HomeMy WebLinkAboutItem 6.2 CitywideStrLightng
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: AUGUST 8, 1995
SUBJECT:
Public Hearing: Citywide Street Lighting
Maintenance Assessment District 83.1
(prepared by: Lee Thompson, Public Works Director)
EXHffiITS ATTACHED: 1) !
2) I
Resolution approving engineer's report, confirming diagram and
assessment, and ordering levy of assessment)
Engineer's Report and Assessment Diagram
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RECOMMENDA TION: ,(' ~ 1)
2)
3)
4)
5)
Open public hearing
Receive Staff presentation and public comment
Question Staff and the public
Close public hearing and deliberate
Adopt resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
.ANCIAL STATEMENT:
The proposed district cost estimate for Fiscal Year 1995-96 is $395,908.
This amount includes the energy and maintenance cost associated with both
City owned and PG&E owned street lights throughout the City. This cost
estimate also includes a contribution of $103,196 towards the cost of
acquiring PG&E owned street lights for the purpose of reducing
maintenance costs and future assessments to property owners within the
District and a reserve of $88,220 for future pole replacement. An
estimated $192,490 is the proposed assessment to property owners for
Fiscal Year 1995-96 cost. Although this total levy might vary somewhat
based on the final parcel information developed between now and the time
the City conveys the levy to the County Assessor, it is proposed that the
actual assessment to each individual property owner remain at the same
rate for Fiscal Year 1995-96 as was levied in Fiscal Year 1994-95 (i.e.
rates would be frozen for Fiscal Year 1995-96).
DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment
.Qistrict to replace the County of Alameda Lighting Service Area. This Assessment District finances the cost of
energy and maintenance associated with street lights owned by both the City and PG&E. Over the past year, the
City and other Alameda County jurisdictions have been involved in a joint Street Light Acquisition Group for the
purpose of acquiring the lights that are currently owned by PG&E.
This assessment district funds the maintenance and repair cost of street lighting in the City of Dublin. By far, the
greatest portion (over 90%) of the maintenance cost is the energy bill the City receives from PG&E. The rates
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ITEM NO. . 9
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paid to PG&E include electricity ( unmetered service) and the cost of the specific street lighting maintenance .
which PG&E performs under each rate. Residential area street lights and some of the older arterial street lights.
are owned and maintained entirely by PG&E. The arterial street lights which were installed as part of City
projects are owned by the City, and the rate paid to PG&E for those lights is proportionally lower. PG&E
maintains bulbs, photocells, and lenses under the rate charged for the City-owned street lights. The City is
responsible for other repairs and maintenance, including head replacement, fuses and other parts, accident
damage repair, and so forth. This work is presently being performed through a contract with Alameda County.
A very small portion of the cost funded by the assessment district is administrative in nature. This includes
preparation of the Engineer's Report, the cost of collection charged by the County Assessor, a small delinquency
percentage, and some ongoing Staff time to monitor maintenance of the street lighting system.
F or Fiscal Year 1995-96, the scope of the work for the district will also include a portion of the purchase cost
street lights.
The 1972 Act Assessment Districts are "benefit" districts; in other words, a benefit is provided to property
owners in return for assessments levied. Residential property owners receive the benefit of lighting on their
specific streets and also the benefit of lighting on arterial and collector streets which are used to access their
homes. Commercial property owners receive the benefit of lighting on the arterial streets on which their
businesses are located and on the streets used to access those streets. Street lighting is primarily considered to
be "safety lighting" and reduces the City's liability exposure in relation to traffic safety and, to some extent, crime
prevention.
At the City Council meeting of July 25, 1995, the City Council reviewed options for funding the street light
acquisition. The City Council determined that the Street Light Maintenance Assessment District would
contribute the $103, 196 that is currently budgeted for purchase of street lights, plus any savings that are achieved
in Fiscal Year 1995-96 through purchase of the lights. The balance of the purchase cost is to be paid from t.
City's General Fund so that savings in future years can be passed on to Dublin property owners.
For Fiscal Year 1995-96, it is proposed that the assessment be frozen at the same rate as the last two years'
assessments. This would mean a $19.34 assessment for a single-family or condominium lot, $116.04 per
apartment building and $106.37 per acre for commercial lots.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving
engineer's report, confirming diagram and assessment, and ordering levy of assessment.
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 88-95, which amended Resolution No. 27-95, a Resolution
Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District
No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said
Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting
Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this
Council and found to be sufficient in every particular, whereupon it was determined that said report should
stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and
that August 8, 1995, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin,
California, was appointed as the time and place for a hearing by the Council on the question of the levy of the
proposed assessment, notice of which hearing was published and posted in accordance with the Landscaping
and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons interested
desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard
and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and
confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the
est and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written protests against the said proposed
levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against
the diagram or the assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and
expenses thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the
City Clerk, which map is made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 8th day of August, 1995.
AYES:
NOES:
ABSENT:
Mayor
.TEST:
City Clerk
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 1995-96
ENGINEER'S REPORT
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CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
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ASSESSMENT
WHEREAS, on March 13, 1995, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $195,179 $195,179
Improvements $103,196 $103,196
Incidental Expenses $ 97,533 $ 97,533
TOTAL COST $395,908 $395,908
Estimated 1995-96 Revenue
from Prior Year Assessments $4,478 $4,478
Estimated 1995-96 Interest
Income Applied to 1995-96
Operating Costs $6,720 $6 720
Reimbursement from Pole
Knockdowns $4,000 $4,000
Estimated Surplus from 1994-
95 Fiscal Year $188,220 $188,220
NET TO BE ASSESSED
FOR FISCAL YEAR 1995~96 $192,490 $192,490
Assessment per factor
rate of "I" $19.34 $19.34
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As required by said Act, a diagram is hereto attached showing the exterior .
boundaries of said street light maintenance assessment district and also the lines and dimensions of
each lot or parcel of land within said landscaping maintenance assessment district as the same
existed as of March 1, 1995, each of which lots or parcels having been given a separate number
upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount among the
several lots or parcels in proportion to the estimated benefits to be received by each such lot or
parcel from the acquisition and maintenance of said improvements, and more particularly set forth
in the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to
its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
1995-96 and includes all of such parcels excepting those portions thereof within existing public
roads or rights of way to be acquired in these proceedings for public road purposes. For a more .
particular description of said property, reference is hereby made to the deeds and maps on file and
of record in the office of the County Recorder of said County. Because the names of the several
owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of
parcel ofland assessed, the amount assessed thereon, and the number of the assessment.
Dated: 7/18/95
City Engineer
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1995-96
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The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1995-96 is as follows:
Maintenance
(1) Electric Energy $183,657
(2) Contract With Caltrans $300
(3) Replacement of Pole Knockdowns $4,300
(4) California Street Light Association $845
(5) Other Repairs and Maintenance Costs $2,500
(6) Administration $3,577 $195,179
Improvements $103,196
Incidentals
(1) Engineer's Report and Proceedings $2,100
(2) Cost of Collection (County of Alameda) $3,272
(3) Delinquencies $3,941
(4) ContingencieslReserve $88,220 $97,533
. TOTAL: $395,908
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:METHOD OF APPORTIONMENT OF ASSESS:MENT
The assessments shall be spread using a method of "factor rates" assigned to different land uses. .
The establishment of the apportionment of a factor rate of "I " will be calculated by dividing the total
assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are
assigned as follows:
Use (x = any single digit number)
Factor Rate ex 1/2 if vacant)
Ox
1 x & 73
22
23
24
3x
4x
5x
6x (except 65)
7x (except 73)
8x
9x
65
xx9
Exempt
Single Family Residential & Condo
Duplexes
Tri-Plexes
Four-Plexes
Commercial
Industrial
Rural
Institutional
Apartments
Commercial
Commercial
Cemeteries
Common Open Space
o
1
2
3
4
5.5/ac.
5.5/ac.
0.5
5.5/ac.
6
5.5/ac.
5.5/ac.
o
o
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the .
apportionment for a factor rate of 1.
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1995-96
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth In Column (1), with the diagram thereto
attached, was tiled with me on July 19, 1995.
I, the City Clerk of the City of Dublin, California, hereby certi . hat the foregoing Assessment, with
the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said
City by its Resolution No.89-95 duly adopted by said Co c'l on July' 5, 1995.
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I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with
the diagram thereto attached, was finally approved and confirmed by the City Council of said City by
its Resolution No. -95 duly adopted by said Council on August 8, 1995.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was tiled in the office of the County Auditor of the County of Alameda,
California, on . 1995.
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