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Home My WebLink About4.09 Annual Slurry Seal CITY CLERK File # Drn[f[Q]-~rrJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 7, 2007 SUBJECT: Award of Bid - Contract No. 07-09, 2007 Annual Slurry Seal Program Report Prepared by: Melissa Morton, Public Works Director ATTACHMENTS: 1) 2) 3) 4) RECOMMENDATION: - n/1) \/).;V 2) ~ ~-- FINANCIAL STATEMENT: Budget Change Form Resolution of award Bid results Maps of streets to be slurry sealed Approve a budget change in the amount of $1 01,022 Adopt the resolution awarding Contract No. 07-09,2007 Annual Slurry Seal Program, to American Asphalt Repair and Resurfacing Co., Inc. The following is the available budget in FY 2007-2008 for this capital project: Project Components: Funded by Gas Tax Contract M . / Inspections/ Misc. 1m rovements Slurry Seal; Striping) Construction Contingency Sub-Total Gas Tax: Funded by General Fund Civic Center / Library Parking Lots (Slurry Seal; Strip in ) Contingency Sub- Total General Fund: TOTAL: $39,300.00 $580,000.00 Included $619,300.00 $33,000.00 Included $33,000.00 $652,300.00 COPY TO: American Asphalt Repair and Resurfacing G:\CIP\SLURRY SEAL\2007\AS award. doc Page 1 of3 $39,300.00 $626,919.90 $54,102.10 $720,322.00 $46,919.90 $54,102.10 $101,022.00 $22,191.00 $10,809.00 $33,000.00 $753,322.00 ITEM No.4. cr G The low bid is $46,919.90 higher than budgeted for improvements utilizing Gas Tax funds (Fund 206) due to higher oil derived products and higher statewide pavement resurfacing demands this year. The higher bid is also due to the inclusion of Dublin Boulevard which was delayed from previous year program as a result of the Dublin San Ramon Services District's sewer replacement project. A budget change from Gas Tax reserves in the amount of $101,022, which includes a 10% contingency, will be necessary to complete the work. This Program is primarily funded by Gas Tax monies (Fund 206) for street resurfacing, and by General Fund (Fund 001) for resurfacing ofthe Dublin Civic Center and Library parking lots. DESCRIPTION: On July 3,2007, the City Council authorized Staff to solicit bids for Contract No. 07-09,2007 Annual Slurry Seal Program. Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from getting into the roadway subgrade. Slurry consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. The following streets are scheduled to be slurry sealed as part of the 2007 Program: Street Proiect Limits Silvergate Drive Padre Way Vista Place Village View Court Seine Court Brittany Lane Martin Canyon Road Wilcat Court Dublin Boulevard (west) Tamarack Drive Burnham Way Hacienda Drive Hansen Drive Hibernia Drive Dublin Boulevard (east) Deervalle Road Turquoise Street Sapphire Street V omac Road San Ramon Road to Dublin Boulevard Castillian Road to end Creekside Drive to end Brittany Drive to end Brittany Drive to end Rolling Hills Drive to end Rolling Hills Drive to end Creekside Drive to end San Ramon Road to Clark Avenue Firethorn Way to Brighton Drive Frederiksen Lane to Tamarack Drive Gleason Drive to 1-580 Ramp Silvergate Drive to Dublin Boulevard Summerglen Drive to Dublin Boulevard Hacienda Drive to Tassajara Road Galindo Drive to V omac Road Sapphire Street to Stagecoach Road Turquoise Street to Stagecoach Road San Ramon Road to Landale Avenue The total slurry seal area in the 2007 Program is approximately 2.4 million square feet. Civic Plaza and the Civic Center/Library parking lots will also be resurfaced. Pavement failure repairs and crack sealing improvements required prior to slurry seal resurfacing were included in the FY 2006-2007 Annual Street Overlay Program as a cost savings measure. Page 2 of3 Two bids were received (Attachment 3), with the low bid of $649,110.90 being submitted by American Asphalt Repair and Resurfacing Co., Inc. Staff has reviewed the bids and determined that the low bid contractor has satisfactorily performed similar projects. Staff recommends that the City Council 1) approve a budget change in the amount of $101,022; and 2) adopt the resolution awarding Contract No. 07-09, 2007 Annual Slurry Seal Program, to American Asphalt Repair and Resurfacing Co., Inc. Page 3 of3 /111 CITY OF. DUBLIN BUDGET CHANGE FORM CHANGE FORM #: New Appropriations (City Council Approval Required): X From Unappropriated Reserves Fund # 206 From New Revenues .Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Name: Annual Slurry Seal Program - Imp. Account: Account: 206-96585-750-050 Name: Name: Account: Account: Name: Name: Account: Account: Name: Name: Account: Account: Name: Name: Account: Account: Name: Name: Account: Account: Name: Name: Account: Account: Total Total 101,022 10 1 ,022 Reason for Budget Change: Low bid higher than budgeted. FinMgr/AseJ~~ f) Sign"ore 4 .,....----;. City Mon.g" ~ ( . Signature Date: =ilZ.. T I"l,tl)Q7 Date:"7/31 j c 7 . Mayor: Date: Signature Posted By: Date: Signature H:\Forms\budget change form 1 of 1 -;:-ie-m If' 41q @/l /07 AnAUIDIDT I. c21t1 RESOLUTION NO. - 07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************** AWARDING CONTRACT NO. 07-09 2007 ANNUAL SLURRY SEAL PROGRAM TO AMERICAN ASPHALT REPAIR AND RESURFACING CO., INC. WHEREAS, the City of Dublin did, on July 24, 2007, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 07-09, 2007 Annual Slurry Seal Program, authorized by the City Council on July 3, 2007, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract No. 07-09 to the lowest responsible bidder therefor, to wit, American Asphalt Repair and Resurfacing Co., Inc., at a bid of Six Hundred Forty Nine Thousand, One Hundred Ten Dollars and Ninety Cents ($649,110.90), the particulars of which bid are on file in the Office of the Public Works Department. PASSED, APPROVED AND ADOPTED this 7th day of August, 2007. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk g:mntcprojlslurry\2007\resoawrd ATTAUBm'f Z. 3~(p BID RESULTS - ANNUAL SLURRY SEAL, CONTRACT NO. 07-09 Page 1 of 2 I BID OPENING DATE - JULY 24,2007 I American Asphalt Repair & Resurfacing CO, ENGINEER'S ESTIMATE Inc. BID UNIT OF ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Street Slurry Seal Surfacing, Type II SF 2,321,079 $ 0.12 $ 278,529.48 $ 0.1280 $ 297,098.11 2 Street Slurry Seal Surfacing, Type I SF 89,400 $ 0.18 $ 16,092.00 $ 0.14 $ 12,516.00 3 Remove Oil Deposits SF 1,000 $ 2.20 $ 2,200.00 $ 3.84 $ 3,840.00 SP4 Remove Existing Striping & Markings LS 1 $40,000.00 $ 40,000.00 $129,000.00 $ 129,000.00 INSTALL: SP5 2' Wide Crosswalk Hatching, Paint LF 210 $ 6.00 $ 1,260.00 $ 6.00 $ 1,260.00 SP6 White 4" Parking Lot Striping, Thermo. LF 5,375 $ 0.45 $ 2,418.75 $ 1.80 $ 9,675.00 SP7 White 12" Line, Thermo. LF 8,704 $ 3.20 $ 27,852.80 $ 3.00 $ 26,112.00 SP 8 Yellow 12" Line, Thermo. LF 1,654 $ 3.20 $ 5,292.80 $ 3.00 $ 4,962.00 SP 9 Detail 1, Thermoplastic LF 731 $ 1.00 $ 731.00 $ 0.65 $ 475.15 SP10 Detail 10, Thermoplastic LF 38,827 $ 0.90 $ 34,944.30 $ 0.60 $ 23,296.20 SP 11 Detail 21, Thermoplastic LF 9,060 $ 1.45 $ 13,137.00 $ 0.80 $ 7,248.00 SP12 Detail 22, Thermoplastic LF 2,566 $ 2.20 $ 5,645.20 $ 1.20 $ 3,079.20 SP13 Detail 32, Thermoplastic LF 2,964 $ 3.00 $ 8,892.00 $ 2.00 $ 5,928.00 SP14 Detail 37B, Thermoplastic LF 2,316 $ 2.00 $ 4,632.00 $ 1.50 $ 3,474.00 SP15 Detail 38, Thermoplastic LF 15,582 $ 2.90 $ 45,187.80 $ 1.50 $ 23,373.00 SP16 Detail 38A, Thermoplastic LF 6,916 $ 1.50 $ 10,374.00 $ 1.25 $ 8,645.00 SP17 Detail 39, Thermoplastic LF 20,509 $ 0.90 $ 18,458.10 $ 0.82 $ 16,817.38 SP18 Detail 39A, Thermoplastic LF 3,873 $ 1.00 $ 3,873.00 $ 0.82 $ 3,175.86 SP19 Detail 40, Thermoplastic LF 1,557 $ 1.00 $ 1,557.00 $ 3.00 $ 4,671.00 SP 20 Arrow, Type I (10) Thermo. EA 2 $ 120.00 $ 240.00 $ 75.00 $ 150.00 SP 21 Arrow, Type I (24) Thermo. EA 18 $ 152.00 $ 2,736.00 $ 150.00 $ 2,700.00 SP 22 Arrow, Type II (R), Thermo. EA 1 $ 165.00 $ 165.00 $ 150.00 $ 150.00 SP23 Arrow, Type III (L) Thermo. EA 129 $ 165.00 $ 21,285.00 $ 200.00 $ 25,800.00 SP 24 Arrow, Type III (R) Thermo. EA 50 $ 165.00 $ 8,250.00 $ 200.00 $ 10,000.00 SP25 Arrow, Type IV (L), Thermo. EA 53 $ 77.00 $ 4,081.00 $ 75.00 $ 3,975.00 SP 26 Arrow Type IV (R), Thermo. EA 5 $ 77.00 $ 385.00 $ 75.00 $ 375.00 SP27 "580 West Only" Legend, Thermo. EA 2 $ 200.00 $ 400.00 $ 300.00 $ 600.00 SP28 "10" Legend, Thermo. EA 8 $ 100.00 $ 800.00 $ 75.00 $ 600.00 SP 29 "20" Legend, Thermo. EA 2 $ 100.00 $ 200.00 $ 75.00 $ 150.00 SP30 "25" Legend, Thermo. EA 21 $ 100.00 $ 2,100.00 $ 75.00 $ 1,575.00 SP 31 "Ahead" Legend, Thermo. EA 14 $ 150.00 $ 2,100.00 $ 100.00 $ 1,400.00 SP32 "Bike Lane" W/Arrow, Thermo. EA 35 $ 74.00 $ 2,590.00 $ 100.00 $ 3,500.00 SP33 "Disabled Parking" Symbol, Thermo. EA 11 $ 60.00 $ 660.00 $ 150.00 $ 1,650.00 SP 34 OPed" Legend, Thermo. EA 9 $ 50.00 $ 450.00 $ 100.00 $ 900.00 SP 35 "School" Legend, Thermo. EA 5 $ 105.00 $ 525.00 $ 100.00 $ 500.00 SP 36 "Slow" Legend (White), Thermo. EA 1 $ 105.00 $ 105.00 $ 100.00 $ 100.00 SP 37 "Slow" Legend (Yellow), Thermo. EA 5 $ 105.00 $ 525.00 $ 100.00 $ 500.00 SP 38 "STOP" Legend, Thermo. EA 58 $ 120.00 $ 6,960.00 $ 100.00 $ 5,800.00 SP 39 "Xing" Legend (White), Thermo. EA 9 $ 105.00 $ 945.00 $ 100.00 $ 900.00 SP40 "Xing" Legend (Yellow), Thermo. EA 5 $ 105.00 $ 525.00 $ 100.00 $ 500.00 SP41 "YIELD" Legend, Thermo. EA 2 $ 105.00 $ 210.00 $ 100.00 $ 200.00 SP42 Blue Markers EA 122 $ 18.00 $ 2,196.00 $ 20.00 $ 2,440.00 TOTAL BID: $ 579,510.23 $ 649,110.90 * * Amount corrected after verification of calculation I A'rrAmmr 3. 4~ ~ BID RESULTS - ANNUAL SLURRY SEAL, CONTRACT NO. 07-09 Page 2 of 2 BID OPENING DATE - JULY 24,2007 ENGINEER'S ESTIMATE Valley Slurry Seal Co. BID UNIT OF ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Street Slurry Seal Surfacing, Type II SF 2,321,079 $ 0.12 $ 278,529.48 $ 0.1559 $ 361,856.22 2 Street Slurry Seal Surfacing, Type I SF 89,400 $ 0.18 $ 16,092.00 $ 0.33 $ 29,502.00 3 Remove Oil Deposits SF 1,000 $ 2.20 $ 2,200.00 $ 1.00 $ 1,000.00 SP4 Remove Existing Striping & Markings lS 1 $40,000.00 $ 40,000.00 $119,700.00 $ 119,700.00 INSTAll: SP5 2' Wide Crosswalk Hatching, Paint IF 210 $ 6.00 $ 1,260.00 $ 6.30 $ 1,323.00 SP6 White 4" Parking lot Striping, Thermo. IF 5,375 $ 0.45 $ 2,418.75 $ 1.89 $ 10,158.75 SP7 White 12" Line, Thermo. IF 8,704 $ 3.20 $ 27,852.80 $ 3.15 $ 27,417.60 SP 8 Yellow 12" Line, Thermo. IF 1,654 $ 3.20 $ 5,292.80 $ 3.15 $ 5,210.10 SP 9 Detail 1, Thermoplastic IF 731 $ 1.00 $ 731.00 $ 0.68 $ 497.08 SP10 Detail 10, Thermoplastic IF 38,827 $ 0.90 $ 34,944.30 $ 0.63 $ 24,461.01 SP 11 Detail 21, Thermoplastic IF 9,060 $ 1.45 $ 13,137.00 $ 0.84 $ 7,610.40 SP12 Detail 22, Thermoplastic IF 2,566 $ 2.20 $ 5,645.20 $ 1.26 $ 3,233.16 SP13 Detail 32, Thermoplastic IF 2,964 $ 3.00 $ 8,892.00 $ 2.10 $ 6,224.40 SP14 Detail 37B, Thermoplastic IF 2,316 $ 2.00 $ 4,632.00 $ 1.57 $ 3,636.12 SP15 Detail 38, Thermoplastic IF 15,582 $ 2.90 $ 45,187.80 $ 1.57 $ 24,463.74 SP16 Detail 38A, Thermoplastic IF 6,916 $ 1.50 $ 10,374.00 $ 1.31 $ 9,059.96 SP 17 Detail 39, Thermoplastic IF 20,509 $ 0.90 $ 18,458.10 $ 0.86 $ 17,637.74 SP18 Detail 39A, Thermoplastic IF 3,873 $ 1.00 $ 3,873.00 $ 0.86 $ 3,330.78 SP19 Detail 40, Thermoplastic IF 1,557 $ 1.00 $ 1,557.00 $ 3.15 $ 4,904.55 SP 20 Arrow, Type I (10) Thermo. EA 2 $ 120.00 $ 240.00 $ 78.75 $ 157.50 SP 21 Arrow, Type I (24) Thermo. EA 18 $ 152.00 $ 2,736.00 $ 157.50 $ 2,835.00 SP 22 Arrow, Type II (R), Thermo. EA 1 $ 165.00 $ 165.00 $ 157.50 $ 157.50 SP 23 Arrow, Type III (l) Thermo. EA 129 $ 165.00 $ 21,285.00 $ 210.00 $ 27,.090.00 SP24 Arrow, Type III (R) Thermo. EA 50 $ 165.00 $ 8,250.00 $ 210.00 $ 10,500.00 SP 25 Arrow, Type IV (l), Thermo. EA 53 $ 77.00 $ 4,081.00 $ 78.75 $ 4,173.75 SP26 Arrow Type IV (R), Thermo. EA 5 $ 77.00 $ 385.00 $ 78.75 $ 393.75 SP27 "580 West Only" legend, Thermo. EA 2 $ 200.00 $ 400.00 $ 315.00 $ 630.00 SP28 "10" legend, Thermo. EA 8 $ 100.00 $ 800.00 $ 78.75 $ 630.00 SP29 "20" legend, Thermo. EA 2 $ 100.00 $ 200.00 $ 78.75 $ 157.50 SP30 "25" legend, Thermo. EA 21 $ 100.00 $ 2,100.00 $ 78.75 $ 1,653.75 SP31 "Ahead" legend, Thermo. EA 14 $ 150.00 $ 2,100.00 $ 105.00 $ 1,470.00 SP32 "Bike lane" W/Arrow, Thermo. EA 35 $ 74.00 $ 2,590.00 $ 105.00 $ 3,675.00 SP33 "Disabled Parking" Symbol, Thermo. EA 11 $ 60.00 $ 660.00 $ 157.50 $ 1,732.50 SP34 "Ped" legend, Thermo. EA 9 $ 50.00 $ 450.00 $ 105.00 $ 945.00 SP 35 "School" legend, Thermo. EA 5 $ 105.00 $ 525.00 $ 105.00 $ 525.00 SP36 "Slow" legend (White), Thermo. EA 1 $ 105.00 $ 105.00 $ 105.00 $ 105.00 SP37 "Slow" legend (Yellow), Thermo. EA 5 $ 105.00 $ 525.00 $ 105.00 $ 525.00 SP38 "STOP" legend, Thermo. EA 58 $ 120.00 $ 6,960.00 $ 105.00 $ 6,090.00 SP39 "Xing" legend (White), Thermo. EA 9 $ 105.00 $ 945.00 $ 105.00 $ 945.00 SP40 "Xing" legend (Yellow), Thermo. EA 5 $ 105.00 $ 525.00 $ 105.00 $ 525.00 SP41 "YIELD" legend, Thermo. EA 2 $ 105.00 $ 210.00 $ 105.00 $ 210.00 SP42 Blue Markers EA 122 $ 18.00 $ 2,196.00 $ 21.00 $ 2,562.00 TOTAL BID: $ 579,510.23 $ 728,914.86 * Amount corrected after verification of calculation I I ro OJ CJ) >- L... L... :J on o . ~ ""oJ'~~,):'''~~.. hY~~ !~~- ~ r~ ..\' ~.J..~...., 5\ W Ai" <><~d!;~ on '" o ATTACHMENT '4. 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