HomeMy WebLinkAboutItem 8.3 Pks&RecDeptNameChng
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SUBJECT
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 12, 1994
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Parks & Recreation Commission/Recreation
Department Name Change
Report By Diane Lowart, Recreation Director
A. ~urnrnary of Department Names
B.~esolution Adopting Bylaws and Rules of
Procedure for the Parks and Community
Services Commission and Rescinding
Resolution No. 137-92
EXHIBITS ATTACHED
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RECOMMENDATION ~
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FINANCIAL STATEMENT
1. Approve Commission and Department Name
Change
2. Adopt Resolution
Minor costs associated with changing city
letterhead, business cards, etc. to reflect
name change
DESCRIPTION
Council and given
on potential name
accurately reflect
Department".
: One of the 1994 Goals adopted by the City
a medium priority was to "Report to the city council
changes for the Recreation Department to more
programs and services administered by the
BACKGROUND:
When the Recreation Department was initially established in 1984, the
following services were provided:
1) management of the Shannon Community Center as the
primary recreational facility in which to house
services for pre-school through adult
2) provision of summer and after school on-site day care
for K-6 (2 sites)
3) joint use facility agreements with the Murray School
District and Dublin High School for utilization for
children's and adult classes
4) establishment of public information and referral
services for the community
5) participation in the Camp Parks Gymnasium Consortium
6) sponsorShip of st. Patrick's Day Celebration
Today, ten years later, the Department provides the following
services:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
management of Shannon community Center, Dublin Senior
Center and Dublin Swim Center
scheduling of aforementioned Centers, Dublin Sports
Grounds and School District athletic fields and
gymnasiums
park and recreation facility development and oversight
summer and afterschool playground programs (3 sites)
and summer day camp
preschool classes and summer day camp
teen programs
youth and adult sports programs
City-wide special' events (6 per year)
senior programs and services
leisure enrichment classes
aquatics programs
pUblic information
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ITEM NO.
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Parks and Recreation commission
COPIES TO:
CITY CLERK
FILE~
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In addition to the aforementioned recreation programs and services,
Department Staff is responsible for oversight and supervision of the
following budget activities:
1) Librarv Services - this entails coordination of the contract
for additional city funded hours at the Dublin Branch of the
Alameda County Library, advance planning for future library
facilities and Staff representation on the County
Library/City liaison committee.
2)
entails Staff support to the
coordination of exhibitions of
Center, preparation of contract
oversight of "Art in the Parks"
cultural Activities this
Dublin Fine Arts Foundation,
artworks at the Dublin Civic
agreements with artists, and
program.
3) Heritage Center - this entails planning and supervision of
programs and activities at the Heritage Center, scheduling
use of the Heritage Center, staff support to the new
Heritage Center Advisory Committee and coordination of the
renovation of the Heritage Center.
4)
Dublin Cemeterv this entails coordination
services for the Dublin cemetery and maintenance
records for the Cemetery.
of burial
of burial
DISCUSSION:
As the responsibilities of Recreation Department Staff has expanded
over the years, it has become apparent that the title of Recreation
Department is no longer representative of the services administered
by the Department. One of the main factors behind the name change is
to make it clearer to the pUblic as to the services offered by the
Department. For example when someone has an inquiry about a city park
or facility, it is not always clear which City Department handles
these facilities. Likewise, when someone calls to schedule burial
services, it is awkward to direct them to the Recreation Department.
Attached in Exhibit A is a summary of Department Names obtained
through the 1993-94 California Park and Recreation Society Directory.
The most commonly used Department Names are as follows:
1) Parks & Recreation - 109
2) Recreation & Parks - 68
3) Community Services - 65
4) Recreation - 52
5) Recreation & community Services - 18
6) Parks & Community services - 11
7) Parks, Recreation & Community services - 11
"Parks and Recreation" continues to be the most common name for
departments in California. However, the trend over the past several
years has been towards "Community services" Departments. This is
most certainly a result of the diversified services that are now being
administered under the umbrella of I1parks and Recreation" departments.
Given the diversity of programs and services presently being
administered by Recreation Department staff, and the Department's
responsibility for park and recreation facility planning and
supervision, it is recommendation of Staff and the Parks and
Recreation Commission that the Department name be changed to Parks and
Community Services. In addition, it is Staff's recommendation that
the Commission name be changed to Parks and community services as
well.
staff has revised the commission Bylaws and Rules of Procedure to
reflect the name change and prepared a Resolution revising said
Bylaws. It is, therefore, recommended that the City Council take the
following action:
1. Approve Commission and Department Name Change
2. Adopt Attached Resolution
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EXI1IBIT A
SUMMARY OF DEPARTMENT NAMES
Parks & Recreation (109)
Recreation & Parks (68)
community Services (65)
Recreation (52)
Recreation & Community Services (18)
Parks & Community Services (11)
Parks, Recreation & Community services (11)
Human Services (8)
Leisure services (3)
Parks, Beaches & Recreation (3)
Parks & Leisure Services (3)
Community Resources (2)
Neighborhood Services (2)
Parks, Recreation & Arts (2)
Recreation & Human Services (2)
Recreation & Leisure Services (2)
community Activities (1)
Community & Cultural Services (1)
Community Facilities & Human Services (1)
Community Services & Public Services (1)
Community Services & Recreation (1)
Harbor, Recreation & Conservation (1)
Human Services & Facilities (1)
Leisure & Community Services (1)
Management Services/Recreation (1)
Parks, Leisure & Community services (1)
Parks, Open Space & cultural Services (1)
Parks, Recreation & Marine (1)
Recreation & Human Resources (1)
Recreation, open Space & Sciences (1)
Recreation, Parks & Community Services (1)
Recreation, Parks & social Services (1)
Recreation Services & Beaches (1)
Recreation & Social Services (1)
Source: California Park & Recreation society 1993-94 Directory
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EXHIBIT B
RESOLUTION 1m.
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A RESOLUTION OF TIlE CITY COUNCIL
OF THE CITY OF DUBLIN
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ADOPTING nYLAWS AND RULES OF PROCEDURE
FOR THE PARKS & COMMUNITY SERVICES COMMISSION
AND RESCINDING RESOLUTION NO. 137-92
WlIEREAS, Resolution No. 57-83 was adopted by the City Council on
October 10, 1983 which created a Parks & Recreation Commission and
adopted Bylaws and Rules of Procedure for said Commission: and
WHEREAS, the Bylaws and Rules of Procedure were amended by
Resolution No.'s 127-88, 135-90, 129-92 and 137-92: and
WHEREAS, it is desirable to change the name of the Parks &
Recreation Commission to the Parks & Community Services Commission in
order to more accurately reflect the programs and services overseen by
the Commission: and
WHEREAS, it is necessary to revise the Bylaws and Rules of
Procedure to reflect this name change.
NOW THEREFORE, BE IT RESOLVED that the City Council hereby adopts
the Bylaws and Rules of Procedure for the Parks & Community Services
Commission as contained in Exhibit A, attached hereto.
BE IT FURTHER RESOLVED that the provisions contained in
Resolution No. 137-92 are hereby rescinded.
PASSED, APPROVED AND ADOPTED this 12th day of September, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
city Clerk
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CITY OF DUBLIN
PARKS AND RBeRBAP%€JN COHIfUNITY SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
I . GENERAL PROVISIONS
A. These Rules of Procedure shall be known as the Bylaws and
Rules of Procedure of the Parks and Reerea~~en
community services Commission of the city of Dublin. A copy of these
Rules and amendments thereto, shall be filed in the offices of the
city Clerk for examination by the public.
B. These Rules and any amendments hereto shall be effective on the
date of the adoption hereof, and shall govern the meetings and
activities of the Commission.
I I . COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
A. The Parks and Reerea~~e" Community services commission shall be
composed of six (6) members, one of whom is a high school student from
the Dublin Unified School District.
B. The Mayor shall make all appointments to the commission, with the
approval of the City Council.
C. The student member shall be appointed based on a recommendation
from the Parks and Reerea~~e" Community Services commission.
D. Commission members may resign at any time by giving written
notice to the Mayor and city Clerk.
III. TERM OF OFFICE AND REMOVAL
A. Commission members shall be appointed for terms which run four
(4) years beginning in December of even numbered election years
and ending in November of an even numbered election year.
Two (2) commissioners shall initially be appointed to two (2)
year terms. At the end of a Commissioner member's term, the
Commission member may be reappointed to the Commission in the
same manner as the initial appointment. There shall be no limit
to the number of terms a Commission member may serve.
B. The term of the student member shall be for one ( 1 ) year,
commencing July 1st and terminating on the following June 30th.
c. Any member of the Commission may be removed from office by the
Mayor, with the approval of a majority of the city Council.
Removal and appointment of Commissioners shall be made only at a
regularly scheduled meeting of the City Council.
D. If a member of the Commission is absent from all regular meetings
for a periOd of 90 days from the last regular meeting without
permission from said commission, or if a commissioner member
ceases to reside in the City of Dublin, said Commissioner's
office shall be dec~ared vacant.
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IV . VACANCIES
Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same
manner as the original appointment.
V. OFFICERS
A. Election and Term of Office. The Chairperson and Vice
Chairperson are elected by the majority of the commission for a
I-year term and hold office until their successors are elected,
or until their terms as members of the commission explre.
The officers are elected at the first meeting of the Commission
in December of each year. Elections, whether regular or to fill
vacancies shall be held only if six (6) commission members are
present.
The secretary to the Commission will be the city Manager or his
designate.
B. Vacancies. In case of any vacancy in the Office of Chairperson
or Vice Chairperson, the vacancy shall be filled by an election
held at the first regular meeting after the occurrence of such
vacancy. The person so elected shall serve the balance of the
term.
c. Duties of Officers. The Chairman performs the following duties:
1. Presides at all meetings of the Commission.
2. Appoints committee and chairpersons of committees as
necessary.
3. Signs correspondence on behalf of the commission.
4. Represents the Commission before the city Council.
5. Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her
inability to act, the vice Chairperson presides in place of the
Chairperson. In the event of the absence of or the inability to
act of both the Chairperson and the vice Chairperson, the
remaining members shall elect one of their members to act as
temporary Chairperson.
D. The Commi ttees . The Commission or the Chairperson,
upon direction of the Commission, may appoint several of its
members, but fewer than a quorum, to serve as a Committee.
On certain occasions, such as when a particular kind of expertise
or public representation is desirable, the Commission may appoint
non-members to the Committee. Committee's make recommendations
directly to the commission.
A Committee may not represent the Commission before the Council
or other bodies unless it has first received the authorization of
the Commission to do so.
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VI. MEETINGS
A. The Commission shall hold regular meetings at least once per
month at a designated time and place which shall be fixed and
determined by the Commission and entered upon its minutes.
All meetings of the Commission shall be open to the pUblic.
Special meetings of the commission may be called by a majority of
the members thereof, or by the Chairperson thereof. Notice of
any such special meeting shall be given as required by law.
B. A majority of the voting members of the Commission shall
consti tute a quorum for the purpose of transacting business.
The secretary shall keep minutes of all regular and special
meetings of the Commission, and these shall be sent to all
members and administrative officers in advance of the meeting in
which they are to be approved.
VII. GENERAL RESPONSIBILITIES OF THE COMMISSION
The Commission shall consider and make recommendations as it deems
necessary to the City council and to city Staff in all matters
pertaining to the operation and maintenance of an effective,
efficient, and adequate J.-eerea-e:te"--~~ program of parks.
recreation and community services for the citizens of Dublin. Such
recommendations would include, but are not limited to the following:
recommendations for the development, improvement and/or modification
of recreation and community services and facilities; future recreation
and community service needs: conduct of persons using park and
recreation facilities; rules for the use of park and recreation
facilities by the pUblic.
The Commission shall also accept and consider recommendations from the
Senior Center Advisory Committee and the Heritage Center Advisory
Commi ttee . and forward the recommendations to the ci tv Council. as
appropriate.
VIII.IXJTIES OF COMMISSION TO BE ADVISORY ONLY
It is intended that the Commission shall be an advisory body to the
Ci ty Council. Nothing herein contained shall be construed as a
limitation on the power of the City councilor the Administrative
staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective
jurisdictions.
IX. STAFF ASSISTANCE
The city Manager shall provide the commission with such information
and Staff assistance as the Commission may, from time to time request,
subject to the limitations imposed by the city council.
X. AMENDMENTS
These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
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