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HomeMy WebLinkAbout7.1 West Dublin BART Station Corridor CITY CLERK File # D[b][?2][?2]-~:3CJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 3, 2007 SUBJECT: Approval of Agreement with Royston Hanamoto Alley & Abey to Provide Consulting Services for the East and West Dublin BART Station Corridor Enhancement Projects Report Prepared by: Melissa Morton, Public Works Dir~ ATTACHMENTS: Resolution approving agreement with Royston Hanamoto Alley & Abey (RHAA), together with Exhibit "A," Consultant Agreement RECOMMENDATION: 4- ~ Adopt the Resolution approving the Consulting Services Agreement with Royston Hanamoto Alley & Abey and authorizing the Mayor to sign said Agreement. ~ FINANCIAL STATEMENT: The City agrees to pay RHAA on a time-and materials basis a sum not to exceed $449,572.00. Adequate federal funds for the design of the two projects have been included in the budget, and Staff has acquired the necessary approvals from Caltrans and the Federal Highway Administration (FHW A) to award the contract. DESCRIPTION: The City's 2006-2011 Five-Year Capital Improvement Program (CIP) includes two projects that would enhance the Dublin Boulevard corridor: the East Dublin BART Station Corridor Enhancement Project (CIP No. 96012), and the West Dublin BART Station Corridor Enhancement Project (CIP No. 96011). These two projects will improve a variety of transportation modes, including pedestrian, transit and bicycle facilities located primarily on Dublin Boulevard leading to the East and West Dublin BART Stations. Additionally, Dublin Boulevard will be enhanced with new City entrance signs, median/bridge railing treatments, a gateway feature at the intersection of Dublin Boulevard and Dougherty Road, and identity markers from Hansen Drive to Tassajara Road, consistent with the City's Streetscape Master Plan. These two projects are being funded with federal transportation funds, principally to acknowledge Dublin's approval of high density housing near the East Dublin BART Station. COPY TO: Royston Hanamoto Alley and Abbey Page 1 of2 ITEM NO. 7. I G:\CONSULTANTS\RHAA\AgstRHAA Consult Svcs E&W Bart Enh Proj 7-3-07.doc ~ Since these two capital projects contain similar features, Staff requested that Caltrans (administrator ofthe federal transportation funds allocated for the projects) combine the design of the two projects into o'ne to save on design and administration costs. Caltrans agreed and Staff requested proposals from several landscape architect, urban design and engineering consultants with experience on these types of projects. Two proposals were received. The two firms, including sub-consultants, were interviewed by a panel consisting of Staff from the Public Works, Planning, and Parks and Community Services Department. The selection panel has chosen the firm of Royston Hanamoto Alley and Abey to lead a team of consultants to design the different features of the project, including landscaping, pedestrian and bicycle facilities, and miscellaneous street and gateway enhancements. The scope of work also includes compliance with federal and state requirements for federally funded projects, presentation of the proposed design alternatives to the City Council for input and approval, and the preparation of construction plans, specifications and cost estimates. Staff recommends that the City Council adopt the resolution approving the Consulting Services Agreement with Royston Hanamoto Alley and Abey and authorizing the Mayor to sign said agreement. Page 2 of2 I TJb &0 RESOLUTION NO. - 07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY TO PROVIDE CONSULTING SERVICES FOR THE EAST AND WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECTS WHEREAS, the City's 2006-2011 Five-Year Capital Improvement Program includes two projects that would enhance the Dublin Boulevard corridor, namely the East Dublin BART Station Corridor Enhancement Project (CIP No. 96012) and the West Dublin BART Station Corridor Enhancement Project (CIP No. 96011); and WHEREAS, these two capital projects are being funded with federal transportation funds, mainly as an acknowledgement of Dublin' s approval of high density housing near the East Dublin BART Station; and WHEREAS, Caltrans has agreed to Dublin's request to combine the design ofthe two projects into one to save on design and administration costs; and WHEREAS, the City desires to hire the firm of Royston Hanamoto Alley and Abbey to design the two capital improvement projects; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the agreement with Royston Hanamoto Alley and Abey to provide consulting services for the East and West Dublin BART Station Corridor Enhancement projects in an amount not to exceed $449,572.00. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached hereto as Exhibit "A." PASSED, APPROVED AND ADOPTED this 3rd day of July, 2007, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk G:\CONSULTANTS\RHAA\RESO RHAA Contract Approv E&W Dublin BART Enh Proj 7-3-07.DOC ,-3-D7 1.1 Affa.d1ma.vv+ ~ lfblo3 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ROYSTON HANAMOTO ALLEY & ABEY THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City") and Royston Hanamoto Alley & Abey ("Consultant") as of July 3,2007. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30,2009 and Consultant shall complete the work described in Exhibit A unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Consultant shall not be responsible for delays beyond Consultant's reasonable control. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Four Hundred Forty Nine Thousand and Five Hundred Seventy Two Dollars and No Cents ($449,572.00), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement'at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey EXBIBIT A To the Resolution 3tfJlRP City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensiohs and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: · Clear numerical identification, with no duplication of numbering; · The beginning and ending dates of the billing period; · A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; · At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; · The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; · The Consultant's signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Total Payment. City shall pay for the services to be rendered by Consultant pu rsuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agree ment, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 2 of 14 %to3 2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A. 2.5 Reimbursable Expenses. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment Ijsted in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 3 of 14 56fJ l.!3 4.1 Workers' Compensation. Consultant shall, at its sole' cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self.insurance program to meet those requirements, but only if the program of self.:insurance complies fully With the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail; return receipt requested, has been given to the City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 ,Minimum scope of covera~e. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed, 12/90) Code 8 and 9 ("any auto"). No endorsement shall be attached limiting the coverage. 4.2.3 Additional reauirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3,2007 Page 4 of 14 .f-' ~'U(Q~ a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage orin limits. 4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1 ,000,000) covering the licensed professionals' errors and omissions. 4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City, except ten (10) days notice in the event of cancellation for non- payment of premium. 4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form: Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 5 of 14 f1J~3 a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Reauirements. 4.4.1 Acceptabilitv of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coveraae. Prior to beginning any work under this Agreement, Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the rig ht to require complete, certified copies of all required insurance policies, at any time. 4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. 4.4.5 Deductibles and Self.lnsured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 6 of 14 SOb l.o3 During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: · Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; · Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or · Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, defend with counsel acceptable to City, indemnify, and hold City and its officers, officials, employees, agents and volunteers ("lndemniteeslJ), harmless from and against any and all claims to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, ("Claims"). ,Consultant will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly. Such obligations to defend, hold harmless and indemnify the City shall not apply to the extent that such Liabilities are caused by the sole negligence, active negligence, or willful misconduct of the City. With respect to third party Claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 7 of 14 Cfl5/:;'0 In addition, and notwithstanding the forgoing, to the extent this Agreement is.a "construction contract" as defined by the California Civil Code Section 2783, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by the California Civil code Section 2782. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Aaent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governina Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Reaulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 8 of 14 IDOOu3 that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Eaual Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap . or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. 7.6 Dispute Resolution. This Dispute Resolution provision shall only apply to disputes where the amount claimed byeither party is in excess of $50,000, exclusive of attorneys fees, prejudgment interest and costs. If any dispute arises out of or relates to this Agreement, or the breach thereof, the Parties agree then to submit the matter to mediation either under the Construction Industry Mediation Rules of the American Arbitration Association (AAA) or JAM.S. before having recourse to a judicial forum. No written or oral representation made during the course of any settlement negotiations or mediation shall be deemed a party admission. This provision shall not limit the ability of Consultant to record a mechanic lien and an action thereon where appropriate. Either party may initiate the mediation process by giving written notice concurrently to the other party and to either J.A.M.S. or AAA. If a party receiving notice of a demand for mediation does not agree in writing within ten (10) days to participate in a mediation than the party demanding mediation may after giving three (3) days written notice declare the mediation process unsuccessful and initiate the judicial reference process referred to below. In the event mediation fails to resolve the dispute within sixty(60) days or a longer time if agreed to by Consultant and City, Consultant and City agree that the dispute shall be resolved by judicial reference pursuant to the provisions of California Code of Civil Procedure 9638-645.1. The cost of the referee shall be borne equally by each party or in such other manner as deemed equitable by the referee. Any referee must be experienced in resolving similar disputes. The referee shall be agreed upon the parties within ten (10) days of the demand for judicial reference. In the event the parties cannot agree on the selection of a referee, any party may petition the Superior Court in the County of Alameda for the appointment of a referee. Unless otherwis"e agreed by the parties, the reference proceeding shall be held in Oakland, California. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 9 of 14 II Ob (p3 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon thirty (30) days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontractina. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; Consulting Services Agreement between. City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 10 of 14 l2. ifbto3 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. 9.2 Consultant's Books and Records.' Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 11 of 14 1311b &3 party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any.action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in thi~ Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code ~1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 12 of 14 , Ltub ~3 may be subject to criminal prosecution for a violation of Government Code S 1090 and, if applicable, will be disqualified from holding public office in the State of California. ~\, 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Melissa Morton, Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or her designee. 10.10 Notices. Any written notice to Consultant shall be sent to: Aditya Advani, Vice President Royston Hanamoto Alley & Abey 225 Miller Avenue Mill Valley, CA 94941 Any written notice to City shall be sent to: Melissa Morton City of Dublin Public Works 100 Civic Plaza Dublin, CA 94568 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the reporUdesign preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey July 3, 2007 Page 13 of 14 CITY OF DUBLIN Janet Lockhart, Mayor Attest: Kay Keck, Interim City Clerk Approved as to Form: Elizabeth Silver, City Attorney Consulting Services Agreement between City of Dublin and Royston Hanamoto Alley & Abey CONSULTANT AdveYl ;' Aditya ani, Vice President Royston Hanamoto Alley & Abey 15a'b ~3 July 3, 2007 Page 14 of 14 I (0 ~(O3 EXHIBIT A SCOPE OF SERVICES Consulting. Services shall be performed based on the attached Royston Hanamoto Alley & Abey Scope of Services entitled "East and West Dublin BART Corridor Enhancement Projects" dated April 27, 2007 Consulting Services Agreement between City of Dublin and Royston Hanamoto-Exhibit A July 3, 2007 Page 1 of 1 - _ < _ E~""IBI'" A II6lJCo3 ENGINEERINGjURBAN DESIGN CONSULTANT SERVICES EAST AND WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECTS PREPARED FOR THE CITY OF DUBLIN, CALIFORNIA APRIL 27. 2007 SCOPE OF SERVICES LANDSCAPE ARCHITECT ROYSTON HANAMOTO ALLEY & ABEY (PRIME) CIVIL ENGINEER ELECTRICAL ENGINEER SIGNAGE DESIGNER STRUCTURAL ENGINEER GEOTECHNICAL ENGINEER ENVIRONMENTAL CONSULTANT BASIN RESEARCH BKF ENGINEERS O'MAHONY & MYER SQUARE PEG ENDRESWARE GEOCON DAVID J. POWERS ARCHEOLOGICAL CONSULTANT Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (I of 47) Fee Summary RHM Services Phase I - Conceptual Design / Preliminary Engineering Phase II - Preparation of Contract Plans, Specifications, and Cost Estimates 1<BC()~\ Labor Reimbursables Combined 65.618 4.000 69,618 105.267 4.000 109.267 RHM $170.885 $8;000 $178,885 Design Subconsultant Fees Civil Engineering and Construction Documents - BKFEngineers Lighting Design / Electrical Engineering - OMahony & Myer Signage Design and Construction Documents - Square Peg Design Structural Engineering - EndresWare Architects & Engineers 77.450 46.830 35.500 20.325 10.624 2.000 2.000 1.300 Environmental Document Subconsultant Fees Environmental Documents- CatEx - David j. Powers Hazardous Materials Investigations Phase I - Geocon Consultants Historic Resources - Basin Research Associates 6.150 11,242 6.260 500 2.192 1.424 88.074 48.830 37.500 21.625 6.650 13.434 7.684 TOTAL $374.642 $28.040 $402.682 Subconsultant insurance and admin markup 5% GRAND TOTAL $11.190 $413.872 Optional Services Civil refinement of gateway feature 5.000 o 5.000 Environmental Documents Initial Study / Mitigated Neg Declaration Historic Properties Research Report Address/Building List Historic Resource Evaluation Report 13.325 4.000 10.000 1.675 o o 15.000 4.000 10.000 Subconsultant insurance and admin markup 5% $1.700 GRAND TOTAL WITH OPTIONAL SERVICES Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 $449.572 Page (2 of 47) CONSULTANT SCOPE OF WORK SUMMARY RHM Fee total Deliverables sumrrarv I . Gateway Concept Alternatives 2. Revised Gateway Concept Alternatives .3. Monuments, Medians. Railings and Identity Markers Concept Alternatives 4. Revised Signage Concept Alternatives 5. Concept Cost Estirnate 6. Draft Design of Stre"tscape!f ra!lic Calming improvements 7. Draft Design of Monuments. Medians, Railings and Identity Markers 8. Draft Design of Gateway 9. Draft Cost Estimate 10. Final Design of Streetscape!f raflic Calming improvements I. L Final Design of Monuments, Medians, Railings and Identity Markers 12. Final Design of Gateway 13. Final Cost Estimate 14. Streetscape 30% CD package 15. Bicyde path 309(, CD package 16. Gateway30% CD package 17. Historic Park 30% CD package 18, 30% Spedtications 19. Streetscape .60% CDpackage .20. Bicycle path 60% CD package 21 . Gateway 00% CD package 22. Historic Park 60% CD package 23. 00% Specifications 24. Streetscape 90% CD package 25. Bicycle path 90% CD package 26. Gateway 90% Cp package 27, Historic Park 90% CD package 28, 90% Spedtications 29, Streetscape 100% CD package 30, Bicyde path 100% CD package 31 . Gateway 100% CD package 32. Historic Park 100% CD packOge 33. 100% Specifications 34. Bid package Meetin2 summary Project meetings: I. Project kick-off meeting 2, City staff review of Streetscape Concept Altematives 3, City staff review of Signage Concept Alternatives 4, City staff review of Gateway Concept Alternatives S. City staff review of Gateway Revised Concept Alternatives 6. City staff review of Streetscape!f ra!lic Calming improvements 7. City staff review of Gateway Draft Design 8. City staff review of Gateway, Signageand Historic Park Rnal Designs 9. City staff review of 30% CD sets 10. MIC review of 30% CD sets II . City staff review of.oo% CD sets 12, MTC review of 00% CD sets (continued) 13. City staff review of 90% CD sets 14. MIC review of 90% CD sets 15. Caltrans review of 90% CD sets 16, <;:ity staff review of 100% CD sets 17. MICreviewof 100% CD sets lB. Caltrans review of 100% CD sets 19, Pre~construction meeting 20, Ira!lic calrningistreetscape construction 21 . I ra!lic calmingistreetscape construction 22. I ra!lic calming/streetscape construction 23. Signage constructipn 24. Signage construction. 25. Signage construction 26. Signage construction 27, Gateway construction 28. Gateway construction 29. Gateway construction 30. Gateway construction 31. Punchlist 32. Punchlist 33. Punchlist 34. Final acceptance 35. Ieam meetings as needed \ '1rq,lo3 $!78.885 2D'{) ~3 Community presentations: 1. Community meeting presentation of traffic-calming improvements 2. City Council presentation of Gateway, Signage and Historic Park Concept Alternatives 3. ..Arts Commission presentation of Gateway, Signage and Historic Park Concept ,AJternatives 4. City Council presentation of Gateway, Signage and Historic Park Final Designs Dublin East and West BART Corridor Enhancement Project Royston Hanamoto Alley and Mey Landscape Architectural Services Fee Proposal Submitted February 14. 2001 Updated March 30, 2007 PHASE I: DESIGN DEVELOPMENT Principal Tech Associate Staff I Staff2 Principal Task IA CONCEPT ALTERNATIVES $147.28 $114,64 $80,12 $61.44 $56.65 PROJECT INITIATION & START UP. SITE ANALYSIS, DATA GATHERING 1.1 MEETING I : Project Kick-Off: Introductions/ Project Stlrt Up Meetng / Site Visit! Discus Project Issues & 6 0 6 6 0 Schedule 1.2 Review all existing data. planning documents. evaluate existing conditons. review existng reports and studies 0 0 4 0 0 1.3 Project file set up 0 0 0 2 2 Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alteratons. ADA Curb Ramps. Sidewalk Widening. & Railing) 1.4 Set up base map 0 0 0 2 0 1.5 Prepare conceptual design 0 0 2 0 0 1.6 Coordinate with Civil Engineer 0 0 2 0 0 1.7 Prepare cost estmate 0 0 0 0 0 Stree1scape /Traffic Calming Improvements on Dublin Blvd, between San Ramon Rd. and Hansen Dr. and on Donlon Wy, 1.8 Set up base map 0 0 0 4 0 1,9 Prepare preliminary landscape plantngplans 0 2 2 0 1,10 Prepare preliminary irrigation plans 0 0 2 2 0 1.11 Prepare preliminary paving & site fumishing plans I 0 4 8 0 1.12 MEETING 2: Meet with City Staff to review Streetscape /Traffic Calming Improvements 4 0 4 0 0 1.13 Coordinate with Civil Engineer 0 0 2 0 0 1.14 Coordinate -Mth Signage Designer 0 0 2 0 0 1.15 Coordinate with Electrical Engineer 0 0 2 0 0 1.16 Coordinate with Arch Resource Consultant 2 0 2 0 0 1.11 Create image boards and presentaton materials for community meetng I 0 4 8 8 1.18 COMMUNITY MEETING # I: Presentaton of Streets cape / Traffic Calming Improvements 6 0 6 0 0 1.19 Prepare cost estimate 0 0 2 0 0 City Monument Signs. Unear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker & Bement Locaton Dublin BART Corridor Enhancements Combined Scope of Work 6[2 1[2007 Page (4 of 47) 2l6blt>3 1.20 Set up presentation base map with City-provided GIS base 0 0 2 6 0 1.21 Site visit and onsite inspection for placement of streetscape elements 4 0 4 8 0 1.22 Prepare Concept Alterna1ives showing 10ca1ion of Streetscape elements 0 2 8 0 1.23 Prepare Conceptual Alternatives of Dublin Boulevard Identity Marker (3 alterna1ives) 0 2 8 0 1.24 Prepare Conceptual Alternatives of City Monument Signs (3 alternatives) 0 2 8 0 1.25 Prepare Conceptual Alterna1ives of Linear Median (3 alternatives) 0 2 8 0 1.26 Prepare Conceptual Alternatives of Barrier & Railing Treatments (3 a1terna1ives) 0 2 8 0 1.27 MEETING 3: Meet with City Staff to review Concept Alterna1ives & Location 6 0 6 6 0 1.28 Revise Conceptual Alterna1ives Dublin Boulevard Identity Marker (3 alternatives) 0 0 8 0 1.29 Revise Conceptual Alterna1ives of City Monument Signs (3 a1terna1ives) 0 0 8 0 1.30 Revise Conceptual Alterna1ives Linear Median (3 a1terna1ives) 0 0 8 0 1.31 Revise Conceptual A1terna1ives Barrier & Railing Treatments (3 alterna1ives) 0 0 8 0 1.32 Prepare Conceptual Alternatives Color Renderings / Boards for City Council Presenta1ion (City Monument 0 2 4 4 Signs. Linear Median Design. Barrier Railings & Treatments. Dublin Blvd. Iden1ity Marker) 3 a1terna1ives each 1.33 Coordinate with Civil Engineer 0 0 2 0 0 1.34 Coordinate with Signage Designer 0 0 2 0 0 1.35 Coordinate with Structural Engineer 0 0 2 0 0 1.36 Coordinate with Electrical Engineer 0 0 2 0 0 1.37 Prepare cost estimate 0 2 0 0 Gateway Enhancement at Dublin Boulevard / Dougherty Road 1.38 Set up CAD base map 0 0 0 4 0 1.39 Prepare Conceptual Alternatives of Gateway Enhancement (3 alternatives) 2 0 4 16 0 1.40 Prepare presentation perspectives / simulations 0 0 4 16 0 1.41 MEETING 4: Meet with City Staff to review Gateway EnhancementAltematives 4 0 4 0 0 1.42 Revise Conceptual Alternatives of Gateway Enhancements per city meeting (3 alternatives) 0 2 8 8 1.43 Revise presentation plans / perspectives / simulations for City Council meeting 0 0 2 8 8 1.44 Coordinate with Civil Engineer 0 0 2 0 0 1.45 Coordinate with Signage Designer 0 0 2 0 0 1.46 Coordinate with Structural Engineer 0 0 2 0 0 1.47 Coordinate with Electrical Engineer 0 0 2 0 0 1.48 Prepare cost estimate 0 2 0 0 1.49 MEETING 5: Meet with City Staff prior to City Coundl meeting 4 0 4 0 0 1.50 Revise presentation plans / perspectives / simulations per staff comments 0 0 4 6 6 1.51 CITY COUNCIL PRESENTATION I: Present Concept A~ernatives 6 0 6 0 0 1.52 Project Management 0 8 0 0 Hours Task IA 55 2 132 188 36 Labor Task IA $8,100 $229 $10.576 $12,679 $2.039 RHAA Total Task IA $33,624 Task Ib DRAFT DESIGN Bicyde & Pedestrian Safety Improvements (Bikeway Widening. Storm Drain Grate Alterations. ADA Curb Ramps. Sidewalk Widening. & Railing) 1.53 1.54 1.55 Revise conceptual design Coordinate with Civil Engineer Revise cost estimate o o o o o o 2 o o o o o o o Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (5 of 47) t~OO ~3 Streelscape /Traffic Calming Improvements on Dublin Blvd. be1ween San Ramon Rd. and Hansen Dr. and on Donlon Wy. 1.54 Revise preliminary landscape planting plans 0 2 0 1.55 Revise preliminary irrigation plans 2 0 2 0 0 1.56 Revise preliminary paving & site furnishing plans 4 4 4 I 0 1.57 MEETING 6: Meet with City Staff to review Streetscape / Traffic Calming Improvements 4 0 4 0 0 1.58 Coordinate with Civil Engineer 0 0 2 0 0 1.59 Coordinate with Sign age Designer 0 0 2 0 0 1.60 Coordinate with Electrical Engineer 0 0 2 0 0 1.61 Revise cost estimate 0 2 0 0 City Monument Signs, Linear Median, Barrier and Railing Treatmenls and Dublin Boulevard Identity Marker & Bement Location 1.62 Revise map showing location of Streetscape elements 0 0 2 0 6 1.63 Revise Design of Dublin Boulevard Identity Marker 0 2 8 0 1.64 Revise Design of of City Monument Signs 0 2 8 0 1.65 Revise Design of Linear Median 0 0 2 8 0 1.66 Revise Design of Barrier & Railing Treatments 0 0 2 8 0 1.67 Revise Color Renderings / Boards for City Council Presentation (City Monument Signs, Linear Median Design, 0 0 2 8 Barrier Railings & Treatments, Dublin Blvq. Identity Marker)- 1.68 Coordinate with Civil Engineer 0 0 2 0 0 1.69 Coordinate with Sign age Designer 0 0 2 0 0 1.70 Coordinate with Structural Engineer 0 0 2 0 0 1.71 Coordinate with Electrical Engineer 0 0 2 0 0 1.72 Revise cost estimate 0 2 0 0 Gateway Enhancement at Dublin Boulevard / Dougherty Road 1.73 Revise Design of Gateway Enhancement 0 2 8 0 1.74 Revise presentation perspectives! simulations 0 0 2 8 0 1.75 Revise presentation plans! perspectives! simulations per staff comments 0 0 2 8 0 1.76 Coordinate with Civil Engineer 0 0 2 0 0 1.77 Coordinate with Signage Designer 0 0 2 0 0 1.78 Coordinate with Structural Engineer 0 0 2 0 0 1.79 Coordinate with Electrical Engineer 0 0 2 0 0 1.80 Revise cost estimate 0 2 0 0 1.81 1.82 MEETING 7: Meet with City Staff prior to City Coundl meeting 6 0 6 0 0 1.83 CITY COUNCIL PRESENTATION 2: Present Draft Design 6 0 6 0 0 1.84 CITY COUNCIL PRESENTATION 3! Arts Commision Presentation: Present Draft Design 6 0 6 0 0 1.85 Project Management 0 8 0 0 Hours Task I b 28 3 85 62 22 Labor Task I b $4,124 $344 $6,810 $4,181 $1,246 RHM Total Task Ib $16,706 Task Ie FINAL DESIGN Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb Ramps, Sidewalk Widening, & Railing) 1.86 1.87 1.88 Finalize conceptual design Coordinate with Civil Engineer Revise cost estimate o o o o o o 2 4 o o o o o o o Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (6 of 47) t.. ~ l1Q (, .3 Streetscape /Traffic Calming Improvements on Dublin Blvd. between San Ramon Rd. and Hansen Dr. and on Donlon Wy. 1.89 Finalize preliminary landscape planting plans 0 2 0 4 1.90 Finalize preliminary irrigation plans 0 0 2 0 4 1.91 Finalize preliminary paving & site furnishing plans I 0 4 4 4 1.92 Coordinate with Civil Engineer 0 0 2 0 0 1.93 Coordinate with Signage Designer 0 0 2 0 0 1.94 Coordinate with Electrical Engineer 0 0 2 0 0 1.95 Revise cost estimate 0 2 0 2 City Monument Signs. Unear Median. Barrier and Railing Treatments and Dublin Boulevard Identity Marker & Element Location 1.96 Finalize map showing location of Streetsca:pe elements 0 0 2 0 8 1.97 Finalize Design of Dublin Boulevard Identity Marker 0 2 8 0 1.98 Finalize Design of of City Monument Signs 0 2 8 0 1.99 Finalize Design of Linear Median 0 0 2 8 0 1.100 Finalize Design of Barrier & Railing Treatments 0 0 2 8 0 1.101 Finalize Color Renderings / Boards for City Council Presentation (City Monument Signs, Linear Median Design, 0 0 2 4 8 Barrier Railings & Treatments, Dublin Blvd. Identity Marker) 1.102 Coordinate with Civil Engineer 0 0 2 0 0 1.103 Coordinate with Signage Designer 0 0 2 0 0 1.104 Coordinate with Structural Engineer 0 0 2 0 0 1.105 Coordinate with Electrical Engineer 0 0 2 0 0 1.106 Revise cost estimate 0 2 0 2 Gateway Enhancement at Dublin Boulevard / Dougherty Road 1,107 Finalize Design of Gateway Enhancement 0 2 4 4 1.108 Finalize presentation perspectives / simulations 0 0 2 4 4 1.109 Coordinate with Civil Engineer 0 0 2 0 0 1.110 Coordinate with Signage Designer 0 0 2 0 0 1.111 Coordinate with Structural Engineer 0 0 2 0 0 1.112 Coordinate with Electrical Engineer 0 0 2 0 0 1.113 Revise cost estimate 0 2 0 2 1.114 MEETING 8: Meet with City Staff prior to City Council meeting 4 0 4 0 0 1.115 Revise presentation plans / perspectives / simulations per staff comments 0 0 2 4 8 1.116 CITY COUNCIL PRESENTATION 4: Present Final Design, 6 0 6 0 0 1.117 Project Management 0 8 0 0 Hours Task Ie 16 3 78 52 50 Labor Task 1 c $2.356 $344 $6,249 $3.507 $2.833 RHAA Total Task Ic $15,289 PHASE I TOTAL $65.618 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (7 of 47) 2a+'V~3 PHASE II: PREPARATION OF CONTRACT PlANS, SPECIFICATION, AND COST ESTIMATES Principal Tech Principal Associate Staff I Staff 2 Task 2a 30% CONSTRUCTION DOCUMENTS $147.28 $114.64 $80.12 $67.44 $56.65 Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb Ramps, Sidewalk Widening, & Railing) 2.1 Prepare CD Base Sheets 0 0 2 0 4 2.2 Coordinate with Civil Engineer 0 0 0 2.3 Coordinate with Sign age Designer 0 0 0 Streetscape(f rafflc Calming Improvements (Dublin Blvd. btwn. San Ramon Rd. & Hansen Dr. and Donlon Wy.) 2.4 Prepare CD Base Sheets 0 0 2 0 4 2.5 Prepare 30% CD Site Layout and Construction Plans 0 0 2 4 2.6 Prepare 30% CD Site Construction Details 0 2 8 2.7 Prepare 30% CD Planting Plans 0 2 6 2.8 Prepare 30% CD Irrigation Plans 0 0 2 8 2.9 Prepare 30% CD Irrigation Details 0 0 0 0 4 2.10 Coordinate with Civil Engineer 0 0 0 2.11 Coordinate with Signage Designer 0 0 0 2.12 Coordinate with Structural Engineer 0 0 0 2.13 Coordinate with Electrical Engineer 0 0 0 City Monument Signs, Unear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker Construction Details & Element Location 2.14 Prepare CD Base Sheets 0 0 2 0 4 2.15 Prepare 30% CD Layout and Construction Plans 0 0 2 2 8 2.16 Prepare 30% CD Construction / Installation Details 0 0 2 2 8 2.17 Prepare 30% CD Planting Plans 0 4 0 8 2.18 Prepare 30% CD Irrigation Plans 0 0 4 0 8 2.19 Prepare 30% CD Irrigation Details 0 0 2 0 8 2.20 Coordinate with Civil Engineer 0 0 0 2.21 Coordinate with Signage Designer 0 0 0 2.22 Coordinate with Structural Engineer 0 0 0 2.23 Coordinate with Electrical Engineer 0 0 0 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (8 of 47) 2SOb ~3 Dublin Boulevard / Dougherty Road Gateway Improvement 2.24 Prepare CD Base Sheets 0 0 2 0 4 2.25 Prepare 30% CD Site Layout and Construction Plans 0 0 2 2 8 2.26 Prepare 30% CD Site Construction Details 0 0 2 0 8 2.27 Prepare 30% CD Gateway Feature Details 4 2 2 8 2.28 Prepare 30% CD Planting Plan 0 8 2.29 Prepare 30% CD Irrigation Plan '0 0 4 O' 8 2.30 Coordinate with Civil Engineer 0 0 0 2.31 Coordinate with Signage Designer 0 0 0 2.32 Coordinate with Electrical Engineer 0 0 0 2.33 Prepare 30% CD Specifications 0 4 4 0 0 2.34 Prepare 30% CD Cost Estimate 2 4 0 8 2.35 Quality Control/Quality Assurance 30% set 4 12 0 0 0 2.36 MEETING 9: Meet with City to review 30% set 4 0 4 0 0 2.37 Project Management 2 0 8 0 0 Total Task 2a 14 24 74 26 134 Total Fee Task 2a $2,062 $2,751 $5,929 $1,753 $7,591 RHM Contract Document Total $20,087 Task 2b 60% CONSTRUCTION DOCUMENTS Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb Ramps, Sidewalk Widening, & Railing) 2.38 Coordinate with Civil Engineer 0 0 0 2.39 Coordinate wi1i1 Signage Designer 0 0 0 Streetscape,rr rafflc Calming Improvements (Dublin Blvd. btwn. San Ramon Rd. & Hansen Dr. and Donlon Wy.) 2.40 Prepare CD Site Layout and Construction Plans 0 0 2 0 4 2.41 Prepare CD Site Construction Details 0 2 2 24 2.42 Prepare CD Site Construction Details - gateway feature 0 4 2 2 16 2.43 Prepare CD Planting Plans 0 2 0 4 2.44 Prepare CD Irrigation Plans 0 8 0 6 2.45 Prepare CD Irrigation Details 0 0 2 0 4 2.46 Coordinate with Civil Engineer 0 0 0 2.47 Coordinate wi1i1 Signage Designer 0 0 0 2.48 Coordinate with Structural Engineer 0 0 0 2.49 Coordinate wi1i1 Electrical Engineer 0 0 0 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (9 of 47) ~-'q; IP3 City Monument Signs. Unear Median. Barrier and Railing Treatments and Dublin Boulevard Identity Marker Construction Details & Element Location 2.84 Prepare CD Layout and Construction Plans 0 0 2 0 8 2.85 Prepare CD Construction / Installation Details 0 0 2 0 8 2.86 Prepare CD Planting Plans 0 0 4 0 16 2.87 Prepare CD Irrigation Plans 0 8 0 16 2.88 Prepare CD Irrigation Details 0 0 0 0 2 2.89 Coordinate with Civil Engineer 0 0 0 2.90 Coordinate with Sign age Designer 0 0 0 2.91 Coordinate with Structural Engineer 0 0 0 2.92 Coordinate with Electrical Engineer 0 0 0 Dublin Boulevard / Dougherty Road Gateway Improvement 2.93 Prepare CD Site Layout and Construction Plans 0 0 4 0 12 2.94 Prepare CD Site Construction Details 0 0 4 0 12 2.95 Prepare CD Gateway Feature Details 4 0 4 0 12 2.96 Prepare CD Planting Plan 0 4 0 10 2.97 Prepare CD Irrigation Plan 0 8 0 4 2.98 Coordinate with Civil Engineer 0 0 0 2.99 Coordinate with Signage Designer 0 0 0 2.100 Coordinate with Electrical Engineer 0 0 0 2.101 Prepare 90% CD Specifications 0 6 0 0 2.102 Prepare 90% CD Cost Estimate 0 4 0 0 2.103 Quality Control/Quality Assurance 90% set 4 12 0 0 0 2.104 MEETING I I: Meet with City to review 90% set 4 0 4 0 0 2.105 Project Management 2 0 8 0 0 City Monument Signs, Unear Median. Barrier aI1d Railing Treatments aI1d D~blin Boulevard Identity Marker 2C06b &3 Construction Details & Element Location 2.118 Prepare CD Layout and Construction Plans 0 0 4 0 8 2.119 Prepare CD Construction / Installation Details 0 I 4 0 8 2.120 Prepare CD PlaI1ting PlaI1s 0 0 4 0 8 2.121 Prepare CD I rrigation Plans 0 8 0 8 2.122 Prepare CD Irrigation Details 0 0 0 0 2 2.123 Coordinate with Civil Engineer 0 0 2 0 2.124 Coordinate with' Signage Designer 0 0 2 0 2.125 Coordinate with Structural Engineer 0 0 2 0 2.126 Coordinate with Elecbical Engineer 0 0 2 0 Dublin Boulevard / Dougherty Road Gateway Improvement 2.127 Prepare CD Site Layout aI1d Construction Plans 0 0 4 0 8 2.128 Prepare CD Site Construction Details 0 0 4 0 8 2.129 Prepare CD Gateway Feature Details 4 0 4 0 8 2.130 Prepare CD Planting Plan 0 4 0 8 2.131 Prepare CD Irrigation Plan 0 16 0 8 2.132 Coordinate with Civil Engineer 0 0 2 0 2.133 Coordinate with Signage Designer 0 0 2 0 2.134 Coordinate with Electrical Engineer 0 0 2 0 2.135 Prepare 100% CD Specifications 0 4 12 0 0 2.136 Prepare 100% CD Cost Estimate 0 4 12 0 0 2.137 Quality Control/Quality Assurance 100% set 4 24 0 0 0 2.138 MEETING 12: Meet with City to review 100% set 4 0 4 0 0 2.139 MEETING 13: Meet with MTC to review 100% set 4 0 4 0 0 Bidding & Contract Award 2.140 Respond to Client! City plan check comments, revise dwgs as necessary 0 0 8 0 24 2.141 Issue Bid Set 0 0 4 0 8 2.142 ' Review and comment on bids 0 2 2 0 0 2.143 Respond to request for darifications 0 0 4 0 8 2.144 Project Management 2 0 8 0 0 Total Task 2d 25 38 153 13 148 Total Fee Task 2d $3,682 $4,356 $12,258 $877 $8,384 RHM 100% Contract Document Total $29,558 Task 3 CONSTRUCTION SUPPORT 3.1 Respond to RFls and issue ASls 0 0 24 0 24 3.2 Review shop drawings and submittals 0 0 16 0 0 3.3 Construction observation - site visits and field reports (6 visits total) 6 6 72 0 3.4 Project Management 2 0 8 0 0 Total Task 3 8 6 120 0 24 Total Fee Task 3 $1,178 $688 $9,614 $0 $1,360 RHM Construction Administration Support Total $12,840 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page ( 12 of 47) Zt1~ ~3 Task 4 ENVIRONMENTAL DOCUMENTS 4.1 4.2 Coordinate with Environmental Assessment consultants Project management 0 8 0 0 0 Total Task 3 2 0 9 0 Total Fee Task 3 $295 $0 $721 $0 RHAA Construction Administration Support Total $1,016 o o o $0 PHASE II TOTAL $/05,267 TOTAL RHAA LABOR $170,885 ADDITIONAL REIMBURSABLES Estimated Reimbursables - plotting, printing, ovemight messenger and mileage RHAA GRAND TOTAL $8,000 $178,885 Exclusionsf Assumptions I. Additional meetings beyond those listed will be charged as extra on a T&M basis 2. Presentation models not included 3. Water feature design not included 4. Artist selectionf Coordinate not included Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (13 of 47) CONSULTANT SCOPE OF WORK SUMMARY Fee total Optional task fee Deliverables summary I. Aerial flight survey 2. Topographic survey 3. 1"=40' Lay()uts at 30% PS&E 4, Grading plans at 30% PS&E 5, Construction details at 60% PS&E 6. Project specifications at 60% PS&E 7. Construction staging plans 8. Cost estimate at 60% PS&E 9. 90% PS&E plans 10,. Cost estimate at 90% PS&E I I, Project specifications at 90% PS&E 12, Bid package for Encroachment Permit and E-76 Meeting summary I. Project'Kick-off 2. City staff meeting at 30%PS&E 3. City staff meeting at 60% PS&E 4. City staff meeting at 90% PS&E 5. Team meetings as needed BKF Engineers $88,074 $5,000 ~Ol1b Cd 3\ot ft;3 SCOPE OF SERVICES Task 2a: 30% Construction Documents For Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard and along Donlon Way, field survey will be conducted to prepare for the aerial mapping. An aerial map will be provided for the subject area. The City needs to verify vertical arid horizontal datums of the aerial mapping as the current standard contradicts the existing work performed on Donlon Way. BKF will revisit the site, perform field investigations and review all available documentation, RHM will provide existing documentation and as-builts to BKF with the exception of utility as-builts which BKF will obtain from utility owners. Developed aerial mapping or existing GIS mapping, will be supplemented with existing right of way information, obtained utility information and supplemental topographic survey. Topographic survey information will be limited to confirming grades for conform and ADA compliance. Minimal survey information will be obtained to establish existing visible features; it is anticipated that these features can be obtained or verified via site visits by architect or engineer. For the 30% drawings, construction sheets will be developed to identify where catch basin grates, bus shelters and curb ramps are to be replaced. Proposed curb lines for proposed medians and bulbouts within West Dublin will be defined. The back of walk will be defined for the sidewalk widening proposed along Donlon Way and fronting the flood control canal in the vicinity of SR 680. BKF will not evaluate the integrity of or perform any structural work related to any proposed improvements. Angled parking and conceptual grading and limits of reconstruction will be developed which will identify proposed drainage patterns where effected. The grading plan will not be limited to maintain drainage flow but will address compliance with ADA requirements. For the DublinlDougherty Gateway Enhancement, BKF will assist in the development of construction drawings to include the installation of curb, gutter and sidewalk and establishment of rough grading for the site. It is assumed that these drawings will be incorporated into the Dublin BART Station Corridor Enhancement contract documents. For the civil improvements outlined above, an outline of the specifications required and an order of magnitude cost will be developed. Task 2a Deliverables · Aerial Mapping for Dublin Blvd between Hanson Dr to San Ramon Valley Blvd & Donlon Way · Aerial mapping for West Dublin and existing City GIS mapping for East Dublin will be supplemented with the following: o Existing City right of way line established from existing City as-builts (no right of way / boundary resolution will be conducted for the project) o Existing utilities as provided by utility as-builts o Information obtained through supplemental survey . Construction Sheets identifying the following: o Catch basin grates to be replaced o Bus Shelters to be replaced o Curb ramp construction o Sidewalk widening limits along Donlon Way and fronting the flood control canal in West Dublin o Curb line for the median along Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard o Curb line for bulbouts at Dublin BoulevardlDonlon Way intersection o Limits of pavement reconstruction/conceptual grading limits o Angle parking along Donlon Way o DublinlDougherty Gateway curb, gutter, sidewalk and rough grading . Outline of civil specifications . Order of magnitude of cost estimate for civil elements Task 2b: 60% Construction Documents BKF's 30% PS&E will be refined and further developed to a 60% design level. All components of the civil engineering design for the final design plans, specifications and estimate will be included during the 60% phase. I n addition, stage construction drawings will be provided for the phased work. Task 2b Deliverables · Construction Sheets updated for 60% design. Design elements addressed will consist of the following: o Catch basin grate reconstruction and corresponding pavement conforms o Bus Shelters to be replaced o Curb ramp construction and grading o Median construction along Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard to consist of curb alignment and grading o Bulbout construction at Dublin BoulevardlDonlon Way intersection to include grading and drainage modifications if necessary o Sidewalk widening I reconstruction along Donlon Way and fronting the flood control canal in West Dublin Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (15 of 47) o Angle parking along Donlon Way o Dublin/Dougherty Gateway curb, gutter, sidewalk and rough grading . Stage Construction Drawings . Specifications for civil elements . Cost estimate for civil elements 32'1J~3 Task 2c: 90% Construction Documents For the 90% PS&E, BKF will resolve and incorporate the design comments resulting from the 60% submittal review. Construction details for the civil elements will be completed as part of this phase of the design process, Cost estimates and specifications will be updated. Task 2c Deliverables . Updated civil construction plans, civil specification and civil cost estimate Task 2d: 100% Construction Documents Upon receiving final review comments from Caltrans, MTC and the City, BKF will incorporate or resolve civil comments received as a result of the 90% submittal. All aspects of the design will be finalized at this point in order to prepare a complete set of final bid documents for advertisement. The cost estimate will be updated and formatted to its final form. Task 2d Deliverables · Final civil construction plans, civil specification and civil cost estimate Task 3: 100% Construction Support For construction support services, BKF will be available to attend site visits, respond to RFI's and review submittals for the civil improvements. Task 3 Deliverables . Respond to RFls · Review submittals (assumed to be limited to 2) . 2 Site visits Dublin BART Corridor Enhancements Combined Scope of Work 6(2 I (2007 Page (16 of 47) 3~crv~3 BREAKDOWN SUf1M4RYOF PROJECT SCOPEAND EFFORT East and West Dubfin Batt Station Comaor Enhancement Task I 30% Plans Specifications & Estimate (PS&E) Task 2 60% Plans Specifications & Estimate (PS&E) Task 3 90% Plans Specifications & Estimate '(PS&E) Task 4 100% Plans Specifications & Estimate (PS&E) Task 5 Construction Support TASK PIC PM Englll Eng II Eng I Eng Tech Clerical SurvTeam Total Cost $ $ $ $ $ $ $ $ Rate;hr 182 148 125 110 97 108 55 343 Hours Task I 6 30 10 35 24 16 0 40 161 28.408 Task 2 7 37 28 64 46 34 4 0 220 25.644 Task 3 3 22 20 20 22 24 0 0 III 13,228 Task 4 2 17 13 7 13 9 0 0 61 7.508 TaskS I 10 6 0 0 0 0 0 17 2,662 BKF 19 116 77 126 105 83 4 40 570 Subtotal $3.458 $17,168 $9.625 $13,860 $10,185 $8,964 $220 $13,720 $ 77.450 Subtotal - Professional Services (BKF En2ineers ) $ 77.450 Reimbursable Expenses: Computer /Plotter 2.0% Of Total Professional Services $ 1,312 Printing/Delivery 2.0% Of Total Professional Services $ 1.312 Subtotal - Reimbursables $ 2.624 Subconsultants HJW Aerial Photogrammetrist $ 8.000 Subtotal - Subconsultants $ 8,000 Base fee Op1ional Task: Civil refinement of gateway feature $ 88.074 $ 5.000 I Grand total BKF $ 93,074 Task I 30% Plans Specifications & Estimate (PS&E) Task 1.1 Collect and review available data, as-builts, and reports Perform aerial flight survey Perform field site visits Task 1.2 Task 1.3 Task 1.4 Task 1.5 Perform topographic survey Prepare Layouts (I "= 40? Prepare Grading Plans Coordinate Work wrth Architect Task 1.6 Task 1.7 Task 1.8 Meetings ( I) Task 1.9 Perform in-house quality control review Tot Hrs Cost 10 $1.098 Dublin BART Corridor Enhancements Combined Scope of Work 6/21/2007 Page (17 of 47) 34-at lR3 Task 1.2 2 2 10 14 $3,946 Task 1.3 2 6 4 12 $1,344 Task 1.4 4 5 30 39 $11,432 Task 1.5 I 4 4 10 6 10 35 $4,036 Task 1.6 I ,4 6 10 8 6 35 $4,048 Task 1.7 4 4 $592 Task 1.8 4 4 8 $1.320 Task 1.9 4 4 $592 Subtotal 6 30 10 35 24 16 o 40 161 28,408 Task 2 60% Plans Specifications & Estimate (PS&E) Task 2.1 Mee1ing (I) Task 2.2 Incorporate 30% Comments and Develop Plans to 60% Prepare Construction Details Task 2.3 Task 2.4 Prepare Project Specifications Task 2.5 Task 2.6 Task 2.7 Prepare Construction Staging Plans Cost Estimate Perform in-house quality control review TASK PIC PM E C S T T H n2111 n211 En21 En2 Tech lerical urv earn ot rs Cost Task 2, I 4 4 8 1.320 Task 2.2 2 12 16 40 32 16 118 $ 13.372 Task 2.3 4 6 10 6 26 $ 3,090 Task 2.4 8 4 12 $ 1,404 Task 2.5 I 4 6 14 10 12 47 $ 5,330 Task 2.6 I 4 5 $ 536 Task 2.7 4 4 $ 592 Subtotal 7 37 28 64 46 34 4 o 220 $ 25.644 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page ( I 8 of 47) 3'5f5b ~3 Task 3 90% Plans Specifications & Estimate (PS&E) Task 3.1 Meeting (I) Task 3.2 Incorporate 60% Comments and Develop Plans to 90% Task 3.3 Update and finalize project spedfications and estimate Task 3.4 Perform in"house quality control review TASK PIC PM En~ III En~ II En~ I En!! Tech Oerical Surv T earn Tot Hrs Cost Task 3.1 4 4 $ 592 Task 3.2 3 12 12 20 18 24 89 $ 10,360 Task 3.3 2 8 4 14 $ 1.684 Task 3.4 4 4 $ 592 Subtotal 3 22 20 20 22 24 0 0 III $ 13,228 Iask4 100% Plans Specifications & Estimate (PS&E) Task 4.1 Incorporate 90% Comments and Develop Plans to 100% Task 4.2 Update and finalize project specifications and estimate Task 4.3 Perform in-house quality control review Task 4.4 Incorporate Remaining Comments from Caltrans and Submit Bid Package for Encroachment Permit and E-76 TASK PIC PM En~ III En!! II En~ I En~ Tech Clerical Surv Team Tot Hrs Coo Task 4.1 2 9 7 7 9 7 41 $ 4,970 Task 4.2 2 6 2 10 $ 1,240 Task 4.3 4 4 $ 592 Task 4.4 2 2 2 6 $ 706 Subtotal 2 17 13 7 13 9 0 0 61 $ 7.508 TaskS Construction SUDDort Task 5.1 Respond to RFls and issue ASls Task 5.2 Review shop drawings and submittals Task 5.3 Meetings and .site visits TASK PIC PM En~ III En~ II En!! I En!! Tech Clerical Surv T earn Tot Hrs Coo Task 5.1 I 4 2 7 $ 1.024 Task 5.2 2 4 6 $ 796 Task 5.3 4 2 4 $ 842 Subtotal I 10 6 0 0 0 0 0 17 $ 2,662 Dublin BART Corridor Enhancements Combined Scope of Work 6(l1 (l007 Page (19 of 47) CONSULTANT SCOPE OF WORK SUMMARY O'Mahony& Myer Fee total Deliverables sUmmary I , Lighting projections 2. Set of electrical and lighting construction documents 3. Specifications 4. Package of Lighting Fixture Catalog Cuts for Specified Luminaires Meeting summary I . Project Kick-off 2. City staff meeting at 30% PS&E 3. City staff meeting at 60% PS&E 4. City staff meeting at 90% PS&E 5. Teammeetings as needed $48,830 3tp.rtt; ~:3. DUBLIN EASTiWEST BART CORRIDOR ENHANCEMENT PROIECT 3rlfb&3 BASE FEE: This includes all of the Basic Work as we understand it, including complete Lighting Design and Electrical Engineering services to cover the lighting and power systems we anticipate to be required for this Project. We have assumed the following Scope of Work: SCOPE OF WORK: I . Design of new sign lighting systems, including branch wiring, controls and mounting details, for illumination of the selected new landscape features at one Entry Gateway Enhancement location. 2. Design of new in-grade or above-ground Lighting Systems, including branch wiring, controls and mounting details, for four (4) groups offour (4) Monument Signs along the Corridor. . . . 3. Design of new Lighting Systems, including branch wiring, controls and mounting details, for One Tipica/NewIReplacement Bus Stop Shelter. We presume one Shelter Design will be utilized for all of these new Shelters, and so we include the design of One Typical Shelter Lighting System only. 4. Design of new Lighting Systems, including branch wiring, controls and mounting details, for pedestrian walkways and streetscape improvements at the Dublin Historic Park at the terminus of the Dublin Corridor. 5. Design of new in-grade or above-ground Lighting Systems, including branch wiring, controls and mounting details, for seven (7) 10 marker sign clusters (6 to I 0 markers per cluster), likely located in roadway medians along the Corridor. 6. Design of branch wiring connections for miscellaneous new irrigation controllers and other devices requiring electrical connection, and various locations along the corridor. 7. Attend five (5) Design Meetings at RHM Offices in San Francisco. 8. Prepare preliminary, interim and final Electrical and Lighting Cost Estimates. 9. Review Existing As-Built Electrical Document of previous projects covering the areas included in the Project, to become familiar with existing Systems. 10. Prepare Lighting Projections to verify the performance of the Sign Lighting Systems Design we will propose at the new Gateway Enhancement Monument Signs at the East and West Entrances to Dublin Blvd. I I. Visit the Project Site to verify existing conditions. 12. Coordinate with RHM, other Project Consultants and City of Dublin Project Representatives. 13. Prepare a complete set of Electrical and Lighting Construction Documents, including Drawings and Specifications. 14. Prepare a complete package of Lighting Fixture Catalog Cuts for all Specified Luminaires. 15. Review Lighting and Electrical Submittals during the Construction Phase. I 6. Respond to Contractor Questions during the Construction Phase. 17. Assist in preparation of Change Orders and responses to RFI's during the Construction Phase. 18. Three Visits to the Project Site, including Final Review, during the Construction Phase to observe the electrical construction work under way. I 9. Prepare Electrical Punch Letters after each Construction. Phase Site Visits. 20. Review Contractor-Prepared As-Built Electrical Drawings at completion of Construction. ASSUMPTIONS: I. There will be no new Pedestrian Walkway, Parking, Roadway, Streetscape, Decorative Landscape, Directional Sign or other Lighting Systems required as part of the Project, other than as detailed in the Scope of Work above. 2. There will be no Power Connections required for Major Equipment, such as motors, pumps, etc.; we assume power provisions will be limited to supplies to new Monument, landscape feature, ID Sign, walkway, Bus Shelter and mise. Lighting noted above, and Irrigation Controller(s) connections. 3. There will be no new Electrical. Telephone or CATV Utility Services required for the Project; we assume that any and all branch circuit power will be derived from existing systems (or new systems designed under other Contracts' Scope of Work); we will design these new branch circuits as part of our Basic Services, but exclude any new Main Utility Services as part ofTHIS Project. 4. We have not included design of any Security, Telephone, Data, AudioNisual, Public Address or other Signal Systems in our Basic Services Scope of Work 5. We have not included design of any Emergency Lighting or Power Systems. 6. We have not included design of any Traffic Signal or Control Systems. 7. We have not included any Value Engineering Work, other than our responsibility to keep Electrical Designs within established Project Cost Budgets. ADDITIONAL SERVICES: I . Any work not listed above. 2. LEED-related services. 3. Changes, other than typical minor adjustments, in Project LandscapeJl-lardscape, Signage or Lighting Designs after approval of Design Development Schemes. 4. Design of Photovoltaic and associated Systems. 5. Major Modifications to or Redesign of Existing Electrical Services or Distribution Systems required due to inadequate system(s) capacity to accommodate the new Work. Dublin BART Corridor Enhancements Combined Scope of Work 6/21/2007 Page (21 of 47) 3~ f5b &;3 ' DUBLIN EASTIWEST BART CORRIDOR ENHANCEMENT FEE PROPOSAL SPREADSHEET: Principal Senior Engineer Engineer Lighting Designer CAD Manager CAD Drafter Admin. Pieter Colenbrander Michael Mindeman Junette Kushner Tammy Costanza Talmadge Vessels Lynn Nichols Melissa Daniels Date: March 23, 2007 By: JPM ASSUME NO TRAFFIC CONTROL WORK! TASK DESCRIPTION Principal Senior Eng'r Engineer Ltg. Des'r CAD Mgr. CAD Drafter Desian DeveloDment Phase prepare prelim. cost estimate 2.0 4.0 6.0 site visit to verify existing conditions 8.0 2 meetings with client & RHM 4.0 4.0 Coordination w/Consultants/RHM 3.0 2.0 2.0 2.0 Coordination w/City Eng'rs & Reps 2.0 1.0 1.0 Coordination w/City Vendors 1.0 1.0 Coord. WI Fixture Mfgrs. 2.0 Develop Alternative Ltg. Concepts: Park Parking Lot 0.5 1.5 Donlon & Dublin Streetscape @ Park 0.5 2.0 Gateways accent & flags 3.0 Median ID marker sign clusters 2.0 prepare fixture brochure 4.0 lighting calculations 4.0 prepare electrical specifications 2.0 2.0 DD Drawings: E 1: Symbols, Notes, Scheduies 2.0 2.0 1.0 3.0 E2: Site Plan (His!. Park) - Electrical 1.0 1.0 2.0 3.0 4.0 E3: Site Plans (Gateways) - Electrical 2.0 1.0 2.0 4.0 3.0 5.0 E4: Site Plans (Marker Ciusters) - Electrical 1.0 1.0 1.0 4.0 5.0 E5: Removed by RHAA perOM&M 0.0 0.0 0.0 0.0 0.0 E6: Single Line Diagram, Elev's, Sched's 0.5 0.5 3.0 3.0 E7: Details 1.0 2.0 4.0 3.0 SUBTOTAL (HOURS) 18.50 21.50 16.00 49.50 3.00 23.00 RATE $190.00 $125.00 $110.00 $125.00 $95.00 $85.00 SUBTOTAL (DOLLARS) $3,515.00 $2,687.50 $1,760.00 $6,187.50 $285.00 $1,955.00 $16,390.00 Contingency $1,639.00 PHASE TOTAL $18,029.00 TASK DESCRIPTION Principal Pro]. Eng'r Elect. Des'r Ltg. Des'r CAD Mgr. CAD Drafter Construction Documents prepare final cost estimate 1.0 1.0 finalluminaire schedule 5.0 prepare final fixture brochure 4.0 lighting calculations 8.0 meetings 4.0 8.0 coordination 2.0 2.0 prepare final electrical specifications 3.0 2.0 Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (22 of 47) Dublin BART Corridor Enhancements Combined Scope of Work 612112007 Page (23 of 47) LfQ6fJ ftJ 3> CONSULTANT SCOPE OF WORK SUMMARY Square Peg Fee total $37,500 Deliverablessummary I . Preliminary design sketch pack 2. Preliminary location plans and message schedules 3, Design developrnentdrawings for signing elements in Illustrator CS on Mac OS X. platform - CD and three (3) hard copies, I I "x 17" format 4. Location Plans - CAD 2000, CD and three (3) hard copies 5, Message Schedules - Microsoft Word, CD and three (3) hard copies Meeting summary I , Project Kick-off 2. City staff meeting to review concept alternatives 3. City staff meeting to review revised concept alternatives 4, Council Presentation of Gateway concept alternatives,signage, historic park 5. City staff meeting to review Draft Design 6. City CouncilPresentqtion of Draft Design 7, City Council Presentation to Arts Commission 8. . City $taff meeting to review Final [Jesign 9, (::ity Council Presentation afFinal Design 10. Team meetings as needed SQUARE PEG DESIGN 5515 Doy] e Street Suite 15 EmeryviIle, California 94608 www.sqpeg.com Dublin BART Corridor Enhancements Combined Scope of Work '-H61J fR3 "DUBLIN STREETSCAPE SIGNING PROPOSAL FOR: . SIGNING AND GRAPHICS Revised March 20, 2007 6(21 (2007 Page (25 of 47) SCOPE OF WORK Dublin BART Corridor Enhancements Combined Scope of Work tf26t) ~'~ Based on the RFP and experience with other projects with similar requirements, we anticipate the scope of work will include: .. Main Gateway Entry Feature design coordination with RHAA .. Main Gateway Entry signing component .. City Entrance Identity Signing .. Bikeway Directional Signing .. Gateway Enhancement/Gateway Feature .. Identity Markers .. Bridge Railing Enhancements .. Mise Signing 6(21 (2007 Page (26 of 47) PROCES S-ENVIRON MENTAL GRAPHICS PHASE 1 SCHEMATIC Dublin BART Corridor Enhancements Combined Scope of Work lf3Ob~3 Meet with Client and consultants 10 review the project goals, design concept, program criteria, architectural, cultural and historical, influences. Conduct local research and site visit Collect aU relevant data available for the Project to include: Architectural plans and drawings Existing design themes and details Details of architectural elements Develop design directions for the project identity and sub- identities for review and approval. Develop design concepts for major project signing and graphic elements. Develop preliminary programming of sign locations and messages. Step Result -Approved signing & graphics schematic design Phase Deliverable -Schematic design sketch pack w/preliminary locations -Preliminary location plans and message schedules 6/21/2007 Page (27 of 47) PROCES S-ENVIRONMENTAL GRAPHICS PHASE II DOCUMENTA TION AND BUDGEETING Dublin BART Corridor Enhancements Combined Scope of Work L\4OV f.R3> Prepare design intent documentation drawings sufficient in detail to facilitate bidding and fabrication by a qualified sign fabricator. Coordinate all sign sizes, locations, power and structural requirements with the design team. Document design details for all sign types. Specify and document signing colors, illumination and materials. Write performance specifications f()r all signing colors, illumination, materials and installation as required. Finalize typography. Finalize sign location plans and message schedules. Produce final set of documentation drawings graphic elements. signing and Assist in preparation of fabrication estimate Phase Result -Final documentation package for bidding and fabrication DELIVERABLE At the completion of the documentation phase, we will deliver to the Client the following documentation: Design development drawings for signing elements in Illustrator CS on Mac OS X platform- CD and three (3) hard copies, 11" x 1 ?" format Location Plans - and hard copies Message Schedule - Microsoft Word -CD and three (3) hard copies 6fll fl007 Page (28 of 47) PROCES S-ENVIRONMENTA L GRAPHICS PHASEIII CONSTRUCTION ADMIN ISTRATION Dublin BART Corridor Enhancements Combined Scope of Work 45ro~ Prepare bid documents. Respond to fabricator questions during bid period. Prepare rnodifications to documentation and issue addenda as may be required. Assist client in evaluating bids and selecting the fabricator Review all proposal submittals and assist client in contracting with the successful fabricator. Conduct fabrication kickoff meeting with selected fabricator. Review all fabricator shop drawings. Review all fabricator color brush-outs, sign samples. Review fabrication process through completion on a periodic basis. Provide offsite review at production facilities to insure quality contro1. Analyze final installation, make adjustments and revisions. Upon completion, conduct a final review of project and prepare punchlist and coordinate adjustments. 6(21 (2007 Page (29 of 47) DESIGN FEES EXTERIOR SIGNING REIMBURSABLE EXPENSES MEETINGS Dublin BART Corridor Enhancements Combined Scope of Work lfu Vb'la3 Professional fees for design of the signing and environmental graphic program outlined above are broken down as follows: Phase I Phase n Phase III - Design Concept - Documentation and Budgeting - Construction Administration City Council/Staff Meetings x 8 Total $12,000 $15,500 $ 3,500 $ 5.000 $35,500 Notc: Fees stated above assume design and documentation will be completed within six months. SPD has allowed for a total of 8 meetings /presentations to the city of Dublin, staf1 and council, for review and approval by the Signing and Feature program is included in the fees stated ahove. Should additional meetings be required, Square Peg will provide them on a T &M basis. Reimbursable fees are not included in the fees stated above. Reimburseabk expenses are estimated not to $ 2,000. Reimburseable expenses include: " Mock Ups and Samples " Travel Expenses " Illustrations & Renderings · Phase Deliverable Production expenses " Reproduction expenses " Messenger and Delivery · Professional photography and Stock photography use fees. SPD has allowed the foilowing meetings, should additional meetings be required, SPD will providee on a T&M basis. 2 meetings in the Phase I design RIIAA 2 meetings in the Phase 2 CD with RHAA 5 staff meetings (2) in Phase 1, (3) in Phase 2 3 city council presentations 6/21/2007 Page (30 of 47) BILLING RATES QIJALIFICATIONS TERMS OF PA YMENT Dublin BART Corridor Enhancements Combined Scope of Work iflfflJ ~3 Additional services, if required, will be computed on an hourly basis based on the following rate schedule: · Principal · Senior Project Manager · . Senior Designer . Designer · Production $186.00/hr $103.00/111' $90.00/hr $65.00/11r $60.00/hr These rates are subject to revision on an annual basis. Design fees will be paid monthly on a percentage complete basis. All fees quoted are in US dollars. Travel expenses will be paid within 30 days of receipt. Travel expenses will be billed at cost and are not included in the tee or reimbursable expenses described above. All international air travel will be business class. All expenses for accommodations, transportation, meals and incidental expenses will be reimbursed at cost. Invoices are due and payable to SPD immediately upon receipt. Any payment not received within thirty (30) days from receipt of invoice will be deemed delinquent. If payrnent to SPD is delayed more than 60 days after receipt of invoice, SPD will temporarily suspend work until account is brought current. This proposal is based on the "state of the project" as!t exists or is planned to be at the date of this proposal. Revisions in the project after this whk~h require additional planning, design or specification time will be billed as an additional service. Engineering services fees including electrical and structural work are not included in this proposal. 6(21 (2007 Page (3 I of 47) SALES TAX AND OWNERSHIP Dublin BART Corridor Enhancements Combined Scope of Work Lf~OQ &;3 Unless otherwise stated, all taxes are the responsibility of the owner and are excluded in this proposal. Under regulation of the State of California Board of Equalization, should the client wish to retain ownership of designs and drawings, state sales tax will assessed to aU tees and expenses incurred on projects located in California as well as out-of-state projects where the majority of its work is delivered within California. An California sales tax is in addition to the above stated fees and expenses and will be added to all in-progress and final billings should client desire ownership of the designs and drawings. Until which time client provides written notification to requesting ownership of all designs and drawings, ownership and title of all drawings and artwork, including all preliminary concepts and visual presentations, generated in the development of the tlnaJ design remains with SPD at aU times. 6(21 (2007 Page (32 of 47) CONSULTANT SCOPE OF WORK SUMMARY Fee total Deliverables summary I . 30% structural CD package 2. 30% cost projection and value engineering 3. 30% outline specifications and project manual 4. 60% structural CD package 5. 60% cost projection and bid schedule 6. 90% structural CD package 7. 90% cost projection and bid schedule 8, 90% updated specifications and project manual 9. 100% cost projection and bid schedule 10. 100% CD package Meeting summary I . Project Kick-off 2. City staff review of 90% CD 3. Team meetings as needed Dublin BART Corridor Enhancements Combined Scope of Work Endres Ware 6(21 (2007 $21 ,625 't1Ob &3 Page (33 of 47) Subtotal Endres Ware lABOR Dired Costs I Reimbursable Expenses (LSD.) TOTAL Endres Ware Dublin BART Corridor Enhancements Combined Scope of Work $20,325 $1,300 $21,625 6(21 (2007 $ 20,325 Page (34 of 47) ~lrJblt0 NOTES: Submittals includes one (I) full size copy and one ( I) haW size copy of drawings and one (I) copy of Spedf"'tions / Project Manual I) and electronic copies as required. 2) Reirnbur>able Expenses see attached sumrrary. SERVICES TO BE PROVIDED BY OTHERS: I . CADD drawings of all existing or proposed base structures. 2. Materials testing and inspection services. 3. Geotechnical services. 4. Owner Supplied Data CoordinaTIon. S. Civil Design. 6. Environmental Studies and Reports. 7. Detailed Cost EstirraTIng. 8. On-See Full Time Project RepresentaUon. 9. Record or As-Bui~ Drawings. 10. Landscape ArchOectural design. II. Flood Control. Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (35 of 47) CONSULTANT SCOPE OF WORK SUMMARY . David J, Powers Base fee total Optional task fee $6,650 $15,000 Deliverables summary I . Signed-off, completed notice of CEQA Categorical Exemption filed with County Clerk and State Clearinghouse 2. (Optional, only if necessary) Initial Study / Mitigated Negative Declaration Meeting summary I . Project Kick-off 2. City staff meeting to review revised concept alternatives 3. City staff meeting to review Draft Design 4. City Council Presentation of Draft Design 5. City staff meeting to review Final Design 6. Team meetings as needed 13Z-lfb'&;3 . 5-3_~ ~ ==11 DAVID J. POWERS limit ! ISSlmll;fES, INC. ~ , " March 26, 2007 Aditya Advani Royston Hanamoto Alley & Abey 323 Geary Street, Suite 602 San Francisco, CA 941 02 RE: EAST AND WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECT Dear Aditya: Thank you for contacting me last week. As you requested, David J. Powers & Associates (DJPA) is pleased to provide you with this scope of work to prepare the environmental document necessary to satisfy the requirements of the California Environmental Quality Act (CEQA) for the East and West Dublin BART Corridor Enhancement Project. Please also find enclosed the following: our company profile, staff resumes, references, and a charge rate schedule. It is our understanding that the project consists of transportation enhancements on two transit corridors: the East Dublin BART Station corridor and the West Dublin BART Station corridor. Overall, the two projects will provide a variety of transportation mode improvements, including enhancements to pedestrian, transit, and bicycle facilities. In addition, streetscape improvements will be made to Dublin Boulevard in order to enhance and strengthen the design in accordance with the City of Dublin Streetscape /'1aster Plan. The attached scope of work is based upon a review ofthe information you provided, a conversation with City staff, and DJPA's experience on projects of similar magnitude in the area. Please do not hesitate to call, should you have any questions regarding this proposal or if there is any additional information you need. I will send an original to follow in the mail. Thank you again for considering us for this work, and we look forward to working with you. Sincerely, John Schwarz Principal Project Manager /attachment Dublin BART Corridor Enhancements Combined Scope of Work . 6(2 1(2007 Page (37 of 47) SCOPE OF WORK 5t+D{) ~3 Based on the information we have at this time, David J. Powers & Associates (DJ P A) anticipates that the proposed transportation mode enhancements to the East Dublin and West Dublin BART Station corridors will qualify for a Categorical Exemption (Cat Ex) under the California Environmental Quality Act (CEQA) and under Sections 1530 I and 15304 of the CEQA Guidelines. Therefore, DJPA proposes to prepare and file the CEQA Notice of Exemption. DJPA also proposes to coordinate the processing of the Cat Ex with City staff and the project team. The assumptions and specific tasks included in this scope of work are described below. ASSUMPTIONS This scope of work includes the following assumptions: · The proposed enhancements will not result in any significant traffic or circulation impacts. · The proposed enhancements will not result in any significant impacts to the historic integrity of any structures along the alignment. · All work to comply with the National Environmental Policy Act (NEPA) will be completed by Caltrans staff. · Because no work will occur within any channel, regulatory permits will not be necessary from the U.S. Army Corps of Engineers (Corps), the Regional Water Quality Control Board (RWQCB), and the California Department of Fish and Game. SCOPE OF WORK DJ PA proposes to prepare and file the CEQA Notice of Exemption. DJPA also proposes to coordinate the processing of the Cat Ex with City staff and the project team. Based upon the assumptions listed above, it is anticipated that this scope of work will include the following tas ks. I .0 Meetings/Coordination DJPA will conduct a site visit to evaluate and document the existing project site conditions and verify the project's eligibility for a Cat Ex under CEQA. DJPA will also attend a project kick-off meeting with the project team, if requested. DJPA will attend up to three (3) additional meetings with the project design team and/or City staff. DJPA will also prepare for and attend a community information meeting, if requested. 2.0 Preparation of Categorical Exemption As described above, this scope assumes that the proposed transportation mode improvements will qualify for a Cat Ex under CEQA. DJ P A proposes to complete the Notice of Exemption and to coordinate the completion and sign-off of the Cat Ex with the City staff. DJPA will also file the Cat Ex form with the County Clerk and the State Clearinghouse if requested by the City staff. Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (38 of 47) 55ffb ft>5 Optional Task 3.0 Preparation of IS/MND CEQA Document In the event that potentially significant impacts are identified as part of the technical analyses completed under separate contract directly for the project design team (i.e., archaeological or hazardous materials analyses), or if the City requests, DJPA could prepare an Initial Study/Mitigated Negative Declaration (IS/MND), which would be consistent with the CEQA Guidelines. The IS/MND would describe the existing environmental setting and include the CEQA Checklist. An analysis of the potential impacts resulting from the proposed project would be included in the IS/MND. Mitigation measures would be identified to reduce impacts to a less than significant level. (It is expected that the proposed project w()uld be eligible for a Mitigated Negative Declaration under <:;:EQA, assuming that no environmental impacts, which cannot be mitigated to a less than significant level by measures included in the project, are identified. In the event that the Initial Study identifies significant impacts of the project that cannot be mitigated to a less than significant level, an EIR would be required. Preparation of an EIR is not included as part of this optional task; however, an EIR could be prepared as an additional service.) The main environmental issues anticipated to be addressed in the IS/MND would include: land use compatibility and right-of-way acquisition, transportation and circulation, cultural resources, geology and soils, drainage and water quality, hazardous materials, visual and aesthetics, and short-term construction (i.e" dust, noise and vibration) impacts. COST ESTIMATE Based on our understanding of the project to-date and the assumptions listed above, the cost to coordinate the completion of the Cat Ex CEQA documentation for this project is estimated not to exceed $6,650. Please note that the cost estimate shown below is a not-to-exceed amount for all tasks combined, DJPA will complete the work outlined for the not-to-exceed total cost above. Within this not-to-exceed total, actual amounts spent on individual tasks may be more or less than the estimates. If we can complete the environmental review for this project for less than the total budget, you will only be billed for actual time spent and work completed, Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (39 of 47) 5~01J f..o3 All cost estimates below are based on Principal-level staff involvement, at a rate of $205/hour, in accordance with the attached charge rate schedule. David /. Powers & Associates Staff Time Task 1.0 Meetings/Coordination (approx. 22 hours Principal time) Task 2.0 Completion of Cat Ex Form (approx. 8 hours Principal time) $4,510 $ 1,640 Expenses Reproduction,. Graphics, Maps & Mileage $ 500. ESTIMATED TOTAL ~ ODtional Task Task 3.0 Preparation of IS/MND (approximately 65 hours Pnncipal time) Expenses Optional Task Subtotal $13,325 $1,675 $15,000 TOTAL WITH OPTIONAL TASK $11,650 Our invoices will be submitted on a monthly basis and are payable upon receipt. In the event that the project description changes substantially, and/or it is determined that additional technical analysis is necessary, our agreement would be revised accordingly. If this proposal is acceptable to you, it can be attached as a scope of work to your standard subconsultant agreement or a signed copy will serve as our authorization to initiate our work. SCOPE OF WORK FOR EAST & WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECT APPROVED AND AUTHORIZED BY: Authorized to execute agreements for: Royston Hanamoto Alley & Abey (typed name) (date) Dublin BART Corridor Enhancements Combined Scope of Work 6fll fl007 Page (40 of 47) 51-UV~3 CONSULTANT SCOPEOFWORKSUMMARY Geocon Fee total $13,434 Deliverables summary I . Report summarizing the findings ofthe ESAwhich will qualitatively describe the potential for envir6nmentil impairmemof the Site, If necessary, the report will also provide recommendations foradditiona:l environmental services. Meeting summary I . Project Kick-off 2. Team meetings as needed SCOPE OF SERVICES 5~iJ{) &;',3. We propose to perform research to estimate the existing potential for impacts to the Site (Le., levels of hazardous materials/wastes warranting regulatory cleanup action) from the presence of hazardous materials/wastes on, or within, the vicinity of the Site. For the purposes of this Phase I ESA, the "vicinity" of the Site is defined as properties located within Y4-mile of the Site. The guidelines used for the definition of hazardous materials/wastes are presented in the California Code of Regulations, Title 22. The Phase I ESA will be performed in general accordance with American Society for Testing and" Materials (ASTM) Designation E 1527-00 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process. The scope of services for the Phase I ESA is presented as follows. · Perform a reconnaissance of the Site to assess for the presence, or make visual observations of indicators of the potential existing presence, of hazardous materials, hazardous wastes, or soil and/or groundwater impacts on the Site. These indicators include, but are not limited to, 55-gallon drums, underground and aboveground storage tanks, chemical containers, waste storage and disposal areas, industrial facilities, discolored surficial soils, electrical transformers that may contain polychlorinated biphenyls (PCBs), and areas conspicuously absent of vegetation. Client would be responsible for providing us with a site plan clearly depicting the site boundaries and building locations. Gent would also be responsible for obtaining permission to enter the Site prior to our visit. If access is unavailable to any portions of the Site, our ability to complete the assessment described herein may be hindered. Provisions for a survey of wetlands delineation, asbestos, lead-based paint, lead in drinking water, radon gas, and methane gas are not provided in this scope of services, · Perform a visual survey of the adjacent properties from the Site and from public thoroughfares to observe general types of land use surrounding the Site. · Review the Standard Environmental Records Sources: Federal and State referenced in American Society for Testing and Materials (ASTM) Designation E 1527-00 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process to obtain information regarding the potential presence of hazardous materials/wastes on the Site or on properties located within the approximate minimum search distance specified for each source. · Review reasonably ascertainable regulatory agency files for the Site and/or properties in the vicinity of the Site whose environmental conditions might potentially impact the Site. The sources for these files may include the City of Dublin Fire Department, Alameda County Public Works, the California Department of Toxic Substance Control (DTSC), and the San Francisco Bay Regional Water Quality Control Board (SFB-RWQCB). · Review EDR Sanborn, Inc. Fire Insurance Maps for the Site (if available). The EDRSanborn Fire Insurance Maps would be reviewed to obtain information concerning the historical uses of the Site and the potential presence of underground storage tanks on the Site. · Review pertinent and reasonably ascertainable information sources to evaluate physiographic, geologic, and hydrogeologic conditions in the vicinity of the Site. · Review documents provided by Client at Client's discretion. Potentially useful documents may include geotechnical, geologic, and environmental reports, Site plans, plot plans, and correspondence with regulatory agencies. Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (42 of 47) 6C10{) ~3 . Review U.S. Geological Survey (USGS) topographic maps to obtain information relative to the topography of the Site and previous development and uses of the Site and properties located in the vicinity of the Site. . Review recorded land title records for the $ite to attempt to identify past or present owners whose name (e.g., 'XfZ Chemical Corporation) implies that those entities may have used, generated, stored, or disposed of hazardous materials/wastes onsite. Title information dating back at least 50 years should be obtained from a title company by Client at Client's discretion and expense. . Conduct interviews by telephone or in writing with present and past tenants/owners of the Site to evaluate if present or past occupants have used, generated, stored, or disposed of hazardous materials/wastes onsite. The names and telephone numbers of the contacts for the above interviews are to be provided by Client. . Prepare a report summarizing the findings of the ESA which will qualitatively describe the potential for environmental impairment of the Site. If necessary, the report will also provide recommendations for additional environmental services. FEE The fee is valid for a period of 60 days from the date of this Proposal. The fee includes the submittal of a draft report, and up to five copies of the final report. The above fee is based upon the anticipation that it will be necessary to perform ten or less file reviews for the ESA. Should the review of a greater number of files be deemed necessary during the research phase of the ESA, the Client would be contacted and apprised of the additional fees. Consultation services rendered after the issuance of the report and/or charges required for reviewing and copying regulatory records would be billed on a "time and materials" basis and would be additive to the proposed fee. If unforeseen conditions are encountered, or if we experience delays or circumstances beyond our control, we will notify you immediately to discuss modifications to the scope of services and/or project fees. We will commence with the scope of services outlined herein upon receipt of your written authorization; however, any services provided by Geocon will be pursuant to Geocon's Terms and Conditions for Performance of Services and 2006 Schedule of Fees for Environmental Services until or unless a mutually agreed upon, negotiated contract is finalized. Dublin BART Corridor Enhancements Combined Scope of Work 6/2 I /2007 Page (43 of 47) COST ESTIMATE Dublin E&W BART Corridor Enhancement East Segment Geoeon Staff Geoeon Labor Subtotals ~ ~ c ii g> l- i;' II m w ~ '" ~ lilE ~ > ~ I ~ "-w 0 u; c " m "0 'J: ..= J: J: 0; 15 TASK ITEM I- Project Management/Review 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $157.41 Site Recon 0.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 $950.40 Agency File Review 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $570.24 Air Photo Review 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $570.24 Historical Research 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $570.24 Reporting 0.0 16.0 2.0 2.0 6.0 6.0 2.0 2.0 36.0 $3 390.26 Total Hours: 1.0 44.0 2.0 2.0 6.0 6.0 2.0 2.0 65.0 $6,206,61 Houriy Rate: $157,41 $95.04 $95.76 $90,59 $69.10 $116.60 $69.60 $64.95 Total Hours X Hourlv Rate: $157.41 $4 161.76 $191.56 $161.16 $534.60 $712.60 $139.60 $109.90 Subtotal Gaoeon Labor: $6,208.81 Subtotal ODes: $1)121.25 TOTAL ESTIMATE: $7,330 COST ESTIMATE Dublin E&W BART Corridor Enhancement West Segment Geoeon Staff Geaeon Labor Subtotals ~ ~ '" m c " I- '" "0 II w u c ~ 8.~ ~ 1 ~ :s m i;' m ~ c il' " 0 " u; m ~ 0 J: ",= J: J: ~ TASK ITEM I- Project Management/Review 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 1.0 $157.41 Site Recon 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $760.32 Agency File Review 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $570.24 Air Photo Review 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $360.16 Historical Research 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $570.24 Reporting 0.0 12.0 2.0 2.0 4.0 4.0 2.0 2.0 26.0 $2,594.32 Total Hours: 1,0 36.0 2.0 2.0 4.0 4.0 2.0 2.0 53.0 $5,032.69 Hourly Rate: $157.41 $95.04 $95.76 $90.59 $69,10 $118.60 $69.80 $54.95 Total Hours X Hourlv Rate: $157.41 $3,421.44 $191.56 $161.18 $356.40 $475.20 $139.60 $109.90 Subtotal Geoeon Labor: $5,032.69 Subtotal ODes; $1,071.25 TOTAL ESTIMATE: $6,104 Dublin BART Corridor Enhancements Combined Scope of Work 6(2 1(2007 lPOrJfJ &>3, Page (44 of 47) CONSULTANT SCOPE OF WORK SUMMARY Basin Research Fee. total OptiOnal task fee ~HPSR Address/Building List Optional task fee': HRER Deliverables summary I. Draft Archaeplogical Survey Report (ASR) 2. Draft Historic Properties Survey Report (HPSR) 3. Review Archaeological Survey Report 4, Review Historic Properties Survey Report 5. Final Archaeological Survey Report 6. Final Historic Properties Survey Report 7. (Optional, only if necessary) HPSRAddresslBuilding List 8. (Optional, only if necessary) Historic Resources Evaluation Report (HRER) Meeting summary I. Project kick-off meeting 2. Caltrans PQS meeting to review APE 3. Team meetings as needed (PIOOla3 $7,684 $4,000 $10,000 0211() 40 April 3, 2007 Mr. John Schwarz DAVID J. POWERS & ASSOCIATES, INC. 1885 The Alameda, Suite 204 San Jose, CA 95126 Re: Cultural Resources Compliance Services - Caltrans Section 106 Requirements East and West Dublin BART Station Corridor Enhancement Projects City of Dublin, Alameda County Dear Mr. Schwarz, Please let this letter stand as a Scope and Cost Estimate to provide cultural resources assistance on a "phased" basis to help the City of Dublin meet Caltrans requi rements to complete Section 106 compliance for the East and West Dublin BART Station Corridor Enhancement Projects. A phased approach is suggested due to the uncertainty of the extent of the Caltrans work. The scope of work consists of completing the archaeological compliance requirements required by Caltrans District 04 Local Assistance to qualify the project for grant funding ,administered by Caltrans and the Federal Highway Administration (FHWA). The goal of the proposed cultural resources work is to meet the requirements for cultural resources pursuant to the Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Office and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal-Aid Highway Program in California effective January I, 2004. A review of the project by Caltrans Archaeologist Brett Rushing (Memo to Joann Cullom, Branch Chief, Local Assistance from Jennifer Darcangelo, Office Chief, Office of Cultural Resource Studies dated February 20, 2007) notes that Caltrans will require an archaeological site records search and mapping of all archaeological sites on a USGS topographic map for review based on a project description sent to them in the past. Their analysis of the project suggests that it may be "screenable" under Attachment 2 of the 2004 PA. Phase I will consist of consulting with the City and Caltrans and setting the Area of Potential Effects (APE). The APE has not yet been officially delineated and it must be set by the lead agency and Caltrans and accepted and signed by Caltrans. I It is anticipated that one meeting with Caltrans may be necessary to set the APE, complete the figure(s) and present it to Caltrans for signature. The APE boundary will then be used to develop the literature search, Other Phase I services will include the literature search requested by Caltrans, mapping site locations and sensitive areas on the appropriate USGS topographic maps, copying of any site forms to accompany the map(s) and a memo transmitting the results of the search. In addition, I have also included the cost for a follow-up meeting to discuss the search results as Caltrans indicates that additional work could be necessary depending on the results ofthe search. All personnel assigned to the project will meet the minimum professional qualifications in the Caltrans Guide to Consultants. All project personnel are experienced with Caltrans local assistance requirements due to previous project experience with various districts statewide including District 4. Dr. Colin I. Busby will be the designated contact at Basin Research Associates. The project schedule will be agreed to on a mutual basis - a'minimum of 8 weeks is anticipated due to APE map review and the estimated search time of 3 weeks at the California Historical Resources Information System. I have attached an estimated cost for Phase I along with a contingency budget to complete a formal Archaeological Survey Report (ASR) and Historic Properties Survey Report (HPSR) should Caltrans require this once the literature search results are available, I have dropped the Historic Resources Evaluation Report since the Caltrans PES does not appear to require one. If I can provide any further information, please don't hesitate to contact me. Sincerelyyours, BASIN RESEARCH ASSOCIATES, INC., Colin I. Busby, Ph.D., RPA Principal CIB/dg Dublin BART Corridor Enhancements Combined Scope of Work 6[21 [2007 Page (46 of 47) Enclosures ~ 30/) ~3 I. For cultural resources, two certified APEs are usually required - archaeological and architectural. The archaeological APE is generally the proposed project area while the architectural APE includes structures within the project area plus any structures adjacent to the project area back to the rear property line. The PES suggests that an Architectural APE is not required. The Programmatic Agreement (2004) requires that any APE only be approved by Caltrans. Dublin BART Corridor Enhancements Combined Scope of Work 6(21 (2007 Page (47 of 47)