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HomeMy WebLinkAbout4.08 MurrayBellTowerToBid CITY CLERK File # 910-40 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 4, 2002 SUBJECT: Murray Schoolhouse Bell Tower Project Authorization to Bid Report Prepared by (Rosemary Alex, Parks and Facilities Development Coordinator) ATTACHMENTS: 1) Schematic Plan 2) Project Schedule 3) A complete Bid Package will be available at the meeting RECOMMENDATION: ) Authorize staff to advertise for bids. FINANCIAL STATEMENT: $105,150 is included in the Capital Improvement Program for the project. The project budget contemplates receiving one half of the construction cost or $52,575 in matching funds from the Murray School Bell Tower Fundraising Campaign. To date, $21,650 has been raised. If additional funds are not forthcoming at the time that the' City is ready to award the bid, a budget transfer may be necessary. DESCRIPTION: The original construction of the Murray Schoolhouse, built in 1856, included a bell tower and bell. The renovation of the Schoolhouse completed by the City in 1995-96, did not include restoration of the missing bell tower. The Dublin Rotary Club in partnership with the Dublin Historical Preservation Association (DHPA) have proposed a project whereby they will provide matching funds to the City for the reconstruction of the bell tower on the Murray Schoolhouse. In conjunction with the DHPA and Dublin Rotary Club the City is pursuing the reconstruction of the bell tower. The project will be bid with plans and specifications prepared by Staff and from a pro bono design provided by JOhn Abranches. As part of the bid package the City has included technical specifications to ensure quality materials and workmanship are achieved on the project. A portion of the work will include a design-build component as the drawings, although detailed, do not include structural engineering calculations and specific connection details. The City's building department has provided the specific code requirements for the calculations and this information is included in the bid package. The project contractor will be required to prepare detail drawings that explain how the structure fits together and structural calculations for City approval. As presented in Attachment #2, the project schedule includes time to complete the design, aspect of the project as well as construction. The schedule allows for two periods of review from the City that may be necessary if after the first review there are comments that require revisions or additional information to the design. However, if there are no required revisions to the plans, construction could start earlier than the COPIES TO: ITEM NO. H/cc-forms/agdastmt. do¢ schedule indicates. With two periods of City reView, construction is anticipated to begin in late September 2002 and will conclude in December 2002. The 70-day period allows for the special milling of lumber to match existing and the unique character of the structure. The project budget is derived from three quotes that were provided by contractors during the City's 2001- 2002 budget process at an estimated cost of $105,150 for design and construction. A portion of the project will be funded via the Murray School Bell Tower Fundraising Campaign spearheaded by Dublin Rotary Club in' conjunction with Dublin Historical Preservation Society. To date the Campaign has generated $21,650 to supplement the City funds. RECOMMENDATION: It is the recommendation of Staff that the City Council authorize Staff to advertise the Murray School Bell Tower Project for bids. Murray School Bell Tower Project Schedule Timeframe Review project/process with Building and Center Staff March 1-31st Develop bid package April 1 -May 31st Presentation to Heritage & Cultural Arts Commission April 18th City Council approval to go out to bid June 4th Site walk through with bidders June 18th Bid opening July 2nd Review contractor's qualifications July 2nd-9th City Council award contract July 16th Execute contract July 26th Contractor develops plans and structural calculations July 29th-August 9th Submit for plan review August 12th-23rd Revise plans after comments August 26th-September 6th Final plan review and issue building permit September 9th-20th Pre-construction meeting September 23rd Construction period (70 days) September 23-December 1st Final walkthrough/project acceptance December 2nd ATTACHMENT #2