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HomeMy WebLinkAbout4.01 Draft CC 06-28-2007 Min DRAFT MINUTES OF THE cITY COUNCIL OF THE cITY OF DUBLIN ADJOURNED RE6ULAR MEETIN6 - JUNE 2a. 2007 An adjourned regular meeting of the Dublin City Council was held on Tuesday, June 28, 2007, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:01p.m., by Mayor Lockhart. .......... ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz and Mayor Lockhart. ABSENT: None . PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. . ORAL COMMUNICATIONS Adoption of Final 2007 -2008 Goals & Obiectives 6:02 p.m. 3.1 (100-80) Administrative Analyst Roger Bradley presented the Staff Report and advised that the Council would review the final Goals & Objectives for Fiscal Year 2007-2008, which included the proposed carry-over goals from Fiscal Year 2006-2007 to be carried over, the Preliminary Adopted Goals & Objectives for Fiscal Year 2007-2008, and the Preliminary Adopted 10-Year Strategic Plan. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 231 DRAFT City Manager Richard Ambrose clarified, regarding the Carryover Objective of Installing Recycled Water at the Civic Center, recycled water would not be installed at the Civic Center by July, but Staff would have a report to the Council in July regarding the specifics of the project. Mayor Lockhart inquired as to if Low priority Goals and Objectives were dropped off the list and not funded as discussed in a previous City Council meeting. City Manager Ambrose clarified that Low priority Goals and Objectives were kept on the list, but were not funded. Only High priority Goals and Objectives were being funded. Medium and Low Goals and Objectives were left on the list for that Staff to work on when they had completed High priority goals. Mayor Lockhart commented that when doing the synopsis and figuring percentages for Goals and Objectives completed, it might be better to take them off the list. Vice Mayor Hildenbrand suggested reviewing Low priority goals next year and discussing if they should remain on the list if they had been on more than five years. City Manager Ambrose suggested Staff provide Council with percentages on the High priority goals only to better reflect Staff's work throughout the year. Councilmember Sbranti commented that he did not believe the percentages accurately reflected Staff's continued hard work. City Manager Ambrose asked if Council wanted Staff to focus percentages on High priority objectives. The Council responded yes. Cm. Sbranti commented that in regards to Objective, IV.C.2., the City should work with neighborhood watch groups as well as Homeowners Associations. In the Economic Development Category, was the parcel where the food lab was located on Dublin Boulevard coming available. He suggested keeping a look out for land near the City Center. City Manager Ambrose stated that he believed the owners were already under contract with a buyer for that piece of property. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 232 DRAFT Cm. Sbranti asked if the Teen Driver Program was going to work through a specific class at Dublin High. Commander Thuman commented that the development of the program was completed. The school was looking for class time this upcoming school year and would be focusing on the sophomore age group. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti and by unanimous vote, the Council Approved those Goals & Objectives that were to be carried over from Fiscal Year 2006-2007 to the Fiscal Year 2007-2008 Goals & Objectives and 10-Year Strategic Plan, and Adopted the Fiscal Year 2007-2008 Goals & Objectives and 10-Year Strategic Plan, as amended. ..... Youth Advisory Planning Board Appointments to the Tri-Valley Adolescent Health Initiative 6:16 p.m. 3.2 (110-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the Youth Advisory Planning Board was developed to support the Tri - Valley Adolescent Health Initiative Committee. Students from middle school, high school and freshman or sophomore status in college, represented the Cities of Dublin, Pleasanton and Livermore by engaging other youth in the needs assessment and planning process of adolescent health and wellness services for the Tri - Valley region. Mayor Lockhart commented that the selection process was very different this time. The members recruited applicants, sat with the Mayor and interviewed all the students, then discussed what each person would bring to the table. They looked for candidates that would bring different experience and ideas to the Board. The members, with assistance from Jesus Verduzco, Planning Consultant, Tri - Valley Adolescent Health Initiative, then made phone calls to those applicants that were selected and those that were not. It was a learning experience for the members. There would be sound feedback from a cross section of youth represented on the Board. On motion of Cm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the Council confirmed the Mayor's five (5) appointments to the Youth Advisory Planning Board to the Tri-Valley Adolescent Health Initiative for the term of July 2007 through June 2008. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 233 DRAFT . Public Comments 6:22 p.m. 3.3 Mayor Lockhart invited speakers that wished to address the Council on any item, even those items on the agenda, so as to not have to wait through the whole meeting to speak. Tobias Brink, President and CEO of the Tri Valley Business Council (Business Council), discussed the changes that were occurring with the Business Council. One major focus change had been, rather than entertain numerous initiatives, to be more focused on the Business Council's priorities. The Business Council had reorganized their committees and were now called Policy Councils. Each Policy Council would have representation from two of the Business Council Board members as co-chairs. They had been charged with coming up with a series of initiatives which would be in alignment with the Business Council's mission statement which was to focus on regional issues that impacted economic vitality. Those initiatives would be unveiled at an August 9th event to which the City Council would be invited. The keynote speaker would be Congresswoman Ellen Tauscher. The Business Council would continue to focus on its web site that would serve to be a gathering place for innovators in the Tri-Valley, help them match up with professional service providers and make sure that they kept business in the Tri - Valley and prevented any leakage to other areas. Cm. Sbranti asked if there would be another look ahead in 2010 to 2020, as had been done in 2000 for 2010. Mr. Brink commented that yes, there would be a look to the future. They wanted to gather input from Cities and the private sector. They were looking to build their infrastructure to support entrepreneurs and innovators and keep tax revenue local. Cm. Oravetz asked when the Business Council meeting mentioned earlier by Mr..Brink would take place. Mr. Brink stated it would take place on August 9 at the Palm Event Center in Livermore, from 8:00 am to 11 :00 am. Mayor Lockhart asked if the Business Council had received any feedback from any communities regarding how political the Business Council had become. There were communities that were interested in supporting the Business Council on some issues but DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 234 DRAFT not all issues. How would the Business Council balance these issues without being run by the Cities, but at the same time, support the community? Mr. Brink stated that it was a matter of form, substance, style and communication. There could have been instances where there was not clear communication. One of the new Policy Councils developed would be the Government Relations Council. Discussions would go through that Policy Council when the other Policy Councils came up with recommendations, before going public. He believed the business community, the Business Council and Cities could find common ground on issues. The Business Council was there for the betterment of the Tri-Valley. Mayor Lockhart asked Mr. Brink if there would be elected officials on the Governmental Relations Policy Council. Mr. Brink stated that had not been decided as of yet, but there would be representation from all the Cities on the Governmental Relations Policy Council. The issues for this Council would be any that pertained to economic vitality, e.g., housing, water, etc. The intent was for those initiatives to be more focused than broad based. Mayor Lockhart thanked Mr. Brink for having addressed the Council regarding changes with the Tri - Valley Business Council. No other comments were made by any member of the public at this time. .. ...... . CONSENT CALENDAR 6:37p.m. Items 4.1 through 4.3 On motion of Cm. Scholz, seconded by Cm. Oravetz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes - None; Approved (4.2 600-30) Ninth Amendment to Agreement for Legal Services with Meyers Nave Riback Silver & Wilson and authorized the Mayor to executed the Amendment; DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 235 DRAFT Adopted (4.3 210-30/600-35) RESOLUTION NO. 108 - 07 AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER OF UP TO $75,000 FOR ADDmONAL GRADING WORK DUE TO UNFORESEEN CONDmONS ......... WRITfEN COMMUNICATIONS - None . PUBLIC HEARINGS Public Hearing Fiscal Year 2007-2008 Update to the 2006-2011 Capital Improvement Program; Fiscal Year 2007-2008 Preliminary Budget and Financial Plan; Emerald Glen Park Recreation and Aquatic Complex 6:37 p.m. 6.1 (330-40/330-20) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report and advised the City Council would consider adoption of the Fiscal Year 2007-2008 Updates to the City's Five-Year (2006-2011) Capital Improvement Program (CIP) and the Preliminary Budget and Financial Plan for Fiscal Year 2007-2008. The proposed Budget and Financial Plan recommended total appropriations of $108,695,542. The City Council would also receive a report and consider options with respect to the Emerald Glen Park Recreation and Aquatic Complex. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. The Council and Staff reviewed and discussed the CIP's four major categories: General, Community Improvements, Parks, and Streets. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 236 DRAFT General: City Manager Ambrose reviewed the projects in the General category, with total expenditures estimated at $34.2 million. Six (6) major projects were included in FY 2007 -2008, totaling $1,542,833: TV30 Studio Remodel; Accounting System; Building Permit System; Civic Center Design; Energy Saving Window Treatment (new); Civic Center Roof Maintenance (new). Cm. Sbranti asked what the anticipated timeline was for the Civic Center Design over the next 12 months. City Manager Ambrose stated that construction would begin at the end of Fiscal Year 2008-2009 or the start of Fiscal Year 2009-2010, with the Police Department being the most pressing need. The next study would be the programming study, which included looking at items such as the foundation of the building to make sure it could accommodate the second story improvements. Following that step, a full time architect would be brought on board to do the design and complete the construction documents. The Civic Center project was not fully funded because it relied on Public Facility Impact Fee funds. That program did not have the entire $10 million built into the program and a fee study was presently being done to update those fees. A portion of the project might have to be picked up by the City's General Fund. Community Improvements: City Manager Ambrose reviewed the projects in the Community Improvements category, with total expenditures estimated at $1.5 million. Six (6) major projects were included in FY 2007-2008, totaling $561,335: Ironhorse Trail Wildflowers; Sidewalk Safety Repairs; Bus Shelters; San Ramon Road Wall Maintenance; Transit Center Art (new) and Village Parkway Soundwall Painting (new). The City Council directed Staff to go back and ask City schools, public and private in the community, for interest in participating in a bus shelter design. Vm. Hildenbrand asked if in regard to the Transit Center Art project, would new art be presented. City Manager Ambrose stated that the project would start over, so there would be new art. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 237 DRAFT Mayor Lockhart asked if the vines would have to be taken off of the Village Parkway soundwall for that project. City Manager Ambrose stated, yes, the vines would need to be removed. Parks: City Manager Ambrose reviewed the projects in the Parks category, with total expenditures estimated at $95.6 million. Six (6) major projects were included in FY 2007 - 2008, totaling $13,278,632: Park and Community Services Needs Assessment; Shannon Center Reconstruction; Historic Park Acquisition; Dublin Ranch Neighborhood Park; Stagecoach Park Play Area Renovation; Dublin Historic Park Development (new). Cm. Sbranti asked if this category also included Fallon Sports Park Phase I and Improvements at the Sports Grounds snack bar and restrooms. City Manager Ambrose replied that yes, both of those projects should have been included on this presentation slide. Fallon Sports Park Phase I included tWo little league fields, two lighted softball fields, two lighted soccer fields, four lighted tennis courts, four lighted basketball courts, parking improvements and restrooms, which would total about 19 acres of the 60 acre park. Parks and Community Services Manager Paul McCreary presented an overview of and alternatives for the Emerald Glen Recreation and Aquatic Center as detailed in a memo previously distributed to Council. Cm. Oravetz asked if maintenance figures had been calculated for each alternative of the Aquatics Center. Parks and Community Services Manager McCreary stated there had not been any further study done on maintenance figures. When Staff had met with Council in 2005 on the preferred alternative, the Consultant stated that Maintenance Costs would be an annual subsidy of approximately $600,000 to operate that facility. For any alternative selected by the Council, the City would have to retain a sports management group to look at current market scenario of competition and see how that might affect revenues. City Manager Ambrose clarified that the $600,000 was the net difference, so the annual operating cost for that facility would run approximately $3.3 million and the City was anticipating generating revenue through memberships and admission fees of over $2 DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28,2007 PAGE 238 DRAFT million a year. The $600,000 was the net difference of the annual operating maintenance costs and the revenue. Cm. Oravetz asked if anyone else was interested in working with the City of Dublin in a public/private public partnership. City Manager Ambrose stated that no one else was interested. The City had worked in cooperation with its Economic Development Director who had good working knowledge of who was in the area and who was trying to get in the area. Part of the problem was the location of the Aquatics Center was not on a major arterial. Cm. Scholz asked how soon Staff needed a decision on which alternative was preferred. City Manager Ambrose stated that it would depend on what priority the Council gave the project in relation to the other projects that were in the Capital Improvement Program. That was why Staff wanted to discuss this project as part of the Capital Improvement Program because they all required funding. It was a question of what were the Council's priorities. These were only some of the alternatives for the Aquatic Center, but the Council could select components from different alternatives to make up the Center.. Cm. Scholz asked if the Heritage Center was funded. City Manager Ambrose commented that there was funding for Phase I Improvements of that park that consisted of construction of a parking lot, irrigation and turf for the site, excluding the US Bank site. Mayor Lockhart stated that the Council needed to decide where to go with these alternatives or a combination thereof, so that dollar figures could be plugged into the Capital Improvement Program. City Manager Ambrose stated that the purpose of the Public Facility Impact Fee Program was to make certain that development and new population did not overwhelm the existing recreational gym and aquatic facility. Therefore, at a bare minimum, the City needed to go ahead with at least the Aquatics Center Master Plan. There was $1 7.9 million in funding available for the Aquatics Center. City Manager Ambrose continued the presentation regarding possible funding sources as detailed in the memo previously distributed to Council. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 239 DRAFT Vm. Hildenbrand commented that she did not view the items for Emerald Glen as items on a wish list. It was part of a Master Plan. They were items that have been eagerly awaited. These amenities were needed as the City grew. She would like to see Alternative 3 move forward, in phases. Maybe not making the fitness room bigger but adding a game/teen room. Teens were looking for free places to go, swim and be with other teens. Even if the footprint of this alternative had to be made smaller, the Council could be creative to provide what the community needed. Cm. Sbranti asked if anything had come out of the suggestion in January of having the competitive pool located at the Dublin High Swim Center. City Manager Ambrose stated that Staff had assumed that the costs would be fairly comparable, whether the competitive pool was at Emerald Glen or the Dublin High Swim Center. There had not been any further study until Staff received direction from Council as to what was its preference. After Council direction, Staff would do more serious field studies to see if locating the competitive pool at the Dublin High Swim Center could be accomplished. For purposes of this discussion, the competitive pool could be built at either location. Cm. Oravetz asked Cm. Sbranti if he meant to have the competitive pool at Dublin High and have the leisure pool at Emerald Glen. Who would then own the pool at the Dublin High Swim Center? City Manager Ambrose stated the School District would own the property and the City would own the pool and the maintenance costs. The City would also have to look at the parking issue at the Dublin High Swim Center. The Council and Staff clarified that the competitive pool would be a separate pool from the one that was already there. The cost would be $2Amillion as a stand alone pool. There was room at the site to have the competitive pool, the leisure pool and also have room. for families to set up sitting areas around the pools. Vm. Hildenbrand agreed she would like to see the competitive pool at the high school but the City still needed to contact and ask about interest on the part of the School District. She would not want to ask the voters for money to complete the Aquatics Center. Mayor Lockhart asked Staff for clarification regarding if when the Council started with the Emerald Glen Master Plan, they had started with Alternative 1. If the Council selected Alternative 1, the Council would still be providing what had been decided upon DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 240 DRAFT with the Master Plan. It seemed the Council was suggesting a mixture of amenities added to that site that would improve the quality of life for all Dublin residents; such as the game room that could be used also as a teen center. Her concern with Alternative 3 was it delayed the building of the competitive pool and the gymnasium. Cm. Sbranti stated that Alternative 1 alone was impressive. The City did not need to build an indoor swim center to compete with the other swim centers. The Council discussed the indoor swim center in terms of being able to use it year round for seniors, swim therapies, swim classes, and recreational swimming. Cm. Sbranti stated he would like to see Alternatives 1 or 2, from a cost standpoint as well as time, in getting the construction completed sooner for the residents that had been waiting for the Aquatic Center. Cm. Scholz stated that she would take a more conservative view and would support Alternative 2. She would not like to over burden the people of Dublin with a bond to build the Aquatic Center. Vm. Hildenbrand asked the Council what if the School District did not want the competitive pool built at the high school. Would the Council support still having it at Emerald Glen? Cm. Sbranti commented he believed the high school would welcome the competitive pool there. Mayor Lockhart asked if Staff could figure the cost of having the game room added to the pool site at Emerald Glen. City Manager Ambrose asked if the Council was looking at Alternative 1 or 2 with the game/teen room added. The competitive pool was already funded and Staff could cost out the teen center. Cm. Sbranti commented on the $6.3 million price tag to cover the leisure pool was rather high. Vm. Hildenbrand stated it was something the community deserved. The community would have more opportunities to be active throughout the year with a covered pool and it provided greater opportunities for the City's swim program. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 241 r~~~ ~~ ~ DRAFT Cm. Sbranti reiterated his concerns of $6.3 million for the cost to cover the pool. If the covering were going to be in a later phase, he could support the covering of the pool. Cm. Oravetz stated that the maintenance fee was going to be costly for future Councils. He supported Alternative 2. He also supported a game/teen room. Cm. Sbranti asked if the maintenance fees would be the same if the Council recommended any of the Alternatives. Alternative 4 maintenance fees would be approximately $600,000. Parks and Community Services Manager McCreary stated the Master Plan, Alternative 1, subsidy would be approximately $500,000 to cover maintenance fees. Mayor Lockhart stated that if the City was going to put millions of dollars into this project, they should recommend an alternative that was useable and of which everyone could take advantage. City Manager Ambrose stated that the Council could take a look at available resources of funding and how the second phase stacked up against other projects in the CIP, as far as funding. The Council conducted a straw vote on the Emerald Glen Recreation and Aquatic Complex preferred alternative and by unanimous vote, selected Alternative 2, with the addition of a game/teen room, and the possibility of Dublin High Swim Center as the sight of the competitive school. The Council directed Staff to would work with the School District to see if there was interest in having the competitive pool at the Dublin High Swim Center. Streets: City Manager Ambrose reviewed the projects in the Streets category, with total expenditures estimated at $139.8. Ten (10) major projects were included in FY 2007- 2008, totaling $32,947,481: BART Station Corridor Enhancements - Dublin Boulevard; Eastern Dublin Arterials; Fallon Interchange - Phase 1; Annual Street Overlay Program; Improvements at Dublin Boulevard and Dougherty Road; St. Patrick Way (Regional to Golden Gate); Phase 1 Signal Communications Upgrade (new); Phase 1 Storm Drain Assessment (new); Dublin Boulevard/Amador Plaza Intersection Improvements (new); San Ramon Road Trail Improvements (new). DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 242 DRAFT Cm. Sbranti asked Staff the time line of the Scarlett Drive Improvements. City Manager Ambrose stated that land for the Scarlett Drive Improvements had to be acquired from the Army and County and that might take a while. Public Works Director Melissa Morton stated that the work done on the project in 2006- 2007 was to do the preliminary alignment study, complete the environmental document and have a discussion with ACTIA regarding the original intention of the project and how those objectives had changed and to make sure ACTIA funding was still relevant. The original project description included lanes devoted to buses. In the City's discussions with LAVTA and CCTA, those lanes were not deemed necessary. In terms of concluding the City's work for the year, the last intent was to have a meeting with ACTIA and make sure the scope of the project still met the intent of Measure A. Staff believed that was the case, but wanted to get that assurance in writing. City Manager Ambrose stated the Dublin Boulevard/Dougherty Road project had taken much funding. The cost for right-of-way acquisition had increased significantly. There would not be any additional TIF funding available until after 2011 to undertake this project. The intersection was in bad need of improvement. City Manager Ambrose stated the Dublin Boulevard/Dougherty Road project had grown in cost. There were also existing loan commitments to different agencies that had assisted the City with previous improvements and. those commitments needed to be met. Based on the City's cash flow and the fact that development was slowing down, the cash was not coming as quickly. Mayor Lockhart stated that the land from the Army for this project would not come quickly. City Manager Ambrose stated that depending on the development plan by the Army, it might affect some of the intersections that interface with the Scarlett Drive extension. And because the City did not have adequate cash flow at this time to move forward with the project, it made sense to delay the project. Cm. Sbranti stated that when looking at the list of the Streets projects that were not funded, this was the most important intersection in regards to congestion. Public Works Director Morton stated the improvements that the City was currently constructing for the Dublin Boulevard/Dougherty Road intersection would make a large difference. It was always intended that the Scarlett Drive extension and those DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 243 DRAFT intersection improvements would work in concert to make sure that the City addressed that region at buildout. The City believed it had the time for Scarlett Drive to wait simply because there would be a lot of room in that intersection when it was built to the ultimate. No comments were made by any member of the public at this time. By consensus, the Council approved the Capital Improvement Program. . RECESS 8:07 p.m. Mayor Lockhart called for a short break. The meeting reconvened at 8: 14 p.m. with all Councilmembers present. . . .... OPERATING Administrative Services Director Paul Rankin presented an overview of the Proposed Fiscal Year 2007 -2008 Operating Budget. Assistant City Manager Joni Pattillo discussed the Requests for Funding from Organizations and CDBG Funding. The Council and Staff reviewed and discussed the Budget's major categories, including General Government, Public Safety, Transportation, Health & Welfare, Culture & Leisure, and Community Development. General Government: City Manager Ambrose reviewed the General Government category and associated Higher Service Levels, which included the general inflationary cost increases; 25th City Anniversary Fireworks at Day on the Glen; increase in Recruitment, training and recognition costs necessary for the organization; decrease in Legal Services due to an decline in development activity; expenses associated with the maintenance of the Heritage Park site; increased insurance premiums and a loss contingency; and Inclusion of a $100,000 budgeted contingent reserve. The Fiscal Year 2007-2008 recommended budget for this category was $5,920,485, with a total increase of $380,480 or 6.9%. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 244 DRAFT City Manager Ambrose discussed General Government Higher Service Levels. Vm. Hildenbrand stated that she received questions from citizens asking if the Ctiy was keeping pace with growth in terms of number of police officers and fire fighters. Mayor Lockhart stated she would like the Council to consider adding a contingency to funding of the Tri - Valley Business Council, making it contingent on funding by other Cities and gathering more information. This would require the other Cities to be on board with the Business Council and that it met the needs of Dublin. The funding request would be approved by the City Council before a check was written. Public Safety: City Manager Ambrose reviewed the Public Safety category and associated Higher Service Levels, which included general inflationary cost increase; increased cost of Dispatch Services; increased share of Animal Shelter costs and increased Animal Control Field Service Use; increased number of street lights and signals operated by the City; full year costs of Community Outreach position in Fire Division to assist with Disaster Preparedness; and a local match for a proposed AmeriCorps grant to enhance community outreach (ACID). The Fiscal Year 2007-2008 recommended budget for this category was $23,727,228, with a total increase of $1,608,830 or 7.3%. City Manager Ambrose discussed Public Safety Higher Service Levels. In relation to the fire inspector position in the Higher Service Levels, the City Council and Staff discussed the role of the position and the fact that this position would replace a contract employee and a Vz time City employee, with the position funded by Alameda County. Vm. Hildenbrand asked Commander Thuman to look into vehicles being taken off the freeway and left at on Dublin streets, particularly in the area of Dublin Boulevard at Tassajara Road. Commander Thuman replied that he would have Police Staff look into it. Cm. Sbranti asked if the Youth Officer to be added as a Higher Service Level, would serve the same function of the other school officers. Commander Thuman stated the officer would be assigned to the emerging gang problem and supplement the other school officers. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 245 DRAFT City Manager Ambrose added the other new patrol officer was slated to work in the eastern Dublin area. Transportation: City Manager Ambrose reviewed the Transportation category and associated Higher Service Levels, which included general inflationary cost increases; increased costs to maintain the G-3 Box culvert; decrease in rates for street sweeping; increased landscape maintenance costs in Assessment Districts; repair of retaining wall adjacent to San Ramon Bike/Pedestrian Path; and landscape renovation in selected median areas. The Fiscal Year 2007-2008 recommended budget for this category was $3,104,131, with a total increase of $302,024 or 10.8%. Health & Welfare: City Manager Ambrose reviewed the Health and Welfare category and associated Higher Service Levels, which included general inflationary cost increases; increased residential garbage service rates; $1.5 million loan for the redevelopment of the Arroyo Vista Housing Project; and support for consulting services associated with the redevelopment of the Arroyo Vista Housing Project. The Fiscal Year 2007-2008 recommended budget for this category was $4,213,463, with a total increase of $1,966,142 or 87.5%. Culture & Leisure: City Manager Ambrose reviewed the Culture & Leisure category and associated Higher Service Levels, which included general inflationary cost increases; increased cost of operating and maintaining Dublin Public Library; full year of maintenance of Dougherty Hills Dog Park; partial year of maintenance for Area F and Area G Neighborhood Squares; and decrease of supplemental contribution to Community TV. The Fiscal Year 2007-2008 recommended budget for this category was $7,408,783, with a total increase of $426,060 or 6.1 %. Alameda County Librarian Jean Hofacket stated that the Dublin Library gate count had increased by 9%, circulation increased by 3%, and the Reference Staff at the Library had increased their answers to patrons' questions by 13%. The County Library System as a whole had also done well. It had received national recognition for its literacy program and its senior services program. The library would be entering into a Strategic Planning process that would take approximately 18 months to complete and the City had Staff that was assisting with the process. The Library would include the City's Capital Improvement Program in the process. Ms. Hofacket would be sending out an update DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28,2007 PAGE 246 ~~ ~ DRAFT within the next two weeks. The Strategic Planning process would be based entirely on . community need and vision, and also potential problems. Once the Library heard from community members, it would then come up with ways in which it could support the City Council and City in moving forward and providing the information and recreation services the City needed to support its growth. She thanked the City for funding the Library's extra hours. City Manager Ambrose stated that Dublin was the first City in Alameda County to increase the hours of a County library. Mayor Lockhart stated that the Council was very proud of the services offered by the Library. One of the smartest things the City had done was deciding to stay with Alameda County Library services. The partnership had been good for the City since day one. Dublin Library Director Lee Jouthas stated that a grant had been received for the digitizing of 200 Dublin Heritage photographs to be available to residents over the web. Cm. Scholz asked, in regard to other Recreation items, if a cook at the Senior Center had been laid off. Parks and Community Services Manager McCreary stated that the cook had worked her maximum amount of hours for the fiscal year, therefore the other cook had taken over. Community Development: City Manager Ambrose reviewed the Community Development category and associated Higher Service Levels, general inflationary cost increases; increased cost due to full year funding of vacant Staff positions; special studies including: work associated with Camp Parks; Scarlett Court Design Specific Plan Phase II; Community Design Element; and Downtown Specific Plan. The Fiscal Year 2007-2008 recommended budget for the category was $8,643,145, with a total increase of $612,380 or 7.6%. Vm. Hildenbrand inquired if there had been any movement on the Lifestyles Center. City Manager Ambrose stated the developer was working with City Staff on the design of the building. It was scheduled to open in 2009. A new plan would have to come back to the City Council for review and approval. Vm. Hildenbrand inquired as to the status of Grafton Station. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 247 DRAFT City Manager Ambrose stated that a building permit had been issued to Lowes and they were anxious to get moving. There were also four other buildings approved for the project. Vm. Hildenbrand inquired if there had been any interest in the restaurant pad at the Tralee Development. Economic Development Director Chris Foss responded no, there had not been any interest thus far. Cm. Sbranti commented, in regard to the Higher Service Level item of the Code Enforcement position, he understood it to be an Assistant/ Associate Planner position and because of the slow down in development, the position was moved to Code Enforcement. If development increased in the near future, would that position shift back to a Planner. City Manager Ambrose responded that if the demand occurred, Staff would return to the Council for approval of a budget adjustment to hire a Planner and keep the Code Enforcement position. City Council and Staff discussed the current heavy work load of the Code Enforcement position and concurred that another position was much needed. Mayor Lockhart asked if Staff was still looking at Universal Design. City Manager Ambrose stated that there would be a meeting July 10 with the Development Community to discuss Universal Design. Mayor Lockhart asked what would be the next step after the meeting with the Development Community. Community Development Director Jeri Ram stated Staff would present a report to Council. City Manager Ambrose reviewed the Internal Service Fund, proposed appropriations to reserves, and long-term fiscal needs. The Fiscal Year 2006-2007 projected year-end surplus was approximately $8.4 million, and the Fiscal Year 2007-2008 projected General Fund year-end surplus was approximately $2.6 million, for a total of approximately $11 million for the two years. City Manager recommended appropriations of $4.5 million of the projected surplus as follows: DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 248 DRAFT Civic Center Expansion set aside Establish Reserve for future City Maintenance Facility /EOC Establish Reserve for Fire Department - Retiree Medical $2,000,000 1,500,000 1 ,000 ,000 $4~500~000 There was a remaining $6.5 million of the two-year surplus that would need to be designated for use by the City Council. Mayor Lockhart asked Staff the status of the Kolb House in reference to the Heritage Park. Parks and Community Services Director Diane Lowart stated the family was still very interested in donating the Kolb House to the City and was waiting for word from tonight's meeting to see if the City was going to move ahead. Mayor Lockhart asked what Phase II of the Heritage Park would include. Parks and Community Services Director Lowart stated Phase I would include demolishing the shopping center, taking out the existing parking lot and replacing a majority of the parking lot and the existing building with turf, irrigation and utilities, and buildinga new parking lot. Phase II would include the orchard with a pavilion. If the City was looking at relocating the Kolb house to the Heritage Park, Staff would recommend taking another look at the Master Plan to identify the preferred location for the Kolb House. This would add two months to the process, to reopen the Master Plan. The Kolb house could be relocated as part of Phase I. Cm. Sbranti asked what was the cost of Phase II. City Manager Ambrose stated that the cost of Phase II was $4 million. Cm. Sbranti asked, in reference to the surplus funds designation, what was the anticipated annual cost to the City for the fire retirement item. City Manager stated the City's liability would be quite large. The City Council must decide if the City would pay as they went, or begin pre-funding and save money in the end. Cm. Sbranti asked Staff if the City could pre-fund all or a portion of the City's liability without the County going forward. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 249 r~~~ ~~ ~ DRAFT City Manager Ambrose stated the City would have to discuss that with PERS. City Manager Ambrose asked to review the schedule for the Heritage Park with Council. Parks and Community Services Director Lowart stated Staff anticipated a contract would come forward for architectural services in July and begin in August 2007 and construction would start in October of 2008. City Manager Ambrose stated that the present tenants of the shopping center would have to vacate the property by the first of the year, except for US Bank. The City Council and Staff discussed the ability to purchase and move the Kolb House in Phase I of the project. The family had found a mover and if the moving costs were reasonable, they would also fund the moving costs, with the City taking the house as-is. There had not been an evaluation on the house by the City to find out if the house could withstand the move. Mayor Lockhart asked if there was any member of the public that would like to address the Council. A Dublin citizen spoke and thanked the Council for having made the Dublin Sports Grounds a priority. She also thanked the Council for pushing up Phase I of Fallon Sports Park. She made a bid for artificial turf at Fallon Sports Park. It would allow for year round use and the maintenance would be less. She asked Council to consider artificial turf for the fields. The City Council and Staff discussed the possibility of using artificial turf on fields at the Fallon Sports Park. If artificial turf was chosen, the primary use for fields would be for organized sporting events, but the fields should also be accessible to the community, as desired. Staff would need to do further research on maintenance costs for the artificial turf and also look into the cost of having artificial turf on more thanjust two of the fields at the Sports Park, maybe the lighted fields. Staff would report back to the Council as part of Phase I of the Sports Park on its findings. By consensus, the City Council decided to allocate $4.5 million of the $11 million projected two year surplus to the City Manager's recommended appropriations: DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 250 DRAFT Civic Center Expansion set aside Establish Reserve for future City Maintenance Facility /EOC Establish Reserve for Fire Department - Retiree Medical $2,000,000 1,500,000 1 ,000 ,000 $4~500~000 The City Council discussed possible uses of the remaining $6.5 million two-year projected surplus. It was noted that if funds were going to be reserved for particular projects, it would be prudent to include the design of the later phases of those projects in the initial design. It was clarified that the reserves would not fund a project entirely, in the short-run, but would be set aside for gradual use for specified projects, in the long- run. By consensus, the Council agreed to establish reserves for the following projects, in amounts as follows: Emerald Glen (Indoor Portion) of the Aquatic Center Heritage Park (Phase II) Fallon Sports Park Artificial Turf East Bay Communications Systems $2,500,000 2,500,000 1,000,000 500,000 $6~500.000 On motion of Cm. Oravetz, seconded by Cm Scholz, and by unanimous vote, the Council adopted RESOLUTION NO. 109 - 07 APPROVING THE 2007 -2008 UPDATE TO THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM and RESOLUTION NO. 110 - 07 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2007 -2008 ..... UNFINISHED BUSINESS - None .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 251 DRAFT NEW BUSINESS Adoption of an Appropriations Limit for Fiscal Year 2007-2008 10:15 p.m. 8.1 (330-20) Administrative Services Director Paul Rankin presented the Staff Report and advised that each year the City Council was required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the annual Budget process. The Fiscal Year 2007-2008 Limit was calculated by multiplying the adopted Limit for the prior year by a factor reflecting growth increases. On motion of Vm. Hildenbrand, and seconded by Cm. Oravetz and by unanimous vote, the City Council adopted RESOLUTION NO. 111 - 07 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2007-2008 OF $151,457,623 + 2006-2007 Budget Modification with Regard to Article XIII B of the State Constitution 10:16 p.m. 8.2 (330-20) Administrative Services Director Paul Rankin presented the Staff Report and advised that this action requested authorization to "appropriate" all revenues received in the current Fiscal Year 2006-2007 that were in excess of expenditures. The actual amounts involved would be determined following the close of Fiscal Year 2006-2007. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand and by unanimous vote, the City Council authorized the appropriation of all excess revenues to Reserves in conformance with this report. + DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 252 rQ ~ 1"< DRAFT Pre- Payment of Public Employee Retirement System (PERS) Side-Fund 10:18 p.m. 8.3 (720-60) Administrative Services Director Paul Rankin presented the Staff Report and advised that the City Council would consider appropriating $3,569,754 from General Fund Reserves to pre-pay the City CalPERS Retirement Obligation for the side fund created in 2005. The prepayment would result in significant long-term cost savings to the City. City Manager Ambrose stated the pre-payment would have to be done by June 30. The minimum amount of savings to the City would be close to $3.6 million. Cm. Sbranti asked Staff what would happen to any excess contributions by the City. Administrative Services Director Rankin stated that any excess contribution would be added to the pool. Mayor Lockhart stated that this was forward thinking and would assist future Councilmembers in not having to make payments in the future. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand and by unanimous vote, the City Council authorized the City Manager to use General Fund Reserves totaling $3,579,297 to pre-pay the City of Dublin's PERS side-fund obligation prior to June 30, 2007; and, authorize the establishment of a long-term advance on the City financial records and authorize a contribution of 4.319% of payroll to the City General Fund Reserves, for the purpose of repaying the City General Fund. + Amendment to Agreement with MCE Corporation - Annual Adjustment of Rates 10:23 p.m. 8.4 (600-30) Public Works Director Melissa Morton presented the Staff Report and advised that MCE Corporation provided Public Works Maintenance Services to the City of Dublin. This agreement would allow a 3.1 % rate increase for MCE, commensurate with the Consumer Price Index rate of increase, as per the City's agreement with MCE. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 253 ~~ ~ ~I DRAFT RESOLUTION NO. 112 - 07 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR MAINTENANCE SERVICES and authorized the Mayor to execute the Amendment. ........ Fire Services Contract Evaluation 10:25 p.m. 8.5 (600-40) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City of Dublin contracts for Fire and Emergency Response Services with the Alameda County Fire Department. This report provided a comprehensive evaluation of services received and a proposed contract for five years, ending June 30,2012. Cm. Sbranti asked Alameda County Fire Chief Sheldon Gilbert whether the labor agreement that was in place and would end in 2007, would have anything to do with the terms of the contract. Did those costs get passed on, as a percentage of the contract, to the City? Alameda County Fire Chief Gilbert stated the labor agreement term was its own term and there were conditions of wages and benefits in it. The Fire Department submitted annually, a budget to the City, which would be reviewed and approved by the City. Chief Gilbert had been meeting with the City Manager to keep him informed as to what could be anticipated in relation to costs. Vm. Hildenbrand stated that the Fire Stations were there for safety but also helped with other community events. Also, by the City contracting with Alameda County, the City was able to utilize County equipment that would not be available otherwise. On motion of Cm. Scholz, seconded by Cm. Sbranti and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 254 DRAFT RESOLUTION NO. 113 - 07 APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE ALAMEDA COUNTY FIRE DEPARTMENT FOR FIRE AND EMERGENCY RESPONSE SERVICES + OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 10:37 p.m. City Manager Ambrose stated that the Dublin Chamber of Commerce inquired as to if the Council would continue to participate in the Dublin Day at the Fair, Thursday, July 5. The Council agreed to participate and City Manager Ambrose would let the County Fair know. Cm. Scholz stated she attended a Camp Parks presentation at Dougherty Elementary School. It was a question and answer time regarding Camp Parks for the community. She enjoyed the Dublin Mixer held on July 2. Cm. Sbranti stated he attended the Relay for Life event at Wells Middle School. The Fire and Police Departments were honored by Valley Christian in their Salute to Liberty Program. Vm. Hildenbrand traveled to Jinhua, China with the Dublin Sister City delegation. The delegation met many interesting people and visited the first school in Jinhua. They also visited a food processing plant and commercial center. Mayor Lockhart stated the Sister City Delegation and the City of Dublin presented student art in each community they visited. They told the recipients that by presenting art created by the young members of the community it showed them what the City of Dublin was about. + DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 255 DRAFT ADJOURNMENT l 10.1 There being no further business to come before the Council, the meeting was adjourned at 10:42 p.m., in memory of our fallen soldiers. Minutes prepared by Deputy City Clerk Caroline P. Soto. Mayor ATTEST: City Clerk - DUBLIN CITY COUNCIL MINUTES VOLUME 26 ADJOURNED REGULAR MEETING June 28, 2007 PAGE 256