HomeMy WebLinkAboutItem 4.02 Operational Area Part
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: , - 8"9~
SUBJECT
PREPARED BY
Operational Area Participation
Rose Macias, Community Safety Assistant
EXHIBITS ATTACHED 1) Resolution Adopting Operational Area Agreement
RECOMMENDATIO~oPt Operational Area Agreement
FINANCIAL STATEMENT: There is no cost associated with this agreement.
DESCRIPTION : As a result of the 1991 East Bay Hills fire storm, State Senator Nicholas Petris
sponsored legislation that establishes a standardized emergency management system, or SEMS, in California.
An important component of SEMS is the Operational Area, defined as:
An intermediate level of the state emergency services organization, consisting of a
county and all political subdivisions within the county area [California Government
Code, Sec. 8559(b)].
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Recent State regulations assigned responsibility for developing the Operational Area emergency management
organization to the local board of supervisors. In January of 1995, the Alameda County Board of Supervisors
accepted the recommendations of a task force formed to implement an Operational Area.
Attached is the agreement adopted by the Board of Supervisors. It establishes a cooperative effort with the
following features:
· It is a partnership for exchanging disaster intelligence, mutual aid requests, and resource requests
in emergencies;
· It allows for cooperative training and exercises;
· No monetary compensation is required of participants to be members of the new organization;
· The State's SEMS regulations and guidelines will guide the policies and procedures of the new
organization;
· The Sheriff/Director of Emergency Services is the Operational Area Coordinator responsible for
assuring the representation of all affected jurisdictions in decision making before, during, and
after a disaster occurs; and
· A representational OpArea Council is established to review and approve policies and procedures
for the new organization and serve as Alameda County's Civil Defense and Disaster Council.
Recent disasters have shown us that interagency coordination is crucial to the successful response to disasters.
The City of Dublin's participation in the Operational Area emergency management organization is a key step to
that goal.
Staff recommends that the City Council adopt the attached resolution adopting the Agreement for Participation
in Alameda County Operational Area Emergency Management Organization.
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COPIES TO:
CITY CLERK
FILE~
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Resolution No. _95
A RESOLUTION OF THE CITY COUNCIL
of the CITY OF DUBLIN
ADOPTION OF AGREEMENT FOR PARTICIPATION IN THE ALAMEDA
COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT
ORGANIZATION
WHEREAS, the potential for a major catastrophe due to natural or human-caused
disaster causes all government entities within Alameda County to be prepared to share
resources and information among themselves as well as with the State of California in
order to protect public welfare; and
WHEREAS, a greater efficiency and disaster preparedness, response, recovery, and
mitigation can be achieved by joining the efforts of the County of Alameda, other cities,
special districts, and other public benefit non-profit corporations together in pre-disaster
agreements; and
WHEREAS, the California Emergency Services Act makes reference to the "operational
area" and defines it as "an immediate level of the state emergency services organization"
created to perform extraordinary functions for local governments within a county area
such as strengthening mutual coordination, providing a focal point and conduit for
disaster information, and assisting in the efficient management of resources.
NOW, THEREFORE, BE IT RESOLVED, that the City of Dublin adopts the attached
Agreement for Participation in Alameda County Operational Area Emergency
Management Organization, as it was approved by the Alameda County Board of
Supervisors on January 24, 1995; and
BE IT FURTHER RESOLVED, that the City Manager shall designate, in writing, the
following:
1) Three persons who will be provided training and orientation to the policies and
procedures so that they may represent the City in the Operational Area
Emergency Management Organization; and
2) A line of succession of officials (minimum of three persons) who are
empowered to represent the City in the Operational Area Emergency
Management Organization; and
BE IT FURTHER RESOLVED, that the City Manager shall provide these two lists to the
Alameda County Operational Area Emergency Management Organization within thirty
(30) days of adoption of this resolution.
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PASSED, APPROVED AND ADOPTED THIS
AYES:
NOES:
ABSENT:
ABSTAIN:
Attest:
City Clerk
DAY OF
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MAYOR
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AGREEMENT FOR PARTICIPATION
IN ALAMEDA COUNTY
OPERATIONAL AREA
EMERGENCY MANAGEMENT ORGANIZATION
This Agreement is made this 24th day of January, 1995, by and between the County of
Alameda and the cities, special districts, and other public benefit non-profit corporations
that are parties to this Agreement.
WHEREAS, the potential for a major catastrophe due to natural or man made disaster
causes all government entities within Alameda County to be prepared to share resources
and information among themselves as well as with the State of California in order to
protect public welfare; and
WHEREAS, greater efficiency and disaster preparedness, response, recovery, and
mitigation can be achieved by joining the efforts of the County of Alameda, the Cities,
Special Districts, and other public benefit non-profit corporations together in pre-disaster
agreements; and
WHEREAS, the California Emergency Services Act makes reference to the "operational
area" and defines it as "an intermediate level of the state emergency services
organization" created to perform extraordinary functions for local governments within a
county area such as strengthening mutual coordination, providing a focal point and
conduit for disaster information, and assisting in the efficient management of resources;
THE COUNTY, CITIES, SPECIAL DISTRICTS, AND OTHER PUBLIC BENEFIT NON-
PROFIT CORPORATIONS AGREE AS FOLLOWS:
1. RECOGNITION OF AND PARTICIPATION IN AN OPERATIONAL AREA
EMERGENCY MANAGEMENT ORGANIZATION
The parties to this Agreement recognize an Operational Area, as the term is defined in
the California Emergency Services Act (California Government Code, S 8550 et seq.)
which designates an intermediate level of organization, cooperation, and planning
between public entities within Alameda County boundaries.
The County of Alameda, cities, special districts, and other public benefit non-profit
corporations that are parties to this Agreement shall participate in this organizational
structure which is a partnership for a systematic approach for exchanging disaster
intelligence, mutual aid requests, and resource requests in emergencies and also to
provide emergency preparedness on a day-to-day basis through cooperative training and
exercise activities.
Alameda County Operational Area Agreement
Page 1
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The Operational Area Emergency Management Organization will be the primary contact
point during an emergency in Alameda County for sharing disaster intelligence among
local agencies and between the Operational Area Emergency Management Organization
and state and federal agencies requesting information.
The Operational Area Emergency Management Organization will assist parties to this
agreement share resources before, during, and after an emergency to prepare, respond,
and recover from disasters that strike Alameda County. The Operational Area Emergency
Management Organization will prioritize competing needs according to the policies and
procedures approved by the Operational Area Council.
Each of the parties to this Agreement will designate individuals to be trained to represent
their agency in the Operational Area Emergency Management Organization. The training
will be an orientation on the policies and procedures of the Operational Area Emergency
Management Organization. Each party to this Agreement will also designate, in writing,
a line of succession of officials who are empowered to represent the party to the
Operational Area Emergency Management Organization.
2. CONSIDERATION
The consideration under this Agreement is the mutual advantage of protection afforded
to each of the parties to this Agreement. There shall not be any monetary compensation
required from any party to another party as a condition of assistance provided under this
agreement, except for reimbursement of direct costs as designated in mutual aid
agreements. Nothing in this agreement shall be construed as altering any pre-existing
disaster response agreements between the parties.
3. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
The Operational Area Emergency Management Organization and its policies and
procedures will be regulated by the Standardized Emergency Management System as
stated in California Government Code, 98607, and its implementing regulations, California
Code of Regulations, Title 19, Division 2, Office of Emergency Services, Standardized
Emergency Management System, and guidelines. The incident command system and
a multi-agency coordination system, as described in those regulations and guidelines, will
be used for coordination and direction of the parties to this agreement participating in
emergency efforts. The Alameda County Emergency Operations Plan shall be the
primary method and criteria used to conduct Operational Area Emergency Operations
Center activities.
4. OPERATIONAL AREA COORDINATOR
The Sheriff/Director of Emergency Services is the Operational Area Coordinator. It is the
responsibility of the Operational Area Coordinator to oversee the operation of the
Alameda County Operational Area Agreement
Page 2
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Operational Area Emergency Management Organization and to reasonably interpret the
terms of this agreement.
It is the responsibility of the Operational Area Coordinator to encourage equal
representation by parties to the agreement on a day-to-day basis and to include
representatives of affected parties to this agreement and mutual aid coordinators in the
operational decision making before, during, and after a disaster strikes Alameda County.
5. COUNCIL
An Operational Area Council is hereby established consisting of a representational
membership of the party jurisdictions to this Agreement. The Council shall include one
voting representative from each of the following:
a. The President of the Board of Supervisors, or his/her designee;
b. The Sheriff/Director of Emergency Services, or his/her designated
alternate;
c. The Alameda County Administrator, or his/her designated alternate;
d. The County Agency Heads having primary functional responsibilities in a
disaster, or their designated alternates;
e. The President of the Emergency Managers' Association of Alameda
County, or his/her designated alternate;
f. The President of the Alameda County Fire Chiefs' Association, or his/her
designated alternate;
g. The President of the Alameda County Sheriff and Police Chiefs'
Association, or his/her designated alternate;
h. A City Manager of a North County City, or his/her designated alternate,
chosen annually by the cities of Alameda, Albany, Berkeley, Emeryville,
Oakland, and Piedmont to represent them in the Council;
i. A City Manager of a South County City, or his/her designated alternate,
chosen annually by the cities of Fremont, Hayward, Newark, San Leandro,
and Union City to represent them in the Council;
j. A City Manager of an East County City, or his/her designated alternate,
chosen annually by the cities of Dublin, livermore, and Pleasanton to
represent them in the Council;
Alameda County Operational Area Agreement
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k. A General Manager of a Regional District based in Alameda County, or
his/her designated alternate, chosen annually by participating regional
districts, defined as a special district having service areas in more than one
county, to represent them in the Council;
I. A General Manager of a Special District, or his/her designated alternate,
chosen annually by participating special districts having their entire service
area within the boundaries of Alameda County to represent them in the
Council;
m. The Alameda County Superintendent of Schools, or his/her designated
alternate, to represent the school districts of Alameda County;
n. A Director of a Public Benefit Non-profit Corporation, or his/her
designated alternate, chosen annually by the Collaborating Agencies
Responding to Disasters to represent them in the Council;
o. A Chief Executive Officer or President, or his/her designated alternate, or
his/her designee, of a private sector company doing business in this
county that is an active member of the Emergency Managers' Association
of Alameda County and is selected annually by the Sheriff/Director of
Emergency Services; and
p. Such representatives of other organizations, either civic, business, labor,
veterans, professional or other organizations having an official group or
organization having disaster responsibility and may be appointed by the
Operational Area Coordinator.
It is the responsibility of the Operational Area Council to set the policies and procedures
for the governing of the Operational Area Emergency Management Organization and to
review and approve recommendations for changes to these policies and procedures on
an annual basis. The Operational Area Council will also serve as the Alameda County
Civil Defense and Disaster Council, as described in the Alameda County Administrative
Code, Chapter VI. The County of Alameda will supply staff support for the Operational
Area Council.
6. PROVISION OF FACILITIES AND SUPPORT
The County of Alameda shall provide its emergency operations center as the site for the
Operational Area Emergency Management Organization. The County of Alameda will
provide support staff for the emergency operations center and all reasonable supplies for
the Operational Area Emergency Management Organization during actual activations,
drills, and exercises. All parties to this Agreement may provide representatives for
decision making and li,aison to operational elements of the Operational Area Emergency
Management Organization when activated.
Alameda County Operational Area Agreement
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The Operational Area Emergency Management Organization will facilitate the mutual aid
systems used by local agencies to assist each other in a disaster with the resources
necessary to save lives, mitigate property loss, and meet the basic needs of the people.
7. TERM OF AGREEMENT
This Agreement shall be effective from the date executed by all parties until December
31, 2005. This Agreement may be terminated prior to the conclusion of the term by
mutual agreement of a majority of the member parties.
8. WITHDRAWAL OF PARTY
Any party to this Agreement may withdraw as a party to this Agreement prior to the
termination of the term of this Agreement upon giving thirty (30) days prior written notice
to all other parties.
9. ADDITIONAL PARTIES
Additional parties, who are public entities within the geographical boundaries of Alameda
County, may join in this Agreement and become a member party upon execution of an
Exhibit to this Agreement in which the entity agrees to be subject to the conditions and
terms of this Agreement. The executed Exhibit shall become a part of this Agreement
automatically after the expiration of thirty (30) days following notification by the new party
to all other parties of the execution of the exhibit. Thereafter, the entity shall be
considered to be a party to this Agreement unless the entity withdraws as provided
herein. Provided however, in the event any existing party to the Agreement gives all
other parties notice of its objection to the addition of the particular entity becoming a
member to this Agreement, within the thirty (30) day notice period, the addition of such
party to this Agreement shall require the consent of a two-thirds majority of the then
member parties.
10. INDEMNIFICATION AND HOLD HARMLESS
Each of the parties agree to indemnify and hold the other parties harmless and waives
all claims for compensation for any loss, damage, personal injury, or death incurred in
consequences of the acts or omissions of the indemnifying parties' own employees and
agents in the performance of this Agreement.
Alameda County Operational Area Agreement
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11. SALARIES, EMPLOYMENT AND WORKERS COMPENSATION OENEFITS
The salaries, employment and workers compensation benefits of each employee
participating in the Operational Area Emergency Management Organization shall be the
responsibility of the party employing the individual. It is understood that each party's
employees have no rights, benefits, or special employment status conferred by reason
of this agreement.
IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THIS
AGREEMENT AS FOLLOWS:
APPROVED AS TO FORM AND CONTENT:
KELVIN H. BOOTY, JR.
County Counsel
By 6- Z----
County Counsel
MARY ANN CABRAL
Acting-County Risk Manager
By )1-'L-6..-w..J.- C!lvt~
Acting-Coul\ty Risk Manager
ATTEST: DARLENE BLOOM
Acting-Clerk, Board of Supervisors
Alameda County, California
COUNTY OF ALAMEDA, a
political subdivision of the
State of California
By ,a~}:fJh-v----
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By
GAIL STEELE, President
Board of Supervisors
. ..
I hereby certify under penalty of per~y that the President of tne ooard
of Supervisors was duly authorized to':.ei~ e... this document on behalf of the
.;.r.: 'ur'. "' JAN 241995
County of Alameda by a majority vo.tA7\~o[--t- vL,ard on ; and
that a COPy has been de 1 ive red to .Et!'e" . .-2/. e oJ ~s provided oy Gove-rnmenl: Code
~ _I . ~ ~Il
Section 25103. ';:, .fv.l.'"f' /) ., ;'.
Date: FEB o..3J995 '. 1'.1' -;,~ .
WILLlAiI.f ~iE1i.R~J::li'l, Clerk, Board of SupervLSors,
councy,of-Aia~ida~te of California
, ay~~4~
Alameda County Operational Area Agreement
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