HomeMy WebLinkAboutItem 5.2 SwimCtrSnackBar
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 11, 1994
Request from Dublin swim Team Parent's
Committee to build a snack bar at the
Dublin swim Center.
Report by Diane Lowart, Recreation Director
~snack Bar Proposal
1. Consider request to construct a snack
bar by the Dublin Swim Team Parent's
Committee subject to approval from the
Dublin Unified School District.
2. upon approval from the School District,
authorize an additional appropriation
from the contingent Reserve in an
amount not to exceed $2,100.
Approximate cost to city: $1,700 - $2,100
PluS administrative costs associated with
coordinating the project and construction.
DESCRIPTION : One of the summer aquatics programs sponsored
by the city's Recreation Department is a recreational swim team for
youth ages 5-18. The Dublin IIGreen Gatorsll participate in the
Tri-Valley Swim League and registration for the current season has
reached an all time high of 110 swimmers.
SUBJECT :
EXHIBITS ATTACHED :
RECOMMENDATION ~
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FINANCIAL STATEMENT
As with other youth sports activities, parent participation in the
swim team is essential for a successful program. Parents assist with
the operation of both home and away swim meets by serving as
scorekeepers, stroke and turn judges, starters, timers and runners.
In addition, at home swim meets the host team is expected to operate
a snack bar so the parents also coordinate the operation of a snack
bar for home swim meets.
In addition to parent assistance at swim meets, swim Team parent
volunteers operate a snack bar at the Dublin Swim Center during summer
recreational swimming. As there is not a separate building for the
snack bar, snacks are sold from a table on the pool deck and sodas are
available from a machine. The parents purchase the supplies and staff
the snack bar and the revenue generated from sales at the snack bar is
typically used for swim team family activities and end-of-the-season
awards.
During the past season, the parents organized the Dublin swim Team
Parents' Committee with elected officers and bylaws. The committee is
pursuing non-profit status and one of their goals is to generate funds
to help offset the city's cost of the swim team program. Attached is
a proposal from the Committee to build a free standing snack bar at
the Dublin swim center. As stated in the proposal, the expanded snack
bar facility would enable the parents to concentrate on generating the
funds needed to strengthen the swim team program. Distribution of the
proceeds from the snack bar would be agreed upon between the Parents'
Committee and the city prior to the beginning of each season.
The approximate cost of the project excluding the foundation is $1,500
and the parents plan to use volunteer labor to construct the building.
The estimated cost to the city to construct a concrete foundation and
walkway is $1,700 $2,100. As funds were not budgeted for this
project in the Fiscal Year 1994-95, a transfer from the Contingent
Reserve would be necessary should the city Council approve the
project.
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CITY CLERK
FILE~
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The Parks and Recreation commission considered the
Dublin swim Team Parent's Committee at their June
After a review of the preliminary plans for
Commission was in favor of granting permission
snackbar.
request from the
14, 1994 meeting.
the snackbar, the
to construct the
staff has reviewed the preliminary plans for the snackbar and
believes that the construction of the snackbar can be accomplished by
parent's Committee volunteers.
The city has previously approved similar volunteer projects with the
Dublin-San Ramon Lions Club (handicapped playground) and Dublin Little
League (scorebooths and batting cages). In the case of these
projects, the city entered into a wrltten agreement with the groups
which outlined the responsibilities of each party. However, as the
Dublin Swim Team Parent's Committee consists of a group of parent
volunteers who are not a recognized non-profit organization, it is not
possible to enter into an agreement of this nature.
If the city council is in favor of pursuing the construction of the
snack bar using parent volunteers, the city could sponsor the project
utilizing the labor and materials supplied by the parent volunteers.
Upon completion, the City would accept the improvements as a gift. In
order to limit the liability to the cit~, each volunteer would be
required to sign a volunteer Liability Walver and Release Form.
It should be noted that the City of Dublin does not own the property
on which the swimming pool and bathhouse are located. This property
is owned by the Dublin Unified School District and, per the original
agreement dated March 21, 1972 between the Amador Valley Joint union
High school District and the Dublin-San Ramon Services District, any
improvements installed on the premises must be approved by the School
District's Board of Trustees. The interests of this agreement were
subsequently assigned to the city of Dublin in 1988 and to the Dublin
Unified School District at the time of unification. Consequently it
will be necessary to obtain School District approval prior to
commencing with construction.
Staff would recommend that the city council take the following action:
1. consider the request to approve construction of a snack bar
at the Dublin swim Center by the Dublin swim Team Parent's
committee subject to approval from the Dublin Unified School
District.
2. Upon approval from the School District, authorize an
additional appropriation from the Contingent Reserve not to
exceed $2,100 for the construction of the foundation and
walkways.
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DUBLIN SWIM CENTER
SNACK BAR PROPOSAL
The Dublin Swim Team Parents' Committee respectively submits the following proposal for the
consttuction of a free standing snack bar at the Dublin Swim Center.
The Parents' Committee's primary fimction is fund raising for the ongoing financial needs of the
summer swim team. The recreation director and Parents' Committee will come to an agreement in
writing prior to each season as to the dis1ribution of proceeds.
The snack bar will be located in one of two area:
1. To the left of the dOO1way as you exit the swim center building into the pool area. This
location will require minimal work for the fowulation.
2. To the right of the doorway as you exit the swim center building to the pool area. The
grass area closest to the main building and adjacent to the pwnp room. This location will
require a concrete foundation. The Parents' Committee will need the city to pay for
the construction of the foundation in this location.
The approximate cost of this project excluding the foundation and using volunteer labor will be
$1,500 (see attached list of materials).
The snack bar will be staffed by parent volunteers for the Dublin Swim Team. The approximate
dates and time of operation are as follows:
Dates . The first week in June through the second week in August.
Times - 1:00pm-5:00ptn, Monday through Sunday during open swim.
7 :OOam-l :OOpm, Saturday during home swim meets.
We would like to begin consttuction on this project as soon as possible. This expanded snack bar
facility will enable us to concentrate on generating the funds needed to strengthen the swim team
program. Our goal is to provide a well organized program for our children to learn, grow and
cultivate a sense of pride in our community.
Looking forward to your timely response.
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i}D~I~1~J'.-~ST ,~!Jl.~~:r..S.;]~L
KE:>i HI:\SHAW
REGIOl'\AL CHEF
4637 CHABOT DRI\'E
SUITE 104
PLEAS.-\:>iTO:-i, c.\
94588
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Hl'NGRVHlJNTER' .\10\ ':>;T.\I:>; liCK'S
C.J.R\"ERS
('IIJ) 847.]'772
(o!IJ) $47.1779 FA>:
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DUBLIN GREEN GATORS
SNACK BAR MATERIALS LIST
2X4X8 FIR STUDS 90 @ 2.14=192.60
2X4X10 FIR 4 @ 4.00=16.00
2X6X12 FIR 9 @ 7.20=64.80
2X6X16 FIR 1 @ 13.76
2X4X8 PRES. TREAT. FIR 5 @ 3.46=17.30
2X4X12 PRES. TREAT. FIR 1 @ 5.20
3/4 CDX PLYWOOD 1 @ 15.49
1/2 CDX PLYWOOD 8 @ 9.95=79.60
T1-11 CLADWOOD SIDING 14 @ 12.69=177.66
1/8 NON-PERF. HARDBOARD 1 @ 4.40
1/2 PARTICLE BOARD 1 @ 8.29
1/2 SHEETROCK 13 @ 2.39=31.07
1X6 SHELF BOARD 2 @ 7.72=15.44
36IN EXT. PREHUNG DOOR 1 @ 78.27
BEVEL CASING DOOR SET 2 @ 10.41=20.82
ROOF VENTS 2 @ 7.59=15.18
DOOR LOCK SET 1 @ 16.46
BARREL BOLT LATCHES 4 @ 2.81=11.24
FLUSH MOUNT HINGES 4 @ 3.00=12.00
30IN SHELF STANDARDS 4 @ 2.65=10.60
12IN SHELF BRACKETS 8 @ 1.56=12.48
H-1 FRAMING CLIPS 18 @ .49=8.82
ROOF CEMENT GAL. 1 @ 4.49
ASFALT ROOF SHINGLES 4@ 6.45=25.80
15LB. ROOFING FELT 1 @ 8.90
ROOFING NAILS 1 @ 4.04
80 V.C. NAILS 2 @ .59=1.18
16D V.C. NAILS 1 @ 2.74
5/16 LEAD ANCHORS 25 @ .32=8.00
5/16 X 2 1/2 LAG BOLTS 25 @ .20=5.00
40 SHEETROCK NAILS 2 @ .98=1.96
SHEETROCK MUD 1 @ 4.68
SHEETROCK TAPE 1 @ 2.69
30INX8FT COUNTERTOP 1 @ 29.90
48IN FLORESCENT FIXTURES 4 @ 18.90=75.62
48IN FLORESCENT BULBS 8 @ .89=7.12
CONST. ADHESIVE 1 @ 1.29
6FT METAL STORAGE RACK 1 @ 20.00
PRIMER, INTERIOR 2 @ 5.96=11.92
PRIMER, EXTERIOR 2 @ 12.94=25.88
PAINT THINNER GAL. 1 @ 4.96
PAINT, INTERIOR S.G. 2 @ 12.46=24.92
PAINT, EXTERIOR 3 @ 12.56=37.68
SINK, S.S. SINGLE BOWL 1 @ 47.91
FAUCET, KITCKEN 1 @ 28.92
7/8 COUNTER EDGE 3 @ 4.87=14.61
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4/26/94
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G.F.C.I. DUPLEX OUTLETS 2 @ 7.49=14.98
2 OUTLET BOX 1 @ .99
2 OUTLER COVER 1 @ .90
1 OUTLET BOX 8 @ .17
1 OUTLET COVER 6 @ .17
LIGHT SWITCH 1 @ .59
DUPLEX RECEPTICLE 7 @ .42=2.94
12/2 ROMEX 1 @ 22.91
1/2 WIRE ARMOR 30 @ .25=7.50
14GA. WIRE 120 @ .05=6.00
SINK DRAIN S.S. 1 @ 4.11
SINK P-TRAP 1 @ 1.21
SINK FLANGE 4 @ 1.46
1/2PX3/8C ANGLE VALVE 2 @ 4.59
1/2PX3/8CX12IN. SUPPLY LINE 2 @ 2.89=5.78
1/2 GALV. PIPE AND FITTINGS 20.00
DRAIN PIPE AND FITTINGS 30.00
SUB TOTAL: 1,366.61
TAX: 112.75
TOTAL: 1,479.36
ALL PRICES QUOTED ARE FROM HOME DEPOT PLEASANTON
DELIVERY TO DUBLIN SWIM CENTER IS AVAILABLE
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