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HomeMy WebLinkAboutItem 4.01 Draft Minutes 06-27-1995 . . ''!Q II e REGULAR MEETING - June 27, 1995 A regular meeting of the City Council of the City of Dublin was held on Tuesday, June 27, 1995, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:58 p.m., by Mayor Houston. .+' . ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None dd..dddd....dd.+.d PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. dd....dddd...d~'..... APPOINTMENT OF TENANT COMMISSIONERS TO DUBLIN HOUSING AUTHORITY 3.1 (110-30) The Dublin Housing Authority was created to oversee the operation of the Arroyo Vista housing project and consists of a Board made up of the 5 City Councilmembers and 2 Tenant Commissioners, one of whom must be over the age of 62. The existing Tenant Commissioners have expressed a desire to continue to serve on the Board. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 62 - 95 APPOINTING TENANT COMMISSIONERS RODNEY JORDAN AND PEGGY TAYLOR TO THE DUBLIN HOUSING AUTHORITY TO TERMS EXPIRING MAY 31, 1997 dddddd'+ .d *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27,1995 PAGE 334 ---------------------------------------------------------------------- ITEM NO. 4.1 COPIES TO: ~J 1>>/ .r;( e e .. APPOINTMENT OF STUDENT MEMBER TO PARKS & COMMUNITY SERVICES COMMISSION 6:59 p.m. 3.2 (110-30) In accordance with the Bylaws and Rules of Procedure for the Parks & Community Services Commission, a Student Member shall be appointed to the Commission to serve for a one- year term. At their meeting on June 20, 1995, the P&CS Commission recommended that Gabriela Nassar be appointed as the Student Member of the Commission. Ms. Nassar stated she is a student at Dublin High School and feels fortunate to hold such a position. She is looking forward to serving. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council confirmed the appointment of Gabriela Nassar to the Parks & Community Services Commission. .+. PRESENTATION 7:01 p.m. 3.3 (610-50) Mayor Houston presented a Certificate of Appreciation and a Quill Pen to Holly Ann Lampe for her dedicated service as the student representative on the Parks & Community Services Commission from June, 1994 to June, 1995. Ms. Lampe stated she got admitted to Sacramento State, but due to circumstances she will not be going. She was most proud of getting the Teen Task off the ground. d.A&. .. V INTRODUCTION OF NEW EMPLOYEE 7:03 p.m. 3.4 (700-10) Parks & Community Services Director Lowart introduced the City's new part-time Heritage Center Director Donna Rogers. Donna was born and raised in Akron Ohio and attended the University of Michigan. She previously worked at Boston Zoo and at the Museum. She is very qualified and anxious to start working on the Heritage Center. She will be working 20 hours a week. Ms. Rogers stated she is very excited to get going and is looking forward to working with the various groups, Staff and all interested residents and providing service to the entire community through the Heritage Center. ..d.................~..... *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 335 e e Vic Tauqher Retirinq (440-30) Vic Taugher stated he is approaching just short of 12 years of service with the City. Next Friday is his last day. He expressed his appreciation to everybody involved. Just under 49 years ago he was discharged from the Army from what is now known as Camp Parks. When he attends meetings throughout the country he has always been very proud to say he is associated with the City of Dublin. Many improvements have been made to the community over the years. All improvements are as a result of the City Council's direction and the Staff's fine work. It has been a great experience. Cm. Moffatt thanked Vic and said we will all miss him. Mr. Taugher stated the firm recommended of Linhart Petersen Powers Associates is an outstanding firm that will do an outstanding job for the City. .d....................~..... . Paintinq of House Numbers on Curbs 1820-40) Chris Petersen and John Westerlund addressed the City Council and stated they are upcoming seventh graders. They talk on the phone about how bored they are and they came up with an idea to paint the numbers on the curbs. They've come up with an idea of sending letters the night before and propose to charge $7. They wanted to know if this would be okay with the City Council. They want to start saving for college. Public Works Director Thompson stated we have had this done before and we have a policy that they would need to follow. They can call Public Works and get going. Mayor Houston felt this is a very good idea. In some places, the numbers are completely washed off. It creates a problem from a safety standpoint. Cm. Burton stated they did the right thing by coming right to the top with their idea. . .......~. CONSENT CALENDAR 7:10p.m. On motion of Cm. Barnes, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: Approved Minutes (4.1) of Regular Meeting of June 13, 1995; *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 336 It e Authorized (4.2 950-40) the City's participation at a cost of $25 along with the Chamber of Commerce in Dublin Day at the Alameda County Fair; Authorized Staff (4.4 330-20) to appropriate any Revenues in excess of Budgeted Expenditures as of June 30, 1995 to Reserves; Received (4.5 330-50) the Financial Report for the month of May, 1995; Approved the Warrant Register (4.6 300-40) in the amount of $337,396.86. Cm. Moffatt pulled Item 4.3 from the Consent Calendar, read the various gifts that had been received and announced that the donors will be formally acknowledged On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council accepted gifts (4.3 150-70) and donations (Senior Center-$l ,971 from the Valley Volunteer Center Human Race; Playgrounds/Teens-$46,? from the Northern California Grantmakers; and various food and merchandise donations from the business community) and directed Staff to prepare formal acknowledgments to the donors; and approved the Budget Change Form. + PUBLIC HEARING HANSEN HILL RANCH PLANNED DEVELOPMENT REZONING 7:14 p.m. 6.1 (420-30) Mayor Houston opened the public hearing. Associate Planner Huston indicated that this proposed Planned Development Rezoning for the Hansen Ranch subdivision would redesignate .95 acres of land from Open Space to Residential to allow 6 lots near Martin Canyon Creek and also redesignate 1.27 acres of Residential land to Open space in various areas of the site, for an overall net increase in Open Space land of .32 acres. This is the second reading of the ordinance. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Moffatt stated he would be voting against the ordinance because he is really unhappy about giving up some of the pristine sensitive animal habitat areas. He feels it is in violation of the Fish & Game rules. He clarified that he supports the development, but not for the location of the 6 homes. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27,1995 PAGE 337 e e Cm. Burton stated he was pleased that there was not a crowd to speak against this. These were the best tradeoffs that could be made. On motion of Cm. Burton, seconded by Cm. Barnes, and by majority vote, the Council waived the reading and adopted ORDINANCE NO.7 - 95 AMENDING THE ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY LOCATED ALONG THE WEST SIDE OF SILVERGATE DRIVE, NORTH OF HANSEN DRIVE AND SOUTH OF WINDING TRAILS LANE (APN 941-110-1-9) Cm. Moffatt voted against this motion. ~ POLICE SERVICES CONTRACT EVALUATION & BART IMPACT REPORT 7:18p.m. 8.1 (580-30/600-40) Mr. Ambrose stated it was his pleasure to bring before the City Council an evaluation as well as an agreement for Police Services. A comprehensive report was prepared and presented related to Police Services as provided to the City under contract with the Alameda County Sheriff's Department. The report reviewed the quality of services provided, public information, department visibility, officer professionalism and public relations, adequacy of services provided, patrol services, traffic enforcement, criminal investigation, narcotics investigations, juvenile investigation, crime prevention and community programs, support services, administration/on-site command, and dispatch service. The report also discussed future impacts on the City as a result of the Eastern Dublin Annexation, the Homart Project, and the Dublin/Pleasanton BART Station. Finally, the report reviewed cost of services and compared contract costs versus a City department. Recommended modifications to the Police Services Contract for FY 1995-96 include: 1) Two new patrol officers for Eastern Dublin Annexation; 2) Increase amount of overtime to handle increased investigation workload; 3) Increase amount of overtime to provide adequate supervision to Crime Prevention Activity; and 4) Increase amount of overtime to provide adequate service until new support service position is added following new development in Eastern Dublin. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 338 e e Sheriff Plummer and Undersheriff Watson were introduced. Also present were Linda Bristow and Carole Perry with Administrative Services. Chief Rose discussed the BART impacts portion of the report. BART will bring many many good things to the community, however due to the nature of their work, they must look at what the negatives will be. Anything that happens on BART property will be handled by BART police, however, in all likelihood, DPS will be involved somewhat. Most people want to know that there will be adequate parking. Once the parking lot fills up, we will see an overflow and this will impact the Police Department. We will probably see somewhat of an increase in crime. They intend to keep statistics and will be right on top of it. BART should be a big plus for us and they are looking forward to it and will deal with the problems as they come up. Cm. Moffatt stated he agreed 100%. When more people come in there will be a few more problems. He asked if DPS will have a right to go on to BART property to facilitate arrests, etc. Chief Rose stated there is no jurisdictional problem although BART police will handle situations on their property. They have a policy in place that they do not want to get involved in the City unless it is something really big. Cm. Moffatt asked if BART must book someone over at Santa Rita, does the City participate in the booking fee? Chief Rose stated if we arrest them we pay, if BART arrests them, they pay. Cm. Howard stated there is not another station that is in such close proximity to a jail. She felt it is not always a safe place to walk down Santa Rita Road. She asked Chief Rose to comment on this. Chief Rose stated the Sheriff is still working on a procedure for transporting people from the jail to the BART station. If a person is released and chooses to walk, they may do this. There should be no more of a potential for problems than we have today. However, once the area develops, there might be more of an opportunity for problems. They will be keeping a good eye on this. Cm. Moffatt thanked Sheriff Plummer for the cooperation. He felt our police force is one of the finest in Alameda County; it even outshines the Sheriff's Department. We appreciate the service, the cooperation, the manpower and everything his department provides. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27,1995 PAGE 339 e e Sheriff Plummer stated the raises and indirects are the only things that have caused tight jawed sessions with the City Manager. They have enjoyed working with Mr. Ambrose who can get juice out of nickels. They are providing very good service and they give us the very best they have. Replacing someone after 10 days is a very big plus. They are very proud of policing the City. He thanked the City Council for their confidence. Cm. Burton also commended them, and stated he felt their main concern is related to the release of prisoners. Sheriff Plummer stated this is a perception and if people believe it, it is true. The people released are basically light weights. They've done their time and they're being released. Most of them when they are released just want to get the hell out of town. Cm. Burton complimented the Sheriff's Department for letting Dublin have Chief Rose. Sheriff Plummer stated they are very proud of him and this is not th~ end of the road for Jim. Cm. Burton commented on some of the statistics in the report. Page 3 shows arrests are down. Chief Rose stated this is a clear indication of more proactive police time. Cm. Burton questioned the dispatch costs that are rising substantially. Mr. Ambrose explained that we will be phasing in a rather large increase over about a 6 year period. Staff has determined that there is still a cost savings in having Alameda County provide the service though as opposed to the City providing it in-house. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 63 - 95 APPROVING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR LAW ENFORCEMENT SERVICES (July 1, 1995 - June 30, 2000) . .....q~. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 340 e e LIBRARY SERVICES CONTRACT REVIEW 7:51 p.m. 8.2 940-30/600-40 Parks & Community Services Director Lowart stated the City's original contract in 1983-84 with Alameda County for Library Services provided for the City to fund 7 additional hours of service per week. At one time we funded 19 additional hours. The current contract provides for 14 additional hours. The Dublin Library is open to the public for 31 hours per week and the County provides funding for 17 of the 31 hours. The City provides funding for approximately 45% of the open hours. The estimated contract amount for FY 1994-95 is $177,536 and the proposed contract amount for FY 1995-96, based on the same level of service is $194,188. As part of the contract review, Library Staff were asked to investigate the use of volunteers to open the library for more hours. Linda Wood, County Librarian indicated in corres- pondence that while volunteers can play an extremely valuable role in supplementing the services provided by Library Staff and in enriching the library's program of service, it is not possible to extend open hours by using volunteers. A program is currently being developed to expand the use of volunteers in order to increase the efficiency of the Library Staff, both clerical and professional, in order to provide better service to the citizens of Dublin. Dublin Library Staff hope to have 10 volunteers on board and trained by October 31 and have indicated they will provide the City Council with a report on the program during the 1996 Goals & Objectives Study Session. Included in the contract agreement is a provision whereby the City or the County has the option to terminate or renegotiate the contract in the event that there are changes in the amount of available funding. Mayor Houston reported that this is a pet peeve of his. He read the letter from Ms. Wood as not we can't, but we won't. The fact is, we are going to have to look at some alternatives in the future. Joy Cadone, Deputy Librarian stated she appreciated the Mayor's concerns about utilizing volunteers. Pat Zahn, Dublin Branch Manager has gone for some very formal training and is working on a plan to recruit volunteers. All branches have utilized volunteers. Some libraries are more aggressive than others. Pat is extremely willing and excited about going out and looking for volunteers. What they can't do and what they won't do is open hours without Library Staff there. It is against state law. They are required by state law to maintain records about patrons. She will only give out patron information if subpoenaed. Volunteers do not want the responsibility; they want to be there to help and support staff. They are not bonded for the safety and conditions of the building. With all due respect, she stated she *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 341 . e was concerned that the Mayor is not representing their true point of view. By September, a number of the things should be in place. There is a ton of training that has to go on with volunteers and with staff as well. They must look at what is economically feasible with the staff that they have. Mayor Houston stated he has never said they would have the library open exclusively with volunteers. He has said just supplement the hours with volunteers and the whole intent is to keep the doors open. Ms. Cadone relayed that 35 questions per hour which is what they average, is considerable. This is a fairly heavy demand on a person's time. Cm. Burton asked how many people are on staff on a normal day. Ms. Cadone stated she did not know the exact staffing. Many are part-time people so they alternate their schedules. Cm. Burton stated he envisioned just replacing 1 person and then by having 2 or 3 people extend their hours, this could augment service. The City Council wants to pursue increasing library hours, and they want to increase hours by utilizing volunteers. Ms. Cadone stated in order to have volunteers, you have to have paid staff. There are certain things that they cannot ask volunteers to do. It would be helpful for the City Council to come to the library and they could be given a demonstration of what they do. In Fremont they have a huge array of volunteers. If volunteers weren't there, the paid staff would get even further behind. Cm. Burton felt there are library users that would be very happy to just have the doors open. People would have to accept that there would be a lower level of service. Mayor Houston felt as a project they should think about what the City Council has said and try to just squeeze out one extra hour to see that it could be done. Cm. Barnes stated she definitely agreed and did not feel that working with volunteers necessarily means lower service. We've got to strive to open additional hours. She did not understand what the big hang-up is. We should utilize more volunteers. She commented that a lot of women present had run school libraries in the past with one paid staff and a lot of volunteers. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27,1995 PAGE 342 e e Ms. Cadone clarified that their staff is already stretched. She's not sure they can be stretched more, but stated she would take comments back to the County Librarian. They are struggling everywhere to keep libraries open more hours. Cm. Burton felt people would accept it if there were no reference services available on one day. He pointed out that we are spending about the same amount on animal control as we are on libraries. We got hooked however into the animal control agreement. Karen Dyer thanked the City Council for using City funds to supplement library hours. She has been a library user for a long time. She is used to get service when she walks into a library. She doesn't want to be told come back another day. She did not agree that reduced services is a fair trade-off, however, she would be very happy to concede to the majority of residents if this is what they want. We are a growing City and we need a professionally run full service library. It's hard for her to view progress when libraries are having to reduce services. AI Hunter stated the City Council had pushed one of his hot buttons. It seems that this City found money to build a gym. The kids are having to pay to play sports yet there was an announcement on CTV 30 last night that $1 .3 million is going to be spent on a gym. He is used to going to the library almost any evening. You've got to have the libraries open for the education of the kids. He will also be asking the School District why kids are having to pay to play sports and yet they're supporting the gym. Let's find some money and keep the libraries open. Nobody is going to put up with less service. There is a perception in the community. Where are the priorities of the City? If the County isn't living up to their responsibility, we as a City should consider it as a responsibility to our kids to provide the service. Mayor Houston stated the School District passed a bond issue a couple of years ago that can only be used on capital improvements. Cm. Burton clarified that the City is adding 14 hours. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 64 - 95 APPROVING AN AGREEMENT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1995-96 (14 ADDITIONAL HOURS) HHdHH"H'~"H . *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 343 e e CROSSING GUARD SERVICES 8:23 p.m. 8.3 (600-30) Assistant to the City Manager Texeira stated the City has funded crossing guard services since incorporation in 1982, with the exception of school year 1993-94 when the service was funded by the Dublin Unified School District. A report was presented identifying several options for the provision of crossing guard services at 5 locations during FY 1995-96. Locations include: 1) San Ramon Road/Shannon Avenue; 2) Amador Valley Boulevard /Burton Street; 3) Silvergate Drive/Amarillo Road; 4) Amarillo Road/Alegre Drive; and 5) Bonniewood Lane/Davona Drive. In response to Staff's request for proposals, the City receive proposals from 3 alternative service providers, including Alameda County and 2 private firms, All City Management Services and Western Staff Services. All bids received are based on 180 school days and an average of 4.5 hours per day. Based on FY 1994-95 estimates, the actual number of service hours needed will probably range between 3,600 and 3,800. In reviewing the 3 contract service proposals, Staff felt that All City Management Services, Inc., submitted the most competitive proposal. ACM, founded in 1985, provides a variety of traffic and safety related services to public agencies. In response to the increased demand for crossing guard services in Northern California, ACM will open a new office in the Bay Area (potentially Hayward) this summer. ACM is presently in the process of initiating contracts with several local agencies for the provision of crossing guard services and the company has indicated they may be able to reduce the hourly cost to Dublin by as much as $1 per hour (from $11.79 to $10.79), depending upon the number of 1995-96 contracts awarded in the Bay Area. Cm. Moffatt asked if the crossing guards are paid on an 8 hour basis. Lou Ann stated they are paid by the hour and average 4.5 hours per day. Cm. Moffatt stated he is an advocate of using school people. The school people indicated it might be a viable situation. The sites right at the school might be appropriate to look at. We might be able to lower the costs a little more. Mayor Houston stated this is a topic they discuss annually. Mr. Ambrose stated we estimate spending $38,500 this year. The budgeted amount was $47.780. The amount could go down depending on the hours. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 344 e e Baron Farwell with All City Management Services stated they are just starting to market in Northern California with the Cities of Tracy and Moraga and they hope to secure contracts in the Tri-Valley area. If they can, they will reduce their costs. They hope to contract with Concord and Walnut Creek. Mayor Houston asked if Pleasanton utilizes their own people. Mr. Farwell stated Pleasanton was also using TSU. He stated his company tries to utilize existing personnel wherever possible and at the existing wages. Cm. Burton asked if people would apply directly to them. Mr. Farwell stated yes, they will meet with them and offer them the first opportunity. They like to hire people in close proximity to the school. Mayor Houston encouraged them to move their off!ce to Dublin. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 65 - 95 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR THE PROVISION OF CROSSING GUARD SERVICES uuu.uuuuu.~.uu PROPOSED AGREEMENT WITH LINHART PETERSEN POWERS ASSOCIATES FOR BUILDING & SAFETY SERVICES 8:32 p.m. 8.4 (600-30/440-30) Administrative Services Director Rankin advised that since 1983, the City of Dublin has contracted with the firm of Taugher & Associates to provide Building Plan Checking, Inspection and Enforcement of adopted building codes. The City was advised by Mr. Taugher that he would no longer be offering these services effective July 1, 1995. Staff solicited proposals from several firms which provide these services. Staff also reviewed the cost effectiveness of a contract arrangement versus providing the service in-house. Based upon all information, Staff recommended that the City enter into an agreement with the firm of Linhart Petersen Powers & Associates (LP2A). Lp2A has offices in Pleasanton and they have extensive experience providing plan review and inspection services to numerous municipalities. The firm proposes to assign a principal, *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 345 e e Kenneth Petersen as Dublin's Building Official. Mr. Petersen is a registered Engineer and certified by the International Conference of Building Officials (ICBO) as a Plans Examiner and Inspector. Mr. Petersen also has a Community College Teaching Credential and instructs courses related to the building codes. Lp2A has proposed to retain Bob White who is currently working for the City under the agreement with Taugher & Associates. Mr. White has over 20 years of inspection experience and this will provide the opportunity for continuity following the transition between the two firms. Mr. White will provide services of a full-time position and once the need to add supplemental inspection staff on a regular basis is required, Lp2A will provide Staff with additional information on the background of the proposed additional half-time Inspector. The firm maintains a resource listing of available personnel as well as those which Lp2A currently have assigned under contract arrangements to other jurisdictions. In FY 1995-96, it is projected that 1,000 hours of Building Official services and 3,000 hours of Building Inspector time will be required. The contract provides that the City will only be billed for the actual hours required. If the 1995-96 hours of service do reach the projections, the annual cost of services under this agreement will be $245,000. Cm. Moffatt asked if this company has any clients in the immediate area. Mr. Rankin stated they provide various services in Danville, San Ramon, Union City, Walnut Creek, etc. On page 4 and 5 of the Staff Report an extensive list of agencies was provided. Kevin Powers introduced Ken Petersen and stated LP2A is a firm which specializes in building and safety services. They work with a number of agencies in northern California. Their motto is, "Quality and Service Raised to a Higher Power". It speaks to who they are and what they are all about. Their offices are within 2 miles of Dublin's City Hall. They have 18 full-time and several part-time employees. An organization chart was displayed. Mr. Powers stated they look forward to working for the citizens of Dublin. Ken Petersen stated he will be the designated Building Official with Kevin designated as the alternate Building Official. He will be the one that will be here every day between the hours of 8 a.m. and 12 noon. Other hours can be arranged as necessary. He is a registered Civil Engineer and licensed by ICBO and can go out in the field and work with the inspectors. He attends ICBO conferences and has been active in this organization for the last 10 years. Because they deal with so many jurisdictions, they see what can be of benefit to Dublin. When issues come up over and over, they will have policies. He has a workbook that applicants can take to help them and educate them through the process. He teaches at Ohlone College and the College of San Mateo. He looks forward to having lunch time *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 346 e e seminars for contractors and the public. The more we educate, the better for us. He anticipates seeing a lot of code compliance as a result of the education process. He is very excited about having a contract like this. Cm. Burton stated he was delighted to hear the proposals. We are starting to go into a major development phase and customer service is a very important feature. Educating people is very important. Consistency has always been a problem because of interpreta- tions. He liked the emphasis on customer service and education. Cm. Moffatt stated he was impressed with their concern about the concept of giving education to get compliance. Cm. Burton noted they are taking Bob White who has been providing service in the community for many years. He was glad to hear this. Mayor Houston stated he is excited by their energy. He's looking for problem solvers who can get things done. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council authorized the Mayor to execute an agreement effective July 1, 1995, with the firm of Linhart Petersen Powers Associates (LP2A) for Building & Safety Services. d&- .. AMENDMENT TO CONTRACT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES 8:52 p.m. 8.5 (600-30/830-60) Public Works Director Thompson stated MCE Corporation provides street, park and building maintenance services to the City. The total proposed budget for MCE's work for 1995-96 is $945,072. In June of 1993, the City Council approved a 3-year agreement with MCE and the last rate adjustment was approved in June of 1994. Although MCE is proposing a 5% labor rate increase for the Dublin crew, the total proposed contract for 1995-96 is less than the anticipated expenditures for FY 1994-95. Stan Smalley with MCE was present to answer any questions. In response to a question, Mr. Ambrose clarified that the 5% is for one year only. He stated Steve Loweree is being promoted with MCE and he will be replaced next week by Dean McDonald who has been doing similar work over in the City of Alameda. We will miss Steve and look forward to working again with Dean. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME U REGULAR MEETING June 27, 1995 PAGE 347 e e Cm. Burton commented on the amount of the contract and that it is almost $1 million. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 66 .- 95 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES . q+, ENGINEERING SERVICES CONTRACT REVIEW ISANTINA & THOMPSON, INC.) 8:56 p.m. 8.6 (600-30/830-10) Public Works Director Thompson stated the City has contracted with the firm of Santina & Thompson for general professional engineering services since 1983. Over the years, the scope of the contract has been reduced as the City hired Staff to replace contract positions. The contract with S& T allows the City the flexibility to quickly gear up to provide diverse engineering services and then reduce the workload without requiring City personnel layoffs. The contract also allows for flexibility in the private development plan check workload without the City maintaining a fixed number of Staff to do this work. It also allows for the completion of overflow work when City Staff is unable to perform or complete projects in-house. It is anticipated that the workload for General Engineering consulting needs in FY 1995-96 will be considerable less than in 1994-95. The estimated General Engineering cost for 1995-96 is estimated at $5,000. Staff estimates that the total engineering costs for 3 capital projects will be approximately $117,000. The projects include: 1) Dublin Boulevard Widening Project Management; 2) Dougherty Road Topo and Design; and 3) Eastern Dublin Roadway Plan Lines. Other 1995-96 Capital Improvement Projects, such as the Annual Street Repair and Overlay will be designed and managed by in-house staff, or in the case of the Sports Grounds Renovation, handled by an outside landscape architect. In 1992-93, a new S& T agreement was prepared which reflected the reduced scope of work and defined a new errors and <:)missions insurance limit. This agreement was extended for an additional 2-year period in 1993-94, and an approximate 4.76% rate increase was approved for 1994-95. S& T is proposing an approximate 3.5% rate increase for FY 1995-96 and the total budgeted cost is approximately 13% less than the estimated FY 1994-95 cost, which is primarily attributable to fewer projected hours in General Engineering Services. The contract provides *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 348 e e that they not do any work for private developers within Dublin. Approximately $31,000 of Private Development Review costs will be reimbursed by developer fees. Paul Hardy was present from S& T to answer any questions. Cm. Burton asked if we had gone out with any RFPs or tested the water for these services. Mr. Thompson stated on a professional engineering project, you really can base it on the basis of fees alone. Their fees are comparable. Mr. Ambrose stated we have used other engineering firms on capital projects. A lot of the general engineering work fluctuates and we have a good track record with this firm. You can't even ask what the fees are until you have negotiated with a firm. This makes it a little more difficult. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 67 - 95 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. .........................i%:;...... V TRAFFIC ENGINEERING SERVICES CONTRACT REVIEW - TJKM 9:01 p.m. 8.7 (590-10/600-30) Public Works Director Thompson stated TJKM Transportation consultants has provided Traffic Engineering Services to the City since 1983. For the last 2 years, T J KM has provided services in the areas of general traffic studies such as speed surveys and resident-requested stop sign studies, and continues to playa role in monitoring the operation of the City's traffic signals. The contract with TJKM provides the City with the opportunity to utilize a variety of contract employees, depending on the skill level required. The proposed contract amendment would extend the agreement for an additional 2-year period and provide for a 3% increase in rates for FY 1995-96. The total cost of General Traffic Engineering Services is $25,500 for FY 1995-96. This is an 8% decrease in total cost from FY 1994-95. An additional $17,200 has been budgeted for 2 Capital Improvement Projects, a signal timing study funded by outside grants, and the remaining work on the Downtown Traffic Impact Fee study. *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 349 e e Carl Springer was present to answer any questions. Mr. Ambrose stated we have hired other traffic engineers over the years. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 68 - 95 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS 'HHHHHHH HH+ H . OTHER BUSINESS 9:04 p.m. City Council Team Buildinq Session Location 1610-20) Mr. Ambrose reported that the team building workshop is scheduled to be held at the Shannon Community Center on July 8, and it was brought to his attention that there is no air conditioning at Shannon. Mayor Houston asked about having it here at the Civic Center. The City Council concurred and asked that the location be changed. .............H.. Street Improvements 1820-20) Cm. Howard asked about the timing of road repairs on Dougherty Road for the portion right in front of Arroyo Vista. Mr. Thompson stated we will fold in some of our overlay money with ISTEA money. It's in the CIP for 1995-96. ...... "HHH H;+ Leaque of Women Voters Event 1610-851 Cm. Burton asked how many would be attending the League of Women Voters Sunday brunch function on July 9 at 11 :30 a.m. They will be having their 40th anniversary. He stated he appreciates the debates that they sponsor. This is a good way for some to be informed. . H'+' *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 350 e e Fireworks 1650-60) Cm. Burton stated he wished to invite everyone to purchase their fireworks from the Rotary Club fireworks booth near Fandangos. The City Council indicated other groups and other locations. Everyone involved is very pleased that Dublin is still doing this. Mr. Ambrose stated some of the groups that didn't get drawn in the lottery to have a booth will be teaming up with other groups. ......... HHHHHHH..' . Dublin Dav @ the Fair 1950-40) Mayor Houston stated tomorrow will be Dublin Day at the fair and it will be the 7th race which will be about 3 p.m., that they will present flowers to the winner of the race. .H ..d. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m. H.....HHHHHH.~.H Mayor ATTEST: City Clerk 'H~'H *********************************************************************************************************** CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 351 e e ADJOURNED REGULAR MEETING - June 28, 1995 An adjourned regular meeting of the City Council of the City of Dublin was held on Wednesday, June 28, 1995, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:03 p.m., by Mayor Houston. .. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None ~- V' PLEDGE OF ALLEGIANCE Mayor Houston led the Council, .Staff and those present in the pledge of allegiance to the flag. .. Mayor Houston asked members of the audience who wished to address the Council to fill out the yellow forms on the podium and return to the Recording Secretary. He announced members of the audience would be allowed to address the Council before the Council began their deliberations on the CIP and the Budget. .. City Manager Ambrose introduced Damian Spence to the City Council. Damian will be spending the summer as a volunteer in the City Manager's Office. He attends the University . of California at Davis and is majoring in Political Science. The Council welcomed Damian. .. PUBLIC HEARING 1994-99 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM UPDATE 1330-40J Mayor Houston opened the public hearing. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 352 e e City Manager Ambrose presented an overview of the proposed 1995-96 Update to the Five- Year Capital Improvement Program (CIP). The total estimated cost of the CIP for the remaining four years of the program is $8,964,498. This includes: $236,384 for General Improvements; $407,802 for Community Improvements; $740,610 for Park Improvements; and $7,579.702 for Street Improvements. There is an additional $12,090,070 in unfunded projects for which the City has collected or obligated $548,923 in restricted funds. Mr. Ambrose advised that the Planning Commission had reviewed the CIP and found that it is in conformance with the City's adopted General Plan. The new projects in this year's CIP Update under General include a Building Maintenance Assessment Study and Civic Center Modification Design Services. The Automated Document Storage and Retrieval System has been deferred for one year due to lack of available staff time. The Storefront Improvement Program is the only new project to be added under Community Improvements. The Business Enhancement Sign Program was deferred one year as a result of a delay in development in Eastern Dublin. The Economic Development Manager and Planning Department have worked with Dublin businesses to develop freeway signage to identify Dublin. There are three Community Improvements Projects for which there is insufficient funding totaling $390,000. The Parks & Community Services Commission reviewed those projects included in the Parks Program of the CIP. There has been the addition of two new projects and the re-prioritization of several projects by the Parks & Community Services Commission. Shannon Center Window Replacement and Valley High School Community Gymnasium were added. Dublin Sports Grounds Renovation was deferred, moving construction of Phase II to Fiscal Year 1997- 98 and construction of Phase III to Fiscal Year 1998-99. Dublin Swim Center Deck Repair was moved to Fiscal Year 1995-96 as the improvements were not completed in Fiscal Year 1994- 95. Murray School Athletic Field Renovation was deleted from the CIP since the Dublin Unified School District will take over this project during the upcoming summer. The Community Gymnasium was given the .highest priority. At this point in time, Staff does not have numbers on the cost. The Parks & Community Services Commission will be meeting on July lOth to review the design. Additional park projects for which there is insufficient funding have been prioritized by the Parks & Community Services Commission and total $1,911,720. Under Streets, there are relatively few changes proposed. There are two new projects proposed. The first is the Traffic Signal Coordination Project which would restudy and develop revised coordination for 19 traffic signals on Amador Valley Boulevard, Village * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 353 e e Parkway, San Ramon Road and Dublin Boulevard. Funding would come from an ISTEA grant, a Traffic Systems Management grant and an AB 434 grant. The second is the Eastern Dublin Arterial Plan Lines which would allow proposed developments in the Eastern Dublin Planning Area to plan for the construction of major roadways and integrate these roadways into their projects. The costs would be paid for through Traffic Impact Fees collected in Eastern Dublin. Two projects which were not completed in Fiscal Year 1994-95 will be carried over to Fiscal Year 1995-96. They are Dublin Boulevard Improvement from Donlon Way to Village Parkway and the Street Light Acquisition Program. Additional street projects for which there is insufficient funding totals $9.785,350. Staff is diligently monitoring grant opportunities, but the availability of grant funds is extremely limited and the competition for the funding is keen. Mayor Houston asked what portion of the Dublin Sports Ground Renovation was deferred. Ms. Lowart responded that Phase I will include construction of a new 60 foot baseball field, installation of bleachers, and installation of drinking fountains at Fields 4, 5, 6. Mayor Houston closed the public hearing. A motion was made by Cm. Moffatt and seconded by Cm. Howard to adopt the resolution approving the 1995-96 Update to the 1994-95 Five Year Capital Improvement Program and to adopt the resolution initiating a General Plan Amendment Study. When it was discovered that there were members of the audience who wished to address the Council in regard to Mape Park, Cm. Moffatt and Cm. Howard withdrew their motions and Mayor Houston reopened the public hearing. Brigit Craig, 7575 San Sabana Road, Dublin, indicated she had two small children and lived near Mape Park. She urged improvements to Mape Park because she felt the equipment was unsafe and the sand was substandard. She was happy with the City and the people of Dublin and planned to live here for many years. She wanted to make an emotional plea that Mape Park be brought up to a safe standard. Cm. Moffatt indicated that Mape Park was in the CIP but as there was insufficient funding, improvements were unfunded. He suggested she approach the Parks & Community Services Commission. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 354 e e Mr. Ambrose explained that the Parks & Community Services Commission had reviewed the CIP, but Mape Park was not considered a high priority. The gymnasium had been given the highest priority along with the Dublin Sports Ground Renovation. Ms. Craig asked how Mape Park could be moved up in the CIP. Did someone have to get hurt? She asked when the Park had first been constructed. The Park needed water fountains added. Mr. Ambrose responded that the Park had been built in the 1970's under the jurisdiction of the Dublin San Ramon Services District. Mayor Houston suggested since the playground equipment did not conform to ADA standards, perhaps CDBG funds could be used. Cm. Howard asked if it would cost $29,000 for the design. Mayor Houston recommended the issue be brought back to the Parks & Community Services Commission asking them to look at phasing in updating of playground equipment. Joan McNew, 7541 San Sabana Rd, Dublin, indicated she had been present when the Council discussed the CDBG funds. The City had a Master Park Plan, four of the Parks in the Master Park Plan have been completed, and at one time Mape Park had been high on the list. She felt the Park needed to be updated with the installation of ADA approved playground equipment, drinking fountains, and the shrubs needed to be trimmed. Funding would be coming in for Hansen Hills development and she wanted some of that money used for Mape Park. Mape Park should be at the top of the list. Improvements are desperately needed. The sand needs to be replaced. They shift through the sand each week to remove glass pieces. She was part of the Neighborhood Watch Program and has worked with Steve Loweree. If improvements were made, the park could be enjoyed by more people. The Council could spend $25,000 to turn on the fountains vs. new park equipment for Mape Park. Becky Hopkins, 7510 Calle Verde Rd, Dublin, stated she was a lifetime resident of Dublin. Her parents had helped put Mape Park in. She felt the Park was outdated and dangerous. Mape Park had been in the CIP for 5 years, but the Heritage Center took the funding. Police have to be called in the early morning hours because teenagers are there drinking and breaking bottles. There is not enough lighting at the Park. She would prefer the improvements not be done piecemeal. The Council should ask the neighborhood what they want. Many have been there a long time. She felt Mape Park should be addressed this year. This is a well established neighborhood and the neighbors are willing to help build the Park. She was going to hold the Council accountable. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 355 e e Karen Gallaway, 7501 Calle Verde Rd, Dublin, indicated that she lived right next door to Mape Park. She had two concerns. First, the bushes need trimming. She felt it was a fire hazard for her home because the shrubs are growing right into her yard. Second, she would like to see a volleyball court added to the pqrk. This would be a place where teens could get together. A bathroom and water are also needed. Because their house is the closest, she has people come to her house asking for water. Having ascertained that there were no other speakers in regard to the CIP, Mayor Houston closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO 69 -95 ADOPTING THE 1995-96 UPDATE TO THE 1994-99 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM with the request that Staff have the Parks & Community Services Commission investigate ways to update or phase in improvements at Mape Park. and RESOLUTION NO 70 - 95 INITIATING A GENERAL PLAN AMENDMENT STUDY A.._ v' PUBLIC HEARING ADOPTION OF 1995-96 ANNUAL BUDGET & FINANCIAL PLAN 1330-20) Mayor Houston opened the public hearing. Mayor Houston asked any members of the audience that wished to address the Council in regard to the Budget to do so at this time. Janet Lockhart, 8136 Creekside Drive, Dublin, wished to address the Council regarding funding for Community Television. She felt televising the City Council meetings was important for the community. She did not feel lack of attendance at Council meeting should be taken as lack of interest on the part of the community. Many residents are not able to attend the meetings. By televising the Council meetings, students, people who * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 356 e e commute and cannot get back to Dublin for the meetings, senior citizens who do not want to come out at night, and parents who cannot afford baby-sitters would all benefit. The televised meetings would not have to be live. It would be a way to get accurate, up-to- date information to the community. Residents would be able to learn why decisions were made as they were. Jeff Chapman, 11579 Circle Way, Dublin, indicated he was a member of the Parks & Community Services Commission. He read a letter which had been sent to the Council from the Parks & Community Services Commission regarding the Valley High School Community Gymnasium. He spoke as a parent, citizen, and coach. There were over 500 playing basketball in the winter. There were so many programs within the City that the High School had gone to Wells School to use their facilities. Classrooms were being used to practice which he felt created a potential for injury due to inappropriate walls and floors. Betsy Chapman, 11579 Circle Way, Dublin, stated she was an incoming freshman at Dublin High. She had collected 185 signatures from residents earlier. She handed in another 50 new signatures from high school or middle school parents that "believed that our city is in desperate need of a multi-use facility (a.k.a. gymnasium) that can be shared by both city (a.k.a. community) and school and should appropriate the necessary funds to erect it, as proposed, on the Valley High School campus." Lynn Baer, Dublin Fine Arts Foundation Consulting Director, asked the Council to fund $10,000 to the Dublin Fine Arts Foundation to be used for general operations of the Foundation which would be used as seed money to obtain grants and other monies from other sources. She also asked for another $10,000 to fund the "Art in the Parks" Program. She felt parks were important to the community and that art enhanced the parks. Don Evans, 7810 Tuscany Drive, Dublin, stated he lived near the Alamo Creek Park and had been part of the Art and Artists Selection Committee. He was also President of the Board for the Torrey Pines Association. He was concerned about parks and expressed sympathy for the Mape Park situation. The Alamo Creek Park was a beautiful spot with a creek running through it. He felt the parks contributed to the lifestyle of Dublin residents. He stated that Lynn Baer has done an outstanding job. This money to DFA will help to raise funds. He and others will be canvassing neighborhoods to raise more money for the Art in the Parks Program. He urged the Council to provide the "seed" money. Janet Fasulkey, 7776 Topaz Circle, Dublin, indicated she was involved in the Art in the Parks at Stagecoach Park. She knows the pride in building and fixing up a home. Dublin is lucky to have cozy parks which are utilized to the fullest. She felt the art would create a renewed sense of awareness. She did not want to just maintain the ordinary. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 357 e e Robin Rankin, 8710 Wicklow Lane, Dublin, stated she had two small sons who enjoyed interacting with "Gail" when they would visit the Civic Center. They also enjoyed "Gaia." In San Ramon by Albertson's, there was a pyramid with tiles which both children loved looking at. She felt art was a good feature for parks. It brought a cultural awareness to the community. Linda Jeffery, 7604 Arbor Creek, Dublin, wanted the Council to be aware there was quite a crowd in the audience who were in support of the Art in the Parks Program. She reported that the Stagecoach Park artist had been chosen. The total projects would cost $45,000. Dublin Fine Arts Foundation planned to raise half the money from the business community, a fourth from the neighborhoods, and a fourth from the City. She stated that the Tri-Valley area was jealous of the commitment our community has shown to art. The Foundation has raised all but $2,500 from the business community. They were only asking $10,000 from the City. She indicated that non-profit art brought $2 billion to California's economy. She urged the Council to give serious consideration to the request. Linda Jeffery stated she wanted to "change hats" and urge the Council to get the fountains started again. Dublin citizens were proud of the Civic Center and the fountains. It had been on the cover of the phone book. "Gaia" had been designed to have the water running as part of the design. She strongly urged the Council to fund the fountains to protect the investment put into the fountains and enhance the image of the community through the beauty of the fountains. Claudia McCormick, 7170 Emerald Avenue, Dublin, agreed with the previous speaker in regard to the Art in the Parks Program. She indicated she was representing CTV. Based on the cost of $21,236, she felt the City was receiving a bargain. Dublin's dollars go much farther. CTV keeps the community fully informed on local issues. In a survey taken of 61 % of valley residents, 40% watch 1-580/1680 on a regular basis. 94% felt there should be local news provided. Edy Coleman, 6762 Oak Court, Dublin, stated when she had been appointed to the CTV Board by the Council, she had been asked to have CTV look at the CTV Budget and determine where the money was coming from. The cost to Cities has been changed to be based on the number of subscribers within each City. The Board is also examining ways to supplement funding such as auctions or telethons. They are sending out flyers asking for help. She felt Dublin was getting a lot for its money and she felt it was important for Dublin to stay a part of this organization. Steve Jones, 7762 Tamarack Drive, Dublin, addressed the Council on Dry Grad Night and Red Ribbon Week. Last year of 180 graduating seniors, 155 attended the Dry Grad Night. It is a great party for the outgoing seniors. It is set up so they can all be kids again and have a lot * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 358 e e of fun. Red Ribbon Week is important to educate our youth about drugs and alcohol. In regard to the gym at Valley High, he has seen the sports program at Dublin High and all the facilities are being used from 6 am to 10 pm. Valley High School would be a good location. He also supports the DFA. He travels all over the bay area and gets lots of positive comments about Dublin and our programs. Vic Sood, General Manager, Livermore Amador Valley Transit Authority, indicated in response to the requirements of the Americans with Disabilities Act, LA VT A has expanded Dial-A-Ride to run in the evenings and on Sundays. This expansion of services provides a greater benefit to Dublin's Dial-A-Ride clients, but it has also put an increased financial burden on the Authority. If the Authority did not fulfill its obligations for Paratransit Services, Congress could eliminate 15% of the subsidy. Last week's LA VT A statistics showed the highest usage of Dial-A-Ride to date. Bob Miller, 8133 Via Zapata, Dublin, stated he is a 13 year resident with a 10 & 12 year old. He had been a member of the Community Facilities Task Force. He was very frustrated with the sports programs, but he wanted to urge the Council to give a high priority to the Valley High School Community Gymnasium. He felt the new gym would be a step in the right direction. Karen Sevilla, 77 54 Topaz Circle, Dublin, stated she was a concerned parent from Frederiksen School. She wanted the Council to fund the "Parent Educator Program" (P .E.P.). She presented a letter from the principal of Frederiksen School, a sample of P.E.P. curriculum, and a comparison of the D.A.R.E Program with P.E.P. She indicated D.A.R.E. cost $73 per student whereas P.E.P. cost $7 per student. She has personally experienced both programs and requested the Council provide $4,000 for the program. Mayor Houston asked how long P.E.P. had been in existence. Ms. Sevilla responded it had started in Pleasant Hill in 1983. This year at Frederiksen School there were seven trained volunteers. Cm. Burton asked how the program was connected with the school. Ms. Sevilla indicated the teachers give time from their class for the trained parent volunteers to present the program to the fourth grade classes. Cm. Howard asked how the program what tied in with what the Police Department is presenting now to the schools. Chief Rose indicated he would investigate the program and get back to the Council. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 359 e e There being no one else who wished to address the Council, Mr. Ambrose presented an overview of the Budget and stated the total recommended appropriations for FY 1995-96 are $23,590,848 and total anticipated net expenditures are $20,844,020. The Fiscal Year 1995-96 Preliminary Budget & Financial Plan represents a balanced budget which does not rely on General Fund Reserves to finance City services or capital improvements for the upcoming Fiscal Year. Mr. Ambrose gave the Council several revised pages to the Preliminary Budget which reflected changes in costs under Animal Control (from $195,340 to $182,440) and Building & Safety (from $330,219 to $304,219). This changed the Appropriations to Reserves under the General Fund to $114,433. Mr. Ambrose indicated that the total Budget in regard to Net Expenditures was 71 % for Operating Budget, 21 % for Capital Budget, and 8% for Debt Service. Under Operating Budget, 11 % went to General Government, 49% to Public Safety, 7% to Transportation, 8% to Health & Welfare, 13% to Culture & Leisure Services, and 12% to Community Development. Mr. Ambrose stated several community groups/organizations have requested funding from the City. These included: Dublin Substance Abuse Council was requesting $4,500 to help fund both Red Ribbon Week ($2,000) and Dry Grad Nite ($2,500) for the 1995-96 school year. Staff recommended both be funded for a total cost of $4,500. Livermore Amador Valley Transit Authority (LA VT A) was requesting a $1,500 contribution to help fund expanded Dial-A-Ride services to run in the venings and on Sundays. Staff recommended the City not fund the request in that LA VT A is a separate legal entity with its own source of funding with which to run both the Dial-A-Ride and fixed route transit service. Dublin Fine Arts Foundation was requesting $10,000 for general operations and $10,000 for the Art in the Parks Program. Staff recommended the Council fund the same level of funding as in Fiscal Year 1995-96 or $10,000. Tri-Valley Community Television Corporation has requested a contribution of $21,236 plus the $1,000 annual grant provided by Viacom to fund Tri-Valley Community Television Corporation activities for Fiscal Year 1995-96. These funds would support 580/680 News 4 days per week, Mayor's Report approximately twice a month, and Valley Forum approximately 30 programs. The City's contribution is based on a formula agreed to last year, which divides expenses equally and labor apportioned based on the number of subscribers in each community. Staff recommended the Council fund the $21,236 requested. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 360 e e While higher service level costs have been identified at $1,105,324, Staff recommended that only $791,016 in higher service level options be funded. In conclusion, Mr. Ambrose stated although the current State of California Government Budget does not include any revenue takebacks from cities at this time, the State is considering programs that would reduce County funds, which could impact the cities. The City could also face potential additional labor costs associated with collective bargaining which will occur with the Deputy Sheriff's Association of Alameda County and Dougherty Regional Fire Authority during Fiscal Year 1995-96. Mr. Ambrose informed the Council that Fiscal Year 1995-96 could be characterized as lithe Year of Transition" for the City of Dublin. This year the City faces the prospect of development beginning in the Eastern Dublin Specific Plan Area and the implementation of the initial services necessary to service that development. He stated that the City was on a sound financial footing with a balanced budget and adequate reserves to face the future. Mayor Houston agreed the City was doing good, but he cautioned to not get too excited because we did not know what was coming. Cm. Burton asked if the money was there for the higher service levels. Mr. Ambrose responded there was $791,016 from current revenues to fund some of the higher service levels. Cm. Burton asked if Staff recommendation to not fund certain higher service levels was because there was no money. Mr. Ambrose explained that each higher service level was examined on a case by case basis. For example, Staff did not recommend the higher service level for 2 patrol officers for the Santa Rita Development and the Administrative Assistant in Police Support Services because the need for additional Staff for the Santa Rita Development was not needed as yet. Staff recommended against funding LA VT A $1,500 due to the philosophy that LA VT A was a separate legal entity with their own source of funding with which to run both the Dial- A-Ride and fixed route transit service. Funding for the City fountains was a compromise proposal with Staff recommending funding use of the three fountains 4 hours per day 5 days per week. Cm. Howard asked if phasing in the use of the three fountains could be done. Mr. Ambrose responded that each fountain did run independently. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 361 e e Cm. Moffatt asked if the five days had to be weekdays or could weekends be included. Mr. Loweree responded that the proposal was for weekdays. Mayor Houston suggested the Council go through the budget by program and determine if there was a consensus. GENERAL GOVERNMENT Cm. Burton asked why money was needed under Elections if no elections were to be held in Fiscal Year 1995-96. Mr. Ambrose explained money was budgeted for training and mileage for the City Clerk to keep abreast of election information. Mayor Houston felt funding for Dry Grad Nite was a worthy goal, as well as funding for Dublin Pride Week. He wanted to see "P.E.P" added to the City Council budget subject to the Police Chief reviewing the program and bringing a report back to the City Council. Cm. Barnes wanted to see more volunteers involved in Dublin Pride Week. She asked if the $4,000 covered every fourth grader in Dublin. Mayor Houston indicated that it did and that Staff would check out the program. Ms. Sevilla stated the biggest expense was for the initial training and that recertification only cost $105. By consensus, the Council agreed to fund $3,255,352 for General Government adding $4,000 under City Council for "P.E.P." PUBLIC SAFETY Mr. Ambrose explained that debt service for the new Animal Shelter would fluctuate with the number of dogs handled from Dublin. The figure could adjust downward. Cm. Burton indicated that Dublin San Ramon Services District had a disaster center. Mr. Ambrose responded that the Emergency Operations Center at the Civic Center would be the focal point for Dublin in an emergency. DSRSD would have a liaison person come to the Civic Center to help in an emergency. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 362 e e Cm. Burton asked if Disaster Preparedness was an on-going cost. Mr. Ambrose indicated it was because it was necessary for the City to be prepared for any emergency. Mayor Houston asked about the scheduled table top exercise. Mr. Ambrose explained that the position of Community Safety Assistant had been vacant for six months. Once the position was again filled, the Community Safety Assistant's first assignment was to bring the City's Disaster Plan in compliance with State Law. It was anticipated that the table top exercise would take place around January 1996. Cm. Moffatt asked if fire services were paid for by property tax or by a fire tax. Mr. Rankin indicated there were EMS fees, but they were minor. Mr. Ambrose indicated the costs for Dougherty Regional Fire Authority were higher. Our budget just shows the cost to the City of Dublin. The City of San Ramon also contributes for Fire Services. Cm. Moffatt asked when the new fire station would go in. Mr. Ambrose responded that Fire Station NO.3 should be operational by fall of 1995. Development in Eastern Dublin may be on line to help pay for it. By consensus ,the Council agreed to fund $7,222,043 for Public Safety. TRANSPORTATION Cm. Moffatt urged the Council to fund $1,500 to LA VT A for paratransit services since it was an ADA program. These services helped the handicap and seniors who could not get around. He felt it was a small contribution. Cm. Burton indicated he was a member of the LA VTA Board and realized Cm. Moffatt had a right to make an appeal, but he felt it was a never ending problem with paratransit. There seemed to be no satisfying these people. He felt LAVTA should have to deal with it. Cm. Moffatt felt since there was a surplus, the Council did have the money to fund LA VTA's request. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 363 e e Cm. Burton responded that it was the principal, LA VT A should provide its own funding. Mayor Houston agreed with Staff recommendation to not fund LA VT A. By consensus, the Council agreed to fund $1,066,776 for Transportation. A short recess was called. HEALTH & WELFARE By consensus, the Council agreed to fund $1,223,345 for Health & Welfare. CULTURE & LEISURE SERVICES Cm. Moffatt supported the higher service levels for Dublin Fine Arts Foundation. He liked the idea of Art in the Parks. It helps to maintain a higher reputation throughout the Valley. Cm. Howard supported the higher funding for DFA as long as it was a one time expense. Cm. Barnes concurred with Cm. Howard. Mayor Houston did not concur. Cm. Burton wanted to support the program, and was encouraged that they were using outside people for monies, but he did not want to give more money. Mayor Houston was afraid next year DFA would ask for $20,000 as its base money. Mayor Houston was concerned that the fountains would be an on-going cash flow expense, whereas Mape Park would be a capital expense and the problems would be solved. Cm. Moffatt indicated there was extra money due to the animal control expense so the fountains should be turned on. Cm. Barnes urged the fountain at Shannon be turned on for the weekends. Cm. Moffatt wanted to see the Civic Center fountain on during the weekend and perhaps leave it off on Mondays. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 364 e e Mayor Houston stated he was not for turning on the fountains, but he realized there was a consensus of the Council to have the fountains turned on. He requested that Staff come back with a schedule for the running of the fountains. Mayor Houston indicated he was in favor of funding Community Television for both CTV Programming and to televise City Council Meetings. Cm. Burton concurred with Mayor Houston. Cm. Barnes indicated she had done her homework and had spent four days on the phone. She had not spoken with one person who wanted to spend $9,600 for taped shows. If the Council meetings were live, people were for it, but they did not want to have the meetings shown two days later. Cm. Howard also did not get positive feedback from residents for televising the Council meetings later. People wanted live meetings televised. Mayor Houston indicated many people are surprised that Dublin Council meetings are not on CTV. He felt we should get with it and be more accessible. He felt it was cheap for $9,600. The cost of a mailer to the residents is between $4,000-$5,000. Cm. Burton supported the idea. Cm. Moffatt felt it should be a live program. He had a problem with yesterday's news. He felt the newspaper was proficient in getting the news out to the residents. Mayor Houston asked Heather Woods how much coverage did Dublin get in inches in the newspaper. Heather Woods answered 15 inches. Mayor Houston felt televising the Council meetings would provide answers to why certain choices were made. He did not believe the people were getting the full story. Daria Stevens from Community Television indicated having a live program was a Viacom question. It would be two or three years before the equipment was in place to do that. It was possible to cable cast a program via microwave by putting an antenna on the truck. The problem was the cost. It could cost $30,000, but the capability was there. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 365 e e Cms. Barnes, Howard, and Moffatt were against televising City Council meetings on a delayed basis. Mayor Houston and Cm. Burton were for televising taped City Council meetings. By consensus, the Council agreed to fund $1,966,279 for Culture & Leisure Services. Although the concept of televising taped City Council meetings was not approved, the Council agreed to keep the $9,600 in the Community Television budget activity. COMMUNITY DEVELOPMENT By consensus, the Council agreed to fund $1,735,722 for Community Development. ENTERPRISE FUND Mr. Rankin explained that by law the City was required to budget for the cost of the Civic Center although some of the cost is actually offset by interest earnings. Cm. Burton asked what would happen when the Civic Center was paid off, there would not be the out-go or the interest. Mr. Rankin answered the earliest the Civic Center could be paid off would be February 1999. Staff will be looking at what interest earnings are at that time G;)nd advise Council of their options. By Consensus, the Council agreed to fund $1,604,480 for Enterprise Fund. CAPITAL IMPROVEMENT BUDGET Mr. Ambrose explained the police section was out of locker space because a lot of their equipment does not fit into one locker so it usually takes two lockers for each officer and they will be adding officers. A building maintenance assessment study would be undertaken with the implementations being phased throughout the building as needed. Cm. Moffatt requested a study for Mape Park be initiated. Mr. Ambrose suggested Staff go back to the Parks & Community Services Commission in regard to Mape Park. Mayor Houston indicated since there was money left from Animal Control and Building & Safety, the balance of $24,900 should be used for Mape Park. Also, volunteers could be * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 366 e e , . ~ .-J used to clean up the Park like some of the residents of the Stagecoach area and the Little League did. Mr. Ambrose stated that a plan was needed to help facilitate the volunteer labor. By consensus, the Council agreed to fund $4,374,503 for Capital Improvement Budget with $24,900 going to Mape Park. INTERNAL SERVICES FUND By consensus, the Council agreed to fund $266,004 for Internal Services. To recap, the total expenditures approved by the Council equaled $22,714,504 with Appropriations to Reserves totaling $876,344 for a grand total for Appropriations of $23,590,848. Mayor Houston c1osed.the public hearing. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 71 - 95 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1995-96 Mr. Ambrose thanked Staff for putting together the budget. Cm. Barnes thanked Staff for the amount of information received that had made it easier for the Council to understand. Cm. Moffatt thanked Staff for three months of work that allowed the Council to pass the Budget in three hours! Mayor Houston asked about the possibility of going to a two year budget in the future. Mr. Ambrose indicated the City would be seeing some major changes in the future. Until development in Eastern Dublin was on-line, it would be hard to project costs for two years at a time. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 367 e e .. . >: ADOPTION OF AN APPROPRIATIONS LIMIT FOR 1995-96, INCLUDING A REVISION TO FISCAL YEAR 1994-95 BASE 1330-20) Assistant City Manager Rankin advised that each year the City Council must adopt an Appropriations Limit in conjunction with the annual Budget process. Regulating Laws forbid the appropriation of specific funds which would exceed the Limit. The City has always been way below the Limit. The factors used in calculating the 1995-96 limit were the change in the County population and the change in State per capita income. The new 1995-96 Limit was calculated as $23,690,214. The revised Fiscal Year 1994-95 Limit is $22,338,721. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council approved RESOLUTION NO. 72 - 95 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1995-96 INCLUDING AN ADJUSTMENT TO THE 1994-95 ADOPTED BASE .. OTHER BUSINESS Alameda County Mayors' Conference (140-151 Mr. Ambrose announced a change in the meeting date for the Alameda County Mayors' Conference. They will be meeting Wednesday, July 5, 1995 at the Alameda County Fairgrounds. -+. City Council Team Buildinq Session 1610-201 Mr. Ambrose reminded the Council of the upcoming City Council Team Building Workshop, which will be held on July 8, 1995 from 9 am to 3:30 pm in the Regional Meeting Room at the Civic Center. .. JUry Duty Councilmember Burton announced that he had received a notice for Jury Duty. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 368 e e "" .. I- . + Valley Hiqh Community Gymnasium 1280-10) Mayor Houston indicated there would be a special Gymnasium Liaison Committee meeting on July 10, 1995 to review the design aspect. On July 12, 1995 there would be a City of Dublin/Dublin Unified School District Liaison Meeting and the Dublin Unified School District Board would be meeting on July 19, 1995. .. Dublin Day at the Alameda County Fair 1610-85) Mayor Houston indicated that traditionally the President of the Chamber and the Mayor of .Dublin had their picture taken with the winner of the Dublin Day Horse Race and flowers are presented to the winner. This year the picture was taken and the flowers presented to the first place winner who was later disqualified. But despite the confusion over the winner, all who attended had a good time and some even came home winners. +' Promotions and Good-byes to Staff 1700-10) Mr. Ambrose announced that Steve Loweree would be leaving the Dublin City Offices due to a promotion within MCE Corporation. Dean McDonald would be returning to take his place. He wanted to recognize and publicly thank Mr. Loweree for the excellent job he has done for the City of Dublin. Mr. Ambrose reported that Bo Barker, Management Assistant, would be leaving the City of Dublin to become the Director of Informational Services at the City of Tracy. It was a wonderful opportunity for Mr. Barker. Mayor Houston stated he liked to see good people get promoted. ~..\,-.. "..' * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28, 1995 PAGE 369 e e :..i t. .. , ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:15 p.m. .' Minutes prepared by Sandie Hart, Secretary. Mayor ATTEST: City Clerk ....... v' * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY COUNCIL MINUTES VOLUME 14 ADJOURNED REGULAR MEETING June 28,1995 PAGE 370