HomeMy WebLinkAboutItem 4.02 St-LocalTranspPrtnrshpEntity5
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CITY OF DUBLIN
AGENDA ST~
City Council Meeting Date: November 28, 1994
SUBJECT:
state-Local
State-Local
Report by:
Transportation Partnership Program -
Entity Agreement Supplement 005 (Cycle 5)
Public Works Director Lee Thompson
EXHIBITS ATTACHED: l)~Solution
2) /program Supplement No. 005
RBCOIOIEImM!I"", .... J Adopt resolution a_oving the program supplement and
~b authorizing the Mayor to execute the supplement.
FINANCIAL STATEMENT:
See below.
DESCRIPTION: The State-Local Partnership Program provides State funding
for local entities for transportation improvements on highway and exclusive mass-
transit guideway projects. This continuous program begins with an application
submittal on July 1 of a given year and allows a maximum of 2 years to start and 5
years to complete a project. The intent of the program is to identify eligible
locally funded projects which are ready to construct with minimum State planning and
review.
The Master Agreement for this program delineates the various responsibilities which
the City must undertake in order to receive funding. These responsibilities include
contract administration, audits, right-of-way purchase (where applicable), and
completion of required paperwork. The Program Supplement is project-specific. This
Supplement 005 pertains to the 1994-95 Street Repair and Overlay Project, which
resurfaced Cantebury Lane, Flanders Way, Portage Road, Bedford Court, Sutton Lane,
Cardigan Street, Bedford Way, Allegheny Drive and Alene Street.
For Fiscal Year 1994-95 (Cycle 5), the State share of the project cost will be a
maximum of $26,276.
Staff recommends that the City Council adopt the resolution approving Supplement No.
005 and authorizing the Mayor to execute.
a:. a~a!lJ4 \ slt:pilJJ(J5
CITY CLERK
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RESOLUTION NO.
-94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR
SUPPLEMENT NO. 005 (CYCLE 5)
STATE-LOCAL PARTNERSHIP FUNDS (SB 300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by
Proposition 111 adopted by popular vote in June of 1990, and allocates funds to
construct locally supported transportation projects that require a minimum of State
planning review; and
WHEREAS, matching funds can be derived from various local sources,
including Local Sales Tax, proposition measures, the Transportation Development Act,
Local Bonds, Assessment Districts, Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's 1994-95 Annual Street Repair and Overlay
Project has been accepted by the State-Local Partnership Program as eligible for
matching funds; and
WHEREAS, local jurisdictions desiring to participate in this program
are required to execute the Agreement and Annual Supplements for State-Local
Partnership Program funds;
WHEREAS, the City Council of the City of Dublin executed the Master
Agreement and the Cycle 1 Funding Supplement at its meeting of October 21, 1991.
the Cycle 2 Supplement at its meeting of April 27, 1992, and the Cycle 3 Funding
Supplement at its meeting of May 10, 1993, and the Cycle 4 Funding Supplement on
June 13, 1994;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby authorize the Mayor to execute the Agreement for Supplement No.
005 for Cycle 5, State-Local Partnership Program Funds (SB 300).
PASSED, APPROVED AND ADOPTED this 28th day of November, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
a:reso\sltpOOS
STATE OF CALIFORNIA - BUSINESS. IRA
TATION AND HOUSING AGENCY
DEPARTMENT OF TRANSPORTATION
BOX 23660
OAKLAND. CA 94623-0660
(510) 286-4444
:,-~:CS!~
PETE WILSON. GCNemor
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October 17, 1994
04-Ala-0-Dbln
SB95-5432(OO2)
Mr. Lee Thompson
Director of Public Works
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Attention: Mehran Sepehri
Dear Mr. Thompson:
Enclosed in duplicate is the Program Supplement No. 005 to Local Agency-
State Agreement No. SLTPP 04-5432.
. ..' ...... '. Pleas~~ay~t~~~~g;~~in~~t,~i~e~..2Y;i~~~>~PJ?r~p:r~~~e~~~~al~.Ret~:m~llXY
copies of.theagreeme'ngt()geFl:l:'~!)\Yi~l:l:the'certifi~dcopies'of.yourCouncil's .'f .'
Resoluti~n authoriziI}.g-it~executi()I}.. 'We'.will return one original executed.copy
of agreement for your file. ,.
Any changes to the funding or the Special Covenants of this agreement
should be discussed with this office.
If you have any questions please contact this office at (510) 286-5232.
Sincerely,
JOE BROWNE
District Director
J-i
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Michael Lim
Local Assistance Area Engineer
~.
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'PROGRAM.SUPPLEMENT a. 005
to .
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO.
Date:
Loca_n:
Project NwBr:
E.A. Number:
SLTPP-5432
October 5, 1994
04-ALA-0-DBLN
SB95-5432 (002)
04-927539
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks set forth on the following pages.
PROJECT TERMINI:
Various locations
TYPE OF WORK: Pavement rehabilitation
LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE{S) OF WORK
[X] Construction
Estimated Cost I State Share Funds I
FY95 $ 26276
$ 235685 FY96 $ 0 $
FY97 $ 0
CITY OF DUBLIN
By
Matching Funds
Local OTHER
209409 $
OTHER
o $
o
STATE OF CALIFORNIA
Department of Transportation
By
DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date
Date
Attest
Title
I hereby Certify upon my per~;;~~l knowledge that budgeted funds are available for this encumbrance:
Accounting Officer ~~ Date~/q'1 $
26276.00
Chapter I Statutes
Item
Year
Program
IBcl Fund Source
AMOUNT
139 1994
2660-125-042
94-95
20.25.010.100
C 258010 042-T
26276.00
Page 1 of 3
04-ALA-O-DBLN a
SB95-5432 (002) -
SPECIAL COVENANTS ORlmMARKS
e
DATE: 10/05/94
1. It is mutually understood between the parties that this
(,contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
,;tJ:ae,"mutual benefit of both parties, in order to avoid
>program and fiscal delays that would occur if the
~g~eement were executed after that determination was
made.
The total amount of State-Local Transportation
~artnership funds payable by the State shall not exceed
$26276 to be encumbered and reimbursed as follows:
FY 94-95 $
FY 95-96
FY 96-97
26276
o
o
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership' funds will require a
revised finance letter.
2. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
Ca) The eligible award amount or
(b) . The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B.The LOCAL ENTITY will invoice the State for the full "State's
Sh~re" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is,~considered a grant and will be r:e.imbursed as a lump sum
payment regardless of final project~_cost.
C. Prior to reimbursement under this~..Program Supplement, a
Request For Early Reimbursement form; executed by the LOCAL
ENTITY, must be on file with the STATE.
Page 2 of 3
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04-ALA-0-DBLN
SB9S-S432 (002)
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DATE: 10/0S/94
SPECIAL COVENANTS OR REMARKS
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
3. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1993, Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
4. The Reimbursement Ratio for this Cycle S (94/9S) Project is
19.3S%.
Page 3 of 3