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HomeMy WebLinkAboutAttachmt 5 PC Meeting Minutes Nov 28, 2006 Planning C o1n111ission M i/uttes CALL TO ORDER/ROLL CALL A regular meeting of the City of DublinPlanning Commission was held on Tuesday, November 28,2006 in the Council Chambers located at 100 Civic Plaza. Chair Schaub called the meeting to order at 7:06 p.m. Present: Chair Schaub, Commissioners Biddle, Fasulkey, and King; Mary Jo Wilson, Planning Manager; Melissa Morton, Public Works Director; Marnie Nuccio, Associate Planner; Kristi Bascom, Senior Planner; Kit Faubion, City Attorney; Gregory Shreeve, Building Official; and Rhonda Franklin, Recording Secretary. Absent: Crn. Wehrenberg ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS November 14, 2006 minutes, accepted as submitted. CONSENT CALENDAR - NONE ORAL COMMUNICATIONS - NONE WRITTEN COMMUNICATIONS - NONE PUBLIC HEARINGS - NONE 8.1 Alcosta Shell Service Station ExpansionjReconstruction Rezone/CUP/SDR (P A 06-013) - The Applicant is requesting approval of a Rezone/Conditional Use Permit /Site Development Review to demolish an existing service station which includes a car wash, cashier kiosk, fuel dispensers and canopy cover, and construct a new 2,162 square foot convenience store, a 1,264 square foot automated car wash, six new fuel dispensers with a new canopy cover at 8999 San Ramon Road. The site is currently zoned C-N, Neighborhood Commercial and is proposed to be rezoned to C-2, General Commercial in order to allow for the new mini-mart and carwash. Chair Schaub explained the meeting process for the benefit of the audience. He then asked for the staff report. Ms. Mamie Nuccio, Associate Planner, presented the specifics of the project as outlined in the Staff Report. She had one correction to the Staff Report. She stated that the building would be constructed of metal and not wood. (Pformi"EI {'ommissicm 1ifJlu~rr ~M""tiTlfi 121 ~'V crvcm6er 2 ('f) 2U06 Attachment 5 Chair Schaub asked if the bottom elevation was stucco. Ms. Nuccio responded that it was correct. Cm. Fasulkey pointed to the elevations and asked if it was the rear elevation. Ms. Nuccio responded that it is the east elevation which would serve as the entry to the car wash and would include the trash enclosure. Cm. Fasulkey asked Staff what is taken into account when calculations are done for signage. Ms. Nuccio responded that signage calculations are based on frontages. Crn. Fasulkey asked if the band around the text in the signage is included in the calculations. Ms. Wilson responded that the current sign ordinance allows for an applicant to use any color band around the text for the signage. There was a discussion amongst the Commissioners regarding the colors for that band. Ms. Wilson pointed out that the sign ordinance does specify the calculations for the signage for a gas station, she also described how sign area is calculated. Cm Fasulkey asked if there were any changes to the adjacent commercial project that was previously approved and what is the tirneline for that project. Ms. Nuccio responded that the commercial center received its entitlements in 2004 and has undergone the building plan check process. The building permits are ready to be issued and construction is anticipated to begin shortly. Hearing no further questions, Chair Schaub opened the public hearing and asked if the Applicant would like to make a statement. Kathy Kotulak-Hemmen, spoke on behalf of C & J Cox Corporation who are owners of the property. She gave a brief history on the project. She indicated that although she is not happy with the current proposal, however due to the requirements to comply with Shell's supply contract which requires that all remodeling efforts should be approved by its corporate office as well as the requirements to comply with the City's requirements this proposal was brought forward. The current proposal is an end result of their company's hard work as well as keeping in mind the cost effectiveness of the project. Chair asked the Commissioners if they had any issues regarding rezone or parking prior to moving on to the architectural discussion. None of the Commissioners had any problems with either the rezone or parking. Chair Schaub then showed some pictures of gas stations where the architecture complemented the surrounding uses. He was concerned about the architectural compatibility of the current proposal with its surrounding area. Ms. Kotulak-Hemmen explained that the current proposal is the best that her company could do given the reasons she previously stated. Cm King stated that he appreciates the efforts however he felt that he cannot vote in favor of the project as proposed due to architectural concerns. He further indicated that the alternative is to leave the site as is. Cm. Biddle voiced similar concerns regarding the project. (}>[anrzinR ('ommi.u-irm 1\f.({uldr ::'\.{('t'J'iri,q 122 ~'V(n"m6er 1 X, 20CJ6 Ms. Kit Faubion, Assistant City Attorney, reminded the Commission that the public hearing was still open and the Chair would need to close the hearing prior to deliberation. Hearing no further questions for the Applicant, Chair Schaub closed the public hearing. Chair Schaub stated that the Commission has two choices; one to continue the hearing to a future date or to deny the project. However, he was not in favor of denying the project only for it to get appealed to the City Council. There was a discussion regarding the design of canopy and the colors of the band on the signage. Ms. Wilson clarified for the Commission that the Sign Ordinance is very clear that the color band is not included in the calculation of the square footage for the sign. Crn. King felt that the project area is a gateway to the community and hence it is imperative that the architecture is compatible with the surrounding area. Chair Schaub then listed the items to be addressed for the Commission to vote favorably on the project: 1. Building needs to be modified to include a roof and other elements 2. Canopy to be modified 3. Improve architectural detail 4. Enhance landscaping along Alcosta On a motion by Chair Schaub, seconded by Cm. Biddle, and by a vote of 4-0-1, with Cm. Wehrenberg absent, the Planning Commission unanimously moved to continue the hearing of the project to a future date. 8.2 P A 06-052 Stagecoach Road Assessment District Landscape Alter~tions - Site evelopment Review application for landscape alterations to~vate property (I ated within the Stagecoach Road Assessment District) ;rt7678 Coral Way. // Cm. Fasulkey recuse himself from the remainder of the public h"Lg. Ms. Faubion explained the reason for this decis n for the benefit of the audience. ./7~~.1 /~ / //./ ./ Ms. Kristi Bascom, Senior Planner, p sented the specifics of the project as outlined in the Staff Report. Cm. Biddle wanted clarification on the proce of the assessment district in terms of how the fees assessed by the District. Ms. Bascom respo ed that the cost is assessed as part of the property taxes. Cm. Biddle pointed out that Staff R d mentioned additional Assessment Districts during the presentation and he would like to'krlOW these locations. Ms. Melissa Morton, Public Works Director, explained that there are a total of 5 Assessment Districts in the City; two for lighting and three for landscaping. The locations fur the three landscaping assessment districts are: Alamo Creek, Santa Rita and the project area being discussed this CP/anniulJ ('ommir.ii,m lI~flutdr "Wrwnq 123 ~\(m:~m6cr 2t( 200(,