HomeMy WebLinkAboutItem 8.1 1994 Goals&Obj-BudgetStdy
~
. 1-.
( t"
\ .
.
CITY OF DUBLIN
.
AGENDA STATEMENT
SUBJECT:
CITY COUNCIL MEETING DATE: January 10, 1994
1994 Goals & Objectives Study/Budget study Session
(Prepared by: Richard C. Ambrose, City Manager)
EXHIBITS ATTACHED: 1 )
2)
City Council Minutes of March 23, 1993 Meeting
Excerpt from 1992 Goals & Objectives Year End
Report
3)
Direct Staff regarding desired changes, if any, in
the format of the City's Goals & Objectives Study
Session
Establish a special meeting date for the Goals &
Objectives Study Session during the first week of
March.
Determine if the Council should hold a budget
study session and if so, establish a date for that
purpose.
RECOMMENDATION: 1 )
~2)
FINANCIAL STATEMENT:
None
DESCRIPTION: Since 1983, the City Council has held a special meeting
to define the Goals & Objectives for the City each upcoming year. This
special meeting has typically been held in late February or early March in
order to provide adequate time for City Staff to incorporate the Council'S
direction regarding its Goals & Objectives for the upcoming year in the
preliminary budget.
The format for last year's Goals & Objectives Study Session included the
following elements:
Prior to Goals & Obiectives Session
1) Staff prepares a status report on the current year's Goals &
Objectives.
2) Staff prepares proposed Goals & Objectives recommended for
consideration by the City Council for the upcoming year.
3) Councilmembers individually rank the proposed Goals & Objectives with
a ranking of high, medium, low priority, or no priority (delete).
Councilmembers may also identify additional goalS for Council consideration
at the study session. Each Councilmember completes the prioritization of
the Goals & Objectives and submits the prioritization prior to the
designated Study Session.
Goals & Obiectives Session
1) Staff and Council review progress on current years Goals & Objectives.
2) Staff reviews proposed Goals & Objectives by program area for upcoming
year.
3) Council hears public comment on Goals & Objectives.
4) City Council deliberates and collectively adjusts rankings of Goals &
Objectives by program area.
Post Goals & Obiectives Session
Staff prepares an implementation plan for the City Council's adopted Goals
& Objectives, which is presented as part of the Preliminary Annual Budget
and Five-Year Capital Improvement Program Update.
If the City Council is interested in changing the format of the Goals &
Objectives Development Process as indicated above, appropriate direction
should be provided to Staff.
Staff would recommend that the City Council call a special meeting to
consider the Goals & Objectives on either March 1, 2, or 3, 1994.
----------------------------------------------------------------------
ITEM NO. 8..1
COPIES TO:
CITY CLERK
FILE ~
Bydqet Study Session
.
.
Historically, the City has utilized only the Goals & Objectives Planning
Session as a means of providing City Council input prior to the development
of the City's annual budget. Since issues have been brought up by
individual City Council members at the time of the formal budget hearing
after the Preliminary Budget has been developed, Staff suggests that the
City Council may wish to hold a budget study session either in conjunction
with or closely following the Goals & Objectives Planning Session in order
that budget issues or budget considerations can be identified earlier, so
that the City Council could have the benefit of Staff analysis and impact
of those budget issues and considerations while considering the upcoming
Fiscal Year 1994-95 Budget during the Budget Hearings.
a:ll0G0als.agenda#14
.
.
An adjourned regular meeting of the City Council of the City of Dublin
was held on Tuesday, March 13, 1993, in the Council Chambers of the
Dublin Civic Center. The meeting was called to order at 7:31 p.m., by
Mayor Snyder.
ADJOURNED REGULAR MEETING - March 23. 1993
ROLL CALL
PRESENT: Councilmembers Burton, Houston, Howard, Moffatt, and Mayor
Snyder
ABSENT:
None
* * * *
PLEDGE OF ALLEGIANCE (610-20)
The Mayor led the Council, staff and those present in the pledge of
allegiance to the flag.
* * * *
STATUS REPORT ON 1992 GOALS & OBJECTIVES (100-80)
Mr. Ambrose, City Manager, stated the purpose of the meeting was for
I~ Cquncil and Staff to discuss the Goals & Objectives for the City so
Council and Staff would be working in the same direction using the
resources available for the items which were designated high priority.
Mr. Ambrose indicated that the 1992 Goals & Objectives Plan, as adopted,
included a total of 101 objectives. Of those objectives, 66 objectives
were assigned a high priority; 27 objectives were assigned a medium
priority; and 8 objectives were assigned a low priority. In addition to
those objectives included in the adopted Goals & Objective plan, 13
other objectives were assigned to staff by Councilor were necessary due
to circumstances beyond the City'S control.
Of the total adopted 1992 objectives, 51 (50.5%) have been completed or
nearly completed during 1992. Of the 66 objectives which were
designated high priority in 1992, 40 (60.6%) have been completed or
nearly completed.
There were four high priority objectives in which no action was taken,
including: 1) report to Council on development of ~ strategic Plan for
the City; 2) monitor storm Water Runoff from new development,
industrial, & auto related uses; 3) prepare a report on potential means
of implementing commercial recycling program; and 4) monitor Dublin's
impact on regional transportation network.
During 1992, there were several factors which impacted the staff's
ability to make further progress on the 1992 objectives. Th~se
included: 1) reduction and freezing of City personnel; 2) significant
staff time allocated toward developing a process to revise the 1992-93
,
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 124
March 23, 1993
Adjourned Regular Meeting
.
.
", ~'.
Budget as a result of the state Budget cuts; 3) a significant amount of
time spent in monitoring and responding to proposals and actions taken
by other agencies; and 4) a total of 13 major assignments were added
after the 1992 Goals & Objectives were adopted. of the 13 additional
objectives, 7 (53.8%) have been completed.
* * * *
CAPITAL PROJECTS
The Fiscal Year 1992-93 Capital Improvement program included funding for
14 Capital Projects/items. Since July 1992, 9 of the 14 projects have
been completed or will be completed this Fiscal Year; 3 projects have
been deferred due to budget reductions; and 2 projects are behind
schedule (Bathhouse Renovation Dublin Swim Center & Heritage Center
Acquisition Renovation).
There were no comments or questions from the public.
* * * *
1993 GOALS & OBJECTIVES
Mr. Ambrose requested that if the Council gives a high priority to
different objectives, the Council should understand the potential impact
the high objective may have on the 1993-94 Budget. He indicated this
m~eting was to also solicit public input.
Cm. Burton asked what High, Medium" and Low meant.
Mr. Ambrose responded that a high priority objective is one which
siqnificantlv improves the City'S ability to affect the overall quality
of life in the community, provide basic services, or is required by law.
It would be a matter of degree below the high priority. Medium would
have some impact on the community, but not as measurable. Low would get
very little attention.
Mr. Ambrose advised that for 1993, 92 objectives are proposed. This
includes 45 new objectives for 1993. The remaining objectives have been
carried over from the previous year, or are recommended for deletion.
The proposed 1993 Objectives are identified in priority order as viewed
by staff. The Parks & Recreation Commission has also prioritized the
Recreation objectives.
Mr. Ambrose indicated the focus was that the basic functions and basic
needs of the City need to be taken care of first.
em. Burton questioned what had to be done in regard to the Americans
with Disabilities Act Self-Evaluation process.
Mr. Ambrose stated that accommodations for employment and access to
public facilities and parks had to be examined. Job descriptions would
,.
,
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 125
March 23, 1993
Adjourned Regular Meeting
.
.
have to be reexamined and parks and facilities would need to be examined
to see if they were handicap accessible.
em. Houston asked why the Public Works Director could not examine the
parks to determine methods to make them handicap accessible.
Mr. Ambrose responded that the Public works Director was not an expert
on the ways and means of making parks and playground facilities handicap
accessible.
Cm. Burton suggested the City operate on a complaint basis only rather
than start nitpicking every possibility.
Mr. Rankin responded that by not addressing the facilities and parks and
making them handicap accessible, the City was opening itself to possible
liability. If the City could not show an effort was made to comply with
the ADA requirements, there would be greater possibility for liability.
Cm. Houston. indicated that if it must be done, it must be done, but he
did not want to have to hire an architect.
Mr. Thompson stated that the Public Works Department could examine the
parks and facilities in regard to ramps and sidewalks, but that ~he
requirements stated that equipment had to be modified so handicapped
were able to use the same equipment as other people. There would also
be costs associated with making the equipment accessible to the
handicapped.
.
em. Burton felt the City should meet the law, but not anticipate more
than needed.
Mr. Ambrose responded that the law gave a specific process to follow and
if the City did not follow the requirements, the City would be in a lot
more jeopardy. There was an undue economic hardship clause, but there
would be the need for documentation to back up the request. .
em. Burton stated he wanted to meet the law so he would change his
priority to a "3" so that the Council priority.on the Americans with
Disabili ties Act Self-Evaluation procesS was changed to IIHigh."
Cm. Burton had added the additional objective of establishing a Business
Commission to work on #1 and #2 of the Administration Objectives section
and also wanted a review of Dublin's Business elimate.
em. Houston added the objective of organizing with citizen and local
groups such as the Chamber of Commerce.
Cm. Burton questioned if preparing a report on the feasibility of
developing a Local Economic Development Program would not be able to be
accomplished unless the FinaQce Manager position was filled.
Mr. Ambrose responded that was true because the Assistant City Manager
would be the Staff person to coordinate the report on the Local Economic
Development Program and at this time he was overseeing the Finance
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 126
March 23, 1993
Adjourned Regular Meeting
"., I .
.
.
Department activities. He indicated that the report had almost been
ready to submit to the council two years ago, but the Business Task
Force had been formed so the report had been held off until the Business
Task Force finished its study~
Cm. Burton indicated the need for a business commission which would
create a more pro-active group to deal with businesses and their
concerns. He wanted more input from the business community in the
development of Eastern Dublin.
Mr. Ambrose questioned if a business commission was established, would
the developer have to go through the Planning eommission and/or the
Business Commission.
Cm. Burton responded the Business Commission would deal with business
issues. Appointments would be made by the Mayor with the approval of
the City Council. Signage and frontage issues could be dealt with by
the Business Commission. He felt momentum has been lost in the business
community.
Mr. Ambrose indicated that the planning Director and City Manager meet
on a regular basis with the Executive Director and president of the
Chamber of Commerce to exchange information and discuss strategy..
Cm. Burton indicated he has been a member of the Chamber of Commerce for
many years and the president and Board may not be in retail business.
H~ felt this was an opportunity to show an interest in the retail and
wholesale part of the business community.
em. Houston felt the special committees utilized by the Business Task
Force had been very helpful. He did not want the Business commission
taking over planning, but he wanted the City more involved in retention
of businesses in our community. All talents should be used
constructively, and it would give an opportunity to free up some S~aff
time.
Mr. Ambrose indicated that commissions do not reduce staff time, but
instead increase staff time because a staff member is needed to
coordinate information and produce agendas.
Cm. Burton wanted to upgrade the Business Task Force and have long term
objectives set.
Cm. Houston stated staff cannot do it all. He stated that a Finance
Manager should be hired. He wanted to keep the business community going
and felt it was the number one priority.
Mayor Snyder asked what Cm. Houston meant by recruiting businesses to
our community.
Cm. Houston responded that he wanted an inventory of available space in
Dublin taken so that space could be marketed to draw businesses to the
community. He felt just putting up for lease signs did not accomplish
the goal. Active recruitment had to be made.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 127
March 23, 1993
Adjourned Regular Meeting
.
.
em. Moffatt asked if Cm. Houston wanted the City to act as a commercial
realtor.
Cm. Houston responded that the City would not be the lead, but that the
City could give money to the Chamber of Commerce and let them develop an
Economic Development Plan.
Cm. Moffatt suggested the Council look at other cities, but that the
City should go through the League of California Cities or have several
Councilmembers visit other areas to see how they are dealing with their
business communities.
Mr. Ambrose felt the Council and Staff were on the same wave length and
staff would be looking at different options and different ways to
approach revitalizing our business community. There were several
agencies available such as the Economic Development eorporation and the
Alameda County Economic Development council that can be used to obtain
information. Dublin was not the only City struggling with business
retention. The entire corridor had a high vacancy rate. He agreed that
the City wanted to be pro-active and there was a number of things out
there so the City could get an overview of what other agencies were
doing.
em. Burton stated he wanted to see the business people involved so that
they had a feeling that they were part of the program.
,
Mr. Ambrose indicated the Assistant City Manager would need more time to
develop the Local Economic Development program, but as issues come up,
the City will deal with them. For example, he indicated that the Mayor
and City Manager were in contact with several people in regard to the
possibility of a Target/Meryvn's opening in San Ramon.
em. Moffatt suggested that instead of going through item by item t~at to
expedite the goals & objectives, that only items that the Council and
staff did not agree upon or items that Councilor the public wished to
address should be highlighted.
By consensuS of the Council, addressing each objective was discontinued.
Mr. Ambrose indicated the update to the Five Year eapital Improvement
Program was necessary in order for the City to collect any impact fees
and he also felt the CIP was a good planning document for the City.
Mr. Ambrose stated that the City did not have enough manpower to
undertake a comprehensive review of charges for services rendered by all
departments.
By consensuS of the eouncil, the objective of improving expense
reporting forms was deleted..
Cm. Houston had added the objective of identifying budget cuts &
priority of personnel to the Finance Objectives.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 128
Adjourned Regular Meeting
March 23, 1993
.
.
Mr. Ambrose explained that would be handled in May when the council
started the budget process.
Mr. Ambrose stated that during his City Manager evaluation by the
Council, it was recommended that the City Manager spend more time on
distributing information to the public. He felt the Spring 1993
Newsletter was a good tool to inform the public of the budget crisis
facing the City and to allow the public to respond to whether the
residents wanted services cut or taxes raised to balance the City
Budget. There were adequate funds included in the 1992-93 Budget to
cover the expense for the 1993 Spring Newsletter.
Cm. Houston indicated he felt use of the Spring Newsletter to inform the
residents of the budget crisis and to gauge the residents' feelings was
wise and he changed his priority to a "3" so the eouncil priority was
changed to "High."
ern. Moffatt added the objective of holding quarterly informal Town Hall
meetings to the Public Relations Objectives. He explained that staff
would not have to become involved and that it would be on a one to one
basis with Councilmembers and residents. It would be an opportunity to
meet the public and answer any of their questions.
Cm. Burton indicated that in the old days people would meet in
restaurants and talk with councilmernbers. He felt people liked the
Community Television Show where residents called in and asked questions
o~ the Councilmembers.
Mayor Snyder felt that was because they did not have to leave the
comfort of their homes.
Mr. Ambrose. indicated the only expense would be the cost of a building
attendant and the newspaper notice.
On consensus of the Council, holding quarterly informal Town Hall
meetings was added to the 1993 Goals & Objectives as a "Medium"
priority.
Mr. Ambrose explained the deletion of the General Engineering and
Traffic Engineering contract Review meant to eliminate it from an annual
contract review and not to permanently eliminate it. He felt it would
be better to place the different contract reviews on a multi-year review
basis so staff was not overloaded every year with the contract reviews.
The costs would continue to be examined annually.
On consensus by the Council, General Engineering and Traffic Engineering
were deleted from the Contract Review for 1993-94.
Cm. Houston asked when the Eastern Dublin General plan
Amendment/Specific plan was Gompleted, wouldn't that also resolve the
Eastern Sphere of Influence with Livermore.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 129
March 23, 1993
Adjourned Regular Meeting
.
.
Mr. Ambrose explained the City would still have to go before LAFCO even
after the eity adopted the Eastern Dublin General Plan Amendment/
Specific Plan.
Mr. Ambrose pointed out to the council the number of high priority
objectives that were designated in Planning and with frozen staff
positions, there would be a problem in completing all the high priority
objectives.
Cm. Houston indicated his preference to revising the sign ordinance over
the zoning ordinance amendments.
Mr. Ambrose responded that there was no time to undertake either the
sign ordinance or the zoning ordinance. Eastern Dublin was taking up a
lot of Staff time.
On consensus by Council, implementing Miscellaneous Housing strategies
was deleted from the Planning Objectives.
On consensus by eouncil, processing General Plan Amendment & necessary
enabling ordinance to include County Hazardous Waste Management plan was
deleted from the Planning Objectives.
Cm. Moffatt asked that inspection of springs & waterways for rubbish &
pollution be added to the Engineering Objectives.
M~. Ambrose asked for clarification from Cm. Moffatt.
em. Moffatt indicated that old tires, beer cans, etc., were thrown in
Alamilla Springs and he felt the springs should be periodicallY
inspected and cleaned up.
Mr. Thompson responded that Alamilla Springs was on private property so
the City did not have jurisdiction over it.
Mr. Tong indicated the Property Maintenance ordinance could be used to
clean-up the area.
Ms. Lowart addressed the need for a report to the eity council on the
appropriate level of cost recovery for recreation programs. She
explained that the City did not have an actual policy to justify to the
public why fees were what they were. The Recreation Commission and City
Council gave this a medium objective while Staff rated it high. The
Recreation Commission preferred to continue with the old routine.
Mr. Ambrose indicated the Parks & Recreation Commission did not want
programs cut.
Ms. Lowart responded to the objective of working with EBRPD and Alameda
County on development of IroQ Horse Trail, which staff and Council rated
medium while the Parks & Recreation Commission rated high. The Iron
Horse Trail is two-thirds of the way completed in Contra Costa County,
but is not anticipated to reach the Alameda County line until the end of
1994. There is Measure AA funds for Alameda County, as well as Measure
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 130
March 23, 1993
Adjourned Regular Meeting
.
.
D funds and Transportation monies, but EBRPD cannot apply for those
funds. The application for funds must come from a eity. The Recreation
eommission recommended the City start to negotiate with the county.
Mayor Snyder asked about the Southern Pacific Right-of-Way lines.
Ms. Lowart indicated the County has a straight line for the Iron Horse
Trail while eontra Costa County has an easement if the need for
transportation arose.
Cm. Burton stated it would be nice if the Trail was done by the time
BART arrived in the Valley.
Mr. Ambrose indicated the objective of complete renovation of DHS
Athletic Fields may change depending on the outcome of the school bond
issue.
Cm. Moffatt requested that the development of a Sport Group in Arroyo
Vista be added to the Recreation Objectives. He felt the opportunity
for intramural sports was lacking. He wanted to see volunteer groups
and the City developing sports activities at Arroyo Vista.
em. Burton felt it was a good idea, but there were difficulties.
Ms. Lowart explained it would take money and there already existed a
current youth sports program open to anyone in the community which was
h~ld at the schools.
Cm. Burton indicated it was a worthy goal.
'-~
Cm. Houston felt it was a good idea and the eouncil should see the
facilities and get input from the residents of Arroyo Vista.
Ms. Lowart responded that the City had the expertise to conduct SUQh a
program, but it would need funding.
Mr. Ambrose stated that the non-profit sports groups have funding so low
income families may participate.
Ms. wong-Gillmore, a representative of Dublin Little League, indicated
there was a Ilhardship" program, where participants were asked to
volunteer time in other ways, but Little League would not turn anyone
away.
Cm. Moffatt felt the residents of Arroyo Vista might resist because they
felt it was welfare or charity.
Mayor Snyder suggested the council address the issue at the upcoming
Arroyo Vista meeting on March 29, 1993 with the residents of Arroyo
Vista.
em. Moffatt suggested the addition of implementing strategy to license
other animals like cats to the Animal Control Objectives. He felt if
the City could get 10% of the cats licensed, the City would be ahead.
I
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 131
March 23, 1993
Adjourned Regular Meeting
.
.
Cm. Burton responded no to the suggestion.
By consensus of the Council, it was decided not to add licensing of
other animals to the Goals & Objectives.
Cm. Moffatt requested the addition of development of agreements with
Camp Parks regarding disaster preparedness to the Disaster Preparedness
Objectives. He felt Camp Parks would be a perfect place to set up a
tent city and to feed people if necessary.
Mr. Rankin explained the goal was to formulate shelter agreements with
the Red Cross and school sites with access to kitchens and showers were
being considered. He indicated Ms. Lowart was working with the
Community Safety Assistant.
Cm. Moffatt felt with Camp Parks being a reserves training area, it
would be an asset as a disaster preparedness site.
Mr. Ambrose indicated in a major disaster, there was a process to be
followed in contacting the different Office of Emergency Services from
the County, State, and Federal levels.
Mr. Rankin stated that in order for the shelter to be sanctioned by the
Red Cross, Management Staff had to be trained by the Red eross. If the
shelter was not sanctioned by the Red Cross, the City would be left with
paying for the costs of the shelter.
.
Mayor Snyder requested Staff keep the CQuncil informed of the progress
on the agreements for the shelters and that Camp Parks should be
included as a possible shelter.
On consensus of the Council, establishing City Policy to direct inert
substances was deleted from Waste Management Objectives.
On consensus of the Council, presenting a report to the City Council on
Model Recycled Content Procurement Policy was deleted from Waste
Management Objectives.
Cm. Houston indicated he felt undertaking Corporation Yard Facilities
Studies should be deleted because of the need for consulting services.
Mr. Ambrose indicated the Staff's desire to change its rating to High in
regard to monitoring the BART Extension. Contracts were being delayed
and he felt it best if Staff monitored the situation.
On consensus by the Council, no new capital improvements were added to
the 1993 Goals & Objectives.
Cm. Burton felt there was enough on the plate.
Mayor Snyder agreed that there were not a lot of dollars to do
improvements. He indicated that money comes with development.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 132
March 23, 1993
Adjourned Regular Meeting
.
.
Ms. wong-Gillmore suggested the City approach eamp Parks.
Mayor Snyder responded in the past the City had developed working
agreements with Camp Parks for use of facilities.
Ms. Lowart indicated a land swap had taken place with the Federal
Government in regard to the Sports Grounds.
Mayor Snyder clarified that the land swap had nothing to do with the
Army, but involved the Department of Interior.
Mr. Ambrose explained the Dublin San Ramon Services District had been
granted title for park and recreational use only. If that type of use
was discontinued, the land would revert back to the Federal Government
and the Department of Interior would expect full market value for the
property.
Ms. wong-Gillmore expressed the hope for better volunteer assistance in
the maintenance of the Sports Grounds so there could be better ownership
of the field. She indicated the need to establish a new snack bar area
at the Dublin Sports Grounds.
On motion by Cm. Burton, seconded by em. Moffatt, and by unanim04s vote,
the council adopted the 1993 Goals & Objectives as attached.
* * * *
TRI-VALLEY COUNCIL MEETING
Cm. Howard asked for clarification on the Tri-Valley council meeting.
Mayor Snyder responded that the Tri-Valley council meeting would be held
in the Regional Meeting Room on Wednesday, March 24, 1993 from 6:00 p.m.
to 7:30 p.m.
ADJOURNMENT
There being no further business to come before the Council, the meeting
was adjourned at 9:39 p.m.
* * * *
ATTEST:
~~
Mayor
~a~C-L
ei'ty Clerk
Minutes prepared by Sandie Hart.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 11 - 133
March 23, 1993
Adjourned Regular Meeting
.
.
:::::.:::>)::':~b~~4kgt~~kg~::;:,~g~~'~~'gTIVES:i:::i:':i:i:::-":::::,:{."u
...:...:...:.:.:.:':':.......'.........'...'...'...'..",. .......::::.(J:~?M<C~(JRN.~~t?:3J~:Mt!JJ::\:\t\?\..:::::.::::::::\::::::::::..:;::::\::U}.
COUNCIL
PRIORITY
GENERAL GOVERNMENT - ADMINISTRATIVE
High
1 .
High
2.
High
3.
High
.
4.
Medium
Low
Low
GENERAL GOVERNMENT - FINANCE
High
High
High
PROPOSED OBJEeTIVE
FOR ACCOMPLISHING GOAL
(89) Prepare report on the
feasibility of developing a
Local Economic Development
program.
(93) Pursue the development of a
major commercial center in
Eastern Dublin.
(93) Implement the
reorganization of tne City
Manager's Office & the
Finance Department.
(93) Undertake American
Disabilities Act Self
Evaluation.
5.
(92) Implement Employee Brown
Bag Training Program.
6.
(90) Report to Council on .
development of a strategic
Plan for the City.
(91) Complete Employee Handbook.
7 .
1.
(93) Identify revenue options
available to balance City
Budget & implement those
selected by the City
eouncil.
2.
(93) Update Five Year Capital
Improvement Program.
3.
(93) F.valuate desirability of
defeasing and/or
refinancing Civic Center
.
March 23, 1993 City Council Minutes'
Adopted Goals & Objectives
Page 135
COUNCIL
PRIORITY
High
4.
Medium
5.
Medium
6.
Medium
7.
Low
8.
Low
;'5'
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
Certificates of
Participation.
(85) Undertake comprehensive
review of charges for
services rendered by all
departments.
(93) Assume transfer of parking
Fine Collection from
Courts.
(93) Review & update eity's
Investment Policy.
(92) Complete early call of San
Ramon Road Specific Plan
Assessment District 'Bonds.
(90) Select & install Community
Development Data processing
System.
9.
(91) update purchasing Ordinance
(includes recycled product
procurement)
GENERAL GOVERNMENT - INTERGOVERNMENTAL RELATIONS
High 1 . (93) Aggressively monitor
activities of other
regional/local agencies
which directly impact the
City.
Medium 2. (93) Meet jointly with
representatives from other
agencies.
GENERAL GOVERNMENT - PUBLIC RELATIONS
High 1. (93) prepare Spring 1993
Newsletter.
Medium 2. (93) Hold quarterly informal
Town Hall meetings.
.
March 23, 1993 City council Minutes
Adopted Goals & Objectives
page 136
COUNCIL
PRIORITY
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
GENERAL GOVERNMENT - CONTRACT ADMINISTRATION
(93) Performance Contract Review
High 1 . Building & safety
High 2. Public Works Maintenance
High 3 . Traffic signal Maintenance
High 4. Library Services
Medium 5 . Crossing Guards
COMMUNITY DEVELOPMENT - PLANNING
High
1.
High
2.
3 .
High
Low
High
High
High
High
(87) Eastern Dublin General Plan
Amendment/specific Plan.
(93) Carry out Eastern Dublin
Implementation program.
(89) Implement Management Audit
Recommendations
a. eonvert records system to
street address based -
system.
b.
Develop more effective
handouts & brochures.
4.
(87) Resolve Eastern Sphere of
Influence with Livermore.
5.
(93) Revise Sign Ordinance.
6.
(92) Implement Water Efficient
Landscape Ordinance
Modification.
7.
(92) zoning Ordinance Amendment
_ Auto Dealer Signage (not
necessary if #5 above is
undertaken) .
March 23, 1993 City C~Cil
Adopted Goals & Objectives
Page 137
COUNCIL
PRIORITY
Minutes
.
PROPOSED OBJEeTIVE
FOR ACCOMPLISHING GOAL
High
8.
(93) Zoning Ordinance Amendment
outdoor Sales.
High
9.
(91) Zoning Ordinance Amendment
_ Sign & Banners (not
necessary if #5 above is
undertaken)
Medium
10. (91) Conduct Land Use study for
Southern Portion of eamp
Parks.
Medium
11. (85) Revise Zoning Ordinance
(except Sign Ordinance).
Medium
12. (90) prepare Inclusionary Zoning
Ordinance.
Medium
13. (93) Establish Site Specific
Land Use Data Base.
Low
14. (91) Zoning Ordinance Amendment
_ outdoor storage (not
necessary if #11 above is
undertaken)
Low
15. (92) Zoning Ordinance Amendment
_ Recreational Uses in e-N
Zones (not necessary if #11
above is under,taken).
Low
16. (93) zoning Map Update.
COMMUNITY DEVELOPMENT - BUILDING & SAFETY
High
1.
(88) Continue follow-uP of
enforcement of
nonconforming signs.
High
2.
(93) Adopt 1993 Edition of
National Electrical Code.
Medium
3.
(93) provide two homeowner
education program seminars.
.....-
March 23, 1993 City CO~Cil
Adopted Goals & Objectives
Page 138
Minutes
.
COUNCIL
PRIORITY
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
COMMUNITY DEVELOPMENT - ENGINEERING
1. (93) Implement Non-Point Source
Drainage Measures
High
a.
Inspect all creeks/outfalls
for illegal discharges.
High
b.
Inspect 25% of all
industrial site as required
under the NPDES industrial
permit.
Medium
2.
(92) Complete NPDES Pilot
project - Shannon Park
Low
3.
(92) update City'S Subdivision
Ordinance.
CULTURE & LEISURE - RECREATION
High 1. (92) Prepare a report from the
Heritage Task Force with
recommendations on the best
way to operate programs at
the Heritage Center.
High 2. (93) Renovate Heritage Center.
High 3. (93) Complete Park & Recreation
Master Plan.
High 4. (92) prepare report from Library
Task Force.
Medium 5. (93) Report to the City Council
on the appropriate level of
cost recovery for
recreation programs.
High 6. (93) Complete renovation of Swim
Center Bathhouse.
High 7. (93) Establish liaison committee
with local youth sports
organizations.
.
March 23, 1993 City Council Minutes
Adopted Goals & Objectives
Page 139
COUNCIL
PRIORITY
Medium
8.
Medium
9.
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
(92) Work with EBRPD & eounty on
development of Iron Horse
Trail.
(91) Complete renovation of DHS
Athletic Fields.
10. (93) Work with Dublin Fine Arts
Foundation to implement
1993 projects, provided
funding is available.
Medium
11. (93) Report to the City eouncil
on potential name for
Recreation Department to
more accurately reflect
programs and services
administered by the'
Department.
Medium
12. (91) Complete Dougherty Hills
Park Plan in order that
service clubs can adopt a
portion of the project.
Low
Low
PUBLIC SAFETY - POLICE
High
High
Medium
13. (89) Develop a vandalism
awareness program in
cooperation with Public
Works & police.
1.
(93) eoordinate inclusion of all
Dublin City apartment
complexes into ongoing
NeighborhOod Watch program.
2.
(92) Improve the effectiveness
of existing cost recovery
program for jail booking
fees.
3.
(89) Report to Council on
effectiveness of commercial
alarm ordinance.
~,' ;' . .:. ~:
, , ..". ....
.
March 23, 1993 City council Minutes
Adopted Goals & Objectives
page 140
.
COUNCIL
PRIORITY
PROPOSED OBJEeTIVE
FOR ACCOMPLISHING GOAL
PUBLIC SAFETY - ANIMAL CONTROL
High
1.
(92) Represent Valley Cities in
developing Tri-Valley
Animal Shelter.
Medium
2.
(91) Implement strategy to
increase dog licensing.
PUBLIC SAFETY - DISASTER PREPAREDNESS
High 1 . (93) Present revised Multi-
Functional Hazard plan for
City council approval
pursuant to SB 1841.
High 2. (93) Complete Emergency .
preparedness Training for
all Departments.
High 3. (93) Formalize shelter
agreements with Red Cross &
identify how trained
personnel can be available
to initiate a Red CrosS
Shelter.
Medium 4. ( 91) Develop a Public works Tri-
Valley Mutual Aid
Agreement.
Medium 5 . (93) prepare a report on the
effectiveness of the
Neighborhood preparedness
program & identify
alternative means to
provide information.
PUBLIC SAFETY - WASTE MANAGEMENT
High 1 . (93) Prepare report on
implementing collection of
basic garbage service on
tax bill.
.
March 23, 1993 City Council Minutes
Adopted Goals & Objectives
Page 141
eOUNCIL
PRIORITY
High
High
Medium
Low
TRANSPORTATION - MAINTENANCE
High
Low
TRANSPORTATION - TRANSPORTATION
High
High
2.
3.
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
(91) prepare a report on
potential means of
implementing commercial/
institutional recycling
program; i.e. targeted
commodities, franchised vs.
non-franchised.
(93) Evaluate the City'S
continued participation in
the Joint Rate Refuse
Committee.
4.
(92) participate in eountywide
studies which benefit
Dublin's SRRE goals &
prepare a report to City
council on options
available.
5.
(93) Conduct public survey to
determine participation in
curbside/multi-family
recycling programs.
1.
(93) Implement 4 new community
volunteer projects.
2.
(92) Undertake corporation Yard
Facilities studies.
1.
(93) Work with caltrans &
Alameda County
Transportation Authority on
design of I-580/I-680
Interchange improvement and
Downtown Hook Ramps.
2.
(92) work with Tri-Valley
Council to develop a
Subregional Transportation
Plan.
March 23, 1993 City C~Cil
Adopted Goals & Objectives
Page 142
.
Minutes
COUNeIL
PRIORITY
PROPOSED OBJECTIVE
FOR ACeOMPLISHING GOAL
High
4.
Report to Council on Traffic
Impact Fee.
Coordinate I-580/1-680 EI Charro
Interchange Improvements with
Pleasanton, Alameda eounty &
CalTrans.
High
3 .
5. (92) Implement elements of
Congestion Management Plan.
High a. Implement Trip Reduction
Ordinance.
Medium b. Report to Council on County
Transportation Plan.
High 6. (93) Monitor BART Extension.
a: 93ag&o.minutes
Page 1
PROGRAM AREA/GOAL
I. General Government
A. Administration
COUNCIL
PRIORITY
PERSON
RESPONSIBLE
High
Rankin
High
Rankin
High Ambrose
High Ambrose
High Rankin
High Barker
High Texeira
Medium Texeira
Medium Texeira
Medium Texeira
ADOPTED
1992 GOALS & OBJECTIVES
YEAR END REPORT
PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
(89) Prepare report on the feasibility of
developing a Local Economic Development
Program.
.
STATUS
Draft Report on options underway.
Anticipate completion July 1993.
(92) Assist Business Task Force in review of Complete
Downtown Improvement Plan & other
business issues & report to Council
(includes report on redevelopment which
was separate objective last year).
(91) Renegotiate Santa Rita Tax Exchange
Agreement
(91) Negotiate Western Dublin Tax Exchange
Agreement
Adopted by Board
awaiting Council
of Supervisors
consideration.
.
complete
(91) Coordinate Design of Fire Station #1 Complete
(91) Report to Council on Impact of American Complete
Disabilities Act
(90) Report to Council on development of a
Strategic Plan for the City
(92) Implement a Customer Service Evaluation
Program
(92) Implement Employee Brown Bag Training
Program
No action, insufficient Staff
time.
Complete
Assessment of Employee Training
needs completed; Training Program
to be developed.
(92) Hold one Customer Service Special Event Complete
EXHIBIT ;{
~age 2
COUNCIL PERSON
PRIORITY RESPONSIBLE
~ROGRAM AREA/GOAL
B.
Medium
High
Finance
High
High
High
High
Barker
Texeira
Finance
Ambrose
Ambrose
Ambrose/
Lowart/
Thompson
ADOPTED
1992 GOALS & OBJECTIVES
YEAR END REPORT
.
PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
STATUS
(91) Complete Employee Handbook
Underway, to be completed by July
1993.
(92) Develop Sexual Harassment Policy
Complete
ADDITIONAL OBJECTIVES (ADMINISTRATION)
(92) Self-Insure Property Exposure
Complete
Complete
(92) Develop Process to Revise 1992-93
Budget
(92) Administer Western Dublin Special
Election
Complete
.
(85) Review charges for services rendered by
all departments
Deferred by Council, insufficient
resources to pursue.
(91) Report to Council on Infrastructure Complete
Financing Alternatives for General Plan
Study Areas
(89) Develop a 3-year forecast for revenues Complete
& operating expenditures to be used in
conjunction with Five Year CIP
(92) Prepare new Five Year Capital Complete
Improvement Program
age 3
ROGRAM AREA GOAL
COUNCIL PERSON
PRIORITY RESPONSIBLE
Medium
High
Medium
Medium
Low
Ambrose/
Finance/
Comm.Dev.
Depts.
Barker
Finance
Finance/
Thompson
Finance
ADOPTED
1992 GOALS & OBJECTIVES
YEAR END REPORT
PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
(90) Select & install Community Development
Data Processing System
(91) Improve productivity of Data Processing
System & support to operating
departments
(91) Update purchasing Ordinance
(92) Determine feasibility of early call of
San Ramon Road Specific Plan Assessment
District Bonds
(92) Improve Expense Reporting Forms
.
STATUS
No action, insufficient funds and
Staff time.
Substantial progress made; 30% of
training completed; support
system developed; increased
availability of system to users.
No further progress, insufficient
Staff time.
Underway, report by April 1993.
No action, insufficient staff~
time.
?age 4
?ROGRAM AREA/GOAL
COUNCIL
PRIORITY
C. InterGovernmental Relations
High
High
PERSON
RESPONSIBLE
All
Depts.
All Depts
ADOPTED.
1992 GOALS & OBJECTIVES
YEAR END REPORT
.
PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
STATUS
(92) Aggressively monitor activities of
other regional agencies & regional
proposals
(92) Meet jointly with representatives from
other agencies
During 1992 an estimated .6 work
years was devoted to monitoring
activities of regional agencies
or proposals. Some of the major
activities included: ABAG Growth
Management, Alameda County
Airport Land Use Commission,
Alameda County Congestion
Management Agency, Alameda County
Waste Management Plan, Alameda
County Economic Advisory Council,
Alameda County Non Point Source
Pollution Control JPA, Alame~
County Transportation Authori
Alameda County Waste Managemen
Authority, Alameda County Zone 7
Water District, Bay Area Air
Quality Management District,
CalTrans, Camp Parks, East Bay
Regional Parks District,
Metropolitan Transportation
Commission, North Livermore plan,
San Ramon/Contra Costa County
Dougherty Valley Plan, Tri-Valley
Affordable Housing Committee,
Tri-Valley Transportation
Council, Tri-Valley Waste Water
Authority
On-going
~age 5
~ROGRAM AREA/GOAL
D. Public Relations
COUNCIL
PRIORITY
High
High
High
Medium
Medium
E. Contract Administration
a:AG&092~l.doc.
High
PERSON
RESPONSIBLE
Texeira
Lowart/
Keck
Texeira
Texeira
Tong
Rankin
ADOPTED
1992 GOALS & OBJECTIVES
YEAR END REPORT
PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
(92) Prepare & distribute one City
Newsletter & 13-month Community
Calendar/report
(91) Complete 10-year Celebration of
Cityhood Plans & implement activities
(90) Complete Student/Teacher Civic
Education Guide & Set up Speakers
Bureau
(91) Contribute articles to Chamber of
Commerce Newsletter as space is
available
(86) Prepare report on program for
recognition of outstanding development
(92) Performance Contract Review
a. Building & Safety
b. General Engineering
c. Traffic Engineering
d. Library Services
e. Police Services
f. Animal Control Services
g. Street Sweeping
.
STATUS
Calendar eliminated from 92/93
Budget; Newsletter postponed due
to budget uncertainty; Anticipate
using Newsletter to inform
residents regarding 93/94 Budget.
Complete
Civic Education Guide complete;
Speakers Bureau complete.
Complete
.
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete