HomeMy WebLinkAbout4.08 Build & Safety Fee Adjustment'9
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CITY CLERK
File # 1:11611dld-laldl
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 17, 2007
SUBJECT: Annual Review and Fee Adjustments of existing Building and
Safety Consultants
Report prepared by Gregory Shreeve Sr., Building Official )(
ATTACHMENTS: 1) Resolution approving the fee amendment agreements with the
Amendment to existing Exhibit B for 4Leaf, Inc., Shums Coda,
and Precision Inspection Company, Inc. attached as Exhibit A.
2) Workload & Performance Measures, Contract Labor Projections
and Significant Projects list.
RECOMMENDATION: Approve continuation of contracts with 4Leaf, Inc., Shums Coda,
and Precision Inspection Company, Inc. for the City of Dublin in
Fiscal Year 2007-2008; and Adopt the Resolution approving an
Amendment to Exhibit B and corresponding fee amendment
agreements and authorize the City Manager to sign on behalf of
the City.
FINANCIAL STATEMENT: In Fiscal Year 2007-2008, it is projected that 24,200 hours of
inspection, plan check and specialized services will be required.
Only those hours required will be billed. Based on these projected
hours of service, the annual cost of these contracts will be
$2,095,520. Funding for these costs will be included in the Fiscal
Year 2007-2008 preliminary budget.
DESCRIPTION:
Since May 2001, the City of Dublin has contracted with the firm 4Leaf, Inc. for Building and Safety
services. The City added the firms Precision Inspection Company, Inc. in June 2003 and Shums Coda in
July 2006. Due to cyclical construction activity, the City has found that this type of contract arrangement
best suits the needs of the City.
Current Contract Staff Levels provided to the City by each company includes the following:
• 4Leaf: 2 Commercial Inspectors, 7 Building Inspectors, 1 Assistant Building Inspector,
and 2 Supervising Inspectors
• Shums Coda: No on -site assigned Staff
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COPY TO: File
Consultants
1 ITEM NO. 4
0
· Precision: No on-site assigned Staff
The Consultants' work has been responsive to the City's needs. Customer requests on the phone and over
the counter have been handled quickly and efficiently.
In Fiscal Year 2007-2008, Staff projects that contract services will be required as follows:
· One (1) full-time Plan Checker
· Two (2) full time Supervising Inspectors
· Two (2) full time Commercial Inspectors
. Six (6) full time Building Inspectors
· Additional off-site plan checking services will be performed for complicated projects
The assumptions used in estimating these service needs are outlined in Attachment 2.
2007-2008 Proposed Rate Increase:
Staff is recommending an increase in the hourly payment for Building and Safety Services as follows:
· Building Inspector: From $75 to $79 per hour
· Commercial Inspector: From $85 to $90 per hour
· Plan Checking, on- or off-site: From $90 to $100 per hour
· Supervising Inspector: From $87 to $95 per hour
· Assistant Building Inspector: From $55 to $58 per hour
The proposed rate increases reflect an average increase of 3.55% per year over the last two-year period for
an overall total average increase of 7.1 % from the 2005-2006 rate adjustment. The average increase over
the last 12 fiscal years is approximately 4.25% per year for each position. The proposed increase in hourly
fees is necessary in order to retain the individuals who are currently performing work for the City. In June
2005, the increase granted by the City Council for Commercial and Building Inspectors was $5 and $7 for
Plan Checkers. This is the first increase for Supervising and Assistant Inspectors. Attachment 2 provides
a historical workload summary and proposed 2007-2008 fee schedule with the contract labor projections.
The table below provides a historical rate comparison:
Job Title Original 2000-2001 2001-2002 2003-2004 2005-2006 Proposed
Rates Rate Rate Rate Rate 2007-2008
1995-1996 Rate
Project Manager $80 Deleted from NA NA NA NA
Contract
Building Official $65 Deleted from NA NA NA NA
Contract
Senior Building $60 $70 $78 Deleted from NA NA
Inspector Contract
Supervising Added in $87 $95
Buildin2 Inspector 2005-2006
Commercial Added in $75 $75 $80 $85 $90
2000-2001
Building Inspector $55 $60' $66 $70 $75 $79
Assistant Building Added in $55 $58
Inspector 2005-2006
Fire Code Plan $65 Deleted from NA NA NA NA
Checkin2 Contract
Fire Inspection $65 Deleted from NA NA NA NA
Contract
Plan Check $65 $70 $78 $83 $90 $100
Page 2 of3
RECOMMENDATION:
Staff recommends that the City Council Approve continuation of contracts with 4Leaf, Inc., Shums Coda,
and Precision Inspection Company, Inc. for the City of Dublin in Fiscal Year 2007-2008; and Adopt the
Resolution approving an Amendment to Exhibit B and corresponding fee amendment agreements and
authorize the City Manager to sign on behalf of the City.
Page 3 of3
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RESOLUTION NO. XX - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********************************************
APPROVING AMENDMENTS TO AGREEMENTS WITH 4LEAF, INC, SHUMS CODA, AND
PRECISION INSPECTION COMPANY, INC. RELATED TO BUILDING INSPECTION
SERVICES
WHEREAS, the City of Dublin (the "City") is experiencing significant increases in new
development applications; and
WHEREAS, with the acceleration of new development projects in both the Western and Eastern
areas ofthe City, the need to retain outside consultant firms is necessary; and
WHEREAS, Staffhas determined it necessary to hire technical support to provide expertise in
plan checking and other construction issues when Staff is unable to complete projects in a timely fashion
due to workloads; and
WHEREAS, Staffhas determined it necessary to hire additional inspectors to provide inspection
services including plan checks and field checks of new projects; and
WHEREAS, the Planning Commission and City Council has directed Staffto move projects
expeditiously and hire consultant firms when services are needed; and
WHEREAS, the firms of 4Leaf, Inc., Shums Coda, and Precision Inspection Company, Inc. have
demonstrated they have adequate ability to perform inspections, plan checks, and other services as
required; and
WHEREAS, consultants will only perform work on a time and material basis at the direction of
the Community Development Director; and
WHEREAS, all costs will be charged to the Community Development Department budget in
accordance with costs associated with certain projects; and
WHEREAS, the City and the firms of 4Leaf, Inc., Shums Coda, and Precision Inspection
Company, Inc. (the "Consultants") have previously entered into agreements (the "Agreements") whereby
the Consultants have agreed to provide certain building inspection services; and
WHEREAS, the amendments to the Agreements implementing the rate increase for each of the
Consultants (the "Amendments") have been reviewed and approved as to form by the City Attorney's
Office.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
approve the fee amendments in Exhibit B of the standard consultant agreements for the following firms:
4Leaf, Inc., Shums Coda, and Precision Inspection Company, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized and directed to execute the
amendments on behalf of the City.
1
ATTACHMENT 1
2~'1
PASSED, APPROVED AND ADOPTED this 1 ih day of April 2007 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G:\Agendas\2007\BLDG CNSLTNT SVCS AMEND\CC bldg contracts reso 07 a.doc
2
3~ ~
AMENDMENT NUMBER ONE TO AGREEMENT BETWEEN
CITY OF DUBLIN AND SBUMS CODA ASSOCIATES
FOR BUILDING INSPECTION AND PLAN CHECK SERVICES
This amendment is made and entered into this 3rd day of April 2007 , by and between the City of
Dublin, a municipal corporation ("City"), and SHUMS CODA ASSOCIATES ("Consultant").
Collectively, the City and the Consultant are referred to as the "Parties."
RECITALS
WHEREAS, effective July 18, 2006, the Parties entered into a Consulting
Services Agreement in which the Consultant agreed to provide Building Inspection and Plan
Check services to City ("Agreement''); and
WHEREAS, in Section B of Exhibit B to the Agreement, City agreed to pay
Consultant. at the following hourly rates: $87 for Supervising Building Inspector; $85 for
Commercial Inspector; $75 fot Building Inspector; and $95 for Off-site and On-site Plan
Checking; and
. WHEREAS, Consultant has requested an adjustment of rates for Fiscal Year
2007-2008; and
WHEREAS, the Parties seek to adjust the hourly rates to $95 for Supervising
Building Inspector; $90 for Commercial Inspector; $79 for Building Inspector; and $100 for Off-
site and On-site Plan Checking; and
NOW, THEREFORE, in consideration of the ,covenants contained herein, the
Parties hereto agree as follows:
Section 1. Effective July 1,2007, Section BofExhibit B to the Agreement is
amended as follows, with deletions indicated in strikethrough and additions indicated in
underline:
B. HOURLY RATES:
The following rates include all reimbursable or indirect costs, including but not limited to
a vehicle and Nextel cell phones.
1.
Supervising Building Inspector
(Includes oversight of Contract Inspectors, monitoring
of Inspections demand and a knowledge / certification
in commercial/multi family building systems)
$8+95.00
2.
Commercial Inspector
(Includes knowledge and certification in commercial
building systems including structural, mechanical,
plumbing, and electrical systems.)
$~90.00
Page 1 of2
EXHIBIT A
LI~~
3.
Building Inspector
(Includes Inspection as well as any plan checking
of Residential and Non-Structural CommerciaV
Industrial Plans.)
$~79.00'
~.
On-site and off-site Plan Checking
(As authorized by CitvManager and/or designee)
$%100.00
Section 2.
modified herein.
The existing Agreement remains in effect except as specifically
IN WITNESS THEREOF, the Parties hereto have executed this amendment as
of the day and year first written above.
CITY OF DUBLIN, a municipal
corporation
SHUMS CODA ASSOCIATES,
Consultant
. Drwlol
~
Richard C. Ambrose,
City Manager
DA"l~ E,... .~' President
ATTEST:
Fawn Holman, City Clerk
Approved As to Form:
Elizabeth H. Silver
City Attorney
Page 2 of2
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AMENDMENT NUMBER TWO TO AGREEMENT BETWEEN
CITY OF DUBLIN AND PRECISION INSPECTION COMPANY, INC.
FOR BUILDING INSPECTION AND PLAN CHECK SERVICES
This amendment is made and entered into this 3rd day of April 2007, by and between the City of
Dublin, a municipal corporation ("City"), and PRECISION INSPECTION COMPANY, INC.
("Consultant''). Collectively, the City and the Consultant are referred to as the "Parties."
RECITALS
WHEREAS, effective September 7, 2004, the Parties entered into a Consulting
Services Agreement in which the Consultant agreed to provide Building Inspection and Plan
Check services to City ("Agreement''); and
WHEREAS, effective July 1, 2005, Exhibit B of the Agreement was amended to
increase the hourly rates in the payment schedule; and
WHEREAS, in Section B of Exhibit B to the Agreement, as amended, City
agreed to pay Consultant at the following hourly rates: $87 for Supervising Building Inspector;
$85 for Commercial Inspector; $75 for Building Inspector; $55 for Assistant Building Inspector;
$90 for Off-Site and On-Site Plan Checking; and
WHEREAS, Consultant has requested an adjustment of rates for Fiscal Year
2007-2008; and
WHEREAS, the Parties seek to adjust the hourly rates to $95 for Supervising
Building Inspector; $90 for Commercial Inspector; $79 for Building Inspector; $58 for Assistant
Building Inspector; and $100 for On-Site and Off-Site Plan Checking.
NOW, THEREFORE, in consideration of the covenants contained herein, the
Parties hereto agree as follows:
Section 1. Effective Julyl, 2007, Section B of Exhibit B to the Agreement-is
amended as follows, with deletions indicated in strikethrough and additions indicated. in
underline:
B. HOURLY RATES:
The following rates include all reimbursable or indirect costs, including but not limited to
a vehicle and N extel cell phones.
1.
Supervising Building Inspector
(Includes oversight of Contract Inspectors, monitoring
of Inspections demand and a knowledge / certification
in commercial / multi family building systems)
$&+95.00
2.
Commercial Inspector
$~90.00
Page 1 of2
,~ 1
(Includes knowledge and certification in commercial
building systems including structural, mechanical,
plumbing, and electrical systems.)
3.
Building Inspector .
(Includes Inspection ,as well as any plan checking
of Residential and Non-Structural Commercial! .
Industrial Plans.)
m79.00
4.
Assistant Building Inspector
(Includes Inspections of Residential buildings)
$~58.00
5.
On-site and off-site Plan Checking
(As authorized by City Manager and/or designee)
$9Q 100.00
Section 2.
modified herein.
The existing Agreement remains in effect except as specifically
IN WITNESS THEREOF, the Parties hereto have executed this amendment as
of the day and year first written above.
CITY OF DUBLIN, a municipal
corporation
PRECISION INSPECTION COMPANY,
IN C., Consultant
Richard C. Ambrose,
City Manager
~~~
l+t.ej~Jf)1J :IiuSPt(!7TPN .. I' President
~~'I' L:"1Ue-
ATTEST:
Fawn Holman, City Clerk
Approved As to Form:
Elizabeth H. Silver
City Attorney
Page 2 of2
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AMENDMENT NVMBER TWO TO AGREEMENT BETWEEN
CITY OF DUBLIN AND 4LEAF, INC.
FOR BUILDING INSPECTION AND PLAN CHECK SERVICES
This amendment is made and entered into this 3rd day of April 2007, by and between the City of
Dublin, a municipal corporation ("City''), and 4LEAF, INC. ("Consultant"). Collectively, the
City and the Consultant are referred to as the "Parties."
RECITALS
WHEREAS, effective September 1, 2004, the Parties entered into a Consulting
Services Agreement in which the Consultant agreed to provide Building Inspection ~d Plan
Check services to City ("Agreement''); and
WHEREAS, effective July 1,2005, Exhibit B of the Agreement was amended to
increase the hourly rates in the payment schedule; and .
WHEREAS, in Section B of Exhibit B to the Agreement, as amended, City
agreed to pay Consultant at the following hourly rates: $87 for Supervising Building Inspector;
$85 for Commercial Inspector; $75 for Building Inspector; $55 for Assistant Building Inspector;
and $90 for Off-site and On-Site Plan Checking; and
WHEREAS, Consultant has requested an adjustment of rates for Fiscal Year
2007-2008; and
WHEREAS, the Parties seek to adjust the hourly rates to $95 for Supervising
Building Inspector; $90 for Commercial Inspector; $79 for Building Inspector; $58 for Assistant
Building Inspector; and $100 for Off-site and On-Site Plan Checking.
NOW, THEREFORE, in consideration of the covenants contained herein, the
Parties hereto agree as follows:
Section 1. Effective July 1, 2007, Section B of Exhibit B to the Agreementis
amended as follows, with deletions indicated in strikethrough and additions indicated in
underline:
B. HOURLY RATES:
The following rates include all reimbursable or indirect costs, including but not limited to
a vehicle and Nextel cell phones.
1.
Supervising Building Inspector
(Includes oversight of Contract Inspectors, monitoring
of Inspections demand and a knowledge / certification
in commercial / multi family building systems)
$8+95.00
Page 1 of2
-~~~
2.
Commercial Inspector
(Includes knowledge and certification in commercial
building systems including structural, mechanical,
plumbing, and electrical systems.)
$~90.00
3.
Building Inspector
(Includes Inspection as well as any plan checking
of Residential and Non-Structural Commercial!
Industrial Plans.)
m79.00
4.
Assistant Building Inspector
(Includes Inspections of Residential buildings)
$~58.00
5.
On-site and off-site Plan Checking
(As authorized by City Manager and/or designee)
$00100.00
Section 2.
modified herein.
The existing Agreement remains in effect except as specifically
IN WITNESS THEREOF, the Parties hereto have executed this amendment as
of the day and year first written above.
CITY OF DUBLIN, a municipal
corporation
4LEAF, INC., Consultant
~'" ~.t.,~
t:F/V;I"\I.::r: 0ut.,n..~resident
Richard C. Ambrose,
City Manager
ATTEST:
Fawn Holman, City Clerk
Approved As to Form:
Elizabeth H. Silver
City Attorney
Page 2 of2
q~~
ACTUAL BUDGET ESTIMATED ESTIMATED
2005-2006 2006-2007 fACTUAL 2007-2008
INDICA TOR 2006-2007
Building Valuation $306,501,164 $300,843,998 $280,303,777 $226,208,526
Building Permit Fees $2,921,241 $2,583,427 $2,474,199 $1,990,051
Permits Issued 1,855 1,971 1,917 1,905
Inspections 36,200 35,226 32,962 29,708
Dwelling Units Issued 1,033 877 859 696
Dwelling Units Finaled 730 1,291 1,123 909
POSITION HOURLY HOURS/Est. TOTAL COST
RATE ESTIMATED
Off-site/On-site Plan Review (1) $100 2,080 $208,000
Specialized or Structural Review (1) $100 1,320 $132,000
Building Inspector (2) Supervising $95 4,160 $395,200
Building Inspector (2) Commercial $90 4,160 $374,400
Building Inspectors (6) $79 12,480 $985,920
TOTAL 24,200 $2,095,520
Fiscal Year 2007-2008
Contract Labor Projections
Si2nificant Proiects
Transit Center
Avalon Bay
Elan by D.R. Horton
Metropolitan by D.R. Horton
Tralee by Pinn Brothers
Silvera Ranch by Pinn Brothers
Manors
Estates
Villas
Schaefer Ranch
Sonata by Standard Pacific Homes
Dublin Place
Grafton Station
Lowe's at Grafton Station
Fallon Crossing by Mission Peak/Standard
Pacific
Wallis - Neighborhood 1
Sorrento - Area F by Toll Brothers
Milano - Neighborhood 1
Trivia - Neighborhood 2
Frenze - Neighborhood 3
Sienna - Neighborhood 4
Amalfi - Neighborhood 5
Neighborhoods 6, 7, and 10
Terraces Area G by Toll Brothers
Willows on San Ramon Road by Braddock
and Logan
Lifestyle Retail by Blake Hunt
Murdock Office Building
Venture Commerce Center
Windstar Condos
ATTACHMENT 2