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HomeMy WebLinkAboutItem 8.1 FedGntProposCOPS FAST Prgm . ",..Rl<)Il,,l'~'.~"'.""~!"/w:""1~'0/I'''!Q.(~!I..'\&.._~_''~__T..,....,.t"-''')''''''''''''''~-'''''~'.....~..n...........-","",-I'I.'_"""."""'''''''''IO "",""'........-"",.....'_....._''"'-''_~~_~~.'._~,.,.~_,~._,._._,..~.r.~'~~"~__.~_~.,~____.__,..._ ." .. . . CITY OF DUBLIN AGENDA STATEMENT CITY COORCIL JIEE'l'DIG DATE: December 27, 1993 SUBJECT': Request to submit Federal Grapt proposal for COPS FAST program (Submitted by James Rose, Chief of Police) : ~.S. Department of Justice ;' Fact Sheet on COPS FAST program EXIDB:ns ATTACHED REiODMMEHDATIONS ryvV Authorize Staff to submit grant application requesting one officer to be utilized in a community policing program~ Federal grant money will pay up to 75% of total salary and benefits over three years, up to a ~imum of $75.000~OO. The remaining costs must be picked up by the city. It is estimated that those costs will total approximately $156,000.00 for the term of the grant which is three years. NOTE: Negotiated contracts will influence future costs to the city. FlIBANCIAL STATEMENT DESCRIPTION : The Federal government has authorized up to $165 million dollars in grants to be made to state, local and other public law enforcement agencies which serve populations under 50,000. The deadline for filing the application is December 31, 1994~ The grant will pay 75% of the salary and benefits, up to a total of $75,000.00 spread over three years. If the city of Dublin is awarded the Grant position request, a plan would have to be developed to utilize the position in some form of community based policing program. . If the city of DUblin is awarded the Grant, the Alameda County Sheriff's Department has agreed to amend the existing contract, certifying that the Sheriff's Department meets and complies with all Federal legal requirements regarding any personnel employed with Grant funds. At this time, all the Federal requirements to receive this grant are unknown. If the city is awarded the grant and subsequently determines that Federal requirements are to restrictive, the city has the ability to decline acceptance of the grant~ .; 0~..Jfo. fi.J Sfo - 'fiJ ~W f~' ~~.,' " . U.S. Department of Justice . u.s. Department of Justice Fact Sheet Community Oriented Policing Services Funding Accelerate~ Jar Smaller Towns (COPS FAST) for Populations under 50,000 Program Information The COPS FAST Application is one of several approaches developed by the Department of Justice under the Violent Crime Control and Law Enforcement Act of 1994 to speed the deployment of new officers devoted to community policing on the streets and rural routes in this nation. As directed by Congress, the FAST Application dramatically simplifies the task of applying for a federal grant. The FAST Application may be used by jurisdic- tions with populations under 50,000, while the COPS AHEAD approach will expedite the hiring by agencies serving larger populations. . Funding Provisions u The FAST Application -- a fill-in-the-blank, one page form .. will be available by November 1, 1994. The application will request basic identifying information about the agency, the number of police officers currently on the force and the number of new officers requested, basic fmancial information, and an agreement to abide by standard legal requirements. CI Completed applications will be due to the COPS Of- fice by December 31, 1994. The COPS Office will in- form the agency of an authorized hiring level by February 1, 1995. Before funding may begin, jurisdictions desig- nated for funding will be required to submit necessary budget information and a brief, satisfactory description of community policing plans. Technical assistance with the development of policing plans will be provided to juris- dictions in need of such assistance. (J Up to $165 million in grants will be made under COPS FAST to state, local and other public law enforce- ment agencies which serve populations under 50,000. If requests exceed the funds available, the amount or start- ing date of grants may be adjusted to accommodate de- mand. a Funding will begin once the FAST Application has been approved and the new officers have been sworn. Grants will be made for up to 75 percent of the total sal- ary and benefits of each officer over three years, up to a maximum of $75,000 per officer. CI COPS grant funds must not be used to replace funds that eligible agencies otherwise would have devoted to future officer hiring. In other words, any hiring under the COPS program must be in addition to, and not in lieu of, previous hiring plans. C1 In hiring new officers, agencies may not reduce the scope of their customary screening and training proce- dures; and must include community policing principles in their training curricula. In addition, to the extent practi- cable, COPS grant funds should be used to increase the representation of women and racial and ethnic minorities within the ranks of sworn officers. o An award under COPS FAST will not affect the con- sideration of an agency's application for a grant under any other COPS program. An agency that received funding under COPS Phase I is eligible to rec~ive additional fund- ing under COPS FAST. October 15, 1994 OMS_.... 1105-001I1 is>lI.l<Wll 'I . COPS FAST A'plication This FAST Application is for jurisdictions serving populations of under 50,000. This grant pays only for salaries and benefits of new or rehired police officers. Complete the information below, read the assurances on the back and the enclosed Certifications, and sign below. By signing this application you also acknowledge that COPS FAST hiring grants provide a maximum federal contribution of 75% of the salary and benefits of each officer over three years, up to a cap of 575,000 per officer, with the federal share decreasing from year to year. U.s. Depanment of Jusrice Office of Community Oriemed Policing Services 633 Indiana Avenue. NW. 3rd Floor (202) 514-2058 Washington. DC 20531 FAX (202) 514.9272 Applicant Organization's Legal Name Law Enforcement Executive's Name Address City Telephone lip Code State FAX Government Executive's Name Address City Telephone State FAX Zip Code Number of O.ffieers Requested Through FAST Actual Number of SWOI71 Officers Perfonning Law Enforcement Functions as of 10/1/94 Area of Jurisdiction (square miles) Entry Level Annual Salary Per Officer Number of 1993 UCR Part I Crimes Entry Level Annual Fringe Benefits Cost Per Officer I Current Population Served (per most recent U.S. census data) Is the applicant organization delinquent on any federal debt? (If answer is yes, please attach an explanation.) .. \ D No D Yes I certify that the information provided on this form is true and accurate to-the best of my knowledge. I understand that the applicant must comply with the assurances on the reverse side if the assistance is awarded. On behalf of the applicant. I certify compliance with the applicable requirements of the Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Non-Supplanting. Law Enforcement Executive's Signature Government Executive's Signature Return this form postmarked by December 31, 1994 to: COPS Office, P.O. Box 14440, Washington, DC 20044. Overnight mail: 633 Indiana Avenue, NW, Third Floor, Washington, DC 2053 \. FAX: (202) 514.9212. Public reporting burden for this collection of infonnation is estimated at 55 minutes per response. including the time for reviewing instructions. searching existing data sources. gathering and maintaining the data needed. and completing and reviewing the collection of infonnation. Send COQUllents regarding this burden estimate or any other aspects of this collection of information. including suggestions for reducing this burdeo to the Office of Community Oriented Policing Services, U.S. Department of Justice. 633 Indiana Ave.. NW, Third Floor. Washington. DC 20531; and to the Public Use Rcpons Project, 1105-0061. Office of Infonnation and Regulatory Affain. Office of Management and Budget. Washington.. DC 10503. COPS 001101 - '~ U.S. Department of JUstice. Office of Community Oriented Policing Services CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MA TIERS; DRUG.FREE WORKPLACE REQUIREMENTS; AND NON.SUPPLANTING Although the Depanment of Justice has made every effon to simplifY the application process. other provisions of federal law require us to seek your cenificalion regarding cenain maners. Applicants should read the regulations cited below and the instruc- tions for certification included in the regulations to understand the requirements. The signature of the applicant's representative on the application provides for compliance with cenification requirements under 28 CFR Part 69, "New Restrictions on lobbying" and 28 CFR Part 67. "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug- Free Workplace (Grants)," and the non-supplanting requirements of the Violent Crime Control and Law Enforcement Act of 1994. The cenifications shall be treated as a material representation of fact upon which reliance will be placed when the Depanment of Justice determines to award the covered grant. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influenc. ing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or em- ployee of Congress, or an employee of a Member of Congress in connection with this Federal grant or coop- erative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instf'1,Jctions. (Blank copies of Standard Form - LLL can be obtained fro"! the Department of Justice Response Center at: (800) 421- ,6770); ., (c) The undersigned* shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcon- tracts) and that all sub.recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION. AND OTHER RE. SPONSIBILlTY MA TIERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for' prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510- A. The applicant certifies that it and its principals: 'The signature on the application constitutes cellificarion as to these provisions. (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court. or voluntarily excluded from covered transactions by any Federal department or agency; (ii) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing pUblic (Federal, State, or local) transaction or contract under a public transaction; viola- tion of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (iii) Are not presently indicted for or othelWise criminally or civilly charged by a govemmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDMDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 - A. The applicant certifies that it will or will continue to provide a drug.free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, posses- sion. or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; cops OC:!C1 . Assurances . Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to secure your assurance that you (the applicant) will comply with these provisions. If you would like further information about any of the matters on which we seek your assurance. please contact us. By your authorized representative' s signature, you assure us and certify to us that, if the grant is a\varded, you will comply with all legal and administrative requirements that govern the acceptance and use of federal grant funds. In particular, you assure us that: 1. You have been legally and officially authorized by the appropriate governing body (for example. mayor or city council) to apply for this grant and that the persons signing the application and these assurances on your behalf are authorized to do so and to act on your behalf with respect to any issues that may arise during processing of this applica- tion. 2. You will comply with the provisions of federal law which limit certain political activities of your employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restric- tions are set forth in 5 U.S.C. 9 1501, ~. 3. You will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if they apply to you. 4. You will establish safeguards. if you have not done so already, to prohibit employees from using their positions for a purpose that is. or gives the appearance of being, moti- vated by a desire for private gain for themselves or others. particularly those with whom they have family, business, or other ties. 5. You will give us or the Comptroller General access to and the right to examine records and documents related to the grant. . 6. You will comply with all requirements imposed by us as a condition or administrative requirement of the grant, with the requirements of OMS Circulars A-87 (governing cost calculations) and A-128 (governing audits), with the appli- cable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, with 28 CFR Part 66 (Uniform Administrative Requirements), with the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants. and with all other applicable laws, orders, regulations, or circulars. 7. You will, to the extent practicable, seek, recruit, and hire members of racial and ethnic minority groups and women in order to increase their ranks within the swom positions in your agency. 8. You will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in. deny the benefits or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the nondis- crimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968. as amended (42 U.S.C. 9 3789(d)); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 9 2000d); the Indian Civil Rights Act (25 U.S.C. 99 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C, 9 794); Title II. Subtitle A of the Americans with Disabilities Act (ADA) (42 U,S.C S 12101. ~ ~.); the Age Discrimination Act of 1975 (42 U.s. c. 96101, ~.); and Department of Justice Non- Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race. color, religion, national origin or sex against you after a due process hearing. you agree to forward a copy of the finding to the Office of General Counsel, COPS. P.O. Box 14440, Washington, DC 20044. 8. If you are applying for a grant of $500,000 or more and Department regulations (28 CFR 42.301 e.1 ~.) require you to submit an Equal Opportunity EmplOY. ment Plan, you will do so at the time of this application, if you have not done so in the past. 9: You will insure that the facilities under your ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that you will notify us if you are advised by the EPA indicating that a facility to be used in this grant is under consideration for listing by EP A. 10. If your state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, you have made this application available for review by the State Single Point of Contact. COPS 00110180"") I • • (ii) Establishing an on-going drug-free awareness program to such purposes by a Federal, State. or local health, law inform employees about- enforcement or other appropriate agency; (a) The dangers of drug abuse in the workplace; (vii) Making a good faith effort to continue to maintain a • (b) The grantee's policy of maintaining a drug-free work- drug free workplace through implementation of para- place; graphs (i), (ii), (iii), (iv), (v), and (vi). (c) Any available drug counseling, rehabilitation, and B. The grantee may insert in the space provided below employee assistance programs; and the site(s)for the performance of work done in connection with the specific grant: (d) The penalties that may be imposed upon employees for Place of Performance(Street address, city, county, state. drug abuse violations occurring in the workplace; zip code) (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the Check ❑ if there are workplaces on file that are not grant, the employee will- identified here. (a) Abide by the terms of the statement; and Section 67.630 of the regulations provides that a grantee that is a State may elect to make one certification in each (b) Notify the employer in writing of his or her conviction for a Federal fiscal year, a copy of which should be included violation of a criminal drug statute occurring in the workplace with each application for Department of Justice funding. no later than five calendar days after such conviction; States and State agencies may elect to use OJP Form 406117.(v) Notifying the agency, in writing,within 10 calendar days after receiving notice under subparagraph (iv)(b)from an Check ❑ if the State has elected to complete OJP employee or otherwise receiving actual notice of such Form 4061/7. conviction. Employers of convicted employees must provide notice, including position title, to: COPS Program, P.O. Box 4. NON-SUPPLANTING 14440,Washington, D.C. 20044. Notice shall include the identification number(s) of each affected grant; The applicant hereby certifies that Federal funds will not be used to replace or supplant State or local funds, or (vi) Taking one of the following actions,within 30 calendar funds supplied by the Bureau of Indian Affairs, that would, days of receiving notice under subparagraph (iv)(b), with in the absence of federal aid, be made available for the respect to any employee who is so convicted - employment of law enforcement officers. (a) Taking appropriate personnel action against such an The applicant further certifies that funds required to pay employee, up to and including termination, consistent with the the non-federal'or"cash match"portion of the grant requirements of the Rehabilitation Act of 1973, as amended; program shall be in addition to funds that would otherwise OR. be made available for the employment of law enforce- (b) Requiring such employee to participate satisfactorily in a ment officers. drug abuse assistance or rehabilitation program approved for • COPS 002105,sac)