounting hardware and theft if lights from the clock tower were draped all the way to the ground and the need for new electrical outlets within the clock tower. Proposals were solicited from a number of fIrms. The City received two proposals. One proposal from Sierra Display included lighting the Civic Center parapet wall with a single strand of lights at a cost of $3,000.84. The other proposal from Holzmuller Productions included lighting the Civic Center roofline ------------------------------------------------------------------- COPIES TO: ITEM NO..-8.~ H1c:c:-forms/96-4qtr/xmas1119 with a single strand of lights at a total cost of $5,570. In order to stay within the adopted budget, lighting of the Civic Center parapet wall (See Exhibit A) was considered the best investment for the City to cr.f.~te a festive mood for the Civic Center. ~ The proposal by Sierra Display includes the installation and take down of all lights along with the storage .':', of the lights. The majority of the installation cost is a one time charge to install clear plastic clips that will .: hold the light strands in place. The low profile 1 1/2 inch square clips are attached to the parapet with epoxy cement and will not be seen when the lights are taken down. Two new 20 amp electrical outlets will be installed for capacity needed by the holiday lights. Options given by Sierra Display include the City's choice of light color. Staff recommends using green lights on the parapet to project both the holiday spirit and Dublin image. MultiMcolor, all white, red or blue could also be used. Sierra Display has also given the option of a 18' lighted panel tree for outdoor display in place of the lighting on the Civic Center. Price for the 18' lighted panel tree is $6,090.25. ... Under the Sierra Display proposal, the City would own the lights for use in future years and could either contract Sierra Display to install and take down the lights in future years or perform this task with City personnel. .' .' ... -.,J. ...... . .: . i en t- :c C!) - -J > <t C - -J o :c u.. 00:: ZW Ot- -z t-W <to 00 0_ -J> c- wO enW OJ: c..t- Ot- a::<C c.. <( r- eo - ::r: x w ~...... . t.--. FAXNOTE . from SIERRA DISPLAY DATE: November 15,1996 TO: City of Dublin ATTN: Mr. Greg Reuel ~ ~ FROM: Tom Sauerbrei With reference to my original proposal dated October 30, the following is the revised pricing for the lighting at City Hall. Included are the main office building, pollee building, and the council chambers, lighting on the upper level only. All materials and the installation technique are as described in my earlier proposal. The pricing includes all neoessary photocell boxes to turn the lights on and off (dusk to dawn lighting) and the extension cords necessary to run from the service outlets on the HVAC units to the vicinity of the lighting. It will be necessary to provide five 20-amp circuits to carry the load of the lighting; two circuits on the main office and police buildings, and one on the council chamber. . The circuits need to be properly located in the vicinity of the light line, or within ',:.:- reach of the extension cords which are planned. Price Quotation The breakdown of the footage of light line, by building, is as follows: Main Office - Upper Level Police Dept ~ Upper Level Council Chamber 380' 268' 227' 875' Light Line @ $1.201ft 875 Mounting Clips @ $0.45 10 8' Leads with Plug 5 Photocell Boxes @ $40.00 2 25' Heavy Duty Extension Cords @ $15.00 4 50' Heavy Duty extension Cords @ $22.00 $1,050.00 393.75 inoluded 200.00 30.00 88.00 Subtotal Sales Tax (8.25%) $1,761.75 145.34 Total- Materials $1,907.09 . EXHIBIT 8 "" I.. ...., .. . e: e:: ,- ,/ Installation, Takedown and Storage 875' @ $1.25 $1,093.75 ~.. Total - Project $3,000.84 Greg, you also requested that I give some thought to other deoorating ideas for the City Hall Complex. We discussed several of the magnificent light displays that we have done for many communities across the country, but my feeling is that simply incorporating one or two elements in that large area in front of City Hall would not make much of an impact. These are the types of displays that really require a lot of careful planning and it is important to include enouO'h focal elements to really make a statement. In this case. I don't think your budget for this year is large enough to provide an effective presentation. One idea I did have, however, was for a Community Christmas Tree. While I realize that a tree of this nature is somewhat over your budget, it is the best option to consider in place of the building lighting. An 18' Tree with a 4' Star, or 22' overall height, is the minimum size that should be considered, and I really feel that this is probably too small. It could work as a starting point, however, since we can add sections in future years to Increase the overall height Eventually, I think you would probably want a tree somewhere in the 35' to 40' height range. The 22' Panel Tree (18' plus 4' star) would cost $4583.00, or a total of $5,190.25 including sales tax and shipping. The cost for installation services, including installation, takedown and storage would be $900.00. Greg, if there are any questions, please feel free to call. While' will be out of the office quite a bit over the next few days, I will return your call as quickly 9S I can. Whichever of the options you select, we look forward to working with you. 'roponul RICHARDSON ELECTRIC, INC. License #539466 Residential · Commercial · Industrial 3932 Old Santa Rita Road PLEASANTON, CALIFORNIA 94588 (510) 828-1080 Page No, of I Pages -", :... l,~ PHON~ :3:3 ~ t ?, 50 OATE (f - ('1- 9 Joe NAME , CITY. STATE ANO ZIP COOE JOB LOCA nON . 100 r1, JI r /; (';J ARCHITECT OATE OF PLArJS We he~~bY submit specifications and estimates for: GJ . , ) ~ .. ." .. '. /' S . ~_. · / n.....p2.c.!,.{).I..Ci&-n......a.kL...r,L..~..7.....-:. 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Past due accounts subject to service charge of 1'12% per month or maximum permitted by law. ~mr lIIrapa!il' her;.by to furnish materials and la~bor corry:>lete in accordance with above specifications. for the sum of: ~ /J .... . '/. I 1Jt') .--. - 00 /. . I IVe- j I!:J ' .../1 ~ ,,' ~ ~ .'1t" tl collars ($ ). Payment to be made as follows: ji I All mater.at i$ guaranteed to be as spec:jfie~_ All work to be completed In .a workmanlike manner according tD standard practices, Any alter.atlon Or deviation from above speciflciiI- tions involvini e~tra tosts will be eJ:eC:lJted only upon written orders. and will become .an extr. charge avor and above the es.timate_ All agreements contingent upon strikes, accidents or delays beyond our control. Owner to c.rry fire. tornadO and other lIetess,!,ry insurance, Our workers are fully covered by Workmen's Compensation Ins:uranc:e. /' Authorized Signature , Note: This pratosal may be withdrawn by us if not accepted within days. Arrrptutttr uf JrupuliUI-The above prices. specifications and conditions are satisfactory and are hereby accepted, You are authorized to do the work as specified, Payment will be made as outlined above, Signature j Date of Acceptance: Signature EXHIBIT C