HomeMy WebLinkAboutItem 4.02 PersonnelSysAmend
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 11,1995
SUBJECT: Amendments to the Personnel System (Prepared by: Lou Ann Riera-Texeira,
Assistant to the City Manager)
EXHIBITS: / 1. Resolution Amending the Classification Plan
/ 2. Resolution Amending the Salary Plan
/ 3. Amendment to Resolution Establishing ManagementF"ositionsExempt From
~e Competitive Service and Prescribing Leave Benefits for the Positions
tJ)I,t("
RECOMMENDATION:\-" Adopt Resolutions.
FINANCIAL
STATEMENT:
Costs associated with the reorganization are included in the adopted Fiscal Year
1995-96 Budget.
DESCRIPTION: On June 28,1995, the City Council adopted the FY 1995-96 Budget. Included in the
adopted budget is the reorganization of the existing Building and Planning Departments into a Community'
Development Department.
The reorganization results in the creation of a new position: Community Development Director. This PGsitic>n
will oversee planning, building inspection and zoning activities. The new Community Development Director
will report directly to the City Manager. The new position win enable the City to enhance inter-departmental
coordination and adequately prepare the City for development in Eastem Dublin. Examples of.work that may
be assigned to the Community Development Director include:
1. Planning and directing the activities of the Community Development Department including aU planl1ing,
building inspection, zoning and environmental review services; supervising and coordinating these activities
with those of other City departments and agencies.
2. Developing and directing the implementation of goals, objectives, policies, procedures and WQf"k standards
for the Community Development Department; prepares and administers the department's budget.
3. Providing information, policy recommendations and staff support to the City Council, Planning COmmi$$ion
and various committees and commissions concemed with land use, community development and rei'"
issues.
4. Monitoring developments related to planning, building, land use, grant and bond programs, coc:i$
enforcement and related development matters; evaluating their impact upon City' operations and
recommending policy and procedural modifications.
5. Developing and preparing modifications for and administering the City's GeneraIPfan. DireCtir1g. and
supervising the administration and enforcement of the environmental impact review process.
6. Selecting, training and evaluating personnel; providing for training and professional dev_lopment;
responsible for department morale and productivity.
7. Selecting and overseeing contract staff; negotiating and administering service contracts.
8. Conducting and directing analytical planning and related studies; developmgoand reviewing reports. of
findings, altematives and recommendations; preparing a variety of periodic and special reports regarding
department activities.
9. Making presentations before the City Council, Planning Commission andvarious committees and
commissions; representing the City in meetings with representatives of governmental agencies, prof.-onal,
business and community organizations, and the general public.
The cost to fill the new classification during FY 1995-96 is approximately $84,003. This repRtsent$ personnel
costs (salary/benefits) for a nine month time period due to time associated with conducting the recruitment.
The funding also includes related supplies, travel, and training expenses necessary to support the new
position. Sufficient funds have been included in the FY 1995-96 budget.
JJf1mvJ{o. ~
OITY CLERK
FILE 1 ()O 2:,'1
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Pursuant to the City's Personnel System Rules, a job description and salary range must be adopted for each
classification in the organization. The job description typically includes key elements, knowle(:t~. skills,
abilities and requirements of the position. In developing the proposed job description and salary,...,ge for
this position, staff surveyed other local agencies. Staff has prepared a job description for community
Development Director which is comparable to other job specifications and which address the City's current
needs (Exhibit 1).
Also in~luded in the City's Personnel System Rules is a salary plan for full time employees. The salary plEIn
indicates the minimum and maximum salary for each position. Based on a survey of other local agendes and
a review of the City's current salary ranges, staff has developed a salary range for the Community
Development Director position (Exhibit 2).
Finally, included in the City's Personnel System is a resolution which establishes managementpositiQns
exempt from the competitive services. This position is a department head position, thus exempttrom
competitive service and the Personnel Rules. A separate resolution has been established to~be
various benefits related to these exempt positions (Exhibit 3).
Staff recommends that the City Council review the proposed job description and salary range and adOpt the
attached resolutions.
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DUBLIN
**************
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the Personnel system, the City Council
adopted Resolution No. 30-84 and subsequent amendments which comprise
the City's Classification Plan; and
WHEREAS, resulting from the creation of a new position: Community
Development Director, an additional job classification is required; and
WHEREAS, the adoption of a job classification is required for all
authorized positions.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and
subsequent amendments shall be further amended to include the new job
classification and job description for the position of Community
Development Director as set forth in Attachment A.
BE IT FURTHER RESOLVED that this document shall become part of the
official Classification Plan for the City of Dublin.
PASSED, APPROVED AND ADOPTED this 11th day of July, 1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
City Clerk
EXHIBIT 1
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COMMUNITY DEVELOPMENT DIRECTOR
The following key elements describe the basic duties and responsibilities of the position, but are not all
inclusive.
CANDIDATE QUALIFICATIONS
Key Elements
1. Plan and direct the activities of the Community
Development Department including all planning,
building inspection and zoning activities.
2. Effectively develop, plan and implement department
goals and objectives on schedule; recommend and
administer policies and procedures.
3. Direct the preparation of agenda items for City
Council, Planning Commission and other
committees and commissions involving land
use and development activities.
4. Act as City liaison and confer with public officials,
developers, business and citizen groups and the
general public on matters related to the City's
development regulations and policies.
5. Select, train and evaluate personnel; provide for
staff training and development; responsible for the
morale and productivity of the department.
6. Review proposed development projects for their
financial feasibility and compliance with the City's
applicable development policies and plans.
7. Prepare and present clear and concise written and
oral reports.
8. Attend and make presentations at various meetings
including off-site, day, evening and week-end.
9. Plan, organize, implement and complete highly
complex projects, studies and policy-formulation
processes on schedule.
Required
1. Bachelor's degree in Public Administration, Urban or
Regional Planning or related field.
2. Five years of supervisory experience in development
servicesl community development, including three
years of administrative responsibility.
3. Knowledge of principles and practices of urban
planning, zoning and building inspection.
4. Knowledge of public and business administration
including organization and methods analysis; personnel
administration; and budget preparation and administration.
5. Knowledge of federal, state and local laws and trends
pertaining to land use and development issues.
6. High level of interpersonal skills to deal with others.
7. Ability to communicate effectively in writing and verbally.
8. Valid California driver's license to be secured and
maintained as a condition of continued employment.
Preferred
1. Master's degree in Business or Public Administration.
2. Familiar with personal computers and appropriate
software.
General Purpose of Position: To plan, direct, organize and review the activities of the Community
Development Department including planning, building inspection and zoning programs; and to provide
highly responsible professional, administrative and technical staff assistance to the City Manager.
Supervision Received and Exercised: Reports to and receives administrative direction from the City
Manager. Exercises direct supervision over Department professionals, technical and clerical staff.
Major Duties and Responsibilities: Duties may include but are not limited to the following:
Planning and directing the activities of the Community Development Department including all planning,
building inspection, zoning and environmental review services; supervising and coordinating these
activities with those of other City departments and agencies.
Developing and directing the implementation of goals, objectives, policies, procedures and work
standards for the Community Development Department; prepares and administers the department's
budget.
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Planning, organizing, implementing and completing complex projects (such as Eastern Dublin and other
major development plans) on schedule.
Providing information, policy recommendations and staff support to the City Council, Planning
Commission and various committees and commissions concerned with land use, community
development and related issues.
Monitoring developments related to planning, building, land use, grant and bond programs, code
enforcement and related development matters; evaluating their impact upon City operations and
recommending policy and procedural modifications.
Developing and preparing modifications for and administering the City's General Plan. Directing and
supervising the administration and enforcement of the environmental impact review process.
Selecting, training and evaluating personnel; providing for training and professional development;
responsible for department morale and productivity.
Selecting and overseeing contract staff; negotiating and administering service contracts.
Conducting and directing analytical planning and related studies; developing and reviewing reports of
findings, alternatives and recommendations; preparing a variety of periodic and special reports
regarding department activities.
Making presentations before the City Council, Planning Commission and various committees and
commissions; representing the City in meetings with representatives of governmental agencies,
professional, business and community organizations, and the general public.
Knowledge, Skills and Abilities: This position requires knowledge of the following: principles,
practices and techniques of urban planning, growth and economic development; administrative
principles and methods including goal setting, program development and implementation, budget
preparation; statistical research methods and forecasting; trends effecting public planning and
development; federal, state and local laws related to planning, building, land use, environmental and
related development matters; personnel administration including principles of supervision and training;
contract administration; and basic building, code enforcement, grant funding, bond and alternative
financing principles, practices and methods.
This position requires the ability to: plan, organize, direct, review and evaluate varied community
development activities; select, train and motivate assigned staff and contract professionals; develop,
implement and interpret policies, procedures, goals, objectives and work standards; analyze complex
problems, evaluate alternatives and make creative recommendations; exercise sound, independent
judgment within general policy guidelines; establish and maintain effective relationships with those
contacted in the course of work; represent the City effectively in meetings with others; prepare clear
and concise written reports, correspondence and related written material;
Experience, Education and Training: The position requires a Bachelor's degree in public
administration, urban or regional planning or in a related field. A Master's degree in business or public
administration is highly desirable. The position also requires five years of supervisory experience in
development services/community development, including three years of administrative responsibility.
License and Certification: Position requires a valid California Class C driver's license to be secured
and maintained as a condition of continued employment.
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RESOLUTION NO. 15-95
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL
IN ACCORDANCE WITH THE PERSONNEL RULES
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant
to the Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 17-94 and subsequent
amendments which establish a Salary Plan for full-time personnel in
accordance with the Personnel Rules; and
NOW, THEREFORE, BE IT RESOLVED that the following salary provisions
shall be established in accordance with the City of Dublin Personnel System
Rules.
BE IT FURTHER RESOLVED that any previous enacted salary provisions
contained in Resolution No. 17-94 and subsequent amendments shall be
superseded by this Resolution.
ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT
(FLSA) OVERTIME PROVISIONS
Employees covered under this Section shall be paid a monthly salary within
the following ranges with the exclusion of any Performance Pay Adjustment
granted in accordance with the Personnel Rules. IN TEE EVENT THAT IT IS DEEMED BY TEE
CITY MANAGER TO BE IN TEE BEST INTEREST OF TEE CITY, TEMPORARY APPOINTMENTS OF NO MORE THAN 6 MONTHS, WHERE
TEE WORK ASSIGNMENTS ARE SUCH THAT TEEY CAN BE COMPLETED WITH LESS THAN A 40 HOUR WORK WEEK, MAY BE APPROVED
BASED UPON THE HOURLY RATES. THE TOTAL SALARY PAID FOR SUCH WORK SHALL NOT BE LESS THAN THE "SALARY TEST"
REQUIRED FOR AN EXEMPTION UNDER FLSA.
* Administrative Assistant
Assistant City Manager/Adminis-
trative Services Director
Assistant Civil Engineer
Assistant to the City Manager
Associate Planner
City Clerk
.t(Corom.Utiit.y~velopni~P;t .:Dir.ee;to.pi
Economic Development Manager
* Finance Manager
Planning Director
Public Works Director/City
Engineer
Recreation Director
Recreation Supervisor
* Secretary to the City Manager/
Deputy City Clerk
Senior Civil Engineer
Senior Planner
* Classification lS currently vacant.
Monthly
Minimum
Monthly
Maximum
Hourly
Minimum
$3,397
$5,634
$4,247
$7,043
$19.60
$32.50
$21.20
$24.81
$20.81
$22.68
)$31..~.7fr
$24.17
$24.15
$30.67
$34.52
$3,674
$4,301
$3,607
$3,931
. $..... . .
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.. H ,...... . . ......
... .... ". .......
. .. . ........
." . - ... ...... . ...
.;;. .. .;;..:;..;o:t.J)0:3..;;;..:. ;.;.
$4,189
$4,186
$5,316
$5,983
$4,592
$5,376
$4,509
$4,914
..;....$....6;..........8......'7:...;8....
::;.:..;.;.[;;..C;)
$5,236
$5,232
$6,645
$7,478
Hourly
Maximum
$24.50
$40.63
$26.49
$31. 02
$26.01
$28.35
:))i:$$9~6B)." ..
$30.21
$30.18
$38.34
$43.14
$5,265 $6,582 $30.38 $37.97
$3,254 $4,067 $18.77 $23.46
$2,933 $3,666 $16.92 $21.15
$5,017 $6,271 $28.94 $36.18
$4,028 $5,035 $23.24 $29.05
EXHIBIT 2
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SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF FLSA.
Employees covered under this Section shall be paid hourly wages within the
following ranges with the exclusion of any Performance Pay Adjustment
granted in accordance with the Personnel Rules. The monthly salaries are
shown for informational purposes only.
Monthly Monthly Hourly Hourly
Minimum Maximum Minimum Maximum
Administrative Secretary $2,671 $3,338 $15.41 $19.26
Administrative Aide $2,938 $3,672 $16.95 $21.18
Assistant Planner $3,061 $3,826 $17.66 $22.07
Community Safety Assistant $3,061 $3,826 $17.66 $22.07
Engineering Technician $3,046 $3,807 $17.57 $21.96
* Finance Technician I $2,428 $3,035 $14.01 $17.51
Finance Technician II $2,671 $3,338 $15.41 $19.26
Heritage Center Director $2,662 $3,328 $15.36 $19.20
Management Assistant $3,088 $3,860 $17.82 $22.27
* Office Assistant I $1,938 $2,423 $11.18 $13.98
Office Assistant II $2,132 $2,665 $12.30 $15.38
Public Works Inspector $3,350 $4,188 $19.33 $24.16
Recreation Coordinator $2,662 $3,328 $15.36 $19.20
Secretary $2,428 $3,035 $14.01 $17.51
* Classification lS currently vacant.
PASSED, APPROVED AND ADOPTED this 11th day of July, 1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
H Drive/Salary/RESO$95.DOC
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DUBLIN
**************
AMENDING RESOLUTION NO. 142-90 ESTABLISHING MANAGEMENT POSITIONS
EXEMPT FROM COMPETITIVE SERVICE AND PRESCRIBING
LEAVE BENEFITS FOR THE POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance; and
WHEREAS, section 4(e) of the Ordinance exempts Department Heads
and other management positions from the Competitive Service; and
WHEREAS, the exemption from Competitive Service also exempts these
employees from the Personnel Rules, including the description of leave
benefits; and
WHEREAS, the City Council has adopted Resolution No. 142-90 and
subsequent resolutions which establish management positions and
prescribe leave benefits for those positions; and
WHEREAS, due to the creation of the new Community Development
Director classification, it is appropriate to amend Resolution No.
142-90.
NOW, THEREF0RE, BE IT RESOLVED that the city Council of the City
of Dublin does hereby amend Resolution No. 142-90 as follows:
A. The Department Head and Management Employees shall include the
addition of the Community Development Director classification.
PASSED, APPROVED AND ADOPTED this 11th day of July, 1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
City Clerk
EXHIBIT 3