HomeMy WebLinkAboutReso 120-07 BART Corridor EnhancementRESOLUTION NO. 120 - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY
TO PROVIDE CONSULTING SERVICES FOR THE
EAST AND WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECTS
WHEREAS, the City's 2006 -2011 Five -Year Capital Improvement Program includes two projects
that would enhance the Dublin Boulevard corridor, namely the East Dublin BART Station Corridor
Enhancement Project (CIP No. 96012) and the West Dublin BART Station Corridor Enhancement Project
(CIP No. 96011); and
WHEREAS, these two capital projects are being funded with federal transportation funds, mainly
as an acknowledgement of Dublin's approval of high density housing near the East Dublin BART Station;
and
WHEREAS, Caltrans has agreed to Dublin's request to combine the design of the two projects
into one to save on design and administration costs; and
WHEREAS, the City desires to hire the firm of Royston Hanamoto Alley and Abbey to design the
two capital improvement projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the agreement with Royston Hanamoto Alley and Abey to provide consulting services for the
East and West Dublin BART Station Corridor Enhancement projects in an amount not to exceed
$449,572.00.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached
hereto as Exhibit "A."
PASSED, APPROVED AND ADOPTED this 3rd day of July, 2007, by the following vote:
AYES: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart
NOES: None
ABSENT: None
ABSTAIN: None
ATT T:
E'
Deputy City Clerk
Reso No. 120 -07, Adopted 7/3/07, Item 7.1 Page 1 of 1
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND ROYSTON HANAMOTO ALLEY & ABEY
THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ( "City ")
and Royston Hanamoto Alley & Abey ( "Consultant ") as of July 3, 2007.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end on June 30, 2009 and Consultant shall complete the work described in
Exhibit A unless the term of the Agreement is otherwise terminated or extended, as
provided for in Section 8. The time provided to Consultant to complete the services
required by this Agreement shall not affect the City's right to terminate the Agreement, as
provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first -class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to
this Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Consultant shall not be responsible for delays beyond Consultant's reasonable control.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Four
Hundred Forty Nine Thousand and Five Hundred Seventy Two Dollars and No Cents ($449,572.00),
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement`at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
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City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City
for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
'further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
■ Clear numerical identification, with no duplication of numbering;
■ The beginning and ending dates of the billing period;
® A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
■ At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
■ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
■ The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement. .
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
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2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit A.
2.5 Reimbursable Expenses.- Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed
as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long- distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims
for injuries to persons or damages to property that may arise from or in connection with the performance
of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain
the insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
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4.1 Workers' Compensation. Consultant shall, at its sole'cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability.lnsurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self- insurance program to meet those requirements, but only if
the program of self = insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self - insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self- insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by certified mail; return receipt requested, has been given to the
City. Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liabili y Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not
be limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence
form CG 0001 (ed.11/88) or Insurance Services Office form number GL 0002 (ed.
1/73) covering comprehensive General Liability and Insurance Services Office
form number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed.12 /90) Code 8 and 9 ( "any auto "). No
endorsement small be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
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a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
The insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
C. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self- insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City. Consultant shall notify City within
1.4 days of notification from Consultant's insurer if such coverage is
suspended, voided or reduced in coverage or In limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not
less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals'
errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City, except ten (10) days notice in the event of cancellation for non-
payment of premium.
4.3.3 The following provisions shall apply if the professional liability coverages are
written on a claims -made form:
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a. The retroactive date of the policy must be shown and must be.before the
date of the Agreement.
Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements,
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than ANIL
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms
of such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductibles and Self - Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self - insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
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During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self- insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self - insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required
by this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
■ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and /or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.
Consultant shall, to the fullest extent allowed by law, with respect to all services performed
in connection with this Agreement, defend with counsel acceptable to City, indemnify, and hold City
and its officers, officials, employees, agents and volunteers ( "Indemnitees "), harmless from and
against any and all claims to the extent they arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant, ("Claims"). Consultant will bear all losses,
costs, damages, expense and liability of every kind, nature and description that arise out of, pertain
to, or relate to such Claims, whether directly or indirectly. Such obligations to defend, hold
harmless and indemnify the City shall not apply to the extent that such Liabilities are caused by the
sole negligence, active negligence, or willful misconduct of the City. With respect to third party
Claims against the Consultant, the Consultant waives any and all rights of any type of express or
implied indemnity against the Indemnitees.
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In addition, and notwithstanding the forgoing, to the extent this Agreement is. a "construction contract" as
defined by the California Civil Code Section 2783, as may be amended from time to time, such duties of
Consultant to indemnify shall not apply when to do so would be prohibited by the California Civil code
Section 2782.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have
the right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and /or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded
by fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits, and approvals
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that are legally required to practice their respective professions. In addition to the
foregoing, Consultant and any subcontractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity., Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap
or disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
7.6 Dispute Resolution. This Dispute Resolution provision shall only apply to disputes where
the amount claimed by either party is in excess of $50,000, exclusive of attorneys fees,
prejudgment interest and costs. If any dispute arises out of or relates to this Agreement, or
the breach thereof, the Parties agree then to submit the matter to mediation either under
the Construction Industry Mediation Rules of the American Arbitration Association (AAA) or
J.A.M.S. before having recourse to a judicial forum. No written or oral representation made
during the course of any settlement negotiations or mediation shall be deemed a party
admission. This provision shall not limit the ability of Consultant to record a mechanic lien
and an action thereon where appropriate.
Either party may initiate the mediation process by giving written notice concurrently to the
other party and to either J.A.M.S. or AAA. If a party receiving notice of a demand for
mediation does not agree in writing within ten (10) days to participate in a mediation than
the party demanding mediation may after giving three (3) days written notice declare the
mediation process unsuccessful and. initiate the judicial reference process referred to
below.
In the event mediation fails to resolve the dispute within sixty(60) days or a longer time if
agreed to by Consultant and City, Consultant and City agree that the dispute shall be
resolved by judicial reference pursuant to the provisions of California Code of Civil.
Procedure §638- 645.1. The cost of the referee shall be borne equally by each party or in
such other manner as deemed equitable by the referee. Any referee must be experienced
in resolving similar disputes. The referee shall be agreed upon the parties within ten (10)
days of the demand for judicial reference. In the event the parties cannot agree on the
selection of a referee, any party may petition the Superior Court in the County of Alameda
for the appointment of a referee. Unless otherwise agreed by the parties, the reference
proceeding shall be held in Oakland, California.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in. this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have
no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, _without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
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8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount
that City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records.- Consultant shall maintain any and all ledgers,
books of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement. _
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
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party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any.action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of
this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may,serve other clients, but none whose activities
within the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve
(12) months, an employee, agent, appointee, or official of the City. If Consultant was
an employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
Consulting Services Agreement between July 3, 2007
City of Dublin and Royston Hanamoto Alley & Abey Page 12 of 14
may be subject to criminal prosecution for a violation of Government Code § 1090 and,
if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Melissa Morton,
Public Works Director ( "Contract Administrator "). All correspondence shall be directed
to or through the Contract Administrator or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to: Aditya Advani, Vice President
Royston Hanamota'Alley &
Abey
225 Miller Avenue
Mill Valley, CA 94941
Any written notice to City shall be sent to: Melissa Morton
City of Dublin Public Works
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped /sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp /seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
Consulting Services Agreement between July 3, 2007
City of Dublin and Royston Hanamoto Ailey & Abey Page 13 of 14
CITY OF DUBLIN
Janet Lockhart, Mayor
Attest:
Kay Keck, Interim City Clerk
Approved as to Form:
Elizabeth Silver, City Attorney
CONSULTANT
Aditya "an!, Vice President
Royston Hanamoto Alley & Abey
Consulting Services Agreement between July 3, 2007
City of Dublin and Royston Hanamoto Alley & Abey Page 14 of 14
SCOPE OF SERVICES
Consulting.'Services shall be performed based on the attached Royston Hanamoto Alley & Abey Scope of
Services entitled "East and West Dublin BART Corridor Enhancement Projects" dated April 27, 2007
Consulting Services Agreement between July 3, 2007
City of Dublin and Royston Hanamoto- Exhibit A Page 1 of 1
1
W-191 .
LANDSCAPE ARCHITECT
CIVIL ENGINEER
ELECTRICAL ENGINEER
SIGNAGE DESIGNER
STRUCTURAL ENGINEER
GEOTECHNICAL. ENGINEER
ENVIRONMENTAL CONSULTANT
BASIN RESEARCH
ENGINEERING/URBAN DESIGN
CONSULTANT SERVICES
PREPARED FOR
THE CITY OF DUBLIN, CALIFORNIA
APRIL 27, 2007
SCOPE OF SERVICES
ROYSTON HANAMOTO ALLEY & ABEY (PRIME)
BKF ENGINEERS
O'MAHONY & MYER
SQUARE PEG
ENDRESWARE
GEOCON
DAVID J. POWERS
ARCHEOLOGICAL CONSULTANT
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (I of 47)
Fee Summary
RHAA Services
Labor Reimbursables Combined
Phase I - Conceptual Design / Preliminary Engineering 65,618 4,000 69,618
Phase II - Preparation of Contract Plans, Specifications, and Cost Estimates 105,267 4,000 109,267
RHAA $170,885 $8;000 $178,885
Design Subconsultant Fees
Civil Engineering and Construction Documents - BKFEngineers
77,450
10,624
88,074
Lighting Design / Electrical Engineering - OMahony & Myer
46,830
2,000
48,830
Signage Design and Construction Documents - Square Peg Design
35,500
2,000
37,500
Structural Engineering - Endres Ware Architects & Engineers
20,325
1,300
21,625
Environmental Document Subconsultant Fees
Environmental Documents- CatEx - Dauidj. Powers 6,150 500 6,650
Hazardous Materials Investigations Phase I - Geocon Consultants 11,242 2,192 13,434
Historic Resources - Basin Research Associates 6,260 1,424 7,684
TOTAL $374,642 $28,040 $402,682
Subconsultant insurance and admin markup 5% $11,190
GRAND TOTAL $413,872
Optional Services
Civil refinement of gateway feature 5,000 0 5,000
Documents
Initial Study/ Mitigated Neg Declaration
13,325
1,675
15,000
Historic Properties Research Report Address /Building List
4,000
0
4,000
Historic Resource Evaluation Report
10,000
0
10,000
Subconsultant insurance and admin markup 5% $1,700
GRAND TOTAL WITH OPTIONAL SERVICES $449,572
Dublin BART Corridor Enhancements
Combined Scope of Work 6121 /2007 Page (2 of 47)
CONSULTANT SCOPE OF...WORK SUMMARY
RHAA
Fee total $178,885
Deliverables summary - -
1. Gateway Concept Ahernairves
2. Revised Gateway Concept Alternatives
31 Monuments, Medians, Railings and Identity Markers Concept Alternatives
4. Revised Signage Concept Afterri
5. Concept Cost Estimate ,
6. Draft Design of Streetscape/rrafic Calming improvements
7. Draft Design of Monuments, Medians, Railings and Identity Markers
B. Draft Design of Gateway -
9. , Draft Cost Estimate
16. Final Design of Streetscape/Traffic Calming improvements
11- Final Design of Monuments, Medians, Railings and Identity Markers
12. Final:Design of Gateway
13, Final Cost Estimate _
14. Streetscape 30% CD package
15. Bicycle path 30% CD package
16. Gateway 30% CD package
17, Historic Park 30% CD package
I B. 30 % Specifications
V9. Streeiscape 60% CID package
r20. Bicycle path, 60% CID package
21. Gateway 60% CD package
22, Historic Park 60% CD package
23, 60% Specifications
24. Streetscape 90% CD package
25, : Bicycle path 90% CD package
26. Gateway 90% CD package
27. Historic Park 90% CD package
28. 90% Specifications
29, Streetscape 100% CD package
30. Bicycle path 100% CD package
31. Gateway 100% CD package
32. Historic Park 100% CD package
33. 106% Specifications
34. Bid package -
Meetne summa
Project meetings
I . Project kick -off meeting "
2. City staff review of Streetscape Concept Attematives -
3. City staff review of Signage Concept Alternatives
4. City staff review of Gateway Concept Alternatives -
5. City staff review of Gateway Revised Concept Alternatives - - - -
6, City staff review of Streetskape%faffic Calming improvements .. -
7. City staff review.of Gateway Draft Design
8. City-staff review of Gateway, Sign* and Historic. Park Final Designs - -
9. Chy staff review of30% CD set
10. MTC review of 30% CD sets
11. City staff review of.60% CD sets
12. ' MTC, review of 60% CD sets (continued) - - -
13. City staff review of 90% CD sets
14. MTC review of 90% CD sets
15. Caltans review of 90% CD sets : -
16. -City staff review of 100% CD sets - -
17. MTC review of 100% CD sets -
18. Caltrans 'review of 100% CD sets
19: Pre- construction meeting -
20. TrAccalming t!'eetscapeconstruction
21. Traffic calmingJstreetscapeconstruction - -
22. Traffic calmingJstreetscape construction
21 Signage construction
24. Signage construction
25. Signage construction - -
26. Signage construction
27. Gateway construction
28. Gateway construction - -
29. Gateway construction
30. Gateway construction -
' 31. Punchlist
31 Punchlist -
33. Punchlist
34. Final acceptance
35. Team meetings as needed - -
Community presentations:
I . Community meeting presentation or traffic-calming improvements
2. City Council presentation of Gateway, Signage and Historic Park Concept Alternatives
3. Arts Commission presentation of Gateway, Signage and Historic Park Concept Alternatives
4. City Council presentation of Gateway, Signage and Historic Park Final Designs
Dublin East and West BART Corridor Enhancement Project
Royston Hanamoto Alley and Abey
Landscape Architectural Services Fee Proposal
Submitted February 14, 2007
Updated March 30, 2007
PHASE I: DESIGN DEVELOPMENT
Principal
Tech
Associate
Staff I
Staff 2
Principal
Task IA
CONCEPT ALTERNATIVES
$147.28
$114.64
$80.12
$67.44
$56.65
PROJECT INITIATION & START UP, SITE ANALYSIS, DATA GATHERING
1.1
MEETING I : Project Kick -Off: Introductions/ Project Start Up Meeting / Site Visit/ Discus Project Issues &
6
0
6
6
0
Schedule
1.2
Review all existing data, planning documents, evaluate existing conditions, review existing reports and studies
0
0
4
0
0
1.3
Project.file set up
0
0
0
2
2
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
1.4
Set up base map
0
0
0
2
0
1.5
Prepare conceptual design
0
0
2
0
0
1.6
Coordinate with Civil Engineer
0
0
2
0
0
1.7
Prepare cost estimate
0
0
0
0
0
Streetscape /Traffic Calming Improvements on Dublin Blvd. between San Ramon Rd. and Hansen Dr. and on
Donlon Wy.
1.8
Set up base map
0
0
0
4
0
1.9
Prepare preliminary landscape planting plans
1
0
2
2
0
1.10
Prepare preliminary irrigation plans
0
0
2
2
0
I.I I
Prepare preliminary paving & site furnishing plans
1
0
4
8
0
1.12
MEETING 2: Meetwith City Staff to review Street cape / Traffic Calming Improvements
4
0
4
0
0
1.13
Coordinate with Civil Engineer
0
0
2
0
0
1.14
Coordinate with Signage Designer
0
0
2
0
0
1.15
Coordinate with Electrical Engineer
0
0
2
0
0
1.16
Coordinate with Arch Resource Consultant
2
0
2
0
0
1.17
Create image boards and presentation materials for community meeting
1
0
4
8
8
1.18
COMMUNITY MEETING # I: Presentation of Sh- eetscape /Traffic Calming Improvements
6
0
6
0
0
1.19
Prepare cost estimate
0
0
2
0
0
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker &
Element Location
Dublin
BART Corridor Enhancements
Combined
Scope of Work 6/21 /?007
Page (4 of 47)
1.20
Set up presentation base map with City- provided GIS base
0
0
2
6
0
1.21
Site visit and onsite inspection for placement of streetscape elements
4
0
4
8
0
1.22
Prepare Concept Alternatives showing location of Streetscape elements
1
0
2
8
0
1.23
Prepare Conceptual Alternatives of Dublin Boulevard Identity Marker (3 alternatives)
1
0
2
8
0
1.24
Prepare Conceptual Alternatives of City Monument Signs (3 alternatives)
1
0
2
8
0
1.25
Prepare Conceptual Alternatives of Linear Median (3 alternatives)
1
0
2
8
0
1.26
Prepare Conceptual Alternatives of Barrier & Railing Treatments (3 alternatives)
1
0
2
8
0
1.27
MEETING 3: Meet with City Staff to review Concept Alternatives & Location
6
0
6
6
0
1.28
Revise Conceptual Alternatives Dublin Boulevard Identity Marker (3 alternatives)
0
0
1
8
0
1.29
Revise Conceptual Alternatives of City Monument Signs (3 alternatives)
0
0
1
8
0
1.30
Revise Conceptual Alternatives Linear Median (3 alternatives)
0
0
1
8
0
1.31
Revise Conceptual Alternatives Barrier & Railing Treatments (3 alternatives)
0
0
1
8
0
1.32
Prepare Conceptual Alternatives Color Renderings / Boards for City Council Presentation (City Monument
1
0
2
4
4
Signs, Linear Median Design, Barrier Railings & Treatments, Dublin Blvd. Identity Marker) 3 alternatives each
1.33
Coordinate with Civil Engineer
0
0
2
0
0
1.34
Coordinate with Signage Designer
0
0
2
0
0
1.35
Coordinate with Structural Engineer
0
0
2
0
0
1.36
Coordinate with Electrical Engineer
0
0
2
0
0
1.37
Prepare cost estimate
0
1
2
0
0
Gateway Enhancement at Dublin Boulevard / Dougherty Road
1.38
Set up CAD base map
0
0
0
4.
0
1.39
Prepare Conceptual Alternatives of Gateway Enhancement (3 alternatives)
2
0
4
16
0
1.40
Prepare presentation perspectives /simulations
0
0
4
16
0
1.41
MEETING 4: Meet with City Staff to review Gateway Enhancement Alternatives
4
0
4
0
0
1.42
Revise Conceptual Altematives of Gateway Enhancements per city meeting (3 alternatives)
1
0
2
8
8
1.43
Revise presentation plans / perspectives / simulations for City Council meeting
0
0
2
8
8
1.44
Coordinate with Civil Engineer
0
0
2
0
0
1.45
Coordinate with Signage Designer
0
0
2
0
0
1.46
Coordinate with Structural Engineer
0
0
2
0
0
1.47
Coordinate with Electrical Engineer
0
0
2
0
0
1.48
Prepare cost estimate
0
1
2
0
0
1.49
MEETING 5: Meet with City Staff prior to City Council meeting
4
0
4
0
0
1.50
Revise presentation plans / perspectives / simulations per staff comments
0
0
4
6
6
1.51
CITY COUNCIL PRESENTATION 1: Present Concept Alternatives
6
0
6
0
0
1.52
Project Management
1
0
8
0
0
Hours Task IA
55
2
132
188
36
Labor Task IA
$8,100
$229
$10,576
$12,679
$2,039
RHAA Total Task IA
$33,624
Task I DRAFT DESIGN
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
1.53 Revise conceptual design 0 0 1 0 0
1.54 Coordinate with Civil Engineer 0 0 2 0 0
1.55 Revise cost estimate 0 0 0 0 0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (5 of 47)
Task I FINAL DESIGN
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
1.86 Finalize conceptual design 0 0 2 0 0
1.87 Coordinate with Civil Engineer 0 0 4 0 0
1.88 Revise cost estimate 0 0 O 0 0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (6 of 47)
Streetscape / Traffic Calming Improvements on Dublin Blvd. between San Ramon Rd, and Hansen Dr. and on
Donlon Wy.
1.54
Revise preliminary landscape planting plans
1
0
1
0
2
1.55
Revise preliminary irrigation plans
0
0
2
0
2
1.56
Revise preliminary paving & site furnishing plans
1
0
4
4
4
1.57
MEETING 6, Meet with City Staffto review Streetscape /Traffic Calming Improvements
4
0
4
0
0
1.58
Coordinate with Civil Engineer
0
0
2
0
0
1.59
Coordinate with Signage Designer
0
0
2
0
0
1.60
Coordinate with Electrical Engineer
0
0
2
0
0
1.61
Revise cost estimate
0
1
2
0
0
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker &
Element Location
1.62
Revise map showing location of Streetscape elements
0
0
2
0
6
1.63
Revise Design of Dublin Boulevard Identity Marker
1
0
2
8
0
1.64
Revise Design of of City Monument Signs
1
0
2
8
0
1.65
Revise Design of Linear Median
0
0
2
8
0
1.66
Revise Design of Barrier & Railing Treatments
0
0
2
8
0
1.67
Revise Color Renderings / Boards for City Council Presentation (City Monument Signs, Linear Median Design,
0
0
1
2
8
Barrier Railings & Treatments, Dublin Blvd. Identity Marker) -
1.68
Coordinate with Civil Engineer
0
0
2
0
0
1.69
Coordinate with Signage Designer
0
0
2
0
0
1.70
Coordinate with Structural Engineer
0
0
2
0
0
1.71
Coordinate with Electrical Engineer
0
0
2
0
0
1.72
Revise cost estimate
0
1
2
0
0
Gateway Enhancement at Dublin Boulevard / Dougherty Road
1.73
Revise Design of Gateway Enhancement
1
0
2
8
0
1.74
Revise presentation perspectives / simulations
0
0
2
8
0
1.75
Revise presentation plans / perspectives / simulations per staff comments
0
0
2
8
0
1.76
Coordinate with Civil Engineer
0
0
2
0
0
1.77
Coordinate with Signage Designer
0
0
2
0
0
1.78
Coordinate with Structural Engineer
0
0
2
0
0
1.79
Coordinate with Electrical Engineer
0
0
2
0
0
1.80
Revise cost estimate
0
1
2
0
0
1.81
1.82
MEETING 7: Meet with City Staff prior to City Council meeting
6
0
6
0
0
1.83
CITY COUNCIL PRESENTATION 2: Present Draft Design
6
0
6
0
0
1.84
CITY COUNCIL PRESENTATION 3 /Arts Commision Presentation: Present Draft Design
6
0
6
0
0
!.85
Project Management
1
0
8
0
0
Hours Task I b
28
3
85
62
22
Labor Task I b
$4,124
$344
$6,810
$4,181
$1,246
RHAA Total Task I b
$16,706
Task I FINAL DESIGN
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
1.86 Finalize conceptual design 0 0 2 0 0
1.87 Coordinate with Civil Engineer 0 0 4 0 0
1.88 Revise cost estimate 0 0 O 0 0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (6 of 47)
Streetscape / Traffic Calming Improvements on Dublin Blvd. between San Ramon Rd, and Hansen Dr. and on
Donlon Wy.
1.89
Finalize preliminary landscape planting plans
1.90
Finalize preliminary irrigation plans
1.91
Finalize preliminary pav ng & site fumishing plans
1.92 Coordinate with Civil Engineer
1.93 Coordinate with Signage Designer
1.94 Coordinate with Electrical Engineer
1.95 Revise cost estimate
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker &
Element Location
1.96 Finalize map showing location of Streetscape elements
1.97 Finalize Design of Dublin Boulevard Identity Marker
1.98 Finalize Design of of City Monument Signs
1.99 Finalize Design of Linear Median
1.100 Finalize Design of Barrier & Railing Treatments
1.101 Finalize Color Renderings / Boards for City Council Presentation (City Monument Signs, Linear Median Design,
Barrier Railings & Treatments, Dublin Blvd, Identity Marker)
1.102 Coordinate with Civil Engineer
1.103 Coordinate with Signage Designer
1.104 Coordinate with Structural Engineer
1.105 Coordinate with Electrical Engineer
1.106 Revise cost estimate
Gateway Enhancement at Dublin Boulevard ( Dougherty Road
1,107 Finalize Design of Gateway Enhancement
1.108 Finalize presentation perspectives / simulations
1.109 Coordinate with Civil Engineer
1.110 Coordinate with Signage Designer
1.11 1 Coordinate with Structural Engineer
1.112 Coordinate with Electrical Engineer
1.113 Revise cost estimate
1.114 MEETING 8: Meet with City Staff prior to City Council meeting
1.115 Revise presentation plans / perspectives / simulations per staff comments
1.116 CITY COUNCIL PRESENTATION 4: Present Final Design,
1.117 Project Management
Dublin BART Corridor Enhancements
Combined Scope of Work
1 0
2
0 4
0 0
2
0 4
1 0
4
4 4
0 0
2
0 0
0 0
2
0 0
0 0
2
0 0
0 1
2
0 2
0 0
2
0 8
1 0
2
8 0
1 0
2
8 0
0 0
2
8 0
0 0
2
8 0
0 0
2
4 8
0 0
2
0 0
0 0
2
0 0
0 0
2
0 0
0 0
2
0 0
0 1
2
0 2
1 0
2
4 4
0 0
2
4 4
0 0
2
0 0
0 0
2
0 0
0 0
2
0 0
0 0
2
0 0
0 1
2
0 2
4
0
4
0
0
0
0
2
4
8
6
0
6
0
0
1
0
8
0
0
Hours Task I c 16
3
78
52
50
Labor Task I $2,356
$344
$6,249
$3,507
$2,833
RHAA Total Task I c $15,289
PHASE I TOTAL $65,618
6/21/2007 Page (7 of 47)
PHASE II: PREPARATION OF CONTRACT PLANS, SPECIFICATION, AND COST ESTIMATES
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (8 of 47)
Principal
Tech Principal
Associate
Staff I
Staff 2
Task 2a
30% CONSTRUCTION DOCUMENTS
$147,28
$114.64
$80.12
$67.44
$56.65
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
2.1
Prepare CD Base Sheets
0
0
2
0
4
2.2
Coordinate with Civil Engineer
0
0
1
1
0
2.3
Coordinate with Signage Designer
0
0
1
1
0
Streetscape/Traff c Calming Improvements (Dublin Blvd, biwn. San Ramon Rd. & Hansen Dr. and Donlon
WY.)
2.4
Prepare CD Base Sheets
0
0
2
0
4
2.5
Prepare 30% CD Site Layout and Construction Plans
0
0
2
1
4
2.6
Prepare 30% CD Site Construction Details
0
l
2
1
8
2.7
Prepare 30% CD Planting Plans
1
0
2
1
6
2.8
Prepare 30% CD Irrigation Plans
0
0
2
1
8
2.9
Prepare 30% CD Irrigation Details
0
0
0
0
4
2.10
Coordinate with Civil Engineer
0
0
1
1
0
2.11
Coordinate with Signage Designer
0
0
1
1
0
2.12
Coordinate with Structural Engineer
0
0
1
I
0
2.13
Coordinate with Electrical Engineer
0
0
1
1
0
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker
Construction Details & Element Location
214
Prepare CD Base Sheets
0
0
2
0
4
2.15
Prepare 30% CD Layout and Construction Plans
0
0
2
2
8
2.16
Prepare 30% CD Construction / Installation Details
0
0
2
2
8
2.17
Prepare 30% CD Planting Plans
1
0
4
0
8
2.18
Prepare 30% CD Irrigation Plans
0
0
4
0
8
2.19
Prepare 30% CD Irrigation Details
0
0
2
0
8
2.20
Coordinate with Civil Engineer
0
0
1
1
0
2.21
Coordinate with Signage Designer
0
0
1
1
0
2.22
Coordinate with Structural Engineer
0
0
1
1
0
2.23
Coordinate with Electrical Engineer
0
0
1
1
0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (8 of 47)
0
Dublin Boulevard / Dougherty Road Gateway Improvement
2.24
Prepare CD Base Sheets
2.25
Prepare 30% CD Site Layout and Construction Plans
2.26
Prepare 30% CD Site Construction Details
2.27
Prepare 30% CD Gateway Feature Details
2.28
Prepare 30% CD Planting Plan
2.29
Prepare 30% CD Irrigation Plan
2.30
Coordinate with Civil Engineer
2.31
Coordinate with Signage Designer
2.32
Coordinate with Electrical Engineer
2.33
Prepare 30% CD Specifications
2.34
Prepare 30% CD Cost Estimate
2.35
Quality Control /Quality Assurance 30% set
2.36
MEETING 9; Meet with City to review 30% set
2,37
Project Management
0
0
2
0_
4
0
0
2
2
8
0
0
2
0
8
1
4
2
2
8
0
1
1
1
8
0
0
4
0
8
0
0
1
1
0
0
0
I
1
0
0
0
I
1
0
0
4
4
0
0
1
2
4
0
8
4
12
0
0
0
4
0
4
0
0
2
0
8
0
0
Total Task 2a 14
24
74
26
134
Total Fee Task 2a $2,062
$2,751
$5,929
$1,753
$7,591
RHAA Contract Document Total $20,087
Task 21b 60% CONSTRUCTION DOCUMENTS
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
2.38 Coordinate with Civil Engineer
2,39 Coordinate with Signage Designer
Streetscape/rraffic Calming Improvements (Dublin Blvd. btwn. San Ramon Rd. & Hansen Dr. and Donlon
WY.)
2.40 Prepare CD Site Layout and Construction Plans
2.41 Prepare CD Site Construction Details
2.42 Prepare CD Site Construction Details - gateway feature
2.43 Prepare CD Planting Plans
2.44 Prepare CD Irrigation Plans
2.45 Prepare CD Irrigation Details
2.46 Coordinate with Civil Engineer
2.47 Coordinate with Signage Designer
2.48 Coordinate with Structural Engineer
2.49 Coordinate with Electrical Engineer
0 0 1 1 0
0 0 1 1 0
0 0
2
0 4
0 1
2
2 24
0 4
2
2 16
1 0
2
0 4
1 0
8
0 6
0 0
2
0 4
0 0
1
1 0
0 0
1
1 0
0 0
1
1 0
0 0
I.
1 0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (9 of 47)
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker
Construction Details & Element Location
2.50
Prepare CD Layout and Construction Plans
1
0
2
2
8
2.51
Prepare CD Construction / Installation Details
1
0
2
2
8
2.52
Prepare CD Planting Plans
1
0
2
2
8
2.53
Prepare CD Irrigation Plans
0
1
4
0
B
2.54
Prepare CD Irrigation Details
0
0
2
0
4
2.55
Coordinate with Civil Engineer
0
0
1
1
0
2.56
Coordinate with Signage Designer
0
0
1
1
0
2.57
Coordinate with Structural Engineer
0
0
1
1
0
2.58
Coordinate with Electrical Engineer
0
0
1
1
0
Dublin Boulevard/ Dougherty Road Gateway Improvement
2.59
Prepare CD Site Layout and Construction Plans
0
0
2
0
12
2.60
Prepare CD Site Construction Details
0
0
2
0
12
2.61
Prepare CD Gateway Feature Details
0
2
2
0
8
2.62
Prepare CD Planting Plan
1
0
2
0
8
2.63
Prepare CD Irrigation Plan
0
2
4
0
8
2.64
Coordinate with Civil Engineer
0
0
1
1
0
2.65
Coordinate with Signage Designer
0
0
1
1
0
2.66
Coordinate with Electrical Engineer
0
0
1
1
0
2.67
Prepare 60% CD Specifications
0
6
2
0
0
2.68
Prepare 60% CD Cost Estimate
2
2
6
0
0
2,69
Quality Control / Quality Assurance 60% set
4
16
0
0
0
2.70
MEETING 10: Meet with MTC to review 60% set
4
0
4
0
0
2.71
Project Management
2
0
8
0
0
Total Task 2b
18
34
75
23
142
Total Fee Task 2b
$2,651
$3,898
$6,009
$1,551
$8,044
RHAA Contract Document Total
$22,153
Task 2c
90% CONSTRUCTION DOCUMENTS
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
2.72
Coordinate with Civil Engineer
0
0
1
1
0
2.73
Coordinate with Signage Designer
0
0
1
1
0
Streetscape/Traffic Calming Improvements (Dublin Blvd. btwn. San Ramon Rd. & Hansen Dr, and Donlon Wy.)
2.74
Prepare CD Site Layout and Construction Plans
0
0
2
0
6
2.75
Prepare CID Site Construction Details
0
0
2
0
6
2.76
Prepare CD Site Construction Details - gateway feature
0
0
2
0
6
2.77
Prepare CD Planting Plans
0
0
2
0
6
2.78
Prepare CD Irrigation Plans
0
1
4
0
6
2.79
Prepare CD Irrigation Details
0
0
0
0
2
180
Coordinate with Civil Engineer
0
0
1
1
0
2,81
Coordinate with Signage Designer
0
0
1
1
0
2.82
Coordinate with Structural Engineer
0
0
1
1
0
2.83
Coordinate with Electrical Engineer
0
0
1
1
0
Dublin
BART Corridor Enhancements
Combined
Scope of Work 62 12007
Page (10 of 47)
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker
Construction Details & Element Location
2.84 Prepare CD Layout and Construction Plans
2.85 Prepare CD Construction / Installation Details
2.86 Prepare CD Planting Plans
2,87 Prepare CD Irrigation Plans
2.88 Prepare CD Irrigation Details
2.89 Coordinate with Civil Engineer
2.90 Coordinate with Signage Designer
2.91 Coordinate with Structural Engineer
2.92 Coordinate with Electrical Engineer
Dublin Boulevard / Dougherty Road Gateway Improvement
2.93 Prepare CD Site Layout and Construction Plans
2.94 Prepare CD Site Construction Details
2.95 Prepare CD Gateway Feature Details
2.96 Prepare CD Planting Plan
2.97 Prepare CD Irrigation Plan
2.98 Coordinate with Civil Engineer
2.99 Coordinate with Signage Designer
2.100 Coordinate with Electrical Engineer
2.101 Prepare 90% CD Specifications
2.102 Prepare 90% CD Cost Estimate
2.103 Quality Control /Quality Assurance 90% set
2.104 MEETING 11: Meet with City to review 90% set
2.105 Project Management
0 0
2
0 8
0 0
2
0 8
0 0
4
0 16
1 0
8
0 16
0 0
0
0 2
0 0
1
1 0
0 0
1
I 0
0 0
1
1 0
0 0
1
1 0
0 0
4
0 12
0 0
4
0 12
4 0
4
0 12
1 0
4
0 10
1 0
8
0 4
0 0
1
1 0
0 0
1
1 0
0 0
1
1 0
1 0
6
0 0
1 0
4
0 0
4 12
0
0 0
4 0
4
0 0
2 0
8
0 0
Total Task 2c 19 13 87 13 132
Total Fee Task 2c $2,798 $1,490 $6,970 $877 $7,478
RHAA 90% Contract Document Total $19,614
Task 2d 100% CONSTRUCTION DOCUMENTS & BIDDING
Bicycle & Pedestrian Safety Improvements (Bikeway Widening, Storm Drain Grate Alterations, ADA Curb
Ramps, Sidewalk Widening, & Railing)
2.106 Coordinate with Civil Engineer
2.107 Coordinate with Signage Designer
Streetscapejfraffic Calming Improvements (Dublin Blvd. btwn. San Ramon Rd. & Hansen Dr. and Donlon Wy.)
2.108 Prepare CD Site Layout and Construction Plans
2.109 Prepare CD Site Construction Details
2.1 10 Prepare CD Site Construction Details - gateway feature
2.1 1 1 Prepare CD Planting Plans
2.1 12 Prepare CD Irrigation Plans
11 13 Prepare CD Irrigation Details
2.114 Coordinate with Civil Engineer
2,115 Coordinate with Signage Designer
2.116 Coordinate with Structural Engineer
2.117 Coordinate with Electrical Engineer
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007
0 0 2 1 0
0 0 2 1 0
0 0
2
0 4
0 1
4
0 8
4 0
4
0 8
0 0
1
0 4
0 2
6
0 6
0 0
0
0 4
0 0
2
1 0
0 0
2
1 0
0 0
2
1 0
0 0
2
1 0
Page (I I of 47)
Dublin BART Corridor Enhancements
Combined Scope of Work 6/212007 Page (12 of 47)
City Monument Signs, Linear Median, Barrier and Railing Treatments and Dublin Boulevard Identity Marker
Construction Details & Element Location
2.118
Prepare CD Layout and Construction Plans
0
0
4
0
8
2.119
Prepare CD Construction / Installation Details
0
1
4
0
8
2.120
Prepare CD Planting Plans
0
0
4
0
8
2.121
Prepare CD Irrigation Plans -
1
0
8
0
6
2.122
Prepare CD Irrigation Details
0
0
0
0
2
2.123
Coordinate with Civil Engineer
0
0
2
1
0
2.124
Coordinate with' Signage Designer
0
0
2
I
0
2.125
Coordinate with Structural Engineer
0
0
2
I
0
2.126
Coordinate with Electrical Engineer
0
0
2
1
0
Dublin Boulevard / Dougherty Road Gateway Improvement
2.127
Prepare CD Site Layout and Construction Plans
0
0
4
0
8
2.128
Prepare CD Site Construction Details
0
0
4
0
8
2.129
Prepare CD Gateway Feature Details
4
0
4
0
8
2.130
Prepare CD Planting Plan
1
0
4
0
8
2.131
Prepare CD Irrigation Plan
I
0
16
0
8
2.132
Coordinate with Civil Engineer
0
0
2
1
0
2.133
Coordinate with Signage Designer
0
0
2
1
0
2.134
Coordinate with Electrical Engineer
0
0
2
I
0
2.135
Prepare 100% CD Specifications
0
4
12
0
0
2.136
Prepare 100% CD Cost Estimate
0
4
12
0
0
2.137
Quality Control / Quality Assurance 100% set
4
24
0
0
0
2.138
MEETING 12: Meet with City to review 100% set
4
0
4
0
0
2.139
MEETING 13: Meet with MTCtoreview 1001/6 set
4
0
4
0
0
Bidding & Contract Award
2.140
Respond to Client/ City plan check comments, revise dwgs as necessary
0
0
8
0
24
2.141
Issue Bid Set
0
0
4
0
8
2.142
Review and comment on bids
0
2
2
0
0
2.143
Respond to request for clarifications
0
0
4
0
8
2.144
Project Management
2
0
8
0
0
Total Task 2d
25
38
153
13
148
Total Fee Task 2d
$3,682
$4,356
$12,258
$877
$8,384
RHAA 100% Contract Document Total
$29,558
Task 3
CONSTRUCTION SUPPORT
3.1
Respond to RFIs and issue ASIs
0
0
24
0
24
3.2
Review shop drawings and submittals
0
0
16
0
0
3.3
Construction observation - site visits and field reports (6 visits total)
6
6
72
0
3.4
Project Management
2
0
8
0
0
Total Task 3
8
6
120
0
24
Total Fee Task 3
$1,178
$688
$9,614
$0
$1,360
RNAA Construction Administration Support Total
$12,840
Dublin BART Corridor Enhancements
Combined Scope of Work 6/212007 Page (12 of 47)
Task 4 ENVIRONMENTAL DOCUMENTS
4.1 Coordinate with Environmental Assessment consultants
4.2 Project management
Total Task 3
Total Fee Task 3
RHAA Construction Administration Support Total
1 0 8 0
1 0 1 0
2 0 9 0
$295 $0 $721 $0
$1,016
PHASE If TOTAL $105,267
TOTAL RHAA LABOR $170,885
ADDITIONAL REIMBURSABLES
Estimated Reimbursables - plotting, printing, overnight messenger and mileage $8,000
RHAA GRAND TOTAL $178,885
Exclusions/ Assumptions
1. Additional meetings beyond those listed will be charged as extra on a T &M basis
2. Presentation models not induced
3. Water feature design not included
4. Artist selection/ Coordinate not induced
0
0
0
$0
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (13 of 47)
CONSULTANT SCOPE OF WORK SUMMARY
BKF Engineers
Meeting
summarx
I.
Project'Kick -off
2.
City staff meeting at 30% PS &E
3.
City staff meeting at 60% PS &E
4.
City staff meeting at 90% PS &E
5..
Team meetings as needed
SCOPE OF SERVICES
Task 2a: 30% Construction Documents
For Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard and along Donlon Way, field survey will be conducted to prepare for the aerial
mapping. An aerial map will be provided for the subject area. The City needs to verify vertical and horizontal datums of the aerial mapping as the current
standard contradicts the existing work performed on Donlon Way.
BKF will revisit the site, perform field investigations and review all available documentation. RHAA will provide existing documentation and as- builts to
BKF with the exception of utility as- builts which BKF will obtain from utility owners. Developed aerial mapping or existing GIS mapping, will be
supplemented with existing right of way information, obtained utility information and supplemental topographic survey. Topographic survey information
will be limited to confirming grades for conform and ADA compliance. Minimal survey information will be obtained to establish existing visible features; it
is anticipated that these features can be obtained or verified via site visits by architect or engineer.
For the 30% drawings, construction sheets will be developed to identify where catch basin grates, bus shelters and curb ramps are to be replaced.
Proposed curb lines for proposed medians and bulbouts within West Dublin will be defined. The back of walk will be defined for the sidewalk widening
proposed along Donlon Way and fronting the flood control canal in the vicinity of SR 680. BKF will not evaluate the integrity of or perform any structural
work related to any proposed improvements, Angled parking and conceptual grading and limits of reconstruction will be developed which will identify
proposed drainage patterns where effected. The grading plan will not be limited to maintain drainage flow but will address compliance with ADA
requirements.
For the Dublin/Dougherty Gateway Enhancement, BKF will assist in the development of construction drawings to include the installation of curb, gutter
and sidewalk and establishment of rough grading for the site. It is assumed that these drawings will be incorporated into the Dublin BART Station
Corridor Enhancement contract documents,
For the civil improvements outlined above, an outline of the specifications required and an order of magnitude cost will be developed
Task 2a Deliverables
• Aerial Mapping for Dublin Blvd between Hanson Dr to San Ramon Valley Blvd & Donlon Way
• Aerial mapping for West Dublin and existing City GIS mapping for East Dublin will be supplemented with the following:
• Existing City right of way line established from existing City as- builts (no right of way / boundary resolution will be conducted for the
project)
• Existing utilities as provided by utility as- bunts
• Information obtained through supplemental survey
• Construction Sheets identifying the following:
• Catch basin grates to be replaced
• Bus Shelters to be replaced
• Curb ramp construction
• Sidewalk widening limits along Donlon Way and fronting the flood control canal in West Dublin
• Curb line for the median along Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard
• Curb line for bulbouts at Dublin Boulevard/Donlon Way intersection
• Limits of pavement reconstruction /conceptual grading limits
• Angle parking along Donlon Way
• Dublin /Dougherty Gateway curb, gutter, sidewalk and rough grading
• Outline of civil specifications
• Order of magnitude of cost estimate for civil elements
Task 2b: 60% Construction Documents
BKF's 30% PS &E will be refined and further developed to a 60% design level. All components of the civil engineering design for the final design plans,
specifications and estimate will be included during the 60% phase. In addition, stage construction drawings will be provided for the phased work.
Task 2b Deliverables
• Construction Sheets updated for 60% design. Design elements addressed will consist of the following:
• Catch basin grate reconstruction and corresponding pavement conforms
• Bus Shelters to be replaced
• Curb ramp construction and grading
• Median construction along Dublin Boulevard from Hansen Drive to San Ramon Valley Boulevard to consist of curb alignment and
grading
• Bulbout construction at Dublin Boulevard/Donlon Way intersection to include grading and drainage modifications if necessary
• Sidewalk widening / reconstruction along Donlon Way and fronting the flood control canal in West Dublin
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (15 of 47)
• Angle parking along Donlon Way
• Dublin /Dougherty Gateway curb, gutter, sidewalk and rough grading
• Stage Construction Drawings
• Specifications for civil elements
• Cost estimate for civil elements
Task 2c: 90% Construction Documents
For the 90% PS &E, BKF will resolve and incorporate the design comments resulting from the 60% submittal review. Construction details for the civil
elements will be completed as part of this phase of the design process, Cost estimates and specifications will be updated.
Task 2c Deliverables
• Updated civil construction plans, civil specification and civil cost estimate
Task 2d: 100% Construction Documents
Upon receiving final review comments from Caltrans, MTC and the City, BKF will incorporate or resolve civil comments received as a result of the 90%
submittal, All aspects of the design will be finalized at this point in order to prepare a complete set of final bid documents for advertisement. The cost
estimate will be updated and formatted to its final form.
Task 2d Deliverables
• Final civil construction plans, civil specification and civil cost estimate
Task 3: 100% Construction Support
For construction support services, BKF will be available to attend site visits, respond to RFI's and review submittals for the civil improvements,
Task 3 Deliverables
• Respond to RFIs
• Review submittals (assumed to be limited to 2)
• 2 Site visits
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (16 of 47)
BR64KDOWN SUMMARYOFPRO/ECT SCOPEAND EFFORT
East and West Dublin Bart Station Comdor Enhancement
Task 1 309. Plans Specifications & Estimate (PS &E)
Task 2 60% Plans Specifications & Estimate (PS &E)
Task 3 90% Plans Specifications & Estimate (PS &E)
Task 4 100% Plans Specifications & Estimate (PS &E)
Task 5 Construction Support
TASK
PIC
PM
Eng III
Eng 11 Eng I
Eng Tech
Clerical
Sury Team
Total
Perform topographic survey
Cast
Rate/hr
182 148
Prepare Grading Plans
125
110 97
108
55
343
Hours
Task 1
6
30
10
35
24
16
0
40
161
28,408
Task 2
7
37
28
64
46
34
4
0
220
25,644
Task 3
3
22
20
20
22
24
0
0
1 1 1
13,228
Task 4
2
17
13
7
13
9
0
0
61
7,508
Task 5
1
10
6
0
0
0
0
0
17
2,662
BKF
19
116
77
126
105
83
4
40
570
Subtotal
$3,458
$17,168
$9,625
$13,860
$10,185
$8,964
$220
$13,720
$
77,450
Subtotal - Professional
Services (BKF
En ineers )
$
77,450
Reimbursable
Expenses
Computer/Plotter
2.0%
Of Total Professional Services
$
1,312
Printing/Delivery
2.0%
Of Total Professional Services
$
1,312
Subtotal -
Reimbursables
$
2,624
Subconsultants
MW
Aerial Photogrammetrist
$
8,000
Subtotal -
Subconsultants
$
8,000
Task 1
30% Plans Specifications & Estimate (PS &E)
Task 1.1
Collect and review available data, as- builts, and reports
Task 1.2
Perform aerial flight survey
Task 1.3
Perform field site visits
Task 1.4
Perform topographic survey
Task 1.5
Prepare Layouts (I " =40)
Task 1.6
Prepare Grading Plans
Task 1.7
Coordinate Work with Architect
Task 1.8
Meetings (1)
Task 1.9
Perform in -house quality control review
Base fee $ 88,074
Optional Task: Civil refinement of gateway feature $ 5000
Grand total BKF $ 93,074
Tot
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (17 of 47)
Task 1.2
4
2
2
10
14
$3,996
Task 1.3
2
2
16
6
4
16
12
$1,344
Task 1,4
4
6
5
6
30
39
$11,432
Task 1.5
1
4
4
10
6
10
4
35
$4,036
Task 1 . 6
1
, 4
1 6
10
8
6
35
$4.048
Task 1.7
4
4
4
$592
Task 1.8
4
4
8
$1,320
Task 1.9
4
4
$592
Subtotal 6 30 10 35 24 16 0 40 161 $ 28,408
Task 2 60% Plans Specifications & Estimate (PS &E)
Task 2.1 Meeting (1)
Task 2.2 Incorporate 30% Comments and Develop Plans to 60%
Task 2.3 Prepare Construction Details
Task 2.4 Prepare Project Specifications
Task 2.5 Prepare Construction Staging Plans
Task 2.6 Cost Estimate
Task 2.7 Perform in -house quality control review
TACT! Pir, PM r— III Cn., II r= I Pn Tn,h Ta Tnt Hrc
Task 2.1
4
4
8
1,320
Task 2.2
2
12
16
40
32
16
118
$ 13,372
Task 2.3
4
6
10
6
26
$ 3,090
Task 2.4
8
4
12
$ 1,404
Task 2.5
It
4
6
14
10
12
47
$ 5,330
Task 2.6
1
4
5
$ 536
Task 2.7
4
4
$ 592
Subtotal 7 37 28 64 46 . 34 4 0
220 $ 25,644 1
Dublin BART Corridor Enhancements
Combined Scope of Work 6212007 Page (18 of 47)
Task 3 90% Plans Specifications &Estimate (PS &E)
Task 3.1 Meeting (1)
Task 3.2 Incorporate 60% Comments and Develop Plans to 90%
Task 3.3 Update and finalize project specifications and estimate
Task 3.4 Perform in -house quality control review
TASK Pir' PM Fnn III F..., II e-I .; I G,... Teo... T. W—
Task 3.1
2
4
7
7
9
7
4
$ 592
Task 3.2
3
12
12
20
18
24
89
$ 10,360
Task 3.3
2
8
4
14
$ 1,694
Task 3.4
4
2
2
4
$ 592
Subtotal 3 22 20 20 22 24 0 0 ( -11 $ 13,228
Task 4 100% Plans Specifications & Estimate (PS &E�
Task 4.1 Incorporate 90% Comments and Develop Plans to 100%
Task 4.2 Update and finalize project specifications and estimate
Task 4.3 Perform in -house quality control review
Task 4.4 Incorporate Remaining Comments from Caltrans and Submit Bid Package for Encroachment Permit and E -76
TASK PIC' PM Fne III Fnn it F..n1 F..n Tamil, Totem 7. W_
Task 4.1
2
9
7
7
9
7
41
$ 4,970
Task 4.2
2
6
2
10
$ 1,240
Task 4.3
4
2
4
$ 592
Task 4.4
2
2
2
6
$ 706
Subtotal 2 17 13 7 13 9 0 0 61 $ 7,508
Task 5 Construction Support
Task 5.1 Respond to RFIs and issue ASIs
Task 5.2 Review shop drawings and submittals
Task 5.3 Meetings and site visits
TASK PIC PM Fna III Fno 11 Fnn I Fnn Teri (lari I C„n. T.— Tn+ W_
Task 5.1
1
4
2
7
$ 1,024
Task 5.2
2
4
6
$ 796
Task 5.3
4
2
4
$ 842
Subtotal 1 10 6 0 0 0 0 0
17 $ 2,662
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (19 of 47)
CONSULTANT SCOPE OF WORK SUMMARY
O'Mahony& Myer
DUBLIN EAST/WEST BART CORRIDOR ENHANCEMENT PROJECT
BASE FEE: This includes all of the Basic Work as we understand it, including complete Lighting Design and Electrical Engineering services to cover the lighting
and power systems we anticipate to be required for this Project. We have assumed the following Scope of Work;
SCOPE OF WORK:
I . Design of new sign lighting systems, including branch wiring, controls and mounting details, for illumination of the selected new landscape features at one
Entry Gateway Enhancement location.
2. Design of new in -grade or above - ground Lighting Systems, including branch wiring, controls and mounting details, for four (4) groups of four (4)
Monument Signs along the Corridor.
3. Design of new Lighting Systems, including branch wiring, controls and mounting details, for One TYpica /New/Replacement Bus Stop Shelter. We
presume one Shelter Design will be utilized for all of these new Shelters, and so we include the design of One Typical Shelter Lighting System only.
4. Design of new Lighting Systems, including branch wiring, controls and mounting details, for pedestrian walkways and streetscape improvements at the
Dublin Historic Park at the terminus of the Dublin Corridor,
5. Design of new in -grade or above - ground Lighting Systems, including branch wiring, controls and mounting details, for seven (7) ID marker sign clusters (6
to 10 markers per cluster), likely located in roadway medians along the Corridor.
6. Design of branch wiring connections for miscellaneous new irrigation controllers and other devices requiring electrical connection, and various locations
along the corridor.
7. Attend five (5) Design Meetings at RHAA Offices in San Francisco.
B. Prepare preliminary, interim and final Electrical and Lighting Cost Estimates.
9. Review Existing As -Built Electrical Document of previous. projects covering the areas included in the Project, to become familiar with existing Systems.
10, Prepare Lighting Projections to verify the performance of the Sign Lighting Systems Design we will propose at the new Gateway Enhancement
Monument Signs at the East and West Entrances to Dublin Blvd.
11. Visit the Project Site to verify existing conditions,
12. Coordinate with RHAA, other Project Consultants and City of Dublin Project Representatives.
13. Prepare a complete set of Electrical and Lighting Construction Documents, including Drawings and Specifications,
14. Prepare a complete package of Lighting Fixture Catalog Cuts for all Specified Luminaires.
IS, Review Lighting and Electrical Submittals during the Construction Phase,
16. Respond to Contractor Questions during the Construction Phase,
17. Assist in preparation of Change Orders and responses to RFI's during the Construction Phase,
18. Three Visits to the Project Site, including Final Review, during the Construction Phase to observe the electrical construction work under way.
19. Prepare Electrical Punch Letters after each Construction Phase Site Visits.
20. Review Contractor - Prepared As -Built Electrical Drawings at completion of Construction.
ASSUMPTIONS:
1. There will be no new Pedestrian Walkway, Parking, Roadway, Steetscape, Decorative Landscape, Directional Signor other Lighting Systems required as
part of the Project, other than as detailed in the Scope of Work above.
2. There will be no Power Connections required for Major Equipment, such as motors, pumps, etc.; we assume power provisions will be limited to supplies
to new Monument, landscape feature, ID Sign, walkway, Bus Shelter and misc. Lighting noted above, and Irrigation Controller(s) connections.
3. There will be no new Electrical, Telephone or CATV Utility Services required for the Project; we assume that any and all branch circuit power will be
derived from existing systems (or new systems designed under other Contracts' Scope of Work); we will design these new branch circuits as part of our
Basic Services, but exclude any new Main Utility Services as part of THIS Project.
4. We have not included design of any Security, Telephone, Data, Audio/Visual, Public Address or other Signal Systems in our Basic Services Scope of Work.
5. We have not included design of any Emergency Lighting or Power Systems.
6. We have not included design of any Traffic Signal or Control Systems.
7. We have not included any Value Engineering Work, other than our responsibility to keep Electrical Designs within established Project Cost Budgets,
ADDITIONAL SERVICES:
1. Any work not listed above.
2, LEED- related services.
3. Changes, other than typical minor adjustments, in Project Landscape/Hardscape, Signage or Lighting Designs after approval of Design Development
Schemes.
4. Design of Photovoltaic and associated Systems.
5. Major Modifications to or Redesign of Existing Electrical Services or Distribution Systems required due to inadequate system(s) capacity to accommodate the
new Work.
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (21 of 47)
DUBLIN EASTMEST BART CORRIDOR ENHANCEMENT
Principal
Pieter Colenbrander
FEE PROPOSAL SPREADSHEET:
Senior Engineer
Michael Mindeman
2.0
Engineer
Junette Kushner
6.0
Lighting Designer
Tammy Costanza
8.0
CAD Manager
Talmadge Vessels
Date: March 23, 2007
CAD Drafter
Lynn Nichols
By: JPM
Admin.
Melissa Daniels
ASSUME NO TRAFFIC CONTROL WORK!
TASK DESCRIPTION
Desian Develooment Phase
prepare prelim. cost estimate
site visit to verify existing conditions
2 meetings with client & RHAA
Coordination w /Consultants/RHAA
Coordination w /City Eng'rs & Reps
Coordination w /City Vendors
Coord. W/ Fixture Mfgrs.
Develop Alternative Ltg. Concepts:
Park Parking Lot
Donlon & Dublin Streetscape @ Park
Gateways accent & flags
Median ID marker sign clusters
prepare fixture brochure
lighting calculations
prepare electrical specifications
DD Drawings:
E1: Symbols, Notes, Schedules
E2: Site Plan (Hist. Park) - Electrical
E3: Site Plans (Gateways) - Electrical
E4: Site Plans (Marker Clusters) - Electrical
E5: Removed by RHAA per OM &M
E6: Single Line Diagram, Elev's, Sched's
E7: Details
SUBTOTAL (HOURS)
RATE
SUBTOTAL(DOLLARS)
TASK DESCRIPTION
Construction Documents
prepare final cost estimate
final luminaire schedule
prepare final fixture brochure
lighting calculations
meetings
coordination
prepare final electrical specifications
Principal
Senior Eng'r
Engineer
Ltg. Des'r
CAD Mgr.
CAD Drafter
2.0
4.0
4.0
6.0
8.0
8.0
8.0
2.0
2.0
4.0
2.0
4.0
3.0
2.0
2.0
2.0
2.0
1.0
1.0
1.0
1.0
2.0
0.5
1.5
0.5'
2.0
3.0
2.0
4.0
4.0
2.0
2.0
2.0
2.0
1.0
3.0
1.0
1.0
2.0
3.0
4.0
2.0
1.0
2.0
4.0
3.0
5.0
1.0
1.0
1.0
4.0
5.0
0.0
0.0
0.0
0.0
0.0
0.5
0.5
3.0
3.0
1.0
2.0
4.0
3.0
18.50
21.50
16.00
49.50
3.00
23.00
$190.00
$125.00
$110.00
$125.00
$95.00
$85.00
$3,515.00
$2,687.50
$1,760.00
$6,187.50
$285.00
$1,955.00 $16,390.00
Contingency $1,639.00
PHASE TOTAL $18,029.00
Dublin BART Corridor Enhancements
Combined Scope of Work
Principal Proj. Eng'r Elect. Des'r Ltg. Des'r CAD Mgr. CAD Drafter
1.0
1.0
5.0
4.0
8.0
4.0
8.0
2.0
2.0
3.0
2.0
6/21 /2007 Page (22 of 47)
project review by principal
Prepare Exterior T -24 Calc's
Construction Drawings:
E1: Symbols, Notes
E2: T -24 Documentation
E3: Fixture Schedule
E4: Site Plan (Hist. Park) - Electrical
E5: Site Plans (Gateways) - Electrical
E6: Site Plans (Marker Clusters) - Electrical
E7: Removed by RHAA per OM &M
E8: Control Diagrams
E9: Single Lines
E10: Panel Schedules
E11: Details
E12: Details
SUBTOTAL (HOURS)
RATE
SUBTOTAL (DOLLARS)
TASK DESCRIPTION
Construction
Site Visits - Interim (2)
Final Site Visit
Review Shop Drawings
Reivew As -Built Drawings
Respond to Contractor Questions
Change Orders
Clarifications
SUBTOTAL (HOURS)
RATE
SUBTOTAL(DOLLARS)
2.0
6.0
2.0
1.0
3.0
1.0
3.0
2.0
3.0
2.0
6.0
4.0
8.0
2.0
6.0
6.0
7.0
2.0
6.0•
4.0
7.0
0.0
0.0
0.0
3.0
4.0
5.0
1.0
4.0
4.0
1.0
4.0
4.0
1.0
2.0
4.0
5.0
1.0
3.5
4.0
5.0
2.00
18.00
45.50
51.00
0.00 54.00
$190.00
$125.00
$110.00
$125.00
$95.00 $85.00
$380.00
$2,250.00
$5,005.00
$6,375.00
$0.00 $4,590.00
$18,600.00
Contingency
$1,841.00
PHASE TOTAL
$20,441.00
Principal
Proj. Eng'r
Elect. Des'r
Ltg. Des'r
CAD Mgr. CAD Drafter
4.0
4.0
4.0
4.0
1.0
2.0
4.0
1.0
1.0
2.0
4.0
4.0
4.0
2.0
4.0
4.0
3.0
2.0
4.0
4.0
4.0
0.00
16.00
14.00
25.00
0.00 11.00
$190.00
$125.00
$110.00
$125.00
$95.00 $85.00
$0.00
$2,000.00
$1,540.00
$3,125.00
$0.00 $935.00
$7,600.00
Contingency
$760.00
PHASE TOTAL
$8,360.00
PROJECT LABOR TOTAL
$46,830
REIMBURSABLES
$2,000
TOTAL PROJECT FEE.
$48,830
Dublin BART Corridor Enhancements
Combined Scope of Work 6212007 Page (23 of 47)
Fee total
Deliverables surnmary
` 1. Preliminary design sketch pack
2. Preliminary location plans and message schedules
3. Design developmentdrawings for signing elements in Illustrator CS on Mac OS X: platform — CD and three (3);hard copies.;
"x 17" format
4, Location Plans = CAD 2000, CD and three (3) hard copies
5. Message Schedules — Microsoft Word, CD and three (3) hard copies
Meeting summarX
I . Project Kick -off
2. City staff meeting to review.concept alternatives
3. City staff meeting to review.revised concept alternatives
4. Council Presentation of Gateway concept alternatives; signage, historic park
5. City staff meeting to .review Draft Design
6. City Council Presentation of Draft Design
7. City.Council Presentation to Arts Commission .
8, City staff meeting to review Final ,Design
9. City Council .Presentation of Final Design .
10. Team meetings as needed
Revised March 20, 2007
SQUARE PEG DESIGN
5515 Doyle Street
Suite 15
Emeryville, California
94608
www.sqpeg.com
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (25 of 47)
SCOPE OF WORK Based on.the RFP and experience with other prQjects with
similar requirements, we anticipate the scope of work will
include:
Main Gateway Entry Feature design coordination with
REAA
* Main Gateway Entry signing component
* City Entrance Identity Signincy
LI
* Bikeway Directional Signing
* Gateway Enhancement /Gateway Feature
* Identity Markers
* Bridge Railing Enhancements
® Mise Signing
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (26 of 47)
PROC ES S-ENVIRON MENTAL
GRAPHICS
PHASE I Meet with Client and consultants to review the prQJect goals,
SCHEMATIC. design concept, program criteria, architectural, cultural and
historical, influences.
Conduct local research and site visit
Collect all relevant data available for the Project to include:
Architectural plans and drawings
Existing design themes and details
Details of architectural elements
Develop design directions for the project identity and sub-
identities for review and approval.
Develop design concepts for major project signing and
graphic elements.
Develop preliminary programming of sign locations and
messages.
Step Result
-Approved signing & graphics schematic design
I
Phase Deliverable
-Schematic design sketch pack w/preliminary locations
- Preliminary location plans and message schedtiles
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (27 of 47)
PRO CES S-ENVIR ON MENT AL
GRAPHICS
PHASE 11 Prepare design intent documentation drawings sufficient in detail
DOCUMENTATION to facilitate bidding and fabrication by a. qualified sign -fabricator.
AND BUDGEETING
Coordinate all sign, sizes, locations, power and structural
requirements with the design team.
Document design details for all sign types.
Specify and document signing colors, illumination and materials.
Write performance specifications for all signing colors,
illumination, materials and installation as required.
Finalize typography.
Finalize sign location plans and message schedules.
t7
Produce final set of documentation drawings for signing and
graphic elements.
Assist in preparation of fabrication estimate
Phase Result
-Final documentation package for bidding and
fabrication
At the completion of the documentation phase, we will deliver to
the Client the following docurnen+Uatjon:
C)
Design development drawings for signing elements in Illustrator
CS on N/lac OS X platform- CD and three (3) hard copies, 11" x
17" format
Location Plans - CAD 2000, CD and three P I") hard -op:es
- I
Message Schedule - Microsoft Word -CD and three (3) hard. copies
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (28 of 47)
PRO CES S -ENV IRON MENT A L
GRAPHICS
PHASEIII
CONSTRUCTION
ADMINISTRATION
Prepare bid documents.
Respond to fabricator questions during bid period.
Prepare modifications to documentation and issue
addenda as may be required.
Assist client in ev-aluating bids and selecting the fabricator
Review all proposal submittals and assist client in contracting
with the successful fabricator.
Conduct fabrication kickoff meeting with selected fabricator.
Review all fabricator shop drawings.
Review all fabricator color brush-outs, sign samples.
Review fabrication process through completion on a periodic
basis.
Provide offsite review at production facilities to insure quality
control.
Analyze final installation, make adjustments
and revisions.
Upon completion, conduct a final review of project and
prepare punchlist and coordinate adjustments.
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (29 of 47)
DESIGN FEES Professional fees for design of the signing and environmental graphic
program outlined above are broken down as follows:
EXTERIOR SIGNING Phase I Design Concept $12,000
Phase 11 Documentation and Budgeting W.500
zn
Phase [H Construction Administration $ 3,500
City Council; Staff Meetings x 8 1-5--000
Total $355,500
REIMBURSABLE
EXPENSES Note: Fees stated above assume design and documentation will be
completed within six months.
T\4 E E T I N'G S
SPD has allowed for a total of 8 meetings /presentations to the city of
Dublin, staff and council, for review and approval by the Signing and
Feature program is included in the fees stated above. Should
. t�
additional meetings be required, Square Pec, will provide them on a
T&M basis .
Reimbursable foes are not included in the fees stated above.
Reimburseable expenses are estimated not to exceed, $ 2,000.
ReimbUrseable expenses include:.
• Mock Ups and Samples
• -navel Expenses.
• Illustrations & Renderings
• Phase Deliverable Production expenses
• Reproduction expenses
• Messenger and Delivery
• Professional photography and Stock photography use fees.
SPD .has allowed for the follow4ig meetings, should additional
meetings be required. SPD will prcwidee on a Te,:jM basis.
2 meetings in the Phase 1. design stage with R.H.A.A
2 meetings in. the Phase 2 CD stage with RHAA
5 staff meetings (2) in Phase 1, (3) in Phase 2
1
3 city council presentations
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (30 of 47)
BTLLING RATES Additional. services.
if required, will be computed on an hourly basis
based on the following rate schedule:
• Principal $186.00/1-ir
• Senior Project Manager $103.00/hr
Senior Designer $90.00/hr
• Designer $65.00/hr
Production $60.00/hr
These rates are subiect to revision on an annual basis.
QUALIFICATIONS
Design fees will be paid monthly on a percentage complete basis.
All fees quoted are in US dollars.
Travel expenses will be paid within 30 days of receipt.
Travel expenses will be billed at cost and are not included in the fee
or reimbursable expenses described above.
All international air travel will be business class.
All expenses for acconiniodations, transportation, rneals and
incidental expenses will be reimbursed at cost.
ERMS OF trivoices are due and payable to SPD immediately upon receipt. Any
PAYMENT
payment not received within thirty (30) days from receipt of invoice
will be deemed delinquent.
f f payment to SPL) is delayed more than 60 da ys after receipt of
invoice, SlID will temporarily suspend work until account is brought
current.
This proposal is based on the "state of the project" as it exists or is
planned to be at the date of This proposal—Revisions in the p.ioject
.Ifter this date, w-hich require additional planning, designor
s 'f "o, lime wil t be killed. as an addi tiona I service.
peel ical nti I I
Engineering services fees including electrical and structural work are
not included in this proposal.
Dublin BART Corridor Enhancements
Combined Scope of Worl< 6/21/2007 Page (3 1 of 47)
SALES 'TAX AND OWNERSHIP
Unless otherwise stated, all taxes are the responsibility of the
owner and are excluded in this proposal.
Under regulation of the State of California Board of
Equalization, should the client wish to retain ownership of
designs and drawings, state sales tax will assessed to all fees
and expenses incurred on projects located in California as well.
as out-of-state projects where the majority of its work is
delivered within California.
All California sales tax is in addition to the above stated fees
and expenses and will. be added to all ill-progress and final
billings should client desire ownership of the designs and
drawings.
Until which time client provides written. notification to SPIN
requesting ownership of all designs and drawings, ownership
and title of all drawings and artwork, including all vreliminw-y
concepts and visual presentations, generated in the development
of the final design remains with SPIN at all times.
C�
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (32 of 47)
CONSULTANT SCOPE OF WORK SUMMARY
Endres Ware
Fee total
Deliverables summary
I . 30% structural CD package
2. 30% cost projection and value engineering
3. 30% outline specifications and project manual
4. 60% structural CD package
5. 60% cost projection and bid schedule
6. 90% structural CD package
7. 90% cost projection and bid schedule
8. 90% updated specifications and project manual
9. 100% cost projection and bid schedule
10. 100% CD package
Meeting summary
I , Project Kick -off
2. City staff review of 90% CD
3. Team meetings as needed
$21,625
Dublin BART Corridor Enhancements
Combined Scope of Work 62112007 Page (33 of 47)
WEST DUBLIN BART STATION CORRIDOR ENHANCEMENTS PROPOSAL
SCOPE OF SERVICES: STRUCTURAL DESIGN
Itemized Task and Fee Summary . '
Task
hrs Architect/Engineer hrs Tech Office hrs Drafting Sub -Total
$ 140 $ 125, $ 80
SCHEMATIC DESIGN SERVICES
Task 1
30% Construction Documents
1.2
Review Existing Materials
Endres Ware
2
$
280
2
$
250
2
$
160
$
690
1.3
Field Investigation
Endres Ware
3
$
420
3
$
375
$
-
$
795
1.4
Prepare Structural Plans
Endres Ware
4
$
560
4
$
500
8
$
640
$
1,700
1.6
Prepare and Submit Design Review (30% CD) Package
Endres Ware
2
$
280
4
$
500
4
$
320
$
1,100
1.7
Initial Cost Projection and Value Engineering Review
Endres Ware
4
$
560
4
$
500
0
$
-
$
1,060
*
Client Review Period
Client
$
$
$
$
Sub -Total
$
4,655
CONSTRUCTION DOCUMENTS
Task 2
60% Construction Documents
2,1
Prepare Structural Plans
Endres Ware
8
$
1,120
8
$
1,000
8
$
640
$
2,760
2.2
Outline Specifications / Project Manual
Endres Ware
2
$
280
8
$
1,000
D
$
-
$
1,280
2.3
Cost Projection / Bid Schedule
Endres Ware
2
$
280
4
$
500
0
$
-
$
780
2.4
In house Plan Check
Endres Ware
2
$
280
0
$
2
$
160
$
440
2.5
Submit 60% Construction Documents Package (1)
Endres Ware
2
$
280
4
$
SOD
4
$
320
$
1,100
•
Client Review Period
Client
Sub -Total
$
6,360
Task 3
90% Construction DocumentS
3.1
Prepare Structural Plans
Endres Ware
4
$
560
4
$
500
8
$
640
$
1,700
3.2
Updated Specifications /Project Manual
Endres Ware
4
$
560
4
$
500
0
$
-
$
1,060
3.3
Updated Cost Projection / Bid Schedule
Endres Ware
2
$
280
4
$
500
0
$
-
$
780
3.4
In house Plan Check
Endres Ware
2
$
280
0
$
4
$
320
$
600
3.5
Submit 90% Construction Documents Package (1)
Endres Ware
2
$
280
4
$
500
8
$
640
$
1,420
3.6
Client Review Period
Client
'r
Documents Review Meeting w/ Client
Endres Ware
3
$
420
$
$
$
420
Sub -Total
$
5.980
Task 4
100% Construction Documents / Bid Set
4.1
Finalize all plans and specifications
Endres Ware
2
$
280
4
$
500
8
$ '
640
$
1,420
4,2
Finalize Cost Projection / Bid Schedule
Endres Ware
4
$
560
4
$
500
0
$
-
$
1,060
43
Submit 100% Construction Documents Package (1)
Endres Ware
2
$
280
2
$
250
4
$
320
$
850
Sub -Total
$
3,330
$ 20,325
Subtotal Endres Ware LABOR $20,325
Direct Costs / Reimbursable Expenses (F.B.D.) $1,300
TOTAL Endres Ware $21,625
Dublin BART Corridor Enhancements
Combined Scope of Work 6/212007 Page (34 of 47)
NOTES:
Submittals includes one (1) full size copy and one (1) half size copy of drawings and one (1) copy of Specifications /Project Manual
1) and electronic copies as required.
2) Reimbursable.Expenses see attached summary.
SERVICES TO BE PROVIDED BY OTHERS:
I . CADD drawings of all ensting or proposed base structures.
2. Materials testing and inspection services.
3. Geotechnical services.
4, Owner Supplied Data Coordination.
5. Ovil Design.
6. Environmental Studies and Reports.
7. Detailed Cost Estimating.
8. On -Site Full Time Project Representation,
9. Record or As -Built Drawings.
10. Landscape Architectural design.
11, Flood Control,
Dublin BART Corridor Enhancements
Combined Scope of Work 6212007 Page (35 of 47)
Base fee total $6,650
Optional task fee $15,000
Deliverables summary
I . Signed -off, completed notice of CEQA Categorical Exemption filed with County Clerk and State Clearinghouse
2. (Optional, only if necessary) Initial Study / Mitigated Negative Declaration
Meeting summary
I , Project Kick -off
2. City staff meeting to review revised concept alternatives
3. City staff meeting to review Draft Design
4. City Council Presentation of Draft Design
5. City staff meeting to review Final Design
6. Team. meetings as needed
LEI
AP 85'
March 26, 2007
Aditya Advani
Royston Hanamoto Alley & Abey
323 Geary Street, Suite 602
San Francisco, CA 94102
RE: EAST AND WEST DUBLIN BART STATION CORRIDOR
ENHANCEMENT PROJECT
Dear Aditya:
Thank you for contacting me last week. As you requested, David J, Powers & Associates (DJPA) is pleased to provide you -with this scope
of work to prepare the environmental document necessary to satisfy the requirements of the California Environmental Quality Act
(CEQA) for the East and West Dublin BART Corridor Enhancement Project. Please also find enclosed the following: our company
profile, staff resumes, references, and a charge rate schedule.
It is our understanding that the project consists of transportation enhancements on two transit corridors: the East Dublin BART Station
corridor and the West Dublin BART Station corridor. Overall, the two projects will provide a variety of transportation mode
improvements, including enhancements to pedestrian, transit, and bicycle facilities. In addition, streetscape improvements will be made to
Dublin Boulevard in order to enhance and strengthen the design in accordance with the City of Dublin Streetscape Master Flan.
The attached scope of work is based upon a review of the information you provided, a conversation with City staff, and DJPA's
experience on projects of similar magnitude in the area. Please do not hesitate to call, should you have any questions regarding this
proposal or if there is any additional information you need. I will send an original to follow in the mail. Thank you again for considering us
for this work, and we look forward to working with you.
Sincerely,
John Schwarz
Principal Project Manager
/attachment
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (37 of 47)
SCOPE OF WORK
Based on the information we have at this time, David J. Powers & Associates (DJPA) anticipates that the proposed transportation mode
enhancements to the East Dublin and West Dublin BART Station corridors will qualify for a Categorical Exemption (Cat Ex) under the
California Environmental Quality Act (CEQA) and under Sections 15301 and 15304 of the CEQA Guidelines.
Therefore, DJPA.proposes to prepare and file the CEQA Notice of Exemption. DJPA also proposes to coordinate the processing of the
Cat Ex with City staff and the project team. The assumptions and specific tasks included in this scope of work are described below.
ASSUMPTIONS
This scope of work includes the following assumptions:
• The proposed enhancements will not result in any significant traffic or circulation impacts.
• The proposed enhancements will not result in any significant impacts to the historic integrity of any structures along the alignment.
• All work to comply with the National Environmental Policy Act (NEPA) will be completed by Caltrans staff.
• Because no work will occur within any channel, regulatory permits will not be necessary from the U.S. Army Corps of Engineers
(Corps), the Regional Water Quality Control Board (RWQCB), and the California Department of Fish and Game,
SCOPE OF WORK
DJPA proposes to prepare and file the CEQA Notice of Exemption. DJPA also proposes to coordinate the processing of the Cat Ex with
City staff and the project team. Based upon the assumptions listed above, it is anticipated that this scope of work will include the following
tasks.
1.0 Meetings /Coordination
DJPA will conduct a site visit to evaluate and document the existing project site conditions and verify the project's
eligibility for a Cat Ex under CEQA. DJPA will also attend a project kick -off meeting with the project team, if
requested. DJPA will attend up to three (3) additional meetings with the project design team and /or City staff. DJPA
will also prepare for and attend a community information meeting, if requested.
2.0 Preparation of Categorical Exemption
As described above, this scope assumes that the proposed transportation mode improvements will qualify for a Cat Ex under CEQA.
DJPA proposes to complete the Notice of Exemption and to coordinate the completion and sign -off of the Cat Ex with the City staff.
DJPA will also file the Cat Ex form with the County Clerk and the State Clearinghouse if requested by the City staff.
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (38 of 47)
Optional Task 3.0 Preparation of IS/MND CEQA Document
In the event that potentially significant impacts are identified as part of the technical analyses completed under separate contract directly for
the project design team (i.e., archaeological or hazardous materials analyses), or if the City requests, DJPA could prepare an Initial
Study/Mitigated Negative Declaration (IS/MND), which would be consistent with the CEQA Guidelines. The IS /MND would describe
the existing environmental setting and include the CEQA Checklist. An analysis of the potential impacts resulting from the proposed
project would be included in the IS/MND. Mitigation measures would be identified to reduce impacts to a less than significant level.
(It is expected that the proposed project would be eligible for a Mitigated. Negative Declaration under CEQA, assuming that no
environmental impacts, which cannot be mitigated to a less than significant level by measures included in the project, are identified. In the
event that the Initial Study identifies significant impacts of the project that cannot be mitigated to a less than significant level, an EIR would
be required. Preparation of an EIR is not included as part of this optional task; however, an EIR could be prepared as an additional
service.)
The main environmental issues anticipated to be addressed in the IS/MND would include: land use compatibility and right -of -way
acquisition, transportation and circulation, cultural resources, geology and soils, drainage and water quality, hazardous materials, visual and
aesthetics, and short -term construction (i.e., dust, noise and vibration) impacts.
COST ESTIMATE
Based on our understanding of the project to -date and the assumptions listed above, the cost to coordinate the completion of the Cat Ex
CEQA documentation for this project is estimated not to exceed $6,650.
Please note that the cost estimate shown below is a not -to- exceed amount for all tasks combined. DJPA will complete the work outlined
for the not -to- exceed total cost above. Within this not -to- exceed total, actual amounts spent on individual tasks may be more or less
than the estimates. If we can complete the environmental review for this project for less than the total budget, you will only be billed for
actual time spent and work completed,
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (39 of 47)
All cost estimates below are based on Principal -level staff involvement, at a rate of $205/hour, in accordance with the attached charge rate
schedule.
David 1. Powers & Associates Staff Time
Task 1.0 Meetings /Coordination (approx. 22 hours Principal time) $ 4,510
Task 2.0 Completion of Cat Ex Form (approx. 8 hours Principal time) $ 1,640
Ex erases
Reproduction,. Graphics, Maps & Mileage $500.
ESTiMATF,D TOTAL
Optional Task
Task 3.0 Preparation of IS /MND (approximately65hours Principal time) $13,325
Expenses $1,675
Optional Task Subtotal $15,000
TOTAL WITH OPTIONAL TASK $21,650
Our invoices will be submitted on a monthly basis and are payable upon receipt. In the event that the project description changes
substantially, and /or it is determined that additional technical analysis is necessary, our agreement would be revised accordingly.
If this proposal is acceptable to you, it can be attached as a scope of work to your standard subconsultant agreement or a signed copy will
serve as our authorization to initiate our work.
SCOPE OF WORK FOR
EAST & WEST DUBLIN BART STATION CORRIDOR ENHANCEMENT PROJECT
APPROVED AND AUTHORIZED BY:
Authorized to execute agreements for:
Royston Hanamoto Alley & Abey
(typed name)
(date)
Dublin BART Corridor Enhancements'
Combined Scope of Work 6/21/2007 Page (40 of 47)
CONSULTANT SCOPE OF WORK SUMMARY
..Geocon .:
SCOPE OF SERVICES
We propose to perform research to estimate the existing potential for impacts to the Site (i.e., levels of hazardous materials/wastes
warranting regulatory cleanup action) from the presence of hazardous materials /wastes on, or within, the vicinity of the Site. For the
purposes of this Phase I ESA, the "vicinity" of the Site is defined as properties located within A -mile of the Site. The guidelines used for
the definition of hazardous materials/wastes are presented in the California Code of Regulations, Title 22, The Phase I ESA will be
performed in general accordance vvith American Society for Testing and' Materials (ASTM) Designation E 1527 -00 Standard Practice for
Environmental Site Assessments: Phase l Environmental Site Assessment Process.
The scope of services for the Phase I ESA is presented as follows.
Perform a reconnaissance of the Site to assess for the presence, or make visual observations of indicators of the potential existing presence, of
hazardous materials, hazardous wastes, or soil and /or groundwater impacts on the Site. These indicators include, but are not limited to, 55- gallon
drums, underground and aboveground storage tanks, chemical containers, waste storage and disposal areas, industrial facilities, discolored surficial
soils, electrical transformers that may contain polychlorinated biphenyls (PCBs), and areas conspicuously absent of vegetation. Client would be
responsible for providing us with a site plan clearly depicting the site boundaries and building locations Client would also be responsible for obtaining
permission to enter the Site prior to our visit If access is unavailable to any portions of the Site, our ability to complete the assessment described
herein may be hindered. Provisions for a survey of wetlands delineation, asbestos, lead -based paint, lead in drinking water, radon gas, and methane
gas are not provided in this scope of services.
• Perform a visual survey of the adjacent properties from the Site and from public thoroughfares to observe general types of land use surrounding the
Site,
• Review the Standard Environmental Records Sources: Federal and State referenced in American Society for Testing and Materials (ASTM)
Designation E 1527 -00 Standard Practice for Environmental Site Assessments: Phase /Environmental Site Assessment Processto obtain information
regarding the potential presence of hazardous materials /wastes on the Site or on properties located within the approximate minimum search
distance specked for each source.
• Review reasonably ascertainable regulatory agency files for the Site and /or properties in the vicinity of the Site whose environmental
conditions might potentially impact the Site. The sources for these files may include the City of Dublin Fire Department, Alameda
County Public Works, the California Department of Toxic Substance Control (DTSC), and the San Francisco Bay Regional Water
Quality Control Board (SFB- RWQCB),
• Review EDR Sanborn, Inc. Fire Insurance Maps for the Site (if available). The EDR Sanborn Fire Insurance Maps would be reviewed
to obtain information concerning the historical uses of the Site and the potential presence of underground storage tanks on the Site.
• Review pertinent and reasonably ascertainable information sources to evaluate physiographic, geologic, and hydrogeologic conditions
in the vicinity of the Site.
• Review documents provided by Client at Client's discretion. Potentially useful documents may include geotechnical, geologic, and
environmental reports, Site plans, plot plans, and correspondence with regulatory agencies,
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (42 of 47)
• Review U.S. Geological Survey (USGS) topographic maps to obtain information relative to the topography of the Site and previous
development and uses of the Site and properties located in the vicinity of the Site.
• Review recorded land title records for the Site to attempt to identify past or present owners whose name (e.g., XYZ Chemical
Corporation) implies that those entities may have used, generated, stored, or disposed of hazardous materials /wastes onsite. Title
information dating back at least 50 years should be obtained from a title compaM by Client at Client's discretion and expense.
• Conduct interviews by telephone or in writing with present and past tenants /owners of the Site to evaluate if present or past
occupants have used, generated, stored, or disposed of hazardous materials /wastes onsite. The names and telephone numbers of
the contacts for the above interviews are to be provided by Client.
• Prepare a report summarizing the findings of the ESA which will qualitatively describe the potential for environmental impairment of
the Site. If necessary, the report will also provide recommendations for additional environmental services,
Ics
The fee is valid for a period of 60 days from the date of this Proposal. The fee includes the submittal of a draft report, and up to five
copies of the final report. The above fee is based upon the anticipation that it will be necessary to perform ten or less file reviews for the
ESA. Should the review of a greater number of files be deemed necessary during the research phase of the ESA, the Client would be
contacted and apprised of the additional fees.
Consultation services rendered after the issuance of the report and /or charges required for reviewing and copying regulatory records would be billed on a
"time and materials" basis and would be additive to the proposed fee. If unforeseen conditions are encountered, or if we experience delays or circumstances
beyond our control, we will notify you immediately to discuss modifications to the scope of services and /or project fees.
We vAII commence with the scope of services outlined herein upon receipt of your written authorization; however, any services provided by
Geocon will be pursuant to Geocon's Terms and Conditions for Performance of Services and 2006 Schedule of Fees for Environmental
Services until or unless a mutually agreed upon, negotiated contract is finalized.
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (43 of 47)
COST ESTIMATE
Dublin E &W BART Corridor Enhancement
East Segment
Subtotal Geocon Labor. $6,208.81
Subtotal ODCs: $1,121.25
TOTAL ESTIMATE: $7,330
COST ESTIMATE
Dublin E &W BART Corridor Enhancement
West Segment
Geocon Staff
Geocon Labor Subtotals
o
3
=
c
H
°
E
g
N
Y
TASK ITEM
H
TASK ITEM
Project ManagementlReview
1.0
1 0.0
0.0
0.0
0.0
0.0
0.0
0.0
1.0
$157.41
Site Recon
1.0
0.0
0.0
0.0
0.0
0.0
1 0.0
0.0
" 1.0
$157.41
Site Recon
0.0
8.0
0.0
D.0
0.0
0.0
0.0
0.0
8.0
$760.32
Agency File Review
0.0
10. 0
0.0
0.0
0.0
0.0
0.0
0.0
10.0
$950.40
11.0
6.0
0,0
040
0.0
060
0.0
0.0
6.0
$57024
0. 0
660
0.0
0.0
0.0
0.0
010
0.0
6.0
$570.24
Air Photo Review
010
4.0
0.0
0.0
0.0
0.0
0.0
0.0
4.0
$380.16
0.0
600
0.0
0.0
0.0
0.0
0.0
0.0
6.0
$570.24
Historical Research
0D
6.0
0.0
040
0.0
0.0
0.0
0.0
6.0
$570.24
0.0
6.0 1
0.0 1
0.0
0.0
0.0
0.0
0.0
6.0
$570.24
Reporting
0.0
1240 J
2.0
2.0
1 4.0
4.0
2.0
2.0
26.0
$2,594.32
0.0
16.0
2.0
2.0
6.0
6.0
2.0
.2.0
38.0
$3,39028
Total Hours:
1.0 44.0 2.0 2.0 6.0 610 2.0 2.0
65.0 $6,208.81
Hourly Rate:
$15741 $95.04 $95.78 $90.59 $89.10 $118.80 $69.80 $54.95
Total Hours X Hourly Rate:
$157.41 $4,181,76 $191.56 $18118 $534.60 $712.80 $139.60 $109.90
Subtotal Geocon Labor. $6,208.81
Subtotal ODCs: $1,121.25
TOTAL ESTIMATE: $7,330
COST ESTIMATE
Dublin E &W BART Corridor Enhancement
West Segment
Subtotal Geocon Labor: $6,032.69
Subtotal ODCs: $1,071,25
TOTAL ESTIMATE: $6,104
Dublin BART Corridor Enhancements
Combined Scope of Work 6/212007 Page (44 of 47)
Geocon Staff
Geocon Labor Subtotals
o
3
c
°
E
cE
N
Y
TASK ITEM
H
Project ManagemenHReview
1.0
1 0.0
0.0
0.0
0.0
0.0
0.0
0.0
1.0
$157.41
Site Recon
0.0
8.0
0.0
D.0
0.0
0.0
0.0
0.0
8.0
$760.32
Agency File Review
11.0
6.0
0,0
040
0.0
060
0.0
0.0
6.0
$57024
Air Photo Review
010
4.0
0.0
0.0
0.0
0.0
0.0
0.0
4.0
$380.16
Historical Research
0D
6.0
0.0
040
0.0
0.0
0.0
0.0
6.0
$570.24
Reporting
0.0
1240 J
2.0
2.0
1 4.0
4.0
2.0
2.0
26.0
$2,594.32
Total Hours:
1.0 38.0 2.0 2.0 4.0 4.0 2.0 2.0
53.0 $5,032.69
Hourly Rate:
$157.41 $95.04 $95.78 $90.59 $89.10 $118.80 $69,80 $54.95
Total Hours X Houd Rate:
$157.41 $3,421.44 $191.56 $181.18 $356.40 $475.20 $139.60 $109.90
Subtotal Geocon Labor: $6,032.69
Subtotal ODCs: $1,071,25
TOTAL ESTIMATE: $6,104
Dublin BART Corridor Enhancements
Combined Scope of Work 6/212007 Page (44 of 47)
April 3, 2007
Mr. John Schwarz
DAVID J. POWERS & ASSOCIATES, INC.
1885 The Alameda, Suite 204
San Jose, CA 95126
Re: Cultural Resources Compliance Services — Caltrans Section 106 Requirements East and West Dublin BART Station Corridor
Enhancement Projects City of Dublin, Alameda County
Dear Mr. Schwarz,
Please let this letter stand as a Scope and Cost Estimate to provide cultural resources assistance on a "phased" basis to help the City of
Dublin meet Caltrans requirements to complete Section 106 compliance for the East and West Dublin BART Station Corridor
Enhancement Projects. A phased approach is suggested due to the uncertainty of the extent of the Caltrans work.
The scope of work consists of completing the archaeological compliance requirements required by Caltrans District 04 Local Assistance to
qualify the project for grant funding administered by Caltrans and the Federal Highway Administration (FHWA). The goal of the proposed
cultural resources work is to meet the requirements for cultural resources pursuant to the Programmatic Agreement Among the Federal
Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Office and the California
Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the
Administration of the Federal -Aid Highway Program in California effective January 1, 2004.
A review of the project by Caltrans Archaeologist Brett Rushing (Memo to Joann Cullom, Branch Chief, Local Assistance from Jennifer
Darcangelo, Office Chief, Office of Cultural Resource Studies dated February 20, 2007) notes that Caltrans will require an archaeological
site records search and mapping of all archaeological sites on a USGS topographic map for review based on a project description sent to
them in the past. Their analysis of the project suggests that it may be "screenable" under Attachment 2 of the 2004 PA.
Phase I will consist of consulting with the City and Caltrans and setting the Area of Potential Effects (APE). The APE has not yet been
officially delineated and it must be set by the lead agency and Caltrans and accepted and signed by Caltrans. I It is anticipated that one
meeting with Caltrans may be necessary to set the APE, complete the figure(s) and present it to Caltrans for signature. The APE
boundary will then be used to develop the literature search.
Other Phase I services will include the literature search requested by Caltrans, mapping site locations and sensitive areas on the
appropriate USGS topographic maps, copying of any site forms to accompany the map(s) and a memo transmitting the results of the
search. In addition, I have also included the cost for a follow -up meeting to discuss the search results as Caltrans indicates that additional
work could be necessary depending on the results of the search.
All personnel assigned to the project will meet the minimum professional qualifications in the Caltrans Guide to Consultants, All project.
personnel are experienced with Caltrans local assistance requirements due to previous project experience with various districts statewide
including District 4. Dr. Colin I. Busby will be the designated contact at Basin Research Associates.
The project schedule will be agreed to on a mutual basis — a minimum of 8 weeks is anticipated due to APE map review and the
estimated search time of 3 weeks at the California Historical Resources Information System.
I have attached an estimated cost for Phase I along with a contingency budget to complete a formal Archaeological Survey Report (ASR)
and Historic Properties Survey Report (HPSR) should Caltrans require this once the literature search results are available. I have dropped
the Historic Resources Evaluation Report since the Caltrans PES does not appear to require one. If I can provide any further information,
please don't hesitate to contact me.
Sincerely yours, BASIN RESEARCH ASSOCIATES, INC.,
Colin I. Busby, Ph.D., RPA Principal
CIB /dg
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (46 of 47)
Enclosures
I . For cultural resources, two certified APES are usually required - archaeological and architectural. The archaeological APE is generally
the proposed project area while the architectural APE includes structures within the project area plus any structures adjacent to the
project area back to the rear property line, The PES suggests that an Architectural APE is not required. The Programmatic Agreement
(2004) requires that any APE only be approved by Caltrans,
Dublin BART Corridor Enhancements
Combined Scope of Work 6/21/2007 Page (47 of 47)