HomeMy WebLinkAboutItem 4.04 ComputerEquipPurch
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CITY CLERK
File # D[3]~[{i]-[gJ~
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: NOVEMBER 28,1995
SUBJECT:
Purchase of Computers and Equipment
Report Prepared by: Steve Honse, Administrative Assistant
EXlllBITS ATTACHED:
RECOMMENDATION: ;vi
FINANCIAL STATEMENT:
Computer Specifications
Authorize Staff to Solicit Bids
The estimated cost of the proposed equipment and software is
$18,750. Sufficient funds are included in the FY 1995-96 budget.
DESCRIPTION: This is a request for authorization to solicit bids for computers and
equipment as described in Exhibit 1. Each piece of equipment is described in detail below with an
explanation of the equipment's purpose:
1. Personal Computer - Remote Access for Off-site Staff
Estimated Cost:
$2,500
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Purpose
This computer will be used to enable off-site employees to access the city computer network.
Initially, the computer will facilitate network access by the Shannon Center. Ultimately, the
computer could be made available to all satellite facilities within the City.
Currently, Shannon Center employees must hand-carry schedules, reports, and agenda material to
City Hall. This is problematic in several respects. First, revisions and record updates cannot be
quickly accomplished. Second, it is difficult to coordinate activities between the Shannon Center
and other departments.
Remote access would solve these problems by giving the Shannon Center the ability to transmit
data to City Hall instantaneously. When revisions are required, they can be accomplished quickly,
without the need to hand-carry paper work back and forth. Since a remote access computer is fully
capable of two-way communication, the Shannon Center would be able to receive and send E-
Mail, and to distribute and retrieve documents.
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COPIES TO:
H/cc-forms/agdastm t.doc
ITEM NO. 4.4-
Hardware
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Based on price, customer service, and quality, the City purchased 32 Hewlett-Packard computers
as part of a major upgrade and network installation in Fiscal Year 1994/95. The proposed bid
specification expresses this preference.
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Due to the falling prices of Pentium microchips, the cost differential between the Pentium and the
486 chip has been reduced to approximately $200. Predictably, the 486 chip is rapidly becoming
obsolete. Software manufacturers are responding by creating programs which need the Pentium
chip to function efficiently. While the City's existing 486 computers will be adequate for some
time, future purchases of computers should specify Pentium Chips that operate at a minimum
speed of 90 MHz with 8 MB of RAM, and a minimum hard drive of 840 Mh.
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2. Personal Computer - Additional New Workstation (Disaster Preparedness)
Estimated Cost:
$2,300 (The adopted budget for Disaster Preparedness will accommodate
the purchase of this equipment).
Purpose
Prior to the adoption of the 1995/96 Budget, Disaster Preparedness was combined with Crime
Prevention and only one work station was required. The 1995/96 Budget increased staffing for
crime prevention and a second workstation is necessary. This position will utilize data bases that
are most efficiently generated and manipulated on a computer.
Hardware
For the reasons outlined above, this computer's minimum specification are: Hewlett-Packard with .
a Pentium Chip that operate at a minimum speed of 90 MHz., 8 MB of RAM, and a 840 Mh hard
drive.
3. Computer Aided Design (CAD) Work Station
Estimated Cost:
$6,200
Purpose
This machine will be located in the Public Works Department where it will be used for a variety of
purposes, including the generation and modification of construction drawings, location maps, and
to store and manipulate Geographic Information System (GIS) data. The machine will be
connected to the City computer network in order to make certain drawings and exhibits are
available to City Staff.
Hardware
CAD files are extremely large. As a result, this machine will require more RAM and hard disk
memory than the typical personal computer. The machine will be purchased initially with 32 Mb
of RAM and a 1.56 Gb hard drive, with the ability to double both types of memory in the future.
Computer graphics are inherently slow, especially when combined with mathematical formulas as
used in AutoCad. The Pentium chip was designed to handle these high demand applications. .
Although a slower chip will work in theory, a 100 MHz chip is the minimum acceptable for
AutoCad.
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The recurring theme with AutoCad and GIS is that the files are extremely large. As a result, the
majority of the data and programs are stored on Compact Disks (CD). For example, preliminary
. data for the San Ramon Aerial project was recently made available to the City in the CD format.
Although a CD may be copied to floppy disks, the process is labor intensive and introduces the
potential for error.
Monitor
Engineering and design programs require the operator to focus on small areas of the computer
screen in order to achieve precision. In order to effectively deal with these conditions, the use of
an oversized monitor with a minimum .28 dot pitch is purposed. In AutoCad applications, the
minimum acceptable dimension for a monitor is 17 inches.
3. Plotter for AutoCad and Geographical Information System
Estimated Cost:
$7,750
An E-sheet plotter is required in order to print AutoCad and GIS drawings. The Hewlett-Packard
DesignJet 750C is competitively priced and is recommended by current industry users in terms of
print quality, speed, support, and ease of maintenance.
This plotter uses ink jets which precisely sprays ink to produce highly detailed and accurate prints.
This plotter is especially well suited to GIS applications.
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CITY OF DUBLIN BID SPECIFICATIONS
Computers and Equipment
PERSONAL COMPUTER
Hewlett-Packard Vectra VL3 466722, installed with the following at a minimum:
1. 14" Hewlett-Packard color monitor;
2. 90 Mhz Pentium processor;
3. 8mb RAM;
4. 840 mb hard drive;
5. 3.5" 1.44 mb disk drive;
6. 28.8 baud modem, internal;
7. DOS 6.22 or latest version;
8. Microsoft Windows for Workgroups;
9. mouse
B. PERSONAL COMPUTER
Hewlett-Packard Vectra VL3 466722, installed with the following at a minimum:
1. Hewlett-Packard color monitor;
2. 90 Mhz Pentium processor;
3. 8mb RAM;
4. 840 mb hard drive;
5. 1.44 mb disk drive;
6. DOS 6.22 or latest version;
7. Microsoft Windows for Workgroups;
8. mouse
NETWORK SERVER COMPUTER
Hewlett-Packard Netserver LC, installed with the following at a minimum:
1. 100 MHz Pentium processor;
2. 32 mb of 72-pin RAM using no more than 1/2 of the available 72 pin slots;
3. 1.56 gb hard drive;
4. Artist 64-bit 2000 PCI video card with all drivers;
5. 3-1/2" 1.44 mb disk drive;
6. 100Base-T Ethernet LAN adapter;
7. Quad-speed CD-ROM drive
8. Tape back-up drive, internal
9. DOS 6.22 or latest version;
10. Windows for Workgroup;
11. Mouse, three-button
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D. MONITOR
NEC Multisync Xv17 270975 or equal, meeting the following minimum specifications:
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1. .28 dot pitch
2. 1280 x 1024 @ 75 HZ refresh rate, autosizing multisync monitor
3. compatible with and including all cables to Artist 64-bit 2000 video card
E. PLOTTER
Hewlett-Packard DesignJet 750C E-sized C3196A, with cables and drivers.
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