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HomeMy WebLinkAbout04-24-2007 PC Minutes Planning Commission Minutes CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, April 24, 2007, in the Council Chambers located at 100 Civic Plaza. Chair Schaub called the meeting to order at 7:08 p.m. Present: Chair Schaub, Vice Chair Wehrenberg, Commissioners Biddle, King, and Tomlinson; Mary Jo Wilson, Planning Manager; John Bakker, Assistant City Attorney; Marnie Nuccio, Associate Planer; and Rhonda Franklin, Recording Secretary. Absent: None ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS The April 10, 2007 minutes were approved with two revisions. ORAL COMMUNICATIONS - NONE CONSENT CALENDAR - NONE WRITTEN COMMUNICATIONS - NONE PUBLIC HEARINGS 8.1 PUBLIC HEARING: PA 06-013 - Rezone, Conditional Use Permit and Site Development Review for a reconstruction/expansion of the Alcosta Shell Service Station (Adjudicatory and Legislative Action). Chair Schaub asked for the Staff Report. Ms. Marnie Nuccio, Associate Planner, presented the specifics of the project as outlined in the Staff Report. Chair Schaub asked about the traffic circulation of the project. Ms. Nuccio pointed out the traffic circulation on diagram. Chair Schaub opened the public hearing. Ms. Kathy Kotulak-Hemmen, Applicant, spoke infavor of the project. em. Tomlinson asked about the landscape plans. Ms. Kotulak-Hemmen explained that there is not a lot of room on the project for landscaping and that the architect utilized every available space for landscape. Planning Comll1~I'si('n 'J(rgu~lr 5Weeting 40 jipn"[ 24, 200? Cm. Tomlinson suggested that the light poles be painted a color other than white to prevent a glaring effect. Chair Schaub stated that the light poles should be consistent with the adjacent commercial center. Ms. Kotulak-Hemmen stated that she would not have a problem matching the light poles of the adjacent commercial center. Ms. Nuccio pointed out that Condition of Approval No. 31 requires the style and finish of the light fixtures to be coordinated with the light fixtures of the adjacent commercial center. Cm. King asked about the color of the stucco on the building. Ms. Kotulak-Hemmen explained that it would be the same as the adjacent commercial center. Cm. Wehrenberg asked about the height of the retaining wall. Ms. Kotulak-Hemmen stated that the wall would be 3-5 feet. Cm. Biddle asked about the current status of the project. Ms. Kotulak-Hemmen explained that they are currently working on the Master Sign Program and the building drawings. Hearing no further comments, Chair Schaub closed the public hearing. Vice Chair Wehrenberg stated that graffiti should be added to Condition of Approval No.9 regarding property maintenance. Ms. Nuccio pointed out that Condition of Approval No. 11 discusses graffiti as it relates to property maintenance. On a motion by Cm. Biddle, seconded by Vice Chair Wehrenberg, and by a vote of 5-0-0, the Planning Commission unanimously adopted: RESOLUTION NO. 07 - 20 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN CERTIFYING A NEGATIVE DECLARATION FOR THE ALCOSTA SHELL SERVICE STATION PROJECT AT 8999 SAN RAMON ROAD APN 941-0164-001-07 and 941-0164-003-02 PA 06-013 RESOLUTION NO. 07 - 21 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING THAT THE CITY COUNCIL APPROVE A REZONE FROM C-N, NEIGHBORHOOD COMMERCIAL TO C-2, GENERAL COMMERCIAL FOR THE ALCOST A SHELL SERVICE STATION AT 8999 SAN RAMON ROAD APN 941-0164-001-07 and 941-0164-003-02 O>lanning Commi.\'sion 1:I.r[Jufar "Weeting 41 ;lpn"[ 24, 200? P A 06-013 RESOLUTION NO. 07 - 22 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW FOR THE ALCOST A SHELL SERVICE STATION RECONSTRUCTIONjEXP ANSION AT 8999 SAN RAMON ROAD (APN 941-0164-001-07 and 941-0164-003-02941-0164-003-02, 01) P A 06-013 8.2 PUBLIC HEARING: PA 06-026 - Dublin Gateway Medical Center Building 3 Hospital and Garage - Planned Development Rezone and Stage 1 and 2 Development Plan, Conditional Use Permit, Site Development Review, and Development Agreement (Legislative and Adjudicatory Actions). Chair Schaub asked for the Staff Report. Ms. Mamie Nuccio, Associate Planner, discussed the specifics of the project as outlined in the Staff Report. Chair Schaub asked for the definition of GFRC. Ms. Nuccio stated that GFRC is the acronym for Glass Fiber Reinforced Concrete. Chair Schaub asked about the height of the parking garage. Ms. Nuccio explained that there would be 4 levels above ground and 1 level below ground and would be similar in height to the existing medical office building. Chair Schaub asked if the noise study completed for the project only covers the current project plans and project description and does not incorporate future equipment that may be installed at the site, and Ms. Nuccio said yes. Cm. Biddle asked about the ambulance access route, and Ms. Nuccio pointed it out on the diagram. Vice Chair Wehrenberg asked if significant changes to the project would come before the Planning Commission after the project is approved by the City Council. Ms. Nuccio explained that the City Council would review and be the final decision making body for significant changes to the project. Chair Schaub and Vice Chair Wehrenberg expressed concerns about making a decision on the project when the project is not at build-out and significant changes to the project could occur in the future. Ms. Mary Jo Wilson, Planning Manager, stated that Pfanning Comll1i.uio" 1:I.flIu~/r ~Weetin/J 42 ;1/m.[24,200? significant changes to the project could be brought before the Planning Commission for recommendation to the City Council. Chair Schaub opened the public hearing. Mr. Rick Needham, with Triad Partners, spoke in favor of the project on behalf of the Applicant. Chair Schaub asked if it is possible to decrease the height of the office building by one story by adding an underground floor. Mr. Needham explained that there is currently a sub grade level that houses equipment. Mr. Jim Terry, with Ware Malcolmb, spoke in favor of the project on behalf of the Applicant. He stated that the 7th story is used to cover the mechanical equipment. Cm. Biddle stated that because this is a hospital, he does not have a problem with the height of the building. Vice Chair Wehrenberg stated that she does not have a problem with the height of the building, but is concerned about the potential future height of the building based on future tenants and uses of the building. She stated that she would like the project to be brought before the Planning Commission if the height of the building increases. Cm. Tomlinson stated that the design of the building gives the perception of a 6-story building. He stated that he is happy with the building architecture. Cm. Biddle stated that he likes the idea of adding an underground level to the building. Ms. Nuccio explained that adding an underground level would increase the square footage and require further review and analysis of the project, as a basement is not a part of the current proposal by the Applicant. Cm. Tomlinson discussed architectural options to soften the corner element of the building. The Planning Commission agreed that the corner element of the building should be softened. The Planning Commissioners agreed that the architecture of the parking garage should be consistent with the architecture of the existing medical office buildings. They discussed various features that could be added to the parking garage that would make it more consistent with the architecture of the existing medical office buildings. Mr. Needham stated that the development team would certainly discuss any modifications with Staff. Cm. Biddle and Vice Chair Wehrenberg expressed concerns about the parking capacity. Cm. Biddle stated that he would like Staff to verify the adequacy of the parking capacity. Chair Schaub stated that he would like the parking structure to be re-addressed and brought back to the Planning Commission. Chair Schaub and Cm. Tomlinson expressed concerns about the functionality of the loading dock and truck circulation on the site. They expressed concerns about safety and traffic Planning Commi.~si(ln 43 jipd[24, ZOO? 1(mufar :Weeting congestion in the area. Ms. Nuccio stated that the Public Works Department reviewed the project plans and did not have any concerns with the loading dock or truck circulation. Vice Chair Wehrenberg expressed concern about the trash bins located along Dublin Boulevard near the emergency parking area. Chair Schaub and Cm. Tomlinson suggested that the trash bins be moved to an internal location on the site and away from the emergency parking area. Mr. Needham stated that he would consider another location for the trash bins. Vice Chair Wehrenberg asked about the potential use of helicopters on the site. Mr. Needham stated that helicopter pads were not included in the project description. Vice Chair Wehrenberg stated that she is concerned about the potential occurrence of ambulances, generators, and oxygen tanks. Ms. Wilson stated that the CEQA (California Environmental Quality Act) analysis reviewed the potential noise and activity of the project and found that it would not be a significant effect to the environment. Vice Chair Wehrenberg stated that mechanical equipment on the site could be a visual and audible distraction to the site. She asked if sound control elements could be incorporated around noisy equipment. Ms. Nuccio stated that the Conditions of Approval discuss equipment screening on the site and that Staff would look into requesting sound control elements to attenuate noisy equipment on the site. Ms. Nuccio pointed out that there is a sound wall that separates the nearest residential homes from Dublin Boulevard. Cm. Tomlinson commented that the shape of the building may serve as a noise barrier to residents and direct noise to 1-580. Cm. Biddle asked about the public notification process for the project, and Ms. Nuccio explained the process. Cm. King expressed concerns about the truck circulation and loading dock area on the site. The Planning Commission and the Applicants discussed options for making the area more functional. Staff stated that they would work with the Applicant on the various options. Ms. Jennifer Kim, resident, had several concerns about the project regarding noise, traffic, and parking. The Planning Commission and Staff addressed each of Ms. Kim's concerns. Hearing no further comments, Chair Schaub closed the public hearing. Chair Schaub recapped the items the Planning Commission would like the Applicant to address: . Soften the corner element on the Dublin Boulevard/Glynnis Rose corner of the medical office building. . Make the loading dock more functional for trucks to maneuver. . Move the trash bins to a more internal area of the site. . Make the architecture of the parking garage consistent with the architecture of the existing medical office buildings. . Review landscaping adjacent to the parking garage Pfannillg Commission 1:I.rfJU~lr :Weetmg 44 jfpn"f 2 4, 20m The Planning Commissioners stated that they still have concerns regarding parking capacity and would like a parking analysis to be completed. The Planning Commissioners stated that they would like significant changes to the project to be brought before the Planning Commission. They further stated that they would like potential generator locations to be internalized within the site and away from the street. Ms. Wilson stated that Staff's recommendation to the Planning Commission, based on the number of significant concerns raised by the Planning Commission, is to have the Staff address the concerns with the Applicant and continue the application to a future Planning Commission meeting. Mr. Needham asked the Planning Commission if he could speak. The Planning Commission voted to re-open the public hearing. Mr. Needham reviewed the Planning Commission's concerns and requested that the Planning Commission approve the project and allow the Applicant to work with Staff on the necessary modifications. Hearing no further comments, Chair Schaub closed the public hearing. On a Motion by Cm. Biddle, seconded by Cm. King, and by a vote of 5-0-0, the Planning Commission unanimously decided to continue the item to the May 8, 2007 Planning Commission meeting. NEW OR UNFINISHED BUSINESS - NONE OTHER BUSINESS 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). Ms. Mary Jo Wilson, Planning Manager, reminded the Planning Commission about the upcoming Geological Hazard Assessment District (GHAD) seminar. Cm. Tomlinson informed the Planning Commission that he plans to inquire about getting a sound wall installed along the sport's field near City Hall due to the noise from the freeway. Chair Schaub asked about the status of the blacked-out windows of the video store on Dublin Boulevards. Ms. Wilson stated that Staff continues to work with owner. ADJOURNMENT - The meeting was adjourned at 9:30 p.m. Respectfully submitted, /~aqJ Planning Commission Chair ATTEST: O>[onnill[j Commission 1I.f[ju~lY :Meetin,q 45 jipnl2!, 2001' p[annill[J Comll1i.\'sion '1(f[JU~lr ~l1eeting 46 )lpri[ 24, 200?