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HomeMy WebLinkAboutReso 92-07 Janitorial Services Agmt RESOLUTION NO. 92 - 07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************** APPROVING AGREEMENT WITH ONESOURCE BUILDING SERVICES, INC., FOR CITY FACILITIES JANITORIAL SERVICES WHEREAS, the City requested proposals to provide janitorial services for all City facilities; and WHEREAS, proposals were received from seven firms; and WHEREAS, based on proposal content, interview, references, and proposed cost, OneSource Building Services, Inc., was selected as best qualified to provide janitorial services to the City of Dublin; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves a five-year agreement beginning July 1,2007, with OneSource Building Services, Inc., for City Facilities Janitorial Services. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached hereto as Exhibit "A." PASSED, APPROVED AND ADOPTED this 19th day of June, 2007. AYES: Councilmembers Hildenbrand, Sbranti, Scholz and Mayor Lockhart NOES: None ABSENT: Councilmember Oravetz ABSTAIN: None ATTEST: ~~M-R/H G:CC-MTGS/6-19-07/Reso 92 Janitoria/- OneSource (Item 4.11) g: Imaintenancelbuildingslbuilding maint contractorsyanitorial12007 ifplresolution of award 2007 l JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ONESOURCE BUILDING SERVICES, INC. THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City") and OneSource Buildmg Services, Inc. ("Contractor") as of July 1, 2007~ Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Services attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on July 1, 2007 and shall end on June 30, 2012, the date of completion specified in Exhibit A. and Contractor shall complete the services described in Exhibit A and its Attachments 1 through 9 prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged in the geographical area in which Contractor practices its profession. Contractor shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Contractor's profession. 1.3 Assianment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons provided, however. that if the effectuating of such dlscharqe or transfer is limited bv the contract between Contractor and the emplovee's union, Contractor aqrees to use its best efforts within the limits of such union contract to effectuate such reassiqnment as promotlv as possible. 1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Contractor's obligations hereunder. Contractor shall not be responsible for delays beyond Contractor's reasonable control. Section 2. COMPENSATION. City hereby agrees to pay Contractor per facility, per month fees as set forth in Exhibit B, notwithstanding any contrary indications that may be contained in Contractor's proposal, for services to be performed under this Agreement. In the event of a conflict between this Agreement and Contractor's proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 1 of 14 set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Contractor shall not bill City for duplicate services performed by more than one person. Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Contractor shall submit invoices, not more otten than once a month during the term of this Agreement, based on the cost for services performed prior to the invoice date. Invoices shall contain the following information: · Clear numerical identification, with no dupl1cation of numbering; · The beginning and ending dates of the billing period; · The cost per each facility for the specified month. If the billing is for authorized extra work, the billing shall include the date and description of the work and shall be submitted within 14 days of performing the work. · The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; · The Contractor's signature. 2.2 Monthlv Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor. 2.3 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.4 Hourlv Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1,2007 Page 2 of 14 2.5 Reimbursable Expenses. Contractor shall not be eligible for reimbursable expenses. 2.6 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.7 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.8 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.9 Rate Adjustments. Contractor will be entitled to an annual rate adjustment upon each annual anniversary of this Agreement, the amount of said increase to be approved by the City. The base for computing the adjustment shall be the Consumer Price Index for Urban Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in December. If the Index has increased over the Index for the prior year. the rates for the following year shall be established by multiplying the rates for the current year by a fraction, the numerator of which is the Renewal Index and the denominator of which is the Index for the preceding year. In no case shall the adjusted rates be less than the initial rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works Director shall calculate the adjusted rate on each anniversary date of this agreement and shall provide notice to Contractor of such new rates. SAMPLE CALCULATION: (Using 1% index increase as an example) HOURLY CHARGE RATE INDEX INCREASE (Assuming 1%) 150 x .01 = 1.50 $150.00/hr 1.50/hr $151.50/hr Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, or as described in Exhibit A attached hereto, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as storage closets and sinks/floor sinks, as may be reasonably necessary for Contractor's use. Contractor is obligated to use and maintain these facilities in an orderly fashion and with reasonable care, complying with all applicable building, fire, and safety codes. Where actual janitor storage closets are not available (for example, in the portable buildings) janitorial staff may be required to transport cleaning equipment to the site as needed). Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1,2007 Page 3 of 14 Section 4, INSURANCE REQUIREMENTS. Before beginning any work under this Agreement. Contractor, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that m3Y 3r]se from or in cORncction with theto the extent caused bv performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section which can be a combination of primary and excess coveraaes throughout the term of this Agreement. The cost of such insurance shall be included in the Contractors bid. To the extent required bv law, any appHcable deductibles or self-insured relainaqes are the responsibility of Contractor. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all Insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Workers' Compensation, Contractor shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Contractor, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, FOturn r-ccoipt requested, has been given to the City. Contractor shall notify City within 14 days of notification from Contractor's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General reauirements. Contractor, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 4 of 14 including death resulting therefrom, and damage to property to the extent caused by Contractor's resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 4.2.2 Minimum StaDe of coveraae. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto) or Code 8 and 9 (non-owned if consultant has no owned automobiles). No endorsement shall be attached limiting the coverage. 4.2.3 Additional reauirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liabiHty ~ oot-efto the extent caused bv activities performed by or on behalf of Contractor, including the insured's general supervision of Contractor; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; and automobiles owned, leased, or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. Contractor's naming of City's Indemnified Parties as additional insured under its insurance policies pursuant to this Aoreement shall in no event be construed for any purpose so as to make Contractor or its insurer liable for the acts or omissions of the City's Indemnified Parties. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of Contractor to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified m3i1, return receipt Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 5 of 14 requested, has been given to the City. Contractor shall notify City within 14 days of notification from Contractor's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.3 Reserved. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:WA-VII. 4.4.2 Verification of coveraae. Prior to beginning any work under this Agreement, Contractor shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Tho City r-eserves the right to r-oquiro complete, certifiod copies of all r-eqllir-ed insurance policies, ;)t any time. 4.4.3 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. provided. however, Contractor may elect to reduce or increase a subcontractor's insurance limits commensurate with the risk associated with such subcontractor's work. but in no event shall a subcontractor's Iiabilitv coveraqe limits be less than one million dollars ($1.000,000.00). 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. 4.4.5 Deductibles and Self.lnsured Retentions. Contractor shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During tho poriod covered by this .'\greement, only upon tho pFior QXPross written 31:.1thorization of Contract Mministrator, Contractor FRay increase SUCR deductibles or self insured retentions with respect to City, its officers, employees, agents, and yoluntoors. ThQ Contr3ct Administrator may oORdition aPPFO'/al of an inorease in deductible or solf insured retontion le'iols with a requirement that Contractor procure a bond, guaranteeing payment of lossos and FOI3tod investigations, olaim administration, ;)nd defense expenses that is satisfactory iR all respects to each of ttJeR:r. 4,4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Contractor shall provide written notice to City at Contractor's earliest possible Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 6 of 14 opportunity and in no case later than five days after Contractor is notified of the change in coverage. 4,5 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise afljL-ef the following remedyies, which aFe-is an alternatives to other remedies City may have and are-is not the exclusive remedy for Contractor's breach: -Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; -Grder ContrJctor to stop llJork under this Agreement or withhold any payment that becomes due to Contractor hOFOundor, or both stop v.'mk and withhold any payment, until ContrJctor demonstrates compliance with the requirements hereof; and/eF - Terminate this Agreement. Section 5. INDEMNIFICATION AND CONTRACTOR'S RESPONSIBILITIES. Contractor shall defend, indemnify and hold harmless City and its officers, officials, employees, agents and volunteers (the "Indemnified Parties") from any and all liability, loss, damage, claims, expenses, attorneys fees and costs caused either directly or indirectly by Contractor's negligent acts or omissions in the performance of services under this Agreement. To the extent caused by Contractor, t+he Contractor's indemnity obligations hereunder exists irrespective of whether or not a third party claimant specifically identifies Contractor in his claim; and irrespective of whether or not such claimant actually joins Contractor as a party to any litigation. The Contractor must respond within 30 days to any tender the City may make hereunder of its defense and indemnity, unless the time has been extended by the City. Except to the extent Contractor reasonably believes that a potential claim does not implicate Contractor's negligent acts or omissions. f~ailure to so respond may subject Contractor to liability for detriment caused to the City by delay. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. In no event shall the Indemnified Parties or the Contractor be liable one to the other for any incidental, speciol, exemplary, unforeseeable, indirect, loss of profits, punitive or consequential damages whether any claim is based on contract or tort, whether the likelihood of such damages was known to the Indemnified Parties or Contractor, and regardless of the form of the claim or action. Section 6. 5T A TUS OF CONTRACTOR. Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1,2007 Page 7 of 14 6.1 Indeoendent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become enUtled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Contractor No Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or imp ned, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governina Law. The laws of the State of California shall govern this Agreement. 7.2 Comoliance with Aoolicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Eaual OOpOrtunitv. Contractor shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 8 of 14 employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicantfor any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shan include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor. Contractor may cancel this Agreement upon thirty (30) days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or an documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, it shall be subiect to the City and Contractor aqreement as to compensationshall h3'.'O no ol3ligJtion to provido Contractor with componsation boyond tho maximum amOl:rnt provided for in this /\greemont. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assianment and Subcontractina. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractors unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. No portion of the services provided pursuant to Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 9 of 14 this Agreement may be subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Contract Administrator, or hislher designee, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. I\FlY subcontraotor who will pFO)/ide services inside the Police Facility shall ha\'e successfully passed a background chock :.IS described abov€ prior to comrnoncing work in that bblilding. Contractor shall bear the expense of ::my subcontractor bJckground chocks 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement. 8,6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; 8.6.3 Retain a different Contractor to complete the work described in Exhibit A not finished by Contractor; or 8.6.4 For a period of time not to exceed 90 days. cGharge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Contractor's Performance. All reports, data, maps, models, charts, studjes, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 100f14 confidential and will not be released to third parties without prior written consent of both parties. Notwithstandinq any provision of this Agreement, such malerials shall not include materials developed by Contractor which are of Qeneral applicability in its industry nor shall it include any pre-existina information proprietary to Contractor or its consultants, subcontractors, aqenls or affiliates, toqether with all developments, improvements, modifications. additions and enhancements thereto made during the lerm of disclosure which shall remain the exclusive property of Contractor or its consultants. subcontractors, aqents or affiliates, as applicable. 9.2 Contractor's Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time upon reasonable notice, during regular business hours, at the location of the records upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. City's audit riQhts shall not include the riqht to audit the makeup of fixed price costs or fixed rates agreed upon by City. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10,3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 11 of 14 provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10,4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10,5 Successors and Assians, The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recvcled Products. Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a "conflict of interest," as that tenn is defined in the Political Reform Act, codified at California Govemment Code Section 81000 et seq. Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous twelve months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code 91090 et.seq., 'the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code ~ 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Melissa Morton, Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to Contractor shall be sent to: OneSource Manaqement. Inc. 1600 Parkwood Circle Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 12 of 14 Suite 400 Atlanta, GA 30339 A TTN: Leqal Department With a COpy to: Mike McGee, Sales Director OneSource 220 South Spruce Ave. Suite 200 South San Francisco, CA 94080 Any written notice to City shall be sent to: Melissa Morton City of Dublin Public Works 100 Civic Plaza Dublin, CA 94568 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including (1) the Scope of Services attached hereto and incorporated herein as Exhibit A and its Attachments 1 through 9, and (2) the Compensation Schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 13 of 14 Approved as to Form: 'jJd~ )1, (J;L Elizabeth Silver, City Attorney Consulting Services Agreement between City of Dublin and OneSource Building Services, Inc. July 1, 2007 Page 14 of 14 EXHIBIT A SCOPE OF SERVICES In addition to the terms and conditions in the foregoing Agreement, the Contractor shall comply with the following: SECTION 1 - GENERAL SERVICE PROVISIONS A. Work Schedule. Janitorial services shall be provided up to seven (7) days per week at the time specified for each location. Gerleral cleaning shaH be performed between the hours of 5:00 PM and 5:00 AM. The available time schedules for irldividual facilities are set forth in Attachments 1 through 9 of this Exhibit A. The City reserves the right, with one (1) week's advance notice, to change schedules. Contractor shall provide twenty-four (24) hour emergency response, if requested, and shall respond to City within four (4) hours of request for emergency services. Contractor shat! provide a specific monthly schedule of all monthly, quarterly and semiannual services by building, giving speCific dates. The schedule for the first two (2) mOrlths shall be provided at least (5) days prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule. Example: If the Agreement is awarded in May, becoming effective on July 1, Contractor would need to provide to the City monthly cleaning schedules for July .and August no later than June 25th. As August comes to a close and the City receives Contractor's August invoice, Contractor must attach the cleaning schedule for September, and this process would then continue for the duration of the Agreement. Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the monthly cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice. 8. Holidavs - The following twelve (12) days are City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided below. Independence Day Labor Day Veterans Day Thanksgiving Day after Thanksgiving Christmas Eve Christmas Day Buildings that may require service during holidays are listed below. The Contract Administrator or Facility Manager will provide a schedule of which buildings will require holiday service thirty (30) days' prior to each holiday. . Civic Center/Police Wing (Operates 24 hoursl7 days per week) . Public Library (Possible holiday services) . Senior Center (Possible holiday services) New Year's Eve New Year's Day Martin Luther King, Jr.'s Birthday Presidents Day Memorial Day c. Supplies and Eauipment 1. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum cleaners, etc. The Contract Administrator, Facility Manager, or his/her designee, must approve all supplies and/or equipment prior to their use under this Agreement. Any non-complying equipment or supplies shall be changed out immediately at the request of the Contract Administrator, Facility Manager or his/her designee. Janitorial Services Agreement between City of Dublin and OneSource Building Services, InC.-Exhibit A July 1,2007 Page 1 of 11 Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff. the public, or Contractor's employees. Contractor's on-site supervisor shall maintain an equipment inventory, and a copy shall be given to the Facility Manager's designee, upon request Unless otherwise agreed by the City in writing, cleaning products shall meet the appropriate Green Seal Standard for that type of product e.g., GS.37, GS40, etc. Further information regarding environmental or Green Seal products can be found at htto :/Iwww.greenseal.oro/findaoroductlindex.cfm. 2. The City shall provide the following products for Contractor to use at City locations: toilet paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in the applicable section(s) of this Exhibit A. (Janitorial Cleaning Specifications - Master List, #9 Restrooms. Locker Rooms, Dressing Rooms and Showers. D. SUDervision 1. Contractor shall provide a supervisor or lead custodian who shall be present during all scheduled cleaning hours and special work assignments at a City facility. This individual shall speak. read. write, and understand English to the extent reQuired to perform the applicable lob description. All direction given to Contractor's supervisor shall be as binding as if given to Contractor. 2. Monthly janitorial supervisor's reports shall be prepared and submitted to Contract Administrator, Facility Manager, or hislher designee, noting any building deficiencies needing correction. 3. While performing work under this Agreement, Contracto~s supervisor shall carry a cell phone and pager by which City staff shall be able to communicate with himlt1er. Other janitorial staff, at a minimum, should carry pagers and may use City phones to respond to work-related issues. 4. Contractor shall provide a list of all Contractors' staff assigned to each work site. The list shall include name, address, and driver's license number and the employee's work schedule and assignment. At Contractor's expense, all of Contractor's employees shall have taken and satisfactorily passed background screening for drug and alcohol use. Except as provided for in Section 1.0.5 of this Exhibit A. City and Contractor have aqreed that the criminal backQround check requirement will be satisfied bv Contractor runninQ a "Level 3" backoround check which includes a criminal. felony. and misdemeanor check, in an emoloyee's County of Residence and County of last employment only. a Social Securitv number trace. and a motor vehicle check if the employee is required \0 drive as part of the employee's job description. 5. Contractor's employees, including supervisors and managers, and employees perfonning regular service, fill- in work for absences, or any subcontract staff, who enter the Police Wing of the Civic Center, 100 Civic Plaza, shall have satisfactorily passed a background investigation through Dublin Police Services. The background check includes Live Scan processing. Contractor shall be responsible for paying the Department of Justice fee for the Live Scan processing (at this time, approximately $100 per person). The City will absorb the staff time cost involved in running the Live Scan equipment. Contractor is responsible for scheduling these background checks prior to any of its employees working in the Police Wing. The background checks must be performed at least two weeks (14 days) prior to the employee entering the facility. E. Trainina - Contractor shall provide ongoing documented training programs for all of Contractor's staff. Training programs shall include, but are not limited to, quality standards, task definitions, IIPP plans (Injury and Illness Prevention Program), MSDS sheets (Material Safety Data Sheets), Cal-QSHA (California Occupational Health and Safety) regulations and all other applicable safety regulations. Contractor shalf provide to the Contract Administrator, Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1. 2007 Page 2 of 11 or his/her designee prior to beginning work, and annually thereafter (provided to City with the twelfth (12th) invoice of each year), a report showing the training provided for the janitorial staff working in City buildings. F. Employee Conduct - Employees of Contractor, while performing work under this Agreement, SHALL NOT: 1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty authorized Contractor employee. 2. Remove any City property, or property, equipment, monies, forms or any other item belonging to an employee of the City, from City facilities. 3. Engage in horseplay or loud boisterous behavior. 4. Be under the influence of alcohol or drugs. 5. Gamble. 6. Smoke in any building. 7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.) other than those supplied by Contractor. 8. Use any City telephone except those designated by the Contract Administrator, Facility Manager, or hislher designee. for the performance of services under this Agreement. 9. Open any desk, file cabinet or storage cabinet. 10. Remove any article from desks. 11. Consume any food or beverage other than that brought with or purchased by the employee. 12. Consume any food or beverage in any area NOT designated as a break or lunchroom. 13. Engage in non-work-related conversations with City employees or visitors. 14. Come to work late or leave work early. G. Emplovee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the opinion of the Contract Administrator, Facility Manager, or hislher designee, is not performing tI1e services in a proper manrler or who is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the City, or is otherwise objectionable; provided. however. that if the effectuatina of such discharge or transfer is limited by the COrltract between Contractor and the emoloyee's union, Contractor aorees to use its best efforts within the limits of such union contract to effectuate such reassi(1nment as promptly as possible. Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any of its officers, employees or agents as to the performance of the work. H. Emplovee Appearance and Identification. Contractor's personnel shall present a neat appearance and be easily recognized as Contractor employees. Contractor shall provide each employee witl1 an Identification badge and uniform. The badge shall include the employee's photograph and name, an employee number and Contractor's name. The identification badge shall be displayed on the front of the employee's uniform at all times. Contractor accepts and understands that any employee who fails to meet this requirement may be asked to leave City property. Should this occur, the City will not compensate the Contractor or Contractor's employees for lost time. It is expressly understood that Contractor is responsible for ensuring that aU of its employees possess and carry valid photo-identification at all times on City property. Contractor's employees shall be wearing their uniforms and identification badges prior to entering any City building, and uniforms and badges shall be wom at all times while working in a City facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor's business name and/or logo have been affixed. I. Emplovee Qualifications Contractor's employees shall be at least eighteen (18) years of age and thoroughly trained and qualified in the work assigned to them. Contractor's employees shall be able to follow directions and shall be physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders, etc. J. ReDortlna and Inspections 1. Building Control Log: Contracto~s supervisor or lead custodian shall be responsible for maintaining building control logs. Contractor's employees shall be responsible for signing in and out daily on the log. Further, Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1. 2007 Page 3 of 11 Contractor's employees who provide special cleaning services are also required to sign in and out for services provided. The building control logs shall be the focal point for communication between the Contractor and the City and for sharing work-related comments and issues. 2. Status Reports: If and when unusual circumstances arise, a report shall be given to the Contract Administrator, Facility Manager, or his/her designee, the day of the occurrence. Examples of unusual circumstances include, but are not limited to, the observance of suspicious persons around a City facility and the discovery of inoperable lighting in a City facility. 3. Regular Inspections: Contractor's account manager and supervisor shall meet with Facility Management representatives quarterly to ensure compliance with contract specifications and shall initiate meetings, as needed, to review work sites and resolve problems. 4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen (14) days of the services being provided. City shall be under no obligation to pay any invoice which is submitted to Contract Administrator more than thirty (30) days beyond completion of special cleaning services. K. Work Performance. Contractor shall adhere to the highest quality standards of the janitorial profession and the City's cleaning standards as communicated by the Facilities Management Superintendent, or his designee. and set forth in this Agreement Contractor shall immediately verbally notify the Facilities Management Superintendent or his designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement requirements and shall confirm such verbal notification in writing within 24 hours. L. Special Assianments - City may request janitorial services for special events not covered in the scope of services under this agreement and outside the normal scheduled cleaning hours as outlined herein. City may request these special services up to, but not later than, forty-eight (48) hours prior to the event If the required services are outside Contractor's normal cleaning schedule, payment shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B. M. Emeraencv Work. "Emergency work" is defined as any work beyond the general routine janitorial work required by this agreement. Emergency work shall require a shortened Contractor response time of between two (2) and four (4) hours, depending upon the nature of said work. Contractor shall have sufficient labor and caIt-out procedures to ensure that staffing is available for this type of unplanned requirement. The City of Dublin will work closely with Contractor to develop a procedure for reacting to emergency situations. Compensation for "Emergency Work" shall be in accordance with the hourly rate for Special Assignments as described above. N. Storaae - Contractor may use City janitorial closets, if available; and if utilized, Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The City will not be responsible in any way for damage to or loss of Contractor's stored supplies and/or equipment or for Contractor's employees' personal belongings stored in any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets are not available. Contractor shall store its supplies and equipment in its own facility or company vehicles. o. Security - Contractor shall be required to have available the keys provided by the City at all times while providing service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each building's specifications. Contractor shall be responsible for ensuring that all doors are closed and locked during its performance of janitorial duties. Lost keys or security card-keys shall be immediately reported to the Facilities Management Superintendent, or his designee, and charged to Contractor at the rate of $50.00 per key or security card- key. In addition, Contractor shall reimburse City for all costs associated with re-keying any or aIt locks necessitated by lost keys in his/her control. Contracto~s employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged liquidated damages of One Hundred Fifty Dollars ($150) per event. Contracto~s employees shall not operate for personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1, 2007 Page 4 of 11 under this contract. Contractor shall be financially responsible for any loss, damages, or accrued charges for any unauthorized usage of City equipment. P. Care of Facilities - Contractor's employees shall regularly observe the general condition of all building areas and report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, Contractor's employees shall notify the Emergency Services by dialing 911 and shall then call or page the Contract Administrator, Facility Manager, or hislher designee, immediately. For non-emergency repairs, Contractor shall report all required non-emergency repairs by contacting the Contract Administrator, Facility Manager, or hislher designee. Q. Enerav Conservation: Unless otherwise specified by Contract Administrator or Facility Manager, lights are to be turned off in facilities when janitorial staff is finished working for the evening. R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after consulting with the Contract Administrator, Facility Manager, or his/her designee, for removal methodology. Graffiti noticed on the outside of any building shall be reported to Contract Administrator, Facility Manager, or his/her designee. Section 2 - Reauired Services The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In some instances, services may differ among the various facilities. The following buildings are included in this agreement: . Civic Center, 100 Civic Plaza (Includes both City Hall and Police Wings and portable building in parking lot) . East Building Inspection Trailer, Chancery Way at Central Parkway (east of Tassajara Road) . Library (Community Room, lobby, main restrooms, and City staff offices only). 200 Civic Plaza . Senior Center, 7600 Amador Valley Boulevard . Emerald Glen Preschool and Activity Center, 4201 A & B Central Parkway . Heritage Center (historical school house and church), 6600 Donlon Way . Stager Community Gym, 6901 York Drive . Dublin Swim Center, 8157 Village Parkway (seasonal) Following is a master list of services required under this Agreement. Not all services are required at all buildings; a specific breakdown is provided for each facility in Attachments 1through 9 to this Exhibit A. NotwithstandinQ anythinQ to the contrary in this Aareement or the Specifications, unless a specific number of times at specific desiqnated hours are included in this Specifications. "police" or "Dolicinq" or "as required" or "as needed" or "at all times" or "continually" or "frequentlv insoect" or "always" or "monitor" or has necessary" or "as required" or "repeated" or "immediatelY" means to periodicallv to check an area as duties allow to see what is to be done to put the area in neat condition and doina the necessary work. The use of "etc." in the Specifications denotes no additional requirement as to the Contractor's required performance. 1. Floorina a. Vinyl, linoleum, or concrete floors (sweep) - Sweep with an anti-dust mop. b. Vinyl, linoleum, or concrete floors (damp or wet mop) - Use warm water with good Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1,2007 Page 5 of 11 quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove aU scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop. Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required. c. Vinyl and linoleum (clean and wax floors - traffic areas) - Dust entire floor and comers with treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply wax in traffic areas only, feathering out to comers. Comers shall be waxed only as part of complete strtpping process (see d below). d. Vinyl and linoleum (strip) - Strip completely and wax, including comers. e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) - Sweep surfaces. f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp mop) - Use a dedicated mop and good-quality cleaner recommended for marble, slate, granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss. Protect all walls from splashing and wipe off any moisture or chemicals from all baseboards. Polish wood molding, if necessary, to prevent moisture damage. g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) - Apply stripping solution. Machine scrub (conventional machine) and wet vacuum stripping. This shall be followed by an application of a neutralizer rinse, followed by a damp mopping with clear water. When floor is dry, apply finish or sealer. Protect aU wall finishes and wipe down all baseboards to be free of moisture and residue. Polish, as needed. h. Stone, marble, slate, granite, ceramic tilel travertine floors, stairs (refinishing) - Refinish as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp mopping. Let floor dry. Apply two (2) coals of floor finish. Be sure floor is thoroughly dry between coats. WIThin 24 hours of last application of finish, bumish with a high-speed buffing machine (1,100 rpm). i. Swim Center Blue Resilient Rubber Flooring. Use warm water with good quality disinfectant cleaner that leaves no visible or sticky cleaner residue, when dry. Apply with brush, and rinse with clear warm water. Use wet vacuum to remove excess water. Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. 2. Hardwood Floors and Carpetina a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust mopping) - Use a dedicated dust mop on hardwood floors with 'Super HiI-Tone Dusf mop treatment, manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer's instructions. b. Hardwood floor surfaces (wet mopping) - Use a dedicated wet mop with Hillard Super Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo wood flooring and floor machine at Stager Gym). At the Gym mopping is done with a floor cleaning machine that uses a foam cleaner solution. Remove all scuff and surface marks. Follow directions on label. NOTE - DO NOT USE the same mop for damp mopping and for applying the finish! c. Carpet and mats (vacuum traffic areas) - These areas include main entrtes and all doors, elevator lobbies, elevators, areas where food is available, main corridors in Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1, 2007 Page 6 of 11 buildings and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans and other easily removed items, and vacuum underneath. Hand wipe baseboards. d. Carpet and mats (vacuum all areas, including edges and comers) - Vacuum with an industrial- powered vacuum cleaner and inspect for spots. Remove spots. following the manufacturer's recommendations completely, with an approved industrial-grade spot remover that leaves no visible residue. Report to the Facilities Management Superintendent, or his designee, all tears, bums, unraveling or other damage. Move all chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe baseboards. e. Carpet spot cleaning and spot removal- Perform, as necessary. f. Graffiti (remove all marks and writing) - Remove from all interior surfaces (doors and walls). If unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. leave caller's name, location of the building, floor and area where the graffiti is located. g. Walls, doors and molding (spot clean) - On a regular basis, inspect all walls, doors and moldings; and remove any and all fingerprints, smudges, dirt or accumulations from these areas, as required. 3. Doors and Entrances a. Doors and entrances (clean and polish) - Glean and polish interior and exterior surfaces to a height of 8', removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains - Clean, disinfect and polish. c. Public Telephones (clean and disinfect) - Clean and disinfect all public telephones and enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti, contact Public Works at 925-833-6630 and give location and phone number. 4. Glass and Windows a. Glass and windows - On a regular basis, inspect all glass and frames and remove any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas to a height of 8 feet, as required. When glass is part of an entrance area, clean across the entire width of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to leave a clean appearance. 5. Dustlna a. Ousting. Remove all accumulated dust, dirt, debris and cobwebs from all surfaces, comers, shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards. Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall be dusted only if papers have been removed. b. Ousting (high dusting) - Remove all accumulated dust, dirt and debris from the surfaces, comers, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds. Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall be individuallv cleaned. Remove cobwebs inside rooms, comers and ceilings. Glean HV AC vents and ceiling tiles. c. Wastebaskets- Empty wastebaskets and replace liners. Empty recycling containers in Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1, 2007 Page 7 of 11 individual offices and common areas. Material from recycling containers shall be kept separate from other trash and placed In appropriate bins. Remove all other boxes, cardboard and containers which are designated as "trash" and place in the designated dumpster. Break down all cardboard boxes before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic Center mail room and lunchroom) may be emptied by others; contractor should verify with the facility manager for each facility where trash and recyclable material is to be taken. d. Wastebasketltrash containers (wash and disinfect) - Clean and disinfect all wastebaskets and trash containers in all interior and exterior locations. e. Artificial Plants - Clean to remove dust and other debris 6. Elevators a. Elevator (clean and polish) - Remove all finger and handprints, grease, oils, smudges or marks. Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors. 7. Stairwells, Exterior and Interior a. Staircases, balustrades and railings (dust and wipe) - Dust and wipe all staircase areas, including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot clean carpet. b. Stairwells - Sweep, damp mop and spot clean. 8. Offices a. Wooden furniture (clean and polish) - Clean and polish all wooden furniture with approved polish. Do not disturb any paperwork on desks, tables and files. b. Formica and metal desks (clean all) - Clean all tables, stands, chairs, filing cabinets, locker tops and fronts. Do not disturb papeJWork. c. Wood fixtures (polish) - Polish all wooden walls, doors, handrails and all accents. d. White boards and pen rails (clean) - Wash and clean (only if boards are erased). e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) - With a soft brush, dust all fabric and/or carpeted wans to maintain a neat and clean appearance. Vacuum all areas where a traffic pattem is evident. Spot clean areas per manufacturer's specifications for wall covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots. f. Light switches (clean and disinfect) - Use a damp cloth to remove all smudges, fingerprints and dirt. Apply disinfectant. g. Light fixtures (clean all) - Dust all with treated cloth. Vacuum and damp wipe, if necessary, to remove all accumulated dust and dirt. h. HVAC vents and diffusers (clean all) - Vacuum and clean with disinfectant. Vacuum adjacent ceiling tiles and areas. 9. Restrooms. Locker Rooms, Dressina Rooms and Showers a. Restrooms (clean, disinfect, restock supplies) - Clean and disinfect all urinals, toilets, partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and stainless fixtures. Clean, disinfect and deodorize interior and exterior of sanitary napkin depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak- free. Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers (soap, toilet paper, seat covers, paper towels, sanitary supplies and deodorizers). Inspect Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1, 2007 Page 8 of 11 lighting for satisfactory operation. Report to the Facilities Management Superintendent, or his designee, all lights that are not working properly. b. Showers (clean, disinfect) - Clean and disinfect all walls, floors and curtains. Entire area shall be free of soap scum, fungi. hair, urine deposits and unpleasant odors. Floors and tiled areas shall be free of streaks and mildew. c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and clean mirrors to be streak-free. Wax floors to maintain original-appearance. Vacuum all carpet areas, and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not disturb personal belonoinas. 10. KItchen or Coffee Bar Areas a. Kitchen/breakroom floors (degrease and disinfect) - Mop all kitchen floors with disinfectant. Refinish, if necessary, to maintain original appearance. b. Kitchen/breakroomlcoffee bar sinks, counters and appliances (wash and disinfect) -Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces. c. Cabinets, sinks and appliances (degrease, disinfect and polish) - Specific to facilities with "worKing cooking kitchens." Includes refrigerators, stoves. stove hoods, dishwashers, microwaves and all stainless steel. d. Kitchen Vent Hoods Over Stoves - Degrease, clean and polish. e. Kitchen Anti Fatigue Mats - Degrease, disinfect, rinse and dry. f. Kitchen Floor Drains - Degrease and clean the floor drains I catch basins in knchen ftoor. 11. Seeclal Areas a. Bleachers (clean all surfaces) - Clean all areas around and under bleachers. Damp mop bleacher seats. b. Jail area (clean and disinfect) - Clean and disinfect (when accessible) all walls, floors, ceilings and fixtures. c. Janitorial closets (clean and stock) - Clean, organize, stock and keep odor-free. If any chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep in each closet. d. Exercise rooms - Wipe down, clean, deodorize and disinfect all exercise apparatus and mats. Remove and replace mats in same locations to ensure proper fit. e. Personal computers - Dust with anti-static cloth. f. City refrigerators - Clean as specified for individual facilities. g. Venetian blinds - Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust into the air. h. Vending machines - Clean vending machine surfaces and sweep or dust mop under the machines. i. Bleachers (sweep and pick up litter) - Sweep and pickup litter on, around and under bleachers. Section 3 - General Provisions A. Liauidated Damaaes When Contractor fails to perform, as specified, the services required in this agreement, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-.Exhibit A July 1, 2007 Page 9 of 11 agree to the following liquidated damages: 1. If trained personnel do not report to provide the services required by this Agreement the City will incur damages; and liquidated damages of One Hundred Fifty and noli 00 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated damages by telephone or FAX within twenty-four (24) hours of failure to report. 2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage. Contractor will be notified by telephone or FAX within twenty-four (24) hours of the failure to perform, and performance shall be required within twenty-four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four (24) hours of receipt of notice, the City wiU incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor. 3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied. B. SubcontractlnQ - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Contract Administrator, or his/her designee, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed a background check as described above prior to commencing work in that building. Contractor shall bear the expense of any subcontractor background checks. C. Labor strike. Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for resolving any and all disputes between itself and its employees or any union representing its employees. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the City's Facilities Management Superintendent, or his designee. It shall be the Contractor's responsibility to provide continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the Agreement. In the event of a labor strike, Contractor shall provide the means, at Contracto~s cost, to provide continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor. D. PricinQ - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual basis according to the Consumer Price Index as provided in the Agreement. Contractor represents and warrants that all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or govemment users for the same work of similar scope under similar circumstances. E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice within thirty (30) days, but shall not be responsible to Contractor for additional charges, interest or penalties due to failure to pay within that period. F. Warranty - Contractor warrants that the work performed under this Agreement complies with aU specifications and that workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it shall comply with nationally recognized codes and established industry standards. Contractor agrees that the aforementioned warranties shall be in addition to any warranties provided by law or offered by Contractor. Janitorial Services Agreement between City of Dublin and OneSource Building Services, InC.-Exhibit A July 1, 2007 Page 1 0 of 11 G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate from the work specified in this Agreement unless agreed in writing by City in advance of performance of the work. Payment for extra or additional work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B. H. Force Maieure - Neither party to the Agreement shall be held responsible for delay or default caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control. City may terminate the Agreement upon written notice after determining such delay or default will reasonably prevent successful performance of the Agreement. Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1,2007 Page 11 of 11 ATTACHMENT -1 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Civic Center, City Hall Wing, 100 Civic Plaza Janitorial Cleaning Hours: 5:00 PM to 5:00 AM* Estimated Bldg. Square Feet: 31,800 (5 Days per week, Monday - Friday) Note, includes auxilia tri Ie-wide ins ection staff trailer in olice arkin lot. FREQUENCY Daily TASK See Section "Re uired Services" eekly inyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop all floors 1 a Carpet and mats - vacuum traffic areas, staircases, and works paces c Carpet spot cleaning and removal- (as necessary) e Dusting - all table tops, office desks, and filing cabinets, and other surfaces a Dusting - removal of accumulated dust . a Graffiti - remove all marks and writing general) Drinking fountains - clean, disinfect and polish b elephones (all phones) - clean and disinfect c astebaskets - empty and reline c Elevators - clean and polish a Restrooms - clean, disinfect, and restock supplies a Kitchen break-room floors - degrease and disinfect 10a Kitchen break-room sinks & counters - degrease and disinfect 10b offee bar sinks and counters - degrease and disinfect 10b arpet and mats - vacuum all areas, including edges and corners Broom sweep receiving/file room concrete floor lean and disinfect light switches ash white boards and en rails if erased Bi-Weekl Quarterly: inyl and linoleum - strip completely and wax astebasketltrash containers - wash and disinfect Light fixtures - clean all HV AC vents and diffusers - clean all ending machines - clean machines and sweep/dust mop underneath Artificial lants - Clean to remove dust and other debris Monthly: . inyl and linoleum - clean and wax floors - traffic areas Dus~ng - high dusting ooden furniture - clean and polish Formica and metal desks - clean all ood fixtures - polish enetian blinds. wipe down and clean Janitorial Services Agreement between City of Dublin and OneSource Building Services, InC.-Exhibit A July 1, 2007 Page 1 of 13 Semi-Annually:. Strip and wax all hard surface floors: terrazzo. vinyl or linoleum 1d, 19 Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1, 2007 Page 2 of 13 ATTACHMENT -2 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Civic Center Police Wing, 100 Civic Plaza Estimated Square Feet: 21,200 Janitorial Cleaning Hours: 4:30 PM to 8:30 PM (6 -Days per week, Monday - Saturday) FREQUENCY TASK Daily: iny!, linoleum, or concrete floors, sweep and/or dust mop all floors arpet and mats - vacuum traffic areas, staircases, & workspaces arpet spot cleaning and removal- (as necessary) usting - all table tops, office desks, filing cabinets, & other surfaces raffiti - remove all marks and writing rinking fountains - clean, disinfect and polish lean and disinfect telephones lass and windows (building entrances, lobby areas, etc.) usting - removal of accumulated dust. astebaskets - empty and reline levators - clean and polish estrooms - clean, disinfect, and restock supplies howers and locker rooms - clean and disinfect itchen break-room floors. degrease and disinfect itchen break-room sinks - degrease and disinfect ail area - clean and disinfect (when accessible) eekly: Monthly: room sweep sally port concrete floor when accessible arpet and mats - vacuum all areas, including edges and corners ails, doors and molding - remove fingerprints, smudges and dirt Doors & entrances. clean and polish, remove finger prints & smudges lean stair handrails ash wh ite boards and pen rails (if erased) Exercise rooms - clean and deodorize inyl and linoleum - clean and wax floors - traffic areas Dusting - high dusting ooden furniture - clean and polish Formica and metal desks - clean all ood fixtures - polish Fabric or carpeted wall coverings- dust and/or vacuum, spot clean Light switches - clean and disinfect anitorial closets - clean organize, stock and keep order-free Venetian blinds. wipe-down and clean ending machines - clean machine and sweep/dust mop underneath Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A See Section 2 "Requi~ Services" July 1, 2007 Page 3 of 13 uarterly: my I and linoleum - strip completely and wax Stone, marble, slate, granite, ceramic tile travertine floors, stairs astebasketltrash containers - wash and disinfect Light fixtures - clean all HV AC vents and diffusers - clean all Personal computers - clean with anti-static... emi. nnually: City refrigerators - breakrooms only Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A 1d 19 e g h 11e 11f July 1, 2007 Page 4 of 13 ATTACHMENT -3 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Library Building, 200 Civic Plaza (specified areas only) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM Estimated Building Square Feet: 3,000 (portion in this Agreement) (7days per week) PLEASE NOTE: PRODUCTS USED TO CLEAN AND SEAL THE SLATE TILE FLOOR IN THE LOBBY MUST BE APPROVED IN ADVANCE OF USE. FREQUENCY TASK Daily: 1. inyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 2. tone, marble, ceramic, slate (sweep) 3. arpet and mats (vacuum traffic areas) 4. arpet spot cleaning and spot removal 5. raffiti (remove all marks and writing) 6. oars and entrances (clean and polish) 7. rinking fountains (clean, disinfect and polish) 8. ublic Telephone (clean and disinfect) 9. Dusting (remove accumulated dust) 10. astebaskets (empty and replace liners) 11. Restrooms (clean, disinfect, restock) 12. Kitchen/coffee bar sinks (clean and disinfect) eekly: 1. inyl, linoleum or concrete floors (damp/wet mop) 2. tone, marble, ceramic, slate (damp/wet mop) 3. arpets and mats (vacuum all areas, including edges and corners 4. ails, doors and molding (spot clean) 5. lass and windows (remove fingerprints, smudges, dirt) 6. hiteboards and pen rails (clean) 7. abinets, sinks and appliances (degrease, disinfect, and polish) Monthly: 1. Dusting - high dusting 2. ooden furniture - clean and polish 3. Formica and metal desks - clean all 4. ood fixtures - polish 5. Light switches - clean and disinfect 6. anitorial closets - clean organize, stock and keep odor-free 7. Kitchen vent hoods over microwaves-degrease, clean & polish Quarterly: 1. inyl and linoleum - clean and wax floors - traffic areas 2. tone, marble, granite, ceramic tile floors (strip and seal) 3. astebasketltrash containers - wash and disinfect Janitorial Services Agreement between City of Dublin and OneSource Building Services, InC.-Exhibit A See Section 2 "Required Services" 1c 19 July 1, 2007 Page 5 of 13 4. ight fixtures ~ clean all 5. VAC vents and diffusers ~ clean all 6. ersonal computers - clean with anti-static cleaner 7. enetian blinds (dust and damp wipe) 9 h 11e 11g Semi~Annually: 1. inyl and linoleum - strip completely and wax 2. ity refrigerator in office area (clean and disinfect) 1d 1f nnually: 1. tone, marble, granite, ceramic tile floors (refinishing) 1h Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A July 1, 2007 Page 6 of 13 ATTACHMENT - 4 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Senior Center, 7600 Amador Valley Blvd. Estimated Bldg. Square Feet: 15,500 Janitorial Cleaning Hours: 10:30 PM to 5:00 AM Frequency: 5-Days per week, Monday - Friday; Weekends as needed following private rentals. FREQUENCY TASK Daily: 1. inyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 2. tone. marble, ceramic, slate (sweep) 3. Hardwood floor in ballroom (sweep and dust mop on TuefThu) 4. Hardwood floor in ballroom (sweep and damp mop on MonlWed/Fri) 5. arpet and mats (vacuum traffic areas) 6. arpet spot cleaning and spot removal 7. raffiti (remove all marks and writing) 8. Doors and entrances (clean and polish) 9. Drinking fountains (clean, disinfect and polish) 10. Public Telephone (clean and disinfect) 11. Dusting (remove accumulated dust) 12. astebaskets (empty and replace liners) 13. Restrooms (clean, disinfect, restock) 14. Kitchen quarry tile floors (remove mats. degrease, disinfect. replace mats) 15. Kitchen/coffee bar sinks (clean and disinfect) eekly: 1. inyl, linoleum or concrete floors (damp/wet mop) 2. tone, marble, ceramic, slate (damp/wet mop) 3. arpets and mats (vacuum all areas, including edges and comers 4. ails, doors and molding (spot clean) 5. lass and windows (remove fingerprints, smudges, dirt) 6. hiteboards and pen rails (clean) 7. abinets, sinks and appliances (degrease, disinfect, and polish) 8. Kitchen Anti-Fatigue Mats (degrease and disinfect) (Fridays) 9. Kitchen Floor Drains de rease and clean Frida s 1. Dusting ~ high dusting 2. ooden furniture - clean and polish 3. Fonnica and metal desks - clean all 4. ood fixtures - polish 5. Light switches - clean and disinfect 6. anitorial closets - clean organize, stock and keep odor-free 7. Kitchen vent hoods over stoves - degrease, clean and polish Monthly: Quarterly: 1. inyl and linoleum - clean and wax floors - traffic areas Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A See Section 2 "Required Servlcesn 1a 1e a b c e f a b c a c a 10a 10b f 11c 10d 1c July 1, 2007 Page 7 of 13 2. 3. 4. 5. 6. 7. 8. Semi-Annually: 1. 2. nnually: Stone, marble, granite, ceramic tile floors (strip and seal) astebasketltrash containers - wash and disinfect Light fixtures - clean all HV AC vents and diffusers - clean all Personal computers - clean with anti-static cleaner enetian blinds (dust and damp wipe) rtificial Plants - clean to remove dust inyl and linoleum - strip completely and wax ity refrigerator in office area (clean and disinfect) 19 d g h 11e 11g e 1d 1f 1. 1h tone, marble, granite, ceramic tile floors (refinishing) Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1, 2007 Page 8 of 13 ATTACHMENT - 5 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Emerald Glen Activity Center/Preschool, 4201 A and B Central Parkway Estimated Bldg. Square Feet: 5,130 sf Janitorial Cleaning Hours: 10:30 P.M. to 6:00 A.M. Frequency: 5-Days per week, Monday - Friday. TASK 1. inyl, linoleum, or concrete floors (sweep and damp/wet mop all floors) 2. arpet and mats (vacuum traffic areas) 3. arpet spot cleaning and spot removal 4. raffiti (remove all marks and writing) 5. Doors and entrances (clean and polish) 6. Dusting (remove accumulated dust) 7. astebaskets (empty and replace liners) 8. Restrooms (clean, disinfect, restock) Weekly: 1. arpets and mats (vacuum all areas, including edges and corners 2. ails, doors and molding (spot clean) 3. lass and windows (remove fingerprints, smudges, dirt) 4. abinets, sinks and appliances (degrease, disinfect, and polish) 5. ity refrigerators (clean as specified) 6. Formica and metal desks/tables - clean and disinfect all Monthly: 1. Dusting - high dusting 2. Light switches - clean and disinfect 3. anitorial closets - clean organize, stock and keep odor-free 4. in I and linoleum - clean and wax floors - traffic areas uarterly: 1. inyl and linoleum - strip completely and wax 2. astebasketltrash containers - wash and disinfect 3. Light fixtures - clean all 4. HVAC vents and diffusers - clean all 5. Personal computers - clean with anti-static cleaner ami-Annually: 1. City refrigerator in preschool area (clean and disinfect) Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.--Exhibit A See Section 2 HRequired Services" 1f July 1, 2007 Page 9 of 13 ATTACHMENT - 6 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Stager Community Gym, 6901 York Drive Janitorial Cleaning Hours: 10:30 P.M. to 6:00 A.M. Frequency: Jan-Feb, 6 days per week, Man-Sat Mar-Dee, 5 days per week, Mon-Fri August (no service for last three-weeks of the month; closed for maintenance) Estimated Bldg. Square Feet: 11,610 FREQUENCY TASK See Section 2 URequired Services" Daily: 1. myl, linoleum, or concrete floors (sweep and/or dust mop all floors) 2. ardwood floor in gym (sweep and clean with floor machine) 3. raffiti (remove all marks and writing) 4. oars and entrances (clean and polish) 5. rinking fountains (clean, disinfect and polish) 6. ublic Telephone (clean and disinfect) 7. usting (remove accumulated dust) 8. astebaskets (empty and replace liners) 9. estrooms (clean, disinfect, restock) 10 DO TASK Bleachers swee and icku litter eekly: 1. inyl, linoleum or concrete floors (damp/wet mop) 2. ails, doors and molding (spot clean) 3. lass and windows (remove fingerprints, smudges, dirt) 4. abinets, sinks and appliances (degrease, disinfect, and polish) 5. leachers (clean all surfaces and damp mop) 6. ending Machines (clean machines/sweep underneath) Monthly: 1. Dusting - high dusting 2. ight switches - clean and disinfect 3. anitorial closets - clean organize, stock and keep odor-free 11c Quarterly: 1. inyl and linoleum - clean and wax floors - traffic areas 1c 2. estroom ceramic tile floors (strip and seal) 19 3. astebasketltrash containers - wash and disinfect d 4. V AC vents and diffusers - clean all h Semi-Annually: 1. inyl and linoleum - strip completely and wax 1d Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1, 2007 Page 10 of 13 r ATTACHMENT -7 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Dublin Swim Center, 8157 Village Parkway Janitorial Services Hours: 9:30 PM to 5:00 AM Frequency: Feb-Mar, 2-Days per week, Tueffhu Apr-May, 4-days per week, Sat/Sun, Tueffhu Jun-Aug, 7-days per week, Sun-Sat Sep, 4-days per week, Sat-Sun, Tuerrhu Estimated Bldg. Square Feet: Admin Bldg. = 3,315 sf FREQUENCY TASK See Section 2 "Required Servicesu aily: 1. Snack bar concrete floors (sweep and/or dust mop all floors) (Jun-Aug) 2. panish tile in office area (damp/wet mop and disinfect) 3. Blue flooring in lobbies/office (damp/wet mop, disinfect, wet vacuum) 4. raffiti (remove all marks and writing) 5. oors and entrances (clean and polish) 6. rinking fountains (clean, disinfect and polish) 7. ublic Telephone (clean and disinfect) 8. usting (remove accumulated dust) 9. astebaskets (empty and replace liners) 10. estrooms (clean, disinfect, wet vacuum, restock) 11. howers (clean and disinfect) 12. Locker rooms and dressin rooms clean, disinfect, wet vacuum eekly: 1. nack bar concrete floors (damp/wet mop) (Jun-Aug) 2. ails, doors and molding (spot clean) 3. lass and windows (remove fingerprints, smudges, dirt) 4. abinets, sinks and appliances (degrease, disinfect, and polish) 5. City refrigerators (clean as specified) 6. Formica and metal desks - clean all Monthly: 1. Dusting - high dusting 2. ooden furniture - clean and polish 3. ood fixtures - polish 4. Light switches - clean and disinfect 5. anitorial closets - clean or anize, stock and kee odor-free Quarterly: 1. Spanish tile floors (strip and seal) (Feb, May, July) x per year 2. astebasket/lrash containers - wash and disinfect 3. Personal computers - clean with anti-static cleaner 4. enetian blinds (dust and damp wipe) 1. ffiee and shower tile floors (refinishing with anti-slip coating) 1h 2. nack Bar concrete floor. clean and wax floors June 1c Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A July 1,2007 Page 11 of 13 ATTACHMENT - 8 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Dublin Heritage Center, 6600 Donlon Way. Estimated Bldg. Square Feet: School House: 2,900/ Church: 1,550 Janitorial Cleaning Hours: 9:00 P.M. to 6:00 A.M. Frequency: School House - 3 days per week (Wed/Fri/Sun); Church -1 day per week (Wed) Please note: Due to nature and historical value of the Heritaae Center, all cleanina products must receive approval from Museum Director prior to use. FREQUENCY TASK Daily: 1. inyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 2. Hardwood floors (sweep and dust mop) 3. arpet and mats (vacuum traffic areas) 4. Carpet spot cleaning and spot removal 5. raffiti (remove all marks and writing) 6. Doors and entrances (clean and polish) 7. Dusting (remove accumulated dust) 8. astebaskets (empty and replace liners) 9. Restrooms (clean, disinfect, restock) eekly: 1. iny!, linoleum or concrete floors (damp/wet mop) 2. Hardwood floors (sweep and damp mop) 3. Carpets and mats (vacuum all areas, including edges and comers) 4. ails, doors and molding (spot clean) 5. Glass and windows (remove fingerprints. smudges, dirt) Monthly: 1. Dusting - high dusting 3. Formica and metal desks - clean all 5, Light switches - clean and disinfect 6. anitorial closets - clean organize, stock and keep odor-free uarterly: 1. inyl and linoleum - clean and wax floors - traffic areas 3. astebasketltrash containers - wash and disinfect 4. ight fixtures - clean all 5. V AC vents and diffusers - clean all 6. Personal computers - clean with anti-static cleaner 7. enetian blinds (dust and damp wipe) Semi-Annually: 1. inyl and linoleum - strip completely and wax Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A See Section 2 "Required SetVices" 1d July 1, 2007 Page 12 of 13 ATTACHMENT - 9 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Building Inspector Trailers, Eastem Dublin. Janitorial Cleaning Hours: 5:00 P.M. to 5:00 A.M. Estimated Bldg. Square Feet: 2 single-wide trailers (2-Days per week, as arranged with staff) FREQUENCY TASK aily: inyl, linoleum, or concrete floors, sweep and/or dust mop all floors arpet and mats - vacuum traffic areas and offices arpet spot cleaning and removal - (as necessary) raffiti - remove all marks and writing lass and windows Dusting - removal of accumulated dust astebaskets empty and reline Restrooms - clean, disinfect, and restock supplies Note, there is no on-site dumpster for this location; trash must e removed to the dumpster at another facility. he trailers are currently located at Central Parkway & Chancery but will be moved about V4 mile east in summer of 2007. Weekly: Carpet and mats - vacuum all areas, including edges and corners ails, doors and molding - remove fingerprints, smudges and dirt Doors & entrances - clean and polish, remove finger prints & smudges Dusting - all table tops, office desks, and filing cabinets hite boards and pen rails - wash clean onthly: uarterly: Dusting - high dusting ooden furniture - clean and polish Formica and metal desks - clean all ood fixtures - polish abric or carpeted wall coverings- dust and/or vacuum, spot clean ight switches - clean and disinfect my I and linoleum - clean and wax floors - traffic areas astebasketltrash containers - wash and disinfect ight fixtures - clean all HV AC vents and diffusers - clean all Personal com uters - clean with anti-static... lass and windows, interior and exterior - all areas Semi-Annually: Janitorial Services Agreement between City of Dublin and OneSource Building Services, Inc.-Exhibit A See Section 2 "Require Services" 1a 2c 9 h a a c a,b July 1, 2007 Page 13 of 13 EXHIBIT B COMPENSATION SCHEDULE Compensation shall be paid pursuant to the following Fee Schedule: Consulting Services Agreement between City of Dublin and OneSource Building Services, lnc.--Exhibit B MONTHLY COST $2,288.01 $1,386.95 $1,052.00 $1,509.41 $337.69 $674.12 $391.50 $203.15 $978.75 $1,114.30 692.82 $123.37 $12.81/ HOUR ANNUAL COST $27,456.12 $16,643.40 $12,624.00 $18,112.92 $4,052.28 $2,022.36 $1,174.50 $406.30 $9,787.50 $2,228.60 8,313.84 1 480.44 $104,302.26 MINIMUM 2 HOURS July 1, 2007 Page 1 of 1