HomeMy WebLinkAboutItem 8.1 CDBG ProjAppl
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 27, 1995
SUBJECT: 1995-1996 Community Development Block Grant (CDBG) Program
Project Applications
REPORT PREPARED BY: Tasha Huston, Associate Planner ;)'f,Jk
EXHIBITS ATTACHED: I A. Chart showing 1995-1996 CDBG Allocation for Dublin
B. Application Forms, as follows:
11. Mape Park Handicapped Playground
12. Heritage Center Renovation
/ 3. Storefront Improvement Program
/ 4. Handicap Ramps for Sidewalks
/ 5. Kaleidoscope Activity Center - Mortgage Paydown
/ 6. Tri- Valley Haven for Women - Community Service Building
cJLU I 7. Minor Home Repair Program
RECOMMENDATIO~ ",-f}'1. Determine which Jurisdiction Improvement Project(s) should be
if ' VV'- allocated the $47,802.00 in available 1995-96 CDBG funds.
2. Direct Staff to submit application for $99,552.00 in CDBG funding
for Program Year 1995-1996 as outlined in the staffreport.
.
FINANCIAL STATEMENT: (See discussion below)
DESCRIPTION
The City has participated in the Alameda County Urban County Housing and Community
Development Block Grant (CDBG) Program since 1982. During the current Program Year (FY 1995-
1996), CDBG funds were allocated as follows:
1.
Jurisdiction Improvements (broken down as shown below)
. Heritage Center Renovation/Handicapped Access*
. Swim Center (used in 1993-1994 via fund advance)
. Residential Handicapped Access Ramps
. Kaleidoscope Activity Center
. Tn-Valley Haven Center
$ 65,528.00
$ 24,144.00
$ 7,991.00
$ 13,393.00
$ 10,000.00
$ 10,000.00
2.
Housing Rehabilitation
(Minor Home Repair /Grants)
+ $17,162.00
3.
City General Administration
+ $ 6,600.00
TOTAL DUBLIN FUNDS
= $ 89,290.00
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________~.__________w________________~.._______________~~~~__________.~____~______.w~.w.~w_____________~____------
COPIES TO:
ITEM NO. AI--
CITY CLERK
FILE~
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* The Heritage Center Renovation project was also granted an advance of$25,858.00 from 1995-1996
funds. This amount must be deducted from the 1995-1996 CDBG fund allocation under Jurisdiction
Improvement Projects.
The contract for the Heritage Center Renovation was issued and construction began on January
23, 1995. Swim Center renovations were completed in February of 1994. The City Council will review
Staff's request to advertise for bids for the Residential Handicapped Access Ramps project at its next
meeting, and ramp construction is expected to be completed by April 1995. The funding for
Kaleidoscope Activity Center's Mortgage Buydown was forwarded in December of 1994, and
construction on the Tri-Valley Haven's Community Center building broke ground on February 9, 1995
with an expected move-in date of October 1995.
1995-1996 CDBG ALLOCATION
A total of$ 99,552.00 has been allocated for the 1995-1996 program year for the City of Dublin.
There are some limitations to the use of these funds, as illustrated below:
.
1. Jurisdiction Improvements
. Advance of Fiscal Year 1995-1996 CDBG allocation
for Heritage Center Renovation
TOT AL AVAILABLE FOR JURISDICTION IMPROVEMENT PROJECTS
$ 73,660.00
- $ 25,858.00
= $ 47,802.00
2. Housing Rehabilitation (Minor Home Repair Grants)
(It is mandatory that this amount be used for Housing Rehabilitation only)
+ $ 19,292.00
3. City General Administration
+ $ 6.600.00
Total 1995-1996 Dublin Allocation
= $ 99,552.00
Because the CDBG program agreement for the 1994-1995 program year was an annual
agreement, it will be necessary to re-apply for CDBG funds for the 1995-1996 program year. Draft
applications for the City of Dublin's various projects, the Tri-Valley Haven for Women's Community
Center, and the Kaleidoscope Activity Center were submitted to the Alameda County Housing and
Community Development Department (County HCD) on February 14, 1995. It is necessary for the City
Council to decide at this meeting the projects that should be funded so that the County HCD can begin to
process the applications and adhere to the CDBG schedule for the program year 1995-1996. Following
this meeting, Staff will notify the County HCD of all City approved CDBG projects and project
allocations.
Once the County HCD reviews and approves Dublin's project applications, it is anticipated that
the City Council will need to take action on the CDBG program agreement in May of this year and the
final City agreement will be submitted to the federal Housing and Urban Development Department
(HUD) in June of this year.
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CDBG JURISDICTION IMPROVEMENT PROJECTS FOR CONSIDERATION
Heritage Center Renovation
The Parks and Community Services Department requested CDBG funds to renovate the Heritage
Center, which consists of the Old St. Raymonds Church, the Original Murray Schoolhouse, and the
Dublin Cemetery. The City previously allocated $24,144.00 in CDBG funds from the 1994-1995
program year, along with $138,338.00 in East Bay Regional Park District (EBRPD) Measure AA funds
and $3,380.00 of City Park Dedication funds, for the Heritage Center Renovation. The project involves
repairs to the exterior of both the church and the schoolhouse to prevent further deterioration of the
buildings, structural modifications for safety and code compliance, and modifications for handicapped
accessibility. This year's allocation for $25,858.00 in CDBG funds was approved in September of 1994,
as an advance of the 1995-1996 program year funding.
Mape Park Handicapped Playground
The Parks and Community Services Department is requesting $47,800.00 il\ CDBG funds to
provide a handicapped accessible playground in the area of the City west of San Ramon Road in
accordance with the requirements of the Americans with Disabilities Act. This project is also consistent
with the City's Parks & Recreation Master Plan Goal # 1, which aims to "Provide for a high-quality and
diversified park system to meet the recreational needs and quality of life goals of existing and future
residents of Dublin" . The proposed project would involve replacing the existing play equipment with
equipment which is handicapped-accessible, in a 3-acre neighborhood park. Although the scope of work
for the proposed improvements has not been finalized, it appears that the project would exceed the
available funding. However, the combination of CDBG funds with other sources of funding such as Park
Dedication funds, would make a significant dent in the total project cost and could enable the City to
complete the improvements under a faster time frame, possibly eliminating the need to phase the work
over several years, and bring the park into compliance with the requirements of the Americans with
Disabilities Act.
Storefront Improvement Program
The Economic Development Department has requested $ 45,000.00 in CDBG funds to
implement a storefront improvement program designed to assist commercial properties in need of facade
renovation in order to attract and retain businesses. This program would be consistent with one of the
objectives of the Business Development Task Force to improve the appearance of commercial properties
in Dublin. Using CDBG funds for special economic development activities 'such as this program would
meet the national objective of creating jobs for low and moderate households. The storefront
improvement program's implementation plan is currently being developed, and will most likely involve
providing businesses with low-interest loans or grants to be used for design and engineering work needed
for facade or handicapped improvements to their facilities.
Handicapped Access Ramps for Sidewalks
As part of the City of Dublin Sidewalk Program, the Public Works Department is requesting
$50,000.00 in CDBG funds to install approximately 60 concrete handicap ramps at various curb returns
within the residential areas of Dublin. Each ramp would cost approximately $828.00, which includes
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construction and administrative expenses. The Goals and Objectives of this project are to comply with
the Americans with Disabilities Act and meet the needs of handicapped residents in the City of Dublin.
The project implementation schedule would involve initiating contracts in the early Spring of
1996, commencing ramp construction in late Spring of 1996, and completing ramp construction in June
of 1996. Even with the allocation of funds for the 1994-1995 program year, there will still be a need for
over 100 ramps to be installed in the City.
Kaleidoscope Activity Center
The Kaleidoscope Activity Center in Dublin is a day care facility serving up to 68 developmentally
disable youths (ages 5 through 22) from the Tri-Valley area, and training them in areas of independent
living skills, job skills, and social skills. Kaleidoscope is requesting $ 20,000.00 in CDBG funds for the
following purposes:
1. F or a mortgage payment towards the purchase of the facility which the Center currently uses
and is acquiring from the Dublin Unified School District
2. For renovation of the existing facility
3. F or purchase of adaptive equipment for program expansion to serve th~ physically challenged
and developmentally disabled youth.
The City supported Kaleidoscope with $27,000.00 in start-up funding through CDBG related
Jobs Bill for Fiscal Year 1984-1985 and with $5,000.00 for purchasing a modular handicapped accessible
ramp during the 1991-1992 CDBG program year. Kaleidoscope requested $20,000.00 in CDBG funds
for Fiscal Year 1992-93 and 1993-94 for purchase of the property on which they are now located, but the
request was not granted in those years because there was an urgent need at that time to renovate the
Swim Center Bathhouse. The City authorized an allocation of$10,000.00 in CDBG funds for the 1994-
1995 program year for the Kaleidoscope mortgage buydown, which has been disbursed.
Since the Kaleidoscope application for CDBG funds is not a City project, if the Council approves
funding for the project, Dublin would need to enter into a separate contract with the Kaleidoscope
Activity Center for project administration and fund tracking purposes. For detailed information on the
project request, please see Exhibit B-5.
Tri-Valley Haven For Women
The Tri-Valley Haven For Women, Inc., is requesting $ 10,000.00 in CDBG funds for the
construction ofa community services building. This agency serves the Tri-Valley cities of Dublin,
Pleasanton, and Livermore and provides shelter and supportive services for women and their children
who are victims of domestic violence, rape, and other crisis situations. The agency operates a crisis
hotline, group and individual crisis counseling, referrals, and advocacy services, in addition to other
community service programs offered outside the shelter.
The requested funds are intended to be used to assist in the construction of a community service
building that will house the Valley Rape Crisis Center and all of the Tri-Valley Haven's domestic violence
services for persons not living in the Haven's shelters. The construction of the project has begun, with
the groundbreaking ceremony on Pebrmiry 9, 1995. The total cost of the building will be approximately
$700,000.00. The Tri-Valley Haven has received support from Dublin and other valley cities over the
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past several years, including $10,000.00 from Dublin's 1994-1995 CDBG program year funds,
$370,000.00 from the City of Livermore between 1994 and 1997, and $35,000.00 from the City of
Pleasanton from 1993-1994 program year funds. Several other private and semi-public agencies have
also granted or pledged funds for this project. For detailed information on the project request, please see
Exhibit B-6.
Since the Tri-Valley Haven's application for CDBG funds is not a City project, if the Council
approves funding for the project, Dublin would need to enter into a separate contract with Tri-Valley
Haven, as was done for the 1994-1995 program year, for project administration and fund tracking
purposes.
CONCLUSION
All of the above listed projects meet the CDBG program's national objectives of benefiting low
and moderate income persons (which includes handicapped persons, abused children, and homeless
persons), or providing jobs for low and moderate income heads of households, and they are all eligible
uses of CDBG funds. However, if all of the project requests were accepted by the City Council to
receive a funding allocation, including the Tri-Valley Haven for Women, Inc., and the Kaleidoscope
Activity Center projects, the requested fund amounts would need to be decreased for all projects.
While the City Council may allocate CDBG funds for Jurisdiction Improvement Projects among
eligible projects as they choose, Staff recommends that the priority should go to those projects which
would otherwise require the use of City of Dublin General Fund monies. Staff therefore recommends
that the City Council first determine which Jurisdiction Improvement Project(s) should be allocated the
$47,802.00 in available 1995-96 CDBG funds. The proposed project are:
. City of Dublin Mape Park Handicapped Playground
. City of Dublin Storefront Improvements
. City of Dublin Residential Handicapped Access Ramps
. Kaleidoscope Activity Center
. Tri-Valley Haven For Women
($ 47,800.00)
($ 45,000.00)
($ 50,000.00)
($ 20,000.00)
($ 10,000.00)
Staff further recommends that the City Council then direct staff to apply for the $99,552.00 in CDBG
funding for program year 1995-1996 as follows:
1. Jurisdiction Improvements (broken down as shown below)
. Heritage Center Renovation Advance ofFY 1995-1996 funds (Advance)
. Other project(s) as determined by the City Council
$ 73,660.00
$ 25,858.00
$47,802.00
2. Housing RehabilitationlMinor Home Repair Grants (mandatory)
+ $ 19,292.00
3. City General Administration
+ $ 6,600.00
Total 1995-1996 Dublin Allocation
= $ 99,552.00
c: \planning\tasha\stf-tpts\srcdbg9 5 . doc
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EXIIIBIT A
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJEC~ APPLICATION FORM
1995-96 PROGRAM YEAR
1. ORGANIZATION; City of Dublin - Parks & Community Services Department
2.
ADDRESS: 100 Civic Plaza, P.O. Box 2340, Dublin, CA
94568
3. PROJECT TITLE; Mape Park Handicapped Playground
4. ACTIVITY NAME: Jurisdiction Improvement Proiects
5. DESCRIPTION; Mape Park is a 3-acre neighborhood park. The proposed pro;ect
provides for the replacement of existing play equipment with handicapped
accessible play equipment.
6. GOALS & OBJECTIVES: To provide a handicauued accessible -plaYlfrollnd in the
area of the City West of San Ramon Road in accordance with the requirements
of the Americans With Disabilities Act.
7. SCHEDULE - List major benchmarks in the development and impAementation of
project_ Include expected completion date. (For example, project survey
and design, acquisition, conBtr~ction-Btart, conetruetion-completlon.)
Design/Construction Documents - complete by 12-95
C,()nc:tTllrr;r'ln - lwO";n hy 1-9/1
Construction - coiplete bv 6-96
8. Diane Lowart Parks & Community Services Director 2-13-95
Submitted By Title Date
*******************************************************************************
(For HCD Use Only)
SECTION:
PROJECT #;
APPROVED BY
DATE
AUTHORIZATION
ON FILE
AMENDMENTS
:prooram Manager
BUdqet/Accountino
Actino Asst. Plannino Dir.
Adolph Martinelli
HCDAC Advisorv Committee
Urban Count v TAC
Board of Supervisors
EXHIBIT B-1
, 9. PROJECT BENEFIT
A. Identifv census tract (s) citywide and block area/service area that
the project is serving, if applicable. Use Preliminary 1990 U.S.
Census Data, if possible. Tracts4503/ 4502/ 4504/ 4505
Block Area/Service r~ea ~ap - (~ttach map with clearly identified
boundaries of areas to be served and/or benefited frcm project.)
B. Identify proj ect beneficiaries within f;lervice area.
Total number of persons (P) or households (HH):
x. 1 3 58 H H
Number of low and moderate income persons or households
(income less than SO percent of county median):
y. 258 HH
Percent of low and moderate income persons or households.
(y divided by x and converted to 'Ii):
.19
C. _' source(s) of data: 1980 and 1990 Censuses (1,108 persons in Dublin
hav~ a work disability and 253 have a mobility limitation - A
Prel1.m 1990 US Census Data .. ge
Percentage represents estL'tIate based on previous special Census Data. 16+)
10. IF CDBG FUNDED, PROJECT MEETS r,.:-iICH NATIONAL OBJECTIVE AS DEFINZD IN CDEG
REGULATIONS: ·
A.
Benefits low and moc.erate income households:
( )Area {x)Limited Clientele ()Housing
x
).:Tob 5
B. Aids in the pre'.renticn or eli:nination of slums or
blight
C.
Meets regulatory prcY~s~on for an activity designed
to meet ~ C8rrmunitv ceveloprnent need having a
partic~lar ~rgency~
x
11.
TOTAL NUMBE?, j\~lD CLASSIFIer-TIO:! OF STAFF NEEDED:
o
o
12.
CHfu'lGES IN STAEF NEEDS (+ /-) FROM 1992/93:
o
13.
UNUSUAL SERVICES & SUPPLIES ~EDED:
14. NEH EQUIPHEiiT:
(EXPLANATION) :
15. OTHER NEEDS:
,
,
16. BUDGET PROJECTION;
A.
Estimated total cost of project:
B.
Estimated funding from atl sources:
Source #1. CDBG funds requested 1995/96
Source 12.
SouX'ce #3.
$ 47,800
Approved
$
S
$
47,800
NOTE: Sum of Source #1-3 should equal "16a" aPove.
c. Estimated l:ludget by funding eource (use appropriate categories
depending on project):
1.
Design/Engineering
Property Acquisition
2.
3.
Construction Contracts
(Rehab, Land Prep.)
4.
Staff Salaries & Benefits
s.
Office Expenses
6.
Contract Services
7.
~elocation Expenses
8.
9.
10.
Totals
Funding
Source # CDBG
Funding
Source #:
s
s
8,570
s
.
S
35,000
$
S
$
$
S
S
S
s
s
S
$
S
S
$
S
S 47.800
1,750
500
1. ROO
S
$
.
,"
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
1995--96 PROGRAM YEAR
L ORGANIZATION: CITY OF DUBLIN RECREATION DEPARTMF.N'T'
2. ADDRESS: P.O.-BOX 2340 DUBLIN. CA Q4ShR
3. PROJECT TITLE: HERITAGE CENTER RENOVATION
6.
ACTIVITY NAME: .TURTSDTr'T'TON TMPR(W~M~'t\T'T' PF,OJECTa
DESCRIPTION: The Heritage Center .consists of the followin
Old St. Raymon s urc; Original Murray Schoolhouse; and
proposed renovation inC'l11c'1p!': mn~;f1(,<lt-';nT1" f~r hanaieappea
structural modifications
GOALS & OBJECTIVES: .
To preserve the City's historic
th c elements:
Dublin Cemetery. The
aeetJJibility and
4.
s.
he
facilities.
7. SCHEDULE _ List major benchmarkS in the development and implementation of
project. Include expected completion date. (For example, project survey
and design, acquisition, construction-start, construction-completion.)
Ii
Design - complete 7/94
Cons truc tion - be ein 1/95-'
r,nn<:tn,('t-i nn - ...nmr' et", 5/95
B. Diane Lowart Recreation Director 2(5(95
submitted By Title Date
*******************************************************************************
(For HCD Use only)
PROJECT # :
SECTION:
APPROVED BY
DATE
AUTHORIZATION
ON FILE
AMENDMENTS
procrram Manacrer
.".;-
Budcret/Accountincr
John N. shenherd
Adolph Martinelli
HcDAC Advisory Committee
Urban Countv TAC
Board of supervisors
EXHIBIT B..2
9. PROJECT BENEFIT
A. Identify census tract(s) citywide and block area/service area that
the project is serving, if applicable. Use Preliminary 1990 U.S.
CensUS Data, if possible. Tracts4503/ 4502/ 4504/ 4505
Block Area/Service Area Hap - (Attach map with clearly identified
boundaries of areas to be served and/or benefited from project.)
B. Identify project beneficiaries within ~ervice area.
Total number of persons (P) or households (HH):
x.~8 HH
Number of low and moderate income persons or households
(income less than 80 percent of county median):
Percent of low and moderate income persons or households.
(y divided by x and converted to \):
y.~8 HH
. 19
c. source(s) of data; 1980 and 1990 Censuses (1,108 persons in Dublin
hav~ a work disability and 253 have a mobility limitation - Age
prelDm 1990 US Census Data
Percentage represents estimate based on previous special CensUS Data. 16+)
10. IF CDBG FUNDED, PROJECT MEETS WHICH NATIONAL OBJECTIVE AS DEFINED IN CDBG
REGULATIONS: . ·
A.
Benefits low and moderate income households:
( )Area (X)Lirnited clientele ()Housing
x
.
)Jobs
B. Aids in the prevention or elimination of slums or
. blight
C.
Heets regulatory provision for an activity designed
to meet a community development need having a
particular urgency
x
11.
TOTAL NUMBER AND CLASSIFICATION OF STAFF NEEDED;
o
o
12.
CHANGES IN STAFF NEEDS (+/-) FROM 1992/93:
UNUSUAL SERVICES & SUPPLIES NEEDED:
o
13.
J.
14. NEW EQUIPMENT:
(EXPLANATION) :
15. OTHER NEEDS:
16. BUDGET PROJECTION;
A.
Estimated total cost of project;
$ 101.717
B.
Estimated funding from all sources:
Source #1- CDBG funds requested 1995/96 $ 25,&)5
Source 12. lDIL finis "q::pmvcd 1994/1995 S 24: 1M
H'B-":ltre A'-\ In-ult llUlli
Source 13. 0111'" Park J:)cdi catirt \ fl nt<.; $ lJ1.71 i
Approved
9/15/94 C\:lvan:;e)
NOTE: Sum of Source "1-3 should equal "16a" above.
c. Estimated budget by funding source (use appropriate categories
depending on project):
Funding
Source I 1
1.
Design/Engineering
Property Acquisition
S
$
2.
3.
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits
25:858
$
$
S
$
S
S
S
S
S
4.
s.
Office Expenses
6.
Contract Services
7.
Relocation Expenses
8.
9.
10.
Totals
25:853
Funding
Source #: 2.
$
.
s
:2.+, LW
s
S
$
S
S
S
S
S
S ~,1+1-
fLniLug
S::urce #3
S 29,413
1(\3: 920
3: 37;
141.715
"'0
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
1995-96 PROGRAM YEAR
1. ORGANIZATIOr-h City of Dublin Econanic Developrrent Departrrent
, ,
2. ADDRESs: POBox 2340, Dublin CA 94568
3 . PROJECT TITLE: t StorefronttImproverrent Program
4. ACTIVITY' NAME t ,Tl1r; !=;n; r.ti ('In Tmprnu~TT\Pnt PrnjPr.t
5. DESCRIPTION: The improvment of commercial properties that are in need of
facade remidiation in order to attract and retain businesses.
6. GOALS & OBJECTIVES: 'T'n h~lp :in the rf'mnvi'll of h] i<;1ht: i'lnn thp- r.r~i'ltinn ()f jobs
for low to rroderate iricorre head bf households.
7. SCHEDULE - List major benchmarks in the development and im>>lementation of
project. Include expected completion date. (For example, project survey
and design, aequisition, construction-start, construceion-eompletion.)
Advertising & Marketing Program
.Construction Begin
Conitp'ctjon End
Ccmplete 9-95
11-9S
Q-9Q
B. Cn','1:'f\("\l(>1 BCo" Development Manaqer 2-1-95
Submitted By Title Date
*******************************************************************************
(For HCD Use Only)
DATE
PRo.n;CT # t ,
AUTHORIZATION
ON FILE
SECTION:
APPROVED BY
AMENDMENTS
Proqram Hanaqer
Budqet/Aecountina
Actin~ ~ast. Planning nir.
~dotph Hartinelli
HCDAC Adviso~v Committee
Urban County TAC
Board of supervisors
EXIIIBIT B-3
9. PROJECT BENEF1T
. A. Iden~ify census tract(~) citywide and block ~rea/service area that
the project is ~erving, if applioable. Use Preliminary 1990 U.S.
Census Data, if possible. Tracts 4503, 4502, 4504, 4505
Bloek Area/Service Area Map - (Attaeh map with clearly identified
boundaries of areas to be served and/o~ benetitect from project.)
B. Ictentify projeot beneficiaries within serviee area.
Total number of persons (P) or households (HH);
Number of low and moderate income persona or households
(income less than 80 percent of County median);
Percent of low and moderate income persons or households.
(y divided by x and converted to \)1
x. ...l.,.35 8 HH
y. 258 HH
.19
C. soUrCe(B) of da1::a: 1980 & 1990 Censuses (1,108 persons in Dublin
have a work disabi1ity'& 253 have a mobility limitation - age 16+
Preliminary 1990 US Census Data .
Percen1::age rBpresex:ts li!!stimate based on previous Special ,ensue Data.
10. IF CDBG FUNDED, PROJECt MEETS WHIca NATIONAL OBJECTIVE AS DEFINEP IN CDSG
REGULATIONS:
A.
aenefi~s low and moderate inoome households;
()Area ()Limited clientele ()Housing 0<> Jobs
Aids in the prevention or elimination of slums or
bli9ht
x
B.
x
c. Meets regulatory provision for an ac~ivity desi9ned
to m8e~ a community development need having a
par~icular ur9Bncy
11.
TOTAL NUMBER AND CLASSIFICATION OF STAFF NEEDED:
o
12.
13.
CHANGES IN STAFF NEEDS (+/-) FROM 1992/93:
UNUSUAL SERVICES & SUPPLIES NEEDED:
o
o
14.
NEW EQUIPMENT:
(EXPLANA'I'.ION) :
15. OTHER NBEDS:
o
Funding Funding
Source # Source .,
1. Design/Engineering S S
.
2. Property Aoquisition S S
3. Construction Contracts 40,000 45,000
(Rehab, Land Prep.) S S
4. Staff Salaries & Bendits S S
S. office Expenses S S
6. Contract Services S S
7. ~elocation Expenses S $
8. City Planning Review & Fees $ 1,000 S
9. City Building Rl'>uiew &Inspect S 4,000 S
10. S $
Totals S 45,000 S 45,000
, +~-~1
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ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
1995--96 PROGRAM YEAR
2.
ADDRESS:
City of Dublin, Public Works DenRrtmpn~
100 Civic Plaza, Dublin, CA Q4168
1.
ORGANIZATION:
3. PROJECT TITLE: Handicap Ramps for Sidewalk~
4. ACTIVITY NAME: Jurisdiction, Improvement 'Pro;-ects
5 . DESCRIPTION: As part of Th 1 h 1 ; 1"1' c:; Si r!P,...~ 110 PrQeJ,:ML.._tnst.aU.gpp.f.O?,' iIJ concrete
handicap ramps at various curb returns within residential areas of Dublin.
6. GOALS & OBJECTIVES: This ro . ect is in compliance with the Americans \.n th Disabilities
Act) Public ~w 101-33 , requiring facilities and programs which receive public funds
to oe access~ble and usable bv .., - T'l<><>Us of
handicap' residents in the City of Dublin.
7. SCHEDULE _ List major benchmarks in the development and implementation of
project. Include expected completion date. (For example, project survey
and design, acquisition, construction-start, construction-completion.)
.
Contractor Bids . March lq::l('), ~
Kamp Construction <\nT'; 1 Ab-v ~'
P . t C 1 . . . . 1 -,
rOlec omo et10n _J\Ule-10T----
8. Lee. Thompson Public Works Director 2/5/95
Submitted By Title Date
******************************************************************.**....*.*.*.
(FOr EeD Use only)
PROJECT ::
SECTION:
APPROVED BY
DATE
AUTHORIZATION
ON FILE
Jl","!ENDHENTS
Prooram Manaoer
Budoet/Accountino
John N. Shepherd
Adolph Hartinelli
HCDAC Advisory Co~~ittee
Urban County TAC
Board of suuervisors
EXHIBIT B-4
..!'.
. .
. ....
9. PROJECT BENEFIT
A. Identify census tract (s) citywide and block area/service area that
the project is serving, if applicable. Use Preliminary 1990 U.S.
Census Data, if possible. Tracts 4502 / 4503 / 4504 / 4505
Block Area/service Area Hap - (Attach map with clearly identified
boundaries of areaa to be served and/or benefited from project.)
B. Identify project bene!iciaries within service area.
Total number of persons (P) or households (HE):
x.13SSHH
Number of low and moderate income persons or households
(income les8 than 80 percent of county median):
y.2S8HH
Percent of low and moderate income persons or households.
(y divided by x and converted to \);
.19
C. __' sc:'urce(s) of data: 1980 & 1990 Censuses (1 108 persons in Dublin have a work
disability and 253 have a mobility limitation - age 16+)
Prelim 1990 US CensUS Data
Percentage represents estimate based on previous special CensUS Data.
IF cDBG FUNDED, PROJECT MEETS ~~ICH NATIONAL OBJECTIVE AS DEFINED IN CDEG
REGULATIONS; , '
.
10.
A.
Benefits low and moderate income households:
( ) Area (X) Limited clientele () Housing
x
).1obs
B. Aida in the prevention or elimination of slums or
blight
c.
Meets regulatory provision for an activity designed
to meet a community development need having a
particular urgency
x
o
11.
TOTAL NUMBER ~~D CLASSIFICATION OF STAFF NEEDED:
12.
13.
CHANGES IN STAFF NEEDS (+/-) FROM 1992/93;
o
o
UNUSUAL SERVICES & SUPPLIES NEEDED:
14. NEW EQUIPME~T:
(EXPLANATION) :
15. OTHER NEEDS:
~.~ '"r
16. BUDGET PROJECTION:
Source #3.
$ .'JJ , (XX)
APcroved
$ 50, CX)J
$ 0
$ 0
A. Estimated total cost of project:
B. Estimated funding from all sources:
Source #1. CDBG funds requested 1994/95
Source #2.
NOTE: Sum of Source #1-3 should equal "16a" above.
C. Estimated budget by funding source (use appropriate categories
depending on project):
Funding 'Funding
Source #1 Source .!J.
..
1- Design/Engineering S S
2. Property Acquisition S S
3. construction Contracts .
(Rehab, Land Prep. ) S d.8. tal s
4. staff Salaries & Benefits S 2,000 S
5. off ice Expenses S 5
6. Contract Services S S
7. Relocation Expenses S S
8. S <:
~
9. S S
10. S S
Totals S .so, COO 5
w.....
......
. .
--
~~~DA c~VN~Y Hous:~G & coMMUNITY OEVZ~CPXZN~
?ROJ~C~ A2~LrCA~!ON FO&~
1995-96 PRCG~~ yt.\R
1.
or.c;i\.NIZA'r:CN:
Kaleidoscope Activity Center
2.
3.
ADCRZSSt 7425 Larkdale Avenue, Dublin, CA
94568
PROJECT TIT!.Z:
Facility Mortgage Paydown, Renovation, Adaptive Equipment Purchase
Acquisition of Real Property and Rehabilitation
4.
ACTj;VITY NAMEl
5 0 (1) mortg~ge p~ydown towards purchase ot current 2400 square fOOT facilIty +-1.1 acres a~
. ES~~IPT!ON:
7425 Larkdale Avenue, Duollliqrom Tne UUClln 0niTI~a Sr:hool DIsTriCT' (2) renovaTion aT ex,:>,"iY uuulln Facl I It',
(3) Purchase adaptIve equIpment fa" program expansion to serve phys eal Iy cnallengec cevlopmenTarly youth.
6. GOALS & OBJ'EC':':WS: (,) Prov I de Ka I e I doscope with the resources tor a permanent heme;
(2) Provide a learnIng environment are~ that Is sIze appropriate and approximaTes the typical
home environment tor IndepencenT I IVlng SKII IS Training
(3) ~rovtde necessary equipment tor the needs of physIcally challenged youth
.
7. SCHEDULE - Li3t major benchmarks in the development and im~lwm~nta~i=n of
project. Incl~dB expec~ed com91~tion date. (For e~aro?le, p=;j.C~ su:y~y
and design, acquisition. con3truction-6tar~, conat=ucticn-comptoticn.)
s.
Concept of..Kaleidoscope's purchase
. Escrow closed
-PRrtlal pnvdown of mnrtoaop.
~artIaI oayaown OT mortaaae
MaIn bUIldIna renovatIons ~
CPurchasetof necessary programmatic equiome~t
lare JOS ~xecutIve Director
S\:.~rn:i. ~tQe. By T i. tole Oa't 01
..**~~*****~***~***~*****.**************.***~.****..*********.....**w****w.....
7 NOV 90
21 JAN 94
l=j 8Ft Q4
E 95
,JUL 95
JUL 951
FEB 95
(Far HCD Vae Only)
SECTION I
PRo....l::CT It
A.P P"ROV'E: n "6 '!
D?TE
AU'!HORIZ.AT:CN
ON ?!.:'E
.A2-!E N!l~';: ~j': 5
procram M'l":1aget"
Eudaet/~c~C\lDtinq
Actlno ~~st. ~~a~~~r.a oL~.
~dQloh ~~:~inqlli
ECOi\C )..(Ni:!lot'v Committee.
Qrp~n Count v T~C
Board of Su~~rvt~er~
EXHIBIT B.5
9. PRO';ZC:' a~lZ1'I=
A. IdQnti~y canSU8 ~=ac~(a) citywide and block &rea/aQ~,ica ar.. that
the project ia serving, it apElic~la. OS8 Prel~inary 1990 U.S.
Can8UQ O.~a. if poeeibla. Trl-Valley/ Dublin
BLOck Araa/Sar7ice Area Map - (Attach map with clearly id.n~i~i.d
boundariss ot areas to ba served and/or banetitad tram proj.ct.)
3. Identify projact benaticiariQQ within 8QrviC8 araa.
Total numbar 0: ~eraona (P) or housQholda (Ha):
x.JQL
Number of low ~~d moderata incomQ persona or hou.ehold.
(income laQQ ~han .aq eercant of County madiand: % y.204
Persons wi Development DIsabIlItIes are conSIdered to me~t 100 a "ifir:ation for incom,
Percent of low and moderate income par80na or hou8.nO~Qa. reqUIrement.
(y divided by x and conve~Qd to \): 20%
c. _ Source(s) ot data: Telephone survey, waiting list, current Kaleidoscope rost(
PralLn 1990 OS Cansus Data
Parcen1:aqe rap:esGnta 815timata based on previous special C.nsull o a't: a .
10. IF CDBG :OUNnED, PROJ'ZC'.:.' MEETS WHICH NATIONAL OBJECTIVE AS DEFINED IN C~BG
REGULATIONS:
A.
Benefits low and moderata income housuhold=:
()Area ()L~1t~d Clien~ala ()Houa1ng
.
)';0:'''
yes
s. Aid. in the nraveneion or elimination of slum" or
f'nlVides afforda~~ei~~(Vices to -fami lies whose incomes~~~ne~ewg~~ ~g~kat~J~~6T~~oscope
c. Heatg ragulaeor7 provision for an ae~ivi~y daaiqnad
to meet a cornmu~i~y QQvBlopment naftd having a
r:~' oa. yes
pa -_cu.ar ur ~ net f .<; . f th dIsabled In Keleidoscope's
Our support services are ma8g~t7dwgYp~8Qta~m~gct~T s2'IT~~YAg~seng~nt Tivlng ana' job ski IS ~ralnlng, ~no help ~e~p Dubll~
11. TOTAL NUMBZR AND CLASSIFICAT:ON OF STAFF NEEDED: ? fulltlme admInIstratl\
families with disabled youth ~
together.
ves
LL---direct oroaram related
12.
CHANGEs ::;:N STAFF NEEDS (./-) FROM 1.992/?3:
UNUSUAL SERVICZS ~ SUPPLIES NEEDED;
none
13.
none
14.
(EXPLANATION) :
adaptive equipment for
phvsically challenaed/developmentally disabled youth.
NE",q ZQUI::?~NT;
15. OTHZR NEEDS:
15. BUDGET PROJE~!ON:
A. Est: il't\at gd total coot ot project: S 212,000.00
B. Estimated fynding f=om ail aourC2S1 A~i:n:o''''Jld
SQ\U'CII #1- CDBe funds raqueated 1995/96 $ 20,000.00
SourC$ #2. CDBG - City of Pleasanton S 30,000.00
SourcEt 13. CDBG - City'of Livermore $ 20,000.00
NO'I'Sf Sum of Source 11-3 should equal "16&" Iiliove.
C. Eatimatrad budgQt by funding lIcurce (use &FlJropriat. c..t.~ori8.
dspending on project)l
Funding
S~l.Zrct! I
Funding
Sou:'~i) f
1.
2.
DeBign/En9inaaring
~roperty Acquisition
s
S 165,000.00
.$
5
3.
ConstrUotion Ccntr~cta
(Rehah, Land Prep.)
Staff SalariQQ & Ben~f1t,
42,000.00
s
6.
Ccntrac~ Services
S
$
S
S
S
S
S
s
4.
$.
o!!ic& $xp*nass
~
7.
~alocation ~XpenaQ8
Programmatic equipment
5,000.00'
s
s
s
s
s
s
8.
9.
10.
i
s 212,000.00
Total.
'1' .
I,
Project Summary
Kaleidoscope Activity Center
1995/6 request for Dublin Housing and Community Development Grant
o~ recent years, the City of Dublin generously donated HCD funds.
Wlth your generosity, major rehabilitation was performed on the
facility, and expansion of our -facility through the purchase of a
24 by 60 foot modular classroom was accomplished. On January 21,
1994, Kaleidoscope Activity Center closed escrow on our
acquisition of a permanent site for the activity center--a half-
acre site and 2600 square foot building originally built on the
half acre site, appraised at $165,000. Through grants and
fundraising efforts we raised or saved approximately $115,000.00
to date and are providing a permanent home for services to Tri-
Valley families with developmentally disabled youth.
Need/Problem to be addressed:
For the 1995/96 HCD funding cycle, we would like to request your
additional support of $20,000 to continue to buy dQwn our fixed
rate mortgage associated with the acquisition of 7425 Larkdale
Avenue. Because we will have a balloon payment on our note due in
ten years, we have a five year goal to "burn the mortgage"
entirely rather than consider the option of having to refinance.
We feel very fortunate to have this very affordable option to
stabilize our long term facility costs as well as build up
Kaleidoscope's long term assets.
Wi th no prepayment penalty on this mortgage, your support now
will allow us to redirect more facility related expenses into
meeting the needs of more Dublin families with developmentally
disabled youth. This is especially important now because
Kaleidoscope may experience continual payment reduction in State
Department of Developmental Services funding next fiscal year and
is likely to experience persisting State funding cutbacks in the
future. Your support now is a long term investment to better
meet the needs of 180 Tri-Valley family members who are still on
a waiting list for Kaleidoscope's services.
In addition to the financial burden of the mortgage, renovation
of the facility is needed. This is needed to provide a safe
environment for our disabled youth's development. In particular
need are tables, chairs, and blinds for the windows.
The final segment of our project
programmatic equipment for programs
challenged developmental youth.
is
to
to purchase
serve our
adaptive,
physically
Population/Demographics:
Kaleidoscope Activity Center provides skill training to
developmentally disabled youth ages 5 - 22 in an afterschool and
school holiday/vacation schedule. Approximately 11 percent of
the Kaleidoscope's current family members are Dublin residents.
Of our total number of clients, 79 percent come from the Tri-
Valley. The remaining 21 percent reside in the San Ramon Valley,
San Leandro, Hayward, and the Castro Valley, areas. Because we
serve a disabled population, Kaleidoscope meets 100% of the
Federal funding household income requirement. We also serve a
diverse group of individuals with disabilities including race,
gender, etc. Developmental disabilities are non-discrimatory.
Description of project/goals/budget/maintenance/timetable:
Kaleidoscope's 1995/96 Dublin Housing and Community Grant funding
meets the acquisition category of the National Housing and
Community Development Block Grant program in terms -Of community
development for youth with developmental disabilities. This
project meets Kaleidoscopes's Goals of having a permanent
facility for services, and providing a long term stabilization of
facility costs. Specific objectives include burning the mortgage
and an annual operating budget for facility maintenance and
facilities, the excess of which will become part of a capital
reserve fund to provide for long term capital
improvements/replacements for facility needs.
To facilitate our meeting of these objectives, we have recruited
a civil engineer, real estate broker, real estate attorney and
electrical contractor to participate with our Building and
Grounds Committee. Staff has prioritized a long-term facility
needs improvement list which will plan out needs of future years.
The cost effectiveness of this activity was reviewed by our
Finance/Ways and Means Committee.
We anticipate the long term benefits of these objectives is to
maintain our wonderful proximity of being able to walk to
downtown Dublin resources as well as enjoy the beautiful 4 acre
park and handicapped accessible play structure next door to
Kaleidoscope. We also anticipate keeping our long term cost per
square foot down to approximately 15 to 30 cents a square foot
instead of the alternative of paying market lease rates of $1.00
per square foot. This all means security and peace of mind for
our families with developmentally disabled youth--knowing that
we'll be here for many years to come.
The original total project budget for purchasing and
rehabilitating the Kaleidoscope site is approximately $212,000,
of which $165,000 is for the appraised purchase price, and almost
$35,000 for water, sewer and electrical costs, appraisal and
escrow costs (please see attached budget). With your $20,000
grant, $20,000 from the City of Livermore's Housing and Community
Development Block Grant request, $30,000 from the City of
Pleasanton's Community Development Block Grant, $5,000 requested
for Tri-Valley Community Fund support (May decision), $3,000
request from the St. Augustine's Parish Social Outreach request,
and numerous other requests, we will be nearer to reaching our
goal of burning the mortgage and rehabilitation of our center.
with the next window for the buy down option on our mortgage open
during the month of December 1995, we would be able to maximize
the total $20,000 allotment of Dublin's 95/96 HCD funding by that
time. ,. The immediate impact would be allowing us to free more
direct funds for the further expansion of services and to
implement our renovations and programmatic needs.
Agency information:
Kaleidoscope is licensed to serve up to 68 developmentally
disabled youth. We currently serve 49 youth, 17 mo~e than three
years ago. Although licensed a$ a day care operation and serving
that function in keeping parents in the workplace, Kaleidoscope
provides skill training in the areas of independent living
skills, job skills (optional) and social skills. These skill
training opportunities are provided through a variety of learning
through leisure activities including community based outings such
as bowling, adaptive swimming, horse back riding, field trips,
Special Olympics, public transportation training, etc.
In terms of personnel, Kaleidoscope is an Equal Opportunity
Employer and requires that its direct care staff comply with
Community Care Licensing requirements of First Aid, CPR, and
Early Childhood Education classes with special emphasis on course
work in Human Development, Therapeutic Recreation and other
course work that is specific to the youth we serve. Because we
are a service-oriented nonprofit, we encourage feedback from all
sources and have a grievance mechanism for staff and parents
alike.
Kaleidoscope financial status is quite stable with reserve funds
earmarked for maintenance of the building and the vehicles, and
for the scouting program. We have a long-term goal of having 6
months reserve funds available. We have approximately 4 months
of reserves to cover any immediate loss in our largest source of
revenue--state funding. Kaleidoscope's operating budget is
monitored closely with a monthly financial statement and cash
flow analysis. This information is reviewed by the Finance/Ways
and Means Committee represented with Board of Directors expertise
in Banking, Law, Business and Fund Raising/Saving. As financial
situations change, budget review and action plans are implemented
to fine tune both income and expense. We are currently
recruiting an in-kind Certified Public Accountant for an audit of
Kaleidoscope. We guard our financial well being with the same
energy we put into the quality of our services, since both are
essential to meeting the long-term needs of our families and our
mission statement of keeping families with developmentally
disabled youth together.
Our goals are:
(1) to provide Kaleidoscope Activity Center with the
resources to "burn the mortgage" of our permanent homei
(2) to provide a learning environment area that is a safe
environment and typifies a home environment for
independent living skills trainingi
(3) to provide necessary equipment for the needs of
physically challenged youth. .
The total
$212,000.00
$20,000.00.
percent.)
On behalf of the many family members we serve and hope to serve,
we appreciate this opportunity to request funds that will in turn
ensure long-term facility and services to Dublin families with
developmentally disabled youth. Additional information as
requested is attached for your consideration. Please contact
Kathleen Montemayor, Administrative Director or myself, if we can
provide additional information. Again, thank you for making
Kaleidoscope a permanent home for our families!
cost of our original project is approximately
of which we are asking about 11 percent or
(The percentage of Dublin clients we serve is 11
Sincerely,
VOAL\{
Clare Jos I
Executive Director
February 2, 1995
Ms. Tasha Huston
Planning Department
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Dear Tasha,
Thank you for allowing Kaleidoscope to apply for another grant cycle to continue in our
pursuit of making a permanent home for our center a reality and to help with needed
renovations and improvements. What the City of Dublin has done for our agency in the
past is truly appreciated. ·
Kaleidoscope Activity Center's Board of Directors authorizes the request of February
1995 for the City of Dublin's Housing and Community Development Block Grant. The
request amount is as follows:
1995/96
$20,()(X)
Kaleidoscope Activity Center's Board of Directon; also authorizes Clare Jost, executive
director, as our authorized official.
Sincerely,
&.YA /!L-
David Greene
President
Board of Directon;
7425 Larkdale Ave.. Dublin. California 94568 510) 828-8857
j ~iJ . scope-
cti1)i1}j Gnt:er:.. for the growth of children with developmental di,ahilitie,
February 2, 1995
Ms. Tasha Huston
Planning Department
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Dear Tasha,
The following statement is what Kaleidoscope Activity Center currently uses in lieu of a
Conflict of Interest Statement in our Bylaws. Our Bylaws are being reviewed and until
this task has been completed, the following statement is our Conflict of Interest Statement
for future input into our Bylaws: 'I
CONFLICT OF INTEREST STATEMENT
"No member of the Board of Directors or employee of Kaleidoscope Activity Center shall
have interest in or relation to any contractor for work peIformed under an agreement. "
Thank you for allowing this as a temporary Conflict of Interest Statement.
Sincerely,
dJ)~
/) i~_ 1tl
LA()'/~.../
Clare Jost ~
Executive Director
David Greene
President
Board of Directors
7425 Larkdale Ave., Dublin, California 94568 (510) 828-8857
); ~iJ .SCo/l&
ctivif:!! &n1:er:.. for the growth of children with developmental di,.h;];ties
February 2, 1995
Ms. Tasha Huston
Planning Department
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Dear Tasha,
This is to inform you that Kaleidoscope Activity Center went through an audit last
summer, 1994. This authorized audit was completed and is enclosed in this application
packet.
,.
Sincerely,
} /.7
C!Cvk
Clare Jost
Executive Director
7425 Larkdale Ave., Dublin, California 94568 (510) 828~8857
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.iI1L
KALEIDOSCOPE ACTIVITY CENTER
Financial Statements
December 31, 1993
With
Report of Certified Public Accountants ,.
Table of Contents
Page No.
,.
Independent Auditors' Report
1
Financial Statements
Balance Sheet
2
Statement of Activity and Changes in Fund Balances
3
Statement of Cash Flows
4
Notes to Financial Statements
,.
5-6
Single Audit
Independent Auditors' Report
7
Schedule of Federal Awards
8
Independent Auditors' Report on Internal Control Structure
Based on an audit of Financial Statements Performed in
Accordance with Government Auditing Standards
9 - 10
Independent Auditors' Audit Report on Compliance Based
on an Audit of Financial Statements Performed
In Accordance with Government Auditing Standards
11 .
Independent Auditors' Report on Compliance with General
Requirements
12
Independent Auditors' Report on Internal Control Structure
Over Its Federal Financial Assistance Programs
13 ~ 15
Independent Auditor's Report on Compliance with Its
Nonmajor Federal Award Programs
16
III
An Accountancy Corporation
Giiell~ 1<
Dcnvjls
To the Board of Directors of
Kaleidoscope Activity Center
Dublin, California
Independent Auditors' Report
We have audited the accompanying balance sheet of Kaleidoscope Activity Center (a
nonprofit organization) as of December 31, 1993, and the related statement of activity and changes
in fund balances, and cash flows for the year then ended. These financial statements are the
responsibility of the Center's management. Our responsibility is to express an opinion on these
financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management,
as well as evaluating the overall financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the financial statements referred to above, present fairly, in all material
respects, the financial pOSition of Kaleidoscope Activity Center as of December 31, 1993, and the
results of its operations and cash flows for the year then ended in conformity with generally accepted
accounting principles.
r~ ~\:J~
June 21, 1994
Pleasanton, CA
.
5000 Hopyard Road, Suite 335 · Pleasamon, California 94588-335J · Tel: (510) 734-6600 . Fax: (510) 73+66J J
KALEIDOSCOPE ACTIVI1Y CENTER
Property and equipment, net of accumulated depreciation
Current assets
Cashandcashequ~a~nts
Accounts receivable
Grants receivable
Prepaid insurance
Deposit on purchase of building
Total current assets
Utility deposits
Total assets
BALANCE SHEET
December 31, 1993
ASSETS
$145,003
23,886
2,894
5,548
30,000
201,331
~ 98,395
250
$305.916
LIABILITIES AND FUND BALANCES
Current liabilities
Accounts payable
Accrued wages and payroll taxes
Deferred capital support
Accrued compensated absences
Total current liabilities
Fund balances
Designated
Unreserved
Total fund balances
Total liabilities and fund balances
See accompanying notes.
$972
9,914
12,110
4,410
28,066
11 ,345
266,565
271,910
$305.976
2
KALEIDOSCOPE ACTIVITY CENTER
STATEMENT OF ACTIVITY AND CHANGES IN FUND BALANCES
For the Year Ended December 31, 1993
Support and revenue
Contrib utions
Fund raising, net of expenses of $14,268
Program service fees
Fees from governmental agencies
Interest
Other
Total expenses
$45,732
9,234
11 ,331
272,938
2,838
881
342,954
736
13,838
7,921
2,336
. 6,103
2,445
2,063
1,793
3,847
25,567
1,911
561
11,479
6,000
1,199
220,375
1,468
1,829
2,511
1,675
4,730
6,300
326,687
16,267
75
48,899
48,974
65,241
212,669
$277,910
Total support and revenue
Expenses
Advertising
Benefits
Depreciation
Education and development
Insurance
Licences and fees
Miscellaneous
Office
Outside services
Payroll taxes
Postage
Printing
Programs
Rent
Repairs and maintenance
Salaries
Supplies
Telephone
Travel
Utilities
Vehicle
Vehicle insurance
Excess of support and revenue over expenses before capital additions
Capital additions
Contributions
Grants
Total capital additions
Excess of support and revenue over expenses and capital additions
Fund balances, beginning of year
Fund balances, end of year
See accompanying notes.
3
.
.
--
III
.
III
11II
...
KALEIDOSCOPE ACTIVITY CENTER
STATEMENT OF CASH FLOWS
For the Year Ended December 31, 1993
Cash flows from operating activities
Excess of support and revenue
over expenses and capital additions
$65.241
Adjustments to reconcile net income to
net cash provided by operating activities
Depreciation
Loss on asset disposal
Net cash used by investing activities
7,921
294
.
313
(2,894)
(692)
(343)
4,066
12,710
4,410
91,026
(30,000)
(20,490)
(50,490)
40,536
104,467
$145.003
(Increase) decrease in
Accounts receivable
Grants receivable
Prepaid insurance
Increase (decrease) in
Accounts payable
Accrued wages and payroll taxes
Deferred support
Accrued compensated absences
Net cash provided by operating activities
Cash flows from investing activities
Deposit on purchase of building
Purchase of fixed assets
-.
,.
,.
..
Net increase in cash
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
See accompanying notes.
4
KALEIDOSCOPE ACTIVITY CENTER
Notes to Financial Statements
December 31. 1993
Note 1 . Oraanization and Summary of Sianificant Accountina Policies
The Kaleidoscope Activity Center was organized and incorporated as a nonprofit corporation
in October, 1982. The Center, located in Dublin, California, provides support services and
education to families with developmentally disabled children.
A) Basis of Accountina
Basis of accounting refers to when revenues and expenses are recognized in the
accounts and reported in the financial statements. Specifically, it relates to the timing
of the measurements made. regardless of the nature of the measurement focus
applied.
.-
;:
The financial statements of the Center have been prepared on the accrual basis of
accounting. Revenues are recognized when they are earned, and expenses are
recognized when they are incurred. ~
B)
Income Tax Status
The Center qualifies as a tax.exempt organization under Section 501 (c)(3) of the
Internal Revenue Code and. therefore. has no provision for Income taxes.
C)
Allowance for Uncollectible Accounts
The Center makes no provision for uncollectible accounts as experience shows the
amount to be immaterial.
D) PropertY and Eaulpment
The Center's depreciable assets are carried at cost and depreciated using the
straight.line method based upon the estimated useful lives of the assets as follows:
Buildings and improvements
Equipment
Furniture and fixtures'
Vehicles
10 . 31.5 years
5 - 7 years
10 years
5 years
'~-
--
,.
--
-.
Expenditures for property and equipment in excess of $200 are capitalized.
Maintenance and repairs are charged to operations when incurred.
Property acquired with grant funding is subject to repayment to the grantor if the
property is subsequently sold.
E)
Deferred Support
Receipts earmarked for specific purposes by donors are recorded as deferred support
until the related expense is incurred.
5
F) Statement of Cash Flows
For purposes of the statement of cash flows the District considers currency on hand,
demand deposits, savings accounts, certificates of deposit, and money market
reserves to be cash equivalents.
G) Donated Materials and Services
The value of donated materials and services is not included in the financial statements
as no objective basis is available to measure the value of such items.
Note 2 - Property and Equipment
..
"
A summary of property and equipment follows:
Less accumulated depreciation
$91,847
12,721
9,650
2,167
31.612
~
147,997
49.602
$ 98.395
Building
Improvements
Equipment
Furniture
Vehicles
'1"
,-.
Note 3 - Subseauent Events
The Center is purchasing the land and building which they are currently renting. Grants and
donations received toward the purchase of the building are shown as deferred support. The
purchase was concluded in January, 1994 for $161,361.
Note 4 - Desianated Fund Balances
The Board has designated funds for specific purposes as follows:
Scout troop
Facility repairs and maintenance
Vehicle repairs and maintenance
Colin Willis Memorial Fund
$4,888
3,950
473
2.034
$11,345
Note 5 - Maior Fundinq Source
The Center receives a majority of its funding from the Regional Center of the East Bay, a
nonprofit organization which receives state funding through the Department of Developmental
Services. During the year ended December 31, 1993, revenues of $264,639 were received
from the Regional Center of the East Bay.
6
~
SINGLE AUDIT
An Accountancy Corporation
iiell (gW' 1<
Davks
To the Board of Directors
Kaleidoscope Activity Center
Dublin, California
; ~. !
Independent Auditors' Report
\i ':?, ' We have audited the financial statements of Kaleidoscope Activity Center for the year ended
:::'''' I',,',,' December 31, 1993, and issued our report thereon dated June 21,1994. These financial statements
'~'J.,~,:,;,'" are the responsibility of Kaleidoscope Activity Center's management. Our responsibility is to express
, :1f.t~~:C:tb:t'il' an opinion on these basic financial statements based on our audit.
f.~/:V!;~\~; 't";~""~~ :
, , 'ir;~~~~:~if~:< : ,.' " We cond~~ted our audit ,in accordance with generally accepted audi~ng standards and
1:':)'::: Government Auditing Standards, Issued by the Comptroller General of ~e United States. Those
.' ~ , .
\ '1:iffiP;standards require that we plan and perform the audit to obtain reasonable assurance about whether
:,51(,':" the financial statements are free of material misstatement. An audit includes examining, on a test
'1i~i~ basis; evidence supporting the amounts and disclosures in the basic financial statements. An audit
};ty\ also includes assessing the accounting principles used and significant estimates made by
):f~': management, as well as evaluating the overall financial statement presentation. We believe that our
~?i'iaudit provides a reasonable basis for our opinion.
.~~~1"T': .' ,
,f; Our audit was made for the purpose of forming an opinion on the basic financial statements
'i.'X., of Kaleidoscope Activity Center taken as a whole. The accompanying Schedule of Federal Awards
is presented for purposes of additional analysis and is not a required part of the basic financial
, statements. The information in that Schedule has been subjected to the auditing procedures applied
In the audit of the basic financial statements and, in our opinion, is fairly presented in all material
. respects in relation to the basic financial statements taken as a whole.
~ ~.\::J
~
June 21, 1994
Pleasanton, CA
5000 Hopyard Road, Suite 335 . Pleasanton, California 94588-3351 · Tel: (5\ 0) 734-6600 · Fax: (5\ 0) 734-66 J I
Federal Grantor/program Title
Pass-through Grantor
U. S. Department of
Housing and Urban Development
Community Development Block Grant
Passed Through:
City pf Pleasanton
City of Livermore
Total Federal Awards
KALEIDOSCOPE ACTIVITY CENTER
SCHEDULE OF FEDERAL AWARDS
For the Year Ended December 31, 1993
Federal
CFDA
Number
14.218
14.218
Pass-
through
Number
N/A
N/A
Program
Award
Amount
$25,000
30,000
$55.000
Revenue
Recognized
$18.899
30,000
$48.899
.
Expenditures
$18,899
30,000
$48.899
Accrued
Receivable
$2,894
$2.894
An Accountancy Corporation
iieU~ 1<
DGvi~
To the Board of Directors
Kaleidoscope Activity Center
Dublin, California
Independent Auditors' Report on Kaleidoscope Activity
Center's Internal Control Structure
Based on an Audit of Financial Statements
Performed in Accordance with Government Auditina Standards
We have audited the financial statements of Kaleidoscope Activity Center as of and for the
year ended December 31. 1993. and have issued our report thereon dated June 21, 1994.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free of material misstatement.
In planning and performing our audit of the financial statements of Kaleidoscope Activity
Center for the year ended December 31, 1993, we considered its internal control structure in order
to determine our auditing procedures for the purpose of expressing our opinion on the financial
statements and not to provide assurance on the internal control structure.
The management of Kaleidoscope Activity Center is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by
management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable. but not absolute. assurance that assets are safeguarded against loss
from unauthorized use or disposition. and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of financial statements
In accordance with generally accepted accounting principles. Because of inherent limitations in any
internal control structure. errors or irregularities may nevertheless occur and not be detected. Also.
projection of any evaluation of the structure to future periods is subject to the risk that procedures
may become inadequate because .of changes in conditions or that the effectiveness of the design
and operation of policies and procedures may deteriorate.
For the purpose of this report. we have classified the significant internal control structure
policies and procedures in the following categories.
Accountino Cycles:
Treasury or finance
Revenue/receipts
Purchases/disbursements
Reporting
5000 Hopyard Road, Suite 335 · Pleasamon, California 94588-335J · Tel: (510) 734-6600 · Fax: {510} 734-661 J
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For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant policies and procedures and whether they have been placed In operation,
and we assessed control risk.
Our consideration of the internal control structure would not necessarily disclose all matters
In the internal control structure that might be material weaknesses under standards established by
the American Institute of Certified Public Accountants. A material weakness is a condition in which
the design or operation of one or more of the internal control structure elements does not reduce to
a relatively low level the risk that errors or irregularities in amounts that would be material in relation
to the financial statements being audited may occur and not be detected within a timely period by
employees In the normal course of performing their assigned functions. We noted no matters
Involving the Internal control structure and its operation that we consider to be material weaknesses
as defined above. ·
We also noted other matters involving the internal control structure and its operation that we
have communicated to the management of Kaleidoscope Activity Center in a separate letter dated
June 21, 1994.
This report is intended for the information of the audit committee. management and the United
States Department of Housing and Urban Development. However. this report is a matter of public
record and its distribution is not limited.
~~.D~
June 21. 1994
Pleasanton, CA
An Accountancy Corporation
G iiellcow 1<
Dcnvil!si
To the Board of Directors
Kaleidoscope Activity Center
Dublin, California .
Independent Auditors' Report on Kaleidoscope Activity Center's
Compliance Based on an Audit of Financial Statements
Performed in Accordance with Government Auditina Standards
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"i;\jl~;<: ; We conducted our audit in accordance with generally accepted a~diting standards and
'-'".:};.j, Government Auditing Standards, issued by the Comptroller General of the United States. Those
f?L standards require that we plan and perform the audit to obtain reasonable assurance about whether
j;;!~;:: the financial statements are free of material misstatement.
I'~,:~! l~~~..
J;::hj ,Compliance with laws. regulations, contracts, and grants applicable to Kaleidoscope Activity
';,fpenter is the responsibility of Kaleidoscope Activity Center's management. As part of obtaining
l~l1sonable assurance about whether the financial statements are free of material misstatement, we
'peqormed tests of Kaleidoscope Activity Center's compliance with certain provisions of laws.
'r~gulatlons, contracts, and grants. However. the objective of our audit of the financial statements was
,,9Ho provide an opinion on overall compliance with such provisions. Accordingly, we do not express
~:~~~~~):)pi~ion.
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'ffi,J'ftif:Jne results of our tests indicate that, with respect to the item~ tested, Kaleidoscope Activity
,~n~t~~p.rrp'ied, In all material respects. with the provisions referred to in the preceding paragraph.
~ nb~r,!~p}~C~ ,to items not tested. nothing came to our attention that caused us to believe that
leidoscope' Activity Center had not complied. in all material respects, with those provisions.
'P'~~~~i~ ~r.:
~~~This r,eport is intended for the information of the audit committee, management, and the
il~c:tf."~ta!esDepartment of Housing and Urban Development. However. this report is a matter of
.c'record and its distribution is not limited.
~~:!"t?;: i:"
We have audited the financial statements of Kaleidoscope Activity Center as of and for the
year ended December 31. 1993. and have issued our report thereon dated June 21, 1994.
~~~
Pleasanton, California 94588-3351 · Tel: (5\0) 734-6600 · Fax: (5\0) 734-661 1
.
An Accountancy Corporation
iioUQtlI<
DCilvi~
To the Board of Directors
Kaleidoscope Activity Center
Dublin, California
Independent Auditors' Report on Kaleidoscope Activitv Center's
Compliance With General Reauirements'
We have audited the financial statements of Kaleidoscope Activity Center as of and for the
year ended December 31, 1993, and have issued our report thereon dated June 21, 1994.
We have applied procedures to test Kaleidoscope Activity Center's compliance with the
following requirements applicable to its federal programs, which are identified in the accompanying
schedule of federal awards for the year ended December 31, 1993: . . ·
Political activity
Davis.8acon Act
Civil rights
Cash management
Relocation assistance and real property management
Federal financial reports
Allowable costs/cost principles
Drug-free Workplace Act
Administrative requirements
Our procedures were limited to the applicable procedures described in the Office of
Management and Budget's Compliance Supplement for Audits of Institutions of Higher Learning and
Other Non.Profit Institutions. Our procedures were substantially less in scope than an audit, the
objective of which is the expression of an opinion on Kaleidoscope Activity Center's compliance with
the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.
With respect to the items tested, the results of our procedures disclosed no material instances
of noncompliance with the requirements listed in the second paragraph of this report. With respect
to items not tested, nothing came to our attention that caused us to believe that Kaleidoscope Activity
Center has not complied, in all material respects, with those requirements.
This report is intended for the information of the audit committee, management and the United
States Department of Housing and Urban Development. However, this report is a matter of public
record and its distribution is not limited.
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,
June 21, 1994
Pleasanton, CA
. Sooo Hopyard Road, Suite 335 · Pleasanton, California 94588-3351 · Tel: (510)734-6600 . Fax: (51 0)734-66ll
An Accountancy Corporation
iiellcow ~<
ID cnviits:
To the Board of Directors
Kaleidoscope Activity Center
Dublin, California
Independent Auditors' Report on the Kaleidoscope Activitv Center's
Internal Control Structure Over Its Federal Financial Assistance ProQrams
We have audited the financial statements of the Kaleidoscope Activity Center, as of and for
the year ended December 31, 1993, and have issued our report thereon dated, June 21, 1994.
We conducted our audit in accordance with generally accepted auditing standards;
Government Auditing Standards, issued by the Comptroller General of the United States; and Office
of Management and Budget (OMB) Circular A-133, Audits of Institutions of Higl1er Education and Other
Nonprofit Institutions. Those standards and OMS Circular A-133 require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement and about whether Kaleidoscope Activity Center complied with laws and regulations,
noncompliance with which would be material to a federal financial assistance program.
. In planning and performing our audit for the year ended December 31, 1993, we considered
Kaleidoscope Activity Center's internal control structure in order to determine our auditing procedures
for the purpose of expressing our opinions on Kaleidoscope Activity Center's financial statements
and to report on the internal control structure in accordance with OMS Circular A-133. This report
addresses our consideration of internal control structure policies and procedures relevant to
compliance with requirements applicable to federal programs. We have addressed policies and
procedures relevant to our audit of the financial statements in a separate report dated June 21, 1994.
The management of Kaleidoscope Activity Center is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by
management are required to assess the expected benefits and related costs of internal control
structure polices and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of financial statements
in accordance with generally accepted accounting principles, and that federal financial assistance
programs are managed in compliance with applicable laws and regulations. Because of inherent
limitations in any internal control structure, errors, irregularities, or instances of noncompliance may
nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future
periods is subject to the risk that procedures may become inadequate because of changes in
conditions or that the effectiveness of the design and operation of policies and procedures may
deteriorate.
.; 5000 Hopyard Road, Suite 335 . Pleasamon, California 94588-3351 · Tef: (510) 734-6600 · Fax: (510) 734-6611
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.
-
For the purpose of this report, we have classified the significant internal control structure
policies and procedures used In administering federal financial assistance programs in the following
categories:
Accountina Cycles:
Treasury or finance
Revenue/receipts
Purchase/disbursements
Reporting
Administrative Control Cycles:
General
Political activity
DavisRBacon Act
Civil rights
Cash management
Relocation assistance and real property acquisitions
Federal financial reports
Allowance costs/cost principles
DrugRfree work place Act
Administrative requirements
Specific Reauirements
Allowable costs
Reporting requirements
Special test and provisions
For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant pOlicies and procedures and whether they have been placed in operation,
and we assessed control risk.
During the year ended December 31, 1993, Kaleidoscope Activity Center, had no major
federal financial assistance programs and expended one hundred percent of its total federal financial
assistance under the following nonmajor federal financial assistance program:
Department of Housing and Urban Development R Community Development Block Grants
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l~~,h,,: We periormed tests of controls as required by OMB Circular A.133, to evaluate the
"\'~,!'lffectiveness of the design and operation of internal control structure policies and procedures that
\Kwe considered relevant to preventing or detecting material noncompliance with specific requirements,
'general requirements, and requirements governing claims for advances and reimbursements and
amounts claimed or used for matching that are applicable to the aforementioned nonmajor program.
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Our procedures were less in scope than would be necessary to render an opinion on these internal
control structure policies and procedures. Accordingly, we do not express such an opinion.
Our consideration of the internal control structure policies and procedures used in
administering federal awards would not necessarily disclose all matters in the internal control
structure that might constitute material weaknesses under standards established by the American
Institute of Certified Public Accountants. A material weakness is a condition in which the design or
operation of one or more of the internal control structure elements does not reduce to a relatively low
level the risk that noncompliance with laws and regulations that would be material to a federal awards
program may occur and not be detected within a timely period by employees in the normal course
of performing their assigned functions. We noted no matters involving the internal control structure
and its operations that we consider to be material weaknesses as defined above.
However, we noted certain matters involving the internal control structure and its operation
that we have reported to the management of Kaleidoscope Activity Center in a separate letter dated
June 21, 1994.
This report Is Intended solely for the use of the audit committee, management and the United
States Department of Housing and Urban Development. However, this report is a matter of public
record and its distribution is not limited.
~~W~
June 21, 1994
Pleasanton, CA
An Accountancy Corporation
neilOM' II
Dcnviis
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To the Board of Directors
Kaleidoscope Activity Center
Dublin, CA
Independent Auditors' Report on Kaleidoscope Activitv Center's
Compliance With Its Nonmaior Federal Award Proarams
We have audited the financial statements of Kaleidoscope Activity Center as of and for the
year ended December 31, 1993, and have issued our report thereon dated June 21, 1994.
In connection with our audit of the financial statements of Kaleidoscope Activity Center, and
with our consideration of Kaleidoscope Activity Center's internal control structure used to administer
,federal programs, as required by Office of Management and Budget (OMB) Circular A-133, Audits of
;', ,t.~,',:" . ~'Institutions of Higher Education and Other Non-Profit Institutions, State and Local Governments, we
!::~'()P~' .. : selected certain transactions applicable to certain nonmajor federal financial assistance programs for
,.}q?~{~~),~~tr," ,: the year ended December 31,' 1993. ~s required b~ OMB Circular A- ~ 28, we have performed auditing
"Pl:~!i,~~~.j;;;~!::;,:~:\:,: procedures to test compliance With the requirements governing types of allowable costs,
r "\:I?J..requirements, reporting and other special tests and provisions that are applicable to those
, ~$j;:",'~transactions. ,?ur procedur~s .were substantiall~ less in scop~ ~han an audit, the ~bjective. of which
~'~f;V':,ls the expression of an opinion on the Kaleidoscope ActIVity Center's compliance With these
Wf.J;..?il/:;; requirements. Accordingly, we do not express such an opinion.
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":;l!':'<'"With respect to the items tested, the results of those procedures disclosed no material
,i~lnstances of noncompliance with the requirements listed in the preceding paragraph. With respect
~~JO items not tested, nothing came to our attention that caused us to believe that the Kaleidoscope
~.t-~ttvity,Center had not complied, in all material respects, with those requirements.
\~. .~it~"',..,:: ':,:~ ~. " !
" 'I~X{}>l.:,L;. This report is intended for the information of the audit committee, management and the United
SJatfils Department of Housing and Urban Development. However, this report is a matter of publiC
record and Its distribution is not limited.
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, ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
1995-96 PROGRAM YEAR
.
1. ORGANIZATION: TRI-VALLEY HAVEN FOR WOMEN, INC.
2 . ADDRESS: P.O. BOX 2190, LIVERMORE, CA 94551
3. PROJECT TITLE: COMMUNITY SERVICE BUILDING
4. ACTIVITY NAME: CAPITAL CAMPAIGN
5. DESCRIPTION: Community Service Buildinq - Ca?ital Campaiqn
6 . GOALS AND OBJECTIVES: To build a community service buildinq that will
house the Valley Rape Crisis Center and all of Tri-Valley Haven's
domestic violence services for persons not livinq in our shelters.
7. SCHEDULE: - List major benchmarks in the development and implementation
of project. Include expected completion date. (For example, project
survey and design, acquisition, construction start, construction
completion.
We will break qround on February 9. 1995 and estimate the move-in
date to be October 1995. We still need $80,000 to complete the
buildinq and an additional $100,000 for the first three years of
operatinq costs.
8. Helen Meier Executive Director 2/1/95
Submitted by Title Date
****************************************************************************
(For HCD Use Only)
SECTION: PROJECT#
APPROVED BY DATE AUTHORIZATION AMENDMENTS
ON FILE
Program Manager
Budget/Accounting
Acting Asst. Planning Dir.
Adolph Martinelli
HCDAC Advisory Committee
Urban County TAC
Board of Supervisors
EXHIBIT B..6
9. PROJECT BENEFIT
A. Identify census tract(s) citywide and block area/service area that the
project is serving, if applicable. Use Preliminary 1990 U.S. Census
Data, if possible.
We serve all areas of Dublin, Pleasanton and Livermore.
Over 90% of our clients are low income.
Block Area/Service Area Map - (Attach map with clearly identified
boundaries of areas to be served and/or benefitted from project.)
All areas of Dublin.
B. Identify project beneficiaries within service area.
Total number of persons (P) or households (HH):
x.SOO approx.
Number of low and moderate income persons or households
(income less than 80% of county median) : y.4S0 aoprox.
Percent of low and moderate income persons or households
(y divided by x and converted to %) 90% aporox
C. Source(s) of data:
Prelim 1990 US Census Data
Percentage represents estimate based on previous Special Census Data.
10. IF CDBG FUNDED, PROJECT MEETS WHICH NATIONAL OBJECTIVE AS DEFINED IN CDBG
REGULATIONS:
A.
Benefits low and moderate income households:
()Area (X) Limited Clientele ()Housing
( ) Jobs
Victims of sexual assault and victims of domestic violence and their
children.
B. Aids in the prevention or elimination of slums or blight.
C. Meets regulatory provision for an activity designed to meet a community
development need having a particular urgency.
11. TOTAL NUMBER AND CLASSIFICATION STAFF NEEDED:
o
Staff are all current staff members of Tri-Valley Haven for Women.
12. CHANGES IN STAFF NEEDS (+/-) FROM 1992/93
No chanqes
13. UNUSUAL SERVICES & SUPPLIES NEEDED:
None
14. NEW EQUIPMENT:
(EXPLANATION)
15. OTHER NEEDS:
16. BUDGET PROJECTION:
A.
Estimated total cost of project:
$800,000 ($700,000 Building
$100,000 Operations)
B.
Estimated funding from all sources:
Requested
Approved
Source #1 CDBG Dublin/funds 1995/6
$ 10,000
Source #3 CDBG P1easanton
$ 65,000
$370,000
$ 35,000
$214,633
$105,367
Source #2 CDBG Livermore 1994/7
Raised by Board and Staff
Other to be raised
C. Estimated budget by funding source (use appropriate categories depending
on project) :
PLEASE SEE ATTACHED BUDGET
The City of Livermore has given us a 50 year lease on a 1.1 acre parcel of
land.
Salaries and benefits before move-in absorbed by Tri-Valley Haven annual
operating budget. The program services in this new building will be provided
by the direct service staff already employed by Tri-Valley Haven for women.
PROJECT BUDGET (Building)
INCOME
Granted or Pledged:
City of Livermore CDSG (1991-1997)
Clorox
City of Pleasanton (CDSG 1993-1994)
First Presbyterian Church, Livermore
Rotary Foundation
City of Dublin (CDSG 1993-1994)
Dillingham Construction
Sandia Corporation
Card Systems U.S.A.
Individuals and Club
Subtotal to Granted/Pledged
Reauests:
CDSG Pleasanton 35/30
CDSG Dublin 10
370,000
75,000
35,000
30,000
12,500
1 0,000
1 0,000
5,000
5,000
67,133
619,633
65,000
1 0,000
Subtotal Requests 75,000
Other to Be Raised 105,337
800,000*
* $700,000 to complete building, $100,000 operations/program/start-up
Please note some of the funds raised to date could be used towards operating
expenses, not capital.
EXPENSE - BUILDING
Contract
City Fees
Site Improvements and Engineer
Architect
Attorney
Phone Installation
Moving
Continqency
565,000
35,000
26,000
30,000
10,000
5,000
2,000
27.000
700,000
EXPENSE - BUILDING OPERATION AND MAINTENANCE *
Occupancy
Telephone
General Liab. Ins.
Utilities
Janitorial Services
Security Services
Repairs
Office Expense
TOTAL OPERATING
Vear 1
3,000
5,000
2,800
2,400
2,000
1,500
11,967
28,667
Vear 2
3,090
5,150
2,884
2,472
2,060
1,545 .
12,326
29,527
Vear 3
3,245
5,408
3,028
2,596
2,163
1,622
12.942
31,004 = $89,198 (3 Year
Total)
.. MARGARET HACKENBERG, President
1135 Concannon Blvd., #10
Livennore, CA 94550
866-9055 Ext 2127 (W)
447-9112 (H)
.. CONNIE CLARK, Vice President
2457 Farnsworth DrIve
Livennore, CA 94550
443-8046 (H)
786-6897 (W)
782-9315 (FAX)
..PAM CRITCHFIELD, Secretary
401 Hudson Street
Oakland, CA 9461 8
658-4765 (H)
VALERIE RAYMOND, Treasurer
2368 Buena Vista
L1vennore, CA 94550
447-4027 (H)
TRI~VALLEV HAVEN FOR WOMEN
P,Q. Box 2190
Livermore, CA 94551
Tel: (510) 449-5845
Fax: (510) 449-2684
JOANNE ANGVICK
2284 College Avenue
L1vennore, CA 94550
443-1422 (H)
SANDRA BOWERS
1546 Mendocino Road
Livennore, CA 94550
294-2546 (W)
294-1531 (W)
447-1243 (H)
GORDON BURKHART~SCHULTZ
22525 Charlene Way
Castro Valley, CA 94546
423-2907 (W)
889-0193 (H)
447-8242 (FAX)
CLAUDIA J. MARTIN, Esq.
853 Green Ridge Drive #3
Daly City, CA 94014
(415) 992-1641
BOARD OF DIRECTORS
AS OF JANUARY 25,1995
Computer Operations Unit Manager, Provldian
National Corporation
Dean, Health Sciences DivIsion, Chabot College
. Research Attorney, Alameda County Superior Court
Member, League of Women Votersj Past President
Board of Directors Health Care Concerns Committeej
Past President League of Women Voters of
L1vennore/ Amador ValleYj Past Chainnan Alameda
County Board of Supervisors.
Counselor, The Center
Machinist, Sandia National Labj Member Our Saviors
Lutheran Churchj L1vennore Art Association, LAA
Gallery, Wayside Weavers, Bay Area Basket Markers,
Northern California Handweavers.
Executive Director, AID Employmentj Mayors
Committee for the employment of the handicapped
Attorney, self-employedj 3 years Pro-Tern Judge for
Pleasanton, Livermore, Municipal Courtj faculty
member Advocacy Skills Workshop at Stanford Univj
Member of Board of Directors, Writers Resource
Network; Trainer Advocacy Program at USFj Trainer
San Francisco Bar Assoc in Advocacy Skills Program.
IGNACIO MARTINEZ Manager, Laundry Package and Process Division, The
6884 Calle Altamira Clorex Company - Pleasanton; registered Professional
Pleasanton, CA 94566 Engineer; member American Institute of Chemical
847-6230 (W) Engineers; Contributions Committee, Clorex
846-5579 (H) Foundation; member GMA Food Bank Committee.
847-8130 (FAX)
ALICE MAYALL Clinical Psychologist
814 Laguna Street
Livermore, CA 94550
443-6526 (H)
JACQUELINE PLUMMER Human Resource Specialist, Lawrence Livermore Lab
11373 Rampart Drive
Dublin, CA 94568
423-2797 (W)
828-3902 (H)
422-0815 (FAX)
KAROL RUPPENTHAL Consultant - LLNL; Retired Affirmative Action
11416 Winding Trail Lane Programs Manager; retired LLNL; BS, Letters and
Dublin, CA 94568 Science, University of Wisconsin; MP A, Cal State
423-1718 (W) Tues & Thurs Hayward; JD, John F. Kennedy University.
828- t 660 (H)
ELIZABETH SCHMllT SelVes on Boards of Dublin Unified School District and
8358 Cypress Court Tri-Valley ROP; Legal Secretary, Cheng & Campanile
Dublin, CA 94568
829-0693 (W)
828-3892 (H)
829-4703 (FAX)
CINDY WILLIAMS Advisory Board member - California State University,
P.O. Box t t 82 Hayward
Pleasanton, CA 94566
462-5667 (H)
GLORIA J. VEOH .. Human Resources Manager, Fujitsu Personal Systems,
t 626 Vancouver Way Inc.
Livermore, CA 94550
..(408) 764-9423 (W)
447-0462 (H)
(TVH-BRD)
TRI- VALLEY HAYEN FOR WOMEN
REPORT ON FINANCIAL SIA TEMENTS
FOR TIlE YEAR ENDED JUNE 30, 1994
~
PATEL & CRUZ
Certified Public "'ccount~nts
TRI.V ALLEY HAYEN FOR WOMEN
T ABLE OF CONTENTS
INDEPENDENT AUDITORS' REPORT
PAGE
1
FINANCIAL STATEMENTS:
Balance Sheet
Statement of Support, Revenue and Expenses and Changes in Fund
Balances
Statement of Functional Expenses
Notes to Financial Statements
2
3
4
5-8
SUPPLEMENTARY INFORMATION
Combined Statements of Support, Revenue, Expenses and
Changes in Fund Balances 9
Statement of Expenditures for County of Alameda Grant 10
INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF FEDERAL
AWARDS 11
SCHEDULE OF FEDERAL AWARDS 12
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL
STRUCTURE BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING
STANDARDS 13-14
INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL
STRUCTURE USED IN ADMINISTERING FEDERAL AWARDS 15-17
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH
LAWS, REGULATIONS, CONTRACTS AND GRANTS BASED ON
AN AUDIT OF FINANCIAL 5T A TEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUnmNG STANDARDS 18
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH
GENERAL REQUIREMENTS APPLICABLE TO FEDERAL AWARDS
PROGRAMS 19
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH
SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR PROGRAM
TRANSACTIONS 20
FINDINGS AND RECOMMENDATIONS 21
STATUS OF PRIOR YEAR FINDINGS 22
[5Jp
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PATEL & CRUZ
Certified Public Accountants
2101 Webster Street, Suite 16;0
Oakland, California 94612
Telephone: (510) 452-5051
Facsimile: (510) 452.}432
INDEPENDENT AUDITORS' REPORT
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the accompanying balance sheet of Tri-Valley Haven for Women (a Nonprofit
Organization) as of June 30, 1994, and the related statement of support, revenue and expenses
and changes in fund balances and statement of functional. expenses for the year then ended.
These financial statements are the responsibility of Tri-Valley Haven for Women's
management. Our responsibility is to express an opinion on these financial statements based on
our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position of Tri-Valley Haven for Women as of June 30. 1994 and the
results of its operations for the year then ended in conformity with generally accepted
accounting principles.
Our audit was made for the purpose of forming an opinion on the basic financial statements of
Tri-Valley Haven for Women taken as a whole. The accompanying supplementary information
is presented for purposes of additional analysis and is not a required part of the financial
statements. The information in that schedule has been subjected to the auditing procedures
applied in the audit of the basic financial statements, and in our opinion, is fairly stated in all
material respects in relation to the financial statements taken as a whole.
{?~ r~
Oakland, California
August 29, 1994
I .
TRI~V ALLEY HAVEN FOR WOMEN
BALANCE SHEET
JlJ1'.'E 30. 1994
CWTent Funds Total Capital
Unrestricted Restricted Current Plant Campaign
Fund Fund Funds Fund Fund Total
ASSETS
Current Assets:
Cash $ 104,947 $ 1.100 $ 106,147 $ 22,989 S 101.733 S 230.869
Grants Receivable (Note 3) 24.544 24,544 330 24,874
Other Assets 11,437 11.437 14,009 25,446
Total Current Assets 116,384 25.744 142,128 37,328 101.733 281,189
Land, Buildings and Equipment (Note 1)
Land 30,655 30,655
Building 122,618 122.618
Capital Improvements 140,917 140,917
Office Equipment 37,923 37,923
Furniture and Appliances 37.271 37,271
Tools 2,763 2,763
Construction in Progress (Notes 1 & 10) 129,480 24,117 153,597
Total Land, Buildings and Equipment 501,627 24,117 525.744
Less Accumulated Depreciation 241,188 241,188
Net Land, Buildings and Equipment 260,439 24.117 284.556
Total Assets $ 116,384 $ 25.744 $ 142,128 S 297,767 S 125.850 $ 565.745
Liabilities and Fund Balances
Current Liabilities:
Accounts Payable $ 3,374 $ 5,345 $ 8,719 $ 95 $ 425 $ 9,239
Accruals 15,310 15,310 15.310
Deferred Revenue (Note 4) 20,381 20,381 1,000 21,381
Total Current Liabilities 18,684 25,726 44,410 1.095 425 45,930
Fund Balances:
Designated (Note 5) 60,000 60,000 60,000
Undesignated 37,700 18 37,718 296,672 125,425 459,815
Total Fund Balances 97,700 18 97,718 296,672 125.425 519,815
Total Liabilities and Fund Balances $ 116.384 $ 25.744 S 142,128 S 297,767 S 125,850 S 565.745
The accompanying notes are an integral part of these fmancial statements.
2
TRl-VALLEYHAVEN FOR WO:MEN
STATEl\IENT OF SUPPORT, REVENUE AND EXPENSES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30. 1994
Current Funds Total Capital
Unrestricted Restricted Current Plant Campaign
Fund Fund Funds }-und Fund Total
Public Support and Revenue:
Public Support (Note 6) $ 243,855 S 347,016 $ 590,871 $ $ 73,897 S 664,768
Revenue 3,727 13.145 16.872 1.710 18.582
Total Public Support and Revenue 247.582 360.161 607,743 75,607 683.350
Expenses:
Wages and Benefits 205,896 253,989 459,885 459,885
Housing 2,025 27,014 29,039 29.039
Program Services 2,235 43.841 46,076 46.076
Fund Raising 11,056 11,056 6 11,062
Office Expenses (Note 7) 17,538 19.781 37,319 7,984 45.303
Depreciation 28.687 28.687
Total Expenses 238,750 344.625 583,375 28.687 7,990 620,052
Excess (Deficiency) of Public Support and
Revenue Over Expenses 8,832 15,536 24,368 (28,687) 67,617 63,298
Fund Transfers for Capital Acquisitions and
Improvements (15,518) (15,518) 15,518
Fund, Balances, June 30, 1993 88.868 88,868 309,841 57,808 456.517
Fund Balances, June 30, 1994 $ 97,700 S 18 $ 97.718 $ 296,672 $ 125,425 S 519.815
The accompanying notes are an integral part of thes.:: financial statements.
3
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TRI- VALLEY HAVEN FOR WOMEN
NOTES TO FINANCIAL Sf A TEMENTS
JUNE. 30. 1994
General
Tri-Valley Haven for Women (the Haven), a non-profit California Corporation
incorporated June 21, 1977, is engaged in activities which primarily provide
emergency shelter for women and their children who are victims of domestic
violence, sexual assault, and other crisis situations. The Haven also provides a
variety of supplemental services ranging from counseling services to health and
social welfare services.
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accountine
The accounts of the Haven are organized on the basis of funds, each of which is
considered to be a separate accounting entity. The operations of each fund are
accounted for by providing a separate set of self-balancing accounts which
comprise its assets, liabilities, fund balance, revenues, and expenditures. Capital
Campaign fund is used to account for capital activities and operating costs for
Community service building.
Basis of accountin~
The accrual basis of accounting is followed for each fund, except for federal and
state grantors requiring an accounting on a cash basis. For fiscal year end June 3D,
1994 these were FESG, CDBG, HCD and ESP.
Land. Buildinl!. and Equipment
Land, building and equipment of the Haven are recorded at cost or fair market
value when donated. Construction in progress is recorded at cost. Assets with a
unit cost of $250 or more and with a useful life of more than one year are
capitalized. Buildings and equipment are depreciated on a straight line basis over
their estimated useful lives which range from 5 to 20 years. Uses of operating
funds for equipment are accounted for as transfers to the equipment fund.
Proceeds from the sale of equipment are transferred to' the current unrestricted
fuoo. '
Donated Services
No amounts have been reflected in the financial statements for donated services
because no objective basis is available to measure the value of such services;
however. a substantial number of volunteers have donated significant amounts of
their time, over 11,000 hours, in the Haven's program services and in its fund-
raising campaigns.
5
NOTE 2 ~ INCOME TAXES
The Haven is exempt from federal income and California Franchise taxes under
501(c)3 of the Internal Revenue Code and 23701(d) of the Revenue and Taxation
Code of California. Accordingly, no tax provision has been made.
NOTE 3 - GRANTS RECEIVABLE
The -composition of the grants receivable is as follows:
ESP XI Contract #93-ESP-ll06
Livermore CDBG Program Contract
OOPDV Contract #DV93081018
OCJPSA Contract #RC93131018
Pleasanton HCn Capital Contract
$ 3,653
778
7,849
12,264
330
$ 24.874
NOTE 4- DEFERRED REVENUE
The composition of deferred revenue is as follows:
Benefit Guild of the East Bay
Gift Fund for Residents
Morris Stulsaft Foundation
City of Livermore In Lieu Fees
Tim Baird Memorial fund
Kaiser Foundation
Sexual Assault Funds
Kiwanis Club
Tri-Valley Community Fund
Valley Times Holiday Fund
$ 2,791
745
4,344
1,000
3,970
2,044
419
1,000
4,600
468
$ 21.381
NOTE 5 - DESIGNATED FUND BALANCE
The Board of Directors has designaterl $60,000 of the current fund's unrestricted
cash as an emergency Cll,perations reserve.
NOTE 6 - RESTRICTED FUND PUBLIC SUPPORT
Included in publ ic sUlPport under the restricted fund are the following other
restricted revenues:
City of Livermore In Liieu Fees
Benefit Guild of the EalSt Bay- Adult Counseling
GA TX Corporation - f"(Or Maintenance Salary
Kaiser Foundation - fort Community Educator
$ 4,550
259
2,000
2,956
6
Target Stores
Morris Stulsaft Foundation - for Community Educator
The Clorox Company
Gift Fund for Residents/Children
Valley Times Santa Fund - for client assistance
Sexual Assault - FeeslDonations
Second Stage Funds -Non-capital items
Total Other Restricted Revenues
3,000
655
300
4,052
3,333
10,336
2.736
S 34.177
NOTE 7 - OFFlCE EXPENSES
Included in office expenses is an accrual of $6,850 for audit fees payable for the
June 30, 1994 financial statements. This fee' is accrued as allowed by grantor
agencies, even though a portion of these services will be performed in the
subsequent period. This is not in accordance with generally accepted accounting
principles but is not considered material in relationship to the Haven taken as a
whole. The Haven will continue to accrue audit fees for future fiscal years due to
current government grant requirements.
NOTE 8 - OTHER INFORMATION
Program statistics for the fiscal year ended June 30, 1994 include, but are not
limited to the following services:
Rape Crisis Center
2,483 Crisis calls
6,942 Hours of counseling and advocacy
168 Presentations to over 5,836 people, the
majority (142 presentations) to local schools
156 Women and children sheltered
5,231 Nights of shelter
4,650 Hours of counseling and advocacy
16,267 Meals
1,790 Units of transportation
226 Survivors and significant others
Hotline
. Community Services
Community Education.
Domestic Violence Shelters
. NOTE 9 - COMPENSATED ABSENCES
Employees of the Haven are entitled to paid vacation. It is impracticable to
estimate the amount of compensation for future absences, and. accordingly, no
liability has been recorded in the accompanying financial statements. The Haven's
policy is to recognize the costs of compensated absences when they are actually
paid to employees.
7
'-
NOTE 10- CONSTRUCTION IN PROGRESS
On October 30, 1993 the second shelter building, still under construction, was
flooded when a sub-contractor turned on the water to the ceiling sprinkler system
(required by the City fire code) before the system had been pressure tested.
Consequently 1,200 gallons of water flooded the building before it was discovered.
To date, a satisfactory settlement with the contractor, his insurance company and
the insurance company of Tri-Va11ey Haven for Women has not been reached. To
provide adequate bed space to meet -grant requirements, Tri-Valley Haven r~uted a
house on' February 1, 1994 to use as a temporary shelter until the damaged
building is repaired. Again, due to City fire codes, only 6 clients may be housed
in this house. which is half of the bedspace available in the damaged building. A
firm of attorney's is retained to provide pro-bono legal presentation on behalf of
Tri-Valley Haven for Women in order to reach a settlement.
The community building construction has been delayed; additional funds are
needed to begin construction and a bank loan needed for construction could not be
obtained until the flooded shelter is repaired. Construction has been rescheduled
for winter of 1994/1995. The costs incurred to date include architect and
engineering fees. advertising for bid, and permit fees.
8
St.!">:)T.EMENTARY Th'FORMATION
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TRI- V ALLEY HAYEN FOR WOMEN
STATEMENT OF EXPENDITIJRES FOR COUNTY OF ALAMEDA GRANT
DOMESTIC VIOLENCE CENTER ACT - D.V.C.A.
FOR THE YEAR EI'.'DED.TUNE 30. 1994
CONTRACT I\'UMBER
CONTRACT PERIOD
CONTRACT AMOUNT
EXPENDITIJRES
C-93-0996
July I, 1993 - June 30, 1994
$40,000
Salaries
Federal Payroll Tax (FICA)
Unemployment Tax
Workman's Compensation Ins.
Medical Insurance
Utilities
Maintenance & Repair
Security Contracts
CI ient Emergency Funds
Client Telephone Expense
Adult Therapy Supplies
Travel & Mileage
Rent
Office Supplies
Postage
Telephone Expense - Office
Office Maintenance Contracts
Office Equipment Repair
Mileage - General
Parking & Tolls
Miscellaneous
10
$ 32,772
2,507
157
1,350
1,737
195
135
29
13
241
16
373
40
34
86
3
91
140
31
2
48
$ 40,000
[S]
PATEL & CRUZ
Certified Public AccountantS
2101 Webster Street, Suite 1650
Oakland. California 94612
Telephone: (510) 452.5051
Facsimile: (510) 452+32
INDEPE~UEr-.l AUDITORS' REPORT ON SCHEDULE OF FEDERAL AWARDS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) for the year ended June 30, 1994, and have issued our report thereon dated
August 29, 1994. These financial statements are the responsibility of Tri-Valley Haven for
Women's management. Our responsibility is to express an opinion on these financial
statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, and
Government Auditing Standards, issued by the Comptroller General of the United States.
'Dose standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the basic
tinancial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the basic financial statements of
Tri-Valley Haven for Women taken as a whole, The accompanying Schedule of Federal
A wards is presented for purposes of additional analysis and is not a required part of the basic
financial statements. The information in that schedule has been subjected to the auditing
procedures applied in the audit of the basic financial statementS and, in our opinion, is fairly
presented in all material respects in relation to the basic financial statements taken as a whole.
p ~ ., fA-.. OZ.
Oakland, Califorma
August 29, 1994
11
TRI-VALLEYHAVENFOR WOMEN
SCHEDULE OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30. 1994
FEDERAL GRANTORIPASS-TIiROUGH
GRA~'TORfPROGRAM TITLE
Federal
CFDA
Number
Pass-
Through
Grantor's
Numher
Program
or Award
Amount
Revenue
RecOl!nizcd
Disbursemenl'ii
Expenditures
1\fCNOR PROGRAMS
U.S. Deoartment of Housinll and Urban Develooment
Passed through City of Livermore
Community Development Block Grant
14.218 B.90-MC-Q66-0041 $ 116,000 S 34.973
S 34,973 *
Passed through Alameda County
Passed through City of Pleasanton
Community Development Block Grant
14.218 B-90-UC-Q6...QOO1
13,689
129,689
13,387
48,360
13.387
48,360
Passed through State of California
Passed through City of Livermore
Federal Emergency Shelter Grant
14.231 B-90-MC-066-0041
38,769
38.769
38,769
U.S. Deoartment of Justice
Passed through State of California
Office of Criminal Justice Planning
Victims of Crimes Act-Sexual Assault Program 16.575 90- V A-GX-0006 25,671 25.671 25,671
Victims of Crimes Act-Sexual Assault Program 93.991 90- V A-GX-0006 16,435 16,435 16.435
Victims of Crimes Act-Domestice Violence Program 93.671 90-V A-GX-0006 85,000 85,000 85,000
Federal Emen!encv Man82ement AllenCY
PllSsed through United Way of America
Feder:al Emergency Management Food and
Shelter Prognm 1994 83.523 N/A . 10,250 10,250 10.250
Shelter Program 1993 . 83.523 N/A 9.250 9,250 9.250
19.500 19.500 19,500
TOTAL S 315.064 S 233,735 S 233,735
* The money remaining in this grant is being held pending construction of the community building.
12
, .
- ~!J: 'I"O~'F>.W' 1..,,~.
~
PATEL & CRUZ
Certified Public AccountantS
2101 Webster Street, Suite 1650
Oakland, California 94612
Telephone: (510) 452.5051
Facsimile: (510) 452.3432
IfII'DEPEi'l'DENT AUDITORS' REPORT ON THE Il'i'TERNAL
CO~'TROL STRUCTIJRE BASED ON AN' AUDIT OF FINANCIAL STATEMENTS
PERFORMED TN ACCORDANCE WIlli GOVERNMEl\'T AUDITING STANDARDS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) as of and for the year ended June 30, 1994, and have issued our report thereon
dated August 29, 1994.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement.
In planning and performing our audit of the financial statements of Tri-Valley Haven for
Women for the year ended June 30, 1994, we considered its internal control structure in order
to determine our auditing procedures for the purpose of expressing our opinion on the
financial statements and not to provide assurance on the internal control structure.
The management of Tri-Valley Haven for Women is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and
judgments by management are required to assess the expected benefits and related costs of
internal control structure policies and procedures. The objectives of an internal control
structure are to provide management with reasonable,. but not absolute, assurance that assets
are safeguarded against loss from unauthorized use or disposition, and that transactions are
executed in accordance with management's authorization and recorded properly to permit the
preparation of financial statements in accordance with generally accepted accounting principles.
Because of inherent limitations in any internal control structure, errors or irregularities may
nevertheless occur and not be detected. Also, projection of any evaluation of the structure to
future periods is subject to the risk that procedures may become inadequate because of changes
in conditions or that the effectiveness of the design and operation of policies and procedures
may deteriorate.
For the purpose of this repo~ we have classified the significant internal control structure
policies and procedures used in the following categories:
Accountin~ Controls:
Billings and Receivable
Cash Receipts
Accounts Payable
Cash Disbursements
I3
Payroll
Property and Equipment
General Ledger
For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant policies and procedures and whether they have been placed in
operation, and we assessed control risk.
Our consideration of the internal control structure would not necessarily disclose all matters in
\he internal control structure that might be material weaknesses under standards established by
the American Institute of Certified Public Accountants. A material weakness is a condition in
which the design or operation of one or more of the internal control structure elements does
not reduce to a relatively low level the risk that errors or irregularities in amounts that would
be material in relation to the financial statements being audited may occur and not be detected
within a timely period by employees in the nonnal course of perfonning their assigned
functions. We noted no matters involving the internal control strllcture and its operation that
we consider to be material weaknesses as defined above. .
This report is intended for the infonnation of Board of Directors, management, and grantor
agencies. However, this report is a matter of public record. and its distribution is not limited.
p~ 'I' bv-
Oakland. Calir4ia
August 29, 1994
14
I .
[5J
PATEL & CRUZ
Certified Public Accountants
Telephone; (510) 452.5051
Facsimile; (510) 452.3432
2101 Webster Street, Suite 1650
Oakland, California 94612
INDEPEr-,'DEr--.'T AUDITORS I REPORT ON THE INTER.i~AL
CONTROL STRUCTURE USED IN
ADMIT\1STERIi'i'G FEDERAL A WARDS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) as of and for the year ended June 30, 1994, and have issued our report thereon
dated August 29, 1994.
We conducted our audits in accordance with generally accepted auditing standards; Government
Auditing Standards, issued by the Comptroller General of the United States; and Office of
Management and Budget (OMB) Circular A-133, Audits of Institutions of Higher Education
and Other Nonprofit Institutions. Those standards and OMB Circular A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement.
In planning and performing our audits for the year ended June 30, 1994, we considered Tri-
Valley Haven for Women's internal control structure in order to determine our auditing
procedures for the purpose of expressing our opinions on Tri-Valley Haven for Women's
financial statements and to report on the internal control structure in accordance with OMB
Circular A-133. This report addresses our consideration of internal control structure policies
and procedures relevant to compliance with requirements applicable to federal programs. We
have addressed policies and procedures relevant to our audit of the financial statements in a
separate report dated August 29, 1994.
The management of Tri-Valley Haven for Women is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and
judgments by management are required to assess the expected benefits and related costs of
internal control structure pol icies and procedures. The objectives of an internal control
structure are to provide management with reasonable, but not absolute, assurance that assets
are safeguarded against loss from unauthorized use or disposition, that transactions are
executed in accordance with management's authorization and recorded properly to permit the
preparation of financial statements in accordance with generally accepted accounting principles,
and that federal awards programs are managed in compliance with applicable laws and
regulations. Because of inherent limitations in any internal control structure, errors,
irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also,
projection of any evaluation of the structure to future periods is subject to the risk that
procedures may become inadequate because of changes in conditions or that the effectiveness
of the design and operation of pOlicies and procedures may deteriorate.
15
For the purpose of this report, we have classified the significant internal control structure
policies and procedures used in administering federal programs in the following categories:
Accountimr Aoolications:
Billings and Receivable
Cash Receipts
Accounts Payable
Cash Disbursements
Payroll
Property and Equipment
General Ledger
General Requirements:
Political Activity
Civil Rights
Cash Management
Federal Financial Reports
Allowable Costs/Cost Principles
Drug-Free Workplace
Administrative Requirements
Specific ReQuirements:
Type of Services Allowed or Not Allowed
Eligibility
Federal Financial Reports and Claims for Advances and Reimbursements
Cost Allocation
Special Tests and Provisions
Matching, Level of Effort, or Earmarking
For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant policies and procedures and determined whether they have been
placed in operation, and we assessed control risk.
During the year ended June 30, 1994, Tri-Valley Haven for Women had no major prografl'l.5
and expended 100 percent of its total federal awards under the following nonmajur programs:
Community Development Block Grant
Victims of Crime
Emergency Shelter
Emergency Management Food and Shelter Program
We performed tests of controls, as required by OMB Circular A-B3, to evaluate the
effectiveness of the design and operation of internal control structure policies and procedures
that we considered relevant to preventing or detecting material noncompliance with specific
requirements, general requirements, and requirements governing claims for advances and
reimbursements and amounts claimed or used for matching that are applicable to the
16
aforementioned nonmajor programs. Our procedures were less in scope than would be
necessary to render an opinion on these internal control structure policies and procedures.
Accordingly, we do not express such an opinion.
Our consideration of the internal control structure policies and procedures used in
administering federal awards would not necessarily disclose all matters in the internal control
structure that might constitute material weaknesses under standards established by the
American Institute of Certified Public Accountants. A material weakness is a condition in
which the design or .operation of one or more of the internal control structure elements does
not reduce to a relatively low level the risk that noncompliance with laws and regulatil)ns that
would be material to a federal awards program may occur and not be detected within a t:mely
period by employees in the normal course of performing their assigned functicns. We noted
no matters involving the internal control structure and its operations that we consider to be
material weaknesses as defined above.
This report is intended for the information of Board of Directors, management, and grantor
agencies. However, this report is a matter of public record, and its distribution is not limited.
~
p~ r' /Iv-
Oakland, CalifOla
August 29, 1994
17
[5]
PATEL & CRUZ
Certified Public Accountants
2101 Webster Street, Suite 1650
Oakland, California 94612
Telephone: (510) 452.5051
Facsimile: (510) 452-3-i32
I~l)EPENDENT Aul)ITORS' REPORT ON COMPLIANCE WITH LAWS,
REGULATIONS, CO~'TRACTS AI....'!) GRA!'ITS BASED ON A1'l AUDIT OF
FINANCIAL Sf A TEMENTS PERFORMED IN ACCORDA1"lCE
WITH GOVERNMENT AUDITING STANDARDS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) as of and for the year ended June 30, 1994, and have issued our report thereon
dated August 29, 1994.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Staruiards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement.
Compliance with laws, regulations, contracts and grants applicable to Tri-Valley Haven for
Women is the responsibility of Tri-Valley Haven for Women's management. As part of
obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we performed tests of Tri-Valley Haven for Women's compliance with certain
provisions of laws, regulations, contracts, and grants. However, the objective of our audit of
the financial statements was not to provide an opinion on overall compliance with such
provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, Tri-Valley Haven for
Women complied, in all material respects, with the provisions referred to in the preceding
paragraph. With respect to items not tested, nothing came to our attention that caused us to
believe that Tri-Valley Haven for Women had not complied, in all material respects, with those
provisions.
This report is intended for the information of Board of Directors, management and grantor
agencies. However, this report is a matter of public record. and its distribution is not limited.
pp.,/# 0' t4 kB
Oakland, California
August 29, 1994
18
[S]
PATEL & CRUZ
Certified Public Accountants
2101 Webster Street, Suite 1650
Oakland. California 94612
Telephone: (510) 452.5051
Facsimile: (510) 452-3-43L
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE \VITII GENERAL
REQUIREMENTS APPLICABLE TO FEDERAL AWARDS PROGRAMS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) as of and for the year ended June 30, 1994, and have issued our report thereon
dated August 29, 1994.
We have applied procedures to test Tri-Valley Haven for Women's compliance with the
following requirements applicable to its federal programs, which are identified in the
accompanying schedule of federal awards, for the year ended June 30, 1994:
Political Activity
Civil Rights
Cash Management
Federal Financial Reports
Allowable Costs/Cost Principles
Drug-Free Workplace Act
Administrative Requirements
Our procedures were limited to the applicable procedures described in the Office Management
and Budget's Compliance Supplement for Audits of Institutions of Higher Learning and Other
Non-Profit Institutions. Our procedures were substantially less in scope than an audit, the
objective of which is the expression of an opinion on Tri-Valley Haven for Women's compliance
with the requirements listed in the preceding paragraph. Accordingly, we do not express such
an opinion.
With the respect to the items tested, the results of our procedures disclosed no material instances
of noncompliance with the requirements listed in the second paragraph of this report. With
respect to items not tested, nothing came to our attention that caused us to believe that Tri-
Valley Haven for Women had not complied, in all material respects, with those requirements.
This report is intended for the information of Board of Directors, management and grantor
agencies. However, this report is a matter of public record, and its distribution is not limited.
{J p..Mh- r" f4-
Oakland, Califo~
August 29, 1994
19
[5J
PATEL & CRUZ
Certified Public Accountants
Telephone: (510) 452-5051
Facsimile: (510) 452-3432
2101 Webster Street, Suite 1650
Oakland, California 94612
INDEPENDENT AUDITORS' REPORT ON COMPLIAl'iCE WITH SPECIFlC
REOUlREMEl",'TS APPLICABLE TO NOl\~1AJOR PROGRAM TRANSACTIONS
The Board of Directors
Tri-Valley Haven for Women
Livermore, California
We have audited the financial statements of Tri-Valley Haven for Women (a Nonprofit
Organization) as of and for the year ended June 30, 1994 and have issued our report thereon
dated August 29, 1994.
In connection with our audit of the financial statements of Tri-Valley Haven for Women, and
with our consideration of Tri-Valley Haven for Women's internal control structure used to
administer federal programs, as required by the Office of Management and Budget (OMB)
Circular A-B3, Audits of Institutions of Higher Education and Ocher Nonprofit Institutions,
we selected certain transactions applicable to certain nonmajor federal programs for the year
ended June 30, 1994. As required by OMB Circular A-B3, we performed auditing procedures
to test compliance with the requirements governing types of services allowed or not allowed;
special tests and provisions; eligibility; matching, level of effort, or earmarking; reporting;
financial reports and claims for advances and reimbursements; and amounts claimed or used for
matching that are applicable to those transactions. Our procedures were substantially less in
scope than an audit, the objective of which is the expression of an opinion on Tri-Valley Haven
for Women's compliance with these requirements. Accordingly, we do not express such an
opinion.
With respect to the items tested, the results of those procedures disclosed no material instances
of noncompliance with the requirements listed in the preceding paragraph of this report. With
respect to items not tested, nothing came to our attention that caused us to believe that Tri-
Valley Haven for Women had not complied, in all material respects, with those requirements.
This report is intended for the information of Board of Directors, management and grantor
agencies. However, this report is a matter of public record, and its distribution is not
limited .
P I"-4C y~,
Oakland, CalifoqS1a
August 29, 1994
20
TRI- VALLEY HAYEN FOR WOMEN
SUMMARY OF FlNDINGS Ar-.rn RECOMMENDATIONS
There are no findings or recommendations in the current year.
21
TRI. V ALLEY HAYEN FOR WOMEN
Sf A TUS OF PRIOR YEAR FINDINGS
.JUNE 30. 1994
There were no findings and recommendations in either internal controls or compliance in the
prior year.
22
RECEIVED MAR 0 8 1994
[ P & c] f.;;,J,; ;Ub~ AS:O~~n~
2101 Webster Street, Suite 1650
Oakland, California 94612
Telephone: (510) 452-5051
Facsimile: (510) 452-3432
March 7. 1994
Ms. Helen Meier
Executive Director
Tri-Valley Haven for Women. Inc.
P.O. Box 2190
Livermore. CA 94551-2190
Dear Ms. Meier:
In connection with a proposal you are submitting we write to conftrm the following:
a) We have provided and are currently providing Audit services to the County of
Alameda.
b) We are familiar with and conform to the provisions of Section 87100 et. seq.
of the Government Code of the State of California and we are not aware of any
facts which constitute a violation of any said sections.
c) We are Certified Public Accounting firm duly licensed under the authority of
the California State Department of Consumer Affairs. We are members of the
American Institute of Certifted Public Accountants (AlCP A) and the California
State Society of Certified Public Accountants and are familiar with the rules
and regulations upon which our profession operates as well as the
pronouncements and audit standards promulgated by the AICP A.
d) Our ftrm meets the independence standards of the GAD, and we are familiar
with the audit standards of the General Accounting Office as contained in
Government Auditing Standards. (1988 revision) issued by the Comptroner
General of the United States.
e) We have no interest in Tri- Valley Haven for Women, Inc. in appearance or in
fact to impair our independence.
If you have any questions please call us at (510) 452-5051.
rely, ~~,
. :;", ,:'/ ~...~
.....'.;.,.;:
~. .
3.
ALAMEDA COUNTY HOUSING &; coHHUNITY DEVELOPHENT
PRO.7ECT APPLICATION FoRM
1995-96 PROGRAM YEAR
ORGANIZATION: City Of Dublin Planoinl!' Department
ADDRESS: 100 Civic Plaza, Dublin, CA 94568
PROJECT TITLE: Dublin Minor Home Repair Program
ACTIVITY NAME' Rehabilitation - Privately owned residential
DESCRIPTION: ~ti.nor home repairs on e:cistinl!' units '; n . Th lh 1; r'I.
for home repairs and o\ner rehabilitation 1
GoALS ~ OBJECTIVES' ~ To complete approximatelY 1()-16 minor home repair
projects, two mini-loans and two owner rehabilitation ro 'ects to
benefit. low and moderate income households in Dublin.
mini-1Mn~
1.
2.
4.
s.
~
6.
SCHEDULE _ List major benc~~arks in the development and imPlementation of
project. Include expected completion date. {For example, project survey
and design, acquisition, con,t:uction-start, constrUctioo-coopletion.l
7.
~
=
8. 1.0,'."0000 Ten.'" !lanning Direct"" ...2"/%
subm.tted BV Title D~~
.................;.............................................................
~
(:o~ ECD Use only)
pROJECT I:
SECTION:
APPROVED BY
DATE
AUTHORIZATION
ON FILE
A.I.{!ND~NTS
~roaram Manaaer
Budqet/Accountinc
John N. Sheoherd
~doloh Hartinelli
ECDAC Advisorv C=,,~itteQ
grban County TAC
Board of suoervisors
EXHIBIT B-7
. .
9. PROJECT BENEFIT
A. Identify census tract(s) citywide and block area/service area that
the project is serving, if applicable. Use Preliminary 1990 U.S.
Census Data, if possible. 4502/4503/4504/4505
Block Area/Service Area Hap - (Attach map with clearly identified
boundaries of areas to be served and/or benefited from project.)
B. Identify project beneficiaries within service area.
Total number of persons (P) or households (HE):
x.~
Number of low and mocerate income persons or households
(income les8 than 80 percent of county median):
y. 12.92
Percent of low and moderate income persons or households.
(y divided by x and converted to \):
C. ..' Source(s) of data: 1980 & 1990 U.S. Census
19%
Prelim 1990 US Census Data
Percentage represents estimate based on previous Special Census Data.
10. IF CDBG FUNDED, PROJECT ~ETS ~1ICH NATIONAL OBJECTIVE AS DEFINED IN CDBG
REGULATIONS:
A.
Benefits low and macerate income households:
( )Area ( )Limitec. Clientele ~Housing
x
)Jobs
B. Aids in the prevention or elL~ination of slums or
blight
C. Heets regulatory prcvlslon for an activity designed
to meet a co~muni~y cevelopment need having a
particular urgency
11.
TOTAL NUMBER ~_~ CLASSIF!CATION OF STAFF NEEDED:
o
12.
CHANGES IN ST~3F NEEDS (+/-) FROM 1992/93:
o
o
13.
UNUSUAL SERVICES & SUPPLIES NEEDED:
14. NEW EQUIPMEN?:
(EXPLANATION) :
Nooe
15.
OTHER NEEDS:
None
..
r.
16. BUDGET PROJECTION:
A.
Estimated total cost of project:
$ 1q.202
B.
Estimated funding f~om all sources:
>.ooroved
Source #1. CDBG funds re01ested 1994/95
$ 19,292
$
$
Source :2.
Source #3.
NOTE: Sum of Source #1-3 should equal ~16a" above.
c. Estimated budget by fu:-.ding source (use appropriate categories
depending on project):
Funding Funding
Source .. Source ~
"..
1- Design/Engineering S S
2. Property Acquisition S S
3. construction contracts
(Rehab, Land Prep. ) S 10.20') S
4. Staff Salaries & Benefits S S
5. office Expenses S S
6. contract services S S
7. Relocation Ex;:en::es S S
8. S S
9. S S
10. S 5
Totals S 19:.2?2 S
; ~.