HomeMy WebLinkAboutItem 4.10 SurplusPrtyDisposal
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CITY CLERK
File # D~~[Q]-~[QJ
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (November 14,1995).
SUBJECT:
Disposal of Surplus Property
~Report Prepared by: Paul S. Rankin, Assistant City Manager
ExmBITS ATTACHED:
Resolution Declaring Surplus Property
RECOMMENDATION~#, Adopt the Resolution and authorize Staff to proceed with transfer of
\ property to Nationwide Companies (Commercial Auction Systems)
pursuant to their current agreement with the City.
FINANCIAL STATEMENT: Proceeds from the sale of the vehicles will be collected as revenue in
the Internal Service Fund. Pursuant to Dublin Municipal Code
2.40.080 proceeds from the sale of unclaimed property will accrue in
the General Fund.
DESCRIPTION: Police Services recently put into service three replacement patrol
i.vehicles. The City has three 1992 Crown Victoria Police Vehicles which can now be declared surplus. In
the past the City has used professional auction services to dispose surplus equipment. In addition the City
has other unclaimed property and surplus items which can be disposed of.
In addition to the Police Vehicles , Police Services has identified various items of unclaimed property
which can be disposed of at this time. The need for storage space requires the City to periodically dispose
items stored at City facilities. Currently there are approximately 64 bicycles and various items of
unclaimed property currently held in the evidence room. The City Municipal Code Section 2.40.070
provides for auctioning bicycles held at least three months and other items which have been held at least
four months. The Police Services Staffhave verified that all items to be auctioned exceed the minimum
hol<ljpg periods. In addition the City has some furniture and old equipment which could be disposed of at
the auction. The Auction Company is responsible for grouping the items and preparing the lots to be sold.
In 1993 all items including non-functioning equipment were successfully sold by the auctioneers.
On November 8, 1993 the City entered into an agreement with Nationwide Companies to auction various
items including surplus vehicles. The agreement provided that it would remain in effect unless either
party gave 30 notice of termination. Staffhas contacted Nationwide and they have indicated that they will
continue to honor the terms of the 1993 agreement for their next auction on December 9, 1995.
Nationwide conducts auctions from their northern California facility located in Napa. The firm arranges
for the pick up of all items and transportation to their facility. They are also responsible for marketing the
sale.
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COPffiS TO:
ITEMNO.~
In order to determine that the Agreement with Nationwide was still competitive Staff did request proposal
information from other auction firms in the area. Based on the overall types of items to be auctioned the
Nationwide services continue to be competitive.
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Nationwide will retain a 10% commission on all items sold. They will not charge any fee for the
transportation of the vehicles or other items to their facility in Napa California. The cost t<? remove logos
and spot painting if necessary was competitive with the other proposals. Painting is only required if after
the removal of the logo the vehicle is still identifiable as a police vehicle. The firm also handles all DMV
paperwork on the transfer of the vehicles.
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Although one of the other proposal received charged a slightly lower commission rate on the vehicles
(8%) the commission on other items was 20%-25%.. The City has bad good experience with the prices
received on items auctioned by Nationwide in the past. Although past sales prices can not be a guarantee
of what our future experience will be, NationWide appeared to obtain higher sales prices in recent
auctions. This would more than offset any savings obtained by a slightly lower commission.
Staff would request that the City Council adopt the attached resolution which declares the police vehicles
as surplus and authorize the use of Nationwide Auction Services for all appropriate surplus and unclaimed
property currently held by the City.
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RESOLUTION NO. - 95
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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DECLARING SURPLUS PROPERTY
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WHEREAS, the City Manager has determined that certain police vehicles and miscellaneous property are no longer
needed for City purposes; and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are available to publicly auction items to the highest bidder; and
WHEREAS, the Police Department also has various items of unclaimed property which under state an-d local laws
may be auctioned; and
WHEREAS, the City also has miscellaneous surplus property which pursuant to the local purchasing ordinance may
be disposed of at an auction; and
WHEREAS, consolidating the sale of all items at one time is a cost effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that the following police vehicles are declared surplus property to be sold
at auction:
C1u:1t MODEL YEAR MILEAGE CONDITION
Dl Ford 1992 75,126 Operable
Crown Victoria
D5 Ford 1992 67,234 Operable
. Crown Victoria
D7 Ford 1992 67,635 Inoperable
Crown Victoria
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall also be authorized to arrange for the
auction of other unclaimed property as well as surplus City property in accordance with state and local laws and
regulations.
BE IT FURTHER RESOLVED that that the City Manager and/or his designee shall be authorized to make any and all
necessary arrangements to transfer the property to be auctioned to a Nationwide Companies pursuant to an agreement
with the City of Dublin dated November 8, 1993.
PASSED, APPROVED AND ADOPlED this 14th day of November, 1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATlEST:
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City Clerk