HomeMy WebLinkAbout4.03 Purchase Desk-top Computers
CITY CLERK
File # D~[5J~-!ZJl?lJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 3, 2007
SUBJECT:
Waiver of Bid Requirement As Authorized by Municipal Code and
Authorization to Purchase Desk-top Computers from Dell, Inc. ..11.
Report Prepared by Steve Pappa, Information Systems Manager q.,,,
ATTACHMENTS: 1. Resolution authorizing Dell Inc as the source to provide 32 desk-top
~omputers and monitors at a total cost not to exceed $44,600.
RECOMMENDAnON:~ \ Adopt Resolution
FINANCIAL STATEMENT: Sufficient funds exist in the Internal Service Fund computer
replacement budget and in various operating department budgets to purchase a total of 32 personal desk-
top computers and monitors.
DESCRIPTION: The purchase of new desk-top computers on a periodic basis is necessary to replace older
machines and to accommodate needs where Staff or new programs have been added as part of the annual
Budget process. Staffhas sought to identify procurement practices that assure that the City can efficiently
obtain new equipment as a competitive price.
Section 2.36.050(A)(10) of the Municipal Code allows for exceptions to the typical public bidding process
when the City is able to procure items from a competitive bid process administered by another public agency.
The Code also requires that any purchases made in this manner that are more than $20,000 shall be approved
by the City Council (Section 2.36.050(B)).
For Fiscal Year 20071200832 desk-top computers are proposed to be acquired Dell Inc. and the cost including
tax and delivery is projected to not exceed $44,600. Dell Inc. offers its products to local government agencies
based on an agreement with the Western State Contracting Alliance (WSCA). The WSCA agreement was
competitively bid and is a Master Contract that can be utilized by government agencies in the western United
States. In October 2006, the City Council authorized a similar transaction for the purchase of 2006/2007
replacement computers using the WSCA agreement.
RECOMMENDATION: This action allows the City to obtain competitive pricing and complete the
procurement process in a timely manner. Staffrecommends that the City Council allow for an exception to
the competitive bid process pursuant to Dublin Municipal Code S Section 2.36.050(A)(1 0) and adopt
resolution authorizing the purchase of 32 personal computers from Dell.
COPY TO:
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ITEM NO. if. 3
F:\Information Systems\Replacements\agenda _ stmt-purchaseDELLPC2007 -08.doc
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RESOLUTION NO. xx - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AUTHORIZING STAFF TO PROCURE DESK-TOP COMPUTERS FROM DELL, INC.
WHEREAS, the City requires the purchase of desk-top computers for City operations; and
WHEREAS, Dell has a valid pricing agreement publicly bid by Western State Contracting
Alliance (WSCA); and
WHEREAS, Section 2.36.050(A)(1O) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City is able to procure items from a competitive bid process
administered by another public agency; and
WHEREAS, if the purchase being made under section 2.36.050(A) exceeds $20,000 the City
Council must authorize the purchase; and
WHEREAS, the WSCA agreement meets this requirement for a publicly bid agreement; and
WHEREAS, the estimated cost of the 32 Dell computers and monitors to be purchased in Fiscal
Year 2007 - 2008 is $44,600.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin hereby
authorizes the City Manager as Purchasing Agent to procure of 32 computer systems from Dell Inc., under
a purchasing agreement publicly bid by the Western State Contracting Alliance at a cost not to exceed
$44,600 and as described to the City Council on July 3,2007.
PASSED, APPROVED AND ADOPTED this 3rd day of July, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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